HomeMy WebLinkAboutPACKET MAR 20 2018BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 20, 2018 1:30 PM
CONSENT AGENDA
Approval of minutes — March 6, 2018
Confirmation of board and commission member appointments
A) Approve the purchase of two Kubota Utility tractors for use in the Highway Maintenance
Division
B) Approve the purchase of two Ambulance Stretchers and three Power Load Systems for
use in the Emergency Medical Service Division
C) Authorize the settlement of the claim of Enterprise Rent-A-Car
D) Authorize the settlement of the lawsuit styled Interflow Factors Corporation v. Valory
Barnett, Individually and dba PCLC Landscape Management and the City of Beaumont,
Texas; Cause No. 130641
E) Authorize the City Manager to apply for and receive funding from Humanities Texas for
use at the Tyrrell Historical Library
0
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer `' y
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution approving the purchase of two
Kubota Utility tractors for use in the Highway Maintenance
Division.
BACKGROUND
The tractors will be purchased from Kubota Tractor Corporation of Grapevine, Texas, in the
amount of $104,185.08. These are additions to the City's fleet of equipment, to be used on the I-
10 highway maintenance project.
Pricing was obtained through Buyboard, a cooperative purchasing association providing cities
and political subdivisions with the means to purchase specialized equipment at volume pricing.
Buyboard complies with State of Texas procurement statutes.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of two (2) utility tractors for use by
the Parks and Recreation Department from Kubota Tractor Corporation, of Grapevine,
Texas, in the amount of $104,185.08 through the BuyBoard Cooperative Purchasing
Program.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer ` �1
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution approving the purchase of two
Ambulance Stretchers and three Power Load Systems for use in the
Emergency Medical Service (EMS) Division.
BACKGROUND
The Power Load Systems and Ambulance Stretchers will be purchased from Stryker EMS
Equipment of Portage, Michigan, in the amount of $97,603.72. This equipment will assist EMS
personnel in minimizing and/or eliminating their amount of physical strain.
Pricing was obtained from Stryker EMS Equipment as a sole source provider.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of two (2) ambulance stretchers
and three (3) power load systems for use by the Emergency Medical Services (EMS)
Division from Stryker EMS Equipment, of Portage, Michigan, a sole source provider, in
the amount of $97,603.72.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
BEAUMONT
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
claim of Enterprise Rent-A-Car.
BACKGROUND
This matter was presented and discussed in Executive Session held on March 6, 2018. The City
Attorney is requesting authority to settle this claim in the amount of $26,575.24.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the claim of Enterprise Rent-A-Car was discussed in Executive
Session properly called and held Tuesday, March 6, 2018; and,
WHEREAS, the City Attorney is requesting authority to settle this claim;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Attorney be, and he is hereby, authorized to settle the claim of
Enterprise Rent-A-Car for the sum of Twenty -Six Thousand Five Hundred Seventy -Five
and 24/100 Dollars ($26,575.24); and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute all documents related to settlement of the claim.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
D
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager -
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
lawsuit styled Interflow Factors Corporation v. Valory Barnett,
Individually and dba PCLC Landscape Management and the City
of Beaumont, Texas; Cause No. 13 064 1.
BACKGROUND'S
The lawsuit styled Interflow Factors Corporation v. Valory Barnett, Individually and dba PCLC
Landscape Management and the City of Beaumont, Texas; Cause No. 13 064 1, was presented and
discussed in Executive Session held on March 6, 2018. The City Attorney is requesting authority
to settle this suit with the City in the amount of $21.,500.00.
FUNDING SOURCE
General Liability Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, the lawsuit styled Interflow Factors Corporation v. Valory Barnett.
Individually and dba PCLC Landscape Management and the City of Beaumont, Texas;
Cause No. 130641, was discussed in Executive Session properly called and held
Tuesday, March 6, 2018; and,
WHEREAS, the City Attorney is requesting authority to settle this lawsuit; and,
WHEREAS, the City Council has considered the merits of the request and is of
the opinion that it is in the best interest of the City to settle the lawsuit;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,,
THAT the City Attorney be, and he is hereby, authorized to settle the lawsuit
styled Interflow Factors Corporation v. Valory Barnett, Individually and dba PCLC
Landscape Management and the City of Beaumont, Texas; Cause No. 130641, for the
sum of Twenty -One Thousand Five Hundred and XX/100 Dollars ($21,500.00); and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute all documents related to settlement of the lawsuit.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter.
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
E
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
apply for and receive funding from Humanities Texas for use at the
Tyrrell Historical Library
BACKGROUND
In the aftermath of Hurricane Harvey, Humanities Texas quickly made available first level grants
up to $3,000.00 to assist libraries affected by the storm. On 2/5/2018 the Texas Humanities
informed the Library Administration that they were raising the funding amount to $9,600.00.
Funding will be used to repair Hurricane Harvey damages at the Tyrrell Historical Library.
The mission of Humanities Texas is educational excellence. Through programs that improve the
quality of classroom teaching, support libraries and museums, and create opportunities for
lifelong learning, they advance education throughout the state.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
MICHAEL L. GILLETTE
Executive Director
AU-
2017 BOARD OF DIRECTORS
JOHN KERR
Humanities Texas
Chair, San Antonio
VIRGINIA MITHOFF
Vice Chair, HOustGn
MICHAEL L. KLEIN
February S, 2018
Treasurer, Austin/Midland
DEBBIE MONTFORD
Secretary. San Antonio
Kyle Hayes
G. HUGHES ABELL
TyrelI Historical Library
Austin
Cl of Beaumont
MARY LOUISE ALBRITTON
�.1
Fort Waith
695 Pearl Street
SHARON ALLISON
Beaumont, Texas 77701
Waco
LESLIE D. BLANTON
Houston
Dear Mr. Hayes:
ALBERT S. BROUSSARD
College Station
I am pleased to report that Humanities Texas will award Tyrell Historical Library
KIReK A. CAL14OUN
Hurricane Recovery Grant of $9,600.
Tyla
CAROLINA CASTILLO CRIMM
Huntsville
To receive your grant payment, please complete, sign, and return the GrantELIZABETH
CROOK
Agreement (enclosed) at your earliest convenience by mail, fax, or email. Your grant
Austin
payment will be awarded In full and sent to your Fiscal Agent's attention.
SEAN P. CUNNINGHAM
Lubbock
RANDY L. DIEHL
A final report (enclosed) is due to Humanities Texas within 90 days of the end of
Austin
your grant period.
SALLY DUNNING
Dallas
JULIUS GLICKMAN
Any public mention of this grant must credit the National Endowment for the
Housmn
Humanities and Humanities Texas.
JENNI HORD
Midland
.
SIBYL AVERY JACKSON
Should you have any questions about this process, please let us know at
Houston
grants@humanitiestexas.org or give us a call at (512) 440-1991.
JOSEPH R. KRIER
San Antonio
BECKY MCKINLEY
We hope that this support will assist you in repairing your library and resuming the
Amarillo
humanities programming you provide to your community.
MANUEL F. MEDRANO
Brownsville
JAY MOORE
Abilene
Sincerely,
LAURIE
Hou tonMOR1AN
NOLAN E. PERE2
Harlingen
fJ.I�J
ELLEN K. RAMSEY
Midland
HECTOR RETTA
Michael L. Gillette
EI Paso
Executive Director
TODD ROMERO
Houston
RICARDO ROMO
San Antonio
JOHN PHILLIP SANTOS
San Antonio
SUSIE SHIELDS
Austin
STEPHANIE TUCKER
Houston
AMY M. WARREN
Dallas
BOARD ALUMNI CO-CHAIRS
RAY M. KECK III
CATHERINE L. ROBS
ELLEN C. TEMPLE
WILLIAM P. WRIGHT JR.
1410 Rio Grande Street Austin. Texas 78701-1506 t: 512,440.1991 F. 512,440.0115 www,humanitiestexas.org
HURRICANE RECOVERY GRANT AGREEMENT
HumanitiesTexas
This is a grant agreement between Humanities Texas (HTX) and City of Beaumont Texas/Tyrrell Historical Library.
HTX Grant number. 2017-5352
Grantee: City of Beaumont Texas/Tyrrell Historical Library
Grant Amount: $9,600
Grant Period: 10/1/17-1/31/18
Federal Award Id#: SO-253181-17(operation)
CFDA#: 45.129 (operation)
Please provide the following information about the Grantee:
DUNS # (if the organization has one):
Federal Tax ID #:
GRANT PAYMENT AND PAYMENT ADDRESS
Your Grant paymentshall be disbursed in full on receipt of this completed and signed Grant Agreement All payments will be made payable
to the Grantee and mailed to the attention of the Fiscal Agent at the organization's address.
TERMS AND CONDITIONS
All Grantees must submit a Final Report no later than ninety (90) days after the end of the grant period.
It is understood and agreed that any funds granted as a result of this request are to be used for the purposes set forth herein. The federal
uniform administration requirements of the Office of Management and Budget Circular A-110 apply to this award.
The sponsor certifies that It is a nonprofit organization and assures Humanities Texas that this project will be conducted in compliance with
Title Vl of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, the Age
Discrimination Act of 1975, and the Americans with Disabilities Act of 1990.
The applicant Institution or organization hereby certifies to the best of its knowledge and belief that it and its principals: a) are not presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal
department or agency; b) have not within a three-year period preceding the submittal date of this grant application been convicted of or had
a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes;
or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statement, or receiving stolen
property; c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with
commission of any of the offenses enumerated in paragraph (b) of this certification; and d) have not within a three-year period preceding
the submittal of this grant application had one or more public transactions (federal, state, or local) terminated for cause or default
SIGNATURES
The signatures below constitute acceptance of these terms and conditions by Humanities Texas and the Grantee.
Michael L. Gillette, Executive Director, Humanities Texas Date
Kyle Hayes, Tyrrell Historical Library Date
Paul W. Eddy, Tyrrell Historical Library Date
1410 Rio Grande St. • Austin, TX 78701.512.440.1991(p) • 512.440.0115 (f)
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to apply for and receive funding
for the City of Beaumont from Humanities Texas in an amount up to $9,600.00 for
Tyrrell Library damages caused by Hurricane Harvey.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 20, 2018 1:30 PM
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-4/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution authorizing the City Manager to execute Change Order No.
2, accept maintenance, and authorize final payment for the Magnolia Avenue
Paving and Drainage Rehabilitation Project
2. Consider a resolution approving the purchase of a new ambulance box for use in
the Emergency Medical Service Division
Consider a resolution authorizing the City Manager to award a bid to Allco, LLC
for the Wastewater Treatment Plant Sludge Thickener Rehabilitation Project
4. Consider a resolution approving an annual contract with Southern Cement Slurry,
of Porter, for the purchase of Cement Slurry for street rehabilitation projects
101110 10 100129 &1
Public Comment (Persons are limited to 3 minutes)
Councilmembers/City Manager comment on various matters
EXECUTIVE SESSION
* Consider matters related to appointment, employment, evaluation, reassignment,
duties, discipline or dismissal of a public officer or employee in accordance with
Section 551.074 of the Government Code to wit:
Councilmember-at-large position vacated by Gethrel "Get" Williams -
Wright
Magistrate position vacated by Jimmy Hamm
5. Consider a resolution making an appointment to fill the unexpired term for the vacant
Councilmember-at-large position
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Kaltrina Minick at 880-3777.
1
March 20, 2018
Consider a resolution authorizing the City Manager to execute Change Order No. 2, accept
maintenance, and authorize final payment for the Magnolia Avenue Paving and Drainage
Rehabilitation Project
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 2, accept maintenance, and authorize
final payment for the Magnolia Avenue Paving and Drainage
Rehabilitation Project.
BACKGROUND
On November 22, 2016, by Resolution No. 16-239, City Council awarded a contract to LD
Construction, of Beaumont, Texas in the amount of $2,507,067.00 for the Magnolia Avenue
Paving and Drainage Rehabilitation Project.
Previous Change Order No. 1 was executed by the City Manager in the amount of ($5,998.00)
that reduced the contract amount to $2,501,069.00.
Proposed Change Order No. 2, in the amount of ($256,426.68), is required to adjust the
estimated quantities in the contract to reflect the actual quantities used in the completion of the
project. The adjustment in quantities will result in a final contract amount of $2,244,642.32.
The project has been inspected by the Public Works Engineering Division and found to be
complete in accordance with the provisions and terms set forth in the contract. Acceptance of
maintenance and final payment in the amount of $212,294.44 is recommended.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
Nk welull100rk141111Ii[SIP49101
BE 1T RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to LD Construction, of
Beaumont Texas, in the amount of $2,507,067.00 for the Rehabilitation of Magnolia
Avenue (from Gill Street to Liberty Avenue) Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with LD Construction, of Beaumont, Texas, for the
purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 22nd day of
November, 2016.
d";)7w4iij'�%�%
b,g"cio,r..Becky
CITY OF BEA,UMONT .
DATE: November21,2017
PROJECT: MAGNOLIA AVENUE PAVING AND DRAINAGE REHABIIUTATION PROJECT
OWNER: CITY OF BEAUMONT '
CONTRACTOR: LD CONSTRUCTION
CHANGE ORDER NO.1
4LI50i �yGFIAIfCYt:Ra!""UR':SPAiNICITIOfV9+I2EH.
Revisions to thepavement marking plea to accommodate a. sharedbike lane in each direction on Magnolia Avenue. Also, removing original bid items that were notneodeA
Item
No,
Item Code
Description
Unit
Original
Quantity
New
Quantity
Unit Price
Total
105
2001
EMOVINGASPHPAVOVERRRRAIL
Sy
2,050
0
S
2.00 S -
(4,100,00)
496
2097
REMOVE S1R(RRRAIL)ESTIMATF.D
LF
200
0
$
10,00 $
(2,000.00)
529
1002
CONC CURB (TY Il)
LF
1,850
20
$
14.00 S
(25,620,00)
644
2001
INSTALL SMALLROAD ASSEM13LY
EA
.6
11
$
440,00 S
2,200.00
666
1 2054
REFI PA V MRK TY 1(M (ARROW) (100MIL)
EA
62
69
'S
200.00 S'
t,400.00
666
2096
jREFLMVMMTYI(V) (WORD) (100MIL)
EA
30
32
$
400,00 S
R00.00
666
6362
REFLPAV MRICTY I (W) (BIKE SHARE IN 10091L) (SHARROW)
EA
0
58
$
419.00 S
24,302.00
5.213
2000
REMOVEAND SALVAGE13RICKS STAMPED "BEAUMONT°
SY
500
0
S
2,00 $
(1,000.00)
5289
2000
REMOVE AND REPLACE 8° SAN SWR IN 1V STL CASING, COMPLETE IN PLACE
LF
I8
0
$
110.00 S
-(1,9R0,00)
TOTALi •$5,998,00
�.9 ; i � � � � .yr.. '`.4';;J,.i.'� � '�tb`�V>r� '! 0214E AIi::1U� Y.• D•1 ' � � D Ol!F i ' a4. :i;:R".y
.. _. "`' .... M1 ' E :.n ....... .�' �... �. ;`�'�'$. `li �? � ^,I, �,GUfiI'1`•IrA.C•'1?�,{lhlOUl�fT•'�. .., 4 '.fid '
1
ORIGINAL CONTRACT AMOUNT:
NET FROM PREVIOUS CHANGE ORDERS:
TOTAL AMOUNT OF THIS CHANGE ORDER:
PERCENT OF THIS CHANGE ORDER:
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT AMOUNT:
ACCEPTED BY:
TROY DODSON, LD CONSTRUCTION
�ED $Y;
ClTX]EKG . E9
APS hOVEDBYa
I
II{. N'$&)MS, C= 19ANAGM
$2,507,067.00
50.00
-$s,99e.o9
-0:24%
-0-24%.
$2,601,069.00
PREPARED BY: `
BRANDONBELAIRE, ROADWAY DESIGNER
'RLVIICWEDBY:
D -JOF01==—=1
MAZDA
UBLT WF01 S D1RLe
I
V-011
� j�l
1
CITY OF BEAUMONT
DATE: Febrnary27,2018
PROJECT: MAGNOLIA AVENUE PAVING AND DRAINAGE REHABILITATION PROJECT
OWNER: CITY OF BEAUMONT
CONTRACTOR: LD CONSTRUMON
CHANGE ORDER NO.2
THE FOLLOWING CHANGES IS THE PLANS AHD/OR SPECIFICATIONS ARE HEREBY MADE:
Items added to eliminate exisimg pavement markings. All quantities adjusted to reflect final field measurements.
N.
Item Code
Descriptloa
Unit
Or ging
Q -
ity
Unit Prl.
Tow
104
2017
REMOVING CONC(DRIVEWAYS)
SY
25
12
S 22.00 S
(286.00)
340
2001
DENSE GRADED HOT MDC ASPHALT 2' H
SY
59,000
57735.51
S 9.50 S (12,01266)
340
2002
DENSE GRADED HOT MIX ASPHALT 1 E
TON
3,250
3348.81
S 92.00 S
9,090.52
354
2021
PLANING AND TEXTURINO PAVEMENT 1°-3°
SY
56,950
56271
S 200 S
Z64ZOD
361
2001
FUU DEPTH REPAIR OF CONC PAV ASB ESTIMATED
SY
8,8D0
0
S 100.00 $ (880,GM 00)
361
9000
FULL -DEPTH REPAIR OF CONC PAV ASB ESTIMATED
SY
0
551202
$ 117.77 S 649,150.60
464
2002
RC PIPE CI. 15
200
159
$ 140.00 S
(5,740.00)
464
2003
RC PIPE CL IB
385
362
S 140.00 $
(420.00)
465
2001
MANN COMPL A (49 IN)
5
4
S 4 00.00 S
(4,200.00)
529
2002
CONC CURB
20
25
S 14.DD S
70.00
529
2004
CONC CURB & GUTTER B)
rEA
3,500
3158
$ 35.00 S
(11,970.00)
529
2008
CONC CURB & GUTTER SPECIAL 9'x 6'
2,650
2560
S 40.00 S
(3,60D.00)
530
2010
DRIVEWAYS CON
25
20.6
S 9200 S
(404.80)
644
2001
INSTALL SMALL ROAD SKIN ASSEMBLY
I 1
10.0
S 440.00 S
(440.00)
666
2012
REFL PAV MRK TY 1 4' SLD) 100 MEL
LF
270
0.0
$ 1.10 S
(297.0D)
666
2036
REFL PAV MRK TY 1 8' SLD 100 MIL
LF
1,150
1460
S 1.70 S
527.00
666
2054
REFL PAV MRK TY 1 (ARROW)100 MIL
EA
69
72
S 200.00 S
6DO.DD
666
2096
REFL PAV MRK TYI ORD TDO MrL
EA
32
31
S 400.00 S
(400.00)
666
2105
REFL PAV MRK TY 1 4' B 100 MIL
IF
4
4640
$ 0.70 S
(18200)
666
2111
REPL PAV MRK TY 1 4- SLD 100 MIL
LF
50
23126
S 0.50 S
388.00
677
2001
ELIM EXT PVT MAK & MRM 4
LF
0
496
S 0.66 S
42656
677
2003
ELIM EXT PVT MAK &MAKS B
LF
0
172
$ 1.75 S
301.00
677
2005
ELIMEXTPVTMAK&MAKS 12•
LF
0
639
$ 2.9D S
1,853.10
677
2008
FLIM EXT PVT MAK & MARS (ARROW)EA
0
1
S 115.00 S
115.00
712
2001
M vel •O AND SEALING JOINTS AND CRACKS ASPH. CONC.
IF
8,820
8001
S 200 S
1,638.00)
TOTAL4256,426.66
NO CONTRACT TIME WILL BE ADDED TO THIS CHANGE ORDER
ORIGINAL CONTRACT AMOUNT:
NET FROM PREVIOUS CHANGE ORDERS:
TOTAL AMOUNT OF THIS CHANGE ORDER:
PERCENT OF THIS CHANGE ORDER:
TOTAL PERCENT CHANGE ORDER TO DATE:
NEW CONTRACT AMOUNT:
ACCE Y
TROY DODSON, LD CONSTRUCTION
REVIEWED BY:
f�
ZHEN TAN, .E.
APPROVED BY:
$2,5D7,067.00
(55,998.00)
-$258,426.68
-10.23%
-10.47%
$2,244,64232
PREPARED BY:
BRANDON BELAIRE, ROADWAY DESIGNER
REVIEWED BY:
D JOSBP MAJDALAN
ATTESTED BY:
KYLE HAYES, CTFY MANAGER TINA BROUSSARD, CITY CLERK
City of Beaumont
Pay Estimate
PROJECT NAME: Magnolia Avenue Paving and Drainage Rehabllltation Project
PROJECT NUMBER :
ST0804
CONTRACTOR: LD Construction
CONTRACT DATE:
February 13, 2017
PAY ESTIMATE # : 13
ICONTRACT CALENDAR DAYS:
372
CONTRACT AMOUNT :$2,244,642.32PERCENT
OF TIME USED : 100%
PERCENT OF WORK COMPLETED: 100.00%
PAY PERIOD: February 1- 28, 2017
CALENDAR DAYS USED : 372
CHANGE ORDERS: 2
ITEM
NO.
ITEM
CODE
DESC.
CODE
DESCRIPTION
BID
QUANTITY
UNIT
PREVIOUS
ESTIMATE
CURRENT
ESTIMATE
TOTAL
ESTIMATE
TO DATE
UNIT PRICE
TOTAL AMOUNT
1
104
2017
REMOVING CONC DRIVEWAYS CO2
12
SY
12
0
12
$
22.00
$ 264.00
2
105
2001
REMOVING ASPH PAV OVER RR RAIL C01
0
SY
0
0
0
$
2.00
$
3
204
2003
SPRINKLING DUST CONTROL
70
MG
70
0
70
$
100.00
$ 7,000.00
4
340
2001
DENSE GRADED HOT MIX ASPHALT 2 E C CO2
57,735.51
SY
57735.51
0
57735.51
$
9.50
$ 548,487.35
5
340
2002
DENSE GRADED HOT MIX ASPHALT 1 E CO2
3,348.81
TON
3348.81
0
3348.81
$
92.00
$ 30B4O90.52
6
354
2021
PLANING AND TEXTURING PAVEMENT 1"3 CO2
58,271
SY
58271
0
58271
$
2.00
$ 116,542.00
7
361
2001
FULL -DEPTH REPAIR OF CONC PAV ASB ESTIMATED CO2
0.00
SY
5512.02
-5512.02
0
$
100.00
$
7
361
9000
FULL -DEPTH REPAIR OF CONC PAV ASB ESTIMATED CO2
5,512.0
SY
0
5512.02
5512.02
$
117.77
$ 649,150.60
8
464
2002
RC PIPE CL III 15 IN CO2
159
LF
159
0
159
$
140.00
$ 22 260.00
9
464
2003
RC PIPE CL III 18 IN CO2
382
LF
382
0
382
$
140.00
$ 53,480.00
10
465
2000
INLET COMPL MODIFIED DOUBLE GRATE)
2
EA
2
0
2
$
3,800.00
$ 7,600.00
11
465
2012
INLET COMPL CURB A
6
EA
6
0,
6
$
3,500.00
$ 21,000.00
12
465
2340
MANH COMPL JUNCTBO A
1
EA
1
0
1
$
5,400.00
$ 5400.00
13
465
2001
MANH COMPL A 48 IN 1302
4
EA
4
0
4
$
4,200.00
$ 16 800.00
14
496
2097
REMOVE STR RR RAIL ESTIMATED C01
0
LF
0
0
0
$
10.00
$
15
500
2001
MOBILIZATION
1
LS
1
0
1
$
142,000.00
$ 142 000.00
16
502
2001
BARRICADES, SIGNS, AND TRAFFIC HANDLING
12
MO
11.57
0.43
12
$
3,000.00
$ 36 000.00
17
529
2002
CONC CURB II CO2
25
LF
25
0
25
$
14.00
$ 350.00
18
529
2004
CONC CURB 8 GUTTER II CO2
3,158
LF
3158
0
3158
$
35.00
$ 110,530.00
Page 1 of 2
City of Beaumont
Pay Estimate
PROJECT NAME: Magnolia Avenue Paving and Drainage Rehabilitation Project
PROJECT NUMBER:
ST0804
CONTRACTOR: LD Construction
CONTRACT DATE:
February 13, 2017
PAY ESTIMATE #: 13
ICONTRACT CALENDAR DAYS:
372
CONTRACT AMOUNT :$2,244,642.32
PERCENT OF TIME USED: 100%
PERCENT OF WORK COMPLETED: 100.00%
PAY PERIOD: February 1- 28, 2017
CALENDAR DAYS USED : 372
CHANGE ORDERS: 2
ITEM
NO.
ITEM
CODE
DESC.
CODE
DESCRIPTION
BID
QUANTITY
UNIT
PREVIOUS
ESTIMATE
CURRENT
ESTIMATE
TOTAL
ESTIMATE
TO DATE
UNIT PRICE
TOTAL AMOUNT
19
529
2008
CONC CURB & GUTTER SPECIAL 9' x 6° CO2
2,560
LF
2560
0
2560
$
40.00
$
102 400.00
20
530
2010
DRIVEWAYS CONC CO2
20.6
SY
20.6
0
20.6
$
92.00
$
1,895.20
21
644
2001
INSTALL SMALL ROAD SIGN ASSEMBLY CO2
10
EA
10
0
10
$
440.00
$
4,400.00
22
666
2012
REFL PAV MRK TY I 4° SLD 100MIL CO2
0
LF
0
0
0
$
1.10
$
23
666
2036
REFL PAV MRK TY I 8° SLD 100MIL CO2
1,460
LF
1305
155
1460
$
1.70
$
2,482.00
24.
666
2042
REFL PAV MRK TY I 12' SLD 100MIL
1,30
LF
1300
0
1300
$
3.00
$
3,900.00
25
666
2054
REFL PAV MRK TY I ARROW 100MIL CO2
72
EA
66
6
72
$
200.00
$
14 400.00
26
666
2096
REFL PAV MRK TY I WORD 100MIL CO2
31
EA
27
4
31
$
400.00
$
12 400.00
27
666
2105
REFL PAV MRK TY I 4' BRK t00MIL CO2
4,640
LF
4640
0
4640
$
0.70
$
3,248.00
28
666
2111
REFL PAV MRK TY I 4° SLD 100MIL CO2
23,126
LF
22464
662
23126
$
0.50
$
11 563.00
29
666
6362
REFL PAV MRK TY I BIKE SHARE LN 100MIL) (SHARROW) (C01
58
EA
58
0
58
$
419.00
$
24 02.00
30
677
2001
EUM EXT PVT MAK & MRKS 4° CO2
496
LF
0
496
496
$
0.86
$
426.56
31
677
2003
EUM EXT PVT MAK & MRKS 8° C01
172
LF
1 0
172
172
$
1.75
$
301.00
32
677
2005
ELIM EXT PVT MAK & MRKS 12 CO2
6391 ---LF
0
639
639
$
2.90
$
1,853.10
33
677
2008
EUM EXT PVT MAK & MRKS ARROW CO2
11
EA
0
1
1
$
115.00
$
115.00
35
712
2001
CLEANING AND SEALING JOINTS AND CRACKS ASPH. CONC. CO2
8,001
LF
8001
0
8001
$
2.00
$
16,002.00
36
5213
2000
REMOVE AND SALVAGE BRICKS STAMPED'BEAUMONT' ESTIMATED C01
0
SY
0
0
0
$
2.00
$
37
5289
2000
REM AND REPLACE 8° SAN. SWR. IN 16° STL CASING, COMPLETE IN PLACE C01
01
LF
1 0
0
0
$
110.00
$
and/or delivered In accordance with thie ct o men
LD Construction, Contractor y
Page 2 of 2
PREPARED BY:
GRAND TOTAL AMOUNT OF WORK DONE:
$
2,244,642.32
randon Be Ire, E.I.T. - Roadway Designer
LESS 5% RETAINAGE:
$
_
RECOMMENDED BY:
'
Zheng Tan P.E. - City Engineer
SUBTOTAL:
$
2,244,642.32
APPROVED BY:
�1
// /G I A ti J
LESS PREVIOUS PAYMENTS
$
2,032,347.89
Dr oseph Majdala. i .. Public Works Director
I certify that oil work and materials covered,411hls
lnvplce have been completed
AMOUNT DUE THIS ESTIMATE:
$
212,294.44
and/or delivered In accordance with thie ct o men
LD Construction, Contractor y
Page 2 of 2
PROJECT #: ST0804
CONTRACT TIME: 365 days
PERIOD COVERED: February 1 - 28
City of Beaumont
Contract Time Statement
ESTIMATE NO.: 13
DATE WORK STARTED: 2/1/2018
DATE WORK COMPLETED: 2/28/2018
MONTH
" � ��
DATE';
� �� • ' � :
WORKING. - INSPECTORS
DAYS OVERTIME At
CHARGED'. CHARGED: � � � �� -
February
1
1
•2018
2
1
INSPECTOR'S OVERTIME SUMMARY
3
1
4'
1
$628.14623
$0.00000
$628.15
5
1
6
1
7
1
8
1
9
1
10
1
11
1
12
1
13
1
14
1
15
1
16
1
17
1
18
1
19
1
20
1
21
1
22
1
23
1
24
1
25
1
26
1
27
1
28
1
29
1
30
1
31
1
TOTAL
31
TOTAL DAYS CHARGED THIS MONTH: 31
TOTAL RAIN DAYS THIS MONTH: 0
TOTAL RAIN DAYS TO DATE: 37
TOTAL NUMBER OF WORKING DAYS USED 372
NUMBER OF DAYS ASSESSED LIQUIDATED DAMAGES THIS MONTH: PER DAY $ $0.00
TOTAL $0.00
PREVIOUS THIS MONTH
TOTAL
INSPECTOR'S OVERTIME SUMMARY
1 18.5 0
18.5
Overtime Pay previous months:
Overtime Pay this month: ($/HR.)
TOTAL
$628.14623
$0.00000
$628.15
r�
Zheng Tan, P.E. - City Engineer
RESOLUTION NO.
WHEREAS, on November 22, 2016, the City Council of the City of Beaumont,
Texas, passed Resolution No. 16-239 awarding a contract in the amount of
$2,507,067.00 to LD Construction, of Beaumont, Texas, for the Rehabilitation of
Magnolia Avenue (from Gill Street to Liberty,Avenue) Project; and,
WHEREAS, on November 21, 2017, the City Manager executed Change Order
No. 1, in the amount of ($5,998.00), to revise the pavement marking plan to
accommodate a shared bike lane in each direction on Magnolia Avenue and to remove
original bid items that were not needed, thereby decreasing the contract amount to
$2,501,069.00; and,
WHEREAS, Change Order No. 2, in the amount of ($256,426.68), is necessary
to adjust the estimated quantities in the contract to reflect the actual quantities used in
the completion of the project, thereby decreasing the contract amount to $2,244,642.32;
and,
WHEREAS, the project has been inspected by the Public Works Engineering
Division and found to be complete in accordance with the provisions and terms set forth
in the contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT "the City Manager be and he is hereby authorized to execute Change
Order No. 2 for additional work described above, thereby decreasing the contract
amount. by ($256,426.68) for a total contract amount of $2,244,642.32 for the
Rehabilitation of Magnolia Avenue (from Gill Street to Liberty Avenue) Project; and,
BE IT FURTHER RESOLVED THAT the Rehabilitation of Magnolia Avenue (from
Gill Street to Liberty Avenue) Project be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $212,294.44 to LD Construction, of Beaumont, Texas.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
2
March 20, 2018
Consider a resolution approving the purchase of a new ambulance box for use in the Emergency
Medical Service Division
BEAUMONT
TEXAS
TO:
FROM:
PREPARED BY:
MEETING DATE:
REQUESTED ACTION:
City Council
Kyle Hayes, City Manager
Todd Simoneaux, Chief Financial Officer
March 20, 2018
Council consider a resolution approving the purchase of a new
ambulance box for use in the Emergency Medical Service (EMS)
Division.
The ambulance box will be purchased from Frazer, Ltd., of Houston, in the amount of $179,500.
The new box will be mounted on a new chassis, adding one new unit to the EMS' fleet of
ambulances.
Pricing was obtained through the Houston -Galveston Area Council (HGAC), a cooperative
purchasing association providing cities and political subdivisions with the means to purchase
specialized equipment at volume pricing. HGAC complies with State of Texas procurement
statutes.
Warranty and service are provided by Frazer Ltd., for the lifetime of the ambulance body while
in possession of the original owner.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of one (1) Ambulance Box to be
mounted on a new chassis for use by the Emergency Medical Services (EMS) Division
from Frazer, Ltd., of Houston, Texas, in the amount - of $179,500.00 through the
Houston -Galveston Area Council (H -GAC) Cooperative Purchasing Program.
The meeting at which this resolution was approved was in all things conducted in
strictcompliancewith the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor BeckyAmes -
3
March 20, 2018
Consider a resolution authorizing the City Manager to award a bid to Allco, LLC for the
Wastewater Treatment Plant Sludge Thickener Rehabilitation Project
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director _yw
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
award a bid to Allco, LLC for the Wastewater Treatment Plant
Sludge Thickener Rehabilitation Project.
BACKGROUND
The Sludge Thickeners located at the Wastewater Treatment Plant mechanical assembly and
concrete walls are deteriorating and require rehabilitation. The Sludge Thickeners receive sludge
from other plant units and increase solids content of the sludge through settling for further
processing downstream.
On March 8, 2018, bids were solicited for furnishing all labor, materials, equipment and supplies
for the project. Two (2) bids were received as indicated in the table below:
Contractor
Location
Total Base
Bid
Additive
Bid Item 8(a -c)
Total
Award Amount
Allco, LLC.
Beaumont, TX
$444,908.13
$4205922.80
$865,830.93
Placo, LTD.
Lumberton, TX
$639,822.00
$398,000.00
$1,037,822.00
_Engineer's Estimate
$768,000.00
Based on a review of the bids received, Schaumburg and Polk, Inc. and the Water Utilities
Division recommends awarding the project to Allco, LLC, the low bidder, in the amount of
$865,830.93.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
March 9, 2018
Mr. Phi Nguyen, P.E.
'Fater Utifftles Engineer
City of Beaumont
1350 Lain ham Rd.
13eaut o° it, Texas 77707
He: City, of Beaumont
Wastewater Treatment Plant Sludge Thickener Rehabilitation
Bid No.t WU1 118;-06
Recd ram�r7d on ofAward
Dear Mr.II giAyen
SC.NA1JOMURd POU( s:
Bids were received on Thursday, March 8, 2018 for the above referenic ed project. This
project Is to rehabilitate - the 2 existing sludge 1hici£enerrs, including replacement of the
associated sludge collection equipment. Schaumburg & Polk, Inc. has reviewed the
submitted aids and recommends ward of Base Bird Items No. 1— 7 an l 9 -14 plus
Alternate BId Item N a. 8A to A]I'eo, L.L.G. of Beaumont} Texas for a notal contract
amount of $865 Q .
Alternate Bid Item No. 8A provides for the thickener mechanisms to be manumotured
by Walker Pr odes a 1pment.
copy of the Bid Tubulation isenclosed for your review.
-Sincerely,
HAUIAflBURG & POLK, jN(-,.
ie?rey f6av7er, P.E.
y.
Project Manager
Enclosure: Bid Tabulation
BID TABULATION
CITY OF BEAUMONT, TEXAS
WASTEWATER TREATMENT PLANT
SLUDGE THICKENER REHABILITATION
WU1118-06
BID OPENING DATE: Thursday. March 8. 2018 at 2 -nn n_m
dMWIP Sludge Thickener aid TabulalionBid Tabulelion
319!2016 10:10 AM Page l of 2
ALLCO, L.L.C.
Placo, LTD.
P.O. Box 3684
11939 Leatherwood Dr.
Item
Qty
Unit
Description
Beaumont, TX 77704
Lumberton, Texas 77667
409-860-4469
409-766878
Unit Price
Item Total
Unit Price
Item Total
Base Bid Items
Mobilization casts, including. payment bond, performance bond, Insurance,
'1.
1
LS
erection of field office, and mving equipment to project; all In strict accordance
with plans and specifications for; NOT TO EXCEED 3% of TOTAL PROJECT
$28,000.00
$28,000.00
$35,000.00
$35,000.00
BID for
Fumish all labor, material and equipment to pressure wash, clean, repair and
2-
1
LS
coat the Interior of the scum manhole all in strict accordance with plans and
$5,874.60
$5,874.60
$41,000.0D
$41,000.00
s ecifications for
Fumish all labor, material and equipment to remove and replace the existing
3;
1
LS
concrete slab between the thickeners with a new 6" thick reinforced concrete
$19,614.61
$19,614.61
$26,000.00
$26,000.00
slab all in:strict accordance with the plans ands ecifications for
Remove existing brick manhole and install new 60" diameter fiberglass manhole,
complete in place, all excavation, backfill, concrete, ring and cover, stainless
4,
1
LS
steel rain stopper (insert), re -connect all existing piping, Fumish and Install
$42,676.00
$42,676.00
$81,000.00
$81,000.00
TideRex check valve. and testing, all in strict accordance with plans and
s ecifications for
Furnish all labor, material and equipment to remove and dispose of the entire
5
2
EA
thickener mechanism Including walkways, handrails, stairs, scum baffles, web,
$14,916.00
$29,832.00
$33,000.00
$66,000.00
plates, scum beach, all electrical conduit and conductors, and appurtenances,
all in strict accordance with the plans andspecifications for
Fumish all labor, materials and equiment to pressure wash, clean, remove and
6.
2
EA
dispose of all sludge and debris from the thickener basin all in strict accordance
$10,068.03
$20,136.06
$13,600.00
$27,200.00
with the olans andspecifications for
Fumish all labor, materials and equiment to coat the thickener .efluent launde
7.
2.
EA
and effluent box, Including concrete surface repairs, sealing of cracks, surface
$72,830.00
$145,660.00
$80,000.00
$160,000.00
re ration all In strict accordance with the plans andspecifications r
Fumish all labor, materials and equiment to install new thickener mechanism,
manufactured by EVOQUA WATER TECHNOLOGIES, including walkway,
8.
2
EA
handrail, stair and platform, scum collector, scum beach, control panel, and
$246,581:20
$493,162.40
$199,000.00
$398,000.00
appurtenances, complete and operable, all in strict accordance with the plans
ands ecifications for
Fumish all labor, materials and equiment to Install all conduits and conductors,
9.
1
LS,
disconnects, light posts and fixtures, connections to existing MCC all in strict
$33,550.00
$33,550.00
$50,000.00
$50,000.00
accordance with the plans ands ecifications for
Fumish all labor, materials and equipment to replace the existing effluent weirs
10.
314
LF
with new Schedule 80 PVC weirs, all in'strict accordance with the plans and
$92.80
$29,139.20
$43.00
$13,502.00
s ecifications for
Furnish all labor, materials and equipment to replace the existing scum baffles
11.
308
LF
with new galvanized steel scum baffles, Including new mounting brackets, all in
$104.43
$32,164.44
$140.00
$43,120.00
strict accordance with the plans andspecifications for
Fumish all labor, materials and equipment to remove the existing 10" diameter
12
2
EA influent
line and SS inlet box, clean and re -coat .10" pipe including surface
$6,032.61
$12,065.22
$6,000.00
$12,000.00
preparation, and reinstallation of the 10" influent line and SS Inlet box, all in strict
accordance
with the plans ands ecifications for
Fumish all tabor, materials and equipment to Install a double 6" cleanout on the
13.
1
LS existing
sludge effluent line, all in strict accordance with the plans and
$21,196,00
$21,196.00
$60,000.00
$60,000.00
s
ecifications for
MISCELLANEOUS IMPROVEMENTS, fumish all labor, materials, and
14.
1
ALLOW equipment
to- perform all miscellaneous improvements, as directed by the
$25,000.00
$25,000.$25,000.00
$25,000.00
Owner
TOTAL BASE 131D ITEMS (1-14)
$938,070.531
$1,037,822.00
dMWIP Sludge Thickener aid TabulalionBid Tabulelion
319!2016 10:10 AM Page l of 2
BID TABULATION
CITY OF BEAUMONT, TEXAS
WASTEWATER TREATMENT PLANT
SLUDGE THICKENER REHABILITATION
. WU1118-06
BID OPENING
DATE:
Thursda , Marcn S 1ults ai L:uu R.M.
ALLCO, LL.C,
Piaco, LTD,
P.O. Box 3684
11939 Leathervvood Dr.
Beaumont, TX 77704
Lumberton, Texas 77657
Item
Qty
Unit
Description
409-8604469
409-766-3878
Unit Price
Item Total
Unit Price
Item Total
Additive
Bid
Items
Furnish all labor, materials and. equiment to install new thickener mechanism,
manufactured by WALKER PROCESS EQUIPMENT, including walkway,
8A.
2
EA
handrail, stair and platform, scum collector, scum beach, control panel, and
$210,461,40
$420,922.80
No Bid
appurtenances, complete and operable, all in strict accordance with the plans
ands specifications f
Furnish all labor, materials and equiment to install new thickener mechanism,
manufactured by ENVIRODY14E SYSTEMS INC., induding walkway, handrail,
8B.
2
EA
stair and platform, scum collector, scum beach, control panel, and
$234,761 AO
$469,522.80
No Bid
appurtenances, complete and operable, all in strict accordance with the plans
ands for
Furnish all labor, materials and equiment to install new thickener mechanism,
manufactured by WESTECH ENGINEERING INC., including walkway, handrail,
8c.
2
EA
stair and platform, scum collector, scum beach, control panel,
$210,997.40
$421,994.80
No Bid
appurtenances, complete and operable, all in strict accordance with the plans
a r
Required Forms Checklist
YES
YES
Bid
'YES
YES
Bid Schedule
YES
YES
Bid Summ
YES
YES
Corporate Resolution
YES
YES
Bid Bond
YES
YES
Information Required of Bidder
YES
YES
Conflict of Interest Questionnaire
YES
YES
Statement of City Chart Provision on Conflict of Interest
YES
YES
Insurance Verification Affidavit
YES
YES
MBE Schedule C
YES
YES
Acknowledge Addendum No. & 2
YES
YES
The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate tabulation of the Bids received.
m
C�� Di �Eabb
JEFFREY G. BEAVG-R
tem. ,.....6.....
067
6 :W
3-9-/8
Date
dRVW P' P Sludge "nickew Bid TabulationBid Tabulation Page 2 of 2
319!3018 10:10AM
RESOLUTION NO.
WHEREAS, the City of Beaumont solicited bids for the Wastewater Treatment
Plant Sludge Thickener Rehabilitation Project; and,
WHEREAS, Allco, LLC, of Beaumont, Texas, submitted a complete bid meeting
specifications in the amount of $865,830.93; and,
WHEREAS, the City Council is of the opinion that the bid submitted by Allco,
LLC, of Beaumont, Texas, is the lowest responsible bidder providing the best value to
the City and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council hereby approves the award of a contract to Allco, LLC, of
Beaumont, Texas, in the amount of $865,830.93 to furnish all labor, materials,
equipment, and supplies for the Wastewater Treatment Plant Sludge Thickener
Rehabilitation Project; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a Contract with Allco, LLC, of Beaumont, Texas, for the purposes
described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018
- Mayor Becky Ames -
March 20, 2018
Consider a resolution approving an annual contract with Southern Cement Slurry, of Porter, for the
purchase of Cement Slurry for street rehabilitation projects
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution approving an annual contract with
with Southern Cement Slurry, of Porter, Texas, for the purchase of
Cement Slurry for street rehabilitation projects.
BACKGROUND
Cement Slurry is used by City contractors in street rehabilitation projects to stabilize the soil prior
to the laying of asphalt. The City provides the materials for these projects through this contract
and it is applied by the vendor in liquid form.
Bids were requested from six vendors with only Southern Cement Slurry responding.
Specifications allow for a twelve (12) month contract with the option of two renewals of twelve
(12) month terms at the same pricing as the awarded contract. This bidder holds the current
contract and meets all the product requirements.
The City estimates the use of approximately 600 Tons of product over the term of the contract at a
total estimated annual cost of $154,800. The bid price represents an increase of $43 per Ton or a
twenty percent (20%) over the current contract. Bid Table is attached.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, ' bids were received for an annual contract, with an option to renew
for two (2) additional twelve (12) month terms, for the purchase of cement slurry to be
used by the Public Works Department, Streets and Drainage Division for City road
rehabilitation; and,
WHEREAS, Southern Cement Slurry, of Porter, Texas, submitted a bid -as
described and in the estimated amounts as shown in Exhibit 'A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by Southern
Cement Slurry, of Porter, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by Southern Cement Slurry, of Porter, Texas, for an
annual contract, with an option to renew for two (2) additional twelve (12) month terms,
for the purchase of cement slurry for the Public Works Department, Streets and
Drainage Division for City road rehabilitation as described and in the estimated amounts
as shown in Exhibit 'A" attached hereto, be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Southern Cement Slurry, of Porter, Texas, for the
purposes described herein.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -
BEAUMONT
TEXAS
CITY OF BEAUMONT - PURCHASING DIVISION
Terry Welch - Senior Buyer
409-880-3107
terry.welch(cD-beaumonttexas.gov
BID TABULATION: Annual Contract for Cement Slurry For Road Rehabilitation
BID No. TF0218-19
OPENING DATE: Thursday, March 01, 2018
Vendor
City / State
'� Southern Cement Slurry
Porter, TX
ITEM
Qty
Unit Price
Total
Tons
Cement Slurry
600
$258.00
$154,800.00
TOTAL BID 154,800.00
No Response: Old Castle, Transit Mix, Knife River, Landry General Enterprises, Inc. MDS Construction, LLC
Southern Cement Slurry bid a discount of $8.00 per ton for material delivered over 10 tons. 10 ton's or less at no
discount.
5
March 20, 2018
Consider a resolution making an appointment to fill the unexpired term for the vacant
Councilmember-at-large position
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
MEETING DATE: March 20, 2018
REQUESTED ACTION: Council consider a resolution making an appointment to fill the
unexpired term for the vacant Councilmember-at-large position.
BACKGROUND
Article III, Section 7 of the City Charter states, "Vacancies in the City Council where the same
do not exceed two (2) at any one time shall be filled by a majority of the remaining members of
the City Council and the person elected shall serve for the unexpired term only."
RESOLUTION NO.
WHEREAS, the passing of Councilmember-at-Large Gethrel Williams -Wright on
February 18, 2018 has created a vacancy in the position of Councilmember-at-Large;
and,
WHEREAS, Article II, Section 7 of the City Charter of the City of Beaumont
provides that where vacancies in the City Council do not exceed two (2) at any one
time, a majority of the remaining members of the City Council shall fill the vacancy; and,
WHEREAS, In order to fill the vacancy, the City Council has considered the
applications of those persons interested in serving for the remainder of the unexpired
term;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council of the City of Beaumont does hereby appoint
to serve for the unexpired term only of
Councilmember-at-Large Gethrel Williams -Wright.
The meeting at which this resolution was approved was in all things conducted in
strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter
551.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
March, 2018.
- Mayor Becky Ames -