Loading...
HomeMy WebLinkAboutPACKET FEB 21 2017BEAUMONT TEXAS REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 21, 2017 1:30 P.M. CONSENT AGENDA * Approval of minutes — February 14, 2017 Confirmation of committee appointments A) Approve the award of a contract for real estate brokerage services to Ken Wheel, Inc. dba Wheeler Commercial of Beaumont B) Authorize the City Manager to execute an agreement with Lamar University for video production services U BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Todd Simoneaux, Chief Financial Officer MEETING DATE: February 21, 2017 REQUESTED ACTION: Council consider a resolution approving the award of a contract for real estate brokerage services to KenWheel, Inc. dba Wheeler Commercial of Beaumont. BACKGROUND The State of Texas recently allowed cities to select a licensed Texas Real Estate Broker to list and sell City -owned properties. City staff will select the properties that will be listed by the broker. The broker will be responsible for writing and posting the property on the Multiple Listing Service (MLS) which is the online system where all real estate brokers post their new listings, posting the property on the company website and carrying out other responsibilities associated with selling the property. A Request for Proposal (RFP) for a real estate broker was sent to eight (8) potential respondents. Two (2) responses were received. A panel of City staff met and evaluated the two (2) responses according to the criteria provided in the RFP. A copy of the evaluation is attached. The RFP was solicited for a one (1) year contract. There is an option to renew this contract annually for a maximum of three (3) renewals. The percentage fee that will be paid to Wheeler Commercial is six percent (6%) if another broker is involved and three percent (3%) if no other broker is involved. FUNDING SOURCE Fees are paid from proceeds derived from the sale of property. RECOMMENDATION Approval of the resolution. RICH WITH oTPORTUNITY BUNION* T - E . X * A CITY OF BEAUMONT, BEAUMONT, TEXAS PURCHASING DIVISION CRITERIA EVALUATION SHEET RFP Name: Real Estate Broker Services RFP Number: PF0117-03 RFP Opening Date: February 2, 2017 Contact Person: Patrick Bardwell, Purchasing Manager pbardwell(a.ci. beaumont,tx, us Phone: 409-880-3175 KenWheel Inc dba Wheeler Commercial Beaumont, TX Coldwell Banker Commercial Arnold and Associates Beaumont, TX Item Evaluation Description Max Points Score Score 1 Applicants experience in assisting buyers and sellers to complete real estate transactions. 25 23.33 23.33 2 Marketing strategies used to seek buyers/investors for City -owned commercial properties. 25 22.67 21.33 3 Quality of MLS Commerical listings provided with response. 15 14.67 13.33 4 Quality of references provided 10 10 9.67 5 Submittal accuracy to this RFP 10 10 8.33 6 Fee(s) 15 15 10.67 TOTAL POINTS 100 95.67 86.66 RESOLUTION NO. WHEREAS, Request for Proposals were solicited for a annual contract, with two (2) annual options to renew for a period of one (1) year, for real estate broker services on behalf of the City of Beaumont to list and sell City -owned properties; and, WHEREAS, KenWheel, Inc., d/b/a Wheeler Commercial, of Beaumont, Texas, submitted a response in the amount of six percent (6%) if another broker is involved and three percent (3%) if no other broker is involved; and, WHEREAS, City Council is of the opinion that the bid submitted by KenWheel, Inc., d/b/a Wheeler Commercial, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this ordinance are hereby, in all things, approved and adopted; and, THAT the bid submitted by KenWheel, Inc., d/b/a Wheeler Commercial, of Beaumont, Texas, for an annual contract, with two (2) annual options to renew for a period of one (1) year, for real estate broker services to list and sell City -owned property in the amount of six percent (6%) if another broker is involved and three (3%) if no other broker is involved be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with KenWheel, Inc., d/b/a Wheeler Commercial, of Beaumont, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of February, 2017. - Mayor Becky Ames - BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager MEETING DATE: February 21, 2017 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute an agreement with Lamar University in the amount of $12,135 for video production services. BACKGROUND Since 1997, Lamar University has provided video production services to the City that primarily includes recording regular meetings of the City Council for broadcast over the government access channel provided by Spectrum (formerly Time Warner Cable) on cable channel 4. City staff are satisfied with the cooperation and quality of service provided by Lamar University. This is an annual agreement, beginning on September 1, 2016 and ending on August 31, 2017. FUNDING SOURCE General Fund. RECOMMENDATION Approval of resolution. Lamar University College of Fine Arts & Communication - SETCAST P.O. BOX 10077 Beaumont, TX 77710 Phone 409-880-7077 Fax 409-880-8760 TO: Mr. Kyle Hayes, City Manager City of Beaumont P.O. Box 3872 Beaumont, TX 77704 FOR: SETCAST videotaping services INVOICE INVOICE #1002 DATE: NOVEMBER 1, 2016 DESCRIPTION AMOUNT Videotapes of Beaumont City Council meetings from 9/1/2016 to 8/31/2017 12,135.00 TOTAL 12,135.00 Make all checks payable to: Lamar University College of Fine Arts & Communication - SETCAST Payment is due within 30 days. If you have any questions concerning this invoice, contact O'Brien Stanley at 409-880-8160 Thank you for your business! RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a Letter of Agreement with Lamar University in the amount of $12,135.00 to provide video production services for the City of Beaumont from September 1, 2016 to August 31, 2017. The agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of February, 2017. - Mayor Becky Ames - Letter of Agreement Between Lamar University and the Beaumont City Council for the Taping of Beaumont City Council Meetings The Lamar University Department of Communication will provide video production services to the Beaumont City Council for the recording of each regular meeting of the Beaumont City Council from September 1, 2016 to August 31, 2017. The services provided by the Lamar University Department of Communication for the Beaumont City Council shall include, but not be limited to, the following: a) the recording of each regular meeting of the City Council, b) any post production work needed to broadcast the videotapes, C) the production of two public service announcements (PSA's), or other video production projects as directed by the city. The Lamar University Department of Communication will provide all production and post -production equipment related to the creation of public service announcements. d) the use of studio time, facilities, and staffing to produce one show/session per month. The Beaumont City Council will provide: a) a schedule of and agenda for all regular City Council meetings to the Lamar University Department of Communication, b) fixed -in-place cameras and a Newtek Tri -caster switches for the Lamar University SETCAST camera operator to use in the set-up, production, and recording of the meeting, C) a payment of $12,135 to the Lamar University College of Fine Arts & Communication for video production services provided from September 1, 2016 to August 31, 2017. The payment is to be made on or before October 30, 2016. For Lamar University, IA�__ — Ashley Scott,Assistm*(117 Direct r for Contract Management ;?-/-7 / 777 Date For the City of Beaumont, Kyle Hayes, Beaumont City Manager Date EXHIBIT "A" BEAUMONT T E X A S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS FEBRUARY 21, 2017 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition -Receive a presentation from the Magnolia Garden Club * Public Comment: Persons may speak on scheduled agenda item No. 1 /Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider a resolution authorizing the City Manager to execute Change Order No. 1, accept maintenance and authorize a final payment to LD Construction of Beaumont for the Avenue A Asphalt Rehabilitation Project (From Elgie to US 69 Frontage) WORK SESSION * Review and discuss private streets located within the City of Beaumont COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment (Persons are limited to 3 minutes) EXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Vanessa Coleman, et al v. City of Beaumont, Beaumont Water District; Cause No. E-198,302 Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777. I February 21, 2017 Consider a resolution authorizing the City Manager to execute Change Order No. 1, accept maintenance and authorize a final payment to LD Construction of Beaumont for the Avenue A Asphalt Rehabilitation Project (From Elgie to US 69 Frontage) BEAUMONT TEXAS TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director -✓ MEETING DATE: February 21, 2017 REQUESTED ACTION: Council consider a resolution authorizing the City Manager to execute Change Order No. 1, accept maintenance and authorize final payment to LD Construction, of Beaumont, Texas for the Avenue A Asphalt Rehabilitation Project (From Elgie to US 69 Frontage) in the amount of $164,017.18. On July 26, 2016, by Resolution No. 16-130, City Council awarded a contract in the amount of $642,783.50 to LD Construction, of Beaumont, Texas for the Avenue A Asphalt Rehabilitation Project (From Elgie to US 69 Frontage). Change Order No. 1, in the amount of $66,374.45, is required to adjust the estimated quantities to reflect the actual quantities used in the completion of the project, which increases the final contract amount to $709,157.95. The project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract. Acceptance of maintenance, approval of Change Order No. 1, and release of final payment in the amount of $164,017.18 is recommended. FUNDING SOURCE Capital Program — Street Rehabilitation Program. RECOMMENDATION Approval of the resolution. RESOLUTION NO. 16-130 WHEREAS, bids were solicited for a contract to provide all labor, materials, equipment and supplies for the Avenue A Asphalt Rehabilitation (from Elgie to US 69 Frontage) Project; and, WHEREAS, LD Construction, of Beaumont, Texas, submitted a bid in the amount of $642,783.50; and, WHEREAS, City Council is of the opinion that the bid submitted by LD Construction, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the bid submitted by LD Construction, of Beaumont, Texas, in the amount of $642,783.50 for a contract to provide all labor, materials, equipment and supplies for the Avenue A Asphalt Rehabilitation (from Elgie to US 69 Frontage) Project be accepted by the City of Beaumont; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to execute a contract with LD Construction, of Beaumont, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of July, 2016. -'<'>uA4Mr '4 �'�w ML/r - Ma Becky Ames - CITY OF BEAUMONT DATE: February 10, 2017 PROJECT: AVENUE A REHABILITATION PROJECT OWNER: CITY OF BEAUMONT CONTRACTOR: LD CONSTRUCTION CHANCE ORDER NO.: 01(FINAL) +ow $ Alii?/cRit(t"'iii?RS HIiCD;€ Add/Delete Construction Items and/or quantities to the Contract: Item No. Item Code Description Unit Original Quantity Final Quantity Unit Price Final Amount 340 6047 D -GR HMA(SQ) TY -C PG70-16 TON 2,284 2,672.9 590.00 5240,560.10 340 —* D -GR HMA(SQ) TY -F PG70-16 SY 20,760 21.4025 $6.00 5128,415.00 351 2008 FLEXIBLE PAVMENT STRUCTURE REPAIR (12") SY 664 821.7 $130.00 5106,821.00 354 2048 PLANE ASPH CONC PAV (3") SY 21,709 22,3515 $450 5100,581.75 500 2001 MOBILZATION LS 1 1 550,000.00 550,000.00 502 2001 BARRICADES, SIGNS AND TRAFFIC HANDLING MO 2 2.333 52,000.00 54,666.00 530 2010 DRIVEWAYS(ACP) SY 2.56LO 2,624.8 522.00 557,745.60 666 2012 REFL PAV MRK TY 1(W) 4" (SLDx1OOMIL) LF 368 391 $3.00 $1,143.00 666 2084 RF,FI, PAV MRK TY I (W) 4" (RRXING)(IOOMIL) EA 2 2 $1,000.00 52,000.00 666 2105 REFL PAV MRK TY I (Y) 4" (BRKx100MIL) LF 1,717 1,690 $150 52,535.00 666 2111 REFL PAV MRK TY I (Y) 4" (SLDx100MIL) LF 2,873 3,327 51511 $4,990.50 678 2105 PREFAB PAV MRK TY I (W) (24") (SIA) LF 340 410 $20.00 $8,200.00 678 2118 PREFAB PAV MRK TV I (W) (36") (VI.D TRt) EA IS 15 5100.00 51,500.00 TOTAL FINAL AMOUNT PREVIOUS CHANGE ORDERS CONTRACT AMOUNT CHANGE ORDER TOTAL AMOUNT ADDED S709,157.95 $642,783.50 566,374.45 ORIGNAL CONTRACT AMOUNT: NET FROM PREVIOUS CHANGE ORDERS: TOTAL AMOUNT OF THIS CHANGE ORDER: PERCENT OF THIS CHANGE ORDER: TOTAL PERCENT CHANGE ORDER TO DATE: FINAL CONTRACT AMOUNT: ACCEPTED BY: KEITH GUNN LD CONSTRUCTION APPROVED BY: ZHENG TAN, P.E. CITY ENGINEER �DJOSEPH A NI, P.E. WO� CTOR ATTESTED BY: 5642,783.50 $642,783.50 S66,374.45 10.33% 10.33% $709,157.95 PROJECT KYLE HAYES, CITY MANAGER TINA BROUSSARD CITY CLERK CITY OF BEAUMONT PAY ESTIMATE OJECT NAME : Avenue A REHAB PROJECTPROJECT NUMBER: PWO516-16 NTRACTOR : LD CONSTRUCTION CONTRACT DATE: October 12, 2016 Y ESTIMATE # : 04 -FINAL CONTRACT CALENDAR DAYS: 70 NTRACT AMOUNT : 5642,783,50 PERCENT OF TIME USED: 120% PERCENT OF WORK COMPLETED: 110.33% Y PERIOD: JANUARY 1-18, 2016 CALENDAR DAYS USED: 84 CHANGE ORDERS : 0 ITEM NO. ITEM CODE DESC. CODE DESCRIPTION BID Unit PREVIOUS CURRENT TOTAL UNIT PRICE TOTAL FINAL AMOUNT DUE : $164,017.18 QUANTITY ESTIMATE ESTIMATE ESTIMATE TO AMOUNT 1 340 6047 D -GR HMA SQ TY -C PG70-16 2,284 TON 2,284 388.89 2,672.9 S 90.00 $240,560.10 2 340 "" D -GR HMA SQ TY -F PG70-16 20,760 SY 20,760 642.5 21,402.5 $ 6.00 $128,415.00 3 351 2008 FLEXIBLE PAVEMENT STRUCTURE REPAIR 12' 664 SY 697.8 123.9 821.7 $ 130.00 $106,821.00 4 354 2048 PLANE ASPH CONC PAV 3' 21,709 SY 21,709 642.5 22,351.5 $ 4.50 $100,581.75 5 5W 2001 MOBILIZATION 1 LS 1 0 1 $ 50,000.00 $50,000.00 6 502 2001 BARRICADES SIGNS AND TRAFFIC HANDLING 2 'MO 1.825 0.508 2.333 $ 2,000.00 $4,666.00 7 530 2011 DRIVEWAYS ACP 2,562 SY 0 2,625 2,625 $ 22.00 $57,745.60 8 666 2012 REFL PAV MRK TY I MO 4' SLD 100MIL 368 LF 0 381 381 $ 3.00 $1,143.00 9 666 2084 REFL PAV MRK TY I 4' RRXING t00MIL 2 EA 0 2 2 S 1,000.00 $2,000.00 10 666 2105 REFLPAV MIRK TYI Y 4' B 100MIL 1,717 LF 0 1,690 1,690 $ 1.50 $2,535.00 11 666 2111 REFLPAV RKTYI 4' LD 100MIL 2,873 LF 0 3,327 3,327 $ 1.50 $4,990.50 12 668 2105 B V MR 24' SLD 340 LF 0 410 410 S 20.00 $8,200.00 13 668 2116 36' LD TRI 151 EA 1 0 1 15 15 is 100.00 $1,500.00 PREPARED BY: d Toch r. - dway Designer RECOMMENDED BY: ZEH TAN, P.E. -CITY ENGINEER APPROVED BY: / \';�JOSEP AJDALANI, P.E. - PU WORKS DIRECTOR I certify that all work and materials covered by this invoice have been completed and/or delivered in accordance with the Contract Documents. LD Construction, Contractor H.E.C.BEAUM©NT Public Works L— GRAND TOTAL AMOUNT OF WORK DONE : $709,157.95 LESS 5% RETAINAGE $ SUB TOTAL: $709,157.95 LESS PREVIOUS PAY ESTIMATE : $543,565.77 LESS LIQUIDATED DAMAGES: $ 1,575.00 5 -Days FINAL AMOUNT DUE : $164,017.18 2%9/201/ t�r1 RESOLUTION NO. WHEREAS, on July 26, 2016, the City Council of the City of Beaumont, Texas, passed Resolution No. 16-130 awarding a contract in the amount of $642,783.50 to LD Construction, of Beaumont, Texas, for the Avenue A Asphalt Rehabilitation (From Elgie to US 69 Frontage) Project; and, WHEREAS, Change Order No. 1, in the amount of $66,374.45, is necessary to adjust the estimated quantities in the contract to reflect the actual quantities used in the completion of the project, thereby increasing the contract amount to $709,157.95; and, WHEREAS, the project has been inspected by the Engineering Division and found to be complete in accordance with the provisions and terms set forth in the contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 for additional work described above, thereby increasing the contract amount by $66,374.45 for a total contract amount of $709,157.95 for the Avenue A Asphalt Rehabilitation (from Elgie to US 69 Frontage) Project; and, BE IT FURTHER RESOLVED THAT the Avenue A Asphalt Rehabilitation (from Elgie to US 69 Frontage) Project be and the same is hereby accepted; and, BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final payment in the amount of $164,017.18 to LD Construction, of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 21st day of February, 2017. - Mayor Becky Ames - WORK SESSION Review and discuss private streets located within the City of Beaumont