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PACKET APR 10 2018
BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 10, 2018 1:30 PM CONSENT AGENDA Approval of minutes — March 27, 2018 * Confirmation of board and commission member appointments A) Approve the purchase of EMS billing software from ESO Solutions of Austin for use in the Emergency Medical Services and Central Collections Divisions B) Authorize the City Manager to execute Change Order No. 2 to the contract with Brystar Contracting, Inc. for work done on Harrison Avenue and 14th Street C) Approve a contract with The Examiner for the publication of various City legal notices D) Authorize the City Manager to apply for and accept funding through Entergy's Open Grants Program E) Authorize the City Manager to enter into a Memorandum of Understanding related to the transportation planning process often required when receiving state and federal transportation funds F) Authorize the City Manager to accept seized vehicles awarded to the City of Beaumont G) Approve a resolution accepting maintenance of sewer line improvements that serve two lots on Braeburn Lane ID Y." TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution approving the purchase of EMS billing software from ESO Solutions of Austin, for use in the Emergency Medical Services and Central Collections Divisions. BACKGROUND The City is currently using Zoll Rescue Net software for EMS billings. The annual maintenance cost for this software is approximately $33,000. Rescue Net is no longer supporting all parts of the software which has created inefficiencies in the billing process. ESO Solutions from will provide the new software for the approximate annual cost of $81,580. The medical billing and patient care reporting software will be used by EMS personnel to enter information on each patient call. Patient information can be sent electronically to the receiving hospital prior to patient arrival. The billing information will be provided electronically to Central Collections. This will help prevent rejections and bills going to collections which will result in greater collections and efficiencies. Responses were solicited from six vendors and three responses were received. City staff evaluated all responses and a copy of the criteria evaluation scores are attached. Physio -Control of Redmond, Washington provided an estimated annual cost of $198,074 and Beyond Lucid Technologies of Concord, California provided an estimated annual cost of $93,571. FUNDING SOURCE Capital Reserve Fund. RECOMMENDATION Approval of the resolution. Criteria Evaluation Score RFP Number: PF1218-07 RFP Opening Date: February 22, 2018 RFP Name: Implementation of an Emergency Medical Billing and Patient Care Reporting System Criteria Max Points ESO Solutions Austin, TX. Physio -Control Redmond, WA. Beyond Lucid Technologies Concord, CA. Vendor Qualifications 30 29.29 25.72 20.00 System Capabilities 30 26.86 21.86 15.00 System Support 20 19.43 14.43 11.15 Price 20 19.15 9.29 12.86 Total 100 1 94.73 71.30 59.01 RESOLUTION NO. WHEREAS, bids were solicited for the purchase of EMS billing software for use by the Emergency Medical Services and Central Collections Divisions; and, WHEREAS, ESO Solutions, of Austin, Texas, submitted a bid in the estimated annual amount of $81,580.00; WHEREAS, City Council is of the opinion that the bid submitted by ESO Solutions, of Austin, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by ESO Solutions, of Austin, Texas, for the purchase of EMS billing software in the estimated annual amount of $81,580.00 for use by the Emergency Medical Services and Central Collections Departments be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with ESO Solutions, of Austin, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code-, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, Public Works Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 2 to the contract with Brystar Contracting, Inc. for work done on Harrison Avenue and 14th Street. BACKGROUND On May 9, 2017, by Resolution No. 17-091, City Council awarded Brystar Contracting, Inc., a contract for the 2017 Paving Improvements (Harrison Avenue — IH -10 to Eleventh Street) and (Bristol Drive / Rosine Street Intersection) Project in the amount of $852,169.00. Previous Change Order No. 1, in the amount of ($1,750.00) was approved executed by the City Manager on August 4, 2017 making the new contract amount $850,419.00. Proposed Change Order No. 2, in the amount of $42,671.68 is needed to adjust bid quantities to reflect actual quantities installed during the course of construction, also to provide for the Harrison Avenue / 14th Street intersection to be constructed with reinforced concrete in lieu of asphalt paving as originally designed, and the addition of seventy-eight (78) calendar days to the contract is requested to accommodate the proposed work and account for Tropical Storm Harvey related delays. If approved, Change Order No. 2 will represent an increase of 5.01% to the original contract making the new contract amount of $893,090.68. FUNDING SOURCE Capital Program — Street Rehabilitation Program. RECOMMENDATION Approval of resolution. CITY OF BEAUMONT DATE: March 22, 2019 PROJECT: 2017 PAVING IMPROVEMENTS - HARRISON AVE & BRISTOUROSINE INTERSECTION OWNER: CITY OFBEAUMONT CONTRACTOR-BRYSTAR CONTRACTING, INC. CHANCE ORDER -t(0.2 TSE FOLLOWO CHARGES IIP THS PLAW ARDI( it' SPSCHt'ICATIONS ARE'REMMY 3fAD& Adjust the estimated bid quantities to reflect a mdesigu of dx cone= pavement hmhs, asphaR limits, aab repair, and sidewalk repmr. Additional oontract tune dee b plan recisions and inclement wrr9>er days exeetdmg all and ooatract amount ItemNo. Code De-ription Unit O nl New Quantft Unit Price Total 100 1 2007 JPPLEP ROW (GREATER THAN 241 DIA) EA 1 0 $2.MA0 -S2.000AO 104 2001 IMOV CONC (PAV) WITH OR W/O ASPHALT OVERLAY SY 4200 4114 $14.00 41 ,204.00 104 2017 IRB40VM CONC (DRIVEWA SY 220 226 $12.00 $7240 104 2032 1 REMOVING CONC (WHEELCHAIR RAMP)EA 9 2 5150.00 S1A50.00 110 2001 1 EXCAVATION OADWA Cy 600 10173 525.00 S1043730 247 2998 InZXBASE ORD COMP) TYPE 12" SY 1350 151032 529.00 S4,64928 254 2021 MILL ASPHALT CONC PAVEMENT i• - 3 SY 4075 3548 5630 -$3,320.10 260 2073 LM TREATMENT SUBGRADE e") SY 2750 2425 57.00 52.275.00 340 2001 2" TY D ASPHALT CONC SURFACE COURSE SY 4075 3613 $12.00 SS .00 340 2002 1- TY F ASPHALT CONC BASE COURSE TONS 250 202 5105.00 SS.040.W 360 2025 CONC PAV JOINT REINF (8 SY 2400 2I29 $55.00 -S14,905.00 360 2999 CONC PAV JOINT REINF 03'1 HES SY 1175 1647 $76.00 $3511MM 464 2003 RC PIPE (CL ED 187 COI LF 123 116 $190.00 -$133040 464 1 2005 RC PIPE (CL IM (7A') COI LF 121 90 5200.00 56200.00 465 1 4003 IMANH (COWL) (6k41 EA 1 2 $12300.00 $12,500.00 479 1 20M 14DRMM40 STORM AND SANITARY MANHOLES EA 3 8 51,000.00 55,000.00 496 2002 JREMOV STR%11.E1) EA 8 12 550040 S2.0W-W 496 2007 IREMOV STR (PIPE) (ALL S LF 233 207 510.00 4260.00 502 2001 IRARRICADES. SKINS. AND TRAFFICHANDLR40 MO 6 83 SZ700A0 56,750.00 $29 2002 CONC CURB (TY 2) LP 2050 2143 54.00 5372.00 529 2004 OONC CURB & GUTTER If 0 177 135.00 $6.195.00 $29 2007 CONC CURB (DOWEL) IF 40 226 I14.50 52,697.00 530 2010 RTVEWAYS (CONC) SY 220 266 550.00 5230040 1122 1 2016 NSTRUCTTONEXITS (INSTALL (TY 1) SY 160 0 $14.00 -52.240.00 1122 2016 CONSTRUCTION EXITS (REMOVE) SY 161 0 55.00 5805.00 TOTAL: 542,671.68 79 CALENDAR DAYS WII,L B10 ADwm TO THE.CORTRAOT Tnm ORIGINAL CONTRACT AMOUNT: NET FROM PREVIOUS CHANGE ORDERS: TOTAL AMOUNT OF THIS CHANGE ORDER PERCENT OF THIS CHANGE ORDER: TOTAL PERCENT CHANGE ORDER TO DATE: NEW CONTRACT AMOUNT: AC ED B j AN PHELPS, BR AR ONTRAcTiNd, INC �f''"i T� • e s.� i �. r KYLE HAYES, CITY MANAGER $852.169.00 SI,750.00 542.671.65 5.01% 42W 5893,090.68 PREPARED BY: :fes`-` '•�" BRANDON BELAIRE, ROADWAY DESIGNER REVIEWED BY: wzz!2� / , 1"t. J MAd P LIC WORKS DIRECTOW ATTESTED BY: TINA BROUSSARD, CITY CLERK RESOLUTION NO. WHEREAS, on May 9, 2017, the City Council of the City of Beaumont, Texas, passed Resolution No. 17-091 awarding a contract in the amount of $852,169.00 to Brystar Contracting, Inc., of Beaumont, Texas, for the 2017 Paving Improvements (Harrison Avenue — IH -10 to Eleventh Street) and (Bristol Drive/Rosine Street Intersection) Project; and, WHEREAS, on August 4, 2017, the City Manager executed Change Order No. 1, in the amount of ($1,750.00), to adjust the estimated quantities to reflect the actual quantities used in the field, thereby decreasing the contract amount to $850,419.00; and, WHEREAS, Change Order No. 2, in the amount of $42.671.68, is necessary to adjust the estimated quantities installed during the course of construction; provide for the Harrison Avenue/14th Street intersection to be constructed with reinforced concrete in lieu of asphalt paving as originally designed; and the addition of seventy-eight (78) calendar days to the contract, thereby increasing the contract amount to $893,090.68; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 2 for additional work described above, thereby increasing the contract amount by $42,671.68 for a total contract amount of $893,090.68 for the 2017 Paving Improvements (Harrison Avenue —I1-1-10 to Eleventh Street) and (Bristol Drive/Rosine Street Intersection) Project; and, The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - BEAUMONT TEXAS TO: FROM: PREPARED BY: MEETING DATE: REQUESTED ACTION: BACKGROUND City Council Kyle Hayes, City Manager Todd Simoneaux, Chief Financial Officer —� April 10, 2018 Council consider a resolution approving a contract with The Examiner for the publication of various City legal notices. C The publication of legal notices is utilized by various City departments and divisions, such as the City Clerk, Convention and Visitors Bureau, Finance, Engineering, Water Utilities and Planning and Zoning to meet various notification requirements as dictated by law. City legal notices are currently posted on Thursdays with The Examiner and the current price is one dollar ($1) per column line. The cost per column line has remained the same as the previous contract for these services. A bid was also solicited from The Beaumont Enterprise but no response was received. Bid tab is attached. FUNDING SOURCE General Fund. RECOMMENDATION Approval of the resolution. RESOLUTION NO. WHEREAS, bids were received for a one (1) year contract for publication of legal notices by various City departments; and, WHEREAS, The Examiner submitted a bid in the weekly amount of $1.00 per column line as described in Exhibit "A," attached hereto; and, WHEREAS, City Council is of the opinion that the bid submitted by The Examiner is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bids submitted by The Examiner for a one (1) year contract for the publication of legal notices for use by various City departments in the weekly amount of $1.00 per column line as described in Exhibit "A," attached hereto, be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with The Examiner for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - Bid Name: Annual Contract for Publication of Legal Notices Bid Number: PF0318-15 Bid Opening: March 29, 2018 Contact Person: Patrick Bardwell pbardwel I@ci. beau mont.tx. us 409-880-3175 Description The Examiner Beaumont, Tx Newspaper with circulation under 50,000 Per column line Daily Rate NA Sunday Rate NA Weekly $1.00 Description Answer Current Circulation Total 39,999 or less Classified Advertisement day(s) of publication Thursday EXHIBIT "A" Iq BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to apply for and accept funding through Entergy's Open Grants Program. BACKGROUND The City is applying for a $10,000 grant from Entergy's Open Grants Program to support the activities of the Beaumont Youth Advisory Council. The Open Grants Program Guidelines are attached for your review. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. WE POWER LIFE" Entergy Download Our App: o myAccount Login I Newsroom Careers I FAQ I Sitemap I Contact Us CustomersResIdentlal Customers Business Search... About Us I Investor Relations I Environment 2020 1 Our Community I Operations Information I Energy Education Et Safety I Entergy Companies Home > Our Community > Corporate and Foundation Giving > Open Grants Printable Page .J Our Community Entergy's Open Grants Program Corporate Social Responsibility Corporate and Foundation Giving Guidelines and Application • Open Grants • Micro Grants Before applying for an Open Grant, please read the following guidelines and instructions. • Volunteer Program Entergy's Open Grants Program focuses on improving communities as a whole. We look for • Charitable Foundation giving opportunities in the areas of arts and culture, community improvement/enrichment, the Katrina @10. The Power of environment and healthy families. Educational initiatives are funded mainly through the Hope. Entergy Charitable Foundation. Proposals that primarily benefit low-income populations should Customer Assistance be submitted to the Entergy Charitable Foundation, regardless of the program area. The Power to Care ATTENTION Mississippi grantees: The deadline for open grants requests in Mississippi is Corporate Social Responsibility April 1. You should have received correspondence from us regarding this new deadline. Awards and Recognition This important deadline allows us to be as strategic as possible in our giving efforts for the Economic Development entire year. In.considering requests for grants, priority is placed on programs in specific counties/ parishes. Please check the following links to determine if your project is located in an area where Entergy has operations: Arkansas, Louisiana, Massachusetts, Michigan, Mississippi, New York, and Texas. If you have questions about this, please contact the Entergy contributions coordinator in your area: Entergy Arkansas Susan Dalton 501-377-5901 Entergy Louisiana (excluding New Orleans) Melissa Wild 225-382-4280 Entergy Mississippi Valarie Mabry 601-969-4825 Entergy New Orleans Kim Mitchell 504-670-3643 Entergy Texas Debi Derrick 409-981-3789 Entergy Nuclear (North) Deborah Fay 914-272-3320 Entergy Nuclear (South) Donicia Thompson 601-368-5656 Entergy Corporation Christine Jordan or 504-576-7705 Jennifer Quezergue 504-576-2674 Massachusetts Patrick O'Brien 508-830-8200 Michigan Nick Culp 269-764-2226 New York Andrea Blizard 914-254-7081 IMPORTANT NOTE: The Google Chrome internet browser is not compatible with Entergy's grants system. To save and submit your application successfully, you should use Internet Explorer (versions 7 and above) or Firefox with Silverlight. Open Grant applications are accepted on an ongoing basis. If you are starting a new application, click here to access and submit an online application form. We strongly suggest that when filling out the application you take advantage of the option to create a personal account so that you can save your application and edit it, if necessary, prior to submission. Please make sure to submit your application at least three months prior to the time the requested funds are needed. We receive many applications throughout the year, and we need to allow sufficient time to review each request carefully. Once you have submitted your application online, please allow at least 8 (eight) to 12 (twelve) weeks for review and notification of the result of your request. If by that time you have not been contacted by Entergy, please feel free to contact the appropriate contributions coordinator for your geographic area. (See above List.) If you have already started an application, saved it and created an account, please click here to access your application. Applications should be submitted at least three months prior to the time the funding is needed. • Priority Locations Applications are approved or denied based on application criteria and Entergy's available resources. Arts and Culture The arts are expressions of ourselves - our heritage, feelings and ideas. To cultivate that, we support a diverse range of locally based visual arts, theater, dance and music institutions. Our long-term goal is to increase the access to contemporary art for a wider public, including children and the financially disadvantaged. Community Improvement/Enrichment Entergy supports community-based projects that focus community enrichment and improvement. A few examples include civic affairs, blighted housing improvements, and neighborhood safety. By giving to communities in this way, we actually help them become more self-sufficient. Healthy Families Children need a good start to grow into healthy, well -adjusted adults. With that in mind, we give to programs that have a direct impact on children educationally and emotionally. We're also interested in family programs, like those that better prepare parents to balance the demands of work and home. Eligibility and Preferences Grants from Entergy will only be made to the following types of organizations: • Non-profit organizations that are tax exempt under section 501(c)(3) of the Internal Revenue Code ("Tax Code`), or • Schools, hospitals, governmental units and religious institutions that hold nonprofit status similar to that of 501(c)(3) organizations, which may therefore be eligible. • Volunteer fire departments that are 501(c)(4) NOTE: Due to changes in tax reporting requirements, if your organization does not hold 501(c)(3) tax status, you will have to attach the organization's W-9 form to the application. You can access a blank W-9 form at http://www.irs.gov/pub/irs-pdf/fw9.pdf? portlet=103. Entergy will NOT fund: • Groups without 501(c)(3) or similar non-profit status • Capital project funding (i.e., building campaigns) • Political candidates or groups • Purchase of uniforms or trips for school -related organizations • Amateur sports teams • Activities whose sole purpose is promotion or support of a specific religion, denomination, or religious institution • Grants to individuals or loans of any type • Any organization owned or operated by an employee of Entergy For more information please call 504-576-6980. ©003) Storm Center _ tj View Outages Privacy Policy I Terns & Conditions W 1998-2018 Entergy Corporation, An Rights Reserved. The Entergy name and logo are registered service marks of Entergy Corporation and may riot be used without the express, written consent of Entergy Corporation. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for and receive funding through Entergy Texas, Inc. for the Open Grants Program in the amount of $10,000.00 to support the activities of the Beaumont Youth Advisory Council. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - E BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, Cly i Manager [fl PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council approve a resolution authorizing the City Manager to enter into a Memorandum of Understanding (MOU) related to the transportation planning process. BACKGROUND For many years the City has worked with the South East Texas Regional Planning Commission's Metropolitan Planning Organization (MPO) to carry out the planning process required in conjunction with the receipt of state and federal transportation funds. This process includes the collection and sharing of information, identification of performance targets and projects, the reporting of these targets and projects as well as measuring progress. Federal rules now require a formal agreement outlining this planning process and identifying all participating parties. Enclosed is the proposed Memorandum of Understanding (MOL) between the South East Texas Regional Planning Commission (SETRPC) Metropolitan Planning Organization (MPO), the Texas Department of Transportation (TxDOT); and Beaumont Municipal Transit (BMT), as well as the other public transportation operators in our region, Port Arthur Transit (PAT) and South East Texas Transit (SETT). FUNDING SOURCE Not applicable. RECOMMENDATION Approval of the resolution. SETRFC SOUTH EAST TEXAS REGIONAL PLANNING COMMISSION February 12, 2018 Mr. Chris Boone Community Development Director City of Beaumont 801 Main, Suite 210 Beaumont, TX 77701 Dear Chris, Enclosed for your review and adoption by the City of Beaumont is a Memorandum of Understanding between the South East Texas Regional Planning Commission (SETRPC) Metropolitan Planning Organization (MPO), the Texas Department of Transportation (TxDOT), and Beaumont Municipal Transit (BMT), as well as the other public transportation operators in our region, Port Arthur Transit (PAT) and South East Texas Transit (SETT). The purpose of this memorandum is to make provisions for cooperative mutual responsibilities in carrying out the metropolitan transportation planning process and performance based planning and programming in the southeast Texas metropolitan planning area and to provide a single agreement between the parties in accordance with current federal transportation legislation. If any questions arise concerning this important matter, feel free to contact me at 409 899- 8444 ext 7520 or bdickinson@setrpc.orq. Sincerely, Bob Dickinson, Director Transportation & Environmental Resources BD: pc Enclosure President - Chris Kirkendall, Hardin County 11st VP - Barry Burton, Orange County 12nd VP - Rebecca Ford, Bevil Oaks 3rd VP - Mary Adams, Kountze I Treasurer - Kirk Roccaforte, Bridge City I Secretary - Michael Sinegal, Jefferson County Executive Director - Shaun P. Davis 2210 Eastex Freeway Beaumont, Texas 77703-4929 (409) 899-8444 1 (409) 347-0138 fax setrpc0setmc.orZ I http://www.setrpc.org RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the Mayor be and she is hereby authorized to execute a Memorandum of Understanding (MOU) between the City of Beaumont and South East Texas Regional Planning Commission (SETRPC) Metropolitan Planning Organization (MPO), the Texas Department of Transportation (TxDOT), Port Arthur Transit (PAT), and South East Texas Transit (SETT) for the purpose of cooperatively determining their mutual responsibilities in carrying out the metropolitan transportation planning process. The Memorandum of Understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - MEMORANDUM OF UNDERSTANDING AMONG THE SOUTH EASTTEXAS REGIONAL PLANNING COMMISSION (SETRPC) METROPOLITAN PLANNING ORGANIZATION (MPO), THETEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) AND BEAUMONT MUNICIPAL TRANSIT (BMT) PUBLIC TRANSPORTATION OPERATOR, PORT ARTHUR TRANSIT (PAT) PUBLIC TRANSPORTATION OPERATOR, AND SOUTH EAST TEXAS TRANSIT (SETT) PUBLIC TRANSPORTATION OPERATOR WHEREAS, the Fixing America's Surface Transportation Act (FAST Act) promulgated regulations 23 CFR 450.314, and WHEREAS, the MPO, the State, BMT, PAT, and SETT are required by 23 CFR 450.314 to cooperatively determine their mutual responsibilities in carrying out the metropolitan transportation planning process, and WHEREAS, these responsibilities shall be clearly identified in written agreements among the MPO, the State, BMT, PAT, and SETT serving the Metropolitan Planning Area (MPA), and WHEREAS, to the extent possible, a single agreement between all responsible parties should be developed, and WHEREAS, the federal regulations require the written agreement to include specific provisions for cooperatively developing and sharing information related to the development of financial plans that support the metropolitan transportation plan (MTP), the metropolitan Transportation Improvement Program (TIP), and development of the Annual Listing of Obligated Projects (ALOP), and WHEREAS, the federal regulations require thatthe MPO, TxDOT, BMT, PAT, and SETT shall jointly agree upon and develop specific written procedures for cooperatively developing and sharing information related to transportation performance data, the selection of performance targets, the reporting of performance targets, the reporting of performance to be used in tracking progress toward attainment of critical outcomes for the region of the MPO, and the collection of data for the State asset management plan for the National Highway System (NHS). NOW THEREFORE, the parties agree as follows: 1. Purpose. It is the purpose of this Memorandum of Understanding (MOU) to make provision for cooperative mutual responsibilities in carrying out the Metropolitan Planning Process and Performance Based Planning and Programming in the JOHRTS MPA and to provide a single agreement between the State of Texas acting through the Texas Department of Transportation (TxDOT), the SETRPC MPO, BMT, PAT, and SETT in accordance with current Federal Legislation and as required by 23 CFR 450.314. EXHIBIT "A" 2. Responsibilities of all parties. All parties will: a. Cooperatively determine their mutual responsibilities in carrying out the metropolitan transportation planning process in a performance based planning format and final form. Decide upon and adopt performance targets for this planning process in accordance with Federal and State requirements and guidance. b. Make provisions for cooperatively developing and sharing information related to the development of financial plans that support the Metropolitan Transportation Plan ("MTP") and TIP. c. Ensure TOOT, BMT, PAT, SETT, and the MPO cooperatively develop a listing of projects that comprehensively address the transportation system within the MPO boundaries. Identified projects shall include both roadway and transit initiatives, including but not limited to investments in pedestrian walkways and bicycle transportation facilities for which federal funds were obligated in the preceding fiscal year. d. Ensure that the Unified Planning Work Program (UPWP) will detail and document these responsibilities, deliverables and associated costs. 3. Performance Based Planning & Programming a. Developing transportation performance data TxDOT will provide the MPO with a subset for their MPA of the state performance data used in developing statewide targets. ii. If an MPO chooses to develop their own target for any measure, they will provide TOOT with any supplemental data they utilize in association with the target -setting process. b. Selection of transportation performance targets TOOT will develop draft statewide federal performance targets in coordination with the applicable MPOs. Coordination may include in-person meetings, web meetings, conference calls, and/or email communication. MPOs shall be given an opportunity to provide comments on statewide targets one month prior to final statewide targets adoption. If the MPO chooses to adopt their own target for any measure, it will develop draft MPO performance targets in coordination with TxDOT. Coordination methods will be at the discretion of the MPO, but TxDOT shall be provided an opportunity to provide comments on draft MPO performance targets prior to final approval. c. Reporting of performance targets TxDOT performance targets will be reported to FHWA and FTA, as applicable. The MPO will be notified when TxDOT has reported final statewide targets. MPO performance targets will be reported to TxDOT. 1. For each target, the MPO will provide the following information no later than 180 days after the date TxDOT or the Public Transportation Operator establishes performance targets, or the date specified by federal code: a. Written agreement to plan and program projects so that they contribute toward the accomplishment of TxDOT, BMT, PAT, SETT performance target, or; b. Written notification that the MPO will set a quantifiable target for that performance measure for the MPO's planning area. If a quantifiable target is set for the MPO planning area, the MPO will provide any supplemental data used in determining any such target. c. Documentation of the MPO's target or support of the statewide or relevant BMT, PAT, and SETT target will be provided in the form of a resolution or meeting minutes. iii. TxDOT will include information outlined in 23 CFR 450.216 (f) in any statewide transportation plan amended or adopted after May 27, 2018, and information outlined in 23 CFR 450.218 (q) in any statewide transportation improvement program amended or adopted after May 27, 2018. iv. The MPO will include information outlined in 23 CFR 450.324 (g) (3-4) in any MTP amended or adopted after May 27, 2018, and information outlined in 23 CFR 450.326 (d) in any TIP amended or adopted after May 27, 2018. V. Reporting of targets and performance by TxDOT and the MPO shall conform to 23 CFR 490, 49 CFR 625, and 49 CFR 673 d. Reporting of performance to be used in tracking progress toward attainment of critical outcomes for the region of the MPO i. TOOT will provide the MPO with an update of the subset for their MPA of the state performance data used in developing statewide targets including prior performance data. e. The collection of data for the State asset management plans for the NHS L TOOT will be responsible for collecting bridge and pavement condition data for the State asset management plan for the NHS. 4. Responsibilities of the SETRPC MPO The MPO will: a. Work in consultation with BMT, PAT, SETT, and TOOT in developing the financial plan for the MTP. b. Work in consultation with BMT, PAT, SETT, and TxDOT in developing the financial plan for the TIP. c. Conduct Technical Committee and Transportation Planning Committee meetings as required and necessary. d. In consultation with BMT, PAT, SETT, and TXDOT, update the MTP and TIP in accordance with State and Federal laws. e. Invite BMT, PAT, SETT and TOOT to participate in all public participation processes. f. Conduct comprehensive, cooperative and continuous transportation planning for the JOHRTS MPA. g. Establish necessary transportation performance targets, share information related to the performance data, and document the reporting of performance to be used in tracking progress toward attainment of critical outcomes within the MPO MPA, if the MPO elects to develop quantifiable targets for performance measures for the MPO's planning area. 5. Responsibilities of the Beaumont Municipal Transit, Port Arthur Transit and South East Texas Transit BMT, PAT, AND SETT will: a. Work in consultation with the MPO in developing short-range and long-range plans for transit for inclusion in the MTP. b. Assist in validation of data used as input into the transportation plan. c. Work in consultation with the MPO and TxDOT in developing the financial plan for the MTP. d. Work in consultation with the MPO and TXDOT in developing the financial plan for the TIP. e. Provide the MPO with the annual list of transit obligated projects. f. Serve on the MPO Technical Committee and Transportation Planning Committee as applicable. g. Notify the MPO of changes to projects that would affect the MTP or TIP. h. Invite the MPO to participate in all public participation processes. i. Establish transit asset management performance targets and share with the MPO and other interested parties. 6. Responsibilities of the Texas Department of Transportation TxDOT will: a. Work in consultation with BMT, PAT, SETT, and the MPO in developing the financial plan for the TIP and MTP. b. Assist in the validation of data used as input into the transportation plan. c. Provide the MPO with the annual list of obligated projects. d. Serve on the MPO Technical Committee and Transportation Planning Committee. e. Notify the MPO of changes to projects that would affect the MTP or TI P. f. In consultation with the MPO and BMT, PAT, and SETT, update the MTP and TIP in accordance with State and Federal laws. g. Work in consultation with the MPO and BMT, PAT, and SETT in developing short-range and long-range plans for transit for inclusion in the MTP and TIP. 7. Term. This Memorandum shall become effective as to each Party when fully executed by all parties. It shall remain in full force and effect until such time it is terminated in writing by one or all of the parties. 8. Validity and Enforceability. If any current or future legal limitations affect the validity or enforceability of a provision of this MOU, then the legal limitations are made a part of this MOU and shall operate to amend this MOU to the minimum extent necessary to bring this MOU into conformity with the requirements of the limitations, and so modified, this MOU shall continue in full force and effect. 9. Governing Law and Venue. This MOU shall be governed by the laws of the State of Texas. Venue for an action arising under this MOU shall lie exclusively in Travis County, Texas. 10. Severability. If a provision contained in this MOU is held invalid for any reason, the invalidity does not affect other provisions of the MOU and can be given effect without the invalid provision, and to this end the provisions of this MOU are severable. (SIGNATURE PAGE TO FOLLOW) EXECUTED by the parties hereto, each respective entity acting by and through its duly authorized official as required by law. Date: Chair, JOHRTS Transportation Planning Committee Date: Mayor, City of Beaumont Beaumont Municipal Transit Date: Mayor, City of Port Arthur Port Arthur Transit Date: Executive Director, South East Regional Planning Commission South East Texas Transit Date: Beaumont District Engineer Texas Department of Transportation F BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to accept seized vehicles awarded to the City of Beaumont. BACKGROUND Law enforcement agencies will at time seize automobiles during an arrest. If said vehicles are not claimed an action is filed by the Jefferson County District Attorney to obtain title through a Default Judgment. The vehicles are then awarded to the arresting agency. The approval of the resolution will allow the Beaumont Police Department to take possession of awarded vehicles and transfer title. These vehicles can then be used to further undercover operations or yield profit at auction. FUNDING SOURCE None. RECOMMENDATION Approval of resolution. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager or his designee be and they are hereby authorized to execute all documents necessary, specifically including Memorandum To File Local Agreements with the Criminal District Attorney of Jefferson County to accept seized vehicles awarded to the City of Beaumont to transfer title of said vehicles to the City of Beaumont. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - G BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution accepting maintenance of sewer line improvements that serve two (2) lots on Braeburn Lane. BACKGROUND On January 18, 2018, a fmal inspection was made by the Water Utilities Department related to: 70 linear feet of 6 -inch sewer line improvements within a 15 -foot wide Exclusive Sanitary Sewer Easement serving 8480 and 8490 Braeburn Lane. FUNDING SOURCE Not applicable. RECOMMENDATION Approval of resolution. VICINITY NEAP NO SCALE � SHIRE WHITE HAUDAY SARATOGA pH �"SITE S UTZMAN Ga UP RR WICKERS M�lEANF= N Z 8ROU1V N � SHEPHERD �' ZNZ B N BRAl:O C � N � F WORTH GARDNER CRES ORHdNAN �`�C z UV JOSEY O v GRFjy m _ URN FOREST O a J apTY S D N11 N t Fad TUGK RLQ SK1'V/E MORGAN z WESTWOOD GROG z MAPES N W UP �yDLS ' BRIG ON LAURA VICINITY NEAP NO SCALE 0 DETAIL 'A' NO SOALE seat SB�CI 1 _lr� � eeM.T v I I I I I I I I I I I I I MOtA)I Dwvc aAlC I I I °q t nucr t micr a §§� ® ® ® I I I I I I I I �� _ _ — — — — —�'(m (cua a� ars . um �• .wam :/ eaxm tvv: m re¢ m.� v ioPPr® (m tia. 1 nrm�IDr une/mu ® - M1a rrsP • . >R w• a®..m o� .w ua� ars->+N AS—BUILT/RECORD DRAWMG unm'munf P.na a.vr JAGmi Pau rn (�-mae �a•. ,,•,••• r ' pl mei ua'—m. 3737 Da3m. Dnw >s:( qui 8r wo srxe I• . w t. Y.. car .m Pun ar M u snwrc sw�r PPM DA1Fi t T (e �O Pon Ar1ew. To,e. 77692 easw�cr rw. w DR— er: Bm m TA409.%5.' 4 urtum er. Ari FNGFe..409.953.4000 SURVEYORS &QIH'RS ABRAHAM MONALA-p1ALIL ®r suns rom R v.m m �m um u<". mtosmmla+acam 8420 BEAVYONT. X LANE NT, TEXAS 77707 SREEf 1 OP 1 RESOLUTION NO. WHEREAS, construction of the sanitary sewer improvements constructed at 8480 and 8490 Braeburn Lane has been completed as follows: and, Sanita[y Sewer Improvements • 70 linear feet of 6 -inch sewer line improvements within a 15 -foot wide Exclusive Sanitary Sewer Easement serving 8480 and 8490 Braeburn Lane; WHEREAS, the developers of said improvements desire to have these improvements accepted and maintained by the City; and, WHEREAS, the director of the Public Works and Water Utilities Department have determined that said improvements meet city standards and qualify for acceptance for permanent maintenance, and the City Council is of the opinion that said improvements should be accepted and maintained by the City of Beaumont; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the above -referenced sanitary sewer improvements at 8480 and 8490 Braeburn Lane are hereby accepted by the City of Beaumont and shall be continuously maintained by the City contingent upon filing of the final plat, complete with filings of dedication of all rights-of-way and easements required on the preliminary and final plats. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 10, 2018 1:30 PM AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1 and 2/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution authorizing the City Manager to award a bid to Allco, LLC of Beaumont for the Wastewater Treatment Plant Sludge Dewatering Improvements Phase 1 — Belt Press Project 2. Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until July 11, 2018 PUBLIC HEARING * Receive comments related to the Local Provider Participation Fund for FY 2018 3. Consider setting the mandatory payment rate related to the Local Provider Participation Fund for FY 2018 PUBLIC HEARINGS * Receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2018 Annual Action Plan * Receive comments from applicants requesting funds from the proposed 2018 Community Development Block Grant Program CK�)► 1 /1�►Y�.y Public Comment (Persons are limited to 3 minutes) Councilmembers/City Manager comment on various matters EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Kenneth Thornell, Jr. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Kaltrina Minick at 880-3777. it April 10, 2018 Consider a resolution authorizing the City Manager to award a bid to Allco, LLC of Beaumont for the Wastewater Treatment Plant Sludge Dewatering Improvements Phase 1 — Belt Press Proj ect BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to award a bid to Allco, LLC of Beaumont for the Wastewater Treatment Plant Sludge Dewatering Improvements Phase 1 — Belt Press Project. BACKGROUND The project will install an additional Dewatering Unit including associated pumps, controls, and site developments. On Thursday, March 29, 2018, bids were solicited for furnishing all labor, materials, equipment, and supplies for the project. Two (2) bids were received as follows: Contractor Location Total Base Bid Total Award Amount Allco, LLC Beaumont, TX $858,935.00 $858,935.00 Placo, LTD Lumberton, TX $1,005,800.00 $1,005,800.00 Engineer's Estimate $1,079,000.00 On April 3, 2018, the City's engineering consultant, Schaumburg & Polk, Inc., of Beaumont, provided the City with a letter recommending award to Allco, LLC for the Total Base Bid. Water Utilities is in agreement with the consultant's recommendation. A total of 270 calendar days are allocated for completion of the project. FUNDING SOURCE Capital Program. RECOMMENDATION Approval of resolution. SPIZ. r April 3, 2018 Mr. Phi Nguyen, P.E. Water Utilities Engineer City of Beaumont 1350 Langham Rd. Beaumont, Texas 77707 Re: City of Beaumont Wastewater Treatment Plant Sludge Dewatering Improvements Phase I Bid No: WU1118-07 Recommendation of Award Dear Mr. Nguyen, Bids were received on Thursday, March 29, 2018 for the above referenced project. This project is to install an additional 2.0 Meter Belt Press Dewatering Unit including associated pumps and controls. Schaumburg & Polk, Inc. has reviewed the submitted bids and recommends award of Base Bid Items No. 1 -12 to Allco, L.L.C. of Beaumont, Texas for a total contract amount of $858,935.00. A copy of the Bid Tabulation is enclosed for your review. Sincerely, SCHAUMBURG & POLK, INC. Mark Mann, P.E. Project Manager Enclosure: Bid Tabulation BID TABULATION CITY OF BEAUMONT WASTEWATER TREATMENT PLANT SLUDGE DEWATERING IMPROVEMENTS PHASE 1- WU1118-07 BID OPENING DATE: THURSDAY, MARCH 19.2018.2:00 PM Item Qty Unit Description Alleo, LLC, PO Box 3684, Placo, Ltd, PO Box 8120, Unit Price Item Total Unit Price Item Total 1. ] LS Mobilization, including payment bond, performance bond, insurance, and moving equipment to $25,225,00 $25,225.00 $35,000.00 $35,000.00 project, all In strict conformance with plans and specifications; NOT TO EXCEED 3% OF TOTAL PROJECT BID for, 2. 1 LS Double Disc Sludge Pumps -Furnish and Install two (2) proposed pumps, including all motors, $186,110.00 $186,110.00 $195,000.00 $195,000.00 frames, and appurtenances for a complete and operable system, proposed suction and discharge piping and fittings, connections to existing sludge pipes, flowmeter, all electrical and controls, for a complete and operational system, all in accordance with the plans and specifications for, 3. 1 LS 2.0 Meter Belt Press Unit - Furnish and Install proposed unit as Manufactered by ASHBROOK $340,000.00 $340,000.00 $363,000:00 $363,000.00 SIMON-IiARTLEY, Including all appurtenances for a complete and operable system, proposed piping and fittings, concrete supports, all electrical and controla, for a complete and operational system, all in accordance with the plans andspecifications for, 4. 1 LS Belt Press Conveyor Frame Modifications - Furnish and install, including labor, materials, $4,500.00 $4,500.00 $8,800.00 $8,800.00 anchors and supports, and all appurtenances, all in accordance with plans and specifications for, 5. 1 LS Pre - Engineered Metal Canopy - Furnish and Install at existing Belt Press and Pump Area, $38,000.00 $38,000.00 $51,000,00 $51,000.00 including all labor and materials, foundations, anchors, pipe bollards, modifications and connections to existing canopy, lighting, conduits and conductors, all in strict accordance with lens and specifications for, 6. 1 LS Reinforced Concrete Slabs - Furnish and Install at Belt Press and Pump Area, including all $46,000.00 $46,000.00 $50,000.00 $50,000.00 labor and materials, excavation, backfill,all in accordance with plans and specifications for 7. 1 LS Steel Platforms and Access Walks - Furnish and Install at Belt Press and Pump Area, including $38,100.00 $38,100.00 $50,000.00 $50,000.00 all labor and materials, steel, grating, fasteners, and anchors, all in accordance with plans and specifications for, 8. 1 LS Polymer Equipment - Furnish and Install, including all metering pumps, mixers, tanks, stands, $48,000.00 $48,000.00 $50,000,00 $50,000.00 chemical piping fittings and valves, all electrical and controls, for a complete and operational tem, all.in accordance with the plans andspecifications for, 9. 1 LS Site Improvements - Furnish and Install, including all site grading, removal of existing limestone $59,000.00 $9,000.00 $113,000.00 $113,000.00 road, proposed R/C paving, drainage piping, inlet structures with grates, all cormections, excavation, bookfill, and compaction all in accordance with the plats and specifications for, 10. 1 LS Painting and Pipe Labels - Furnish for all equipment piping, and all miscellaneous metals as $4,000.00 $4,000.00 $12,000.00 $12,000.00 required,includingall labor, material in strict accordance with plans and specifications for 11. I LS Operator Building - Furnish and install proposed precast concrete building, including all $60,000.00 $60,000.00 $68,000.00 $68,000.00 foundation work, excavation, backfill, concrete sidewallra, doors, windows, A/C, and electrical, all In eceordan" with the lens and specifications for, 12. 1 ALLOW Allowance - Construction incidentals for items uncovered during construction and as $10,000.00 $10,000.00 $10,000.00 $10,000.00 dircotedlapproved by Owner. ALURN6JIYE DIP 3A 1 LS 2.0 Meter Belt Press Unit - Furnish and Install proposed unit as Manufactered by ANDRITZ $350,405.00 $350,405.00 $382,000.00 $382,000.00 SEPERATION, including all appurtenances for a complete and operable system, proposed piping and fittings, concrete supports, all electrical and controls, for a complete and operational system, all in accordance with the plans and specifications for, BASE BID TOTAL $858,935.00 $1,005,800.00 Required Forms Checklist yes yes Bid Bond yes yes Bid Schedule yes yes Bid Summary yes yes Corporate Resolution yes yes Information Required from Bidder yes yes Conflict of Interestestionaire es es Statement of Ci Chatter Provision on Conflict of Interest yes yes Insurance Verification Affedavit es es WE Schedule C yes I yes The Did Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate tabulation of the Bids received. ' F co, ° eoaft 1 �Q,,o...a. 09AARK EAANN01 91891 oc ..^r + e. t700;0m�®�iEa���✓,� RESOLUTION NO. WHEREAS, the City of Beaumont solicited bids for the Wastewater Treatment Plant Sludge Dewatering Improvements Phase 1 — Belt Press Project; and, WHEREAS, Allco, LLC, of Beaumont, Texas, submitted a complete bid meeting specifications in the amount of $858,935.00; and, WHEREAS, the City Council is of the opinion that the bid submitted by Allco, LLC, of Beaumont, Texas, is the lowest responsible bidder providing the best value to the City and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves the award of a contract to Allco, LLC, of Beaumont, Texas, in the amount of $858,935.00 to furnish all labor, materials, equipment, and supplies for the Wastewater Treatment Plant Sludge Dewatering Improvements Phase 1 — Belt Press Project; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a Contract with Allco, LLC, of Beaumont, Texas, for the purposes described herein. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City. of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - 2 April 10, 2018 Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until July 11, 2018 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: April 10, 2018 REQUESTED ACTION: Consider an ordinance authorizing the suspension of the effective date of CenterPoint Energy's proposed rate increase until July 11, 2018. I_: O KWIT11i On March 29, 2018, CenterPoint Energy ("CenterPoint") filed with the City of Beaumont an annual Gas Reliability Infrastructure Program (GRIP) interim rate adjustment notice to increase gas rates in the Beaumont/East Texas Division Service Area. The City of Beaumont maintains exclusive original jurisdiction over the rates, operations and services of CenterPoint as a gas utility operating in the City of Beaumont. The requested increase would ordinarily go into effect sixty (60) days after giving notice of the intent to increase rates. This ordinance is a request to suspend the effective date of CenterPoint's proposed rate increase for a period of forty-five (45) days until July 11, 2018, in order to review the company's filings for compliance with the Gas Utility Regulatory Act and the company's last base rate case. The review of the company's GRIP filing is limited to a ministerial review of the filings for compliance with the Act. FUNDING SOURCE All reasonable expenses associated with rate cases are reimbursable by the company. RECOMMENDATION Approval of ordinance. ORDINANCE NO. ORDINANCE OF THE CITY OF BEAUMONT, TEXAS SUSPENDING THE RATES PROPOSEDBY BY CENTERPOINT ENERGY RESOURCES CORP., d/b/a CENTERPOINT ENERGY ENTEX AND CENTERPOINT ENERGY TEXAS GAS ("CENTERPOINT" OR "COMPANY") COMPANY'S GAS RELIABILITY INFRASTRUCTURE PROGRAM ("GRIP") FILING MADE WITH THE CITY ON MARCH 29, 2018; FINDING THAT THE MEETING COMPLIES WITH THE OPEN MEETINGS ACT; MAKING OTHER FINDINGS AND PROVISIONS RELATED TO THE SUBJECT, AND DECLARING AN EFFECTIVE DATE. WHEREAS, on or about March 29, 2018, CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Entex and CenterPoint Energy Texas Gas ("CenterPoint" or "Company") filed an Annual GRIP adjustment for the Beaumont/East Texas Service Area with the City of Beaumont ("City") to increase gas rates in the Beaumont/East Texas Service Area pursuant to Gas Utility Regulatory Act, TEX. UTIL. CODE ("Gas Utility Regulatory Act") § 104.301; and, WHEREAS, the Company proposed an effective date for the proposed increase of May 28, 2018, unless the City suspends the date for a period no longer than forty-five (45) days; and, WHEREAS, City has exclusive original jurisdiction over the rates, operations and services of a gas utility in areas in the municipality pursuant to Gas Utility Regulatory Act § 103.001; and, WHEREAS, Gas Utility'Regulatory Act § 104.301 requires a streamlined process for the recovery of the costs of incremental investment by a gas utility; and, WHEREAS, the City's review of CenterPoint's GRIP filing is limited to a ministerial review of the filing for compliance with the statute; and, J WHEREAS, the City finds the need to suspend the effective date of CenterPoint's proposed rate increase for 45 days beyond the Company's proposed effective date until July 11, 2018 in order to review the Company's filing for compliance with Gas Utility Regulatory Act § 104.301; and, WHEREAS, the reasonableness of the Company's investment will be reviewed in CenterPoint's future base rate case where all costs included in CenterPoint's GRIP filing will be subject to refund; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: Section 1. That the statement and findings set out in the preamble to this ordinance are hereby in all things approved and adopted. Section 2. The effective date of the Company's proposed GRIP rate increase, and the proposed tariffs related thereto, are hereby suspended until July 11, 2018. Section 3. To the extent the City finds that the rates proposed by CenterPoint's filing comply with Gas Utility Regulatory Act § 104.301, then the rates will become effective by operation of law on July 11, 2018. Section 4. The meeting at which this ordinance was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 5. This Ordinance shall become effective from and after its passage. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 10th day of April, 2018. - Mayor Becky Ames - ATTEST: Tina Broussard, City Clerk PUBLIC HEARING Receive comments related to the Local Provider Participation Fund for FY 2018 April 10, 2018 Consider setting the mandatory payment rate related to the Local Provider Participation Fund for FY 2018 BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer —U1 MEETING DATE: April 10, 2018 REQUESTED ACTION: Council consider setting the mandatory payment rate related to the Local Provider Participation Fund for FY 2018 and holding a public hearing. BACKGROUND On June 9, 2015, the City Council authorized the City's participation in a municipal health care provider participation program to support the payment of Medicaid supplemental hospital payments to Safety -Net Hospitals in the City. At the same time, the City Council authorized the execution of indigent care affiliation agreements with Baptist Hospitals of Southeast Texas and Christus Hospital. In addition, on July 28, 2015, the City Council approved model rules and procedures related to the City of Beaumont's facilitation of the program. The City of Beaumont is required to set the amount of the mandatory payments required to be paid by the hospitals. The mandatory payment must be uniformly proportionate with the amount of net patient revenue generated by each paying hospital in the municipality. The mandatory rate for the fiscal year ending 2018 will be 3.84%. FUNDING SOURCE Local Safety -Net Hospitals will make mandatory payments into the Beaumont Municipal Health Care Provider Participation Fund. RECOMMENDATION Approval of resolution. RESOLUTION NO. RESOLUTION SETTING THE MANDATORY PAYMENT RATE FOR THE FISCAL YEAR 2018 FOR THE LOCAL PROVIDER PARTICIPATION FUND IN THE MUNICIPAL HEALTH CARE PROVIDER PARTICIPATION PROGRAM. WHEREAS, The Texas Legislature enacted S.B. 1387, which added Section 295 to the Health and Safety Code and which went into effect immediately upon being signed by the Governor; and, WHEREAS, pursuant to Section 295 of the Health and Safety Code, the City Council has authorized the City of Beaumont to participate in a municipal health care provider participation program and establish a Local Provider Participation Fund; and, WHEREAS, the purpose of participation in a municipal health care provider participation program is to generate revenue from a mandatory payment that may be required by the City from each institutional health care provider located in the City of Beaumont; and, WHEREAS, revenue generated from mandatory payments may be used to fund certain intergovernmental transfers; and, WHEREAS, pursuant to 295.151 of the Health and Safety Code, a city that collects a mandatory payment must set the amount of the mandatory payment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, THAT the Beaumont City Council sets the amount of the mandatory payment for the fiscal year ending 2018 as 3.84% of the net patient revenue of an institutional health care provider located in the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Council of the City of Beaumont is authorized to take all other actions necessary to meet the requirements of Chapter 295. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 3rd day of April, 2018. - Mayor Becky Ames - ATTEST: City Clerk PUBLIC HEARING Receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2018 Annual Action Plan BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council conduct a Public Hearing to receive comments on the Public Services and Public Facilities and Improvements line items of the Consolidated Grant Program's 2018 Annual Action Plan. BACKGROUND As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council has conducted public hearings and work sessions in previous years prior to adopting the City's Annual Action Plan. Planning & Community Development staff, along with the Community Development Advisory Committee (CDAC), has hosted Public Hearings in order to receive public comments on the process and activities related to the 2018 Annual Action Plan. Attached is the proposed Budget for the 2018 Program Year. The proposed Preliminary Budget reflects estimated allocations of $1,266,349 in Community Development Block Grant (CDBG) funding, an estimated $100,000 in Program Income and $369,414 in HOME funding. Please note these amounts may change slightly before the final adoption as we receive the final amounts from HUD. l J►l 1►Lel.Y111 _ U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Conduct the Public Hearing. 2018 HUD CONSOLIDATED GRANT PROGRAM Preliminary COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) 2018 Budget CLEARANCE AND DEMOLITION 55,000 Funds will be used to demolish unsafe, unsanitary and uninhabitable residential structures located in low to moderate income areas. PUBLIC FACILITY & IMPROVEMENT 892,966 Section 108 Loan Repayment for: Hotel Beaumont; Crocket Street; Jefferson Theater; Theodore R. Johns, Jr. Library; L.L. Melton YMCA PUBLIC SERVICES 65,113 Public Service Organizations Funds will be used for administrative and operating costs for various public service organizations that provide services to low/moderate income citizens. ADMINISTRATION 253,270 Funds will be used for personnel and operating expenses necessary for compliance with the planning, execution, and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program. TOTAL ENTITLEMENT 1,266,349 Program Income 100,000 Small Business Loan Historic Preservation Loan Fund Clearance and Demolition *Program Income is Estimated TOTAL CDBG 1,366.349 HOME Budget AFFORDABLE HOUSING PROGRAM Funds will be awarded to a non-profit housing development organization that will assist low/moderate income families in the process of acquiring a home (down payments assistance/closing costs, and mortgage buy downs). HOME ADMINISTRATION 36,941 CHDO OPERATING (5%) 18,471 (Community Housing Development Organization Operating) CHDO RESERVE (15%) 55,412 (Community Housing Development Organization Reserve) ENTITLEMENT (70%) 258,590 TOTAL HOME 369.414 As of 3/28/18 PUBLIC HEARING * Receive comments from applicants requesting funds from the proposed 2018 Community Development Block Grant Program BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager G51', PREPARED BY: Chris Boone, Planning & Community Development Director MEETING DATE: April 10, 2018 REQUESTED ACTION: Council conduct a Public Hearing to hear applicant requests for funding from the 2018 Community Development Block Grant Program. BACKGROUND Applicants for Public Services and Public Facilities and Improvements funding from the 2018 Community Development Block Grant Program will have the opportunity at this Public Hearing to present details of their applications and answer questions from the City Council. In addition, the public will have the opportunity to comment on the proposed 2018 Community Development Block Grant Program. FUNDING SOURCE U.S. Department of Housing and Urban Development (HUD) Community Development Block Grant and HOME Investment Partnership Grant funds. RECOMMENDATION Conduct the Public Hearing. ORGANIZATION PUBLIC SERVICES 1 Child Abuse & Forensic Services 2 Hope Women's Resource Clinic 3 IEA- Inspire, Encourage, Achieve 4 Julie Roger's "Gift for Life" 5 Nutrition and Services for Seniors 6 Southeast Texas Family Resource Center 7 Southeast Texas Food Bank 8 Tender Loving Care/Legacy CDC 9 The Art Studio Total Public Services PUBLIC FACILITIES AND IMPROVEMENTS 10 Habitat For Humanity 11 The H.O.W. Center Total Public Facilities and Improvements HOMELESS/SET-ASIDE 12 Family Services of Southeast Texas 13 Henry's Place/Some Other Place 2018 CONSOLIDATED BLOCK GRANT PROGRAM APPLICATIONS Public Services/Public Facilities & Improvements/Emergency Shelter Set -Aside AMOUNT CDAC ADMINISTRATION REQUESTED RECOMMENDATIONS RECOMMENDATIONS Total Homeless/Set-Aside TOTAL AMOUNT REQUESTED FOR ALL FUNDING As of 3/20/18 $10,000.00 $5,000.00 $10,000.00 $5,000.00 $12,000.00 $5,000.00 $10,000.00 $5,000.00 $6,633.21 $5,000.00 $10,000.00 $5,000.00 $8,750.00 $5,000.00 $7,500.00 $5,000.00 $10,000.00 $5,000.00 $84,883.21 $45,000.00 $10,000.00 $5,000.00 $10,000.00 $5,000.00 $20,000.00 $10,000.00 $20,000.00 $5,000.00 $20,000.00 $5,000.00 $40,000.00 $10,000.00 1144.883.21 $65.000.00 $0.00 $0.00 CITY COUNCIL RECOMMENDATIONS $0.00 $0.00 $0.00 $0.00 CDBG 2018 Applicants for Public Services/Public Facilities Certification of compliance with National Objectives In accordance with subpart C of CFR part 570 projected use of funds meet one National Objective: 1) benefits low and moderate income families, 2) aids in prevention or elimination of slums or blighted conditions, and 3) meet other community development needs having a particular urgency. Community Public Services/Housing/Educational rolmilin -v 1. CHILD ABUSE AND FORENSIC SERVICES $10,000 Funding will be used to reimburse a portion of salary costs associated with the on call services ($2.75/hr) and examinations ($300.00 per exam) provided to low/moderate income victims of sexual assault that occur after hours and weekends. Purchase of a security and monitoring system for the office. 2. FAMILY SERVICES OF SOUTHEAST TEXAS $20,000 Funding will be used to reimburse repair/maintenance expenses (electrical/plumbing work, painting, HVAC unit repair and upkeep), of the building/grounds and utility costs for the shelter that houses victims and their children that are fleeing domestic abuse. 3. HABITAT FOR HUMANITY $20,000 Funding combined with additional funding sources will be used to construct a single family home at 4432 Galveston for a low to moderate income family. 4. HENRY'S PLACEISOME OTHER PLACE $10,000 Funding will be used to pay for operational costs at a facility that serves homeless, mentally disabled persons. Costs to include: assistance with utility bills, repair/maintenance of equipment, office/custodial supplies, salaries and professional fees. 5. HOPE WOMEN'S RESOURCE CLINIC $10,000 Funding will be used to pay for the cost of testing for Sexually Transmitted Infections (STI). These tests are provided for our low to moderate income clients that are provided confidential counseling, pregnancy testing, educational classes and community referrals. 6. I.E.A. (INSPIRE, ENCOURAGE, ACHIEVE) $12,000 Funding for the implementation of a psychosocial intervention with individual and group experiences that will help inspire positive attitudes toward learning skills to help juvenile justice involved youth cope with social and emotional stressors that interfere with educational outcomes. Funding will be used to pay the salaries of the Project Coordinator and Educational providers, to pay for transportation costs, vehicle maintenance and fuel to transfer the students and to purchase project supplies. 7. JULIE ROGER'S GIFT OF LIFE PROGRAM $10,000 Funding will be used to underwrite the cost of the facility rental, vital lab reports for screenings for prostate cancer, cholesterol and primary care tests for more than 300 low to moderate income individuals. Cost to cover the printing and purchase of educational outreach literature and to pay a portion of the salary of the Nurse Practitioner who is a vital and essential medical professional in our outreach efforts in the community. 8. NUTRITION AND SERVICES FOR SENIORS $6,633.21 Funding will be used to purchase kitchen equipment: (1) electric combi oven, for the Meals on Wheels Program which provides a hot meal to the homebound senior citizens of our community that are low to moderate income. 9. SETX FAMILY RESOURCE CENTER $10,000 Funding will be used to facilitate an after-school and summer enrichment program, building and vehicle maintenance costs and repairs, supplies for the Jazzy Seniors Program, costs to include (health screenings, family activity nights, food distribution, and resource referrals, kitchen supplies, and paper/plastic goods). Funding will also enhance educational programs, computer literacy (ink/paper, educational & learning software and copier machine toner), GED library (books, books on tape, music and equipment). All services provided to benefit the low to moderate income areas of Beaumont. 10. SOUTHEAST TEXAS FOOD BANK $8.750 Funding will be used to purchase food that will be distributed to low to moderate income families and children that are enrolled in the Backpack Program that provide food for the weekends. 11. Tender Loving Care/Legacy CDC $7,500 Funding will be used to cover the costs of the Home Buyers Education Certification and Credit Counseling courses which are needed for clients to participate in the I' Time Homebuyers Program, for the City of Beaumont. The Public Facilities P financial and credit counseling is provided to low income families and residents of Beaumont that desire to purchase a home. 12. THE ART STUDIO $20,000 Funding will be used purchase the building materials and labor costs to construct a new roof on our building. The Studio provides educational opportunities for the general public and the community of artists, offers sustained support for the artist by providing studio and exhibition space and an area for group work sessions. The Studio is available for low to moderate income individual and families as well as other members of our community. 13. The H.O. W. Center $10,000 Funding will be used to repair and replace plumbing fixtures, pipes, valves and faucets inside of Dorms # 1 and #3 and to replace about 50 feet of yard line and tie into the existing main sewer system. The Center provides shelter and educational opportunities, job training and other services for low to moderate income men who are recovering from substance and/or alcohol addiction.