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Home My WebLink AboutMIN DEC 13 2016BEAUMONT T E X A S M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, At -Large Claude F. Guidroz, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III December 13, 2016 Robin Mouton, Mayor Pro Tem Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on December 13, 2016, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda 1-4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Airon Reynolds of Borden Chapel Missionary Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Councilmembers Getz, Pate and Samuel. Absent: Mayor Pro Tem Mouton, Councilmembers Guidroz and Wright. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Pro Tem Mouton and Councilmember Guidroz are absent due to being out of the City. Councilmember Wright was absent due to illness. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda. None CONSENT AGENDA Approval of minutes — December 6, 2016 Confirmation of committee appointments - None A) Approve a contract with Tri -Con Inc. to provide lubricants for use in City vehicles and equipment — Resolution 16 - 248 Minutes — December 13, 2016 B) Approve the purchase of a simulated training program for use by the Police Department Resolution 16 — 249 Councilmember Getz moved to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider a resolution authorizing the City Manager to execute an Interlocal Agreement with Jefferson County Drainage District No. 6 (DD6) for the Cherokee Drainage Project. Jefferson County Drainage District No. 6 (DD6) is currently working on the Cherokee Drainage Project within the City of Beaumont. The District is installing culverts on Cherokee Lane, 14th Street, North Street and 15th Street to Calder Avenue. The Water Utilities Department is adjusting water and sanitary sewer lines to accommodate the installation of the culverts. Public Works will be resurfacing the afore -mentioned streets to complete the work. The estimated cost of the City's portion of the project is $340,000 for the street repairs and $100,000 for utility adjustments. DD6 received a grant from FEMA that is being administered by the Texas Water Development Board. As a part of the grant, DD6 agrees to reimburse the City for 75% of the costs (estimated at a total $440,000) not to exceed $281,250. Approval of the resolution. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF BEAUMONT AND JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6 (DD6) FOR THE CHEROKEE DRAINAGE PROJECT. Councilmember Getz seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 16 - 250 2. Consider a resolution approving the purchase of one grapple truck for use in the Parks and Recreation Department. The grapple truck will be purchased from Grande Truck Center, Inc., of San Antonio, TX, in the amount of $178,633.00. The new unit will replace unit 3226, which is a 1992 model with Minutes — December 13, 2016 in excess of 150,000 miles. It has exceeded its expected service life. The truck is used for the collection of heavy trash from city parks and streets as well as hauling debris to the landfill. The existing unit will be disposed of in accordance with the City surplus property policies. Pricing was obtained through the Houston -Galveston Area Council (H -GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H -GAC complies with State of Texas procurement statutes. Warranty service will be provided by Freightliner of Beaumont. Approval of resolution. Councilmember Smith moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO APPROVE THE PURCHASE OF (1 ) GRAPPLE TRUCK FOR USE BY THE PARKS AND RECREATION DEPARTMENT FROM GRANDE TRUCK CENTER, INC., OF SAN ANTONIO, TEXAS, IN THE AMOUNT OF $178,633.00 THROUGH THE HOUSTON -GALVESTON AREA COUNCIL (H - GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 16 - 251 3. Consider a resolution approving the purchase of one John Deere tractor and one slope mower for use in the Parks and Recreation Department. The tractor will be purchased from Deere & Company of Cary, NC, in the amount of $78,264.92. The slope mower will be purchased from Alamo Industrial of Seguin, TX, in the amount of $57,505.00. The slope mower will be attached to the tractor as one unit. The new unit will replace Unit 4371, which is a 2005 model with in excess of 5,457 hours. It has exceeded its expected service life. The unit is used by the Parks and Recreation Department to cut and maintain rights of way and outfall drainage ditches. The existing unit will be disposed of in accordance with the City surplus property policies. Pricing was obtained through the Houston -Galveston Area Council (H -GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H -GAC complies with State of Texas procurement statutes. Warranty service will be provided by Shoppas John Deere, Inc., the local dealer. Approval of resolution. Minutes — December 13. 2016 Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO APPROVE THE PURCHASE OF ONE (1) JOHN DEERE TRACTOR FOR USE BY THE PARKS AND RECREATION DEPARTMENT FROM DEERE & COMPANY, OF CARY, NORTH CAROLINA, IN THE AMOUNT OF $78,264.90 THROUGH THE HOUSTON -GALVESTON AREA COUNCIL (H -GAC COOPERATIVE PURCHASING PROGRAM. Councilmember Getz seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 16 — 252 4. Consider a resolution authorizing the City Manager to execute Amendment No. 1 to the Local Transportation Project Advanced Funding Agreement with the Texas Department of Transportation (TxDOT) for the Washington Boulevard Langham to Major Project. The City of Beaumont received two earmarks in the total amount of $3,080,000 in 2005, under the Congressional High Priority funding category, to reconstruct Washington Boulevard from Langham Road to FM 364 (Major Drive). The original scope of work included the construction of a four lane concrete curb and gutter roadway with a continuous left -turn lane. The total project cost at this time is estimated at $15.5 Million when including water and sewer upgrades. The City share of the project ($15.5 Million - $3,080,000 earmark) is estimated at $12,420,000. The City does not have the necessary funds available at this time to move forward with the project and will likely lose the earmark if the funds are not redirected. The proposed scope of work under Amendment No. 1 will resurface Washington Boulevard from Loma Lane east to IH -10 as shown in Attachment B-1. The overlay is estimated to cost $2,713,325. The City will be responsible for $520,020. The City has paid $110,000 to date for preliminary design costs which results in a remaining local participation balance of $410,020. Approval of resolution. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE LOCAL TRANSPORTATION PROJECT ADVANCED FUNDING AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION (TXDOT) FOR THE WASHINGTON BOULEVARD PROJECT (LANGHAM ROAD TO MAJOR DRIVE. Councilmember Getz seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 16 — 253 Public Comments (Persons are limited to three minutes) Minutes - December 13, 2016 Jerry Whittington Sr. 5160 Wilshire Beaumont TX Spoke to Council regarding six high schools that helped get Beaumont to where it is today, stated that Hebert and Charlton Pollard High Schools have a mass reunion, what he is trying to do is to get the other schools involved and look at other alumni's joining in and having more mass reunions, this would bring a lot of revenue to the City, asked that someone from the City provide him with several names of City employees that he can contact so that he and the others that work on the mass reunion can get other schools to get together and bring more mass reunions to Beaumont on next year Herman Davis 3055 Robinhood Ln. Beaumont TX Stated that when he was growing up he knew everybody in his neighborhood, times are different, now you don't even know who your neighbor might be, thanked the City Manager and his Executive Assistant, Chris Jarmon who makes post on the site, it's called Next Door, encouraged all citizens and City staff to join the site, stated that there is so much information that is posted on this site from activities within the neighborhood, crime prevention as well as a lost pets, this is just a really good site, thanked the City once again for neighbors getting to know each other again COMMENTS Councilmembers/City Manager/City Attorney comments on various matters COUNCILMEMBER COMMENTS COUNCILMEMBER GUIDROZ - ABSENT COUNCILMEMBER GETZ - HOPED THAT EVERYONE IS HAVING A HAPPY HOLIDAY SEASON, STATED THAT THE MUNICIPAL COURTS HAS A COVERED AREA WHERE CITIZENS CAN WALK OR RUN IF THE WEATHER ISN'T GOOD, THANKED THE BEAUMONT POLICE DEPARTMENT FOR THE INVITE TO THEIR CHRISTMAS LUNCHEON ON TODAY, ANNOUNCED THE DOWLEN/WEST NEIGHBORHOOD ASSOCIATION MEETING/CHRISTMAS PARTY AT ROGERS PARK COMMUNITY CENTER ON TUESDAY, DECEMBER 14, 2016, WOULD LIKE TO SEE EVERYONE THERE COUNCILMEMBER WRIGHT - ABSENT COUNCILMEMBER PATE - STATED THAT IT IS THAT TIME OF YEAR THAT WE STOP AND TELL EVERYONE HOW MUCH WE APPRECIATE AND LOVE THEM AND HOW IMPORTANT IT IS TO LIVE IN A COUNTRY WHERE WE GET TO DO THAT, WE CAN WORSHIP AND GO WHERE WE WANT, ALSO COMMENTED ON THE GREAT THINGS THAT ARE GOING ON IN BEAUMONT, THANKED THE BEAUMONT POLICE DEPARTMENT FOR THEIR AWESOME CHRISTMAS LUNCHEON COUNCILMEMBER SAMUEL - WISHED EVERYONE A HAPPY HOLIDAY AND KEEP CHRIST IN CHRISTMAS Minutes — December 13, 2016 MAYOR PRO TEM MOUTON - ABSENT CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - THANKED THE BEAUMONT POLICE DEPARTMENT FOR THE INVITE TO THEIR CHRISTMAS LUNCHEON, THE FOOD WAS GREAT, STATED THAT THE COUNCIL MAY OR MAY NOT MEET NEXT WEEK, IF THEY DON'T HAVE A MEETING WISHED EVERYONE A MERRY CHRISTMAS AND HAPPY NEW YEAR There being no Executive Session, Council adjourned at 1:56 p.m. io available upon request in the City Clerk's Office. Tina Broussard, City Clerk Minutes — December 13. 2016