HomeMy WebLinkAboutPACKET FEB 14 2017BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS FEBRUARY 14, 2017 1:30 P.M.
CONSENT AGENDA
Approval of minutes — February 7, 2017
* Confirmation of committee appointments
A) Authorize the City Manager to execute a Joint Election Agreement between the City of
Beaumont and Beaumont Independent School District for the General Election
B) Authorize the Mayor to execute a waiver granting permission for the Jefferson County
Mosquito Control District to operate aircraft at a low altitude over the City of Beaumont
for mosquito control purposes
C) Authorize the City Manager to renew a loan agreement with the National Museum of the
United States Air Force
D) Approve the award of a contract for property insurance brokerage services to McGriff,
Seibels and Williams of Texas, Inc. of San Antonio
E) Approve a resolution accepting the donation of property for the Pointe Parkway North
Project
L
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tina Broussard, City Clerk, TRMC
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council to consider authorizing the City Manager to execute a Joint
Election Agreement between the City of Beaumont and Beaumont
Independent School District for the General Election.
_.T�lT�Iii1�1
This joint Election Agreement is a requirement of Beaumont Independent School District for the
City Clerk to coordinate and handle all services for the Joint Election in accordance with the
provisions of the Texas Election Code. The City Clerk will serve as administrator for the
election; however, each participating authority remains responsible for the lawful conduct of their
respective elections.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a joint Election
Services Agreement between Beaumont Independent School District and the City of
Beaumont for the City of Beaumont General Election being held jointly with the Port of
Beaumont and Beaumont Independent School District. The Agreement is substantially
in the form attached hereto as Exhibit "A" and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
JOINT ELECTION AGREEMENT
This agreement is entered into this day of 2017, by and
between the City of Beaumont, Texas (the "City"), and the Beaumont Independent
School District (the "District").
WHEREAS, under Chapter 271 of the Texas Election Code the City and the
District have the authority to conduct joint elections; and
WHEREAS, the City and the District will conduct general elections on the May
uniform election date, May 6, 2017; and
WHEREAS, the parties to this agreement desire that the respective general
elections of the entities shall be held jointly ("Joint General Elections") for reasons of
cost efficiency and convenience for the voters of the entities.
NOW, THEREFORE, IT IS AGREED that a joint election will be held by the
City and the District under the following terms and conditions, and the parties hereto
agree with said conditions:
1. That the Joint General Elections conducted by the City and the District will utilize
the polling locations and ballots designated by the City and the District in their duly
adopted resolutions calling their respective General Elections.
2. That the City will be responsible for the recruiting, hiring, and training of all
Presiding and Alternate Judges, Election Clerks, Presiding Judge of the Early Voting
Ballot Board and Deputy Early Voting Clerks for both early voting by personal
appearance and election day for the Joint General Elections.
3. That the City and the District anticipate that they will each separately retain, and
be responsible for their portion of, the services of the Jefferson County Clerk pursuant to
agreements entered into by each entity under Texas Election Code Chapter 31 and under
which the Jefferson County Clerk shall conduct portions of the Joint General Elections.
4. That the City and the District may share election equipment, ballots, judges and
other facilities for the election secured by the City and the District.
5. That early voting both by mail and by personal appearance will be jointly
conducted with the City Clerk acting as the Joint Early Voting Clerk for both the District
and the City.
6. That the City and the District will each be responsible for the preparation,
publication, and Spanish translation of its own Notice of Election, Order of Election, and
acceptance of applications for a place on the ballot.
00973047;1 EXHIBIT "A"
7. That the City will provide the District with an accounting of the costs and
expenses of conducting the Election for the District. The City and the District will each
be responsible for one-half (1/2) of the total cost and expenses of the election process.
8. That the financial obligations of the parties hereto are payable from current
revenues of the respective parties that have been budgeted and appropriated for the
purposes set forth herein.
9. That this agreement was adopted by official action of the governing bodies of
both the City and the District. That the undersigned are the duly authorized
representatives of the parties' governing bodies, and the signatures represent adoption and
acceptance of the terms and conditions of this agreement.
APPROVED AND AGREED this day of 2017.
CITY OF BEAUMONT, TEXAS
Kyle Hayes, City Manager
ATTEST:
Tina Broussard, City Clerk
APPROVED AND AGREED this the _ day of 2017.
BEAUMONT INDEPENDENT SCHOOL
DISTRICT
Dr. Jimmy Simmons, President
ATTEST:
Robert Turner, Secretary
00973047;1
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Jarmon, Executive Assistant to the City Manager
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution authorizing the Mayor to execute a
waiver granting permission for the Jefferson County Mosquito
Control District to operate aircraft at a low altitude over the City of
Beaumont for mosquito control purposes.
BACKGROUND
The Jefferson County Mosquito Control District is requesting that the City of Beaumont grant
authority for them to operate their aircraft at a low altitude over the City of Beaumont for
mosquito control purposes. The Jefferson County Mosquito Control District operates their
aircraft in accordance with all federal and state rules and regulations governing this type of
application.
The Jefferson County Mosquito Control District makes this request on an annual basis.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
Jefferson County Mosquito Control District
Organized in 1950
Kevin J. Sexton, Director
8905 First Street
Beaumont, Texas 77705
Phone: (409) 719-5940
Fax: (409) 727-4176
ksextonC co. iefferson. tx. us
January 5, 2017
Mayor's Office
City of Beaumont
P.O. Box 3827
Beaumont, TX 77704
Dear Mayor:
Advisory Commission:
Dr. M. 0. Way, Chairman
Denise Wheeler, Secretary
George Mitchell
Matt Vincent
Paul Jones
Reginald Boykins Sr.
Each year the Jefferson County Mosquito Control District requests the governing bodies
of the different communities in Jefferson County to furnish a waiver permitting the Mosquito
Control aircraft to fly at low altitudes over the territory under their jurisdiction.
It is respectfully requested that the City Council sign the enclosed waiver granting
permission for the Jefferson County Mosquito Control District to operate aircraft over the City of
Beaumont for mosquito control purposes.
Federal Regulations places the responsibility of maintaining all records and complying
with all rules and regulations upon the operator of the aircraft. This file is open at all times for
inspection.
We furthermore request that you please mail or fax the signed copy of the waiver to the
number listed above.
If at any time you may have any questions, please contact Jerry Hinson, Chief Pilot or
Kevin J. Sexton, Director for assistance.
Re e
ry inson, Chief Pilot
Cc: County Judge Jeff Branick, Jefferson County
Commissioner Eddie Arnold, Precinct 1
Commissioner Brent Weaver, Precinct 2
Commissioner Michael Sinegal, Precinct 3
Commissioner Everett Alfred, Precinct 4
Jefferson County Mosquito Control District
Organized in 1950
Kevin J. Sexton, Director
8905 First Street ) /
Beaumont, Texas 77705
Phone: (409) 719-5940
Fax: (409) 727-4176
ksexton@co.iefferson.tx.us
January 5, 2017
AERIAL WAIVER
Mayor's Office
City of Beaumont
P.O. Box 3827
Beaumont, TX 77704
Advisory Commission:
Dr. M.O. Way, Chairman
Denise Wheeler, Secretary
George Mitchell
Matt Vincent
Paul Jones
Reginald Boykins Sr.
The Jefferson County Mosquito Control District is authorized to fly at low altitudes as
required for the application of pesticides for the control of mosquitoes within the limits of City of
Beaumont, Texas. Jefferson County Mosquito Control operates in accordance with all Federal
and State Rules and Regulations governing this type of application.
Signature:
Mayor's Office, City of Beaumont, Texas
Date:
Jerry Hinson, Chief Pilot
Jefferson County Mosquito Control District
JWH/dw
F)
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
101 aI:IWaIWKS] 0:32F_�o]di[ffl 041M
THAT the Mayor is hereby authorized to execute a document furnishing a waiver to the
Jefferson County Mosquito Control District for the purpose of allowing their aircraft to fly
at low altitudes over the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
c
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Ryan Slott, Parks and Recreation Director
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
renew a loan agreement with the National Museum of the United
States Air Force.
BACKGROUND
In 1992, the United States Air Force loaned the City a jet to be used only for display purposes.
The jet is located at Babe D. Zaharias Park. Department of Defense regulations require the Air
Force to check each year on the status of the jet to be sure that it is being used as intended. The
National Museum of the United States Air Force, which is now charged with the responsibility of
verifying the status of the jet, is requesting that the loan agreement be renewed in accordance with
the original terms of the loan and federal regulations.
The jet is an attractive addition to the park and staff wishes to keep it there on display.
BUDGETARYIMPACT
Not applicable.
RECOMMENDATION
Approval of resolution.
ATTACHMENT 1
NATIONAL MUSEUM OF THE UNITED STATES AIR FORCE (NMUSAF)
LOAN AND STATIC DISPLAY PROGRAMS
INSTRUCTIONS FOR PREPARATION AND MAINTENANCE OF AEROSPACE
VEHICLES
SECTION A - GENERAL
A. Information:
1. This instruction covers the requirements for the preparation and preservation of aerospace
vehicles for static display by an organization borrowing an aerospace vehicle from the National
Museum of the United States Air Force (NMUSAF).
2. These requirements are designed to return and/or maintain the aerospace vehicle in as near
original configuration as possible and to render them suitable for display.
3. Generally, all reconditioning, repairing, and refinishing will be accomplished in
accordance with current Air Force directives and instructions and in a manner that would not
modify it in any way, thereby altering the original form, design, or the historical significance of,
said property. Deviations from this standard must be requested in writing and approved by
NMUSAF.
B. Security Requirements:
1. Aerospace vehicles on display and undergoing preparation for display shall be kept secure
from unsupervised personnel. Aerospace vehicles will be maintained with sufficient security to
ensure that it is protected from vandalism and theft or unauthorized removal of components.
2. Any theft or unauthorized removal of components shall be immediately reported to the
local law enforcement agency and by the next working day to NMUSAF. This must be followed
by a report of the investigation of the incident within 30 days.
3. All canopies, doors, access hatches, and access plates, except for one entrance door, will
be permanently sealed shut by any of the following methods to prevent unauthorized entry:
a. Bolting through the hatch to internal crossbars placed across the opening. These can
be fabricated from sturdy steel strapping or channel iron.
b. Riveting the door securely to the jamb section.
c. Attaching hasps internally and securing with inside padlock.
Revised 30 Dec 2014
d. Whatever method is employed to secure doors and access hatches, the crevices
remaining will be filled with caulking compound or elastic putty to prevent internal damage from
rain, snow, dust and ice. The access door that is not permanently sealed must be secured by a
hasp welded or riveted in place. Multiple locks (two or three) are preferable, each with separate
key or combination. This technique will reduce the possibility of unauthorized access but will
provide emergency entrance for authorized personnel.
C. Maintenance Records:
1. Whenever items are permanently removed, the removal and disposition of such items shall
be annotated on a maintenance log or AF Form 3581 (available from NMUSAF).
2. All work items that are accomplished shall be listed and signed off on a maintenance log
(AF Form 3581, available from the NMUSAF).
3. Utilizing the maintenance log, a detailed accounting will be maintained by the borrower of
all items removed or installed with the date of installation/removal and the name of the
individual accomplishing the work.
4. Copies of all maintenance records must be returned to NMUSAF/MUC with the annual
loan renewal process for preservation.
SECTION B - REQUIREMENTS
A. Prepare Powerplant for Display:
1. Disconnect and drain all water and oil lines, tanks, valves, and pumps. Reconnect lines
and reinstall plugs after draining (if applicable).
2. Clean excess oil and grease from exterior components of engines (if applicable).
3. Check powerplant cowling for corrosion and damage. Repair and refinish as necessary for
display.
4. Install intake and exhaust protective covers. Use standard covers if available or suitable
substitutes.
5. Clean and preserve propeller(s). Treat any affected areas and refinish to standard
configuration.
B. Prepare Landing Gear:
1. Clean and preserve strut.
2. Clean all wheels and other landing gear components.
Revised 30 Dec 2014
3. Check and remove corrosion. Repaint to standard configuration.
4. Check all tires for excessive wear and adjust pressure as required.
5. Secure all retractable landing gear in the down position with positive locking devices.
C. Prepare Hydraulic Systems:
Clean all exposed finished surfaces of actuating rods, hydraulic cylinders, locks, and valves.
Other hydraulic equipment will be cleaned and coated with corrosion preventative compound.
D. Prepare Electronic Systems:
Leave all electronic equipment that is not reclaimed installed on the aerospace vehicle. Stow
all connectors from equipment that has been removed.
E. Prepare Airframe:
1. Check airframe for corrosion and treat affected areas.
2. Clean all debris and foreign material from interior of fuselage.
3. Check airframe for external damage and repair.
4. Cover all openings that will allow the entrance of water or other foreign matter that may
have a corrosive or other deteriorating effect. Use standard covers if available, or suitable
substitutes. Additional protection may be incorporated for aerospace vehicles displayed outside.
5. Check all fuselage, wing, and empennage drain holes for obstructions. Aerospace vehicles
displayed outside may necessitate additional drain holes to ensure proper drainage. Drain holes
should be periodically probed to ensure they are not obstructed. Inspect for water trapped in
lower portions of fuselage. If water is present, comply with instructions contained in applicable
technical order for removal and correction.
6. Clean and treat lavatory and relief facilities (if applicable).
7. Check all astrodomes and plastic panels for crazing and damage. Repair and/or replace as
necessary. Clean all plastic panels thoroughly with soap and water.
F. Prepare Control Surfaces:
1. Check all metal control surfaces for corrosion and treat -affected areas.
2. Check all control surfaces for external damage and repair areas as necessary.
3. Inspect all fabric -covered control surfaces, repair or re-cover as necessary.
Revised 30 Dec 2014
4. Check all control surfaces, attaching mechanisms for loose rivets and/or sheared bolts and
make necessary repairs.
5. Secure all moveable surfaces in a neutral position with positive locking devices.
G. Radiation Safety:
No radioactive components will be reinstalled by the borrowinE organization. If
radioactive items are found reinstalled during later inspections, the borrowing organization will
pay the cost of removal of the radioactive items and any decontamination required.
H. Final Preparation:
1. Secure aerospace vehicles by attaching tie down restraints to surface attaching points and
to major structural parts of the item. Tie down restraints, including surface attaching points,
should be of sufficient strength to withstand the expected wind condition for the locality.
2. Place aerospace vehicles on surface concrete or asphalt of sufficient strength to support its
weight. This will not apply if the recipient, with the written permission of the NMUSAF, has
mounted the aerospace vehicle on a pylon attached to its structural members.
3. Aerospace vehicles that are normally supported on pneumatic tires must be placed on
display stands. Tires should be inflated and or checked to maintain normal tire shape.
4. Remove all antenna wires that could serve as a bird roost.
5. Install bird proofing on all aerospace vehicle openings, including intake and exhaust
covers.
6. Flag or cover protruding objects of a hazardous nature.
I. Coordination:
1. Deviation from the procedures outlined in this attachment must be requested in writing
and require written approval prior to deviation.
2. No aerospace vehicles will be renovated, reconfigured, have markings changed, or tail
number altered, or any parts added, removed, or replaced as part of a planned restoration effort
without prior written approval from the NMUSAF.
Revised 30 Dec 2014 4
ATTACHMENT 2
NATIONAL MUSEUM OF THE UNITED STATES AIR FORCE (NMUSAF)
LOAN AND STATIC DISPLAY PROGRAMS
INSTRUCTIONS FOR THE CARE OF ARTIFACTS
A. Information:
1. These general guidelines are provided to fulfill the NMUSAF's obligation to ensure the
preservation of the collection and to define the responsibilities of organizations that retain
historical property for display.
2. Under normal circumstances, artifacts will not be made available from the NMUSAF
unless the basic measures for preservation and conservation have already been accomplished.
However, regardless of the state of preservation at the time of receipt, an assessment must be
made and all appropriate measures taken to ensure continued preservation of historical property.
All items must be properly prepared for exhibition, placed in a safe environment and inspected
periodically.
B. General Guidelines for Artifacts:
1. All artifacts must be protected from harmful exposure and maintained in a stable
environment. Preservative treatments and mounting techniques will vary with each item
depending on its material(s), condition and display method. The following are some general
guidelines:
a. When displaying an artifact never modify it in such a way as to alter or compromise its
integrity, authenticity or uniqueness. Retain its natural characteristics.
b. Provide appropriate physical security against vandalism or theft through the use of
locked or sealed display cases. The artifact's intrinsic value should determine the security
measures required.
c. Good housekeeping and environmental control are essential for the long term care of
museum artifacts.
2. Contact the NMUSAF Conservator for guidance if needed.
C. Damage Threats to Artifacts: The threats of damage or deterioration to artifacts generally
come from four sources:
Revised 30 Dec 2014
1. People — The greatest threat to the continued survival of an artifact comes from people.
This is a result of mishandling the artifact resulting in mechanical breakage, soiling from
unprotected hands (fingerprints), improper cleaning methods and incorrect attempts at
preservation or repairs (making it 'look' better). Unfortunately, theft must also be included in this
category.
2. Light — Light, a form of radiation, damages many materials, especially fabrics. This
damage is first observed as the fading of colors followed by the gradual breakdown of the
material. The most harmful portion of the light spectrum is ultra -violet (UV). Protecting from
UV is accomplished by avoidance of natural sunlight or artificial light such as florescent and
halogen. The use of Light Emitting Diodes (LED) is the preferred standard in museum exhibits.
Normal incandescent lighting is low in UV radiation.
a. All historical property on loan from the NMUSAF that is on interior exhibit will not
be exposed to light level which exceeds 200 lux or 20 foot-candles from any source. The
acceptable level for most artifacts falls between 50 and 200 lux or 5 and 20 foot-candles.
Sensitive artifacts, such as artwork, photographs and textiles should have their intensity levels
adjusted toward lower limits and/or limited exposure time. There is a reciprocity law between
intensity (lux) and time of exposure: Ten hours of exposure at 50 lux has the same damaging
effect as 1 hour at 500 lux.
b. Protection for UV is accomplished by avoidance or shielding. Shielding of UV
producing light sources, such as direct or diffused sunlight and all fluorescent lighting, requires
OF Plexiglas, solar screen, blackout curtains or UV filtering sleeves. All UV filtering media
have a life span of about 10 years, after which they must be changed to maintain their
effectiveness.
3. Environment — The most common environmental threats are heat and humidity. Ideally, an
artifact is displayed at a constant temperature of 68 degrees and 50% relative humidity. Of the
two, humidity is the most destructive. Excessive heat and humidity may create a favorable
environment for the growth of molds and fungus as well as rust/corrosion. Rapid changes in
temperature and humidity should be avoided.
4. Insect/Pest — Insects and pests can be highly destructive. The first line of defense is the
cleanliness of the facility. Careful monitoring and frequent inspection will provide early
detection of infestation. If and when an infestation is detected many methods of pest removal are
destructive to artifacts. If an artifact is exposed to infestation, contact the NMUSAF
Conservator.
D. Conservation: Adherence to the guidelines for preservation of artifacts will go a long way to
ensure their longevity. In rare instances, some conservation measures may be needed. Contact
the NMUSAF Conservator for guidance. Do not attempt to treat an artifact on your own.
E. Storage: All attempts should be made to place artifacts on exhibit as soon as possible.
Environmental control, good housekeeping and periodic inspections are essential to the proper
storage of artifacts. Textiles shall be stored flat when possible and laid out on acid free tissue
Revised 30 Dec 2014 2
paper. Well padded hangers should be used if textiles are hung for display. Storage on shelves
shall be loose with no piling or stacking of artifacts and all shelving covered with acid free tissue.
If shelving is wood, it shall be sealed to deter transfer of acid from wood to artifacts. Cabinets
are preferable to open storage as they discourage theft, dust and insect problems.
F. Handling: Wear cotton, nitrile or latex gloves while handling artifacts. Two hands should
be used to handle or carry artifacts to reduce risk of dropping. Carry only one artifact at a time.
Do not carry or lift artifacts by handles or weakest point.
G. Display: Displaying an artifact can be very detrimental if not done properly. Cases should
be designed to incorporate OF -3 or OF -5 Plexiglas to shield artifacts from UV light. Cases
should be ventilated to allow air exchange and openings filtered to prevent entry of insects. All
interior surfaces of wooden cases should be properly sealed. All artifacts should be buffered
from acidic display materials. Never alter an artifact to fit a case or to facilitate mounting. Use
mannequins that do not place undue stress on uniforms. Do not force garments on to
mannequins. Keep cases clean and place them in areas away from direct sun and extremes in
temperature and humidity.
H. Shipping: Damage to artifacts can occur during shipping. Use appropriate packing materials
to protect the artifact during transit. Consult the NMUSAF to arrange shipping.
Revised 30 Dec 2014
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute the necessary
documents to renew the loan agreement with the National Museum of the United States
Air Force for the jet on display at Babe D. Zaharias Park.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer''`'
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution approving the award of a contract for
a property insurance broker to McGriff, Seibels and Williams of
Texas, Inc. of San Antonio.
BACKGROUND
The State of Texas allows cities to obtain a property insurance broker who acts on the city's behalf
in obtaining property insurance quotes from various insurance carriers. In addition to providing
insurance coverage placement, the broker will provide inspection and evaluation of buildings,
building appraisals, risk modeling and all wind and hurricane exposure services. The broker
cannot submit bids on insurance products and the services are rendered on a "fee only" basis.
A Request for Proposal (RFP) for a property insurance broker was sent to eleven (11) potential
respondents. Five (5) responses were received. A panel of City staff met and evaluated the five
responses according to the criteria provided in the RFP. A copy of the evaluation is attached.
The RFP as solicited was for a one (1) year contract. There is an option to renew this contract
annually for a maximum of two (2) renewals. McGriff, Seibels and Williams submitted a bid
with a cost of $24,000. Talon Insurance Agency is the current provider for the property insurance
broker and the previous annual cost was $40,000.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RICH WITIIH',orrOATUUNIT!
CITY OF BEAUMONT, B
f;1A 1+��O't���PURCHASING DIV SIONEAUMONT, TEXAS
T`•B•VVVVX•A•8
CRITERIA EVALUATION SHEET
RFP Name: Property Insurance Broker Services
RFP Number: PF1017-01
RFP Opening Date: January 26, 2017
Contact Person: Patrick Bardwell, Purchasing Manager
pbardwelf(a)ci. beaumont,tx,us
Phone: 409-880-3175
McGriff, Seibels & Williams
San Antonio, TX
USI Southwest, Inc.
EI Paso, TX
North American Solutions
Cypress, TX
Higginbotham dba
Talon Insurance
Nederland, TX
Wells Fargo Insurance
Services USA
Dallas, TX
Criteria
Max Points
Score
Score
Score
Score
Score
Responsiveness to the RFP
10
9.67
9.67
8.67
9.67
10
Economic Evaluation of the proposed fee schedule
40
37
34
40
26.33
20
Capability and resources to provide the requested
services and information contained in the proposal
50
49.33
46.33
37.33
47.33
43.67
Total Points
1 100
96
90
86
83.33
73.67
RESOLUTION NO.
WHEREAS, bids were solicited for a one (1) year contract for insurance broker
services on behalf of the City of Beaumont for all property insurance related services;
and,
WHEREAS, McGriff, Seibels, and Williams of Texas, Inc., submitted a bid in the
amount of $24,000.00; and,
WHEREAS, City Council is of the opinion that the bid submitted by McGriff,
Seibels, and Williams of Texas, Inc., should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-
THAT the bid submitted by McGriff, Seibels, and Williams of Texas, Inc., for a one (1)
year contract for insurance broker services for all City of Beaumont property insurance
related services in the amount of $24,00.00 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with McGriff, Seibels, and Williams of Texas, Inc., of
San Antonio, Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
E
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution accepting the donation of property for
the Pointe Parkway North Project.
BACKGROUND
Pointe Parkway North will directly tie into Northwest Parkway and provide a direct
interconnection with Highway 105. As part of this project, the owner of the property listed
below, has agreed to donate their property to the City:
Owner: Christian Fellowship Worship Center, Inc.
Parcel #11: 0.067 acre tract situated in W. B. Dyches Survey, Abstract No. 17
Appraised Value: $636.50
FUNDING SOURCE
None.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, Christian Fellowship Worship Center, Inc., has agreed to donate
0.067 acres of land situated in the W. B. Dyches Survey, Abstract No. 17, as shown and
described in Exhibit "1," attached hereto, to the City of Beaumont for the Pointe
Parkway North Project and,
WHEREAS, the City Council has considered the donation of said tract of land
and is of the opinion that the delivery and receipt of said tract for the stated purpose is
necessary and desirable and that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the donation of the above described property donated by Christian
Fellowship Worship Center, Inc. is hereby in all things accepted; and,
BE IT FURTHER RESOLVED THAT the City Manager is hereby authorized to
execute all documents necessary to accept said donation.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY
REMOVE OR STRIIKE ANY OR ALL OF THE FOLLOWING INFORMATION FROM THIS
INSTRUMENT THAT TRANSFERS AN INTERST IN REAL PROPERTY BEFORE IT IS
FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR
DRIVER'S LICENSE NUMBER.
THE STATE OF TEXAS X
COUNTY OF JEFFERSON X
KNOW ALL MEN BY THESE PRESENTS:
GIFT DEED
That, CHRISTIAN FELLOWSHIP WORSHIP CENTER, INC., a Texas nonprofit
corporation, of the County of Jefferson, State of Texas, hereinafter called GRANTOR GIVES,
DONATES, GRANTS AND CONVEYS, as a gift, with no reversionary right or interest in and
to the property retained, subject to the reservations and exceptions hereinafter made, and by these
presents does GIVE, DONATE, GRANT AND CONVEY unto the CITY OF BEAUMONT,
a municipal corporation, domiciled in Jefferson County, Texas, hereinafter called GRANTEE,
P. O. Box 3827, Beaumont, Texas 77704, and to its successors and assigns forever the property
described in Exhibit "A'.', attached hereto and made a part hereof for all purposes.
GRANTOR does hereby except and reserve from this conveyance unto itself, its
successors and assigns, forever, all of the oil, gas, and sulphur in and under the land herein
conveyed but waives all rights of ingress and egress to the surface thereof for the purpose of
exploring, developing, mining or drilling for same.
This conveyance is expressly made subject to all zoning laws and to restrictions,
covenants, conditions, easements and mineral and/or royalty reservations, if any, effecting the
property. TO HAVE AND TO HOLD the above described premises together with all and
singular the rights and appurtenances thereto and in any wise belonging, unto the said
GRANTEE and GRANTEE'S successors and assigns, forever; and said GRANTOR binds
themselves and their successors and assigns to warrant and forever defend all and singular the
EXHIBIT "1"
said premises unto the said GRANTEE and GRANTEE'S successors or assigns, against every
person lawfully claiming or to claim all or any part of the property, subject to the provisions
stated above, when the claim is by, through, or under GRANTOR but not otherwise.
EXECUTED this theZD day of kijciA gwzz )2017.
GRANTOR:
CHRISTIAN FELLOWSHIP WORSHIP CENTER, INC
By:ll
Bob Morgan, Treasur
ACKNOWLEGEMENT
STATE OF TEXAS X
COUNTY OF JEFFERSON X
This instrument was acknowledged before me on this the day of 2017,
by BOB MORGAN, Treasurer of Christian Fellowship Worship Center, Inc., a Texas nonprofit
corporation, on behalf of said corporation. /,1 _ A 1 _ a
JASMINE M. MCCAIN
Notary Public. State of Texas
My Commission Expires
July 17. 2019
RETURN TO: City of Beaumont
c/o Antoinette Hardy
P. O. Box 3827
Beaumont, TX 77704
Public, State of Texas
EXHIBIT " A
"
PROPERTY DESCRIPTION OF PARCEL 11
METES AND BOUNDS DESCRIPTION OF A 0.067 ACRE TRACT OF LAND
SITUATED IN AND A PART OF THE W. B. DYCHES SURVEY, ABSTRACT No. 17
JEFFERSON COUNTY, TEXAS
Being a 0.067 acre tract or parcel of land lying and being situated in Jefferson County, Texas, a part of the
W. B. DYCHES SURVEY, ABSTRACT No. 17, and being a part of and out of Tract J of Highlands
Pointe' Il Subdivision, recorded under Clerk's File No. 2008016321 in the Official Public Records of
Jefferson County, Texas and being a portion of that certain tract of land (called "10.0187 acres")
described in that certain instrument to Christian Fellowship Worship Center, Inc., recorded under Clerk's
File No. 2006029008 in the Official Public Records of Jefferson County, Texas, and the said 0.067 acre
tract being more particularly described by metes and bounds as follows:
FOR LOCATIVE PURPOSES COIVDUNCING at a 1/2" iron rod with cap marked "Access" found
for an interior "ell" corner of Pointe Parkway, a public dedicated Right -of -Way, the said corner being in a
curve with a radius of 1000.00 feet, and the said 1/2" rod having a State Plane Coordinate value of
N 13,986,101.91' and E 3,491,520.89';
THENCE South 86 deg. 26 min. 12 sec. East, a total distance of 10.00 feet to a 1/2" steel rod with cap
marked "AW&C LLC" set for the southwest corner and POINT OF BEGINNING of the said herein
described tract of land, and having a State Plane Coordinate value of N 13,986,101.29' and E
3,491,530.87';
THENCE along and with a curve to the right having a radius of 990.00 feet, a central angle of 12 deg. 46
min. 53 sec., an arc length of 220.85 feet, a chord bearing of North 10 deg. 02 min. 29 sec. East and a
chord length of 220.39 feet to a 1/2" iron rod with cap marked "Access" found in the most southerly line
of that certain tract of land (called "14.553 acres"), described in that certain instrument to The City Of
Beaumont, recorded under Clerk's File No. 2014018397 in the Official Public Records of Jefferson
County, Texas, and most northerly line of the hereinbefore said 10.0187 acres tract for the northwest
corner of the said herein described tract of land;
THENCE South 51 deg. 27 min. 09 sec. East, along and with the said most southerly line of the 14.553
acres tract and most northerly line of the 10.0187 acres tract, a total distance of 19.72 feet to a 1/2" steel
rod with cap marked "AW&C LLC" set for the northeast corner of the said herein described tract of land;
THENCE South 16 deg. 40 min. 49 sec. West, over and across the said 10.0187 acres tract, a total
distance of 65.23 feet to a 1/.2" steel rod with cap marked "AW&C LLC" set for the beginning of a curve
to the left;
THENCE, along and with said curve to the left having a radius of 610.00 feet, a central angle of 13 deg.
39 min. 13 sec., an arc length of 145.36 feet, a chord bearing of South 09 deg. 51 min. 13 see. West and a
chord length of 145.02 feet to a 1/2" steel rod with cap marked "AW&C LLC" set for the southeast corner
of the said herein described tract of land;
Page 1 of 4
THENCE North 86 deg. 26 min. 12 sec. West, continuing over and across the said 10.0187 acres tract, a
total distance of 10.33 feet and returning back to the POINT OF BEGINNING of the said herein
described tract of land and containing 0.067 acre of land, more or less.
Surveyed: December 2013
Plat and Description prepared January 10, 2017 by Arceneaux Wilson & Cole, LLC.
Notes:
Dimensions indicated hereon are based upon G.P.S. Surveying, tied to the Trimble W.D.S. R.T.K.
Network, referenced to the (NAD. 1983) Texas State Plane Coordinate System, South Central Zone
(4204).
Grid scale factor: 0.999958339.
See accompanying Plat.
Job No. CAI -040
Page 2 of 4
SUA.
E es Verrett, R.P.L.S. No. 1781
�o
FND. 1/2" LR' rC'9
13986679.04
E \ A-
C,
-
E 7491116.56 1
c 9
�Lo't
'0q��FyT
mss'- A��oRogr oc�Fs
"TRUE" NORTH
"GRID" NORTH R�sr
•SS,
° 50 A.
RESERVED
80' EASEMENT
C.F. No. 2010033932
O.P.R.J.C.,T
FNO. 1/2" I.R.
W/CAP MARKED
ARCENEAUX & GATES"
N 13986383.23
E 3491487.58
REDWOOD DEVELOPMENT, LP
(CALLED "79.529 ACRES")
C.F. No. 2010033932
O.P.R.J.C.,T. FND. t/2" 1.R. w/ -
MARKED "ACCESS'
N 13986106.25
E 3491451.20
BEARS S86.26'12 -E 0.17'
FROM CORNER
N 13986106.26
E 3491451.03
I
70' EXIST. R.O
.W.
0A0LEGEND C.F. NPP1632
A FOUND CORNER /0' UT ES EASEMENT I
o SET 1/2" STEEL ROD PER PtA �1
W/CAP MARKED "AW&C LLC"
P.O.C. POINT OF COMMENCING
P.O.B. POINT OF BEGINNING
OF
(CALLED 4.553 Ac.'�
C.F. No.2 14018397
O. P. RI_O. C.,T
11MJ. C�3
DD FICHES SURVEY
&-197
NORTHWEST BEAUMONT
DEVELOPMENT, LTD
(CALLED "294.8436 ACRES")
C.F. No. 2002000092
O.P.R.J.C.,T
1 1/2" I.R. FND. 1/2'1. R. W/CAP
/1x986325.08 KED ACCESS -
6318.25
86318.25
/ E 3491569.30
FND. 1/2" LR.
W/CAP MARKED \
ARCENEAUX & GATES"
N 13986295.93
)p E 3491597.43
'FND. 1/21R. w/CAP
MARKED "ACCESS"
N 13986270.45
E 3491629.36
AC.
FND.1/2'fl.R.
PARCEL PLAT
MARKED 1ACCE5
�_
I
PARCEL11
N 1396101.9a
E 34 1`2, 34
3
�`''
'.'
(1 GG��11 tl NJ
—1L
\
I aacc��,a�D� poorr��r �9 uu
L1I
JEFFERSON COUNTY, TX
No. 200 OO 3o9C� 3�9
L2
L5 P.O.B.
Q
N 13986101.29
E 3491530.87
CHRISTIAN FELLOWSHIP
alofI
WORSHIP CENTER, INC.
n
REMAINDER OF
to' EXIST. R.O.W.
(CALLED "10.0187 ACRES"j
70 S
PLAT
CIF. No. 2008016321
C.F. NO. 2006029008
EXISTI G 80'
O.P.R.J.C.,T.
R.O.W. AQ
_
15' I1i1IR EASEMENT
I
I
DATE OF SURVEY: DECEMBER 2013
Engineering Surveying
F-16194 10194049
PARCEL PLAT
PAGE
�_
PARCEL11
3
�`''
'.'
NORTHWEST
NORTHWEST PARKWAY
AY
of
4
JEFFERSON COUNTY, TX
ARCENEAUX WILSON & COLE
engineering I surveying I Warming
DATE: JAN. 10, 2017 SCALE: SHOWN DRAWN: BJB
2901 Turtle reek Drive, suite azo 4097247888 PROJ, No.: CAI -040 DESIGN: CHECKED: EJV
Port Arthur, TX77642 awceng com
a
A
Parcel
Line Table
Line #
Length
Direction
Chord Direction
L1
69.83'
S86'
26'
12"E
L2
10.00'
S86'
26'
12"E
L3
19.72'
S51
27'
09"E
L4
65.23'
S16'
40'
49"W
L5
10.33'
N86'
26'
12"W
L6
7.86'
S51'
27'
09"E
L7
85.70'
S51'
27'
09"E
LS
10.79'
S51'
27'
09"E
L9
16.16'
S51'
27'
09"E
L10
40.90'
S51'
27'
09"E
Curve Table
Curve #
Length
Radius
Delta
Chord Direction
Chord Length
C1
220.85'
990.00'
12' 46' 53"
N10' 02' 29"E
220.39'
C2
145.36'
610.00'
13' 39' 13"
S09' 51' 13"W
145.02'
NOTES:
DIMENSIONS INDICATED HEREON ARE BASED UPON G.P.S.
SURVEYING, TIED TO THE TRIMBLE W.D.S. R.T.K. NETWORK,
REFERENCED TO THE (NAD 1983) TEXAS STATE PLANE
COORDINATE SYSTEM, SOUTH CENTRAL ZONE (4204).
GRID SCALE FACTOR: 0.999958339.
SEE ACCOMPANYING DESCRIPTION.
I, E. JAMES VERRETT, REGISTERED PROFESSIONAL LAND SURVEYOR NO. 1781 IN THE
STATE OF TEXAS, DO HEREBY CERTIFY THAT THE ABOVE PLAT CORRECTLY REFLECTS JE OF T
AN ACTUAL SURVEY MADE ON THE GROUND AND TO THE BEST OF MY KNOWLEDGE jl;' 1 t.4
AND BELIEF, THE LIMITS, BOUNDARIES AND CORNERS ARE TRULY SHOWN. �,, .jt•'s
.- s
GIVEN UNDER MY HAND AND SEAL THIS THE 10TH DAY OF JANUARY, 2017. sA 17A1 '` 4
oe �- Sp.a�
E. J S VERRETi, RPLS NO. 1781
Engineering Surveying
F-16194 10194049 PARCEL PLAT PAGE
PARCEL 11 4
VAAF a=
NORTHWEST PARKWAY OF
'..ARCENEAUX WILSON &COLE BEAUMONT, JEFFERSON COUNTY, TX 4"
engineering I surveying I Planning
DATE: JAN. 10, 2017 SCALE: SHOWN DRAWN: BJB
Port Arthur, TX T7642 awceng com Turtle Creek Drive, Butte azo 409 PROD. No.: CAI -040 DESIGN: CHECKED: EJV
Por[
No Text
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS FEBRUARY 14, 2017 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-3/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider amending resolution No. 17-016, in order to offer a Commitment of
Development Funding of one hundred ($100) dollars by the City to the Housing
Tax Credit (HTC) project known as Old Dowlen Cottages Apartments, L.P.,
located at 4167 Old Dowlen Road
2. Consider a resolution acknowledging that Beaumont has more than twice
the state average of units per capita supported by Tax Credits or private activity
bonds and authorizes the developer to submit an application to the Texas
Department of Housing and Community Affairs (TDHCA) for a proposed
Housing Tax Credit (HTC) project known as the Retreat at Wendelin Drive,
located at the southwest quadrant of College Street and Wendelin Drive, as well
as offering expressed support for the project and a Commitment of Development
Funding of one hundred ($100) dollars by the City
3. Consider a resolution approving the award of a six month contract to LD
Construction, Inc. to supply asphaltic concrete
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Claim of Gregory Gallow
Potential Claim against APAC-Texas, Inc.
City of Beaumont v. Paul Victor Morrell, et al
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880-3777.
I
February 14, 2017
Consider amending resolution No. 17-016, in order to offer a Commitment of Development
Funding of one hundred ($100) dollars by the City to the Housing Tax Credit (HTC) project
known as Old Dowlen Cottages Apartments, L.P., located at 4167 Old Dowlen Road
1:] 111 J 11111111
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
�f3
PREPARED BY: Chris Boone, PlIanning & Community Development Director
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution amending resolution No. 17-016, in
order to offer a Commitment of Development Funding of one
hundred ($100) dollars by the City to the Housing Tax Credit (HTC)
project known as Old Dowlen Cottages Apartments, L.P., located at
4167 Old Dowlen Road.
The following applicants are requesting authorization to submit an application to the Texas
Department of Housing and Community Affairs (TDHCA) for use of HTC funds for the .
construction of the following projects:
Oaklake on Alpine - a 100 unit senior project at 6075 Alpine
Old Dowlen Cottages — an 84 unit senior project at 4167 Old Dowlen
Bexley Court — a 72 unit senior project at 208 S. M.L.K.
Lumberton Village — a 96 unit family project at 7876 Harvest Moon in Lumberton
Retreat at Wendelin Drive — a 128 unit senior project at the southwest quadrant of College and
Wendelin
Currently, Beaumont has more than twice the state average of housing units supported by Tax
Credits or private activity bonds per capita. As such, additional subsidized units could not be
considered for this program by TDHCA unless the City acknowledges that Beaumont has more
than twice the state average of subsidized housing units per capita and offers support for the
project, as provided for § 11.3(b) of the Qualified Allocation Plan (QAP) and as required by
§2306.6703(A)(4) of the Texas Administrative Code.
We expect that TDHCA will award funding for one project within Beaumont or Beaumont's
extraterritorial jurisdiction. The award is based on a scoring system outlined in the QAP. QAP
points are awarded for such factors as apartment unit size and the apartment complex's amenities.
In addition, there has been discussion regarding "Impacted Areas" and "Opportunity Areas" as it
relates to the scoring process. It is important to understand that "Impacted Areas" is a Fair
Housing term that refers to areas that might have higher poverty rates or higher rates of minority
populations. Recent court cases have found that the HTC program may have violated Fair
Housing laws by placing most HTC projects only in "Impacted Areas" and not in higher income
areas, where there would presumably be better access to jobs, schools and services. The term
"Impacted Areas" is not necessarily found in the HTC process, but is an issue to be aware of in the
consideration HTC projects.
In an attempt to address this issue, recent QAP's have awarded "Opportunity Index" points to
encourage projects to be located outside of "Impacted Areas". These points can be awarded if a
project is located in a census tract that has a poverty rate of less than the greater of 20% or the
median poverty rate of the region as well as additional demographic requirements. If this poverty
threshold is met, Opportunity points can be awarded for a project if it is close to a park, public
transit, grocery stores, in a census tract with a low crime rate, near higher -performing schools, near
a library, etc. Below is an excerpt of the 2017 HTC Pre -Application Submission Log, published
by TDHCA on January 26, 2017. It provides such information as an applicant's status as a
non-profit, the quartile of the median household income of the census tract, the poverty rate, the
self -score and the Opportunity Index Score. It is important to understand that the following is
self -scored by the applicants and not yet reviewed by TDHCA and not reviewed by City staff.
Development Name
Lumberton Village
Oaklake at Alpine Circle
Old Dowlen Cottages
Retreat at Wendelin Dr
Bexley Court Villas
121
Q1
E
7 5
121
Q2
19
7 3
O
Q1
v
o
o
C
o
Z
E
o
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o
in
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v
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CL
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121
Q1
7.6
7 5
121
Q2
19
7 3
117
Q1
11
7 5
117
Q2
18.9
7 4
114 Q4 32.2 0 0
In addition to the Opportunity Index points, projects that receive additional resolutions of "no
objection" from the City would receive fourteen (14) points and those projects that receive a
"support" resolution would receive seventeen (17) points. Also, projects that receive a direct
commitment of development funding, or financial support from the City, in the form of fee
waivers, would receive one (1) additional point during the evaluation process by TDHCA.
Consideration of this resolution was requested by the Mayor and Council Member Guidroz.
RESOLUTION NO.
WHEREAS, on January 24, 2017 the City Council of the City of Beaumont,
Texas adopted Resolution No. 17-06 acknowledging that Beaumont has more than
twice the state average of units per capita supported by Texas Credits or Private Activity
Bonds and authorized Herman & Kittle Properties, Inc. to submit an application to the
Texas Department of Housing and Community Affairs (TDHCA) for a proposed Housing
Tax Credit (HTC) project known as Old Dowlen Cottages Apartments, L.P. located at
4167 Old Dowlen Road, as well as expressing support for the project; and,
WHEREAS, §11.9(d)(2) of the Qualified Allocation Plan and Texas Government
Code §2306.6725(a)(5) provides that the City of Beaumont must also commit to provide
development funding for the proposed project in the form of fee waivers in an amount
not to exceed One Hundred and NO/100 Dollars ($100.00);
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT Resolution No. 17-06 is hereby amended to state that as provided for in
§11.9(d)(2) of the Qualified Allocation Plan and in accordance with Texas Government
Code §2306.6725(a)(5), the City of Beaumont commits to provide development funding
for the proposed project, known as Old Dowlen Cottages Apartment, L.P., in the form of
fee waivers in an amount not to exceed One Hundred and NO/100 Dollars ($100.00).
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
2
February 14, 2017
Consider a resolution acknowledging that Beaumont has more than twice the state average of
units per capita supported by Tax Credits or private activity bonds and authorizes the developer
to submit an application to the Texas Department of Housing and Community Affairs (TDHCA)
for a proposed Housing Tax Credit (HTC) project known as the Retreat at Wendelin Drive,
located at the southwest quadrant of College Street and Wendelin Drive, as well as offering
expressed support for the project and a Commitment of Development Funding of one hundred
($100) dollars by the City
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
CS 11
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution acknowledging that Beaumont has
more than twice the state average of units per capita supported by
Tax Credits or private activity bonds and authorizes the developer to
submit an application to the Texas Department of Housing and
Community Affairs (TDHCA) for a proposed Housing Tax Credit
(HTC) project known as the Retreat at Wendelin Drive, located at
the southwest quadrant of College Street and Wendelin Drive, as
well as offering expressed support for the project and a
Commitment of Development Funding of one hundred ($100)
dollars by the City.
BACKGROUND
The following applicants are requesting authorization to submit an application to the Texas
Department of Housing and Community Affairs (TDHCA) for use of HTC funds for the
construction of the following projects:
Oaklake on Alpine - a 100 unit senior project at 6075 Alpine
Old Dowlen Cottages — an 84 unit senior project at 4167 Old Dowlen
Bexley Court — a 72 unit senior project at 208 S. M.L.K.
Lumberton Village — a 96 unit family project at 7876 Harvest Moon in Lumberton
Retreat at Wendelin Drive — a 128 unit senior project at the southwest quadrant of College and
Wendelin
Currently, Beaumont has more than twice the state average of housing units supported by Tax
Credits or private activity bonds per capita. As such, additional subsidized units could not be
considered for this program by TDHCA unless the City acknowledges that Beaumont has more
than twice the state average of subsidized housing units per capita and offers support for the
project, as provided for §11.3(b) of the Qualified Allocation Plan (QAP) and as required by
§2306.6703(A)(4) of the Texas Administrative Code.
We expect that TDHCA will award funding for one project within Beaumont or Beaumont's
extraterritorial jurisdiction. The award is based on a scoring system outlined in the QAP. QAP
points are awarded for such factors as apartment unit size and the apartment complex's amenities.
In addition, there has been discussion regarding "Impacted Areas" and "Opportunity Areas" as it
relates to the scoring process. It is important to understand that "Impacted Areas" is a Fair
Housing term that refers to areas that might have higher poverty rates or higher rates of minority
populations. Recent court cases have found that the HTC program may have violated Fair
Housing laws by placing most HTC projects only in "Impacted Areas" and not in higher income
areas, where there would presumably be better access to jobs, schools and services. The term
"Impacted Areas" is not necessarily found in the HTC process, but is an issue to be aware of in the
consideration HTC projects.
In an attempt to address this issue, recent QAP's have awarded "Opportunity Index" points to
encourage projects to be located outside of "Impacted Areas". These points can be awarded if a
project is located in a census tract that has a poverty rate of less than the greater of 20% or the
median poverty rate of the region as well as additional demographic requirements. If this poverty
threshold is met, Opportunity points can be awarded for a project if it is close to a park, public
transit, grocery stores, in a census tract with a low crime rate, near higher -performing schools, near
a library, etc. Below is an excerpt of the 2017 HTC Pre -Application Submission Log, published
by TDHCA on January 26, 2017. It provides such information as an applicant's status as a
non-profit, the quartile of the median household income of the census tract, the poverty rate, the
self -score and the Opportunity Index Score. It is important to understand that the following is
self -scored by the applicants and not yet reviewed by TDHCA and not reviewed by City staff.
Lumberton Village
121
Q1
v
E
7 5
Oaklake at Alpine Circle
0
o
Q2
19
7 3
Old Dowlen Cottages
117
v
11
7 5
Retreat at Wendelin Dr
x 117
U
O
=
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114
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Development Name
3
O
Lumberton Village
121
Q1
7.6
7 5
Oaklake at Alpine Circle
x 121
Q2
19
7 3
Old Dowlen Cottages
117
Q1
11
7 5
Retreat at Wendelin Dr
x 117
Q2
18.9
7 4
Bexley Court Villas
114
Q4
32.2
0 0
In addition to the Opportunity Index points, projects that receive additional resolutions of "no
objection" from the City would receive fourteen (14) points and those projects that receive a
"support" resolution would receive seventeen (17) points. Also, projects that receive a direct
commitment of development funding, or financial support from the City, in the form of fee
waivers, would receive one (1) additional point during the evaluation process by TDHCA.
Consideration of this resolution was requested by Mayor Ames and Council Member Samuel.
RESOLUTION NO.
WHEREAS, The Retreat at Wendelin Drive, L.P. has proposed a development
for affordable rental housing at Wendelin Drive, located at the southwest quadrant of
College Street and Wendelin Drive, named The Retreat at Wendelin Drive in the City of
Beaumont; and,
WHEREAS, The Retreat at Wendelin Drive, L.P. has communicated that it
intends to submit an application to the Texas Department of Housing and Community
Affairs (TDHCA) for 2017 Housing Tax Credits or Private Activity Bonds for The Retreat
at Wendelin Drive;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT as provided for in §11.3(b) of the Qualified Allocation Plan, it is expressly
acknowledged and confirmed that the City of Beaumont has more than twice the state
average of units per capita supported by Housing Tax Credits or Private Activity Bonds,
specifically Competitive 9% Housing Tax Credits for The Retreat at Wendelin Drive;
and,
BE IT FURTHER RESOLVED THAT the City of Beaumont hereby supports the
proposed The Retreat at Wendelin Drive and confirms that its governing body has voted
specifically to approve the construction of the Development and to authorize an
allocation of Housing Tax Credits for the Development pursuant to Texas Government
Code §2306.6703(a)(4); and,
BE IT ALSO RESOLVED THAT as provided for in §11.9(d)(1) of the Qualified
Allocation Plan and in accordance with Texas Government Code §2306.6710(b) that the
City of Beaumont, acting through its governing body, hereby confirms that it Supports
the proposed The Retreat at Wendelin Drive located at the southwest quadrant of
College Street and Wendelin Drive and that this formal action has been taken to put on
record the opinion expressed by the City of Beaumont on February 14, 2017, and,
BE IT ALSO RESOLVED THAT as provided for in §11.9(d)(2) of the Qualified
Allocation Plan and in accordance with Texas Government Code §2306.6725(a)(5), the
City of Beaumont commits to provide development funding for the proposed project in
the form of fee waivers in an amount not to exceed One Hundred and NO/100 Dollars
($100.00); and;
BE IT ALSO RESOLVED THAT for and on behalf of the governing body, the City
Manager is hereby authorized, empowered, and directed to certify these resolutions to
the Texas Department of Housing and Community Affairs.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
3
February 14, 2017
Consider a resolution approving the award of a six month contract to LD Construction, Inc. to
supply asphaltic concrete
BEAUMONT
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Todd Simoneaux, Chief Financial Officer
MEETING DATE: February 14, 2017
REQUESTED ACTION: Council consider a resolution approving the award of a six (6)
month contract to LD Construction, Inc. to supply asphaltic
concrete.
BACKGROUND
Bids were requested from three (3) local vendors to provide a contract for asphaltic concrete to
be used by the Streets and Drainage Division. This contract is for six (6) months with an
extension of two (2) additional six (6) month terms. The contract supplies a cold mix of
asphaltic concrete that is used for repairing potholes and small sections of a street, and a hot mix
of asphaltic concrete which is used for repairing and repaving larger street sections.
Specifications requested unit pricing for both plant pickup by City personnel and job site
delivery by the vendor. Bid responses were received from two (2) vendors. LD Construction,
Inc., of Beaumont submitted the low total bid and meet all product requirements specified and
have previously held the contract satisfactorily.
FUNDING SOURCE
General Fund (9%), Water Fund (1%) and Capital Program (90%).
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, bids were received for a six (6) month contract, with two (2)
additional options to renew for six (6) month terms, for the purchase of asphaltic
concrete to be used by the Public Works Department, Streets and Drainage Division for
City road repair and construction; and,
WHEREAS, LD Construction, Inc., of Beaumont, Texas, submitted a bid as
described and in the estimated amounts as shown in Exhibit 'A" attached hereto; and,
WHEREAS, City Council is of the opinion that the bid submitted by LD
Construction, Inc., of Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by LD Construction, Inc., of Beaumont, Texas, for a six
(6) month contract, with two (2) additional options to renew for six (6) month terms, for
the purchase of asphaltic concrete for the Public Works Department, Streets and
Drainage Division for City road repair and construction as described and in the
estimated amounts as shown in Exhibit 'A," attached hereto, be accepted by the City of
Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with LD Construction, Inc., of Beaumont, Texas, for the
purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
February, 2017.
- Mayor Becky Ames -
B EAU MO N T CITY OF BEAUMONT - PURCHASING DIVISION
Terry Welch Senior Buyer
T E x A 5 409-880-3107
twelch(aDbeau monttexas.gov
BID TABULATION: Six(6) Month Contract for Road Materials - Asphaltic Concrete
BID No. TF1217-02
OPENING DATE: Thursday, January 26, 2017
Vendor
Cit State
LD Construction
Beaumont, Tx
Gulf Coast , An Old Castle
Company
Beaumont, Tx
ITEM
Qty/TONS
Unit Price
Total
Unit Price
Total
.,
Plant Pickup
S 50.00
250,000.00
63.00
315,000.00
Delivered
12000
56.00
$672,000.00
68.65
$823,800 -
SC 18 - TYPE D HOT MIX
Plant Pickup
5000
$50.00
$250,000.00
$58.50
$292,500.00
Delivered
20000
$ 54.00
$1,080,000.00
$64.15
$1,283,000.00
E - TYPE C HOT MIX
Plant Pickup
3000
$50.00
$150,000.00
$54.25
$162,750.00
Delivered
10000
$56.00
$560,000.00
$59.50
$595,000.00
SEC 1 D - TYPE B HOT MIX
Plant Pickup
2000
$48.00
$96,000.00
$50.00
$100,000.00
Delivered
5000
$51.00
$255,000.00
$55.65
$278,250.00
SEC 11 - TYPE D HOT MIX
Plant Pickup
2000
$65.00
$130,000.00
$84.00
$168,000.00
Delivered
8000
$78.00
$624,000.00
$90.25
$722,000.00
SEC III - TYPE D HOT MIX COLD -
LAID
Plant Pickup
1000
$62.00
$62,000.00
$63.00
$63,000.00
TOTAL PLANT PICKUP
$938, 00.001
$1,101,250.00
TOTAL DELIVERED
$3,191,000.00
$3,702,050.00
TOTAL BID FOR SECTIONS 1, II, AND III 1 $4,129,000.001 1 $4,803,300.00
NO RESPONSE: MARTIN ASPHALT
Contract awarded to LD Construction.
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