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Home My WebLink AboutMIN MAR 06 2018T IEXAS M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR . At -Large Virginia H. Jordan, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III MARCH 6, 2018 Robin Mouton, Mayor Pro Tern Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: ��1.7 `IP►[r Invocation Pledge of Allegiance Roll Call * Presentation and Recognition Public Comment: Persons may speak on scheduled agenda item No. 1-3/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Monsignor Jerry McGrath, St. Anthony Cathedral Basilica gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Mouton, Councilmembers Jordan, Getz, Pate and Samuel. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions "Presentation" - Crowning of Mrs. Beaumont, Mrs. Melissa Cornwell, titleholder for Beaumont in the Mrs. Texas. Competition. Mayor Ames placed the sash and crown on Mrs. Cornwell St. Joseph's Day — March 17, 2018 - Mayor Ames read the proclamation; accepted by Linda Domino and others Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda None CONSENT AGENDA * Approval of minutes — February 27, 2018 Minutes — March 6, 2018 Confirmation of committee appointments — Resolution 18-050 Amy Bean, Humane Society Representative, would be appointed to the Animal Health Advisory Committee. The term would commence March 6, 2018 and expire September 30, 2019. (Mayor Becky Ames) A) Authorize the City Manager to execute a Multiple Use Agreement and Amendment No. 1 with the Texas Department of Transportation for the use of their right-of-way for City bus shelters — Resolution 18-051 B) Approve the purchase of two defibrillators for use in the Fire Department — Resolution 18- 052 C) Authorize the City Manager to apply for and accept funding from the Texas Department of State Health Services related to Tuberculosis Prevention — Resolution 18-053 D) Authorize the acceptance of a ten -foot -wide Exclusive Water Line Easement located at 4575 North Major Drive — Resolution 18-054 E) Authorize the City Attorney to bring suit to compel the filing of hotel occupancy tax reports and to collect hotel occupancy taxes due the City of Beaumont by Divine Beaumont Hospitality, LLC, individually and d/b/a Executive Inn — Resolution 18-055 F) Authorize the City Managerto execute a lease agreement for the location of EMS Unit No. 4 — Resolution 18-056 Councilmember Pate moved to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a resolution approving an annual contract with LD Construction, Inc. for the placement of hot mix asphaltic concrete pavement for street rehabilitation projects. Bids were requested for a one-year contract for the placement of hot mix asphaltic concrete (HMAC) pavement. HMAC is used for repairing and repaving large street sections. The vendor will provide the equipment and manpower to lay the asphaltic concrete according to City specifications with the materials being supplied by the City. Five vendors were notified, with one bid being submitted. Specifications allow for a one-year contract with the option of two renewals of one-year extensions at the same pricing as the awarded contract. The total estimated bid for twelve Minutes — March 6, 2018 (12) months is $1,712,000. Funds will come from the Capital Program. Approval of resolution. Councilmember Jordan moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY LD CONSTRUCTION, INC., OF BEAUMONT, TEXAS, FOR A ONE (1) YEAR CONTRACT, WITH TWO (2) ADDITIONAL OPTIONS TO RENEW FOR ONE (1) YEAR TERMS, FOR PLACEMENT OF HOT MIX ASPHALTIC CONCRETE PAVEMENT (HMAC) FOR REPAIR TO LARGE STREET SECTIONS IN THE STREET REHABILITATION PROGRAM AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH LD CONSTRUCTION, INC., OF BEAUMONT, TEXAS. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 18-057 2. Consider a resolution approving an annual contract with LD Construction, Inc. for milling asphaltic concrete pavement for street rehabilitation projects. Bids were requested for a one-year contract for milling hot mix asphaltic concrete (HMAC) pavement on designated street projects in preparation for new pavement to be placed. HMAC is used for repairing and repaving large street sections. Five vendors were notified, with one bid being submitted. Specifications allow for a one-year contract with the option of two renewals of one-year extensions at the same pricing as the awarded contract. The total estimated bid for twelve (12) months is $570,000. This is anew contract with no prior history. Funds will come from the Capital Program. Approval of resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY LD CONSTRUCTION, INC., OF BEAUMONT, TEXAS, FOR A ONE (1) YEAR CONTRACT, WITH TWO (2) ADDITIONAL OPTIONS TO RENEW FOR ONE (1) YEAR TERMS, FOR PLANNING AND TEXTURING OF HOT MIX ASPHALTIC CONCRETE PAVEMENT (HMAC) IN PREPARATION FOR NEW PAVEMENT TO BE PLACED FOR REPAIRS TO LARGE STREET SECTIONS IN THE STREET REHABILITATION PROGRAM AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH LD CONSTRUCTION, INC., OF BEAUMONT, TEXAS. Councilmember Jordan seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, PATE AND SAMUEL Minutes — March 6, 2018 NAYS: NONE MOTION PASSED Resolution 18-058 3. Consider a resolution authorizing the City Manager to award a bid to F & L Coatings and Concrete, LLC, for the Sanitary Sewer Manhole Rehabilitation Work Order Contract. As part of the City's Sanitary Sewer Overflow Initiative, the Sanitary Sewer Manhole Rehabilitation Work Order Contract will be used to rehabilitate existing manholes by coating the inside walls with concrete liners, performing frame to manhole sealing, and by adjusting/resetting defective manholes. On March 1, 2018, bids were solicited for furnishing all labor, materials, equipment, and supplies for the project. Two (2) bids were received as indicated in the table below: Contractor Location Total Base Allowance Total Award Bid Amount F & L Coatings and League City, TX Concrete, LLC $293,700.00 $30,000.00 $323,700.00 T Gray Utility Company Houston, TX $298,595.00 $30,000.00 $328,595.00 Engineer's Estimate $244,750.00 $30,000.00 $274,750.00 Based on a review of the bids received, the Water Utilities Division recommends awarding the project to F & L Coatings and Concrete, LLC, the low bidder, in the amount of $323,700.00. Funding will come from the Non -Operating Budget in the Water Utilities Budget. Approval of resolution. COuncilmember Pate moved to APPROVE A RESOLUTION WITH THE CORRECTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO F & L COATINGS AND CONCRETE, LLC, OF LEAGUE CITY, TEXAS, IN THE AMOUNT OF $323,700.00 TO FURNISH ALL LABOR, MATERIALS, EQUIPMENT, AND SUPPLIES FOR THE SANITARY SEWER MANHOLE REHABILITATION WORK ORDER CONTRACT AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH F & L COATINGS AND CONCRETE, LLC, OF LEAGUE CITY, TEXAS. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM MOUTON, COUNCILMEMBERS JORDAN, GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 18-059 Minutes — March 6, 2018 COMMENTS * Public Comments (Persons are limited to three minutes) Jesus Ramirez 7797 Shady Ln. Beaumont TX Thanked Council for the Futsol Court that was approved in 2016, today he's speaking on behalf of the Futsol community, stated that they have been going to Rogers Park to play on the tennis court, there is a demand for Futsol and a need for more courts throughout the City, stated that there is a need in the West End of Beaumont, thanked Council for hearing_ him on today, stated that his group has met with Councilmember Getz at Rogers Park regarding this matter Dayna Rothenberger 3890 E. Lynwood Dr. Beaumont TX Commented on the garbage increase, stated that all retail stores, hotels, motels, apartment complexes, fast food establishments etc., that directly border the highways that this increase is supposed to cleanup will no longer have the burden of the litter removal fee on their City bill, while the rest of the citizens will see an increase in their city bill, wanted to know why she needs to pay an increase when she. already does her part to help keep the City clean Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER JORDAN - THANKED THE CITY MANAGER AND THE CFO REGARDING A SERIOUS PROBLEM THAT DEVELOPED AT THE FOREST HOLLOW MOBIL HOME PARK, THE ABSENTEE LANDLORD -WHO RATHER THAN PAY THE WATER BILL TO THE CITY OF BEAUMONT DECIDED TO HAVE THE WATER CUT OFF, THE RESIDENTS THERE HAD NO WATER TO FLUSH THEIR TOILETS, TAKE BATHS ETC., THE CITY OF BEAUMONT PUT THEIR HEADS TOGETHER AND FOUND A WAY TO MOVE FORWARD BY CONTACTING THE NEW OWNER AND BY 5:00 P.M., FRIDAY THE WATER WAS BACK ON COUNCILMEMBER GETZ - FOLLOWED UP ON THE COMMENTS THAT WERE MADE BY JESUS RAMIREZ REGARDING THE NEED FOR MORE FUTSOL COURTS IN THE CITY, STATED THAT HE MET WITH A GROUP OF KIDS AND WAS AMAZED AT THE LARGE NUMBER THAT CAME OUT, STATED THAT HE DIDN'T REALIZE THAT THERE WAS SUCH A HIGH DEMAND FOR FUTSOL, ASKED THAT COUNCIL LOOK AT SOME WAY TO PUT A FUTSOL COURT AT ROGERS PARK, THERE WAS A SPOT IDENTIFIED DURING THE MEETING AT ROGERS PARK BEHIND THE TENNIS COURT COUNCILMEMBER PATE - STATED THAT THIS WEEK IS NATIONAL SCHOOL BREAKFAST WEEK, HE HAD THE PLEASURE OF VISITING STAFF AND STUDENTS AT REGINA HOWELL, SPOKE TO THE KIDS ON HOW IMPORTANT BREAKFAST IS TO LEARNING, THANKED STAFF FOR THEIR GRACIOUSNESS UPON HIS ARRIVAL, ALSO STATED THAT Minutes — March 6, 2018 MARCH IS NATIONAL WOMEN'S HISTORY MONTH, WANTED EVERYONE TO THINK ABOUT WOMEN THAT WERE A CITIZEN OF BEAUMONT AND SOME THAT STILL ARE, MENTIONED MAMIE MCFADDIN WARD, THE CHAMBERS DAUGHTER AND SISTER AND BABE DIDRIKSON ZAHARIAS, ENCOURAGED EVERYONE TO VISIT THEIR MUSEUMS, ALSO STATED THAT THEIR GOOD FRIEND GET WILLIAMS-WRIGHT PLAYED A KEY ROLE AS WELL COUNCILMEMBER SAMUEL - NONE MAYOR PRO TEM MOUTON - GAVE CONDOLENCES TO THE JULIETTE LEWIS MARKS, ED LANDRY JR., MARDY CARMEN AND ELVIN PARKERSON SR. FAMILIES ON THEIR LOSS, STATED THAT SHE ATTENDED FEHL, BLANCHETTE AND HOMER ELEMENTARY SCHOOLS FOR THE NATIONAL SCHOOL BREAKFAST WEEK, STATED THAT MONDAY STARTS SPRING BREAK, ASKED THAT EVERYONE WATCH OUT FOR THE KIDS, ATTENDED THE ALZHEIMER'S ASSOCIATION 6TH ANNUAL FAMILY PORTRAIT LUNCHEON AT THE MCM ELEGANTE', WHERE MARK SHRIVER THE BROTHER OF MARIA SHRIVER WAS THE GUEST SPEAKER, MADE COMMENTS REGARDING THE GUSHER MARATHON CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - REMINDED EVERYONE THAT IT'S ELECTION DAY ENCOURAGED EVERYONE TO GET OUT AND VOTE, CITIZENS CAN VOTE AT ANY POLLING LOCATION IN THE CITY AS WELL AS IN THE COUNTY, POLLS WILL CLOSE AT 7:00 P.M., MENTIONED THE ALZHEIMER'S ASSOCIATION LUNCHEON AS WELL AS THE PIONEERING WOMEN'S UNVEILING THAT WAS HELD IN THE LOBBY OF CITY HALL, MAYOR PRO TEM MOUTON WAS RECOGNIZED AS AN HONOREE, STATED THAT SHE WAS INVITED TO SPEAK AT THE BOB HOPE HUGHEN SCHOOL FOR THE SCHOOL BREAKFAST WEEK, ANNOUNCED THE GO FOR THE GOLD ON THURSDAY NIGHT AT THE ART MUSEUM, TICKETS ARE STILL AVAILABLE IF ANYONE IS WANTING TO ATTEND Open session of meeting recessed at 2:16 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Enterprise Rent-A-Car Impact Waste, LLC Minutes — March 6, 2018 Interflow Factors Corporation v. Valory Barnett, Individually and dba PCLC Landscape Management and the City of Beaumont, Texas; No. 130641 Consider matters related to appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee in accordance with Section 551.074 of the Government Code to wit: Councilmember-At-Large position vacated by Gethrel "Get" Williams -Wright Jimmy Hamm, Part Time Magistrate ThOAe being no action taken in Executive Session, Council adjourned. Clerk Minutes — March 6, 2018