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Home My WebLink AboutMIN NOV 21 2017BEAUMONT T E X A S M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tem Virginia H. Jordan, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III November 21, 2017 Robin Mouton, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551 on November 21, 2017, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentation and Recognition Public Comment: Persons may speak on scheduled agenda item No. 1-5/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Emmett Powers of St. Andrews Presbyterian Church gave the invocation. MayorAmes led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Councilmembers Jordan, Getz, Pate, Samuel and Mouton. Absent: Mayor Pro Tem Wright. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentation, Recognitions Presentation — Regina Lindsey, Executive Director of the Beaumont Chamber of Commerce presented Council with the Beaumont Chamber of Commerce 2017 Annual Report Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda None CONSENT AGENDA * Approval of minutes — November 7, 2017 * Confirmation of committee appointments — None A. Approve a resolution rejecting all bids received for the Chlorination Contact Chamber Rehabilitation Project — Resolution 17-238 Minutes — November 21, 2017 B. Approve the purchase of firefighter protective clothing for use in the Fire Department — Resolution 17-239 C. Approve a six-month contract for the purchase of liquid chlorine from Brenntag Southwest, Inc. of Longview, Texas, for use by the Water Utilities Department — Resolution 17-240 D. Approve an annual contract for the purchase of aqua ammonia from Southern Ionics, Inc. of West Point, MS for use by the Water Utilities Department — Resolution 17-241 E. Approve an annual contract for Machine Shop and Repair Services with Pemsco Pumps of Rose City, Texas for use by the Water Utilities Department — Resolution 17-242 F. Approve a payment of dues to the South East Texas Regional Planning Commission — Resolution 17-243 G. Authorize the City Manager to apply for and receive funding through the Texas State Library and Archives Commission — Resolution 17-244 H. Authorize the City Manager to enter into a Memorandum of AgJoreement with the Texas Forest Service — Resolution 17-245 Approve a resolution casting the City's four hundred and eighty votes for Lauren Mason to the Board of Directors of the Jefferson Central Appraisal District — Resolution 17-246 Councilmember Jordan moved to approve the Consent Agenda. .Councilmember Samuel seconded the motion. AYES: MAYORAMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUELAND MOUTON NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider a resolution authorizing the lease of thirty-nine vehicles from Enterprise FM Trust for use in various city departments. In September of 2016, City Council approved an equity lease agreement with Enterprise FM Trust (EFM) through Resolution No. 16-190. The contract was awarded by the City to EFM by utilizing the TIPS USA cooperative contract #2072816. The City of Beaumont's fleet includes over 400 vehicles that are light weight or medium sized vehicles. These vehicles range in age from new to more than 30 years old with an average age of seven years. During the budget process, all fleet vehicles are looked at for age, mileage, maintenance and repair cost, and priority in providing city services to determine if they need to be replaced. EFM's fleet management program provides a solution to this problem of aging vehicles through equity leases and resale. The equity lease is typically for a term of five years. At the end of the lease term, the City can either purchase the vehicle for the residual value or can Minutes — November 21, 2017 have EFM sell the vehicle through auction whereby the City receives the net proceeds. At that time, the City can either keep the proceeds or use them to put another new vehicle under lease. The advantages to this program include the creation of a replacement cycle for city vehicles, reduced maintenance costs, higher resale return through a broad and well established resale network and more properly matched_ vehicles to the needs of the operation. There are no wear and tear penalties or mileage restrictions built into the lease. Thirty-nine (39) vehicles have been identified to be replaced through an equity lease pursuant to the master agreement approved by Council in September of 2016. The average age is eleven (11) years with models ranging from 1996-2012. The vehicles were identified based on mileage, age, maintenance costs and availability of parts. The thirty-nine (39) vehicles will be new vehicles ordered by EFM leveraged government discounts with all manufacturers. The Texas Local Government Code, Chapter 791, allows a governmental agency to enter into a joint purchasing agreement. The City entered this lease agreement with EFM through Region VIII Education Services Centel. Funds will come from the Capital Reserve Fund, with $121,043 estimated annual payments, the Water Utilities Fund with $51,200 estimated annual payments and the Solid Waste Fund with $31,500 estimated annual payments. All estimated payments were included in the FY 2018 Budget. Approval of the resolution. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO LEASE THIRTY-NINE (39) VEHICLES FOR USE BY VARIOUS DEPARTMENTS PURSUANT TO THE EXISTING MASTER EQUITY LEASE AGREEMENT AS AMENDED BETWEEN THE CITY OF BEAUMONT AND ENTERPRISE FM TRUST. Councilmember Samuel seconded the motion. AYES: MAYORAMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-247 2. Consider a resolution authorizing the City Manager to award a bid to Allco, LLC, of Beaumont for the Keith Road 16" Water Line (from Phelan Boulevard to Dishman Road) Project. This new section of water line will increase the reliability of the water distribution system by completing the water line from the Dishman Elevated Storage Tank to Highway 90 along Keith Road. On November 9, 2017, Six (6) bids were received for furnishing all labor, materials, equipment for the project. The six (6) bids are indicated in the table below: Minutes — November 21, 2017 Contractor Location Base Bid Amount Allco, LLC Beaumont, TX $726,162.75 BIDS Constructors, LLC dba MK Constructors Vidor, TX $764,047.00 Placo, Ltd. Lumberton, TX $909,231.34 MMG Contractors, LLC Houston, TX $979,856.51 Brystar Contracting, Inc. Beaumont, TX $1,055,997.00 McInnis Construction, Inc. Silsbee, TX $1,086,539.55 The Engineer's estimate for this project is $1,100,000.00. The Water Utilities staff recommends this project be awarded to Allco, LLC in the amount of $726,162.75. A total of two hundred forty (240) calendar days are allocated for completion of this project. Funds will come from the Capital Program. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL APPROVES THE AWARD OF A CONTRACT TO ALLCO, LLC, OF BEAUMONT, TEXAS, IN THE AMOUNT \OF $726,162.75 TO FURNISH ALL LABOR, MATERIALS, AND EQUIPMENT FORTHE KEITH ROAD (FROM PHELAN BOULEVARD TO DISHMAN ROAD) 16' WATER LINE PROJECT AND THAT THE CITY MANAGR BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH ALLCO, LLC, OF BEAUMONT, TEXAS. Councilmember Jordan seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-248 3. Consider a resolution approving a six-month contract for the purchase of sodium hydroxide from DXI Industries, Inc. of Houston for use by the Water Utilities Department. Sodium hydroxide is used to purify the City's water supply. The Water Utilities Department expects to purchase approximately five hundred (500) dry tons of this material during the term of this contract. Formal bids were requested from nine (9) vendors; four (4) responded. DXI Industries, Inc. responded with a, bid of $599.49 per ton and a total estimated amount of $299,745. This represents a $149.49/ton or (33%) increase in the price of this material over last contract. Specifications allow for a six (6) month contract with the option of two (2) renewals of six (6) month terms at the same pricing as the awarded contract. DXI Industries, Inc., has previously held this contract. There are no local vendors of this commodity. Minutes — November 21, 2017 Funds will come from the Water Utilities Fund. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY DXI, INC., OF HOUSTON TEXAS, FORA SIX (6) MONTH CONTRACT, WITH THE OPTION OF TWO (2) RENEWALS OF SIX (6) MONTH TERMS AT THE SAME PRICING AS THE AWARDED CONTRACT, FOR THE PURCHASE OF SODIUM HYDROXIDE FOR AN ESTIMATED TOTAL EXPENDITURE OF $299,745.00 BE ACCEPTED BY THE CITY OF BEAUMONT AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH DXI, INC. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-249 4. Consider a resolution authorizing the City Manager to award a contract to Neon Electric Corporation of Houston for the construction of bus shelters at various locations. The construction of bus shelters is a federal -funded project. The installation of nine (9) 7' x 14' bus shelters has been identified throughout the City of Beaumont. The proposed shelters consist of a metal roof resting on two steel columns. The simple design will provide a comfortable waiting area for bus riders without cluttering the right-of-way. On November 2, 2017, one (1) formal bid was received. The bid total is indicated in the table below: Contractor I Location Bid Neon Electric Corporation I Houston, Texas 1 $102,915.00 The Engineer's estimate for this project is $97,632.00. The Public Works engineering staff recommends the project be awarded to the apparent low bidder, Neon Electric Corporation. Neon Electric Corporation has 30 years of experience in manufacturing and installing similar products. A total of thirty (30) calendar days are allocated for completion of this project. Funds will be funded through TxDOT at (100%). Approval of the resolution. Couricilmember Mouton moved to ADOPT A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO NEON ELECTRIC CORPORATION, OF HOUSTON, TEXAS, IN THE AMOUNT OF $102,915.00 FOR THE CONSTRUCTION OF NINE (9) 7' X 14' BUS SHELTERS AT VARIOUS CITY LOCATIONS AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH NEON ELECTRIC CORPORATION, OF HOUSTON, TEXAS. Councilmember Pate seconded the motion. Minutes — November 21, 2017 AYES: MAYOR AMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUEL AND MOUTON NAYS: NONE MOTION PASSED Resolution 17-250 5. Consider a resolution authorizing the City Manager to award a contract to Racehorse Foundation Co., Inc. of Lumberton for the construction of concrete slabs for the bus shelters at various locations. The project consists of constructing nine (9) concrete slabs at various bus stop locations throughout the City of Beaumont. Each constructed slab will provide the required foundation for the proposed 7'x 14' hip -roof bus shelter, which will be installed upon completion of the concrete slabs. On November 2, 2017, two (2) formal bids were received. The bid totals are indicated in the table below: Contractor Location Bid Racehorse Foundation Co., Inc. Lumberton, Texas $71,675.00 DezTex Industrial Port Arthur, Texas $78,880.00 The Engineer's estimate for this project is $82,368.00. Public Works engineering staff recommends the project be awarded to the apparent low bidder, Racehorse Foundation Co., Inc. A total of sixty (60) calendar days are allocated for completion of this project. Funds will be funded through TxDOT at (100%). Approval of the resolution. Councilmember Mouton moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE AWARD OF A CONTRACT TO RACEHOURSE FOUNDATION CO., INC. OF LUMBERTON, TEXAS, IN THE AMOUNT OF $71,675.00 FOR THE CONSTRUCTION OF NINE (9) CONCRETE SLABS FOR BUS SHELTERS AT VARIOUS CITY LOCATIONS AND THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH RACEHORSE FOUNDATION CO., INC. OF LUMBERTON, TEXAS. Councilmember Pate seconded the motion. AYES: MAYORAMES, COUNCILMEMBERS JORDAN, GETZ, PATE, SAMUELAND MOUTON NAYS: NONE MOTION PASSED Resolution 17-251 Minutes — November 21, 2017 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. WORK SESSION Public Review and discuss outstanding accounts related to the demolition of commercial properties COMMENTS None Kyle Hayes, City Manager reviewed and discussed outstanding accounts related to the demolition of commercial properties. The manager passed out information which showed the commercial properties that have been demolished with liens on those properties. The manager stated that both General Fund and Community Development Block Grant money has been used to demolish the properties. The properties listed all have liens on them and if the property owners were to sell the property the City would then get reimbursed for the cost of the demolition. It was Council's decision to look at the properties with the larger amounts and to determine a parameter in which Council will handle each property, it was also stated that in the long run the liens will remain and when the property owner sells the property the City will recoup the funds that are owed the City. Administration will look at what the parameters will be and detail the process and bring this back to. Council for approval. Public Comments (Persons are limited to three minutes) Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER MOUTON - WHISHED EVERYONE A HAPPY AND BLESSED THANKSGIVING, COMMENTED ON THE NLC CONFERENCE THAT SHE ATTENDED, GAVE CONDOLENCES TO THE FAMILY OF BEAUMONT POLICE OFFICER KY BROWN AND THE ENTIRE POLICE DEPARTMENT, ANNOUNCED THE BLUE SANTA TOY RUN WILL BE HELD ON SATURDAY, NOVEMBER 25, 2017, AT CAVENDER'S, REGISTRATION WILL START AT 8:00 A.M., WITH A $20.00 REGISTRATION FEE, ASKED EVERYONE TO GO OUT AND SUPPORT THIS GREAT EVENT, CONGRATULATED NORMAN BELLARD OF LAMAR UNIVERSITY ON HIS APPOINTMENT AS THE NEW INTERIM ATHLETIC DIRECTOR COUNCILMEMBER SAMUEL - CONDOLENCES TO BEAUMONT POLICE OFFICER KY BROWN'S FAMILY AND THE BEAUMONT POLICE DEPARTMENT, WISHED EVERYONE A HAPPY THANKSGIVING, CONGRATULATED NORMAN BELLARD WITH LAMAR UNIVERSITY FOR BEING APPOINTED AS THE INTERIM ATHLETIC DIRECTOR Minutes — November 21. 2017 COUNCILMEMBER PATE - WISHED EVERYONE A HAPPY THANKSGIVING, CONDOLENCES TO THE KY BROWN FAMILY AS WELL AS THE BEAUMONT POLICE DEPARTMENT, STATED THAT THE MAYOR WILL PROBABLY SAY SOMETHING ABOUT A PROJECT THAT THEY HAVE BEEN WORKING ON AND WILL DEFER THE COMMENTS TO HER, COMPLIMENTED .STAFF IN THE PUBLIC WORKS DEPARTMENT REGARDING SEVERAL OF THE TRAFFIC LIGHTS THAT HAVE BEEN REMOVED ON MAIN ST. MAYOR PRO TEM WRIGHT - ABSENT COUNCILMEMBER GETZ - COMPLIMENTED CITY STAFF FOR GETTING NORTH WEST PARKWAY OPEN, STATED THE REST OF NORTH WEST PARKWAY IS STILL UNDER CONSTRUCTION, GAVE CONDOLENCES TO THE FAMILY OF OFFICER KY BROWN, REMINDED THE CITY MANAGER THAT HE WOULD STILL LIKE TO TAKE A TOUR OF THE FACILITIES THAT WERE DAMAGED DURING HURRICANE HARVEY, ALSO WOULD LIKE A COPY OF THE DATA THAT DETERMINED HOW THE BUS SHELTERS WERE SELECTED, WISHED EVERYONE A HAPPY THANKSGIVING COUNCILMEMBER JORDAN - COMMENTED ON THE NLC CONFERENCE SHE ATTENDED FOR THE FIRST TIME, WISHED EVERYONE A HAPPY THANKSGIVING CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - STATED THAT OFFICER KY BROWN HAD 32 YEARS OF SERVICE WITH THE BEAUMONT POLICE DEPARTMENT AND WAS THE COMMANDER OF THE SWAT TEAM AND WILL BE SURELY MISSED, ALSO COMMENTED ON POLICE OFFICER NICK THOMPSON WHO WAS IN ATTENDANCE AT THE COUNCIL MEETING, STATED THAT HE BATTLED A SIMILAR CANCER, OFFICER THOMPSON IS AN EXCELLENT OFFICER AND IS ALSO ON THE SWAT TEAM AND WAS WITH HIM AND THE MAYOR THROUGHOUT THE STORM MAYOR AMES - GAVE CONDOLENCES TO THE FAMILY OF OFFICER KY BROWN AND THE BEAUMONT POLICE DEPARTMENT, ANNOUNCED THAT COUNCILMEMBER MOUTON WAS ELECTED TO THE NLC- NBCLEO BOARD AS THE ASSISTANT SECRETARY, CONGRATULATED HER ON BEING ELECTED, COMMENTED ON THE MAYORS CONFERENCE THAT SHE ATTENDED AND THE DISCUSSION OF NON-PRESCRIPTION DRUG,USE WHICH NLC IS ADDRESSING Open session of meeting recessed at 2:43 p.m. Minutes — November 21, 2017 EXECUTIVE SESSION Consider matters related to the deliberation of the purchase, exchange, lease or value of real property in accordance with Section 551.072 of the Government Code, to wit: 950 Washington Boulevard (former Public Health Facilities) ive Session, Council adjourned. Minutes — November 21, 2017