HomeMy WebLinkAboutPACKET SEP 18, 2018BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 18, 2018 1:30 PM
CONSENT AGENDA
Approval of minutes — September 11, 2018
Confirmation of board and commission member appointments
A. Amend a Memorandum of Understanding with Beaumont Pets Alive
B. Authorize the Mayor, City Manager, and Emergency Management Coordinator to
execute a Mutual Aid Agreement with the Chambers County Sheriff's Office
C. Authorize the acceptance of a Water Meter Easement from Allstate BK Real Estate
Holdings, LTD
D. Authorize the City Manager to enter into an interlocal agreement with the Port of
Beaumont to allow the Port to use City contracts for a 102" CMP Storm Sewer
Emergency Repair Project
FU
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution amending a Memorandum of
Understanding (MOU) with Beaumont Pets Alive
BACKGROUND
On August 21, 2018 the City Council approved an MOU with Beaumont Pets Alive related to the
City's trap -neuter -return (TNR) program.
On August 28, 2018, the City Council amended the MOU with Beaumont Pets Alive to clarify
that the City would reimburse Beaumont Pets Alive for feral cat euthanasia at a rate of $32.00
per euthanasia.
Staff is proposing to amend the MOU for a second time to clarify that Beaumont Pets Alive will
perform ten (10) free feral cat sterilizations per month and will charge the City $32.00 per
sterilization for any they perform in excess of ten (10).
In August of 2018, Beaumont Pets Alive performed fourteen (14) feral cat sterilizations and one
(1) feral cat euthanasia as part of the City's TNR program. Under the terms of the proposed
amended MOU, Beaumont Pets Alive would perform ten (10) sterilizations for free and charge
the City for four (4) sterilizations and one (1) euthanasia at a rate of $32.00 each for a total cost
of $160.00.
FUNDING SOURCE
General Fund -Animal Care Division. The City expects to incur a cost of $1,920.00 per year for
this program.
RECOMMENDATION
Approval of the resolution.
Amended Memorandum of Understanding
This Memorandum of Understanding (MOU) is between Beaumont Pets Alive (BPA) and the City
of Beaumont, Texas (City). The purpose of this MOU is to formalize the cooperative working
relationship between BPA and the City with respect to the City's Trap -Neuter -Return (TNR)
program. BPA and the City are working together to support the common goal of turning the
Beaumont Animal Shelter (Shelter) into an open -admission no -kill animal shelter.
Responsibilities of BPA
1. BPA agrees to sterilize the first ten (10) any and all feral cats per month for the City's
TNR program at no cost to the City. For any feral cat sterilizations performed by BPA in
excess of ten (10) per month, BPA will charge the City thirty-two dollars ($32.00) per
sterilization.
Responsibilities of Citv
1. The City agrees to establish a Trap -Neuter -Return (TNR) program which provides for the
capture of feral cats for the purpose of controlling the feral cat population through
sterilization.
2. The City agrees to transport captured feral cats to and from BPA's facility.
3. The City agrees to only transport feral cats to BPA that are trapped within the Beaumont
city limits.
4. The City agrees to keep accurate records on the number of feral cats brought to BPA.
5. The City agrees to reimburse BPA at a rate of thirty-two dollars ($32.00) per cat for any
feral cats that need to be euthanized due to testing positive for feline distemper or
feline leukemia.
Term
1. This MOU shall become effective upon execution and shall remain in effect for a period
of two (2) years unless sooner terminated as provided herein. Therefore, this MOU shall
automatically renew for successive one (1) year terms unless and until notice to
terminate or not continue is given as provided herein. Either party has the right to
terminate this MOU by giving to the other party ten (10) days written notice of its
intention to terminate.
CITY OF BEAUMONT
By:
Kyle Hayes, City Manager
BEAUMONT PETS ALIVE
By:
Kelley Kays, Executive Director
Date: Date:
RESOLUTION NO.
WHEREAS, on August 21, 2018, the City Council of the City of Beaumont, Texas
passed Resolution No. 18-202 authorizing the City Manger to execute a Memorandum
of Understanding between the City of Beaumont and Beaumont Pets Alive for
sterilization surgeries relating to the Trap -Neuter -Return (TNR) program for feral cats;
and,
WHEREAS, on August 28, 2018, the City Council of the City of Beaumont, Texas
passed Resolution No. 18-206 authorizing the City Manager to execute an Amendment
to the Memorandum of Understanding between the City of Beaumont and Beaumont
Pets Alive to establish the feral cat euthanasia rate at $32.00 per euthanasia; and,
WHEREAS, Amendment No. 2 to the Memorandum of Understanding is
necessary to clarify that Beaumont Pets Alive will perform ten (10) free feral cat
sterilizations per month and will charge the City $32.00 per sterilization for any they
perform in excess of ten (10) per month; and
WHEREAS, City Council is of the opinion that it is in the best interest of the
citizens of the City of Beaumont for the City to enter into Amendment No. 2 to the
Memorandum of Understanding between the City of Beaumont and Beaumont Pets
Alive;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Amendment
No. 2 to the Memorandum of Understanding between the City of Beaumont and
Beaumont Pets Alive, substantially in the form attached hereto as Exhibit "A" and made
a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
Memorandum of Understanding
Amendment No. 2
This Memorandum of Understanding (MOU) is between Beaumont Pets Alive (BPA) and the City
of Beaumont, Texas (City). The purpose of this MOU is to formalize the cooperative working
relationship between BPA and the City with respect to the City's Trap -Neuter -Return (TNR)
program. BPA and the City are working together to support the common goal of turning the
Beaumont Animal Shelter (Shelter) into an open -admission no -kill animal shelter.
Responsibilities of BPA
BPA agrees to sterilize the first ten (10) feral cats per month for the City's TNR program
at no cost to the City. For any feral cat sterilizations performed by BPA in excess of ten
(10) per month, BPA will charge the City thirty-two dollars ($32.00) per sterilization.
Responsibilities of City
1. The City agrees to establish a Trap -Neuter -Return (TNR) program which provides for the
capture of feral cats for the purpose of controlling the feral cat population through
sterilization.
2. The City agrees to transport captured feral cats to and from BPA's facility.
3. The City agrees to only transport feral cats to BPA that are trapped within the Beaumont
city limits.
4. The City agrees to keep accurate records on the number of feral cats brought to BPA.
5. The City agrees to reimburse BPA at a rate of thirty-two dollars ($32.00) per cat for any
feral cats that need to be euthanized due to testing positive for feline distemper or
feline leukemia.
Term
1. This MOU shall become effective upon execution and shall remain in effect for a period
of two (2) years unless sooner terminated as provided herein. Therefore, this MOU shall
automatically renew for successive one (1) year terms unless and until notice to
terminate or not continue is given as provided herein. Either party has the right to
terminate this MOU by giving to the other party ten (10) days written notice of its
intention to terminate.
CITY OF BEAUMONT
al
Kyle Hayes, City Manager
BEAUMONT PETS ALIVE
0
Kelley Kays, Executive Director
Date: Date:
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: James P. Singletary, Chief of Police
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution authorizing the Mayor, City Manager,
and Emergency Management Coordinator to execute a Mutual Aid
Agreement with the Chambers County Sheriff's Office.
BACKGROUND
Mutual aid agreements provide a mechanism for local governments to seek assistance when
emergencies present equipment and manpower requirements beyond the capacity of an individual
jurisdiction. Law Enforcement support is periodically necessary for investigative collaboration
with Chambers County. The agreement includes specific guidance on point of contact
designation, activation of the agreement, initiating requests for assistance, recovering costs, and
reflects state law (specifically in Government Code 418) and FEMA guidance.
FUNDING SOURCE
None.
RECOMMENDATION
Approval of the Resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the Mayor; City Manager, and Emergency Management Coordinator be
and they are hereby authorized to execute a Mutual Aid Agreement (MAA) with the
Chambers County Sheriffs Office (CCSO) to provide the necessary mutual aid as may
be requested by each governmental agency signatory to the agreement for emergency
or disaster conditions as defined by the Texas Government Code, Chapter 418. Said
Mutual Aid Agreement is substantially in the form attached hereto as Exhibit "A" and
made a part hereof for all purposes.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City ,of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
MUTUAL AID AGREEMENT
BETWEEN
CITY OF BEAUMONT
.AND
CHAMBERS COUNTY SHERIFF OFFICE
State of Texas
County of Jefferson
This Mutual Aid Agreement (the "Agreement") is entered into by and between the
City of Beaumont (City) and the Chambers County Sheriff Office (CCSO) that by their
signatures on duplicate original copies of this Agreement have consented to the terms of
this Agreement (individually, a "Party", and collectively, the "Parties").
WHEREAS, the Parties recognize the vulnerability of the people and the
community to damage, injury, and loss of life and property resulting from Emergencies
and recognize that Emergencies may present equipment and manpower requirements
beyond the capacity of each individual Party; and,
WHEREAS, the Parties to this Agreement recognize that in the past Mutual Aid
has been provided between or among the Parties in the form of personnel, equipment, and
other resources during Emergencies and to help with recovery; and,
WHEREAS, the governing officials of the Parties desire to secure for each Party
the benefits of Mutual Aid and protection of life and property in the event of an
Emergency; and,
WHEREAS, the Parties wish to make suitable arrangements .for furnishing
Mutual Aid in coping with Emergencies and are so authorized and make this Agreement
pursuant to Chapter 791 of the Texas Government Code (Interlocal Cooperation Act),
Chapter 418 of the Texas Government Code (Texas Disaster Act of 1975), Chapter 421
of the Texas Government Code (Homeland Security), and Chapter 362 of the Local
Government Code; and,
WHEREAS, the Parties recognize that a formal agreement for Mutual Aid would
allow for better coordination of effort, provide that adequate equipment is available, and
help ensure that Mutual Aid is accomplished in the minimum time possible and desire to
enter into this Agreement to provide Mutual Aid consistent with the mutual aid plans
developed by the respective jurisdictions and approved by the governing bodies of the
jurisdictions.
EXHIBIT "A"
NOW, THEREFORE, the Parties agree as follows:
Terms
1. RECITALS
The recitals set forth above are true and correct.
2. DEFINITIONS
For purposes of this Agreement, the terms listed below shall have the following
meanings:
a. Agreement — this Mutual Aid Agreement between the City of Beaumont
and the CCSO.
b. Emergency — Any incident, whether natural or human -caused, that
requires responsive action to protect life and property.
c. Mutual Aid — a homeland security activity, such -as an activity related to
the prevention or discovery of, response to, or recovery from a terrorist
attack,, natural or ,man-made disaster, hostile military or paramilitary
action, or extraordinary law enforcement emergency and also includes
personnel, equipment, and other resources.
d. N1MS — the National Incident Management System.
e. Point of Contact — the individual or individuals authorized by the
governing body of each Party to request or respond to a request for Mutual
Aid on behalf of the Party. A Party's Emergency Management Director or
Chief Executive Officer is always a Point of Contact, in addition to those
designated as the Point of Contact.
f. Requesting Party— the Party requesting Mutual Aid under this Agreement.
g. Responding party — the Party providing Mutual Aid assistance under this
Agreement.
3. POINT OF CONTACT DESIGNATION
Each party shall provide to the other written protocol by which its' designated
Point of Contact may be contacted twenty-four hours a day, seven days a week.
This protocol shall designate, by name or position, the person or persons
authorized to request or respond to a request for Mutual Aid on behalf of a Party
under this Agreement. Each Party must notify the other party in writing of any
change in its Point of Contact protocol as soon as practicable.
4. ACTIVATION OF AGREEMENT
This Agreement is activated when a request is made for mutual aid assistance.
Mutual Aid Agreement
Page 2 of 10
5. INITIATION OF REQUEST
A request under this Agreement may, be made by a Point of Contact after one of
the following occurs:
1. After a declaration of a local state of Disaster pursuant to Chapter 418 of
the Texas Government Code, as amended; or,
2. After a finding of an Emergency as defined in this Agreement.
6. PROCEDURES FOR REQUESTS
Subject to the conditions in this Section, a Point of Contact may request Mutual
Aid assistance by: (1) submitting a written request for assistance to a Point of
Contact of a Responding Party, or (2) orally communicating a request for Mutual
Aid assistance to a Point of Contact of a Responding Party, which shall be
followed up by written documentation within thirty days.
a. The written request shall state that the request is made pursuant to this
Agreement.
b. Mutual Aid shall not be requested by a Party unless it is directly related to
the Emergency and resources available from the normal response to the
stricken area are deemed to be inadequate, or are predicted to be expended
prior to the resolution of the Emergency.
c. All requests for Mutual Aid shall be transmitted by a Point of Contact of
the Requesting Party to a Point of Contact of the Responding Party or in
accordance with the terms of this Agreement.
d. Each request for assistance shall be accompanied by the following
information, to the extent -known.-
i.
nown:
i. A general description of the Emergency and the damage or injury
sustained or threatened;
ii. Identification of the general emergency service function or
functions for which assistance is needed (e.g. fire, law
enforcement, emergency medical, search and rescue,
transportation, communications, public works and engineering,
building, inspection, planning and information assistance, mass
care, resource support, health and other medical services, etc.) and
the particular type of assistance needed;
iii. The amount and type of personnel, equipment, and other resources
needed and a reasonable estimate of the length of time that each
will be needed;
iv. The location(s) to which the resources are to be dispatched and the
specific time by which the resources are needed; and,
Mutual Aid Agreement
Page 3 of 10
V. The name and contact information of a representative of the
Requesting Party, if available, to meet the personnel and
equipment of any Responding Party at each location to which
resources are dispatched.
7. THE PROVISION OF MUTUAL AID
Subject to the conditions of this Section, upon request of the Requesting Party, the
assisting Party hereto shall furnish Mutual Aid in coping with an Emergency.
a. Assessment of Availability of Resources and Ability to Render Assistance.
When contacted by a Requesting Party, a Point of Contact of the Party
from which aid is requested agrees to assess local resources to determine
availability of personnel, equipment and other assistance to respond to the
request. A Responding Patty is not required to provide Mutual Aid
assistance unless the Responding Party determines that the Responding
Patty has sufficient resources to provide assistance, based on current or
anticipated events in its jurisdiction.
b. Information Required of the RespondingParty.
A Point of Contact who determines that the Responding Party has
available personnel, equipment, and other resources, shall so notify the
Requesting Party and provide the following information, to the extent
known:
i. A complete description of the personnel and their expertise and
capabilities, equipment, and other resources to be furnished to the
Requesting Party;
ii. The estimated length of time that the personnel, equipment, and
other resources will be available;
iii. The name of the person or persons to be designated as supervisory
personnel; and,
iv. The estimated time of arrival for provided assistance to arrive at
the designated location(s).
c. Supervision and Control.
When providing assistance under the terms of this Agreement, the
response effort must be organized and function in accordance with NIMS
guidelines. Direct supervision and control of personnel, equipment and
resources, as well as personnel accountability, shall remain the
responsibility of the designated supervisory personnel of the Responding
Party. Emergency Medical Services organizations providing assistance
under this Agreement will utilize medical protocols authorized by their
medical director. The designated supervisory personnel of the Responding
Party shall: maintain daily personnel time records, material records and a
log of equipment hours; be responsible for the operation and maintenance
Mutual Aid Agreement
Page 4 of 10
of the equipment and other resources fiunished by the Responding Party;
and, report work progress to the Requesting Party.
d. Food, Housing, and Self -Sufficiency.
The Requesting Party shall have the responsibility of providing food and
housing for the personnel of the Responding Party fiom the time of their
arrival at the designated location(s) to the time of their departure.
However, Responding Party personnel and equipment should be, to the
greatest extent possible, self-sufficient while working in the Emergency
area. The Requesting Party may limit its request for assistance to only
self-sufficient personnel and resources in its request for assistance.
e. Rights and Privileges.
Personnel who are assigned, designated or ordered by their Party's
governing body to perform duties pursuant to this Agreement shall
continue to receive the same wages, salary, pension and other
compensation including injury or death benefits, disability payments, and
workers' compensation benefits, for the performance of those duties as
though the services had been rendered for the Party employing the
personnel. The Responding Party employing the person is responsible for
the payment of wages, salary, pension, and other compensation and
benefits associated with the performance of duties under this Agreement.
£ License Portability.
If the assistance of a person who holds a license, certificate, permit, or
other document evidencing qualification in a professional, mechanical, or
other skill is requested by a Party under this Agreement, the person is
considered licensed, certified, permitted, or otherwise documented in the
Requesting Party's jurisdiction in which the service is provided as long as
the service is required, subject to any limitations imposed by the chief
executive officer or governing body of the Requesting Party.
g. The Duration of Aid.
The provision of Mutual Aid under this Agreement may continue until the
services of the Responding Party are no longer required, or the
Responding Party determines that fin-ther Mutual Aid should not be
provided Resources of the Responding Party shall remain subject to recall
by the Responding Party at any time, subject to reasonable notice to the
Requesting Party.
h. Training.
An appointed public officer whose position description, job duties, or
assignment includes emergency management responsibilities or who plays
a role in emergency preparedness, response, or recovery shall complete a
course of training provided or approved by the division of emergency
management in the office of the governor of not less than three hours
Mutual Aid Agreement
Page 5 of 10
regarding the responsibilities of state and local governments in accordance
with Government Code Chapter 418.
S. COSTS
All costs associated with the provision of Mutual Aid exceeding twelve
consecutive hours shall be paid by the Responding Party and reimbursed by the
Requesting Party at actual cost, to the extent permitted by law. Such costs include
but are not limited to: compensation for personnel; operation and maintenance of
equipment; damage to equipment; and food, lodging and transportation expenses.
a. Requests for reimbursement must be submitted as soon as practicable but
no later than sixty days after the return of all personnel deployed under
this Agreement. Submission will follow the standard billing practices as
pre -established by each jurisdiction. Failure to submit a request for
reimbursement within the specified time frame will result in the
Responding Party not being reimbursed for the Mutual Aid provided
unless the Requesting Party extends the deadline, for filing requests for
reimbursement or the Federal or State Government extends the deadline
for fling request for reimbursement. Such requests shall specifically
identify all personnel, equipment, and resources provided; dates of
issuance or duration of deployment, and the unit cost and total costs
associated with each.
b. The Responding Party shall be responsible for creating and maintaining a
record of all costs incurred, both reimbursed and unreimbursed costs, in
providing Mutual Aid under this Agreement. The record shall be kept for a
period of three years from the date the incident is closed.
c. In the event federal funds are available for costs associated with the
provision of Mutual Aid, the Parties agree that the Requesting Party may
make the claim for the eligible costs of the Responding Party on its
subgrant application and will disburse the federal share of funds to the
Responding Party.
d. Reimbursement under this Section will be made by the Requesting Party
no later than: (1) one -hundred eighty days after receipt of the request for
reimbursement; or (2) ninety days after the Requesting Party receives
reimbursement from the federal or state government, whichever is sooner.
e. The provision of Mutual Aid will be considered non -reimbursable if the
Responding Party does not request reimbursement within the time
specified in this Section.
9. INSURANCE
a. Workers' Compensation Coverage. Each Party shall be responsible for
complying with the Texas Workers' Compensation Act.
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Page 6 of 10
b. Automobile Liability Coverage. Each Party shall be responsible for
complying with the Texas motor vehicle financial responsibility laws.
c. General Liability, Public Officials Liability and Law Enforcement
Liability. Each Party agrees to obtain or continue its general liability,
public official's liability and law enforcement liability insurance, if
applicable, or maintain a comparable self-insurance program.
d. Other Coverage. The Responding Party shall provide and maintain its
standard packages of medical and death benefit insurance coverage while
its personnel are assisting the Requesting Party.
10. EXPENDING FUNDS
a. Each Responding Party which performs services or furnishes aid pursuant
to this Agreement shall do so with appropriated funds fiom current
revenues available to the Responding Party, to the extent permitted by
law. No Party shall have any liability for the failure to expend funds to
provide aid hereunder.
b. Each Requesting Party which reimburses costs of a Responding Party shall
do so with appropriated funds fiom current revenues available to the
Requesting Party, to the extent permitted by law.
11. EMERGENCY ASSISTANCE AND LAW ENFORCEMENT ASSISTANCE
Notwithstanding any other provisions herein, any Party hereto may provide
emergency assistance or law enforcement assistance .to another Party as provided
in Section 791.027 of the Texas Government Code or Section 362.002 of the
Texas Local Government Code.,
12. TERM
This Agreement shall become effective as to each Party when approved and
executed by that Party and shall be binding on each Party through December 31 of
the year signed. This Agreement shall automatically renew for a period of one
year upon the completion of the initial term and each subsequent term unless and
until such time as the governing body of a Party terminates its participation in this
Agreement pursuant to Section 21 of this Agreement.
13. LIABILITY IN FIRE PROTECTION CONTRACT OR PROVISION OF
LAW ENFORCEMENT SERVICES
To the extent that this Agreement is considered an Agreement under Section
791.006 of the Texas Government Code, the Responding Party under this
Agreement is not responsible for any civil liability that arises fiom the furnishing
of services described in Section 791.006.
14. LIABILITY UNDER INTERLOCAL CONTRACT
A Party that firnishes a service related to a homeland security activity, as defined
in Chapter 421 of the Texas Government Code, under this Agreement is immune
Mutual Aid Agreement
Page 7 of 10
from civil liability for any act or omission resulting in death, damage, or injury
while acting under this Agreement if the act or omission was in good faith and in
the course and scope of its functions to provide a service related to a homeland
security activity. To the extent that any service is not considered to be a homeland
security activity, as defined in Chapter 421 of the Texas Government Code, the
Requesting Party assumes all risk of and responsibility for any claims against the
Responding Party that arise out of the Responding Party's furnishing of Mutual
Aid under this Agreement, so long as, the, act or omission was in good faith and in
the course and scope of its functions to provide Mutual Aid under this Agreement.
15. ENTIRETY
This, Agreement contains all commitments and agreements of the Parties
regarding Mutual Aid to be rendered during or in connection with an Emergency.
No other oral or written commitments of the parties shall have any force or effect
if not contained herein. Notwithstanding the preceding sentence, it is understood
and agreed that the Parties may have heretofore contracted or hereafter contract
with other entities for Mutual Aid in Emergencies or the provision of other
government services and functions, and it is agreed that this Agreement shall be
of no effect to any such individual agreement.
16. INTERLOCAL COOPERATION ACT
The Parties agree that Mutual Aid in the context contemplated herein is a
"governmental function and service" and that the Parties are "local governments"
as those terms are defined in the Interlocal Cooperation Act.
17. CONFIDENTIALITY
The Parties recognize that the provision of Mutual Aid under this Agreement may
result in the transfer of confidential medical information between them. The
Parties shall guard the confidentiality of such information as required by the
federal Health Insurance Portability and Accountability Act of 1996 (HIPAA), the
Texas Medical Practice Act, and other state privacy laws pertaining to the
confidentiality of medical records.
18. SEVERABILITY
If a provision contained in this Agreement is held invalid for any , reason, the
invalidity does not affect other provisions of this Agreement that can be given effect
without the invalid provision, and to this end the provisions of this Agreement are
severable.
19. VALIDITY AND ENFORCEABILITY
If any current. or future legal limitations affect the validity or enforceability of a
provision of this Agreement, then the legal limitations are made a part of this
Agreement and shall operate to amend this Agreement to the minimum extent
necessary to bring this Agreement into conformity with the requirements of the
limitations, and so modified, this Agreement shall continue in full force and effect.
Mutual Aid Agreement
Page 8 of 10
20. AMENDMENT
This Agreement is effective immediately upon signature by all parties and will
only be terminated after one party notifies the other party 30 days in advance of
its intent to terminate. The Agreement will be reviewed every year from the
effective date. by the designated points of contact. The parties agree that this
agreement may be amended with the mutual consent and approval of the parties in
writing, but may require Council or Commissioner's Court approval if applicable.
21. TERMINATION
The governing body of a Party which is a signatory hereto, shall, by order,
ordinance, or resolution, give notice as provided herein of termination of
participation in this Agreement and submit a certified copy of such order,
ordinance, or. resolution to the other Party. Such termination shall become
effective not earlier than 30 days after providing such notice.
22. THIRD PARTIES
This Agreement is intended to inure only to the benefit of the Parties hereto. This
Agreement is not intended to create, nor shall be deemed or construed to create,
any rights in third parties.
23. NOTICES
Any notice required or permitted between the Parties must be in writing,
addressed to the attention of the respective Point of Contact, and shall be
delivered in person, or mailed certified mail, return receipt requested, or may be
transmitted by facsimile transmission.
24. AUTHORIZATION
The Agreement has been officially authorized by the governing or controlling
body of each Party hereto by order, ordinance or resolution and each signatory to
this Agreement represents that the signatory has full authority to execute this
Agreement on behalf of and to legally bind the respective Party to this
Agreement.
25. IMMUNITY RETAINED
The Parties to this Agreement do not waive or relinquish any immunity or defense
on behalf of itself, officers, employers, agents, and volunteers as a result of its
execution of this Agreement and the performance of the covenants contained
herein.
26. GOVERNING LAW AND VENUE
The laws of the State of Texas shall govern this Agreement. Mandatory and
exclusive venue of any dispute between the Parties to this Agreement shall be in
Jefferson County, Texas.
EXECUTED by the Parties hereto, each respective entity acting by and through its duly
authorized official as required by law, on multiple counterparts each of which shall be
Mutual Aid Agreement
Page 9 of 10
deemed to be an original, effective among the parties who sign it at the time of their
signature, on the date specified on the multiple counterpart executed by such entity.
ATTEST/SEAL:
City or County CIerk
APPROVED:
City of Beaumont, TEXAS
Signed by:
Mayor
COUNTERSIGNED BY:
City Manager Emergency Management Coordinator
APPROVED AS TO FORM: DATE COUNTERSIGNED:
City Attorney
L.D. File No.
ATTEST/SEAL:
County Cleric Sheriff
APPROVED AS TO FORM:
CCSO Attorney
DATE COUNTERSIGNED:
Mutual Aid Agreement
Page 10 of 10
C
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, Public Works Director
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a
10 x 12 foot wide Exclusive Water Meter Easement.
BACKGROUND
Allstate BK Real Estate Holdings, Ltd. has agreed to convey a 10 x 12 wide exclusive Water
Meter Easement to the City of Beaumont. The easement is described as being a 0.0027 acre
tract out of Block 15 of the J.B. Langham Homestead Tract and Block 11 of the Emma Reed
Addition. The water meter easement is for the construction of a new Burger King located at
2440 Interstate 10.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, Allstate BK Real Estate Holdings, Ltd: has agreed to convey one (1)
ten foot (10') x twelve foot (12') wide exclusive water meter easement, said easement
being a 0.0027 acre tract out of Block 15 of the J.B. Langham Homestead Tract and
Block 11 of the Emma Reed Addition, Jefferson County, Texas as described and shown
in Exhibit "1," attached hereto, to the City of Beaumont for a new Burger King restaurant
located at 2440 IH -10; and,
WHEREAS, the City Council has considered the purpose of said conveyance
and is of the opinion that the acceptance of said conveyance is necessary and desirable
and is in the best interest of the City of Beaumont and that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT one (1) ten foot (10') x twelve foot (12') wide exclusive water meter
easement conveyed by Allstate BK Real Estate Holdings, Ltd., being a 0.0027 acre tract
out of Block 15 of the J.B. Langham Homestead Tract and Block 11 of the Emma Reed
Addition, Jefferson County, Texas as described and shown in Exhibit "1," attached
hereto, be and the same is hereby, in all things, accepted for the stated purposes.
The meeting at which this resolution was approved was in all things ,conducted
in strict compliance with the Texas Open Meetings Act, Texas Government Code,
Chapter 551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
STATE OF TEXAS
COUNTY OF JEFFERSON
KNOW ALL MEN BY THESE PRESENTS:
WATER METER EASEMENT
THAT, ALLSTATE BK REAL ESTATE HOLDINGS, LTD, a Texas limited
partnership, hereinafter called "GRANTOR", whether one or more, for and in consideration of
the sum of ONE AND N011 00 DOLLAR ($1.00), and other good and valuable consideration to
us in hand paid by the CITY OF BEAUMONT, a municipal corporation domiciled in Jefferson
County, Texas, hereinafter called "GRANTEE", the receipt and sufficiency of which
consideration is hereby acknowledged, has GRANTED, SOLD and CONVEYED, and by these
presents does GRANT, SELL and CONVEY unto the CITY OF BEAUMONT, P. O. Box 3827,
Beaumont, Texas 77704, Jefferson County, Texas, its successors and assigns, a Water Meter
Easement and the exclusive right to construct, alter, and maintain said waterlines and
appurtenances on the hereinafter described lands which said easement is under, over, in and
across those certain tracts or parcels of land owned by GRANTOR situated in the County of
Jefferson, State of Texas, and being more particularly described in Exhibits "A & B", attached
and made a part hereof for all purposes.
The easement herein granted shall be used for the purpose of placing, constructing,
operating, repairing, rebuilding, replacing, relocating, and/or removing water lines and
appurtenances, and the following rights are also hereby conveyed collectively, the "Easement
Rights".
It is expressly understood and agreed that the City of Beaumont shall have the right of
ingress to and egress from the tracts of land hereinbefore described and use of the same for the
purposes aforesaid, and giving said City the right and privilege to improve, maintain and operate
EXHIBIT "A"
the same as permitted by law.
GRANTOR agrees not to place any structures or appurtenances within the Easement
Property that will interfere with Grantee's ability to exercise the Easement Rights.
GRANTEE shall not be responsible for the repair and replacement of any paving or other
structures within the Easement Property.
TO HAVE AND TO HOLD the above described easement and right-of-way unto the said
CITY OF BEAUMONT, its successors and assigns forever.
EXECUTED this day of , 2018.
GRANTOR:
ALLSTATE BK REAL ESTATE HOLDINGS, LTD, a Texas, limited partnership
OR
Printed Name: Shoukat Dhanani
Title: President
ACKNOWLEDGMENTS
STATE OF TEXAS
COUNTY OF JEFFERSON
This instrument was acknowledged before me on this the day of
2018, by Shoukat Dhanani, President of the ALLSTATE BK REAL ESTATE HOLDINGS,
LTD, a Texas limited partnership.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of
2018.
Notary Public, State of Texas
RETURN TO: City of Beaumont
Antoinette Hardy - Engineering
P. O. Box 3827
Beaumont, TX 77704
PRO -SURV
SURVEYING AND MAPPING
EMAIL: orders@prosurv.net
T.B.P.L.S. FIRM 4k10].193oo
P.O. BOX 1366
FRIENPSWOOD, TEXAS 77549
PHONE:281-946-1113
CONTACT: TIM LESAK, RPLS
9).201-8 PRO-SURV, ALL RIGHTS RESERVED
EXHIBIT A
10'X12' EXCLUSIVE WATER METER EASEMENT
METES AND BOUNDS DESCRIPTION
120 SQ. FT. EASEMENT OUT OF
0.5688 ACRE TRACT OUT OF
BLOCK 15 OF THE J.B. LANGHAM HOMESTEAD TRACT &
BLOCK 11 OF THE EMMA REED ADDITION
JEFFERSON COUNTY, TEXAS
A TRACT OF LAND CONTAINING 0.0027 ACRE (120 SQUARE FEET) OF LAND, BEING A 10'X12' EXCLUSIVE WATER METER EASEMENT OUT
OF A 0.5688 ACRE TRACT OF LAND AS CONVEYED TO ALLSTATE BK REAL ESTATE HOLDINGS LTD IN CLERK'S FILE NUMBER 2017042403 OF
THE DEED RECORDS OF JEFFERSON COUNTY, TEXAS, SAID EASEMENT BEING FURTHER DESCRIBED BY METES AND BOUNDS AS FOLLOWS
WITH ALL BEARINGS AND COORDINATES BASED ON TEXAS STATE PLANE COORDINATES, SOUTH CENTRAL ZONE (4204) NAD -83.
COMMENCING AT A POINT IN THE NORTH LINE OF U.S. INTERSTATE 10, BEING THE SOUTHWEST CORNER OF SAID 0.5688 ACRE TRACT,
ALSO BEING THE SOUTHEAST CORNER OF A CALLED 1.43 ACRE TRACT AS RECORDED IN CLERK'S FILE NUMBER 2014033542, SAID POINT
HAVING GRID COORDINATES OF X=3,509,823.98 AND Y=13,978,272.08, TO CONVERT SURFACE COORDINATES APPLY A COMBINED
SCALE FACTOR OF 1.0002382264;
THENCE, SOUTH 86°38'01" EAST, ALONG THE SAID NORTH LINE OF INTERSTATE 10, A DISTANCE OF 20.03 FEET, TO THE POINT OF
BEGINNING OF THE HEREIN DESCRIBED TRACT, SAID POINT HAVING GRID COORDINATES OF X=3,509,843.98 AND Y=13,978,270.90;
THENCE, NORTH 03°21'59" EAST, A DISTANCE OF 12.00 FEETTO A POINT FOR CORNER;
THENCE, SOUTH 86°38'01" EAST, PARALLEL TO THE NORTH LINE OF INTERSTATE 10, A DISTANCE OF 10.00 FEET TO A POINT FOR
CORNER;
THENCE, SOUTH 03°21'59" WEST, A DISTANCE OF 12.00 FEET, RETURNING TO THE NORTH LINE OF INTERSTATE 10;
THENCE NORTH 86°38'01" WEST, ALONG THE SAID NORTH LINE, A DISTANCE OF 10.00 FEET, RETURNING TO THE POINT OF BEGINNING
AND CONTAINING 120 SQUARE FEET (0.0027 ACRE) OF LAND.
SEE PROJECT # PS1808362 FOR DRAWING OF ABOVE DESCRIBED WATER METER EASEMENT AS PREPARED BY PRO-SURV, LLC, P.O. BOX
1366, FRIENDSWOOD, TEXAS, 77546, PHONE (281) 996-1113.
OF
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ALAN CRAMER INVESTMENTS
1.43 ACRE
C.F. #2014033542
EASEMENT EXHIBIT "B"
ITY MAP NOT
0.5688 ACRE±
C.F.#2017042403
out of Block 15 J. B. Longhorn Homestead Tract
AND out of a Block 11 Emma Reed Addition
JEFFERSON COUNTY, TEXAS
2440 IH -10
(AKA US HIGHWAY 90)
ADDRESS
2440 INTERSTATE 10 EAST
DATE 09/06/2018
PRO—SURV, LLC
T.B.P.L.S. FIRM ft 10119300
P.O. BOX 131(, FMFNDSWOOD.TX 77549
PHONE: 281-996.1113 FAX:281-996-0012
PROFESSIONAL SURVEY AND MAPPING SERVICES
0 2018 PRO-SURV -ALL RIGHTS RESERVED
PROJECT# PS18I18465
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DESCRIBED BY METES AND BOUNDS AS ATTACHED.
2440 IH -10
(AKA US HIGHWAY 90)
ADDRESS
2440 INTERSTATE 10 EAST
DATE 09/06/2018
PRO—SURV, LLC
T.B.P.L.S. FIRM ft 10119300
P.O. BOX 131(, FMFNDSWOOD.TX 77549
PHONE: 281-996.1113 FAX:281-996-0012
PROFESSIONAL SURVEY AND MAPPING SERVICES
0 2018 PRO-SURV -ALL RIGHTS RESERVED
PROJECT# PS18I18465
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BEAUMONT
TEXAS
TO: _ City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution authorizing the City to enter into
an interlocal agreement with the Port of Beaumont to allow the
Port to use City contracts for a 102" CMP Storm Sewer
Emergency Repair Project.
• ' PIRCLI MKI
In December, 2017, a CenterPoint Energy contractor installed a new gas pipeline on
property owned by the Port of Beaumont ("Port"). It is believed that the CenterPoint contractor
damaged an existing 102" CMP storm sewer pipe, causing the 102" line to collapse, contributing
to the development of a sinkhole in that area. Due to impact on local drainage and flooding to
local streets and neighborhoods, the repair was elevated to emergency status.
The City retained Schaumburg & Polk ("SPI"), a local engineering firm, to prepare corrective
plans and to monitor the repair of the 102" CMP pipe. The City further awarded an emergency
contract to Allco, LLC ("Allco") to perform the actual repairs. (RESOLUTION NO. 18-212).
The Port has agreed to perform and fund the 102" CMP Storm Sewer Emergency Repair
Project. The Port is requesting that the City allow the Port to use the City's previously
awarded contracts for the Emergency Repair. The Port wishes to enter into an interlocal
agreement with the City, pursuant to Chapter 791 of the Texas Government Code, to allow
the Port to assume the City's contract obligations with SPI and Allco so as to expedite the
emergency repairs. This will allow the Port to begin repairs immediately, which is called for
in the current emergency situation. A copy of a draft of the proposed agreement is attached
as Exhibit A.
FUNDING SOURCE
Not applicable
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the City of Beaumont has entered into a contract with Schaumburg
& Polk to provide engineering services for the repair of a 102' storm sewer line, known
as the 102' CMP Storm Sewer Emergency Repair Project; and,
WHEREAS, the City has accepted the bid submitted by Allco, LLC, of Beaumont,
Texas, for the construction of the 102' CMP Storm Sewer Emergency Repair Project;
and,
WHEREAS, the Port of Beaumont Navigation District of Jefferson County, Texas
(hereafter "Port of Beaumont) has agreed to perform and fund the 102' CMP Storm
Sewer Emergency Repair Project and wishes to enter into an Interlocal Agreement with
the City of Beaumont, pursuant to Chapter 791 of the Texas Government Code, to
assign the City's rights and obligations under the Schaumburg & Polk contract to the
Port and would further. authorize the Port of Beaumont to use the Citys previously
awarded contract to Allco, LLC; and,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby authorizes the City Manager to execute an
Interlocal Agreement with the Port of Beaumont to perform and fund the 102' CMP
Storm Sewer Emergency Repair Project, to assign the City's rights and obligations
under the Schaumburg & Polk contract to the Port of Beaumont; and,
BE IF FURTHER RESOLVED THAT the previously awarded contract to Allco,
LLC to perform the emergency repair work be and it is also assigned by execution of the
Interlocal Agreement with the Port of Beaumont.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 18, 2018 1:30 PM
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-6/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider an ordinance adopting the FY 2019 Budget by a record vote
2. Consider a resolution adopting the 2019 Capital Program
3. Consider an ordinance accepting the tax roll and establishing the property tax rate
for the tax year 2018 (FY 2019)
4. Consider an ordinance ratifying the budgeted property tax increase reflected in the
FY 2019 Budget
5. Consider a resolution authorizing the City Manager to award a contract to
Excavation & Construction, LLC, of Port Arthur for the Chlorination Contact
Chamber Rehabilitation Project
6. Consider amending Ordinance 17-59 to allow a six (6) month extension
for the parking, use and occupancy of Recreational Vehicles (RVs), manufactured
and industrialized housing as temporary living quarters on residential property,
during the period of repair or reconstruction of damage to property caused by
Hurricane Harvey
PUBLIC HEARINGS
* Receive comments on the 2017 Consolidated Annual Performance and
Evaluation Report
* Receive comments regarding the City's Emergency Management Plan
COMMENTS
Public Comment (Persons are limited to 3 minutes)
* Councilmembers/City Manager comment on various matters
EXECUTIVE SESSION
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Gaming Site Permit Revocation Appeal
3080 Washington Boulevard
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
1
September 18, 2018
Consider an ordinance adopting the FY 2019 Budget by a record vote
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider an ordinance adopting the FY 2019 Budget by a
record vote.
BACKGROUND
Article VI, Section 8 of the City Charter states that "the budget shall be adopted by the favorable
votes of at least a majority of all members of the Council." Section 9 states that "the budget shall
be finally adopted not later than the twenty-seventh (27th) day of the last month of the fiscal
year. Should the Council take no final action on or prior to such day, the budget as submitted by
the City Manager shall be deemed to have been finally adopted by the Council." Also, SB 1760
provides that if the tax rate exceeds the effective tax rate, the vote on the ordinance setting the
tax rate must be a record vote and must be approved by at least 60 percent of the members of the.
governing body. If the tax rate vote fails, then the lower of the effective rate or prior year tax rate
will be the tax rate.
Section 102.007 of the Government Code requires the vote to adopt a budget to be a record vote.
In addition, the adopted budget will contain a cover page that includes the statement on whether
the budget will raise more, less or the same amount of property taxes as the prior year, the record
vote of each member of council by name, property tax rates for the preceding and current fiscal
years, the effective tax rate, the effective maintenance and operations rate, the rollback tax rate,
and the debt rate, along with the amount of debt secured by property taxes. This information is
required to be posted on the city's website and remain there for one year after adoption of the
budget.
The FY 2019 Budget was submitted to Council on August 14, 2018, and reviewed during a work
session on August 28, 2018. A public hearing was held on August 28, 2018, which met the
requirements of the Charter and state law.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE REFERRED TO AS THE
"ANNUAL APPROPRIATION ORDINANCE" ADOPTING A
BUDGET FOR THE FISCAL PERIOD BEGINNING
OCTOBER 1, 2018, AND ENDING SEPTEMBER 30, 2019,
IN ACCORDANCE WITH THE CHARTER OF THE CITY OF
BEAUMONT; APPORTIONING THE FUNDS OF THE CITY
OF BEAUMONT; REPEALING ALL ORDINANCES OR
PARTS OF ORDINANCES IN CONFLICT HEREWITH AND
PROVIDING FOR SEVERABILITY.
WHEREAS, the City Manager of the City of Beaumont submitted to the City
Council a budget estimate for the revenues of said City and expenses of conducting the
affairs thereof for the fiscal year beginning October 1, 2018, and ending September 30,
2019; and,
WHEREAS, after notices and public hearings held in accordance with the
requirements of the Charter of the City of Beaumont and the statutes of the State of
Texas, the City Council is of the opinion that the budget, as attached hereto as Exhibit
"A", should be adopted;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1.
THAT the statements and findings set out in the preamble to this ordinance are
hereby, in all things, approved and adopted.
Section 2.
That Exhibit "A" made a part hereof for all purposes is hereby adopted, ratified
and approved as the operating budget document of the City of Beaumont. Exhibit "A" is
hereby adopted and approved as the budget of all the correct expenses as well as the
fixed charges of the City for the fiscal period beginning the 1st day of October, 2018,
and ending the 30th day of September, 2019, and the several amounts stated in Exhibit
"A" as proposed expenditures shall be and become appropriated to the several objects
and purposes therein named. Notices given, as required for the adoption of said
budget, are hereby ratified.
Section 3.
That the sums indicated are appropriated from the following schedule of funds:
a. General
b.
C.
d.
e.
f.
m
n.
Debt Service
Water Utilities
Water Revenue Bond Reserve Fund
Solid Waste Management
Hotel Occupancy Tax
Municipal Airport
Henry Homberg Golf Course
Municipal Transit
Other Special Revenue
Capital Reserve
Fleet Management
Employee Benefits
General Liability
Section 4.
$126,717,700
(includes $1.5 million contingency)
$17,153,500
$51,278,000
-0-
$12,154,500
$2,987,200
$1,506,200
$798,400
$6,188,400
$8,024,339
$5,548,400
$8,667,100
$23,295,000
$939,200
That the City Manager is hereby authorized to transfer budgeted funds from one
line item to another line item provided the transaction is not an inter -fund transfer.
Section 5.
That if any section, subsection, sentence, clause or phrase of this ordinance or
the application of same to a particular set of persons or circumstances should for any
reason be held to be invalid, such invalidity shall in no way affect the remaining portions
0
of this ordinance, and to such end the provisions of this ordinance are declared to be
severable.
Section 6.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
J
September, 2018.
I
- Mayor Becky Ames -
2
September 18, 2018
Consider a resolution adopting the 2019 Capital Program
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution adopting the 2019 Capital Program.
BACKGROUND
Article V1, Section 20 states that "the Council shall, by resolution, adopt the Capital Program
with or without amendment after the public hearing and on or before the twenty-seventh (271h
day of the last month of the current fiscal year."
The Capital Program was originally submitted to Council on May 15, 2018. It was submitted to
Council on August 14, 2018 with the Budget, and reviewed during a work session on August 28,
2018. A public hearing was also held on August 28, 2018.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the FY 2019 Capital Program is hereby adopted. The Capital Program is
substantially in the form attached hereto as Exhibit "A" The Capital Program was
originally submitted to Council on May 15, 2018 with a public hearing held on August
28, 2018.
The meeting at which this resolution .was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
PUBLIC WORKS PROJECTS
Construction Phase
Street Rehabilitation Program
Washington - I1-1-10 to ML King
Design Phase
Eleventh Street - I1-1-10 to US 69 N
Fourth Street - US 69 to Ashley
Pointe Parkway North
Storm Water Master Plan
Voth Road - RFD to Tram
[1] Includes Airport Oil and Gas Revenue.
[2] Includes Federal Highway Administration funding of $1,000,000.
[3] Multi-year study - Study started in 2015, and a TWDI3 Grant $287,000 & DD6 Grant $75,000 to be used for expansion of Phase III.
EXHIBIT "A"
Recommended
Estimated
Time Schedule
Cost
FY 2019 - 2020
10,000,000
31,200,000 [1]
Recommended
Time Schedule
-
FY 2019 - 2020
1,200,000 [2]
4,500,000
4,400,000
1,862,000 [3]
1,300,000
[1] Includes Airport Oil and Gas Revenue.
[2] Includes Federal Highway Administration funding of $1,000,000.
[3] Multi-year study - Study started in 2015, and a TWDI3 Grant $287,000 & DD6 Grant $75,000 to be used for expansion of Phase III.
EXHIBIT "A"
PUBLIC WORKS PROJECTS
Proiects for Consideration
College Street - IH -10 to Goliad
Dowlen - College to Walden
Gladys Street - IH -10 to Dowlen
Highland Avenue - US 69 to Euclid
Phelan Boulevard - I1-1-10 to Dowlen
Sidewalk Program
Estimated
Cost
2,200,000
15,500,000
1,900,000
2,400,000
1,400, 000
3,000,000
Recommended
Time Schedule
FY 2019 - 2023
GENERAL IMPROVEMENT PROJECTS
Recommended
Estimated Time Schedule
Construction Phase Cost FY 2019 - 2020
Lakeside Center $ 7,400,000
Fire Station No. 1 Relocation 8,700,000
Riverfront Development 3,000,000
Tyrrell Park Visitors and Birding Center 2,100,000
Recommended
Time Schedule
Protects for Consideration FY 2019 - 2023
Animal Care Services and Adoption Center 4,800,000
WATER AND SEWER PROJECTS
Estimated
Construction Phase Cost
Water Proiects
Automatic Flushing Devices $
150,000
Keith Road Water Line Installation - Phelan to Dishman Road
800,000
Water Line and Fire Hydrant Installation/Replacement
2,000,000
Water Production System - Repairs
500,000
Sewer Projects
Assessment of Sewer Collection System - City Wide
2,000,000
Florida Avenue Interceptor
2,500,000
Lift Station Repairs
600,000
Sewer Rehabilitation - Small Mains (Pipe Renewal)
4,000,000
Wastewater Treatment Plant Chlorine Disinfection System Improvements
1,500,000
Wastewater Treatment Plant Clarifiers Rehabilitation
8,000,000
Wastewater Treatment Plant Sludge Dewatering Improvements
3,500,000
Wastewater Treatment Plant Sludge Thickener Rehabilitation
1,450,000
Water/Sewer for Street Projects
Washington - IH -10 to ML King
3,400,000
Recommended
Time Schedule
FY 2019 - 2020
WATER AND SEWER PROJECTS
Design Phase
Water Proiects
36" Transmission Line
Rehabilitation of West Elevated Storage Tank
Sewer Projects
Spindletop, Forrest, Long, ML King Jr., Parkway, and Verone Street -
Lift Station Rehabilitation
Water/Sewer for Street Projects
Pointe Parkway North
Recommended
Estimated Time Schedule
Cost FY 2019 - 2020
$ 10,000,000
950,000
733,000
650,000
WATER AND SEWER PROJECTS
Proiects for Consideration
Sewer Proiects
Wall and Avenue C Lift Station
Wastewater Treatment Plant - Pond #2 Rehabilitation
Water/Sewer for Street Projects
Dowlen - College to Walden
Estimated
Cost
$ 1,600,000
3,800,000
2,800,000
Recommended
Time Schedule
FY 2019 - 2023
3
September 18, 2018
Consider an ordinance accepting the tax roll and establishing the property tax rate for the tax year
2018 (FY 2019)
BEAUMONT
TEXAS
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
City Council
Kyle Hayes, City Manager
Todd Simoneaux, Chief Financial Officer
September 18, 2018
Council consider an ordinance accepting the tax roll and
establishing the property tax rate for the tax year 2018 (FY 2019).
The Jefferson County Appraisal District submitted the Certified Tax Roll on July 17, 2018, in the
amount of $7,479,895,163. Based on this taxable value, a property tax rate of $0.71/$100
valuation for the tax year 2018 (FY 2019) is proposed, which is the current rate. The tax rate
would be apportioned $0.49191/$100 assessed valuation to the General Fund and $0.21809/$100
assessed valuation to the Debt Service Fund.
As required by Section 26.05 of the Tax Code: The tax rate consists of two components, each of
which must be approved separately by a record vote and at least 60 percent of the governing
body must vote in favor of the ordinance. That ordinance must include the following statement:
"THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS
THAN LAST YEAR'S TAX RATE".
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance.
"I move that the property tax rate be increased by the adoption of a tax rate of 0.710000,
which is effectively a 0.08 percent increase in the tax rate. The tax rate is the same as the
2018 tax rate but is 0.08 percent above the 2018 effective tax rate. This is the second year the
tax rate has remained the same."
ORDINANCE NO.
ENTITLED AN ORDINANCE ACCEPTING THE TAX
ROLL FOR THE CITY OF BEAUMONT;
ESTABLISHING A TAX RATE; PROVIDING FOR
LEVYING, ASSESSING AND COLLECTING OF AD
VALOREM TAXES FOR THE TAX YEAR 2018 (FY
2019); PROVIDING FOR SEVERABILITY AND
PROVIDING FOR REPEAL.
WHEREAS, the Jefferson County Appraisal District has furnished to the City of
Beaumont the certified tax roll for the City of Beaumont as of July 17, 2018 to be
$7,479,895,163; and,
WHEREAS, the City Council finds that the tax roll submitted by the Jefferson
County Appraisal District should be accepted and that a tax rate in the amount of $0.71
per each $100 of value for the tax year 2018 (FY 2019) should be established based
upon said roll; and,
WHEREAS, THIS TAX RATE WILL RAISE MORE TAXES FOR
MAINTENANCE AND OPERATIONS THAN LAST YEAR'S TAX RATE; AND,
WHEREAS, THE TAX RATE WILL EFFECTIVELY BE RAISED BY 0.08
PERCENT AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON
A $100,000 HOME BY APPROXIMATELY $0.54;
NOW THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1.
THAT the statements and findings set out in the preamble to this ordinance are
hereby, in all things, approved and adopted.
Section 2.
That the tax roll submitted to the City Council by the Jefferson County Appraisal
District, a summary of which is attached as Exhibit "A", and showing the total :,�7
taxable assessed value of all property within the City to be $7,479,895,163 is hereby
approved and accepted by the City of Beaumont.
Section 3.
That there shall be and is hereby levied and shall be assessed and collected for
the tax year 2018 (FY 2019), for municipal purposes only, an ad valorem tax rate of
$0.71 on each $100 worth of property value located within the city limits of the City of
Beaumont made taxable by law, which said taxes, when collected, shall be for the
purposes hereinafter set forth as follows:
General Fund $0.49
Debt Service Fund $0.22
Section 4.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any
reason be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end the various portions and provisions of this ordinance are
declared to be severable.
Section 5.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
STATE OF TEXAS
COUNTY OF JEFFERSON
CERTIFICATION OF 2018 APPRAISAL ROLL FOR City of Beaumont
I, Angela Bellard, Chief Appraiser for the Jefferson Central Appraisal District,
solemnly swear that the attached is that portion of the approved Appraisal Roll of the
Jefferson Central Appraisal District that lists property taxable by and constitutes the
appraisal roll for City of Beaumont.
July 17, 2018
Date Ang a Bellard, RPA, RES, AAS
Chief Appraiser
Jefferson Central Appraisal District
2018 Market Value
2018 Taxable Value
2018 APPRAISAL ROLL INFORMATION
EXHIBIT "A"
$8,953,615,357
$7,479,895,163
J
Jefferson County County
2018 CERTIFIED TOTALS
As of Certification
221 -
CITY OF BEAUMONT
Property Count: 65,005
Grand Totals
7/17/2018 7:41:38AM
Land
Val
Homesite:
284,745,676
Non Homesite:
852,904,796
Ag Market:
41,724,485
Timber Market
3,817,239
Total Land
N 1,183,192,196
mprovement
a ue -
Homesite:
2,431,863,624
Non Homesite:
3,625,811,083
Total Improvements
(+) 6,057,674,707
Personal Property:
7,878
1,711,308,288
Mineral Property:
179
1,440,166
Autos:
0
0
Total Non Real
(+) 1,712,748,454
Market Value
= 8,953,615,357
on., empt,
Exempt,
Total Productivity Market:
45,541,724
0
Ag Use:
476,383
0
Productivity Loss
R 44,853,679
Timber Use:
211,662
0
Appraised Value
= 8,908,761,678
Productivity Loss:
44,853,679
0
-
Homestead Cap
0 2,389,813
Assessed Value
= 8,906,371,865
Total Exemptions Amount
0 1,426,476,702
(Breakdown on Next Page)
,
APPROXIMATE TOTAL LEVY = NET TAXABLE ` (TAX RATE / 100)
53,107,255.66 = 7,479,895,163 ` (0.710000 / 100)
Tax Increment Finance Value:
Tax Increment Finance Levy:
0
0.00
Net Taxable = 7,479,895,163
221/221 Page 1 of 4 True Automation, Inc,
Jefferson County County 2018 CERTIFIED TOTALS As of Certification
221 - CITY OF BEAUMONT
Property Count: 65,005 Grand Totals 7/17/2018 7:41:44AM
Exemption Breakdown
emp_ on
Count
Local
- °
to
Total
AB
3,849,360
,360
CHODO
34
2,398,890
0
2,398,890
CHODO (Partial)
2
85,159
0
85,159
DP
825
14,087,436
0
14,087,436
DPS
32
542,500
0
542,500
DVI
90
0
525,714
525,714
DV1 S
5
0
25,000
25,000
DV2
63
0
483,918
483,918
DV2S
1
0
7,500
7,500
DV3
70
0
696,803
696,803
DV4
393
0
4,452,710
4,452,710
DV4S
11
0
132,000
132,000
DVHS
263
0
32,644,700
32,644,700
DVHSS
13
0
1,451,510
1,451,510
EX-XG
6
0
1,219,270
1,219,270
EX -XI
14
0
6,548,900
6,548,900
EX -XJ
44
0
17,884,770
17,884,770
EX -XL
3
0
2,131,510
2,131,510
EX -XU
99
0
3,187,500
3,187,500
EX -XV
3,578
0
1,175,092,921
1,175,092,921
EX -XV (Prorated)
29
0
789,287
789,287
EX366
52
0
14,222
14,222
FR
28
0
0
0
GIT
1
4,958,360
0
4,958,360
LIH
2
0
2,904,280
2,904,280
OV65
8,716
148,822,544
0
148,822,544
OV65S
53
849,440
0
849,440
PC
3
690,498
0
690,498
Totals 176,284,187 1,250,192,515 1,426,476,702
221/221 Page 2 of 4 True Automation, Inc.
Jefferson County County 2018 CERTIFIED TOTALS As of Certification
221 -CITY OF BEAUMONT
Property Count: 65,005 Grand Totals 7/17/2018 7:41:44AM
State Category Breakdown
e
escnp on
aunt' ',
'AcresNew Value Maretta
Mark
A
SINGLE FAMILY RESIDENCE
36,922
$27,700,580
$3,680,738,154
B
MULTIFAMILY RESIDENCE
686
$2,111,570
$401,888,822
C1
VACANT LOTS AND LAND TRACTS
11,056
$730
$109,649,518
D1
QUALIFIED AG LAND
220
7,044.0731 $0
$45,541,724
D2
NON-QUALIFIED LAND
6
$0
$66,460
E
FARM OR RANCH IMPROVEMENT
427
6,146.1470 $976,330
$56,892,249
F1
COMMERCIAL REAL PROPERTY
3,163
$35,762,860
$1,523,262,079
F2
INDUSTRIAL REAL PROPERTY
63
$0
$219,082,350
G1
OIL AND GAS
179
$0
$1,440,166
J2
GAS DISTRIBUTION SYSTEM
24
$0
$12,965,350
J3
ELECTRIC COMPANY (INCLUDING CO-OP)
92
$0
$123,464,910
J4
TELEPHONE COMPANY (INCLUDING CO -0
18
$0
$22,105,120
J5
RAILROAD
53
$0
$43,518,480
J6
PIPELAND COMPANY
172
$0
$46,900,740
J7
CABLE TELEVISION COMPANY
7
$0
$14,154,250
J8
OTHER TYPE OF UTILITY
113
$0
$19,218,970
L1
COMMERCIAL PERSONAL PROPERTY
7,159
$0
$824,695,048
L2
INDUSTRIAL PERSONAL PROPERTY
109
$0
$534,751,900
M1
TANGIBLE OTHER PERSONAL, MOBILE H
333
$23,300
$1,774,080
O
RESIDENTIAL INVENTORY
287
$1,734,540
$7,598,920
S
SPECIAL INVENTORY TAX
94
$0
$51,509,720
X
TOTALLY EXEMPT PROPERTY
3,863
$2,848,080
$1,212,396,347
Totals 13,190.2201 $71,157,990 $8,953,615,357
221/221 Page 3 of 4 True Automation, Inc.
Jefferson County County 2018 CERTIFIED TOTALS
As of Certification
221 -
CITY OF BEAUMONT
Property Count: 65,005
Grand Totals
7/17/2018 7:41:44AM
CAD State Category Breakdown
tate'; ode
- .escnption
Count :' _ Acres --
New' a ue. a et"
aFReY a ue
A
8
$0
$158,487
Al
REAL, RESIDENTIAL, SINGLE -FAMILY
33,787
$27,538,400
$3,477,212,967
A2
REAL, RESIDENTIAL, MOBILE HOME
28
$24,410
$420,720
A5
TOWNHOME/PATIOH/GARDENH/CONDOS
2,901
$97,060
$201,332,350
A7
REAL/RES/MH 5 AC/LESS-BY OWNER
198
$40,710
$1,613,630
B
2
$0
$2,904,280
B1
REAL, RESIDENTIAL, APARTMENTS
281
$2,111,570
$383,077,730
B2
REAL, RESIDENTIAL, DUPLEXES
364
$0
$13,464,902
B4
'REAL, RESIDENTIAL(FOUR PLEXES)"
39
$0
$2,441,910
C1
REAL, VACANT PLATTED RESIDENTIAL L
9,751
$0
$65,857,967
C2
REAL, VACANT PLATTED COMMERCIAL L
1,305
$730
$43,791,551
D1
REAL, ACREAGE, RANGELAND
222 7,045.7691
$0
$45,569,424
D2
REAL, ACREAGE, TIMBERLAND
6
$0
$66,460
D3
REAL, ACREAGE, FARMLAND
17
$971,150
$2,171,630
D4
REAL, ACREAGE, UNDEVELOPED LAND
360
$0
$42,546,449
D9
RIP\RAP
1
$0
$88,760
El
REAL, FARM/RANCH, HOUSE
43
$3,850
$11,942,610
E2
REAL, FARM/RANCH, MOBILE HOME
1
$0
$4,010
E7
MH ON REAL PROP (5 AC/MORE) MH
3
$1,330
$111,090
F1
REAL, Commercial
3,163
$35,762,860
$1,523,262,079
F2
REAL, Industrial
33
$0
$216,238,530
F5
OPERATING UNITS ACREAGE
30-
$0
$2,843,820
G1
OIL AND GAS
179
$0
$1,440,166
J2
REAL & TANGIBLE PERSONAL, UTILITIES,
24
$0
$12,965,350
J3
REAL & TANGIBLE PERSONAL, UTILITIES,
92
$0
$123,464,910
J4
REAL & TANGIBLE PERSONAL, UTILITIES,
18
$0
$22,105,120
J5
REAL & TANGIBLE PERSONAL, UTILITIES,
53
$0
$43,518,480
J6
REAL & TANGIBLE PERSONAL, UTILITIES,
172
$0
$46,900,740
J7
REAL & TANGIBLE PERSONAL, UTILITIES,
7
$0
$14,154,250
J8
REAL & TANGIBLE PERSONAL, UTILITIES,
113
$0
$19,218,970
Ll
TANGIBLE, PERSONAL PROPERTY, COMM
7,159
$0
$824,695,048
L2
TANGIBLE, PERSONAL PROPERTY, INDU
109
$0
$534,751,900
M1
TANGIBLE OTHER PERSONAL, MOBILE H
333
$23,300
$1,774,080
01
INVENTORY, VACANT RES LAND
287
$1,734,540
$7,598,920
S
SPECIAL INVENTORY
94
$0
$51,509,720
X
3,863
$2,848,080
$1,212,396,347
Totals 7,045.7691 $71,157,990 $8,953,615,357
221/221 Page 4 of 4 True Automation, Inc.
ON
�fSAL Dl�`S�
www.jcad.org
Jefferson Central Appraisal District
P.O. Box 21337
Beaumont, Texas 77720-1337
Chief Appraiser
Angela Bellard, RPA, RES, AAS
Mr. Kyle Hayes
City Manager
City of Beaumont
P O Box 3827
Beaumont TX 77704
Dear Kyle:
Phone (409) 840-9944
4610 S. Fourth St. (409) 727-4611
Beaumont, TX 77705 Fax (409) 727-5621
Members of the Board
Allison Nathan Getz, Chairperson
Lauren Williams Mason, Secretary
Eugene Landry
July 17, 2018 Charles Lankford
Dr. Louis Reed, Jr.
In accordance with Section 26.01(a), the 2018 appraisal roll for your jurisdiction has been
certified to your tax assessor -collector.
Enclosed is a copy of the 2018 Appraisal Roll Certification for your review and information.
Please do not hesitate to contact me should you have any questions..
Sincerely,
�,,,P'
Angela Bellard, RPA, RES, AAS
Chief Appraiser
pjb
11
September 18, 2018
Consider an ordinance ratifying the budgeted property tax increase reflected in the FY 2019
Budget
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider an ordinance ratifying the budgeted property tax
increase reflected in the FY 2019 Budget.
BACKGROUND
Section 102 of the Local Government Code includes the following: "Adoption of a budget that
will require raising more revenue from property taxes than in the previous year requires a
separate vote of the governing body to ratify the property tax increase reflected in the budget. A
vote under this subsection is in addition to and separate from the vote to adopt the budget or a
vote to set the tax rate required by Chapter 26, Tax Code, or other law."
The current tax rate of $0.71 per $100 assessed will remain at $0.71 per $100 of assessed
valuation. The budgeted revenue from property taxes is expected to be $385,000 more than FY
2018. Of this amount, $481,184 is attributable to new property added to the tax roll this year.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE RATIFYING THE BUDGETED
PROPERTY TAX INCREASE REFLECTED IN THE FY 2019
BUDGET.
WHEREAS, the proposed FY 2019 budget will raise more total property taxes
than last year's budget by $385,000 or 0.76%; and,
WHEREAS, the adoption of a budget that will raise more revenue from property
taxes than in the previous year requires a vote separate from and in addition to the vote
to adopt the budget;
NOW THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
Rima inn 1
THAT the statements and findings set out in the preamble to this ordinance are
hereby, in all things, approved and adopted.
Section 2.
That the property tax increase reflected in the budget which will raise more total
property taxes than last year's budget by $385,000 be and the same is hereby, by
separate vote, ratified.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City;of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
5
September 18, 2018
Consider a resolution authorizing the City Manager to award a contract to Excavation &
Construction, LLC, of Port Arthur for the Chlorination Contact Chamber Rehabilitation Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
award a contract to Excavation & Construction, LLC, of Port Arthur
for the Chlorination Contact Chamber Rehabilitation Project.
BACKGROUND
The Chlorination Contact Chamber is located at the Waste Water Treatment Plant at 4900 Lafm
Drive. The concrete walls that make up the chamber are damaged and require rehabilitation.
On September 6, 2018, two (2) bids were received and are indicated in the table below:
Contractor
Contractor
Total Base
Allowance
Total Award
Location
Bid
Amount
Excavation &
Construction, LLC
Port Arthur, TX
$1,049,759.98
$50,000.00
$1,099,759.98
ALLCO, LLC
Beaumont, TX
$1,428,504.75
$50,000.00
$1,478,504.75
Engineer's Estimate
$1,299,980.00
1 $50,000.00
$1,349,980.00
Based on a review of the bids and required documents received, the Water Utilities Engineer
recommends awarding the project to Excavation & Construction, LLC, the low bidder, in the
amount of $1,099,759.98. A total of 150 calendar days has been allotted for completion of the
proj ect.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
BID TABULATION
Chlorination Contact Chamber Rehabilitation Bid No. M0218.12 (REBID)
BID OPENING DATE: September 6, 2018 r ''E Ft.
The Bid Proposals submitted have been and to the best of my knowledge this Is an accurate tabulation of the bids received,
_ L�• • PHI D. NGUYEN • i
030/5 W:
By: PM Nguyen, P . Wa as Engineer Date: 0 9/0 712 01 8 yes"civ {�
ITEM NO. QUANTITY
UNIT
DESCRIPTION
Old Schedule (Engineer's
Estimate)
Excavation 6 Construction,
LLC
Eric Gllchriest
Port Arthur, TX 77642
ALLCO, LLC
Billy Harrison
Beaumont, TX T7701
BASE BID ITEMS
UNIT PRICE
TOTAL
UNIT PRICE
TOTAL
UNIT PRICE TOTAL
1
1
LS
Mobilization Not to exceed 3% of Total Base Unit Prices
$ 30,000.00
$ 30,000.00
$ 28 900.00
$ 28,900.00
$ 40 000.00 $ 40 000.00
2
800
CY
6' Concrete Rip Rep Replacement
S 1,200.00
$ 960 000.00
S 885.38
$ 708.304.00
$ 1,102-98 $ 882 364.00
3
28,0150
SF
Waterproofing Bondcost
$ 5.00
$ 140 400.00
$ 6.39
$ 179.431.20
$ 10.00 $ 280,800-00
4
25
SY
Concrete Masonry Unit Repair
$ 100.00
$ 2.500.00
$ 264.00
S 6,600.00
S .143 79 $ 3,594.75
5
.600
LF
Curb St
$ 15.00
$ 9,000.00
$ 480
$ 2,081100
$ 25.54 $ 15,324.00
6
28.080
SF
Blast Cleaning
$ 1.00
$ 28 080.00
$ 2.71
S 76,09&B0
S 4.00 $ 112,320.00
7
4
EACH Weir Gate Seal Replacements
$ 7 500,00
$ 3D 1X10.00
$ 1200.00
$ 41800.00
$ 8.648.25 S 34 593.00
8
500
LF
Clean and Seal Joints Basecrete
$ 40,00
$ 20 000.00
$ 4.801
$ 2,400.G0
$ 1424 $ 7,120.00
9
2
LS
Drain and -Clean Chamber
S 40,000,00
1 $ 80,000,00
$ 201 T3.99
1 $ 4D 347.98
5 26184.50 $00
BASE BID QUANTITIES TOTAL
S 1,299.980.00
$ 1 048 769 98
S 11.4228:80175
ALLOWANCE
ITEM NO. I QUANTITY
UNIT
DESCRIPTION
UNIT PRICE
TOTAL
IC
UNIT PRE
TOTAL
UNIT PRICE TOTAL
1
1
ALLOW Unforseen Work as directed b the Owner
I S 50 DW.00
1 $ 50 000.00 1
$ 511000.00
I S 50 000.00 1
S 50 000.00 1 $ 50 000.00
ALLOWANCE TOTAL
TOTAL BASE ITEMS +ALLOWANCE
1.349.980.00,1
109 ,759,98 1
S 1,470, Q4.Tli
Page 1 of 1
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for the Chlorination Contract
Chamber Rehabilitation Project; and,
WHEREAS, Excavation & Construction, LLC, of Port Arthur, Texas, submitted a
complete bid meeting specifications in the amount of $1,099,759.98; and,
WHEREAS, the. City Council is of the opinion that the bid submitted by
Excavation & Construction, LLC, of Port Arthur, Texas, is the lowest bidder providing
the best value to the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to Excavation &
Construction, LLC, of Port Arthur, Texas, in the amount of $1,099,759.98 for the
Chlorination Contact Chamber Rehabilitation Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a. Contract with Excavation & Construction, LLC, of Port Arthur,
Texas, for the purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
0
September 18, 2018
Consider amending Ordinance 17-59 to allow a six (6) month extension for the parking, use and
occupancy of Recreational Vehicles (RVs), manufactured and industrialized housing as temporary
living quarters on residential property, during the period of repair or reconstruction of damage to
property caused by Hurricane Harvey
J
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
&
PREPARED BY: Chris Boone, lanning & Community Development Director
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council consider amending ordinance 17-59 to allow a six (6) month
deadline extension for the parking, use and occupancy of
Recreational Vehicles (RVs), manufactured and industrialized
housing as temporary living quarters on residential property, during
the period of repair or reconstruction of damage to property caused
by Hurricane Harvey.
•WIT91A \1 1
In September, 2017, as a response to over 2,000 households affected by Hurricane Harvey,
Council approved an ordinance to allow for the use of Recreational Vehicles (RVs) and
manufactured housing on residential property a period of one (1) year.
Although many properties have been repaired in the past year, many are still under construction
or awaiting repairs. Therefore, the Administration is recommending a six (6) month extension of
this deadline. As this new deadline approaches, residents, upon application to the Planning &
Community Development Department, would be allowed the opportunity to request a ninety (90)
day extension. An extension could then be granted by the City Council if the home is still under
construction, the resident is in litigation with their insurance company or if they have applied for
and are awaiting CDBG disaster recovery assistance.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the Ordinance.
ORDINANCE NO. 17-059
ENTITLED AN ORDINANCE ALLOWING A PERIOD OF
ONE (1) YEAR WITH AN OPTION TO EXTEND UP TO SIX
(6) MONTHS FOR THE PARKING, USE AND OCCUPANCY
OF RECREATIONAL VEHICLES, MANUFACTURED AND
INDUSTRIALIZED HOUSING AS TEMPORARY LIVING
QUARTERS ON RESIDENTIAL PROPERTY DURING THE
PERIOD OF REPAIR OR RECONSTRUCTION OF
DAMAGE TO PROPERTY CAUSED BY HURRICANE
HARVEY; PROVIDING FOR SEVERABILITY; AND
PROVIDING A PENALTY.
WHEREAS, the impact of Hurricane. Harvey has resulted in the damage and
destruction of numerous residential properties within the City of Beaumont; and,
WHEREAS, the use and occupancy of recreational vehicles, manufactured- and
industrialized housing will be viable for use as temporary living quarters while these
properties are being repaired; and,
WHEREAS, the City Council has determined that it is in the best interest of the
City of Beaumont in the protection of the public health, safety and welfare of its
residents that recreational vehicles, manufactured and industrialized housing be allowed
for occupancy on residential property as temporary housing during the period of repair
or reconstruction of these hurricane -damaged properties;
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1.
THAT it is hereby permitted for a period of one (1) year with an option to extend
up to six (6) months, with City Council approval, from the effective date of this ordinance
the parking, use, and occupancy of recreational vehicles, manufactured and
industrialized housing on residential property as temporary living quarters by property
owners while the damage to these properties caused by Hurricane Harvey is being
repaired.
Section 2.
It shall be unlawful for any person to park any such recreational vehicles,
manufactured and industrialized housing used for purposes of occupancy as temporary
living quarters on any street, highway, alley, sidewalk, or other public place in the City of
Beaumont.
Section 3.
That if any section, subsection, sentence, clause or phrase of this ordinance, or
the application of same to a particular set of persons or circumstances, should for any
reason be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
i
That any person who violates any provision of this ordinance shall, upon
conviction, be punished, as provided in Section 1.01.009 of the Code of Ordinances of
Beaumont, Texas.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
September, 2017.
i
ayor Becky Ames -
ORDINANCE NO.
WHEREAS, on September 19, 2017 the City Council of the City of Beaumont,
Texas adopted Ordinance No. 17-059 allowing a period of one (1) year with an option to
extend up to six (6) months, with Council approval, for the parking, use and occupancy
of recreational vehicles, manufactured and industrialized housing as temporary living
quarters on residential property during the period of repair or reconstruction of damage
to property caused by Hurricane Harvey; and,
WHEREAS, although many properties have been repaired in the past year, many
are still under construction or awaiting repairs; and,
WHEREAS, the Administration is recommending a six (6) month extension of the
deadline; and,
WHEREAS, as the new deadline approaches, residents, upon application to the
Planning & Community Development Department, would be allowed the opportunity to
request a ninety (90) day extension; and,
WHEREAS, a ninety (90) day extension could then be granted by the City
Council if the home is still under construction, the resident is in litigation with their
insurance company, or if they have applied for and are awaiting Community
Development Block Grant (CDBG) disaster recovery assistance; and,
WHEREAS, the City Council is of the opinion that it is in the best interest of the
citizens of the City of Beaumont to amend Ordinance No. 17-059 to allow a six (6)
month deadline extension, with Council approval, for the parking, use, and occupancy of
recreational vehicles, manufactured and industrialized housing as temporary living
quarters on residential property during the period of repair or reconstruction of damage
to property caused by Hurricane Harvey;
NOW THEREFORE, BE IT ORDAINEDBY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this ordinance are
hereby, in all things, approved and adopted; and,
THAT Ordinance 17-059 is hereby amended to allow a six (6) month deadline
extension, with Council approval, for the parking, use, and occupancy of recreational
vehicles, manufactured and industrialized housing as temporary living quarters on
residential property during the period of repair or reconstruction of damage to property
caused by Hurricane Harvey; and,
BE IT FURTHER ORDAINED THAT as the new deadline approaches, residents,
upon application to the Planning & Community Development Department, would be
allowed the opportunity to request a ninety (90) day extension; and,
BE IT ALSO ORDAINED THAT a ninety (90) day extension could then be
granted by the City Council if the home is still under construction, the resident is in
litigation with their insurance company, or if they have applied for and are awaiting
Community Development Block Grant (CDBG) disaster recovery assistance.
The meeting at which this ordinance was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 18th day of
September, 2018.
- Mayor Becky Ames -
PUBLIC HEARING
* Receive comments on the 2017 Consolidated
Annual Performance and Evaluation Report
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City anager
t
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: September 18, 2018
REQUESTED ACTION: Council conduct a Public Hearing to receive comments on the
2017 Consolidated Annual Performance and Evaluation Report
(CAPER).
BACKGROUND
As mandated by the U.S. Department of Housing and Urban Development (HUD), City Council
is required to conduct a public hearing related to the submittal of the City's Consolidated Annual
Performance and Evaluation Report (CAPER). Planning & Community Development staff
published a request to receive public comments on the 2017 CAPER in the Beaumont Examiner
newspaper on August 16, 2018. Attached is the financial summary for the completed grant year
and several Integrated Disbursement and Information System (IDIS) reports that will be
submitted to HUD along with the CAPER.
FUNDING SOURCE
U. S. Department of Housing and Urban Development (HUD) Community Development Block
Grant and HOME Investment Partnership Grant funds.
RECOMMENDATION
Council conduct the Public Hearing.
PQ�MEI I,lDATE ;08-21,18.
owe s � °�ALPS 'Department{bft, sing and UrbanjDevelopment TIDE 9;50
, t t
Integrated DlsbursementcantlgInformation System�r ,� f:P.AGE 1
1 4,PR26 CDBGyFinanciaPSumma�,�Report
,
—
AN DEVE
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR
02 ENTITLEMENT GRANT
03 SURPLUS URBAN RENEWAL
04 SECTION 108 GUARANTEED LOAN FUNDS
05 CURRENT YEAR PROGRAM INCOME
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE)
06 FUNDS RETURNED TO THE LINE -OF -CREDIT
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
08 TOTAL AVAILABLE (SUM, LINES 01-07)
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION
10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT
11 AMOUNT, SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)
12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
993,134.90
1,264,178.00
0.00
0.00
49,437.06
0.00
0.00
0.00
0.00
2,306,749.96
167,716.72
0.00
167,716.72
273,452.30
892,966.00
0.00
1,334,135.02
972,614.94
—QPP�Merrro,��o �� 4s Offlce(of'Commi
o� z U S:=Deparfrimentto
� �� ,�� z - „Integrated'Distiu
PR26 - CDB
.F
nning and,,Development DATE:
g and Urban Development TIME:
L
acid Itiformation System PAGE:
ial Sdmmary,Report;•
fear 2017 I
)NT J- X
z
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION .
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION
25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30)
32 ENTITLEMENT GRANT
33 PRIOR YEAR PROGRAM INCOME
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35)
08-21-1
9:50
2
0.00
0.00
167,716.72
0.00
167,716.72
100.00%
PY: PY: PY:
0.00
0.00
0.00%
50,209.64
7,998.25
2,565.87
0.00
55,642.02
1,264,178.00
34,043.04
0.00
1,298,221.04
4.29%
, - ��, , ; Office of,Community Planning:and Development
i--^_� DATE:
08-21-18
P,.�MENT0�y
4Q °o �I U 5:`Department of,Housing and Urban Develdpment
�j -TIME:
9:50
cd ���� �� IntegratedtDisbursement and Informatlori,System
PAGE:.
3
yr z'r
PR26 -CDBG Financial Summary Repori
GpB 4oe h�Programa r 2017
,D. i BEAUMONT.,"TX
�' `
I
PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
273,452.30
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
0.00
39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
12,835.97
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
0.00
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40)
260,616.33
42 ENTITLEMENT GRANT
1,264,178.00
43 CURRENT YEAR PROGRAM INCOME
49,437.06
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
0.00
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
1,313,615.06
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
19.84%
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17
Report returned no data.
LINE iS DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE IS
Report returned no data.
y
pF
OFlce'oCommuni
�08-21-ty 18I
���EN1
Hp "
ActiVity Name
Mabix
Code
National
Objective
'.:, j
U'S 'Department of Hou`slhg`,and Urban Developmenfi
�TIM_ E, 9:SOi
Q�Q 0
�----1
-:-,-.,;Integrated,Dlsfiursement aiid Informatlon3System •
I PAGE:' 4�
LMC
$7,103.24
2017
3
7 °
PR26 CDBG FinancielrSummary Report
Family Services of SETX
03T
LMC
2017
�
DE, E�
2189
6181308
Family Services of SETX
03T
I i
_ BEAUMOM ., TX..
`.
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19
Plan Year
IDIS Project
IDIS Activity
Voucher
Number
ActiVity Name
Mabix
Code
National
Objective
Drawn Amount
2017
3
2178
6120334
Henry's Place/Some Other
03T
LMC
$7,103.24
2017
3
2189
6181260
Family Services of SETX
03T
LMC
$2,347.72
2017
3
2189
6181308
Family Services of SETX
03T
LMC
$2,340.43
03T
Matrix Code
$11,791.39
2017
2
2188
6181260
The HOW Center
03Z
LMA
$4,735.49
03Z
Matrix Code
$4,735.49
2016
3
2170
6090134
Clearance & Demolition (Residential)
04
LMA
$14,800.00
2016
3
2170
6093692
Clearance & Demolition (Residential)
04
LMA
$468.00
2016
3
2170
6120334
Clearance & Demolition (Residential)
04
LMA
$494.00
04
Matrix Code
$15,762.00
2017
3
2177
6120334
Nutrition & Services for Seniors
05A
LMC
$7,695.17
05A
Matrix Code
$7,695.17
2016
5
2162
6090134
Inspire, Encourage, Achieve (IEA)
05D
LMC
$877.87
2017
3
2181
6128504
Inspire, Encourage, Achieve (IEA)
051)
LMC
$1,606.45
2017
3
2181
6147052
Inspire, Encourage, Achieve (IEA)
051)
LMC
$1,305.00
2017
3
2181
6150804
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,687.98
2017
3
2181
6158207
Inspire, Encourage, Achieve (IEA)
051)
LMC
$728.00
0513
Matrix Code
$6,205.30
2017
3
2192
6181308
Julie Roger's Gift of Life
05M
LMC
$1,000.00
05M
Matrix Code
$1,000.00
���Man�ro�� I Office of Community Planning and Development," DATE: 08=21-18
U S' Department of Housingrand Urban`Development L TIME: 9:50
�J K Integreted!Disbursement'and Information System �_� PAGE: 5I
..I� PR26 : CDBGEinancial>Summaty, Report',
I
ProgrambYear.2017,'
e. L
AN:opvE 'I I ...--BEAUMONT,"'TX i
0
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 (CONTINUED)
Plan Year
IDIS Project
IDIS Activity
Voucher
Number
Activity Name
Matrix
Code
National
Objective
Drawn Amount
2016
5
2159
6090134
Child Abuse & Forensic Services
05N
LMC
$1,331.00
2016
5
2159
6090145
Child Abuse & Forensic Services
05N
LMC
$357.00
2017
3
2175
6120334
Child Abuse & Forensic Services
05N
LMC
$5,919.36
2017
3
2191
6181260
Girl's Haven
05N
LMC
$1,850.00
05N
Matrix Code
$9,457.36
2017
3
2190
6158207
Catholic Charities of SETX
05U
LMC
$5,327.43
05U
Matrix Code
$5,327.43
2017
3
2185
6150804
SETX Food Bank
05W
LMA
$5,327.43
05W
Matrix Code
$5,327.43
2017
3
2183
6150804
SETX Family Resource Center
05Z
LMC
$3,405.56
05Z
Matrix Code
$3,405.56
2017
2
2182
6147052
Habitat for Humanity
12
LMH
$4,735.49
12
Matrix Code
$4,735.49
2014
1
2136
6147052
Minor Repair Project (2014)
14A
LMH
$562.50
2014
1
2130
'6150804
Minor Repair Project (2014)
14A
LMH
$2,097.50
2015
1
2136
6147052
MINOR REHABILITATION PROGRAM (2015)
14A
LMH
$17,000.00
2015
1
2136
6150804
MINOR REHABILITATION PROGRAM (2015)
14A
LMH
$3,937.72
2015
1
2136
6158207
MINOR REHABILITATION PROGRAM (2015)
14A
LMH
$21,267.00
2015
1
2136
6181260
MINOR REHABILITATION PROGRAM (2015)
14A
LMH
$14,242.00
2016
2
2194
6181248
Minor Repair Program (2016
14A
LMH
$21,700.00
2016
2
2194
6181260
Minor Repair Program (2016
14A
LMH
$3,058.00
2016
2
2194
6181308
Minor Repair Program (2016
14A
LMH
$7,500.40
14A
Matrix Code
$91,365.12
e,.�MeNroa -
�BAN'O EV
_,..Office of Cbmmunity Planning and;Development
U S;.Departrrient of Housing and Urban Development
,�Integrated.Disbursementand Information; System -
PR26 - CDBG.FinanclalZummary Report
Prbgram�Year,2017
BEAUMONTTX
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 (CONTINUED)
DATE,,. Z13-21-181
-TIME: 9:50
PAGE 6
Plan Year
IDIS Project
IDIS Activity
Voucher
Activity Name
Matrix
National
Number
Code
Objective
Drawn Amount
2017
5
2174
6090129
SB - Project Delivery Costs
18B
LMJ
$59.71
2017
5
2174
6090140
SB - Project Delivery Costs
18B
LMJ
$73,82
2017
5
2174
6093691
SB - Project Delivery Costs
18B
LMJ
$131.95
2017
5
2174
6102725
SB - Project Delivery Costs
18B
LMJ
$43.99
2017
5
2174
6117705
SB - Project Delivery Costs
18B
LMJ
$25.65
2017
5
2174
6120330
SB - Project Delivery Costs
18B
LMJ
$41.17
2017
5
2174
6128502
SB - Project Delivery Costs
18B
LMJ
$81.09
2017
5
2174
6147046
SB - Project Delivery Costs
18B
LMJ
$104.59
2017
5
2174
6150782
SB - Project Delivery Costs
18B
LMJ
$143.61
2017
5
2174
6158199
SB - Project Delivery Costs
18B
LMJ
$11.60
2017
5
2174
6181248
SB - Project Delivery Costs
18B
LMJ
$176.34
2017
5
2174
6181298
SB - Project Delivery Costs
18B
LMJ
$15.46
18B
Matrix Code
$908.98
Total
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27
r
$167,716.72
Plan Year '
IDIS Project
IDIS Activity
Voucher
Activity Name
Matrix
National
Number
Code
Obiective
Drawn Amount
2017
3
2178
6120334
Henry's Place/Some Other
03T
LMC
$7,103.24
2017
3
2189
6181260
Family Services of SETX
03T
LMC
$2,347.72
2017
3
2189
6181308
Family Services of SETX
03T
LMC
$2,340.43
03T
Matrix Code
$11,791.39
2017
3
2177
6120334
Nutrition & Services for Seniors
05A
LMC
$7,695.17
05A
Matrix Code
$7,695.17
eNr.oF
Office of 'Community. Planning: and Development
DATE'
08-21-18�
-S:16epartment of Ilousing:and Urban Developmemt .;
TIME:
9:50
GO;
:
Integrated Disbursemen£ and-3nfoemadon:System
PAGE:
7
L--� I
..
��
92o �� ����_
. - ��
-
PR26 iCDBG Financial Summary Report
GpegN
L�
Program `Year 2017 ,
oev�`°eg '
I
I
BEAUMONT,.,,,
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 (CONTINUED)
Plan Year
IDIS Project IDIS Activity
Voucher.
Activity Name
Matrix
National
Number
Code
Obiective
Drawn Amount
2016
5
2162
6090134
Inspire, Encourage, Achieve (IEA)
05D
LMC
$877.87
2017
3
2181
6128504
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,606.45
2017
3
2181
6147052
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,305.00
2017
3
2181
6150804
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,687.98
2017
3
2181
6158207
Inspire, Encourage, Achieve (IEA)
05D
LMC
$728.00
05D
Matrix Code
$6,205.30
2017
3
2192
6181308
Julie Roger's Gift of Life
05M
LMC
$1,000.00
05M
Matrix Code
$1,000.00
2016
5
2159
6090134
Child Abuse & Forensic Services
05N
LMC
$1,331.00
2016
5
2159
6090145
Child Abuse & Forensic Services
05N
LMC
$357.00
2017
3
2175
6120334
Child Abuse & Forensic Services
05N
LMC
$5,919.36
2017
3
2191
6181260
Girl's Haven
05N
LMC
$1,850.00
05N
Matrix Code
$9,457.36
2017
3
2190
6158207
Catholic Charities of SETX
05U
LMC
$5,327.43
05U
Matrix Code
$5,327.43
2017
3
2185
6150804
SETX Food Bank
05W
LMA
$5,327.43
05W
Matrix Code
$5,327.43
2017
3
2183
6150804
SETX Family Resource Center
05Z
LMC
$3,405.56
O5Z
Matrix Code
$3,405.56
Total
$50,209.64
Office of,Community;Plannirig and Development i-DATE:, :08-21-18
N
G, J U S ,Departrrient oftiHousing aiid Urban Development I TIME: 9:50
Cd
'� r 1hteg rated;I)lsbbrsement,end-lnfonriatlon.,Y. em: S stPAGE: 8
G1.. LI i
PR26 CDBG Financial SummaryReport ,
program Year. 2017
ENI E BEi4UMONT �: TX - J
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37
Plan Year
IDIS Project
IDIS Activity
Voucher
Activity Name
Matrix National
Number
.ode Obiective
Drawn Amount
2016
1
2152
6090129
General CDBG Program Administrative Costs
21A
$5,598.00
2016
1
2152
6090134
General CDBG Program Administrative Costs
21A
$12,835.97
2017
4
2172
6090140
2017 CDBG Program Administration •
21A
$120.00
2017
4
2172
6093678
2017 CDBG Program Administration
21A
$6,674.30
2017
4
2172
6093680
2017 CDBG Program Administration
21A
$20,053.82
2017
4
2172
6093691
2017 CDBG Program Administration
21A
$370.00
2017
4
2172
6093692
2017 CDBG Program Administration
21A
$30,630.87
2017
4
2172
6102725
2017 CDBG Program Administration
21A
$470.00
2017
4
2172
6102727
2017 CDBG Program Administration
21A
$14,539.50
2017
4
2172
6117705
2017 CDBG Program Administration
21A
$475.25
2017
4
2172
6117706
2017 CDBG Program Administration
21A
$21,075.70
2017
4
2172
6120330
2017 CDBG Program Administration
21A
$645.00
2017
4
2172
6120334
2017 CDBG Program Administration
21A
$20,345.48
2017
4
2172
6128502
2017 CDBG Program Administration
21A
$941.70
2017
4
2172
6128504
2017 CDBG Program Administration
21A
$21,227,14
2017
4
2172
6147046
2017 CDBG Program Administration
21A
$14,246.70
2017
4
2172
6147052
2017 CDBG Program Administration
21A
$9,071.00
¢�MeN.roa Office of Community Planning and -Development
.DWartment o .Housing and Urtian Development
z, Integrated`Dlsbursement and Informatiori System -
vPR26 ;CDBG°Financial Summary Report`
Program Year"2017
�e�N DavEV°. L L BEAUMONT,7X .
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 (CONTINUED)
DATE: 08-21-18
TIME:. 9:50
L PAGE: r 9
Plan Year
IDIS Project
IDIS Activity
Voucher
Activity Name
Matrix National
Number
Code Obiective
Drawn Amount
2017
4
2172
6150782
2017 CDBG Program Administration
21A
$1,210.71
2017
4
2172
6150804
2017 CDBG Program Administration
21A
$29,128.13
2017
4
2172
6158199
2017 CDBG Program Administration
21A
$980.71
2017
4
2172
6158207
2017 CDBG Program Administration
21A
$203644.78
2017
4
2172
6181248
2017 CDBG Program Administration
21A
$470.71
2017
4
2172
6181260
2017 CDBG Program Administration
21A
$21,330.62
2017
4
2172
6181298
2017 CDBG Program Administration
21A
$915.71
2017
4
2172
6181308
2017 CDBG Program Administration
21A
$1.9,450.50
21A Matrix Code $273,452.30
Total $273,452.30
CDBG Financial Summary (B -17 -MC -480003)
Justifications of Adjustments
Program Year Covered: 07=01-2017 to 06-30-2018
Part I: Summary of CDBG Resources
Line 05:
Detail of Current Year Program Income:
Clearance and Demolition $44,543.25
Historic Preservation 3,601.24
Revolving loan funds loan payments received
(principal - $1,179.71 and interest - $112.86) 1,292.57
Total Current Year Program Income $49,437.06
THERE WERE NO ADJUSTMENTS NEEDED FOR PROGRAM YEAR 2017
Financial Summary Attachment: Program Year 2017
A. Program Income Received
1. a. Program income returned to each revolving fund: $1,292.57
Small Business $1,292.57
b. Program income received from any other source: $48,144.49
Clearance and Demolition $44,543.25
Historic Preservation $ 3,601.24
2. Amount repaid on each float -funded activity (see page 2-17 of handbook 6510.2, rev.2):
n/a
3. All other loan repayments broken down by the categories of housing rehabilitation, economic
development, or other.
n/a
4. Amount of income received from the sale of property by parcel.
n/a
5. Program income and investments of cash balances in excess of one -twelfth of the most recent
grant amount must be remitted to HUD to be placed in the grantee's line -of -credit (570.504(2)(iii)
within 60 days after PY end. Calculation of excess amounts should be included here.
$1,264,178 = $105,348.17 Total Program Income: $49;437.06
12
6. If a grantee operates RLF(s), a calculation of the interest earned during the reporting period. This
amount (if. over $100), must be remitted to HUD for transmittal to the Treasury at least annually,
within 60 days of the end of the PY. Calculation of interest earned should be included here.
A wire transfer was submitted to HUD on 07/30/2018 in the amount of $4,885.70.
B. Prior Period Adjustments
N/A
C. Loans and Other Receivables
1. Each float -funded activity outstanding as of the end of the reporting period, the principal balance
as of that date, and the date(s) by which the funds are expected to be received.
n/a
2. a. The total number of other loans outstanding and the principal balance owed as of the end
of the reporting period for each of the following categories as applicable: housing
rehabilitation; economic development; and other (Do not include the loans listed below in
2b)
Historic Preservation:
_ loans outstanding - 3
principal balance - $59,963.98
Small Business:
loans outstanding - 8
principal balance - $126,141.12
b. List separately the total number of outstanding loans that are deferred or forgivable, the
principal balance owed as of the end of the reporting period, and the terms of the deferral
or forgiveness.
n/a
3. The total number and amount of loans made with CDBG funds that have gone into default and for
which the balance was forgiven or written off during the reporting period.
Defaults and written off due to bankruptcy: 0
4. A list of the parcels of property owned by the grantee or its subrecipients that have been acquired
or improved using CDBG funds and that are available for sale as of the end of the reporting
period. (Do not include those parcels that are expected to remain in the public domain.)
n/a
5. For each lump sum drawdown agreement, list:
a. the name of the financial institution
b. date funds were deposited
C. date the use of funds commenced
d. percentage of funds disbursed within 180 days of deposit in the financial institution
n/a
D. LOCCS Reconciliation
Unexpended Balance of CDBG funds
$ 972,614.94
LOC Balance
595,856.88
Cash on Hand:
Grantee Program Account
0.00
Subrecipients Program Accounts
0.00
Revolving Fund Cash Balances
454,613.22
Section 108 Cash Balances
0.00
Cash on Hand Total
$1_.050.470.10
Grantee CDBG Program Liabilities (include
any reimbursements due from program funds)
($ 77,855.16)
Subrecipient CDBG Program Liabilities (include
any reimbursements due from program funds)
0.00
Liabilities Total
($77,655, 6
Balance (provide an explanation if an unreconciled
difference exists)
$ 0.00
Explanation (if applicable)
E. Unprogrammed Funds Calculation
Amount of funds available during the reporting period $2,306,749.96
Income expected but not yet realized" 0.00
Subtotal -$ 2,306,749.96
Less total budgeted amount ($2,306,749.96)
Unprogrammed Balance $ 0.00
'This amount should reflect any income considered as a resource in the action plan (and any amendments)
for the period covered by this report as well as that identified in prior action plans/final statements (including
any amendments), that was expected to be received by the end of the reporting period but had not yet been
received, e.g. program income or Section 108 proceeds not yet received from an approved 108 loan.
B-17 CAPER
Public Service Activities
July 1, 2017 - June 30, 2018
2016 Grant Year
Child Abuse & Forensic Services
IEA- Inspire, Encourage, Achiew
2017 Grant Year
Catholic Charities of SETX
Child Abuse & Forensic Services
Family Services of SETX
Girls Haven
Henry's Place/Some Other Place
IEA - Inspire, Encourage, Achiev(
Julie Roger's "Gift of Life"
Nutrition Services for Seniors
SETX Family Resource Center
SETX Food Bank
Total
Activity Budget
Number @ 711117
Expended
7117-6118
Unliquidated
Obligation @ 6/30/18
2159
1,688.00
1,688.00
0.00
2162
877.87
877.87
0.00
2190
5,327.43
5,327.43
0.00
2175
5,919.36
5,919.36
0.00
2189
4,735.49
4,688.15
47.34
2191
4,735.49
1,850.00
2,885.49
2178
7,103.24
7,103.24
0.00
2181
5,327.43
5,327.43
0.00
2192
5,919.36
1,000.00
4,919.36
2177
7,695.17
7,695.17
0.00
2183
3,551.62
3,405.56
146.06
2185
5,327.43
5,327.43.
0.00
58,207.89
50,209.64
7,998.25
B-17 CAPER
Planning and Administration Activities
July 1, 2017 - June 30, 2018
2016 Grant Year
Sec 108 Loan Repayment
Administration
2017 Grant Year
Sec 108 Loan Repayment
Administration
Activity
Budget
Number
@ 711117
2154
0.00
2152
18,433.97
2176 892,966.00
2172 255,018.33
Expended Unliquidated
7117-6/18 Obligation @ 6/30/18
0.00 0.00
18,433.97 0.00
892,966.00 0.00
255,018.33 0.00
Total 1,166,418.30 11166,418.30 0.00
07/02/18 12:03:1.3
CHARGE CUSTOMER CUSTOMER
CODE ID NAME
T3P0o1 15.6,124 PTC=S, CHARLES E & V NESSA.
990,026,621. GULF SIERRA. X9THRPRTSn INC
990,026,621 GULF SIERRA ENTERPRISES INC
* **.END OF REPORT * * *
ORIG LOAN
AMOUNT
25,651.88
20,000.00
20,000.00
TOTAL
FINAL TOTALS
TOTAL
PAGE 1
LOAN PRIM CLOSING CLOSING CLOSING
BALANCE YEAR MONTH DAY
23,297-34 1B 1 26
18,333.32 97 6 30
18,333.32 97 7 1
59,963.98
59,963.98
07/02/18 12.03:13
RGE
CUSTOMER
STTOMER
CCH
ORIG LOAN
LOAN PRIN
EDA01
160,192
BOUDR1=1 S TRCK & TRLR REPAIR
AMOUNT
161,420
GROWING TREE CHILD DEVLP CNTR
SB001
155,932
STERLING, KYLE
4,010.17
157, 844
NT OLYMPUS B%SHIONS
7
159,095
CHI-T0M DANGS, LLC
16'
160,04.9
BARBER'S INC TRADE SCHOOL
TOTAL
160,366
ELITE CUSTOM RODS
990,032,190
EPICUREAN EMPIRE INC
***
E N D O P R
E P O R T
zz>
PAGE 1
ORIG LOAN
LOAN PRIN
HOSING
CLOSING
CLOSING
AMOUNT
BALANCE
YEAR
MONTH
DAX
55,000.00
4,010.17
i3
10
7
25,000.00
16,150.72
16'
9
15
TOTAL
20,160.89
22,500.00
18,807.43
4
$
20
20,000.00
15,093.13
8
11
21
22,500.00
18,689.43
11
12
2
22,500.00
5,580.63
13
7
12
22,250.00
19,368.85
14
3
25
50,000.00
30,440.76
97
9
10
TOTAL
105,900.23
FINAL TOTALS
TOTAL
126,141.12
zz>
TAnaneW
Grant #; B -IWC -48-0003 07/01/17-06!30/18
PAYMENTS TO CITY FROM 30 PARTY
PAYMENTS TO HUD
AcMy Tue
3b Party Borrower, 9 Section 108 Paym its, Reda from Borrower:
ap*a* Loan Amount pancipatand Interest
This Year Cumulallve
Section 108 Status
Balance roa.-*�
Owed I'll '&*
Sources of Payments to HUD
Ouletanding
Section 108
Loan Balance
-HUD
CDBG-Pdnd al and Interest Pa ments from
Borrower P & I Other Source
P & I (specify)
This Year Cumulative This Year
Cumulative This Year
Cumulauve
Crozet Street
WA 3 000 000 $48M
$4.638.2116
$ 0 On-time
$
$
$
$
Repayment
Jetierson.Thealer
WA $ 8,000,000 WA
WA
OnAme
$ 892,968 $13,290,047 $285,783
$4,608,256 $ 0
$ 473,902
Interest
$1,370,000
LL Melton YMCA
Interest
earnings
Hotel Beaumad
earnings
Theodore R. Johns
2016-2017
2017-2018
Gram Yr's
2018
2016-2017
GraatYr
Gre.r Yr
Grant Yrs
2017
2017-2018
Grant Yr Greet Yrs
Cum Ola Wo
Jury -Sept
od-Jun.
Total
Cumula"
C-1011va
July - Sept
Grl-Jim.
Tate) Cumulativa
3117Q000
0
0
0
0
3,176,000
0
0
a 0
1,866,373
0
0
0
0
1,856,373
0
0.
0 0
3,000,000
3,000,000
0
0
0
0
0
0
0
0
0 0
2,000,000
0
0
0
0
2,000,000
a
0
0 0
983,139
0
0
0
0
963,139
a
0
0 0
10,993612
0
0
0
0
10,993,612
4
0
0 0
Debt .—km F 473,902
0
0
0
473,902
Debt service F 473,902
0
0
0 473,902
fmm WaW eynbp�—paW.dm..
Gem W—I.,En yidp,W—Fd170
Debte—keF 11,672,061
825,OW
0
82$000
12,397,084
Debl—I..F 12,397081
89$968
0
882,886 13,290,047
GmiCp6G entdWmeM fmWa
fmo<000.n0bmyd hvW�
'
Debt amvlmp 4,018,621
286,475
37,377
323,862
4,342,473
Debt —*aF 4,342,473
244,411
21,372
265,7111 4,608,266
9e,.4oG¢Hbtrevt repeymmLL� b Fd eN
fnm cmGattahey mWymanb b
Fd Set
ialel Oehl Sn 18064,604
1,111,475
37,37'7
1,148,862 17,219,456
Total Debt Sn 17,213`668
1,137,377
21,372
1,158,749 18472,206
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