HomeMy WebLinkAboutPACKET SEP 13 2016BEAUMONT
T E X A S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 13, 2016 1:30 P.M.
CONSENT AGENDA
* Approval of minutes — September 6, 2016
* Confirmation of committee appointments
A) Approve the award of an annual contract to Gulf Coast Electric Company, Inc. of
Beaumont for electrical services
B) Authorize the City Manager to enter into an interlocal agreement with Region VIII
Education Service Center, The Interlocal Purchasing System
C) Approve a resolution accepting payment for weed liens dated between January 8, 1987
and August 21, 1989 and waiving interest for property located at 2980 S. Major Drive
D) Authorize the City Manager to execute all documents necessary to accept grant funds
from the Texas Department of Transportation for the traffic safety "Safe and Sober
S.T.E.P." project
E) Authorize the City Manager to execute all documents necessary to accept funding from
the Texas Department of State Health Services related to influenza surveillance activities
s 14 • V U !ATA
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution approving the award of an annual
contract for electrical services, to Gulf Coast Electric Company,
Inc., of Beaumont, in the estimated amount of $209,700.
BACKGROUND
The contract specifies that the successful bidder will provide assorted electrical services at a fixed
hourly rate and materials at a fixed percentage markup to maintain City electrical systems. The
contract requires the contractor to have personnel onsite to assist the City with emergency repairs
in the event of a disaster.
Five (5) vendors were notified, three (3) responded. Bids were evaluated on a total annual cost
based upon estimated labor hours for each skill category and condition.
Gulf Coast Electric Company, Inc., who has held this contract for several years, was the low
bidder. The total bid represents an approximate five percent (5%) increase over the current
contract.
FUNDING SOURCE
General Fund - Facilities Maintenance Budget.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for electrical services to
maintain City electrical systems; and,
WHEREAS, Gulf Coast Electric Company, Inc., of Beaumont, Texas, submitted a
bid in the estimated amount of $209,700.00 as shown on Exhibit 'A," attached hereto;
and,
WHEREAS, City Council is of the opinion that the bid submitted by Gulf Coast
Electric Company, Inc. should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bid submitted by Gulf Coast Electric Company, Inc., of Beaumont,
Texas, for an annual contract for electrical services to maintain City electrical systems in
the estimated amount of $209,700.00 as shown on Exhibit 'A," attached hereto, be
accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Gulf Coast Electric Company, Inc., of Beaumont,
Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
CITY OF BEAUMONT - PURCHASING DIVISION
B EAU MO N T 4 9-8810 3758yer II
T E X A S rhollar@ci.beaumont.tx.us
BID TABULATION: Annual Contract for Electrical Services
BID No. BF0816-29
OPENING DATE: Thursday, September 01, 2016
Vendor
City / State
Apex Cntl Mgt
Houston
Bucket Truck w/Journeyman
Crown Electric
Beaumont
$ 130.00 $
Gulf Coast
Beaumont
Straight Time /Hour
Est Hrs
$ 60.00 $
Per Hr
Parts&Material Markup
Rental Equipment Markup
Total
$5,600 10% $5,500
$3,450 S% $3,150
Per Hr
EST TOTAL ANNUAL COST
Total
21 5,600.00 $ 265,500.00
Per Hr
Total
Journeyman w/truck
1 500
$
52.00
$
78,000.00
$
62.00
$
93,000.00
$
68.00
$
102,000.00
Journeyman no truck
Helper
500
500
$
$
42.00
34.00
$
$
21,000.00
17,000.00
$
$
55.00
45.00
$
$
27,500.00
22,500.00
$
$
26.00
35.00
$
$
13,000.00
17,500.00
Overtime Time /Hour
Journeyman w/truck
150
$
78.00
$
11,700.00
$
93.50
$
14,025.00
$
78.00
$
11,700.00
Journeyman no truck
Helper
100
50
$
$
63.00
51 .00
$
$
6,300.00
2,550.00
$
$
82.50
67.50
$
$
8,250.00
3,375.00
$
$
40.00
38.00
$
$
4,000.00
1,900.00
SUNDAY/HOLIDAY/DISASTER
Time Hour
Journeyman w/truck
300
$
104.00
$
31 ,200.00
$
124.00
$
37,200.00
$
80.00
$
24,000.00
Journeyman no truck
300
$
84.00
$
25,200.00
$
110.00
$
33,000.00
$
60.00
$
18,000.00
Helper
200
$
68.00
$
13,600.00 1
$
90.00
$
18,000.00
$
40.00
$
8,000.00
TOTAL BID
$
206,550.001
$
256,850.00
$
200,100.00
Additional Pricing
Bucket Truck w/Journeyman
$ 62.00
$ 130.00 $
130.00
Backhoe w/operator
$ 62.00
$ 60.00 $
90.00
Parts&Material Markup
Rental Equipment Markup
12%
15%
$5,600 10% $5,500
$3,450 S% $3,150
20% $6,000
20% $3,600
EST TOTAL ANNUAL COST
$
21 5,600.00 $ 265,500.00
$ 209,700.00
No response: Neches Elect; A & A Elect; Electrical Specialities; Newtron
ON
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BEAUMONT
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to enter
into an interlocal agreement with Region VIII Education Service
Center, The Interlocal Purchasing System (TIPS).
BACKGROUND
Texas Local Government Code Chapter 791 allows a governmental agency to enter into a joint
purchasing agreement. This agreement allows the City to utilize an existing contract that was
competitively bid for specific products or services. TIPS is a purchasing cooperative. The City
can purchase through it in the same way it does through the Houston -Galveston Area Council
(HGAC) cooperative and the BuyBoard purchasing cooperative that the City utilizes to purchase
equipment, fleet, and related services.
FUNDING SOURCE
Not Applicable
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Interlocal
Agreement between the City of Beaumont and Region VIII Education Service Center t o
provide cooperative purchasing services to the City of Beaumont through The Interlocal
Purchasing System (TIPS) Program. The Interlocal Agreement is substantially in the
form attached hereto as Exhibit "A" and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
INTERLOCAL AGREEMENT
Region VIII Education Service Center
TEXAS PUBLIC ENTITY OR LOCAL GOVERNMENT
(School, College, University, State, City, County, or Other Political Subdivision)
CITY OF RFATTMnNT
TEXAS PUBLIC ENTITY Control Number (TIPS will Assign)
Region VIII Education Service Center 225 - 950
Pittsburg, Texas County -District Number
Texas Education Code §8.002 permits regional education service centers, at the direction of the
Commissioner of Education, to provide services to assist school districts, colleges and universities in
improving student performance and increasing the efficiency and effectiveness of school, college and
university operations. In addition, authority is granted under Texas Government Code §§ 791.001 et
seq as amended to enter into Interlocal agreements with said educational entities, as well as, other
governmental entities and political subdivisions of Texas and other States. As authorized by applicable
statutes and regulations, Cooperative Purchasing Services under this agreement are extended to all
Texas State, City or County Government Agencies, or any other Government Entity as defined in the
Texas Government Code § 791.003.
This Interlocal Agreement (hereinafter the "Agreement') is effective and shall
be automatically renewed unless either party gives sixty (60) days prior written notice of non -renewal.
This Agreement may be terminated without cause by either party upon (60) days prior written notice, or
may also be determined for cause at anytime upon written notice stating the reason for and effective date
of such terminations and after giving the affected party a thirty (30) day period to cure any breach.
Statement of Services to be Performed:
Region VIII Education Service Center, by this Agreement, agrees to provide cooperative purchasing
services to the above-named public entity through a Program known as the The Interlocal Purchasing
System (TIPS) Program.
The purpose of the TIPS Program shall be to obtain substantial savings for participating School District,
University, College, Community College, City, County or Other Public Agencies through cooperative
purchasing.
Roles of the TIPS Purchasing Cooperative:
1. Provide for the organizational structure of the program.
2. Provide staff for efficient operation of the program.
3. Promote marketing of the TIPS Program.
4. Coordinate the Competitively Bid Process for all Vendor Awarded Contracts.
5. Provide members with procedures for placing orders through TIPS PO System.
6. Maintain filing system for Due Diligence Documentation.
Role of the Public Entity:
1. Commit to participate in the program by an authorized signature on membership forms.
2. Designate a Primary Contact and Secondary Contact for entity.
3. Commit to purchase products and services from TIPS Vendors when in the best interest of the
entity.
TIPS Interlocal Agreement —REVISED 12-18-2015 Page 1 of 3
EXHIBIT "A"
4. Submit Purchase Orders and/or Vendor Contracts through the TIPS PO System by emailing the
pdf document to tipspo(o�tips-)_tips
5. Accept shipments of products ordered from Awarded Vendors.
6. Process Payments to Awarded Vendors in a timely manner.
General Provisions:
The Parties agree to comply fully with all applicable federal, state, and local statutes, ordinances, rules,
and regulations in connection with the programs contemplated under this Agreement. This Agreement is
subject to all applicable present and future valid laws governing such programs.
This Agreement shall be governed by the law of the State of Texas and venue shall be in the county in
which the administrative offices of RESC VIII are located which is Camp County, Texas.
This Agreement contains the entire agreement of the Parties hereto with respect to the matters covered
by its terms, and it may not be modified in any manner without the express written consent of the Parties.
If any term(s) or provision(s) of this Agreement are held by a court of competent jurisdiction to be invalid,
void, or unenforceable, the remainder of the provisions of this Agreement shall remain in full force and
effect.
The Parties to this Agreement expressly acknowledge and agree that all monies paid pursuant to this
Agreement shall be paid from budgeted available funds for the current fiscal year of each such entity.
Before any party may resort to litigation, any claims, disputes or other matters in question between the
Parties to this Agreement shall be submitted to nonbinding mediation.
No Party to this Agreement waives or relinquishes any immunity or defense on behalf of themselves,
their directors, officers, employees, and agents as a result of its execution of this Agreement and
performance of the functions and obligations described herein.
This Agreement may be negotiated and transmitted between the Parties by means of a facsimile
machine and the terms and conditions agreed to are binding upon the Parties.
Authorization:
Region VIII Education Service Center and The Interlocal Purchasing System (TIPS) Program have
entered into an Agreement to provide cooperative purchasing opportunities to public agencies.
This Agreement was approved by the governing boards of the respective parties at meetings that were
posted and held in accordance with the Texas Open Meetings Act, Texas Government Code ch. 551. (If
required by the entity.)
TIPS Interlocal Agreement—REVISED 12-18-2015 Page 2 of 3
The individuals signing below are authorized to do so by the respective parties to this Agreement.
Public Member Entity:
_CITY OF BEAUMONT
Entity Name
Authorized Signature
Title: CITY MANAGER
Date
Public Entity Contact Information
Purchasing Cooperative Lead Agency:
Region VIII Education Service Center
Authorized Signature,
Title: Executive Director Region VIII ESC
Date
PATRTCK .T- BARI)WET.T. PURCHASING MER.
Primary Purchasing Person Name
801 MAIN ST., STE, 315
Street Address
BEAUMONT., TX 77701
City, State Zip
409-880-3175
Telephone Number
409-880-3747
Fax Number
PBARDWELL@beaumonttexas.gov
Primary Person Email Address
TERRY WELCH., BUYER TTT
Secondary Person Name
TWELCH@beaumonttexas.gov
Secondary Person Email Address
If your entity does not require you to have an Interlocal Agreement, please go to the TIPS website under
Membership and take advantage of online registration. The states of Texas and Arizona do require all
entities to have an Interlocal Agreement. Other States or governmental jurisdictions may require an
Interlocal agreement as well and you are advised to consult your legal counsel to determine the
requirements for your entity. Email completed Interlocal Agreement to tips@tips-usa.com.
TIPS Interlocal Agreement —REVISED 12-18-2015 Page 3 of 3
c
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer (
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution accepting payment in the amount of
$1,207.96 for weed liens dated between January 8, 1987 and
August 21, 1989 and waiving interest in the amount of $3,344.49.
BACKGROUND
Between January 8, 1987 and August 21, 1989 seven (7) weed liens were attached to property
legally described as South Amelia S10' L4 Blk 2 L5 Blk 2 (2980 S. Major Drive). The liens were
discovered by the owner's daughter in a title search related to the proposed sale of the property.
Principal amount due is $1,207.96 and total interest accrued since the filing of said liens is
$3,344.49, for a total amount of $4,552.45.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
'77", IECrFod(Er_r__IN,
Angela Robertson
705 E Tuttle
White Oak TX 75693
903-736-3281
Re:Joseph Cicardo-
PO Box 542
Gladewater TX 75647
July 20, 2016
Ms. Laura Clark, CFO
City of Beaumont
PO Box 3872
Beaumont TX 77704
Dear Ms. Clark,
I am writing this letter to request relief for seven weed liens that have been placed
on my father's property. He purchased 2980 S Major Drive, Beaumont TX in the early
`80s. The residence on the property burned down shortly after and our family relocated
to Northeast Texas. In mid to late `80s he received a letter from the City of Beaumont
with regard to a lien that had been placed on the property. He contacted the City and the
Hen was paid -off, after which he hired someone local to maintain the lot. After that he
received no further correspondence from the City. At some point in the last 15 years the
church across the street from the property took over the maintaince and continues to
maintain it through today.
I was contacted at the end of last year by Arlene Pippen who resides next door to
the Major Drive property. Ms. Pippen offered to buy the property from my father. After
discussion we agreed upon a sales price and proceeded to move forward with closing. I
was contacted by the title company shortly thereafter and informed that there were liens
on the property that totalled $4580.84.
After discussing the matter with my father he informed me that he had no
knowledge of these outstanding liens. Had he known of their existance, he would have
paid them so that the interest would not have accrued. I have been handling my father's
financials for the past several years and at no time did I recieve correspondence from the
City of Beaumont notifing me of the existance of these liens.
My understanding is Ms. Pippen wants to buy this property to build a house and
expand her garden. By doing so, she will greatly increase the value of the property and
City of Beaumont
July 20, 2016
Page 2
improve the lot. Therefore I would request that the liens and interest be waived with
respect to 2980 S. Major Drive.
I sincerely appreciate your time and attention. I would be happy to answer any
questions. Please do not hesitate to contact me.
Sincerely,
0""�6-44
Angela Robertson
RESOLUTION NO.
WHEREAS, seven (7) weed liens, dated between January 8, 1987 and August
21, 1989, in the amount of $4,552.45, represented by $1,207.96 in principal and
$3,344.49 in interest, exist against property described as 2980 S. Major Drive, South
Amelia, S10' L4 Blk 2 L5 Blk 2; and,
WHEREAS, in the early 1980's, Joseph Cicardo purchased the property and said
paving liens were not discovered and cleared at that time; and,
WHEREAS, Mr. Cicardo is attempting to sell the property described as 2980 S.
Major Drive, South Amelia, S10' L4 Blk 2 L5 Blk 2, and the pending sale will be affected
by the existence of the said liens; and,
WHEREAS, the City recommends accepting payment in the amount of $1,207.96
for seven (7) weed liens on property described as 2980 S. Major Drive, South Amelia,
S10' L4 Blk 2 L5 Blk 2 and waiving interest in the amount of $3,344.49;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the lien payoff for 2980 S. Major Drive, South Amelia, S10' L4 Blk 2 L5 Blk
2, be and it is hereby approved in the amount of $1,207.96, and interest be and it is
hereby waived in the amount of $3,344.49; and;
BE IT FURTHER RESOLVED THAT the City Manager is hereby authorized to
accept payment in the amount of $1,207.96 and to execute all documents necessary to
evidence the release of the paving lien in the amount of $4,552.45 for the above
described property.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
IC
11 111,, (IM
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: James Singletary, Chief of Police
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute all documents necessary to accept the project titled "Step
Comprehensive Fiscal Year 2017."
BACKGROUND
In January 1999, the City Council passed a resolution authorizing the City to apply for matching
funds for traffic safety "Safe and Sober S.T.E.P." grant project. The Police Department has
successfully applied for and the City Council approved several traffic safety grants since that time.
This grant application will provide funding for a single step grant program which occurs between
October 1, 2016 and September 30, 2017 and would assist in enhancing the safety of the motoring
public and reducing motor vehicle crashes, which often result in loss of life or personal injury.
The grant would be in an amount not to exceed $87,484.83 from the Texas Department of
Transportation with a City "match" funding of $39,580.79 as our portion of the costs for the
project titled "Step Comprehensive Fiscal Year 2017."
FUNDING SOURCE
City would receive grant funding in an amount not to exceed $87,484.83 with a city contribution of
$39,580.79.
RECOMMENDATION
Approval of resolution.
Texas Traffic Safety eGrants
Fiscal Year 2017
Organization Name: City of Beaumont - Police Department
Legal Name: City of Beaumont
Payee Identification Number: 17460002789023
Project Title: STEP Comprehensive
ID: 2017 -Beaumont -S-1 YG-0078
Period: 10/01/2016 to 09/30/2017
City of Beaumont - Police Department
STEP -2017
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
THE STATE OF TEXAS
THE COUNTY OF TRAVIS
THIS AGREEMENT IS MADE BY and between the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the Department and the, City of
Beaumont hereinafter called the Subgrantee, and becomes effective then fully executed by
both parties. For the purpose of this agreement, the Subgrantee is designated as a(n) Local
Government/Transit District.
AUTHORITY: Texas Transportation Code, Chapter 723, the Traffic Safety Act of 1967, and
the Highway Safety Performance Plan for the Fiscal Year 2017.
Name of the Federal Agency: National Highway Traffic Safety Administration
CFDA Number: 20.600
CFDA Title: State and Community Highway Safety Grant Program
Funding Source: Section 402
DUNS: 073901118
FAIN:18X9204020TX17
Project Title: STEP Comprehensive
Description:
This project is Not Research and Development
Grant Period: This Grant becomes effective on 10/01/2016 or on the date of final signature of
both parties, whichever is later, and ends on 09/30/2017 unless terminated or otherwise
modified.
Total Awarded: $127,065.62
Amount Eligible for Reimbursement by the Department: $87,484.83
Match Amount provided by the Subgrantee: $39,580.79
2017 -Beaumont -S-1 YG-0078 Printed On: 8/24/2016 Page 1 of 33
City of Beaumont - Police Department
STEP -2017
TEXAS TRAFFIC SAFETY PROGRAM GRANT AGREEMENT
The signatory of the Subgrantee hereby represents and warrants that she/he is an officer of
the organization for which she/he has executed this agreement and that she/he has full and
complete authority to enter into this agreement on behalf of the organization.
THE SUBGRANTEE
THE STATE OF TEXAS
Executed for the Executive Director and
Approved for the Texas Transportation
City of Beaumont Commission for the purpose and effect of
[Legal Name of Agency] activating and/or carrying out orders, established
policies or work programs approved and
authorized by the Texas Transportation
Commission
0
[Authorized Signature]
[Name]
0
[District Engineer Texas Department of
Transportation]
[Name]
[Title] [Title]
Date: Date:
Under the authority of Ordinance or
Resolution Number (for local government)
(If Applicable)
[Resolution Number]
Director, Traffic Operations Division Texas
Department of Transportation (Not required for
local project grants under $100,000.00)
Date:
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016 Page 2 of 33
City of Beaumont - Police Department
STEP -2017
GRANT AGREEMENT GENERAL TERMS AND CONDITIONS
Definitions: For purposes of these Terms and Conditions, the "Department" is also known as
the "State" and the "prospective primary participant" and the "Subgrantee" is also known as
the "Subrecipient" and "prospective lower tier participant"
ARTICLE 1. COMPLIANCE WITH LAWS
The Subgrantee shall comply with all federal, state, and local laws, statutes, codes, ordinances,
rules and regulations, and the orders and decrees of any courts or administrative bodies or
tribunals in any matter affecting the performance of this agreement, including, without limitation,
workers' compensation laws, minimum and maximum salary and wage statutes and
regulations, nondiscrimination laws and regulations, and licensing laws and regulations. When
required, the Subgrantee shall furnish the Department with satisfactory proof of compliance.
ARTICLE 2. STANDARD ASSURANCES
The Subgrantee assures and certifies that it will comply with the regulations, policies,
guidelines, and requirements, including 2 CFR, Part 200; and the Department's Traffic Safety
Program Manual, as they relate to the application, acceptance, and use of federal or state
funds for this project. Also, the Subgrantee assures and certifies that:
A. It possesses legal authority to apply for the grant; and that a resolution, motion, or similar
action has been duly adopted or passed as an official act of the applicant's governing
body, authorizing the filing of the application, including all understandings and assurances
contained in the application, and directing and authorizing the person identified as the
official representative of the applicant to act in connection with the application and to
provide any additional information that may be required.
B. It and its subcontractors will comply with Title VI of the Civil Rights Act of 1964 (Public Law
88-352), as amended, and in accordance with that Act, no person shall discriminate, on the
grounds of race, color, sex, national origin, age, religion, or disability.
C. It will comply with requirements of the provisions of the Uniform Relocation Assistance and
Real Property Acquisitions Act of 1970, as amended; 42 USC (United States Code)
§§4601 et seq.; and United States Department of Transportation (USDOT) regulations,
"Uniform Relocation and Real Property Acquisition for Federal and Federally Assisted
Programs," 49 CFR, Part 24, which provide for fair and equitable treatment of persons
displaced as a result of federal and federally assisted programs.
D. It will comply with political activity (Hatch Act) (applies to subrecipients as well as States).
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508) which limits the
political activities of employees whose principal employment activities are funded in whole
or in part with Federal funds.
E. It will comply with the federal Fair Labor Standards Act's minimum wage and overtime
requirements for employees performing project work.
F. It will establish safeguards to prohibit employees from using their positions for a purpose
that is or gives the appearance of being motivated by a desire for private gain for
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016 Page 3 of 33
City of Beaumont - Police Department
STEP -2017
themselves or others, particularly those with whom they have family, business, or other ties.
G. It will give the Department the access to and the right to examine all records, books,
papers, or documents related to this Grant Agreement.
H. It will comply with all requirements imposed by the Department concerning special
requirements of law, program requirements, and other administrative requirements.
I. It recognizes that many federal and state laws imposing environmental and resource
conservation requirements may apply to this Grant Agreement. Some, but not all, of the
major federal laws that may affect the project include: the National Environmental Policy Act
of 1969, as amended, 42 USC §§4321 et seq.; the Clean Air Act, as amended, 42 USC
§§7401 et seq. and sections of 29 USC; the Federal Water Pollution Control Act, as
amended, 33 USC §§1251 et seq.; the Resource Conservation and Recovery Act, as
amended, 42 USC §§6901 et seq.; and the Comprehensive Environmental Response,
Compensation, and Liability Act, as amended, 42 USC §§9601 et seq. The Subgrantee
also recognizes that the U.S. Environmental Protection Agency, USDOT, and other federal
agencies have issued, and in the future are expected to issue, regulations, guidelines,
standards, orders, directives, or other requirements that may affect this Project. Thus, it
agrees to comply, and assures the compliance of each contractor and each subcontractor,
with any federal requirements that the federal government may now or in the future
promulgate.
J. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood
Disaster Protection Act of 1973, 42 USC §4012a(a). Section 102(a) requires, on and after
March 2, 1975, the purchase of flood insurance in communities where that insurance is
available as a condition for the receipt of any federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the
Department of Housing and Urban Development as an area having special flood hazards.
The phrase "federal financial assistance" includes any form of loan, grant, guaranty,
insurance payment, rebate, subsidy, disaster assistance loan or grant, or any form of direct
or indirect federal assistance.
K. It will assist the Department in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470 et seq.), Executive Order 11593, and
the Antiquities Code of Texas (National Resources Code, Chapter 191).
L. It will comply with Chapter 573 of the Texas Government Code by ensuring that no officer,
employee, or member of the Subgrantee's governing board or the Subgrantee's
subcontractors shall vote or confirm the employment of any person related within the
second degree of affinity or third degree by consanguinity to any member of the governing
body or to any other officer or employee authorized to employ or supervise that person.
This prohibition shall not apply to the employment of a person described in Section
573.062 of the Texas Government Code.
M. It will ensure that all information collected, assembled, or maintained by the applicant
relative to this project shall be available to the public during normal business hours in
compliance with Chapter 552 of the Texas Government Code, unless otherwise expressly
provided by law.
N. If applicable, it will comply with Chapter 551 of the Texas Government Code, which requires
all regular, special, or called meetings of governmental bodies to be open to the public,
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016 Page 4 of 33
City of Beaumont - Police Department
STEP -2017
except as otherwise provided by law or specifically permitted in the Texas Constitution.
ARTICLE 3. COMPENSATION
A. The method of payment for this agreement will be based on actual costs incurred up to and
not to exceed the limits specified in the Project Budget. The amount included in a Project
Budget category will be deemed to be an estimate only and a higher amount can be
reimbursed, subject to the conditions specified in paragraph B of this Article. If the Project
Budget specifies that costs are based on a specific rate, per-unit cost, or other method of
payment, reimbursement will be based on the specified method.
B. All payments will be made in accordance with the Project Budget.
1. The Subgrantee's expenditures may overrun a budget category (I, II, or III) in the
approved Project Budget without a grant (budget) amendment, as long as the overrun
does not exceed a total of five (5) percent of the maximum amount eligible for
reimbursement (TxDOT) in the attached Project Budget for the current fiscal year. This
overrun must be off -set by an equivalent underrun elsewhere in the Project Budget.
2. If the overrun is five (5) percent or less, the Subgrantee must provide written notification
to the Department, through the TxDOT Electronic Grants Management System
(eGrants), prior to the Request for Reimbursement being approved. The notification
must indicate the amount, the percent over, and the specific reason(s) for the overrun.
3. Any overrun of more than five (5) percent of the amount eligible for reimbursement
(TxDOT) in the attached Project Budget requires an amendment of this Grant
Agreement.
4. The maximum amount eligible for reimbursement shall not be increased above the
Grand Total TxDOT Amount in the approved Project Budget, unless this Grant
Agreement is amended, as described in Article 5 of this agreement.
5. For Selective Traffic Enforcement Program (STEP) grants only: In the Project Budget,
Subgrantees are not allowed to use underrun funds from the TxDOT amount of (100)
Salaries, Subcategories A, "Enforcement," or B, "PI&E Activities," to exceed the
TxDOT amount listed in Subcategory C, "Other." Also, Subgrantees are not allowed to
use underrun funds from the TxDOT amount of (100) Salaries, Subcategories A,
"Enforcement," or C, "Other," to exceed the TxDOT amount listed in Subcategory B,
"PI&E Activities." The TxDOT amount for Subcategory B, "PI&E Activities," or C,
"Other," can only be exceeded within the five (5) percent flexibility, with underrun funds
from Budget Categories II or III.
C. To be eligible for reimbursement under this agreement, a cost must be incurred in
accordance with the Project Budget, within the time frame specified in the Grant Period of
this Grant Agreement, attributable to work covered by this agreement, and which has been
completed in a manner satisfactory and acceptable to the Department.
D. Federal or TxDOT funds cannot supplant (replace) funds from any other sources. The term
"supplanting," refers to the use of federal or TxDOT funds to support personnel or an activity
already supported by local or state funds.
E. Payment of costs incurred under this agreement is further governed by the cost principles
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outlined in 2 CFR Part 200.
F. The Subgrantee agrees to submit monthly Requests for Reimbursement, as designated in
this Grant Agreement, within thirty (30) days after the end of the billing period. The Request
for Reimbursement and appropriate supporting documentation must be submitted through
eGrants.
G. The Subgrantee agrees to submit the final Request for Reimbursement under this
agreement within forty-five (45) days of the end of the grant period.
H. Payments are contingent upon the availability of appropriated funds.
I. Project agreements supported with federal or TxDOT funds are limited to the length of this
Grant Period specified in this Grant Agreement. If the Department determines that the
project has demonstrated merit or has potential long-range benefits, the Subgrantee may
apply for funding assistance beyond the initial agreement period.
Preference for funding will be given to projects based on (1) proposed cost sharing and (2)
demonstrated performance history.
ARTICLE 4. LIMITATION OF LIABILITY
Payment of costs incurred under this agreement is contingent upon the availability of funds. If at
any time during this Grant Period, the Department determines that there is insufficient funding
to continue the project, the Department shall notify the Subgrantee, giving notice of intent to
terminate this agreement, as specified in Article 11 of this agreement. If at the end of a federal
fiscal year, the Department determines that there is sufficient funding and performance to
continue the project, the Department may notify the Subgrantee to continue this agreement.
ARTICLE 5. AMENDMENTS
This agreement may be amended prior to its expiration by mutual written consent of both
parties, utilizing the Grant Agreement Amendment in eGrants. Any amendment must be
executed by the parties within the Grant Period, as specified in this Grant Agreement.
ARTICLE 6. ADDITIONAL WORK AND CHANGES IN WORK
A. If the Subgrantee is of the opinion that any assigned work is beyond the scope of this
agreement and constitutes additional work, the Subgrantee shall promptly notify the
Department in writing through eGrants. If the Department finds that such work does
constitute additional work, the Department shall advise the Subgrantee and a written
amendment to this agreement will be executed according to Article 5, Amendments, to
provide compensation for doing this work on the same basis as the original work. If
performance of the additional work will cause the maximum amount payable to be
exceeded, the work will not be performed before a written grant amendment is executed.
B. If the Subgrantee has submitted work in accordance with the terms of this agreement but
the Department requests changes to the completed work or parts of the work which involve
changes to the original scope of services or character of work under this agreement, the
Subgrantee shall make those revisions as requested and directed by the Department. This
will be considered as additional work and will be paid for as specified in this Article.
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C. If the Subgrantee submits work that does not comply with the terms of this agreement, the
Department shall instruct the Subgrantee to make any revisions that are necessary to bring
the work into compliance with this agreement. No additional compensation shall be paid for
this work.
D. The Subgrantee shall make revisions to the work authorized in this agreement that are
necessary to correct errors or omissions, when required to do so by the Department. No
additional compensation shall be paid for this work.
E. The Department shall not be responsible for actions by the Subgrantee or any costs
incurred by the Subgrantee relating to additional work not directly associated with or prior
to the execution of an amendment.
ARTICLE 7. REPORTING AND MONITORING
A. Not later than thirty (30) days after the end of each reporting period, the Subgrantee shall
submit a performance report through eGrants. Reporting periods vary by project duration
and are defined as follows:
1. For short term projects, the reporting period is the duration of the project. Subgrantee
shall submit a performance report within 30 days of project completion.
2. For longer projects, the reporting period is monthly. Subgrantee shall submit a
performance report within 30 days of the completion of each project month and within
30 days of project completion.
3. For Selective Traffic Enforcement Program (STEP) Wave projects, the reporting period
is each billing cycle. Subgrantee shall submit a performance report within 30 days of the
completion of each billing cycle.
B. The performance report will include, as a minimum: (1) a comparison of actual
accomplishments to the objectives established for the period, (2) reasons why established
objectives and performance measures were not met, if appropriate, and (3) other pertinent
information, including, when appropriate, an analysis and explanation of cost underruns,
overruns, or high unit costs.
C. The Subgrantee shall promptly advise the Department in writing, through eGrants, of events
that will have a significant impact upon this agreement, including:
Problems, delays, or adverse conditions, including a change of project director or other
changes in Subgrantee personnel, that will materially affect the ability to attain
objectives and performance measures, prevent the meeting of time schedules and
objectives, or preclude the attainment of project objectives or performance measures by
the established time periods. This disclosure shall be accompanied by a statement of
the action taken or contemplated and any Department or federal assistance needed to
resolve the situation.
2. Favorable developments or events that enable meeting time schedules and objectives
sooner than anticipated or achieving greater performance measure output than
originally projected.
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D. The Subgrantee shall submit the Final Performance Report through eGrants within thirty
(30) days after completion of the grant.
ARTICLE 8. RECORDS
The Subgrantee agrees to maintain all reports, documents, papers, accounting records,
books, and other evidence pertaining to costs incurred and work performed under this
agreement (called the 'Records"), and shall make the Records available at its office for the
time period authorized within the Grant Period, as specified in this Grant Agreement. The
Subgrantee further agrees to retain the Records for four (4) years from the date of final
payment under this agreement, until completion of all audits, or until pending litigation has been
completely and fully resolved, whichever occurs last.
Duly authorized representatives of the Department, the USDOT, the Office of the Inspector
General, Texas State Auditor, and the Comptroller General shall have access to the Records.
This right of access is not limited to the four (4) year period but shall last as long as the
Records are retained.
ARTICLE 9. INDEMNIFICATION
A. To the extent permitted by law, the Subgrantee, if other than a government entity, shall
indemnify, hold, and save harmless the Department and its officers and employees from all
claims and liability due to the acts or omissions of the Subgrantee, its agents, or
employees. The Subgrantee also agrees, to the extent permitted by law, to indemnify, hold,
and save harmless the Department from any and all expenses, including but not limited to
attorney fees, all court costs and awards for damages incurred by the Department in
litigation or otherwise resisting claims or liabilities as a result of any activities of the
Subgrantee, its agents, or employees.
B. To the extent permitted by law, the Subgrantee, if other than a government entity, agrees to
protect, indemnify, and save harmless the Department from and against all claims,
demands, and causes of action of every kind and character brought by any employee of the
Subgrantee against the Department due to personal injuries to or death of any employee
resulting from any alleged negligent act, by either commission or omission on the part of
the Subgrantee.
C. If the Subgrantee is a government entity, both parties to this agreement agree that no party
is an agent, servant, or employee of the other party and each party agrees it is responsible
for its individual acts and deeds, as well as the acts and deeds of its contractors,
employees, representatives, and agents.
ARTICLE 10. DISPUTES AND REMEDIES
This agreement supersedes any prior oral or written agreements. If a conflict arises between
this agreement and the Traffic Safety Program Manual, this agreement shall govern. The
Subgrantee shall be responsible for the settlement of all contractual and administrative issues
arising out of procurement made by the Subgrantee in support of work under this agreement.
Disputes concerning performance or payment shall be submitted to the Department for
settlement, with the Executive Director or his or her designee acting as final referee.
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ARTICLE 11. TERMINATION
A. This agreement shall remain in effect until the Subgrantee has satisfactorily completed all
services and obligations described in this agreement and these have been accepted by
the Department, unless:
1. This agreement is terminated in writing with the mutual consent of both parties; or
2. There is a written thirty (30) day notice by either party; or
3. The Department determines that the performance of the project is not in the best
interest of the Department and informs the Subgrantee that the project is terminated
immediately.
B. The Department shall compensate the Subgrantee for only those eligible expenses incurred
during the Grant Period specified in this Grant Agreement that are directly attributable to
the completed portion of the work covered by this agreement, provided that the work has
been completed in a manner satisfactory and acceptable to the Department. The
Subgrantee shall not incur nor be reimbursed for any new obligations after the effective
date of termination.
ARTICLE 12. INSPECTION OF WORK
A. The Department and, when federal funds are involved, the USDOT, or any of their
authorized representatives, have the right at all reasonable times to inspect or otherwise
evaluate the work performed or being performed under this agreement and the premises in
which it is being performed.
B. If any inspection or evaluation is made on the premises of the Subgrantee or its
subcontractor, the Subgrantee shall provide and require its subcontractor to provide all
reasonable facilities and assistance for the safety and convenience of the inspectors in the
performance of their duties. All inspections and evaluations shall be performed in a manner
that will not unduly delay the work.
ARTICLE 13. AUDIT
The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under this agreement or indirectly through a subcontract under this agreement.
Acceptance of funds directly under this agreement or indirectly through a subcontract under this
agreement acts as acceptance of the authority of the State Auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those funds.
An entity that is the subject of an audit or investigation must provide the state auditor with
access to any information the state auditor considers relevant to the investigation or audit.
ARTICLE 14. SUBCONTRACTS
A subcontract in excess of $25,000 may not be executed by the Subgrantee without prior
written concurrence by the Department. Subcontracts in excess of $25,000 shall contain all
applicable terms and conditions of this agreement. No subcontract will relieve the Subgrantee
of its responsibility under this agreement.
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ARTICLE 15. GRATUITIES
A. Texas Transportation Commission policy mandates that employees of the Department shall
not accept any benefit, gift, or favor from any person doing business with or who,
reasonably speaking, may do business with the Department under this agreement. The only
exceptions allowed are ordinary business lunches and items that have received the
advanced written approval of the Department's Executive Director.
B. Any person doing business with or who reasonably speaking may do business with the
Department under this agreement may not make any offer of benefits, gifts, or favors to
Department employees, except as mentioned here above. Failure on the part of the
Subgrantee to adhere to this policy may result in termination of this agreement.
ARTICLE 16. NONCOLLUSION
The Subgrantee warrants that it has not employed or retained any company or person, other
than a bona fide employee working solely for the Subgrantee, to solicit or secure this
agreement, and that it has not paid or agreed to pay any company or person, other than a bona
fide employee, any fee, commission, percentage, brokerage fee, gift, or any other
consideration contingent upon or resulting from the award or making of this agreement. If the
Subgrantee breaches or violates this warranty, the Department shall have the right to annul this
agreement without liability or, in its discretion, to deduct from the agreement price or
consideration, or otherwise recover the full amount of such fee, commission, brokerage fee,
contingent fee, or gift.
ARTICLE 17. CONFLICT OF INTEREST
The Subgrantee represents that it or its employees have no conflict of interest that would in any
way interfere with its or its employees' performance or which in any way conflicts with the
interests of the Department. The Subgrantee shall exercise reasonable care and diligence to
prevent any actions or conditions that could result in a conflict with the Department's interests.
ARTICLE 18. SUBGRANTEE'S RESOURCES
A. The Subgrantee certifies that it presently has adequate qualified personnel in its
employment to perform the work required under this agreement, or will be able to obtain
such personnel from sources other than the Department.
B. All employees of the Subgrantee shall have the knowledge and experience that will enable
them to perform the duties assigned to them. Any employee of the Subgrantee who, in the
opinion of the Department, is incompetent or whose conduct becomes detrimental to the
work, shall immediately be removed from association with the project.
C. Unless otherwise specified, the Subgrantee shall furnish all equipment, materials, supplies,
and other resources required to perform the work.
ARTICLE 19. PROCUREMENT AND PROPERTY MANAGEMENT
The Subgrantee shall establish and administer a system to procure, control, protect, preserve,
use, maintain, and dispose of any property furnished to it by the Department or purchased
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pursuant to this agreement in accordance with its own procurement and property management
procedures, provided that the procedures are not in conflict with (1) the Department's
procurement and property management standards and (2) the federal procurement and
property management standards provided by 2 CFR §§ 200.310-.316, 200.318-.324.
ARTICLE 20. OWNERSHIP OF DOCUMENTS AND INTELLECTUAL PROPERTY
Upon completion or termination of this Grant Agreement, whether for cause or at the
convenience of the parties, all finished or unfinished documents, data, studies, surveys,
reports, maps, drawings, models, photographs, etc. prepared by the Subgrantee, and
equipment and supplies purchased with grant funds shall, at the option of the Department,
become the property of the Department. All sketches, photographs, calculations, and other
data prepared under this agreement shall be made available, upon request, to the Department
without restriction or limitation of their further use.
A. Intellectual property consists of copyrights, patents, and any other form of intellectual
property rights covering any databases, software, inventions, training manuals, systems
design, or other proprietary information in any form or medium.
B. All rights to Department. The Department shall own all of the rights (including copyrights,
copyright applications, copyright renewals, and copyright extensions), title and interests in
and to all data, and other information developed under this contract and versions thereof
unless otherwise agreed to in writing that there will be joint ownership.
C. All rights to Subgrantee. Classes and materials initially developed by the Subgrantee
without any type of funding or resource assistance from the Department remain the
Subgrantee's intellectual property. For these classes and materials, the Department
payment is limited to payment for attendance at classes.
ARTICLE 21. SUCCESSORS AND ASSIGNS
The Department and the Subgrantee each binds itself, its successors, executors, assigns, and
administrators to the other party to this agreement and to the successors, executors, assigns,
and administrators of the other party in respect to all covenants of this agreement. The
Subgrantee shall not assign, sublet, or transfer interest and obligations in this agreement
without written consent of the Department through eGrants.
ARTICLE 22. CIVIL RIGHTS COMPLIANCE
A. Compliance with regulations: The Subgrantee shall comply with the regulations relative to
nondiscrimination in federally -assisted programs of the United States Department of
Transportation (USDOT): 49 CFR, Part 21; 23 CFR, Part 200; and 41 CFR, Parts 60-74,
as they may be amended periodically (called the "Regulations"). The Subgrantee agrees to
comply with Executive Order 11246, entitled "Equal Employment Opportunity," as amended
by Executive Order 11375 and as supplemented by the U.S. Department of Labor
regulations (41 CFR, Part 60).
B. Nondiscrimination: (applies to subrecipients as well as States) The State highway safety
agency and Subgrantee will comply with all Federal statutes and implementing regulations
relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil
Rights Act of 1964 (Pub. L. 88-352), which prohibits discrimination on the basis of race,
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color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of
1972, as amended (20 U.S.C. 1681-1683 and 1685-1686), which prohibits discrimination
on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29
U.S.C. 794), and the Americans with Disabilities Act of 1990 (Pub. L. 101-336), as
amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of
disabilities (and 49 CFR Part 27); (d) the Age Discrimination Act of 1975, as amended (42
U.S.C. 6101-6107), which prohibits discrimination on the basis of age; (e) the Civil Rights
Restoration Act of 1987 (Pub. L. 100-259), which requires Federal -aid recipients and all
subrecipients to prevent discrimination and ensure nondiscrimination in all of their
programs and activities; (f) the Drug Abuse Office and Treatment Act of 1972 (Pub. L. 92-
255), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the
comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation
Act of 1970 (Pub. L. 91-616), as amended, relating to nondiscrimination on the basis of
alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health Service Act of
1912, as amended (42 U.S.C. 290dd-3 and 290ee-3), relating to confidentiality of alcohol
and drug abuse patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42
U.S.C. 3601, et seq.), relating to nondiscrimination in the sale, rental or financing of
housing; Q) any other nondiscrimination provisions in the specific statute(s) under which
application for Federal assistance is being made; and (k) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
C. Solicitations for subcontracts, including procurement of materials and equipment: In all
solicitations either by competitive bidding or negotiation made by the Subgrantee for work
to be performed under a subcontract, including procurements of materials and leases of
equipment, each potential subcontractor or supplier shall be notified by the Subgrantee of
the Subgrantee's obligations under this agreement and the regulations relative to
nondiscrimination on the grounds of race, color, sex, national origin, age, religion, or
disability.
D. Information and reports: The Subgrantee shall provide all information and reports required
by the Regulations, or directives issued pursuant thereto, and shall permit access to its
books, records, accounts, other sources of information, and its facilities as may be
determined by the Department or the USDOT to be pertinent to ascertain compliance with
the Regulations or directives. Where any information required of the Subgrantee is in the
exclusive possession of another who fails or refuses to furnish this information, the
Subgrantee shall certify that to the Department or the USDOT, whichever is appropriate,
and shall set forth what efforts the Subgrantee has made to obtain the requested
information.
E. Sanctions for noncompliance: In the event of the Subgrantee's noncompliance with the
nondiscrimination provision of this agreement, the Department shall impose such sanctions
as it or the USDOT may determine to be appropriate.
F. Incorporation of provisions: The Subgrantee shall include the provisions of paragraphs A.
through E. in every subcontract, including procurements of materials and leases of
equipment, unless exempt by the regulations or directives. The Subgrantee shall take any
action with respect to any subcontract or procurement that the Department may direct as a
means of enforcing those provisions, including sanctions for noncompliance. However, in
the event a Subgrantee becomes involved in, or is threatened with litigation with a
subcontractor or supplier as a result of such direction, the Subgrantee may request the
Department to enter into litigation to protect the interests of the state; and in addition, the
Subgrantee may request the United States to enter into such litigation to protect the
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interests of the United States.
ARTICLE 23. DISADVANTAGED BUSINESS ENTERPRISE (DBE) PROGRAM
A. The parties shall comply with the DBE Program requirements established in 49 CFR Part
26.
B. The Subgrantee shall adopt, in its totality, the Department's federally approved DBE
program.
C. The Subgrantee shall set an appropriate DBE goal consistent with the Department's DBE
guidelines and in consideration of the local market, project size, and nature of the goods or
services to be acquired. The Subgrantee shall have final decision- making authority
regarding the DBE goal and shall be responsible for documenting its actions.
D. The Subgrantee shall follow all other parts of the Department's DBE program referenced in
TxDOT Form 2395, Memorandum of Understanding Regarding the Adoption of the Texas
Department of Transportation's Federally -Approved Disadvantaged Business Enterprise
by Entity and attachments found at web address
http://www.txdot.gov/business/partnerships/dbe.htmi
E. The Subgrantee shall not discriminate on the basis of race, color, national origin, or sex in
the award and performance of any USDOT-assisted contract or in the administration of its
DBE program or the requirements of 49 CFR Part 26. The Subgrantee shall take all
necessary and reasonable steps under 49 CFR Part 26 to ensure non-discrimination in
award and administration of USDOT-assisted contracts. The Department's DBE program,
as required by 49 CFR Part 26 and as approved by USDOT, is incorporated by reference
in this agreement. Implementation of this program is a legal obligation and failure to cant'
out its terms shall be treated as a violation of this agreement. Upon notification to the
Subgrantee of its failure to carry out its approved program, the Department may impose
sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the
matter for enforcement under 18 USC 1001 and the Program Fraud Civil Remedies Act of
1986 (31 USC 3801 et seq.).
F. Each contract the Subgrantee signs with a contractor (and each subcontract the prime
contractor signs with a sub -contractor) must include the following assurance: The
contractor, sub -recipient, or sub -contractor shall not discriminate on the basis of race,
color, national origin, or sex in the performance of this contract. The contractor shall carry
out applicable requirements of 49 CFR Part 26 in the award and administration of USDOT-
assisted contracts. Failure by the contractor to carry out these requirements is a material
breach of this agreement, which may result in the termination of this agreement or such
other remedy as the recipient deems appropriate.
ARTICLE 24. CERTIFICATION REGARDING DEBARMENT AND SUSPENSION (applies
to subrecipients as well as States)
Instructions for Prima[y Certification
1. By signing and submitting this proposal, the prospective primary participant is providing the
certification set out below.
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2. The inability of a person to provide the certification required below will not necessarily result
in denial of participation in this covered transaction. The prospective participant shall submit
an explanation of why it cannot provide the certification set out below. The certification or
explanation will be considered in connection with the department or agency's determination
whether to enter into this transaction. However, failure of the prospective primary participant to
furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was
placed when the department or agency determined to enter into this transaction. If it is later
determined that the prospective primary participant knowingly rendered an erroneous
certification, in addition to other remedies available to the Federal Government, the
department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department
or agency to which this proposal is submitted if at any time the prospective primary participant
learns its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meaning set out in the Definitions and
coverage sections of 49 CFR Part 29. You may contact the department or agency to which this
proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part 9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency
entering into this transaction.
7. The prospective primary participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion -Lower Tier Covered Transaction," provided by the department or agency
entering into this covered transaction, without modification , in all lower tier covered
transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal
Procurement and Non -procurement Programs.
9. Nothing contained in the foregoing shall be construed to require establishment of a system
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of records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant
in a covered transaction knowingly enters into a lower tier covered transaction with a person
who is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred,
ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency may terminate this
transaction for cause or default.
CertificationRegarding Debarment,•' • and Other ResponsibilitY
Covered Transaction
(1) The prospective primary participant certifies to the best of its knowledge and belief, that its
principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain, or performing a public (Federal, State or local) transaction
or contract under a public transaction; violation of Federal or State antitrust statutes or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental
entity (Federal, State or Local) with commission of any of the offenses enumerated in
paragraph (1)(b) of this certification; and
(d) Have not within a three-year period preceding this application/proposal had one or more
public transactions (Federal, State, or local) terminated for cause or default.
(2) Where the prospective primary participant is unable to certify to any of the Statements in
this certification, such prospective participant shall attach an explanation to this proposal.
Instructions for Lower Tier Certification
1. By signing and submitting this proposal, the prospective lower tier participant is providing
the certification set out below.
2. The certification in this clause is a material representation of fact upon which reliance was
placed when this transaction was entered into. If it is later determined that the prospective
lower tier participant knowingly rendered an erroneous certification, in addition to other
remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and/or
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STEP -2017
debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to
which this proposal is submitted if at any time the prospective lower tier participant learns that
its certification was erroneous when submitted or has become erroneous by reason of
changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered
transaction, participant, person, primary covered transaction, principal, proposal, and
voluntarily excluded, as used in this clause, have the meanings set out in the Definition and
Coverage sections of 49 CFR Part 29. You may contact the person to whom this proposal is
submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the
proposed covered transaction be entered into, it shall not knowingly enter into any lower tier
covered transaction with a person who is proposed for debarment under 48 CFR Part 9,
subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from
participation in this covered transaction, unless authorized by the department or agency with
which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will
include the clause titled "Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion — Lower Tier Covered Transaction," without modification, in all lower tier
covered transactions and in all solicitations for lower tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective
participant in a lower tier covered transaction that it is not proposed for debarment under 48
CFR Part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the
covered transaction, unless it knows that the certification is erroneous. A participant may
decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Federal
Procurement and Non -procurement Programs.
8. Nothing contained in the foregoing shall be construed to require establishment of a system
of records in order to render in good faith the certification required by this clause. The
knowledge and information of a participant is not required to exceed that which is normally
possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in
a covered transaction knowingly enters into a lower tier covered transaction with a person who
is proposed for debarment under 48 CFR Part 9, subpart 9.4, suspended, debarred, ineligible,
or voluntarily excluded from participation in this transaction, in addition to other remedies
available to the Federal government, the department or agency with which this transaction
originated may pursue available remedies, including suspension and/or debarment.
Certification Regarding Debarment Suspension, Ineligibility and Voluntary Exclusion -
Lower Tier Covered Transactions:
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1. The prospective lower tier participant certifies, by submission of this proposal, that neither it
nor its principals is presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
ARTICLE 25. CERTIFICATION REGARDING FEDERAL LOBBYING (applies to
subrecipients as well as States)
Certification for Contracts, Grants, Loans, and Cooperative Agreements
In executing this agreement, each signatory certifies to the best of his or her knowledge and
belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or employee of
any agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award
documents for all sub -awards at all tiers (including subcontracts, subgrants, and contracts
under grant, loans, and cooperative agreements) and that all subrecipients shall certify and
disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any
person who fails to file the required certification shall be subject to a civil penalty of not less
than $10,000 and not more than $100,000 for each such failure.
ARTICLE 26. CHILD SUPPORT CERTIFICATION
Under Section 231.006, Texas Family Code, the Subgrantee certifies that the individual or
business entity named in this agreement is not ineligible to receive the specified grant, loan, or
payment and acknowledges that this agreement may be terminated and payment may be
withheld if this certification is inaccurate. If the above certification is shown to be false, the
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Subgrantee is liable to the state for attorney's fees and any other damages provided by law or
the agreement. A child support obligor or business entity ineligible to receive payments
because of a payment delinquency of more than thirty (30) days remains ineligible until: all
arrearages have been paid; the obligor is in compliance with a written repayment agreement
or court order as to any existing delinquency; or the court of continuing jurisdiction over the
child support order has granted the obligor an exemption from Subsection (a) of Section
231.006, Texas Family Code, as part of a court -supervised effort to improve earnings and
child support payments.
ARTICLE 27. FEDERAL FUNDING ACCOUNTABILITY AND TRANSPARENCY ACT
REQUIREMENTS
A. Any recipient of funds under this agreement agrees to comply with the Federal Funding
Accountability and Transparency Act and implementing regulations at 2 CFR Part 170,
including Appendix A. This agreement is subject to the following award terms:
http://edocket.access.gpo.gov/2010/pdf/2010-22705.pdf and
hftp://edocket.access.gpo.gov/2010/pdf/2010-22706.pdf.
B. The Subgrantee agrees that it shall:
1. Obtain and provide to the State a System for Award Management (SAM) number (48
CFR subpt. 4.11) if this award provides for more than $25,000 in Federal funding. The
SAM number may be obtained by visiting the SAM web -site at: https://www.sam.gov
2. Obtain and provide to the State a Data Universal Numbering System (DUNS) number,
a unique nine -character number that allows the Federal government to track the
distribution of federal money. The DUNS number may be requested free of charge for
all businesses and entities required to do so by visiting the Dun & Bradstreet (D&B) on-
line registration website http://fedgov.dnb.com/webform; and
3. Report the total compensation and names of its top five (5) executives to the State if:
i. More than 80% of annual gross revenues are from the Federal government, and
those revenues are greater than $25,000,000; and
ii. The compensation information is not already available through reporting to the U.S.
Securities and Exchange Commission.
ARTICLE 28. SINGLE AUDIT REPORT
A. The parties shall comply with the requirements of the Single Audit Act of 1984, P.L. 98-502,
ensuring that the single audit report includes the coverage stipulated in 2 CFR Part 200.
B. If threshold expenditures of $750,000 or more are met during the Subgrantee's fiscal year,
the Subgrantee must submit a Single Audit Report and Management Letter (if applicable)
to TxDOT's Audit Office, 125 East 11th Street, Austin, TX 78701 or contact TxDOT's Audit
Office at singleaudits6d)txdot.gov
C. If expenditures are less than $750,000 during the Subgrantee's fiscal year, the Subgrantee
must submit a statement to TxDOT's Audit Office as follows: "We did not meet the
$750,000 expenditure threshold and therefore, are not required to have a single audit
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performed for FY
D. For each year the project remains open for federal funding expenditures, the Subgrantee
will be responsible for filing a report or statement as described above. The required annual
filing shall extend throughout the life of the agreement, unless otherwise amended or the
project has been formally closed out and no charges have been incurred within the current
fiscal year.
ARTICLE 29. BUY AMERICA ACT (applies to subrecipients as well as States)
The State and Subgrantee will comply with the provisions of the Buy America Act (49 U.S.C.
53230)), which contains the following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased
with Federal funds unless the Secretary of Transportation determines that such domestic
purchases would be inconsistent with the public interest, that such materials are not reasonably
available and of a satisfactory quality, or that inclusion of domestic materials will increase the
cost of the overall project contract by more than 25 percent. Clear justification for the purchase
of non-domestic items must be in the form of a waiver request submitted to and approved by
the Secretary of Transportation.
ARTICLE 30. RESTRICTION ON STATE LOBBYING (applies to subrecipients as well as
States)
None of the funds under this program will be used for any activity specifically designed to urge
or influence a State or local legislator to favor or oppose the adoption of any specific legislative
proposal pending before any State or local legislative body. Such activities include both direct
and indirect (e.g., "grassroots") lobbying activities, with one exception. This does not preclude
a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State
practice, even if such communications urge legislative officials to favor or oppose the adoption
of a specific pending legislative proposal.
ARTICLE 31. NONGOVERNMENTAL ENTITY'S PUBLIC INFORMATION
[This article applies only to non-profit entities.]
The Subgrantee is required to make any information created or exchanged with the
Department pursuant to this Grant Agreement and not otherwise excepted from disclosure
under the Texas Public Information Act, available in a format that is accessible by the public at
no additional charge to the Department. [SB -1368, 83rd Texas Legislature, Regular Session,
Effective 9/1/13]
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RESPONSIBILITIES OF THE SUBGRANTEE
A. Carry out all performance measures established in the grant, including fulfilling the law
enforcement objectives by implementing the Operational Plan contained in this Grant
Agreement.
B. Submit all required reports to the Department (TxDOT) fully completed with the most
current information, and within the required times, as defined in Article 3 and Article 7 of
the General Terms and Conditions of this Grant Agreement. This includes reporting to the
Department on progress, achievements, and problems in monthly Performance Reports
and attaching necessary source documentation to support all costs claimed in Requests
for Reimbursement (RFR).
C. Attend grant related training as requested by the Department.
D. Attend meetings according to the following:
1. The Department will arrange for meetings with the Subgrantee to present status of
activities and to discuss problems and the schedule for the following quarter's work.
2. The project director or other appropriate qualified persons will be available to represent
the Subgrantee at meetings requested by the Department.
E. Support grant enforcement efforts with public information and education (PI&E) activities.
Salaries being claimed for PI&E activities must be included in the budget.
F. When applicable, all newly developed PI&E materials must be submitted to the
Department for written approval, through the TxDOT Electronic Grants Management
System (eGrants) system messaging, prior to final production. Refer to the Traffic Safety
Program Manual regarding PI&E procedures.
G. For out of state travel expenses to be reimbursable, the Subgrantee must have obtained
the written approval of the Department, through eGrants system messaging, prior to the
beginning of the trip. Grant approval does not satisfy this requirement.
H. Maintain verification that all expenses, including wages or salaries, for which
reimbursement is requested is for work exclusively related to this project.
I. Ensure that this grant will in noway supplant (replace) funds from other sources.
Supplanting refers to the use of federal funds to support personnel or any activity already
supported by local or state funds.
J. Ensure that each officer working on the STEP project will complete an officer's daily report
form. The form should include at a minimum: name, date, badge or identification number,
type of grant worked, grant site number, mileage (including starting and ending mileage),
hours worked, type of citation issued or arrest made, officer and supervisor signatures.
K. All STEP agencies must provide the following provision in all daily activity report forms:
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"I understand that this information is being submitted to support a claim against a federally -
funded grant program. False statements on this form may be prosecutable under 18 USC
1001. This information on this form is true, correct, and complete to the best of my
knowledge and ability."
L. Ensure that no officer above the rank of Lieutenant (or equivalent title) will be reimbursed
for enforcement duty, unless the Subgrantee received specific written authorization from
the Department, through eGrants system messaging, prior to incurring costs.
M. Subgrantee may work additional STEP enforcement hours on holidays or special events
not covered under the Operational Plan. However, additional work must be approved in
writing by the Department, through eGrants system messaging, prior to enforcement.
Additional hours must be reported in the Performance Report for the time period for which
the additional hours were worked.
N. If an officer makes a STEP -related arrest during the shift, but does not complete the arrest
before the shift is scheduled to end, the officer can continue working under the grant to
complete that arrest.
O. Subgrantees with a traffic unit will utilize traffic personnel for this grant, unless such
personnel are unavailable for assignment.
P. Prior to conducting speed enforcement, the Subgrantee must select and survey
enforcement sites that comply with existing state mandated speed limits in accordance
with the Texas Transportation Code, Sections 545.352 through 545.356.
Q. Officers assigned to speed sites should be trained in the use of radar or laser speed
measurement devices.
R. The Subgrantee should have a safety belt use policy. If the Subgrantee does not have a
safety belt use policy in place, a policy should be implemented, and a copy maintained for
verification during the grant year.
S. Officers working DWI enforcement must be trained in the National Highway Traffic Safety
Administration/International Association of Chiefs of Police Standardized Field Sobriety
Testing (SFST). In the case of a first year subgrantee, the officers must be trained, or
scheduled to be SFST trained, by the end of the grant year. For second or subsequent
year grants, all officers working DWI enforcement must be SFST trained.
T. The Subgrantee should have a procedure in place for contacting and using drug
recognition experts (DREs) when necessary.
U. The Subgrantee is encouraged to use the DWI On-line Reporting System available through
the Buckle Up Texas Web site at www.buckleuptexas.com.
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RESPONSIBILITIES OF THE DEPARTMENT
A. Monitor the Subgrantee's compliance with the performance obligations and fiscal
requirements of this Grant Agreement using appropriate and necessary monitoring and
inspections, including but not limited to:
1. review of periodic reports
2. physical inspection of project records and supporting documentation
3. telephone conversations
4. e-mails and letters
5. quarterly review meetings
6. eGrants
B. Provide program management and technical assistance.
C. Attend appropriate meetings.
D. Reimburse the Subgrantee for all eligible costs as defined in the project budget. Requests
for Reimbursement will be processed up to the maximum amount payable as indicated in
the project budget.
E. Perform an administrative review of the project at the close of the grant period to:
1. Ascertain whether or not the project objectives were met
2. Review project accomplishments (performance measures completed, targets achieved)
3. Account for any approved Program Income earned and expended
4. Identify exemplary performance or best practices
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STEP -2017
CMV
Speed,OP&HMV CMV: Commercial Motor Vehicle; HMV: Hazardous Moving
Violations
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PROGRAM ELEMENT SELECTION
YEAR LONG
X DWI
DWI: Driving While Intoxicated
X Speed
Speed: Speed Enforcement
X OP
OR Occupant Protection (Safety Belt and Child Safety Seat)
ITC
ITC: Intersection Traffic Control
DD
DD: Distracted Driving
WAVE
Jurisdiction wide (DWI enforcement effort must be focused at
DWI
locations where
there is an over -representation of alcohol-related crashes
and/or DWI arrests)
Jurisdiction wide (Speed enforcement should be focused on
Speed
areas where there is at least a 50%
noncompliance with the posted speed limits and/or a higher
number of speed -related crashes)
OP
Jurisdiction wide
DD
Jurisdiction wide
CMV
Speed,OP&HMV CMV: Commercial Motor Vehicle; HMV: Hazardous Moving
Violations
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STEP -2017
GOALS AND STRATEGIES
Goal: To increase effective enforcement and adjudication of traffic safety-related laws
to reduce crashes, fatalities, and injuries.
Strategies: Increase and sustain high visibility enforcement of traffic safety-related laws.
Increase public education and information campaigns regarding enforcement
activities.
Goal: To reduce the number of alcohol impaired and driving under the influence of
alcohol and other drug-related crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of DWI laws.
Goal: To increase occupant restraint use in all passenger vehicles and trucks.
Strategy: Increase and sustain high visibility enforcement of occupant protection laws.
Goal: To reduce the number of speed -related crashes, injuries, and fatalities.
Strategy: Increase and sustain high visibility enforcement of speed -related laws.
Goal: To reduce Distracted Driving motor vehicle crashes, injuries, and fatalities.
Strategies: Increase and sustain high visibility enforcement of state and local ordinances on
celluar and texting devices.
Increase public information and education on Distracted Driving related traffic
issues.
L_' I agree to the above goals and strategies.
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City of Beaumont - Police Department
STEP -2017
BASELINE INFORMATION
Baseline Year (12 months)
Baseline Measure
Number of Driving While Intoxicated (DWI)
arrests
Number of Driving Under Influence (DUI) of
Alcohol by Minor Arrests/Citations
Number of speed citations
Number of safety belt citations
Number of child safety seat citations
Number of Distracted Driving Citations
Percentage of speed compliance
Percentage of safety belt usage
From 1/1/2015 to 12/31/2015
Baseline Number
170
3
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016
Page 25 of 33
5967
1487
447
0
Baseline
Month/Year of Survey
Number
45%
09/2015
75%
09/2015
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STEP -2017
LAW ENFORCEMENT OBJECTIVE/PERFORMANCE MEASURE
Objective/Performance Measure
1. Number and type citations/arrests to be issued under STEP
a. Increase DWI arrests by
b. Increase DUI of Alcohol by Minor arrests/citations by
c. Increase speed citations by
d. Increase Safety Belt citations by
e. Increase Child Safety Belt citations by
f. Increase Distracted Driving citations by
2. Proposed total number of traffic -related crashes
a. Reduce the number of alcohol-related crashes to
b. Reduce the number of speed -related crashes to
3. Increase speed compliance
a. Increase the Speed compliance rate to
Target Number
40
10
2500
250
50
10
500
50%
4. Increase safety belt usage
a. Increase the Safety Belt usage rate among drivers and front seat 80%
passengers to
5. Number of Enforcement Hours 1313
Note: Nothing in this agreement shall be interpreted as a requirement, formal or informal, that
a peace officer issue a specified or predetermined number of citations in pursuance of the
Subgrantee's obligations hereunder. Department and Subgrantee acknowledge that Texas
Transportation Code Section 720.002 prohibits using traffic -offense quotas and agree that
nothing in this Agreement is establishing an illegal quota.
In addition to the STEP enforcement activities, the subgrantee must maintain baseline non -
STEP funded citation and arrest activity due to the prohibition of supplanting.
Step Indicator
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2.84
Page 26 of 33
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STEP -2017
OBJECTIVE/PERFORMANCE MEASURE
Objectives/Performance Measure Target
Number
Support Grant efforts with a public information and education (PI&E)
program
a. Conduct presentations 10
b. Conduct media exposures (e.g. news conferences, news releases, and 10
interviews)
c. Conduct community events (e.g. health fairs, booths) 5
d. Produce the following number of public information and education 0
materials
e. Number of public information and education materials distributed 6000
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016 Page 27 of 33
w ( , 0
City of Beaumont - Police Department
STEP -2017
Operational Plan
Page Title: DWI
Site Type Site Description Survey Results Enforcement Period
(Speed, OP, (include Miles (Compliance
Number ITC) Per Hour) Percentage) (Days &Times)
1. Zone 1 DWI North End n/a% Monday - Sunday
12:00am to 12:00pm.
2. Zone 2 DWI West End n/a% Monday - Sunday 12:00
am to 12:00pm.
3. Zone 3 DWI South End n/a% Monday -Sunday 12:00
am to 12:00 pm.
4. %
5. %
6. %
7. %
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STEP -2017
Operational Plan
Page Title: Occupant Protection
Site
Type
Site Description
Survey Results
Enforcement Period
Number
(Speed, OP,
(include Miles
(Compliance
(Days &Times)
ITC)
Per Hour)
Percentage)
1. OP
OP
Jurisdiction Wide
75%
Monday - Sunday 5:00
am to 10:00 pm.
2.
%
3.
%
4.
%
5.
%
6.
%
7.
%
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STEP -2017
Operational Plan
Page Title: Speeding 1
Site
Type
Site Description
Survey Results
Enforcement
Number
Seed
(include Miles Per Hour)
(Compliance
Period
miles. Speed 30- 60 MPH.
OP, ITC)
Spur 380 (MLK Boulevard), from
Percentage)
(Days & Times)
5:00 am to 10:00
5.9 miles. Speed 40-55 MPH.
pm
FM 364 (Major Dr,) from Tram
2017-Beaumont-S-1YG-0078 Printed On: 8/24/2016
Monday - Sunday,
1. 1
Speed
Rd - SH 124 to IH -10. Approx.
43%
5:00 am to 10:00
11.3 miles. Speeds 35-60 MPH.
pm.
IH - 10 from East city limit to
Monday -
2. 2
Speed
West city limit. Approx. 9 miles.
42%
Sunday, 12:00 am
Speeds 55 -75 MPH.
to 12:00 pm.
IH -10 westbound service road
Monday -Sunday,
3. 3
Speed
from East city limit to West city
42%
5:00 am to 10:00
limit. Approx. 8.4 miles. 35-50
MPH.
pm
IH -10 eastbound service road Monday - Sunday,
4.4 Speed from West city limit to East city 41% 5:00 am to 10:00
limit. Approx. 9.1 miles. Speed
35-50 MPH. pm
Hwy 105 from US 69/87/96 to
Monday - Sunday,
5.5 Speed West city limit. Approx. 3.1 41%
5:00 am to 10:00
miles. Speed 45-55 MPH.
pm
US 90 (College Street), from IH-
Monday - Sunday,
6.6 Speed 10 to West city limit. Approx. 7 40%
5:00 am to 10:00
miles. Speed 30- 60 MPH.
pm
Spur 380 (MLK Boulevard), from
Monday - Sunday,
7.7 Speed IH -10 to South city limit. Approx. 46%
5:00 am to 10:00
5.9 miles. Speed 40-55 MPH.
pm
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Operational Plan
Page Title: Speeding 2
Site S ee Type Site Description
Number OP, ITC) (include Miles Per Hou
Survey Enforcement
Results Period
(Compliance (Days & Times)
Percentage)
Laurel Street (city street), from Monday - Sunday,
1.8 Speed Spur 380 to IH -10. Approx. 1.5 43% 5:00 am to 10:00
miles. Speed 35 MPH. pm
Liberty Street (city street), from Monday - Sunday,
2.9 Speed Spur 380 to IH -10. Approx. 1.5 48% 5:00 am to 10:00
miles. Speed 30 MPH. pm
Folsom Drive (city street), from Monday - Sunday,
3. 10 SWest Lucas Drive, which is near 40%
Speed US 69 to FM 364. Approx. 2.5 5:00 am to 10:00
miles. Speed 35 MPH. pm
RFD Road (city street), from US Monday - Sunday,
4.11 Speed 69 to Hwy 105. Approx. 0.8 miles. 42% 5:00 am to 10:00
Speed 30 MPH. pm
Delaware Street (city street), from Monday - Sunday,
5. 12 Speed FM 364 to US 69. Approx. 3.4 43% 5:00 am to 10:00
miles. Speed 30- 45 MPH. pm
US 69 (Cardinal Drive), from Monday - Sunday,
6. 13 Speed South city limit to IH -10. Approx. 41% 5:00 am to 10:00
7.7 miles. Speed 65- 75 MPH. pm
US 69/87/96 (Eastex Monday - Sunday,
7.14 Speed Freeway),from IH -10 to North city 36% 12:00 am to 12:00
limit. Approx. 7.0 miles. Speed
pm
55-75 MPH.
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STEP -2017
Operational Plan
Page Title: Speeding 3
Site
Type
Site Description
Survey Results
Enforcement
Number
Seed
(include Miles Per Hour)
(Compliance
Period
OP' ITC)
Percentage)
(Days & Times)
Dowlen Road (city street), from
Monday - Sunday,
1.15
Speed
US 90 to US 69. Approx. 4.4
43%
5:00 am to 10:00
miles. Speed 35-45 MPH.
pm
2.
%
3.
%
4.
%
5.
%
6.
%
7.
%
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City of Beaumont - Police Department
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BUDGET SUMMARY
Budget CategoryTxDOT
F
Match
Total
Category I - Labor Costs
Fo00) Salaries: $77,484.83 $0 $77,484.83
F00) 1 Fringe Benefits: $10,000.00 $6,008.31 $16,008.31
F-1 Sub -Total: $87,484.83 $6,008.31 $93,493.14
Category
II - Other Direct
Costs
(300)
Travel:I
$0
$24,824.00
$24,824.00
[(400)
Equipment:
-
$0
$0
$0
1(-500)
Supplies:
$0
$0
$0
[(600)
Contractual
Services:
$0
$0
$0
[(700)
Other
Miscellaneous:
$0
$0
$0
Sub -Total:
$0
$24,824.00
$24,824.00
Total Direct Costs:
$87,484.83
$30,832.31
F $118,317.14
Category III - Indirect Costs
00) Indirect Cost $0 $8,748.48 $8,748.48
Rate:
F
Summary
Total Labor
Costs: $87,484.83 $6,008.31F $93,493.14
'F
Total Direct
Costs:F $0 $24, 824.00 $24,824.00
Total Indirect
Costs:
$0
$8,748.48
$8,748.48
Grand Total
$87,484.83
-$39,580.79
$127,065.62
Fund Sources
(Percent
68.85%
31.15%
Share):
Salary and cost rates will be based on the rates submitted by the Subgrantee in its grant application in
Egrants.
2017 -Beaumont -S-1 YG-0078 Printed On: 8/24/2016 Page 33 of 33
RESOLUTION NO.
WHEREAS, the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible to receive funding to assist in highway safety
enforcement; and,
WHEREAS, the City of Beaumont recognizes that the safety and security of the
motoring public is of paramount importance to the City; and,
WHEREAS, the City of Beaumont strives to enhance the safety of the motoring
public; and,
WHEREAS, grant funding through the Texas Department of Transportation
would assist in enhancing the safety of the motoring public and reducing motor vehicle
crashes which often result in loss of life or personal injury; and,
WHEREAS, traffic safety enforcement and encouragement of safe driving habits
are a significant goal of the Beaumont Police Department; and,
WHEREAS, the City of Beaumont has been notified by the Texas Department of
Transportation that it is eligible to participate in a Texas Traffic Safety Program and
receive federal reimbursement grant funding in an amount not to exceed Eighty -Seven
Thousand Four Hundred Eighty -Four and 83/100 Dollars ($87,484.83) pursuant to the
project titled "STEP Comprehensive Fiscal Year 2017" for occupant protection
enforcement, reduction of alcohol and drug related driving incidents, speeding
enforcement, and speeding related crashes; and,
WHEREAS, the City of Beaumont has agreed to contribute Thirty -Nine Thousand
Five Hundred Eighty and 79/100 Dollars ($39,580.79) as its portion of the costs for the
project titled "STEP Comprehensive Fiscal Year 2017" which is for the period of
October 1, 2016 to September 30, 2017;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted, and,
THAT the City Manager of the City of Beaumont be, and he is hereby, authorized
to execute all documents necessary to apply for and receive funding for the project
"STEP Comprehensive Fiscal Year 2017" and take such action as necessary to
implement the project which occurs between October 1, 2016 and September 30, 2017;
and,
BE IT FURTHER RESOLVED THAT the City Manager is authorized to accept
and disburse the federal reimbursement grant funding in an amount not to exceed
Eighty -Seven Thousand Four Hundred Eighty -Four and 83/100 Dollars ($87,484.83)
and take such other actions and execute such documents as may be necessary and
appropriate to implement the purpose and objectives of the "STEP Comprehensive
Fiscal Year 2017" project recognizing the City's contribution match of Thirty -Nine
Thousand Five Hundred Eighty and 79/100 ($39,580.79).
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
E
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Sherry Ulmer, RN, Public Health Director
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute all documents necessary to accept funding from the Texas
Department of State Health Services (DSHS) in the amount of
$5,000 awarded to the Beaumont Public Health Department
(BPHD).
BACKGROUND
DSHS will award BPHD an Influenza Virologic Surveillance Right Size grant in the amount of
$5,000, pending completion of documents by DSHS. This funding is to help enhance the current
DSHS influenza surveillance activities which in turn will provide pertinent information to the
Centers of Disease Control and Prevention (CDC) for annual vaccine virus selection.
FUNDING SOURCE
No match required.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute all documents
necessary to accept funding from the Texas Department of State Health Services
(DSHS) for an Influenza Virologic Surveillance Right Size Grant in the amount of
$5,000.00 to enhance the current DSHS influenza surveillance activities, which in turn
will provide pertinent information to the Centers of Disease Control and Prevention
(CDC) for annual vaccine virus selection.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 13, 2016 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-5/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution approving a three year contract with Beaumont Transit
Company of Beaumont for the Management of the Beaumont Municipal Transit
system
2. Consider a resolution approving Change Order No. 14 to the contract with the
Texas Department of Transportation (TxDOT) for the Concord Road Project
3. Consider a resolution rejecting all bids for the Beaumont Municipal Airport New
AVGAS and Jet -A -Self Serve Dispensing Skid Installation Project, Bid No.
PW0716-20
4. Consider a resolution authorizing the City Manager to execute an Interlocal
Agreement with Jefferson County Drainage District No. 6 related to the City of
Beaumont Master Drainage Plan Study
5. Consider a resolution approving a contract with Porter's Carpet, Inc. of Beaumont
for new floor covering at the Beaumont Public Library
PUBLIC HEARING
* Receive comments on the 2016 (FY 2017) Proposed Tax Rate
PUBLIC HEARING
* Receive comments related to the 2015 Consolidated Annual Performance and
Evaluation Report (CAPER)
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
City of Beaumont v. Richard James III and The Sports Society for American
Health
Claim of Nyjuma Howard
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Mitchell Normand at 880-3777.
I
September 13, 2016
Consider a resolution approving a three year contract with Beaumont Transit Company of
Beaumont for the Management of the Beaumont Municipal Transit system
1:1:tX1
►A * 1. ki
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution approving a three (3) year contract
with Beaumont Transit Company of Beaumont, in the amount of
$615,900 for the Management of the Beaumont Municipal Transit
system.
BACKGROUND
The Beaumont Municipal Transit system currently operates a fleet of eighteen (18) buses, eleven
(11) paratransit vans, and four (4) support vehicles.
A Request for Proposal (RFP) was sent to five (5) potential responders and posted on the City
website. Two responses were received. Both responses were evaluated according to the criteria
provided in the RFP. Beaumont Transit Company received the high score. The owner, William
J. Munson, has been a Manager for the Beaumont Municipal Transit system for over thirty (30)
years. Evaluation results are attached.
The contract provides for a term of three (3) years with two (2) successive one-year extensions.
The cost of the final year of the existing contract with CCL Management, Inc., is $195,000. The
annual amount in the proposed three year contract is $205,300 each year. This is $10,300 or 5%
more than the final year of the existing contract. The pricing structure is as follows:
Price Structure
Per Year
Management Fee
$40,000
General Manager
$85,300
Accounting Services
$24,000
Payroll Services
$4,000
Purchasing Services
$6,000
Travel Costs
$4,000
Other Indirect Costs
$42,000
TOTAL
$205,300
Management of Beaumont Municipal Transit
September 13, 2016
Page 2
Other Indirect Costs includes pension administration, group insurance administration, and
provision of computers and associated software, along with overhead costs.
FUNDING SOURCE
Municipal Transit Fund.
RECOMMENDATION
Approval of the resolution.
Criteria Tab
RFP Name:
RFP Number:
RFP Opening Date
Management Services for Beaumont Municipal Transit System
TF0516-18
July 14, 2016
Maximum
Criteria Points
Vendor
Vendor
Beaumont Transit Company
Beaumont, Tx.
First Transit Inc.
Cincinnati, Ohio
Qualifications of General Manager 20
20.00
19.33
Experience of Management Firm 20
19.33
20.00
Understanding of Local Conditions 10
10.00
5.67
Operating Plans 20
20.00
18.33
Cost Proposal 30
26.67
28.67
Total 100
96.00
92.00
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves a three (3) year contract with two (2)
successive one (1) year renewal options with Beaumont Transit Company, of
Beaumont, Texas, for the management of the Beaumont Municipal Transit system in the
total amount of $615,900 in the annual amounts shown below:
and,
Price Structure
Per Year
Management Fee
$40,000
General Manager
$85,300
Accounting Services
$24,000
Payroll Services
$4,000
Purchasing Services
$6,000
Travel Costs
$4,000
Other Indirect Costs
$42,000
TOTAL
$205,300
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Beaumont Transit Company, of Beaumont, Texas,
for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames —
2
September 13, 2016
Consider a resolution approving Change Order No. 14 to the contract with the Texas Department
of Transportation (TxDOT) for the Concord Road Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director -1�/
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution approving Change Order No. 14 to
the contract with the Texas Department of Transportation
(TxDOT) for the Concord Road Project.
BACKGROUND
Texas Department of Transportation (TxDOT) is managing the Concord Road Project. On July
26, 2012, TxDOT entered into an agreement with Tradeco Infrastructura, Inc. in the amount of
$11,284,746.71 for the Concord Road Project.
On June 10, 2015, Tradeco delivered a voluntary letter of default to TxDOT abandoning and
terminating the contract. The Surety Bond held by American Home Assurance Company, is
acting in its capacity as the Surety for Tradeco and has chosen Texas Sterling Construction Co.,
as the Completion Contractor. On September 1, 2015, Texas Sterling Construction Co., was
given the Notice to Proceed with a Substantial Completion Date set at November 23, 2016.
Previous Change Order Nos. 1, 2, 3, 4, and 5 in the amount of $126,767.20 were approved by
City Council resulting in anew contract amount of $11,411,510.91. Change Order Nos. 6, 7, 8,
and 9 were executed by the City Manager resulting in a reduction to the contract in the amount of
(-$36,329.04) making the total contract amount $11,375,181.87. On April 5, 2016, by
Resolution No. 16-061, City Council approved the City Manager to execute Change Order No.
10 to revise quantities for items relating to the realignment of sanitary sewer lines from Dowlen
Road to Garner Road to avoid conflict with established utilities. The change order was
$55,461.32 making the new contract amount $11,430,643.19. Change Order Nos. 11, 12 and 13
were executed by the City Manager resulting in a reduction to the contract in the amount of
(-$17,444.26) making the new contract amount $11,413,198.93.
The proposed Change Order No. 14, would reflect eliminating proposed storm sewer/inlets and
proposed concrete pavement on Alignment B of the Concord Loop. Roadway intersection tie-
ins were modified such that 620 feet of existing roadway will remain in place and will be planed
and overlaid with asphalt pavement. If approved, Change Order No. 14 would result in a
decrease of (-$375,231.43) to the contract making the new contract amount $11,037,967.50.
Concord Road Project — Change Order No. 14
Page 2
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO. 16-061
WHEREAS, on July 26, 2012, the Texas Department of Transportation (TxDOT)
entered into an agreement with Tradeco infrastructura, Inc. in the amount of
$11,284,746.71 for the Concord Road Project; and,
WHEREAS, on July 9, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-147 approving Change Order No. 1, in the amount of
$88,965.21, including $12,085.19 for Engineering and Contingency charges, for
modifications to the water, sanitary sewer, storm sewer, and conduit lines for the
project; and,
WHEREAS, on December 15, 2015, the City Council of the City of Beaumont,
Texas, passed Resolution No. 15-295 approving Change Order Nos. 2, 3, 4 and 5, in
the total amount of $37,798.99, including $5,134.81 for Engineering and Contingency
charges, for the removal of water oak trees along SH 105; temporary drainage on SH
105 to aid the installation of water and sanitary sewer improvements; adjustment of
sanitary manholes to match final paving; and, removal of three (3) existing sanitary
manholes, respectively, thereby increasing the contract amount to $11,411,510.91; and,
WHEREAS, on March 4, 2016, the City Manager executed Change Order No. 6
in the amount of (-$6,695.34) for alterations to the sanitary pipe from SDR -17 to SDR -
26, thereby decreasing the contract amount to $11,404,815.57; and,
WHEREAS, on March 24, 2016, the City Manager executed Change order No. 7
in the amount of $6,614,94, including $898.61 for Engineering and Contingency
charges, for realignment of 8" PVC waterline to avoid conflict with existing utilities at
Concord Road and Garner Street, thereby increasing the contract amount to
$11,411,430.51; and,
WHEREAS, on February 9, 2016, the City Manager executed Change Order No,
8 in the amount of $0.00 to provide 87 additional working days to the contract, thereby
having no affect on the contract amount of $11,411,430.51; and,
WHEREAS, on March 8, 2016, the City Manager executed Change Order No. 9
in the amount of (-$36,248.64) for adjustments to the unit price for concrete sidewalks,
thereby decreasing the contract amount to $11,315,181.87; and,
WHEREAS, Change Order No. 10, in the amount of $55,461.32, including
$7,534.15 for Engineering and Contingency charges, is necessary to revise quantities
for items relating to the realignment of sanitary sewer lines from Dowien Road to Garner
Road to avoid conflict with established utilities, thereby increasing the contract amount
to $11,430,643.19;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No.10 for additional work described above, thereby increasing the contract
amount by $55,461.32 for a total contract amount of $11,430,643.19 for the Concord
Road Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of
April, 2016.
a or Becky Ames -
RESOLUTION NO. 15-295
WHEREAS, on July 26, 2012, the Texas Department of Transportation (TxDOT)
entered into an agreement with Tradeco Infrastructura, Inc. in the amount of
$11,284,746.71 for the Concord Road Project; and,
WHEREAS, on July 9, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-147 approving Change Order No. 1, in the amount of
$88,965.21, including $12,085.19 for Engineering and Contingency charges, for
modifications to the water, sanitary sewer, storm sewer, and conduit lines for the
project; and,
WHEREAS, on June 10, 2015, Tradeco Infrastructura, Inc. delivered a voluntary
letter of default to TxDOT abandoning and terminating the contract; and,
WHEREAS, the surety bond held by American Home Assurance Company is
acting in its capacity as the surety for Tradeco and has chosen Texas Sterling
Construction Co. as the completion contractor; and,
WHEREAS, TxDOT has requested Change Order Nos. 2, 3, 4 and 5, in the total
amount of $37,798.99, including $5,134 81 for Engineering and Contingency charges,
for the removal of water oak trees along SH 105; temporary drainage on SH 105 to aid
the installation of water and sanitary sewer improvements; adjustment of sanitary
manholes to match final paving, and, removal of three (3) existing sanitary manholes,
respectively, thereby increasing the contract amount to $11,411,510.91: and,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
RESOLUTION NO. 15-295
WHEREAS, on July 26, 2012, the Texas Department of Transportation (TxDOT)
entered into an agreement with Tradeco Infrastructura, Inc. in the amount of
$11,284,746.71 for the Concord Road Project; and,
WHEREAS, on July 9, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-147 approving Change Order No. 1, in the amount of
$88,965.21, including $12,085.19 for Engineering and Contingency charges, for
modifications to the water, sanitary sewer, storm sewer, and conduit lines for the
project; and,
WHEREAS, on June 10, 2015, Tradeco Infrastructura, Inc. delivered a voluntary
letter of default to TxDOT abandoning and terminating the contract; and,
WHEREAS, the surety bond held by American Home Assurance Company is
acting in its capacity as the surety for Tradeco and has chosen Texas Sterling
Construction Co. as the completion contractor; and,
WHEREAS, TxDOT has requested Change Order Nos. 2, 3, 4 and 5, in the total
amount of $37,798.99, including $5,134.81 for Engineering and Contingency charges,
for the removal of water oak trees along SH 105; temporary drainage on SH 105 to aid
the installation of water and sanitary sewer improvements; adjustment of sanitary
manholes to match final paving. and, removal of three (3) existing sanitary manholes,
respectively, thereby increasing the contract amount to $11,411,510.91; and,
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted, and,
THAT the City Manager be and he is hereby authorized to execute an
acknowledgment of Change Order Nos. 2, 3, 4 and 5 for additional work described
above, thereby increasing the contract amount by $37,798.99 for a total contract
amount of $11,411,510.91 for the Concord Road Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 15th day of
December, 2015.
�i
4YYo r Becky
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 14
Third Party Funding Notification Sheet
This form is used when the subject change order Involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
CITY of Beaumont
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing F-1 Amended New
[ Check one ]
3. Indicate the type and amount of funding:
EJ Fixed Price (Lump Sum) (Estimated Amount
® Actual Cost
(a) Contract items (Bid Items): -324,258.06
(b) E&C: (a) x 0 -50,973.37
enter
(c) Indirect Cost": (a+ b) x s 0.00
en�—
TOTAL -375,231.43
CCSJ: 0920-38-153
Project: HP4500)
Use as needed:
I hereby acknowledge notification of the modifications
covered by this Change Order,
Date
By
Typed/Printed Name
Typed/Printed Title
The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project, Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of"Engineering and Contingencies" in
the "Estimated Cost' of the project.
* Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Printed Name:
TXDOT Form 2146-AFA (Rev. 07113) Page 1 of 1
14
CS
20
JEFFERSON
Kenneth Wiemers, P.E.
051
REPORT DATE: 8/10/2016 4:20:22PM
0 Extra Work
❑ Zero Dollar
0 OverrunlUnderrun
❑ Time Adjustment
❑ Stock Account
Redesign of Alignment B
3H - 3H -COST SAVINGS OPPORTUNITY
Force Account
Final Quantity
El Change Project Limits
Ci Delete/Add CSJ
DESCRIBE THE REASON FOR THE CHANGE ORDER AND WHAT IS BEING CHANGED. WHEN NECESSARY, INCLUDE EXCEPTIONS TO THIS AGREEMENT:
This change order reflects eliminating proposed storm sewer/inlets and proposed concrete pavement on Alignment B. Roadway intersection tie-ins were modified
such that 620 feet of existing roadway will remain in place. This section is to be planed and overlaid with asphalt pavement.
The following revised plan sheets are added to the contract:
17, 18, 19A, 21 through 24, 30, 36, 46, 47, 52 through 54, 92A, 94A, 99A, 100A, 107, 109, 112, 122, 129, 139, 139A, 141, 146, 147, 149A, 167, 169, 174, 175, 190,
192, 197, 198, 242, 271, 276, 277, and 280 through 282.
This change order does not preclude the contractor from pursuing compensation under Article 4.4 "Request and Claims for Additional Compensation".
ADDITIONAL TIME NOT NEEDED
"By signing this change order, the contractor agrees to waive any and all claims for additional compensation due to any and all other expenses; additional changes for time,
overhead and profit; or loss of compensation as a result of this change and that this agreement is made in accordance Item 4 and the Contract. Exceptions should be noted in
explanation above."
THE CONTRACTOR
BY: Llyl D ffP�Glf�l, 8/18116 DISTRICT ENGINEER:
DATE
TYPED/PRINTED NAME: Lin B Heath
DATE
TYPED/PRINTED TITLE: Consultant for Surety
DATE
AREA ENGINEER:
DATE
AREA ENGINEER'S SEAL:
DIRECTOR, CONSTRUCTION DIVISION:
DEPUTY EXECUTIVE DIRECTOR:
FHWA:
DATE
DATE
DATE
CHANGE ORDER NBR.
F �fnnb M"?A1f4ffffr.Q Set-,
CONTRACT ID: 092036153
HIGHWAY:
PROJECT: HP 450(1)
DISTRICT:
CONTRACT: 07123217
COUNTY:
AWARD AMOUNT: $11,284,746.71
AREA ENGINEER:
PROJECTED AMOUNT: $11,284,746.71
AREA NUMBER:
ADJ PROJECTED AMT: $11,395,749.32
PEND ADJ PROJ AMT: $11,395,749.32
DESCRIPTION:
CONTRACTOR: AMERICAN HOME ASSURANCE COMPANY
REASON:
CO AMOUNT: -$324,258.06
SECONDARY REASON(S):
CO TYPE: FEDERAL PARTICIPATING
3RD PARTY AMOUNT: $0.00
APPRV LEVEL: OVERRIDE
14
CS
20
JEFFERSON
Kenneth Wiemers, P.E.
051
REPORT DATE: 8/10/2016 4:20:22PM
0 Extra Work
❑ Zero Dollar
0 OverrunlUnderrun
❑ Time Adjustment
❑ Stock Account
Redesign of Alignment B
3H - 3H -COST SAVINGS OPPORTUNITY
Force Account
Final Quantity
El Change Project Limits
Ci Delete/Add CSJ
DESCRIBE THE REASON FOR THE CHANGE ORDER AND WHAT IS BEING CHANGED. WHEN NECESSARY, INCLUDE EXCEPTIONS TO THIS AGREEMENT:
This change order reflects eliminating proposed storm sewer/inlets and proposed concrete pavement on Alignment B. Roadway intersection tie-ins were modified
such that 620 feet of existing roadway will remain in place. This section is to be planed and overlaid with asphalt pavement.
The following revised plan sheets are added to the contract:
17, 18, 19A, 21 through 24, 30, 36, 46, 47, 52 through 54, 92A, 94A, 99A, 100A, 107, 109, 112, 122, 129, 139, 139A, 141, 146, 147, 149A, 167, 169, 174, 175, 190,
192, 197, 198, 242, 271, 276, 277, and 280 through 282.
This change order does not preclude the contractor from pursuing compensation under Article 4.4 "Request and Claims for Additional Compensation".
ADDITIONAL TIME NOT NEEDED
"By signing this change order, the contractor agrees to waive any and all claims for additional compensation due to any and all other expenses; additional changes for time,
overhead and profit; or loss of compensation as a result of this change and that this agreement is made in accordance Item 4 and the Contract. Exceptions should be noted in
explanation above."
THE CONTRACTOR
BY: Llyl D ffP�Glf�l, 8/18116 DISTRICT ENGINEER:
DATE
TYPED/PRINTED NAME: Lin B Heath
DATE
TYPED/PRINTED TITLE: Consultant for Surety
DATE
AREA ENGINEER:
DATE
AREA ENGINEER'S SEAL:
DIRECTOR, CONSTRUCTION DIVISION:
DEPUTY EXECUTIVE DIRECTOR:
FHWA:
DATE
DATE
DATE
CONTRACT ID 092038953 CHANGE ORDER NBR. 14
Page 2 of 3
CONTRACT ITEMS
PROJECT NBR 092038153
CATG LINE ITEM SP DESCRIPTION
NBR ITEM CODE NBR
UNIT UNIT ORIG + PREV
PRICE REV QTY
QTY NEW AMOUNT
THIS CO QTY THIS CO
001
0070
01042001
000
REMOVING CONC (PAV)
SY
4.20000
26,198.000
-1,300.000
26,898.000
-$5,460.00
001
0075
01042009
000
REMOVING CONC (RIPRAP)
SY
4.00000
258.000
$.000
263.000
S20.00
001
0085
01102001
000
EXCAVATION (ROADWAY)
CY
4.D0000
57,285.000
-3,731.000
53,554.000
-S14.924.00
001
0090
01322002
000
EMBANKMENT (FINAL)(DENS COMT)(TY A)
CY
6.00000
4,332.000
-48.000
4,284.000
-S288.00
001
0120
02602006
003
LIME TRT (EXST MATQ (V')
SY
2.65000
59,313.000
-4,375.000
64,938.000
512,468.75
001
0125
02602016
003
LIME (HYO. COM. OR QK(SLURRY))
TON
165.00000
88DA00
-65.000,
815.400
-510,075.00
001
0130
02762170
000
CEM TRT(PLNT MX) (CL Q(TY A)(GR 2)(6'
SY
17,10000
57,148.000
-1,874.00D
55,274.000
532,045.40
001
0140
03402104
003
D -GR HMA(METH) TY -D SAC -B PG64-22
TON
103.00000
192.100
266.60D
456.700
$27,459.80
001
015D
03602018
003
CURB (TYPE 1!)
LF
4.00000
21,421.000
-1,898.ODD
19,523.000
-$7.592.00
001
0170
03602026
003
CONC PAV (JOINT REINF)(IT)
SY
40.00000
52,199.000
-3.726.ODD
48.473.000
4149,040.00
001
0190
04002001
000
STRUCT EXCAV
CY
3.65000
32.331.000
-1,499.000
30,832.000
-55,471.35
001
0195
04002005
000
CEM STABIL BKFL
CY
65.00000
998.000
-83.000
915.000
-$5,395.00
001
0205
04022001
DOD
TRENCH EXCAVATION PROTECTION
LF
2.00000
39,979.000
-1.331.000
38,648.000
-S2,662.00
001
0225
046420DI
006
RC PIPE (CL II0(12IN)
LF
50.00000
38.000
24.D00
62.000
S1,200.00
D01
0230
04642003
006
RC PIPE (CL 111)(18 IN)
LF
28.00000
3,283.000
-643.000
2,640.000
.518,004.00
001
0235
04642005
006
RC PIPE (CL 111)(24 IN)
LF
42.00000
2,763.000
-572.000
2,191.000
-S24,024.00
001
0245
04642009
OD6
RC PIPE (CL 111)(36 IN)
LF
88.00000
1,866.000
118.000
1,984.000
S10,384.00
001
0270
04652001
001
INLET (COMPQ( Y C)
EA
2,650.00000
139.000
-19.000
120.000
-$50,350.00
001
0280
04652005
001
MANN (COMPL)(fY M)
EA
4,500.00000
20.000
1.00D
21.000
54,500.00
001
0285
04652008
ODI
INLET EXT (TY E)
EA
1.025.00000
99.000
-1.000
98.00D
41,025.00
001
0297
04672209
SET (TY 11)(18 IN)(RCP)(31)(C)
EA
1,015.00000
0.000
3.000
3.000
$3,045.00
001
0300
04962007
000
REMOV STR (PIPE)
LF
9.00000
7,854.000
-156.000
7,696.000
-51,404.00
001
0320
04962041
000
REMOV STR (LARGE)
EA
3,200.00000
2.000
-1.000
1.000
-$3,200.00
001
0355
05082001
ODD
CONSTRUCTING DETOURS
STA
4,500.00000
79.900
0.500
80.400
S2,250.00
001
0360
05302004
ODD
INTERSECTIONS (GONG)
SY
46.00000
7,150.000
-238.000
6,912.001)
-510,948.00
001
0370
05302010
ODD
DRIVEWAYS (CONC)
SY
44.00000
4,026.000
-177.000
3,849.000
-$7,788.00
001
0375
05302011
000
DRIVEWAYS (ACP)
BY
35.00000
55-000
90.000
146.000
$3,150.00
001
0390
05312010
000
CURB RAMPS (TY 7)
EA
1,060.ODD00
32,000
-2.00D
30.000
-$Z120.00
001 0396 05312015 CONC SIDEWALKS (4-) SY 34.82000 7,062.000 -142.00D 6,940.000 -54,944.44
CONTRACT ID
092038153
CHANGE ORDER NBR,
14
Page 3 of 3
001
D405
05362002
000
CONC MEDIAN
SY
4D.00000
311.ODO
-3.000
308.000
4120.00
D01
0425
06442060
000
REMOVE SM RD SN SUP &AM
EA
125.00ODO
75.000
-11.000
64.000
-§1,375.00
001
043C
06582328
000
REMOVE DELI 6 OBJECT MARKERS ASSMS
EA
18.00000
16.000
16.000
0.000
-5256.OD
001
0445
06622032
000
WKZN PAV MRK NON-REMOV (Y) 4- (SLD)
LF
0.23000
15,348.000
-726.000
14,622.000
-5166.98
001
0475
06662003
000
REFL PAV MRK TY I (W) 4" (BRK)(1 COMIL)
LF
0.450DO
4,446.000
-60.000
4,386.000
-$27.00
001
0490
06562036
000
REFL PAV MRK TY I (W) 8" (SLD)(IODMIL)
LF
1.15000
1,200.000
-120.000
1,080.000
-$138.00
001
0510
06662189
000
PAVEMENT SEALER 4"
LF
0.18000
26,108.000
-4,056.000
22,052.000
-$730.06
001
0515
06662191
000
PAVEMENT SEALER 8"
LF
0.30000
1,221.000
-120.000
1,101.000
-S36.00
001
0525
06682103
OOC
PREFAB PAV MRK TY C (W) (12') (SLD)
LF
9.0000D
11350.000
-22.000
1,328.000
-$198.00
001
0530
06682105
000
PREFAB PAV MRK TY C (W) (24") (SLD)
LF
12.00000
478.000
-20.000
456.000
-S240.00
001
0535
06682106
000
PREFAB PAV MRK TY C (W) (ARROW)
EA
250.00000
19.000
-2.000
17.000
-5500.00
001
0540
06682116
DOD
PREFAB PAV MRK TY C (W) (WORD)
EA
250.00000
19.000
-2.000
17.000
-$500.00
001
0550
06722012
034
REFL PAV MR KR TY I -C
EA
4.00000
380.000
-18.000
362.000
-S72.00
001
0570
06782001
000
PAV SURF PREP FOR MRK( 4")
LF
0.05000
26,108.000
-60.000
26,048.000
-S3.00
001
0575
06782003
000
PAV SURF PREP FOR MRK (8")
LF
0.18000
1,221.000
-120.000
1,101.000
-521.60
001
0580
06782004
000
PAV SURFPREP FOR MRK (12")
LF
0.33000
1,350.000
-22.000
1,328.000
-$7.26
001
0585
06782006
ODO
PAV SURF PREP FOR MRK (24-)
LF
0.85000
818.000
-20.000
798.000
517.00
001
0590
06782007
ODO
PAV SURF PREP FOR MRK (ARROW)
EA
5.00000
19.000
-2 DOD
17.000
-S10.00
001
0595
06782018
ODO
PAV SURF PREP FOR MRK (WORD)
EA
5.D000D
19.000
-2.000
17.000
-510.00
001
0605
50492001
000
BIODGRD EROSION CONTROL LOGS (8" DIA)
LF
5.D0000
1,160.000
-90.000
1,090.000
-S450.00
001
0610
50492002
000
BIODGRD EROSION CONTROL LOGS (18" DIA)
LF
9.00000
3.665.000 -240.000
CHANGE ORDER AMOUNT
3,425.000
-$2,160.00
-$324,258.06
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 1
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/US. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
City of Beaumont
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing ❑ Amended New
[ Check one j
3. Indicate the type and amount of funding:
[] Fixed Price (Lump Sum)
® Actual Cost
(a) Contract Items (Bid Items):
(b) E&C*:
(c) Indirect Cost**:
TOTAL
(Estimated Amount 76879.72
(a) x .1572 =
en er
(a + b) x 0
en7e-r'4b-
76879.72
12085.491984
0
88965.211983999
CCSJ: 0920-38-153
Project: HP 450(1)
Highway: Concord Road
County: Jefferson
District. Beaumont
Contract
Number: 07123217
Use as needed:
I hereby acknowledge notification of the modltcatlons
covered by thisC�hange Order. I
Date /Z / 3 /I
By 1, 1 l_._
Typed/Printed Name K It / f 2 r
Typed/Printed Title
*The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amopnt will have a lower rate
of EW charge. For a specific project, E&C rate (%) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost' of the project
Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Printed Name: Patrick M. Ryan, P. E.
TXDOT Form 2146 -APA (Rev. 09/10) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 02
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source otherthan TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by.
CITY of BEAUMONT
(Outside Entity's Legal Name)
2 Type of outside funding agreement for this change:
® Existing F] Amended E] New
[ Gieck one )
3. Indicate the type and amount of funding:
Fixed Price (Lump Sum)
(Estimated Amount
2,220.00
® Actual Cost
(a) Contract Items (Bid Items):
2,220.00
(b) E&C°: (a) x
0.1 772 =
348,98
enter
(c) Indirect Cost—: (a + b) x
0 =
0.09
enter
TWA -
2,568.98
CC5J: 0920-38-153
Project: NP4500)
Highway: CONCORD ROAD
County: JcFFERSON
District: BEAUMONT
Contract
Number. 07123217
Use as needed:
I hereby ackncvAedge notiticatian of the modifications
covered by this Change order.
Date 12. l i,
By
Typed/Printed Name s ,
Typed/Printed Title
' The percentage (%) for EAC (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a iowen rate
of E&C charge. For a specifc project, E&C rate (%) can be derivedfrom the cost of "Engineering and Contingencies" in
the'Estimated Cost" of the project
" Use the statewide district rate as established by Finance Division each year, chis line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement See Stand Alone Manual Notice M-2 for instructions.
Funding for this Change Order has been arranged.
TxDOT Representative Date
Typed/Printed Name:
IXDOT Form 2146 -AF,. (Rei. 07113) ?age 1 of I
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 03
Third Party Funding Notification Sheet
Tnis form is used when the subject change order involves funding by a source other than TxDOT/US. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
CITY of BEAUMONT
(Outside EntiWs Legal Name)
2. Type of outside funding agreement for this change:
® Lxisting D Amended E] New
[Checkone)
3. Indicate the type and amount of funding:
[] Fixed Price (Lump Sum) (Estimated Amount 13,293.60
Actual most
(a) Conuact items (Bid Items): 13,293.60
(b) E&C': (a) x G 572 2,089.75
enter 9—
(c) IndirectCost'*: (a + b) x 0 = 0.00
enter 4b—
TOTAL 15,383.35
CCSJ: 092038-153
Project: HP 450;1)
Highway: CONCORD ROAD
County: JEFFERSON
DistrictBEAUMONT
Contract
Number. 07123217
Use as needed:
I hereby acknowledge notification of the modifications
covered by this Change Order.
Date 17 • /L .. ;
By (�—
Typed/Printed Name r ' {,�✓..�
h1y
Typed/Printed Title
The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For aspecific project, E&C rate (%) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost' of the project.
Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
TypedlPrinted Name:
TXDOT Form 2146-AFA (Rev. 07/13) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 04
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TXDOTIU.S. JOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside fundino provided by CCSJ: 0920-38-153
CITY of BEAUMONT
(Outside Entitys Legal Narne) 11-J.-
2. Type of outside funding agreement for this change: Highway: ONCORD ROAD
Z Existing F-1 Amended [] New County: JEFFERSON
[Checkone) BEAUMONT
District:
3. Indicate the type and amount of funding:
Contract
Fixed Price (Lump Sum; (Estimated Amount 2,39838) Number: 07123217
® Actua! Cost
(a) Contract items (Bid Items): 2,398.38 Use as needed:
(b) E&C": (e) x O.1 57 2 0 377.03
enter 4�
(c) Indirect Cost'*- (a+b)x O = 0.00
en er
TOTAL 2,775.41
I hereby admowledge notification ofthe modificattons
covered bythis Change Order,
Date
By
Typed/Printed Name
Typed/Printed Title
,The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amounr will have a lower rate
ofE&Gcharge. For -a specific pro)ect,E&Grate (%) can be derived from. the cost of"Engineering and Contingencies" in.
the "Estimated Cost" of the project.
Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Printed Name:
TXDOT Form 214&AFA (Rev. 07/13) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 05
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.5. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
CC51: 0920-3&153
CITY of BEAUMONT
(Outside Entity's legal Name)
Z Type of outside funuing agreement for this change:
Z Existing n Amended [] New
[ Check one ]
3. indicate the type and amount of funding:
l7 Fixed Price (Lump Sum) (Estimated Amount 14,752.20 )
® Actual Cost
Contract
Number: 0712321,'
(a) Contract Items (Bid items): 14,752.20 Use as needed:
I hereby acknowledge notification of the modifications
b) EW: XFO 4.1572 = 2,319.05 covered bythis Change Order.
enter
c Indirect Cost": (a +b) x e 0.00
end— Date
TOTAL 17,071.25 --�_
13Y
Typed/Printed Name
Typed/Printed Title
The percentage (%) for E&C (Engineering and Contingencies) charges varies from projectto project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
— - of E&C charge. Fora specific project; E&C-rate (%) can be derived from the cost of "Engineering and.Contingencles" in - ....... _..._._ _... _..,_........__._____
the "Estimated Cost" of the project
'* Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified n the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 forrnstructions.
Funding for this Change Order has been arranged:
TxDOT Representative Date
TypecUPrinted Name:
TxDOT Form 7746•AFA (Rev. 07/13) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 6
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
I - Outside funding provided by:
City of Beaumont
CCSJ: 0920-38-153
(Outside Entity's Legal Name) Project: HV 4Su(1))
2. Type of outside funding agreement for this change: Highway: Concord Road
® Existing F� Amended New County: Jefferson
[Checkone)
District: Beaumont
3. Indicate the type and amount of funding:
Contract
[� Fixed Price (Lump Sum) (Estimated Amount .5,785.81 ) Number. 07123217
® Actual Cost
(a) Contract Items (Bid Items): -5,785.81 Use as needed:
I hereby acknowledge notification of the modifications
(b) E&C": (a)x 0 = -909.53 covered by this Change Order.
enter %
(c) Indirect Cost"*: (a + b) x 0 = 0.00 z !J
enter Date J
TOTAL -6,695.34
By !!
Typed/Printed Name ky /t fa til f
Typed/Printed Title
`The percentage(%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost" of the project.
"• Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
2016
TxDOT Representaffive Date
Typed/Printed Name: /"1� et #
rXDOT Form 2146-AFA (Rev. 07113) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 07
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
CITY of BEAUMONT
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing F-1 Amended New
[Check one)
3. Indicate the type and amount of funding:
[j Fixed Price (Lump Sum) (Estimated Amount 5,716.33 )
® Actual Cost
CCSJ: 0920-38-153
Project: HP 450(1)
Highway: CONCORD ROAD
County: JEFFERSON
District: BEAUMONT
Contract
Number: 07123217
(a) Contract Items (Bid Items): 5,716.33 Use as needed:
I hereby acknowledge notification of the modifcations
(b) E&C*• (a)x 0 = 898.61 covered by this Change Order.
enter -X --
(c) Indirect Cost**: (a + b) x = 0.00
enter Date 3' L Y ' 16
TOTAL 6,614.94 By I L
Typed/Printed Name kyl[ �Tc yrf
Typed/Printed Title 6, {_ /I).
*The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of"Engineering and Contingencies" in
the "Estimated Cost" of the project.
*" Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
7-3/-W16
Typed/Printed Name: "4fazocrµ d; Wiff rx f
TXDOTForm 2146-AF.A (Rev. 07/i3) Page t of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 08
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TXDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. outside funding provided by:
CITY of BEAUMONT
(Outslde Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing F� Amended New
[ Check one )
3. Indicate the type and amount of funding:
F] Fixed Price (Lump Sum) (Estimated Amount
® Actual Cost
(a) Contract items (Bid Items):
(b) E&C*: (a) x 0 =
enter 4S—
(c) Indirect Cost"": (a + b) x 0 =
enter
TOTAL
0.00
o.00
0.00
000
0.00
CCSJ: 0920-38-153
Project: HP 450(1)
Highway: CONCORD ROAD
County: JEFFERSON
District: BEAUMONT
Contract
1 Number: 07123217
Use as needed:
I hereby acknowledge notification of the modifications
covered by this Change Order.
Date `"7 - 4
By L
IL,
Typed/Printed Name �yle A t s
Typed/Printed Title
'The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a tower rate
of E&C charge. For a specific project, E&C rate (96) can be derived from the cost of "Engineering and Contingencies" In
the "Estimated Cost' of the project.
•� Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified In the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions -
Funding for this Change Order has been arranged:
TxDOT Representative Date
Typed/Pdnted Name: �£�s-�r� (j W1441 St S
TXDOT Form 2146-AFA (Rev. 07113) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 09
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/US. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by:
CITY of dEAUMONT
CCSJt 0920-38-153
(OutsldeEntity's Legal Name) Project: HP 450(1)
2, Type of outside funding agreement for this change: Highway: CONCORD ROAD
® Existing F-1 Amended New County: JEFFERSON
Check one
District: BEAUMONT
3, Indicate the type and amount of funding:
Contract
7 Fixed Price (Lump Sum) (Estimated Amount -31,324.44 Number: 07123217
® Actual Cost
(a) Contract Items (Bid Items): -31,324,44 Use as needed:
(b) E&Ch (a) x 0 -4,924.20
enter
(c) Indirect Cost*': (a+b)x 0 _ 0.00
enterlt—
TOTAL -36,248.64
1 hereby acknowledge notification of the mcdifiicatlons
covered by thls Change Order,
Date
By
Typed/Printed Name Ayle e r
Typed/Printed Title
' The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of Engineering and Contingencies" In
the 'Est mated Cost' of the project.
Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified In the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged'
-fxDOT Representative Date
Typed/Printed Name: 'e Ywrertf J: &VIOA.SP.5
TXOOTForm 2146-AFA (Rev 07113) Pagel oft
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 10
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source otherthan TxDOT/U.S. DOT, and involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1.Outside funding provided by
CCSJ: 0920-36-153
CITY of BEAUMONT
(Outside Entity's Legal Name) Project: —
2. Type of outside funding agreement for this change. Highway: CONCORD ROAD
® Existing F1 Amended New County. JEFFERSON
[ Check one ]
District: BEAUMONT
3. Indicate the type and amount of fundirg
Contract
[] Fixed Price (Lump Sum) (Estimated Amount 47,927.17 ) Number: 07123217
® Actual Cost
(a) Contract Items (Bid Items): 47,927.17 Use as needed:
I hereby acknowledge notification of the modifications
(b) E&C": (a)x 0 _ 7,534.1S covered by this Change Order.
en er4d—
(c) Indirect Cost': (a + b) x 0.00 L / G
_ _/4
ententes— Date 7 O
TOTAL 55,461.32 1 L
By
Typed/Printed Name)ilt'v /4L //C21
Typed/Printed Title
" The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of"Engineering and Contingencies" in
the "Estimated Cost" of the project.
"Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for Instructions.
Funding for this Change Order has been arranged:
TxDOT Repres1sritabve Date
Typed/Printed Name: F��►'/C% t% W l IF -W FR -5
TXDOT Form 2146-AFA (Rev. 07/13) Pagel ofl
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTAACTCHANGE ORDER NUMBER: 11
Third Party Funding Notification Sheet
This form k used whan the sobjett change order inverves funding by a source otherthan TXDOTIU.S. DOT, and Involves third
partieswho areproviding funding under an Advance Funding Agreement or Donation Agreement
1.0tibilde funding provided by.
cm or BEAUMONT CCS/: 092P39-153
IOualdlEntlO'sltgil Wnsll Project: HP4500)
2 -Type of outside funding agreement for ;his change: Hgl way: CONCORD ROAD
® Existing ❑ Amended Q New County. JEFFERS(W
[ Check one ]
District 8EAUP,'Gvi
3. Indicate the type and amount of funding:
Contract
Q Fixed Price (Lump Sum) (Estimated Amount 2•791.11 ) Numbeu G71?3217
® Actual Cost
(a) Cortract Items [Bid Items]- 2.741.12 Use as needed;
thereby ackv ledge nesrcaden Nike m.d'r dens
!bJ E&C': la)x 0 _ 438.76 co eredby"CkageOtit,
enr—erg"
Id Indirect Cost": (a+b)x = 0.00
�— Date 3-
TOTAL 3.229.88 By
Typed/PrintedName
i
Typed/PrintedTide
The peccenage MforEK(Engineering and Cantinganciesl ChargesvariesfrompfajeCtta Protect
depending on the contract amount of the pm)ed. M*cb with a higherconiraa amount will have a terve, rate
ofE&Cdlarge for a specific projett.EBC ata(%) can be derivrdfronsth: core ef'Engeteerf Sand Contirgenc to
Ihe'Estimated C.W of the txoject
the the statevAde district rate as esteblisbed by finance Oh1s)on each year. This rine 3(c) is for Service Project only.
wlss otherwise spedfed In IN, Advance Funding Agreement Sea Saul Alone Marltat Noticl983 for instructions
Funding for This Chance Order has been arranged:
7xD0T RepreserfMbve Date
TypedfPmL-d Name:
IxDOTFartn x 146-AFA 1&v tlrri3J Page I of a
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 12
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and Involves third
parties who are providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by.
CITY of BEAUMONT
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing F1 Amended New
[ Check one )
3. Indicate the type and amount of funding:
[] Fixed Price (Lump Sum)
® Actual Cost
(a) Contract Items (Bid Items):
(b) E&C*:
(c) Indirect Cost—:
TOTAL
(Estimated Amount .20,611.60
(a) x 0
enter %
(a+b)x
enter
CCSJ: 0920-38-153
Project: HP450(1)
Highway: CONCORD ROAD
County: JEFFERSON
District: BEAUMONT
Contract
Number. 07123217
-20,611.60 Use as needed:
I hereby acknowledge notification of the modifications
-3,240.14 covered by this Change Order.
0.00 S a
Date
-23,851.74
By
Typed/Printed Name Xl/�.c �'k�etr
Typed/Printed Title
The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For a specific project, E&C rate (%) can be derived from the cost of "Engineering and Contingencies" in
the "Estimated Cost" of the project.
" Use the statewide district rate as established by Finance Division each year. This line 3(c) isfor Service Project only,
unless otherwlse specified in the Advance Funding Agreement See Stand Alone Manual Notice 98-2 for Instructions.
Funding for this Change Order has been arranged:
xDOT Repre entative Date
Typed/Printed Name: vF wirtm Lr w 1 jFr'1 cA j
TXDOT Form 2146-AFA (Rev. 07/13) Page 1 of 1
TEXAS DEPARTMENT OF TRANSPORTATION
CONSTRUCTION CONTRACT CHANGE ORDER NUMBER: 13
Third Party Funding Notification Sheet
This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third
parties who arc providing funding under an Advance Funding Agreement or Donation Agreement.
1. Outside funding provided by.
CITY of Beaumont
(Outside Entity's Legal Name)
2. Type of outside funding agreement for this change:
® Existing F-1 Amended EJ New
[Check one)
3. Indicate the type and amount of funding:
Fixed Price (Lump 5um) (Estimated Amount
® Actual Cost
(a) Contract Items (Bid Items):
(b) E&C*: (a) x 0 =
enter
(c) Indirect Cost—: (a+b)x =
enter
TOTAL.
2,745.94 )
CCSJ: 0920-38-153
Project: HIP4S0(1)
Highway: CS
County: JEFFERSON
District: BEAUMONT
Contract
Number: 07123217
2,745.94 Use as needed:
I hereby acknowledge notification of the modifications
431.66 covered by this Change Order.
0.00
Date
3,177.60 '
By
Typed/Printed Name Al, It (/
Typed/Printed Title
' The percentage (%) for E&C (Engineering and Contingencies) charges varies from project to project
depending on the contract amount of the project. Projects with a higher contract amount will have a lower rate
of E&C charge. For a speck project, E&C rate (%) can be derived from the cost of"Engineering and Contingencies" in
the "Estimated Cost" of the project.
* Use the statewide district rate as established by Finance Division each year. This line 3(c) is for Service Project only,
unless otherwise specified in the Advance Funding Agreement. See Stand Alone Manual Notice 98-2 for instructions.
Funding for this Change Order has been arranged:
A _Z-2016
Typed/Pr nted Name: KEly-.✓ET ff T_ W I E•" rA5
TXDOT Form 2146-A.FA (Rev. 07113) Page 1 of 1
RESOLUTION NO.
WHEREAS, on July 26, 2012, the Texas Department of Transportation (TxDOT)
entered into an agreement with Tradeco Infrastructura, Inc. in the amount of
$11,284,746.71 for the Concord Road Project; and,
WHEREAS, on July 9, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-147 approving Change Order No. 1, in the amount of
$88,965.21, including $12,085.19 for Engineering and Contingency charges, for
modifications to the water, sanitary sewer, storm sewer, and conduit lines for the
project; and,
WHEREAS, on June 10, 2015, Tradeco Infrastructura, Inc. delivered a voluntary
letter of default to TxDOT abandoning and terminating the contract; and,
WHEREAS, the surety bond held by American Home Assurance Company is
acting in its capacity as the surety for Tradeco and has chosen Texas Sterling
Construction Co. as the completion contractor; and,
WHEREAS, on December 15, 2015, the City Council of the City of Beaumont,
Texas, passed Resolution No. 15-295 approving Change Order Nos. 2, 3, 4 and 5, in
the total amount of $37,798.99, including $5,134.81 for Engineering and Contingency
charges, for the removal of water oak trees along SH 105; temporary drainage on SH
105 to aid the installation of water and sanitary sewer improvements; adjustment of
sanitary manholes to match final paving; and, removal of three (3) existing sanitary
manholes, respectively, thereby increasing the contract amount to $11,411,510.91; and,
WHEREAS, on March 4, 2016, the City Manager executed Change Order No. 6,
in the amount of ($6,695.34), for alterations to the sanitary pipe from SDR -17 to SDR -
26, thereby decreasing the contract amount to $11,404,815.57; and,
WHEREAS, on March 24, 2016, the City Manager executed Change order No. 7,
in the amount of $6,614.94, including $898.61 for Engineering and Contingency
charges, for realignment of 8" PVC waterline to avoid conflict with existing utilities at
Concord Road and Garner Street, thereby increasing the contract amount to
$11,411,430.51; and,
WHEREAS, on February 9, 2016, the City Manager executed Change Order No.
8, in the amount of $0.00, to provide 87 additional working days to the contract, thereby
having no affect on the contract amount of $11,411,430.51; and,
WHEREAS, on March 8, 2016, the City Manager executed Change Order No. 9,
in the amount of ($36,248.64), for adjustments to the unit price for concrete sidewalks,
thereby decreasing the contract amount to $11,375,181.87; and,
WHEREAS, on April 5, 2016, the City Council of the City of Beaumont, Texas,
passed Resolution No. 16-061 approving Change Order No. 10, in the amount of
$55,461.32, including $7,534.15 for Engineering and Contingency charges, to revise
quantities for items relating to the realignment of sanitary sewer lines from Dowlen Road
to Garner Road to avoid conflict with established utilities, thereby increasing the
contract amount to $11,430,643.19; and,
WHEREAS, on March 4, 2016, the City Manager executed Change Order No.
11, in the amount of $3,229.88, to provide concrete collars to be placed at the Concord
and Lucas Drive intersection, thereby increasing the contract amount to
$11,433,873.07; and,
WHEREAS, on May 25, 2016, the City Manager executed Change Order No. 12,
in the amount of ($23,851.74), to add Fast Trac HES concrete to the cross street
intersections and reduce the thickness of the roadway base, thereby decreasing the
contract amount to $11,410,021.33; and,
WHEREAS, on June 2, 2016, the City Manager executed Change Order No. 13,
in the amount of $3,177.60, for inlet redesign changes due to a conflict with a new
waterline, thereby increasing the contract amount to $11,413,198.93; and,
WHEREAS, Change Order No. 14, in the amount of ($375,231.43), is necessary
to eliminate storm sewer/inlets and proposed concrete payment on Alignment B of the
Concord Loop, thereby decreasing the contract amount to $11,037,967.50;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT-.
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No.14 for additional work described above, thereby decreasing the contract
amount by ($375,231.43) for a total contract amount of $11,037,967.50 for the Concord
Road Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames
3
September 13, 2016
Consider a resolution rejecting all bids for the Beaumont Municipal Airport New AVGAS and
Jet -A -Self Serve Dispensing Skid Installation Project, Bid No. PW0716-20
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution rejecting all bids for the Beaumont
Municipal Airport New AVGAS and Jet -A -Self Serve Dispensing
Skid Installation Project, Bid No. PW0716-20.
BACKGROUND
On September 1, 2016, at 2:00 P.M., in City Council Chambers, two (2) bids were received for the
Beaumont Municipal Airport New AVGAS and Jet -A -Self Serve Dispensing Skid Installation
Project.
H.W. Lochner evaluated the two (2) bids in terms of content, bid amount and bidder's
qualifications, and have found the bids received are higher than the Engineer's Estimate by
approximately 55% in comparison to similar projects recently advertised and awarded statewide.
It is the recommendation of H.W. Lochner to reject all bids.
It is the recommendation of the City of Beaumont Public Works to reject this bid and rebid at a
later date.
FUNDING SOURCE
FAA approved Oil and Gas Revenues.
RECOMMENDATION
Approval of resolution.
LOCHNER
Lochner 112001 N Central Expressway I Suite 1050 1 Dallas,TX 75243
www.hwlochner.com
September 2, 2016
Dr. Joseph Majdalani, P.E.
Director of Public Works
City of Beaumont
City Hall
801 Main Street
Beaumont, Texas 77701
Re: Construction Bid Rejection Recommendation
Airport Improvements Project — Fuel Facility
Beaumont Municipal Airport
City of Beaumont Bid No. PW0716-20
Dear Dr. Majdalani,
T 214.373.7873
F 214.373.7875
On September 1, 2016, two (2) bids were received for the Airport Improvements Project (Fuel Facility) at Beaumont
Municipal Airport, Bid No. PW0716-20. The bids were submitted by Excavation & Construction LLC and L&L General
Contractors and totaled $420,423 and $416,000, respectively. This compares to the Engineer's Opinion of Probable
Cost of $270,000.
Having evaluated both bids in terms of bid content, bid amount and bidder's qualifications, we recommend that that
the bids be rejected and the project be re -bid because the bid amounts were too high compared to other very similar
projects that have been recently advertised and awarded statewide. We feel that there are fuel facility contractors
in the Houston area that may have been unaware of the project and should have been involved in the competitive
bidding process. We further recommend that the when the project is re -advertised, that the project be additionally
advertised in a Houston area newspaper.
Please don't hesitate to call if you have any questions concerning this recommendation.
Very sincerely,
Robert C. Jutton, PE
Senior Project Manager
Attachments: Bid Sheets
Cc: Zheng Tan, PE — City of Beaumont
Dara Cruz —City of Beaumont
BID PROPOSAL NO. 1, PAGE I BID OPENING DATE: Thursday, September 1, 2016
BID OPENING TIME: 2:00 P.M.
BEAUMONT, TEXAS CITY BID NUMBER: PW0716-20
BID SHEET
FOR FURNISHING AND INSTALLING: AVGAS AND JET -A SELF SERVICE
DISPENSING SKID INSTALLATION (AS PER DRAWINGS AND SPECIFICATIONS)
AVGAS AND JET -A SELF SERVICE
DISPENSING SKID INSTALLATION h
BEAUMONT MUNICIPAL AIRPORT, �-}-, ODD,
455 KEITH RD.
FW(z 11UNIDett SIXTCFJ 7N0uSANl�) DOLLARS
NUMBER OF CALENDAR DAYS TO COMPLETE: 180 -60-
** Due to equipment availability and lead time 60 calendar days is not an adequate amount of time for this project.
COMPANY NAME
STREET ADDRESS ZIP
GADV Inc dba L&L General Contractors
11988 FM 365, Beaumont, Texas 77705
SIGNATURE OF BIDDER
P.O. BOX ZIP
11988 FM 365, Beaumont, Texas 77705
PRINT OR TYPE NAME
CITY STATE ZIP
Kirk LeBlanc
Beaumont Texas 77705
TITLE
TELEPHONE NUMBER / FAX NUMBER
Vice President
409-796-1344 / 409-796-1341
E-MAIL ADDRESS
landlinc@att.net
l
-15-
BID PROPOSAL NO. 1, PAGE I BID OPENING DATE: Thursday, September 1, 2016
BID OPENING TIME: 2:00 P.M.
BEAUMONT, TEXAS CITY BID NUMBER: PW0716-20
BID SHEET
FOR FURNISHING AND INSTALLING: AVGAS AND JET -A SELF SERVICE
DISPENSING SKID INSTALLATION (AS PER DRAWINGS AND SPECIFICATIONS)
AVGAS AND JET -A SELF SERVICE
DISPENSING SKID INSTALLATION
BEAUMONT MUNICIPAL AIRPORT, t/
455 KEITH RD.
NUMBER OF CALENDAR DAYS TO COMPLETE: —60— Z&O
COMPANY NAME
STREET ADDRESS
ZIP
Lw
S uu
SIGNATURE OF BIDDER
P.O. BOX
ZIP
PRINT OR TYPE NAME
.
CITY (� STATE
(010 j�/� �► TJ
"�ZIIP
1 /] ���
TITLE
TELEPHONE NUMBER / FAX NUMBER
Gqatw�D�
� lg6q-02-2
E-MAIL ADDRESS
-15-
RESOLUTION NO.
WHEREAS, on September 1, 2016, two (2) bids were received for the Beaumont
Municipal Airport New AVGAS and Jet -A -Self Serve Dispensing Skid Installation
Project; and,
WHEREAS, H.W. Lochner, the project Design & Management Engineers,
evaluated the two (2) bids in terms of content, bid amount and bidder's qualifications,
and have found the bids received are higher than the Engineer's Estimate by over 65%
in comparison to similar projects recently advertised and awarded statewide; and,
WHEREAS, it is the recommendation of City of Beaumont Public Works Division
to reject the bids and that the project be rebid at a later date; and,
WHEREAS, the City Council finds it is not in the best interest of the citizens of
Beaumont to accept the bids for the Beaumont Municipal Airport New AVGAS and Jet -
A -Self Serve Dispensing Skid Installation Project and that each should be rejected;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Council does hereby reject the bids for the Beaumont Municipal
Airport New AVGAS and Jet -A -Self Serve Dispensing Skid Installation Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
0
September 13, 2016
Consider a resolution authorizing the City Manager to execute an Interlocal Agreement with
Jefferson County Drainage District No. 6 related to the City of Beaumont Master Drainage Plan
Study
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director :V�
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to execute an Interlocal Agreement with Jefferson County
Drainage District No. 6 for the City of Beaumont Master Drainage
Plan Study.
01X91XVV&111E1]
On June 14, 2016, by Resolution No. 16-108, City Council authorized the City Manager to apply
and receive grant funding if awarded through the Texas Water Development Board (TWDB) for
an expansion of the scope of the final phase of the Master Drainage Plan Study. In the Texas
Water Development Board (TWDB) Meeting on August 25, 2016, the City of Beaumont was
awarded $287,000 in Disaster Contingency Funding.
In addition to the grant funding Jefferson County Drainage District No. 6 has committed to
contribute $75,000 towards the study. The Interlocal Agreement will provide previously
completed drainage studies, geotechnical reports, models and available GIS data to be shared
between the City and JCDD6 to expand the scope of work for phase III of the project.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO. 16-108
WHEREAS, the Texas Water Development Board (TWDB) published a request
for applications for flood protection planning on April 20, 2016; and,
WHEREAS, TWDB offers grants to political subdivision of the State of Texas for
the evaluation of structural and non-structural solutions to flooding problems with
consideration of flood protection needs of the entire watershed(s), and,
WHEREAS, the City of Beaumont has the authority to apply for a grant, enter into
a contract, and participate in a study with the TWDB for this planning grant program;
and,
WHEREAS, the proposed planning study would be conducted in order to develop
an accurate and current understanding of the City's drainage infrastructure and areas
prone to flood risk. The study would include the following: comprehensive asset
inventory; condition assessment; problem area identification; quantification of flooding
extents; and development of prioritized cost effective structural and non-structural flood
prevention solutions that will reduce risk of flood to property; and, an evaluation of the
existing Flood Early Warning System and development of recommendations to increase
flood prediction accuracy and reduce emergency response time; and,
WHEREAS, on November 12, 2014, City Council of the City of Beaumont, Texas,
approved Resolution No. 14-244 authorizing the City Manager to execute and
Agreement with Lockwood, Andrews, &Newman, Inc. (LAN), of Houston, Texas, in an
amount not to exceed $500,000, to fund the first of three (3) phases in the development
of a Master Drainage Plan for the City of Beaumont; and,
WHEREAS, on October 13, 2015, City Council of the City of Beaumont, Texas,
approved Resolution No. 15-229 authorizing the City Manager to execute Amendment
No. 1 to the original agreement with LAN of Houston, Texas, in an amount not to
exceed $500,000, to fund the second of three (3) phases in the development of a
Master Drainage Plan for the City of Beaumont,-
NOW,
eaumont;
NOW, THEREFORE, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are
hereby, in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to apply for and receive
grant funding for the City of Beaumont through the TWDB in the amount of $287,000 for
an expansion of the scope of the final phase of a three (3) phase study, within the City's
limits, of its current drainage infrastructure and areas prone to flood risk.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of
June, 2016.
$3.5 million in flood protection grants approved by the TWDB I Texa... http://www.twdb.texas.gov/newsmedia/press_releases/2016/08/flood.asp
$3.5 million in flood protection grants
approved by the TWDB
For immediate release. Contact: Kimberly Leggett at 512-463-5129
AUSTIN - (August 25, 2016) - Today, the Texas Water Development Board (TWDB) authorized $3.5
million in flood protection grants from the Disaster Contingency Fund for 17 projects around the state.
The grants will be used to finance flood early warning systems, flood response strategies, and flood
protection planning.
"The severity of flood damage and resulting loss of life across Texas in recent years has demonstrated
that communities need more financial resources to help them prepare for and respond to floods," said
TWDB Board Chairman Bech Bruun. "All 17 projects funded today include an early warning component
and represent an important first step in implementing critical flood protection efforts."
Last spring, the TWDB published a request for applications for $2 million in flood protection grants and
received 41 applications for a total requested amount of $7,260,116.36. Because of the critical need
and high demand for this funding, the TWDB allocated an additional $1.5 million from the Disaster
Contingency Fund toward these grants.
"The combination of statewide and local efforts allows the TWDB to capitalize on the strength of both to
maximize flood outreach across the state," said TWDB Board member Kathleen Jackson. "We are
drawing on local innovation to meet local needs."
The projects were prioritized according to their ability to protect the health, public safety, and
economic prosperity of Texans. The TWDB limited the grants to no more than $500,000 per applicant
to enable more communities across the state to be served.
"Combined with the required local matching funds, the grants awarded today will result in the potential
for approximately $9.5 million of funding to be put to work for communities large and small," said
TWDB Board member Peter Lake. "These projects are one element of a wide range of flood initiatives
that the TWDB has been working on in the last year."
The 17 projects receiving flood protection grants are:
• Bandera County River Authority and Groundwater District - $265,150 for an early warning
system
• Cameron County Drainage District No. 5 - $112,500 for an early warning system, flood
response, and flood protection planning
• Cameron County Drainage District No. 1 - $187,500 for an early warning system
• Central Texas Council of Governments - $231,019 for an early warning system, flood
response, and flood protection planning
I of 2 9/6/2016 11:48 AM
$3.5 million in flood protection grants approved by the TWDB I Texa... http:Hwww:twdb.texas.gov/newsmedia/press_releases/2016/08 d.Asp
• City of Austin - $96,633.14 for an early warning system
• City of Beaumont - $287,000 for an early warning system and flood protection planning
-
• City of Buda - $292,890 for an early warning system
• City of Fort Worth - $247,378 for an early warning system and flood response
• City of Leon Valley - $11,309.86 for an early warning system
• City of Sealy - $14,430 for an early warning system
• Guadalupe Blanco River Authority - Caldwell County - $70,688 for an early warning system
• Guadalupe Blanco River Authority - Hays County - $37,406 for an early warning system
• Harris County Flood Control District - $250,000 for an early warning system, flood response,
and flood protection planning
• Hays County - $500,000 for an early warning system and flood response
• North Central Texas Council of Governments - $159,096 for an early warning system
• San Jacinto River Authority - $460,000 for an early warning system, flood response, and flood
protection planning
• Uvalde County - $277,000 for an early warning system
In addition to the grants awarded today, the Board approved a contract for $150,000 to study stream
gage and weather station placement requirements to improve flood forecasting in Texas. The study will
be completed by December 31, 2016. The Board also approved funding for the U.S. Geological Society
to install and maintain additional gages to support flood warning and forecasting.
Governor Greg Abbott authorized the transfer of $6.8 million from the Disaster Contingency Fund to
the TWDB in December 2015 to be used for flood protection. Prior to the transfer, Senator Kirk Watson
authored an amendment to House Bill 6 directing funding to the Disaster Contingency Account for
floodplain management in the 2015 legislative session.
For more information on the TWDB's flood programs, please visit www.texasflood.org.
The TWDB is the state agency charged with collecting and disseminating water -related data, assisting
with regional planning and preparing the state water plan for the development of the state's water
resources. The TWDB administers cost-effective financial assistance programs for the construction of
water supply, wastewater treatment, flood control, and agricultural water conservation projects.
U
of 2 9/6/2016 11:48 AM
Board of Directors:
Joshua W. Allen, Sr.
James D. McNicholas
William F. Miranda
Charles 'Chuck" Guillory
Miriam K. Johnson
Dr. Joseph Majdalani, PE
Public Works Director
City of Beaumont
Re: Flood Study
Dear Joe;
yeffelson county
Drainage Duthd Jho. 6
6550 WaUen fid, Beatintont Texas 77707
TeCeprione (409) 842-7818
IlaX (409) 842-2729
F_srab ishcd in 1920
June 3, 2016
Via E-mail Transmission to:
ima'dolanina.BeaielnoeirTexas, im
Richard P. LeBlanc, Jr.
General Manager
Jim Broussard
Operations Manager
Doug S. Canant, Jr., PE, RPLS, CFM
District Engineer
Chuck Oakley, CPA
Chief Financial Officer
Karen J. Stewart, MBA, CTP
Business Manager
Andrew J. Jones
Superintendent
DD6 is excited about your flood study and the potential grant from the Texas Water
Development Board that will help defer some of the costs of the study.
DD6 hereby pledges that we will contribute $75,000 cash as matching funds toward the grant,
if the grant is awarded, for the drainage study that Lockwood, Andrews, & Newnam (LAN) is
proposing for the City of Beaumont.
Additionally, I will work with LAN and Chase Mann on the details for an Interlocal
Agreement, which will be presented to the Board of Directors for DD6 at their next meeting on June
28, 2016. We talked about this study at our last board meeting during the workshop session, and they
unanimously consented to DD6's participation in this study.
DD6 is looking forward to having some input toward the direction of the study.
Sincerely,
(L) ut,
Doug S. Canant, PE, RPLS, CFM
District Engineer
DC/pa
CC: Honorable Becky Ames — Mayor City of Beaumont — bamesABeaumontTexas.gov
Mr. Kyle Hayes — Beaumont City Manager - kha),es(0BeaumontTexas.eov
Mr. Chase Mann —City of Beaumont Engineering Department — emann a,113eaumontTexas.eov
DD6 Board of Directors
Richard P. LeBlanc, Jr. — DD6 General Manager
Chuck Oakley -- DD6 Chief Financial Officer
Drainage, Storm' Water.tarfagement, TfoodControl T,§clamationandConservation.
RESOLUTION NO.
WHEREAS, on June 14, 2016, the City Council of the City of Beaumont, Texas
adopted Resolution No. 16-108 authorizing the City Manager to apply for and receive
grant funding for the City of Beaumont through the Texas Water Development Board
(TWDB) in the amount of $287,000.00 for an expansion of the scope of the final phase
of a three (3) phase City of Beaumont Master Drainage Plan Study of its current
drainage infrastructure and areas prone to flood risk; and,
WHEREAS, the City has executed an agreement with Lockwood, Andrews &
Newman, Inc., in an amount not to exceed $500,000.00, as contribution toward
completion of the Master Drainage Plan Study; and,
WHEREAS, in addition to the grant funding, Jefferson County Drainage District
No. 6 has committed to contribute $75,000.00 toward the study; and,
WHEREAS, it is necessary to execute an Interlocal Agreement with Jefferson
County Drainage District No. 6 to provide previously completed drainage studies,
geotechnical reports, models and available GIS data to be shared between the City and
Jefferson County Drainage District No. 6 to expand the scope of work for Phase III of
the project. The Interlocal Agreement is substantially in the form attached hereto as
Exhibit "A;"
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute an Interlocal
Agreement with Jefferson County Drainage District No. 6 for the City of Beaumont
Master Drainage Plan Study Phase III.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
INTERLOCAL AGREEMENT
(TEXAS WATER DEVELOPMENT BOARD
FLOOD PROTECTION PLANNING GRANT)
Between
THE CITY OF BEAUMONT
and
JEFFERSON COUNTY DRAINAGE DISTRICT NO.6
STATE OF TEXAS
COUNTY OF JEFFRSON
This Agreement between the City of Beaumont, a home rule City of the State of Texas
(hereinafter called "CITY") and Jefferson County Drainage District No. 6, a special district of the State
of Texas (hereinafter called "DISTRICT") under authority of the Interlocal Cooperation Act, Chapter 791
of the Texas Government Code.
WHEREAS, the CITY has contracted with Lockwood Andrews and Newman, Inc. to perform a
comprehensive drainage infrastructure asset inventory; drainage infrastructure condition assessment;
current comprehensive hydrologic and hydraulic model; flooding problem area identification;
quantification of flooding extents; and development of prioritized cost effective structural and non-
structural flood prevention solution for the planning area to include portions of Hillebrandt Bayou and
Neches River Watersheds that correspond to the 90 square -mile city limits of Beaumont, including
drainage channels maintained and operated within the corporate limits of the DISTRICT; and
WHEREAS, the CITY has applied to the Texas Development Board for a $287,000 grant to help
pay for Phase III of the study; and
WHEREAS, the DISTRICT desires to participate in the funding of Phase III of the study if the
grant is awarded; and
WHEREAS, the CITY has committed to funding a portion of Phase III of the study.
THEREFORE, the CITY and the DISTRICT agree as follows:
WITNESSETH
1. If the CITY is awarded the Texas Water Development Board grant, the DISTRICT will provide
$75,000 toward the funding of the study.
2. The CITY will provide $500,000 toward the funding of the study.
EXHIBIT "A"
INTERLOCAL AGREEMENT
(TEXAS WATER DF VFI.OPMFN"1' BOARD FLOOD PROTFMON PLANNING GRANT)
City of Beaumont and Jefferson County Drainage District No. 6
Page 2 of 3
The DISTRICT, upon request by the CITY, will provide previously completed drainage studies,
LOMRs, geotechnical reports, models; available GIS data to include parcels, zoning, current
and future land use, soils, storm sewer infrastructure; relevant as-builts and record drawings;
future improvement schematic and design plans; cultural and environmental resource maps
and reports; flood damage assessment forms, records of rainfall, street closures, and flood
rescues/deaths.
4. The DISTRICT will attend flood protection planning meetings to include one (1) project kick-
off meeting and one (1) public meeting. Regularly scheduled meetings will be held with CITY
staff to discuss study actions items, review progress of the work effort, and information
requests. DISTRICT attendance at regularly scheduled meetings is optional. The DISTRICT
will be copied on meeting notes and action items. The DISTRICT will be responsible for
responding to information requests generated from meeting notes and action items.
5. The CITY shall be responsible to the National Flood Insurance Program for administration and
enforcement of the floodplain management regulations of the CITY.
6. The CITY shall coordinate flood protection planning meetings to include one (1) project kick-
off meeting, one (1) public meeting, and regularly scheduled meetings with CITY staff to
discuss study action times, review progress of the work effort, and information requests, as
well as copy the DISTRICT on meeting notes and action items.
7. The CITY will serve as the overall project sponsor for the Flood Protection Plan development
with support from the District and professional engineering services provided by Lockwood,
Andrews, & Newman, Inc. The following tasks will be performed for the flood protection
planning study: Data Collection, Organization, and Initial Assessment; Survey; Existing
Conditions Evaluation including Hydrology and Hydraulic Analysis; System Level of Service
and Problem Area Identification; Problem Area Ranking and Prioritization; Flood Prevention
Project Plan Development; and preparation for the Final Report.
8. MODIFICATION. This Agreement may not be modified unless such modifications are in the
form of a written amendment, executed by both parties.
9. TERMINATION. This Agreement shall remain in effect unless terminated by either party.
This Agreement may be terminated by either, without cause and for any reason upon Ninety
(90) Days written notice to the other party.
10. REIMBURSEMENT. The CITY has allocated $500,000 for Phase III of the project. The
DISTRICT has committed up to $75,000 for Phase III of the project, 9% of the total project
cost. The CITY shall invoice the DISTRICT on a 30 -day basis for percent project complete.
The DISTRICT shall reimburse the CITY within sixty (60) days of the date of the invoice. The
DIsTRICT shall be invoiced for their 9% fractional portion of Phase III project completion up
to a maximum amount of $75,000.
Page 2 of 3
DD6/pa
INTERLOCAL AGREEMENT
(TEXAS WATER MvELOPmrNT BOARD FLOOD PROTECr1ON PLANNIM; GRANT)
City of Beaumont and Jefferson County Drainage District No. 6
Page 3 of 3
CITY OF BEAUMONT
WITNESS OUR HANDS effective this day of _ , 2016.
By:
Printed Name:
Title:
ATTEST:
By:
Printed Name:
Title:
JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6
WITNESS OUR HANDS effective this 281`' day of June, 2016.
WI lia F. iranda, Vice -President
Jefferson County Drainage District No. 6
ATTEST: R
Charles "Chuck" Guillbry, Secretary
Jefferson County Drainage District No. 6
Page 3 of 3
DD6/Pa
k-1
September 13, 2016
Consider a resolution approving a contract with Porter's Carpet, Inc. of Beaumont for new floor
covering at the Beaumont Public Library
1:11111111,
11 111,6,vl
,
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Keith Folsom, Facilities Maintenance Superintendent
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council consider a resolution approving the purchase of new floor
covering from Porter's Carpet, Inc. in the amount of $75,040.54 for
the Beaumont Public Library (Main Library) located at 801 Pearl
Street.
BACKGROUND
Bids were obtained through the formal bid process and the apparent low bidder was Porter's
Carpet, Inc.
The Main Library was built in 1975 and the current flooring on the entry and upper levels was
installed in 1998. The current carpeting is 18 years old and showing lots of wear and tear from the
daily traffic flow. In addition, when the carpet was previously replaced it was cut around the
book shelves and now that some of the shelving has been relocated there are exposed sections of
older carpet causing an unsightly appearance.
FUNDING SOURCE
Capital Reserve.
RECOMMENDATION
Approval of resolution.
BID TABULATION
CITY OF BEAUMONT TEXAS — FACILITIES MAINTENANCE
PROJECT: Floor Covering Replacement — Beaumont Main Library (PW0716-18)
DATE: 8-18-16 TIME: 2:00 PM
CONTRACTOR
5% BOND
ADDENDA
BASE BID
DAYS
Porter's Carpet, Inc.
Yes
$75,040.54
21
Custom Flooring
Yes
$87,900.00
35
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT.-
THAT the City Council hereby approves the purchase of new floor covering to be
installed at the Beaumont Public Library (Main Library), located at 801 Pearl, from
Porter's Carpet, Inc., of Beaumont, Texas, in the amount of $75,040.54.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 13th day of
September, 2016.
- Mayor Becky Ames -
PUBLIC HEARING
Receive comments on the 2016
(FY 2017) Proposed Tax Rate
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council to hold a public hearing on the 2016 (FY 2017) proposed
tax rate.
BACKGROUND
Chapter 26 of the Property Tax Code requires taxing units to comply with truth -in -taxation laws in
adopting their tax rate. Two public hearings are required if the proposed rate of $.69/$100 of
valuation exceeds the lower of the rollback rate of $.7033081/$100 of valuation or the effective tax
rate of $.676932/$100 of valuation. A Notice of Proposed Tax Rate is required to be published in
the newspaper, on the city website, and on a television channel, if available. This notice was
published in the newspaper, on the website and on the cable channel 4 on August 13, 2016. The
first public hearing was held on August 23, 2016.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Hold public hearing.
PUBLIC HEARING
Receive comments related to the 2015
Consolidated Annual Performance and
Evaluation Report (CAPER)
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
3
PREPARED BY: Chris Boone Planning & Community Development Director
MEETING DATE: September 13, 2016
REQUESTED ACTION: Council conduct a Public Hearing to . receive comments related to
the 2015 Consolidated Annual Performance and Evaluation Report
(CAPER).
BACKGROUND
As mandated by the U. S. Department of Housing and Urban Development (HUD), City Council
has conducted public hearings and work sessions in previous years prior to submittal of the City's
Consolidated Annual Performance and Evaluation Report (CAPER). Community Development
Staff published a request to receive public comments on the 2015 CAPER in the Beaumont
Examiner on September 1, 2016. Attached is the financial summary for the recently competed
2015 grant year as well as Integrated Disbursement and Information System (IDIS) reports that
will be submitted to HUD along with the CAPER.
FUNDING SOURCE
U. S. Department of Housing and Urban Development (HUD) Community Development Block
Grant and HOME Investment Partnership Grant funds.
RECOMMENDATION
Conduct the Public Hearing.
COMMUNITY DEVELOPMENT BLOCK GRANT
08/24/16
BUI; G ET REPORT AS OF JULY 31, 2016
2015 PROGRAM YEAR
2015
BALANCE
ANTICIPATED
PROGRAM
EXPENDITURES
AVAILABLE
COMPLETION
(PERFORMANCE PERIOD: 07/01/2015 - 09/01/2022)
YEAR
AS OF 07/31/16
ENCUMBRANCES
AT 07/31/16
DATE
1QHOUSING 1
Minor Repair
59,249
0
0
59,249
12/31/16
Minor Repair Administration (2/8/16)
63,864
63,864
0
0
Completed
TOTAL HOUSING
123,113
63,864
59,249
0
CLEARANCE AND DEMOLITION 1
Clearance and Demolition -Residential (2/8/16)
52,753
17,906
0
34,847
12/31/16
TOTAL CLEARANCE AND DEMOLITION
52,753
17,906
34,847
0
73PUBLIC FACILITIES AND IMPROVEMENTS 1
Hotel Bmt. & Others (Sec 108 pmt) - Rehab
800,000
800,000
0
0
Completed
Crockett Streetec 1 8
(S 0 pmt) Rehab
Theodore R. Johns,Jr.Library (Sec 108 pmt)
-New Construction
Jefferson Theater (Sec 108 pmt) - Rehab
L L Melton YMCA (Sec 108 pmt) - Rehab
TOTAL PUBLIC FACILITIES
AND IMPROVEMENTS
800,000
800,000
0
0
74PUBLIC SERVICES 1
IEA - Inspire, Encourage, Achieve
9,286
7,991
1,295
0
12/31/16
Julie Roger's "Gift of Life"
9,286
9,286
0
0
Completed
Nutrition and Services for Seniors
9,286
9,286
0
0
Completed
Southeast Texas Family Resource Center
10,041
10,041
0
0
Completed
Southeast Texas Food Bank
8,530
8,530
0
0
Completed
HOMELESS SET-ASIDE:
Family Services of Southeast Texas
9,286
9,286
0
0
Completed
Henry's Place / Some Other Place
9,286
9,286
0
0
Completed
TOTAL PUBLIC SERVICES
65,000
63,705
0
1,295
75ADMINISTRATION 1
251,383
251,383
0
0
Completed
TOTAL FEDERAL
1,292,249
1,196,858
1,295
94,096
76PROGRAM INCOME 1
General Use (2015 Estimate 15,000)
0
0
0
0
Clearance and Demolition (2015 PI)(From C&D 2(
883
883
0
0
Completed
Clearance and Demolition (2015 PI)(From HP 201
100
100
0
0
Completed
Administration (2015 PI) (From C&D 2015 PI)
3,779
3,779
0
0
Completed
Administration (2015 PI) (From HP 2015 PI)
300
300
0
0
Completed
Historic Presery Loans (Bal @ 6/30/15)
0
0
0
0
Historic Presery Loans (2015 Est 35,000)
0
0
0
0
HP -Project Delivery Costs (Current)
0
0
0
0
Small Business Loans (Bal @ 6/30/15)
434,847
0
0
434,847
Small Business Loans (2015 Est 50,000)
4,825
0
0
4,825
SB -Project Delivery Costs (Current)
0
13,209
0
(13,209)
(Partial salaries for 2015 Grant Year)
PI Balance Brought Forward to 2016 Grt Yr
(426,464)
0
0
(426,464)
Carried Forward
TOTAL ESTIMATED PROGRAM INCOME
18,271
0
18,271
0
TOTAL 2015 BUDGET
1,310,520
1,215,129
1,295
94,096
1 Account number information:
264 -5548 -755 -XX -XX (Items 1,5{Housing))
264 -5549 -755 -XX -XX (Items 2,3,4,5{Admin),6)
HOME INVESTMENT PARTNERSHIP
BUDGET REPORT AS OF JULY 31, 2016
08/24/16
2015 PROGRAM YEAR
2015
BALANCE
ANTICIPATED
PROGRAM
EXPENDITURES
AVAILABLE
COMPLETION
(PERFORMANCE PERIOD: 08/05/2015-09/01/2023)
YEAR
AS OF 07/31/16
ENCUMBRANCES
AT 07/31/16
DATE
HOME PROGRAM 1
HOME PROGRAM 1
ADMINISTRATION (10%)
ADMINISTRATION (10%)
HOME Administration
36,974
HOME Administration
36,265
36,265
0
0
Completed
CHDO RESERVE (15% minimum)
HOME CHDO Reserve (Undesignated)
55,460
Legacy Community Development Corp
54,397
0
0
54,397
06/30/17
(CHDO) - Acquisition / Lease -Purchase
HOME CHDO Operating (Undesignated)
18,487
(5/3/16 - R#16-079 - $54,397 - S/B $54,397.20)
0
18,487
06/30/17
ENTITLEMENT (70%)
CHDO OPERATING (5%)
Down Payment Assistance Program (7/28/16)
100,000
Legacy Community Development Corp
18,132
0
0
18,132
06/30/17
(CHDO) - CHDO Operating Expense
0
158,815
06/30/17
TOTAL
369,736
(5/3/16 - R#16-079 - $18,132 - S/B $18,132.40)
0
365,158
ENTITLEMENT (70%)
Down Payment Assistance Program (5/12/16)
70,000
30,546
0
39,454
06/30/17
Jehovah Jireh Village CDC
106,000
0
0
106,000
06/30/17
(CHDO) -Acquisition / Lease -Purchase
(6/21/16 - R#16-113)
(Council approved an amount up to $106,000)
(Budget amount $106,000.00)
Legacy Community Development Corp
77,854
0
0
77,854
06/30/17
(CHDO) -Acquisition / Lease -Purchase
(6/21/16 - R#16-114)
(Council approved an amount up to $80,000)
(Budget amount $77,853.60)
HOME Program (Undesignated)
0
0
0
0
Reprogrammed
TOTAL
362,648
295,837
0
66,811
2016 PROGRAM YEAR
2016
BALANCE
ANTICIPATED
PROGRAM
EXPENDITURES
AVAILABLE
COMPLETION
(PERFORMANCE PERIOD: 07/14/2016-09/01/2024)
YEAR
AS OF 07/31/16
ENCUMBRANCES
AT 07/31/16
DATE
HOME PROGRAM 1
ADMINISTRATION (10%)
HOME Administration
36,974
4,578
0
32,396
06/30/17
CHDO RESERVE (15% minimum)
HOME CHDO Reserve (Undesignated)
55,460
0
0
55,460
06/30/17
CHDO OPERATING (5%)
HOME CHDO Operating (Undesignated)
18,487
0
0
18,487
06/30/17
ENTITLEMENT (70%)
Down Payment Assistance Program (7/28/16)
100,000
0
0
100,000
06/30/17
HOME Program (Undesignated)
158,815
0
0
158,815
06/30/17
TOTAL
369,736
4,578
0
365,158
HUD 2015 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT
In compliance with regulations of the U. S. Department of Housing and Urban Development (HUD)
governing the City of Beaumont Community Development Block Grant Program and the HOME
Investment Partnership Program. The City of Beaumont will hold a public hearing to receive comments
on its Consolidated Annual Performance and Evaluation Report (CAPER). The purpose of this report is to
present to HUD and to the citizens of Beaumont a summary of relevant information regarding the
expenditure of Federal grant funds from HUD during the past reporting period of July 1, 2015 through
June 30, 2016.
Copies of the CAPER in draft form will be made available at the Beaumont City Hall, Community
Development and Housing department located at 801 Main Street, Beaumont from 8:00 a.m. to 5:00
p.m., Monday through Friday, during normal business hours.
Comments on this report will be solicited at the Annual Performance and Assessment Public Hearing
scheduled for Tuesday, September 13, 2016 at 1:30 p.m. , at the City of Beaumont, City Council meeting.
Written comments are also welcomed and must be received in the office of Community Development,
801 Main Street, Beaumont, Texas, 77701 by Friday, September 23, 2016 at 5:00 p.m. All public
comments regarding the City's performance under these grant programs and regarding the proposed
changes to the Consolidated Plan will be included as Appendices to the report. The final report as
proposed will be submitted to HUD on or before Friday, September 30, 2016.
The report contains accomplishment data, number of persons assisted, Community Development
targeted areas, the HOME Investment Partnership Program and the Community Development Block
Grant 2015 Program Year expenditures which ran from July 1, 2015 through June 30, 2016.
For more information or questions regarding this performance report, please contact Cheryl Robinson,
Grants Coordinator, City of Beaumont, 801 Main Street, Beaumont, Texas 77701, 409-880-3763, or by
email at Crobinson@Beaumonttexas.gov.
Published: Thursday, September 1, 2016
Office of Community Planning and Development DATE: 08-29-16
g U.S. Department of Housing and Urban Development TIME: 11:11
o -
* Integrated Disbursement and Information System PAGE: 1
o IIIIIIII PR26 - CDBG Financial Summary Report
Q� Program Year 2015
9egN DEIJ O BEAUMONT , TX
PART I: SUMMARY OF CDBG RESOURCES
01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR
875,305.37
02 ENTITLEMENT GRANT
1,292,249.00
03 SURPLUS URBAN RENEWAL
0.00
04 SECTION 108 GUARANTEED LOAN FUNDS
0.00
05 CURRENT YEAR PROGRAM INCOME
9,887.49
05a CURRENT YEAR SECTION 108 PROGRAM INCOME (FOR SI TYPE)
0.00
06 FUNDS RETURNED TO THE LINE -OF -CREDIT
0.00
06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT
0.00
07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE
0.00
08 TOTAL AVAILABLE (SUM, LINES 01-07)
2,177,441.86
PART II: SUMMARY OF CDBG EXPENDITURES
09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION
194,112.51
10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT
0.00
11 AMOUNT SUBJECT TO LOW/MOD BENEFIT (LINE 09 + LINE 10)
194,112.51
12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
255,462.37
13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS
800,000.00
14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES
0.00
15 TOTAL EXPENDITURES (SUM, LINES 11-14)
1,249,574.88
16 UNEXPENDED BALANCE (LINE 08 - LINE 15)
927,866.98
PART III: LOWMOD BENEFIT THIS REPORTING PERIOD
17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS
0.00
18 EXPENDED FOR LOW/MOD MULTI -UNIT HOUSING
0.00
19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES
194,112.51
20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT
0.00
21 TOTAL LOW/MOD CREDIT (SUM, LINES 17-20)
194,112.51
22 PERCENT LOW/MOD CREDIT (LINE 21/LINE 11)
100.00%
LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS
23 PROGRAM YEARS(PY) COVERED IN CERTIFICATION
PY: PY: PY:
24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION
0.00
25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS
0.00
26 PERCENT BENEFIT TO LOW/MOD PERSONS (LINE 25/LINE 24)
0.00%
PART IV: PUBLIC SERVICE (PS) CAP CALCULATIONS
27 DISBURSED IN IDIS FOR PUBLIC SERVICES
64,994.02
28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
1,544.62
29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
1,538.64
30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS
0.00
31 TOTAL PS OBLIGATIONS (LINE 27 + LINE 28 - LINE 29 + LINE 30)
65,000.00
32 ENTITLEMENT GRANT
1,292,249.00
33 PRIOR YEAR PROGRAM INCOME
73,177.37
34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP
0.00
35 TOTAL SUBJECT TO PS CAP (SUM, LINES 32-34)
1,365,426.37
36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES (LINE 31/LINE 35)
4.76%
PART V: PLANNING AND ADMINISTRATION (PA) CAP
37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION
255,462.37
38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR
0.00
39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR
0.00
40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS
0.00
41 TOTAL PA OBLIGATIONS (LINE 37 + LINE 38 - LINE 39 +LINE 40)
255,462.37
42 ENTITLEMENT GRANT
1,292,249.00
43 CURRENT YEAR PROGRAM INCOME
9,887.49
44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP
0.00
45 TOTAL SUBJECT TO PA CAP (SUM, LINES 42-44)
1,302,136.49
46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES (LINE 41/LINE 45)
19.62%
C1AEl7TF ' r -
r s U.S. Depart of Hou and Mab Dev
I � I � � efopment �if�: la.ai .
Integrated Disbursement and Information System PAGE: 2
a * IIIIIIII * �2 PR26 - CDBG Financial Summary Report
G9 - Program Year 2015
eqN DEIJ - BEAUMONT , TX
LINE 17 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17
Report returned no data.
LINE 18 DETAIL: ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18
Report returned no data.
LINE 19 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19
Plan Year
IDIS Project
IDIS Activity Voucher
Activity Name
Matrix
National
Number
Code
Objective
Drawn Amount
2015
4
2144
5895122
SOME OTHER PLACE/HENRY'S PLACE
03T
LMC
$9,285.71
03T
Matrix Code
$9,285.71
2013
2
2081
5862709
CLEARANCE & DEMOLITION (2013)
04
LMA
$338.00
2013
2
2081
5873612
CLEARANCE & DEMOLITION (2013)
04
LMA
$650.00
2013
2
2081
5895122
CLEARANCE & DEMOLITION (2013)
04
LMA
$10,325.20
2013
2
2081
5899725
CLEARANCE & DEMOLITION (2013)
04
LMA
$0.16
2014
2
2147
5895122
CLEARANCE AND DEMOLITION (2014)
04
LMA
$5,046.80
2014
2
2147
5899725
CLEARANCE AND DEMOLITION (2014)
04
LMA
$181.84
2014
2
2147
5911123
CLEARANCE AND DEMOLITION (2014)
04
LMA
$10,426.00
2014
2
2147
5950482
CLEARANCE AND DEMOLITION (2014)
04
LMA
$6,024.59
2015
2
2137
5911123
CLEARANCE AND DEMOLITION (2015)
04
LMA
$8,230.41
2015
2
2137
5948137
CLEARANCE AND DEMOLITION (2015)
04
LMA
$338.00
2015
2
2137
5950476
CLEARANCE AND DEMOLITION (2015)
04
LMA
$645.00
04
Matrix Code
$42,206.00
2015
4
2142
5862742
NUTRITION & SERVICES FOR SENIORS
05A
LMC
$9,285.71
OSA
Matrix Code
$9,285.71
2014
4
2120
5862742
TASTE - TEACHING AGRICULTURE SUSTAINABILITY
05D
LMC
THROUGH ECONOMICS
$388.64
2015
4
2143
5884801
Inspire, Encourage, Achieve (IEA) -
05D
LMC
$780.00
2015
4
2143
5895122
Inspire, Encourage, Achieve (IEA)
05D
LMC
$796.59
2015
4
2143
5899725
Inspire, Encourage, Achieve (IEA)
05D
LMC
$2,776.80
2015
4
2143
5911123
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,398.85
2015
4
2143
5919505
Inspire, Encourage, Achieve (IEA)
05D
LMC
$595.96
2015
4
2143
5929065
Inspire, Encourage, Achieve (IEA)
05D
LMC
$720.76
2015
4
2143
5948168
Inspire, Encourage, Achieve (IEA)
05D
LMC
$275.80
2015
4
2143
5950482
Inspire, Encourage, Achieve (IEA)
05D
LMC
$396.33
2015
4
2148
5911123
SETX FAMILY RESOURCE CENTER
05D
LMC
$9,375.17
2015
4
2148
5950482
SETX FAMILY RESOURCE CENTER
05D
LMC
$666.28
2015
4
2149
5911123
Julie Roger's "Gift of Life" Program
05D
LMC
$9,285.71
050
Matrix Code
$27,456.89
2015
4
2146
5869533
FAMILY SERVICES OF SETX
05G
LMC
$9,285.71
O5G
Matrix Code
$9,285.71
2013
4
2089
5862742
GIRL'S HAVEN INC.
05N
LMC
$1,150.00
OSN
Matrix Code
$1,150.00
2015
4
2150
5919505
SETX Food Bank
05W
LMA
$8,530.00
05W
Matrix Code
$8,530.00
2014
1
2130
5895122
Minor Repair Project (2014)
14A
LMH
$8,856.00
2014
1
2130
5899725
Minor Repair Project (2014)
14A
LMH
$500.00
2014
1
2130
5911123
Minor Repair Project (2014)
14A
LMH
$484.00
14A
Matrix Code
$9,840.00
2015
5
2139
5862695
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$8,465.55
2015
5
2139
5862709
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$8,404.38
2015
5
2139
5862742
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$13,538.72
2015
5
2139
5873612
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$7,677.62
2015
5
2139
5884801
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$8,605.15
2015
5
2139
5895122
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$8,605.21
2015
5
2139
5899725
MINOR REHABILITATION ADMINISTRATION COSTS
14H
LMH
$8,566.95
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27
Plan Year
IDIS Project
IDIS Activity Voucher
Activity Name
Office of Community Planning and Development
National
DATE:
08-29-16
\
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
-
$546.50
U.S.
Department of Housing and Urban Development
Drawn Amount
TIME:
11:11
2144
5895122
SOME OTHER PLACE/HENRY'S PLACE
03T
LMC
Integrated Disbursement and Information System
$436.50
PAGE:
3
2138 5862709
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
03T
Matrix Code
$9,285.71
2015
4
2142
5862742
yo
I�III�II
�2
$9,285.71
PR26 - CDBG Financial Summary Report
G9
Matrix Code
$9,285.71
2014
4
Program Year 2015
5862742
TASTE - TEACHING AGRICULTURE SUSTAINABILITY
05D
eqN DENY
"oQ�
BEAUMONT , TX
THROUGH ECONOMICS
Plan Year
IDIS Project
IDIS
Activity Voucher
Activity Name
Matrix
National
05D
LMC
$780.00
2015
Number
2143
Code
Objective
Drawn Amount
LMC
$796.59
2015
4
2143
14H
Matrix Code
$63,863.58
2015
6
2140
5862687
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$49.94
2015
6
2140
5862707
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$286.85
2015
6
2140
5862739
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$781.04
2015
6
2140
5873599
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$3,396.87
2015
6
2140
5884796
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$4,204.37
2015
6
2140
5895090
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$1,716.94
2015
6
2140
5899721
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$817.37
2015
6
2140
5911117
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$377.31
2015
6
2140
5919487
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$277.39
2015
6
2140
5929061
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$812.05
2015
6
2140
5948137
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$425.17
2015
6
2140
5950476
SB PROJECT DELIVERY COSTS (2015)
18B
LMCSV
$63.61
LMC
$1,150.00
18B
Matrix Code
$13,208.91
Total
$1,150.00
2015
4
2150
5919505
SETX Food Bank
$194,112.51
LINE 27 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27
Plan Year
IDIS Project
IDIS Activity Voucher
Activity Name
Matrix
National
2015
5
2138 5862687
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
Number
$546.50
Code
Objective
Drawn Amount
2015
4
2144
5895122
SOME OTHER PLACE/HENRY'S PLACE
03T
LMC
$9,285.71
$436.50
2015
5
2138 5862709
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
03T
Matrix Code
$9,285.71
2015
4
2142
5862742
NUTRITION & SERVICES FOR SENIORS
05A
LMC
$9,285.71
OSA
Matrix Code
$9,285.71
2014
4
2120
5862742
TASTE - TEACHING AGRICULTURE SUSTAINABILITY
05D
LMC
THROUGH ECONOMICS
$388.64
2015
4
2143
5884801
Inspire, Encourage, Achieve (IEA)
05D
LMC
$780.00
2015
4
2143
5895122
Inspire, Encourage, Achieve (IEA)
05D
LMC
$796.59
2015
4
2143
5899725
Inspire, Encourage, Achieve (IEA)
05D
LMC
$2,776.80
2015
4
2143
5911123
Inspire, Encourage, Achieve (IEA)
05D
LMC
$1,398.85
2015
4
2143
5919505
Inspire, Encourage, Achieve (IEA)
05D
LMC
$595.96
2015
4
2143
5929065
Inspire, Encourage, Achieve (IEA)
05D
LMC
$720.76
2015
4
2143
5948168
Inspire, Encourage, Achieve (IEA)
05D
LMC
$275.80
2015
4
2143
5950482
Inspire, Encourage, Achieve (IEA)
05D
LMC
$396.33
2015
4
2148
5911123
SETX FAMILY RESOURCE CENTER
05D
LMC
$9,375.17
2015
4
2148
5950482
SETX FAMILY RESOURCE CENTER
05D
LMC
$666.28
2015
4
2149
5911123
Julie Roger's "Gift of Life" Program
05D
LMC
$9,285.71
050
Matrix Code
$27,456.89
2015
4
2146
5869533
FAMILY SERVICES OF SETX
05G
LMC
$9,285.71
05G
Matrix Code
$9,285.71
2013
4
2089
5862742
GIRL'S HAVEN INC.
05N
LMC
$1,150.00
05N
Matrix Code
$1,150.00
2015
4
2150
5919505
SETX Food Bank
05W
LMA
$8,530.00
05W
Matrix Code
$8,530.00
Total
$64,994.02
LINE 37 DETAIL: ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37
Plan Year
IDIS Project
IDIS Activity Voucher
Number
Activity Name
Matrix National
Code Objective
Drawn Amount
2015
5
2138 5862687
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$546.50
2015
5
2138 5862695
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$22,363.07
2015
5
2138 5862707
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$436.50
2015
5
2138 5862709
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$23,427.30
2015
5
2138 5862739
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$436.50
21A Matrix Code $255,462.37
Total $255,462,37
Office of Community Planning and Development
DATE:
08-29-16
U.S.
Department of Housing and Urban Development
TIME:
11:11
Integrated Disbursement and Information System
PAGE:
4
fi
yo IIII�III
�2
PR26 - CDBG Financial Summary Report
G9
Program Year 2015
eqN DEV
oQ�
E"'
BEAUMONT, TX
Plan Year
IDIS Project
IDIS Activity
Voucher
Activity Name
Matrix
National
Number
Code
Objective
Drawn Amount
2015
5
2138
5862742
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$31,068.81
2015
5
2138
5869533
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$21.26
2015
5
2138
5873599
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$490.86
2015
5
2138
5873612
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$18,205.43
2015
5
2138
5884796
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$285.00
2015
5
2138
5884801
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$21,005.12
2015
5
2138
5895090
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$356.65
2015
5
2138
5895122
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$23,110.57
2015
5
2138
5899721
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$445.00
2015
5
2138
5899725
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$23,509.16
2015
5
2138
5911117
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$250.00
2015
5
2138
5911123
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$31,415.87
2015
5
2138
5919487
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$430.00
2015
5
2138
5919505
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$23,752.88
2015
5
2138
5929061
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$394.99
2015
5
2138
5929065
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$24,813.11
2015
5
2138
5948137
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$7.00
2015
5
2138
5948168
GENERAL CDBG PROGRAM ADMINISTRATION COSTS
21A
$8,690.79
21A Matrix Code $255,462.37
Total $255,462,37
CDBG Financial Summary (B -15 -MC -480003)
Justifications of Adjustments
Program Year Covered: 07-01-2015 to 06-30-2016
Part I: Summary of CDBG Resources
Line 05•
Detail of Current Year Program Income:
Clearance and Demolition
Historic Preservation
$4,662.00
400.00
Revolving loan funds loan payments received
(principal - $4,198.37 and interest - $627.12) 4,825.49
Total Current Year Program Income $9,887.49
THERE WERE NO ADJUSTMENTS NEEDED FOR PROGRAM YEAR 2015.
.-A,
B-15 CAPER
Public Service Activities
July 1, 2015 - June 30, 2016
Activity Budget Expended Unliquidated
Number @ 7/1/15 7/15-6/16 Obligation @ 6/30/16
2013 Grant Year
Girls Haven, Inc. 2089 1,150.00 1,150.00 0.00
2014 Grant Year
TASTE -Teaching Agriculture Sus 2120 388.64 388.64 0.00
2015 Grant Year
Family Services of SETX
2146
Henry's Place/Some Other Place
2144
IEA - Inspire, Encourage, Achievf
2143
Julie Roger's "Gift of Life"
2149
Nutrition Services for Seniors
2142
SETX Family Resource Center
2148
SETX Food Bank
2150
Total
9,285.71
9,285.71
0.00
9,285.71
9,285.71
0.00
9,285.71
7,741.09
1,544.62
9,285.71
9,285.71
0.00
9,285.71
9,285.71
0.00
10,041.45
10,041.45
0.00
8,530.00
8,530.00
0.00
66,538.64
64,994.02
1,544.62
B-15 CAPER
Planning and Administration Activities
July 1, 2015 - June 30, 2016
Expended Unliquidated
7115-6116 Obligation @ 6130116
0.00 0.00
0.00 0.00
800,000.00 0.00
255,462.37 0.00
Total 1,055,462.37 1,055,462.37 0.00
Activity
Budget
Number
@ 7/1/15
2014 Grant Year
Sec 108 Loan Repayment
2129
0.00
Administration
2128
0.00
2015 Grant Year
Sec 108 Loan Repayment
2145
800,000.00
Administration
2138
255,462.37
Expended Unliquidated
7115-6116 Obligation @ 6130116
0.00 0.00
0.00 0.00
800,000.00 0.00
255,462.37 0.00
Total 1,055,462.37 1,055,462.37 0.00
A
B.
C.
Program Income Received
1. a. Program income returned to each revolving fund:
Small Business $4,825.49
b. Program income received from any other source:
Clearance and Demolition $4,662.00
Historic Preservation $ 400.00
$4,825.49
$5,062.00
2. Amount repaid on each float -funded activity (see page 2-17 of handbook 6510.2, rev.2):
n/a
3. All other loan repayments broken down by the categories of housing rehabilitation, economic
development, or other.
n/a
4. Amount of income received from the sale of property by parcel.
n/a
5. Program income and investments of cash balances in excess of one -twelfth of the most recent
grant amount must be remitted to HUD to be placed in the grantee's line -of -credit (570.504(2)(iii)
within 60 days after PY end. Calculation of excess amounts should be included here.
$1,292,249 = $107,687.42 Total Program Income: $9,887.49
12
6. If a grantee operates RLF(s), a calculation of the interest earned during the reporting period. This
amount (if over $100), must be remitted to HUD for transmittal to the Treasury at least annually,
within 60 days of the end of the PY. Calculation of interest earned should be included here.
A wire transfer was submitted to HUD on 08/01/2016 in the amount of $2,756.94.
Prior Period Adjustments
N4
Loans and Other Receivables
2.
Each float -funded activity outstanding as of the end of the reporting period, the principal balance
as of that date, and the date(s) by which the funds are expected to be received.
n/a
a. The total number of other loans outstanding and the principal balance owed as of the end
of the reporting period for each of the following categories as applicable: housing
rehabilitation; economic development; and other (Do not include the loans listed below in
2b)
Historic Preservation:
loans outstanding - 3
principal balance - $64,065.22
Small Business:
loans outstanding - 12
principal balance - $236,120.22
List separately the total number of outstanding loans that are deferred or forgivable, the
principal balance owed as of the end of the reporting period, and the terms of the deferral
or forgiveness.
The total number and amount of loans made with CDBG funds that have gone into default and for
which the balance was forgiven or written off during the reporting period.
Defaults and written off due to bankruptcy: 0
4. A list of the parcels of property owned by the grantee or its subrecipients that have been acquired
or improved using CDBG funds and that are available for sale as of the end of the reporting
period. (Do not include those parcels that are expected to remain in the public domain.)
n/a
5. For each lump sum drawdown agreement, list:
a. the name of the financial institution
b. date funds were deposited
C. date the use of funds commenced
d. percentage of funds disbursed within 180 days of deposit in the financial institution
n/a
D. LOCCS Reconciliation
Unexpended Balance of CDBG funds
$ 927,866.98
LOC Balance
517,457.14
Cash on Hand:
Grantee Program Account
0.00
Subrecipients Program Accounts
0.00
Revolving Fund Cash Balances
426,463.63
Section 108 Cash Balances
0.00
Cash on Hand Total
943.920.77
Grantee CDBG Program Liabilities (include
any reimbursements due from program funds)
($ 16,053.79)
Subrecipient CDBG Program Liabilities (include
any reimbursements due from program funds)
0.00
Liabilities Total
($ 16.053.79)
Balance (provide an explanation if an unreconciled
difference exists)
$ 0.00
Explanation (if applicable)
E. Unprogrammed Funds Calculation
Amount of funds available during the reporting period $2,177,441.86
Income expected but not yet realized** 0.00
Subtotal $ 2,177,441.86
Less total budgeted amount ($2,177,441.86)
Unprogrammed Balance $ 0.00
**This amount should reflect any income considered as a resource in the action plan (and any amendments)
for the period covered by this report as well as that identified in prior action plans/final statements (including
any amendments), that was expected to be received by the end of the reporting period but had not yet been
received, e.g. program income or Section 108 proceeds not yet received from an approved 108 loan.
07/01/16 13:00:00
CHARGE CUSTOMER CUSTOMER
CODE ID NAME
HP001 156,124 PICKENS, CHARLES E & VANESSA
990,026,621 GULF SIERRA ENTERPRISES INC
990,026,621 GULF SIERRA ENTERPRISES INC
*** END OF REPORT * * *
ORIG LOAN
LOAN PRIN
AMOUNT
BALANCE
31,140.00
27,398.58
20,000.00
18,333.32
20,000.00
18,333.32
TOTAL
64,065.22
FINAL TOTALS
TOTAL
64,065.22
PAGE • 1
CLOSING CLOSING CLOSING
YEAR MONTH DAY
ll 4-4 9 8
97 6 30
97 7 1
07/01/16 13:00:03
CHARGE CUSTOMER CUSTOMER
CODE ID NAME
EDA01 149,736 AAMCO TRANSMISSION OF BMT
158,726 TINA'S HEAVENLY TOUCH
160,192 BOUDREAUX'S TRCK & TRLR REPAIR
160,835 SOUTHERN CREOLE FOODS, LLC
SB001 155,932 STERLING, KYLE
149,255 DISTINGUISHED WOMENS BOUTIQUE
157,844 MT OLYMPUS FASHIONS
159,095 CHI -TOWN DAWGS, LLC
147,264 UNIQUE CREATIONS
160,049 BARBER'S INC TRADE SCHOOL
160,366 ELITE CUSTOM RODS
990,032,190 EPICUREAN EMPIRE INC
*** END OFREPORT
ORIG LOAN
LOAN PRIN
AMOUNT
BALANCE
92,821.37
5,706.07
40,542.17
2,385.45
55,000.00
27,049.84
74,250.00
73,257.01
TOTAL
108,398.37
22,500.00
18,807.43
13,577:09
13,577.09
20,000.00
15,093.13
22,500.00
16,689.43
4,805.65
1,630.64
22,500.00
12,114.52
22,250.00
19,368.85
50,000.00
30,440..76
TOTAL
127,721.85
FINAL TOTALS
13
TOTAL
236,120.22
PAGE 1
CLOSING
CLOSING
CLOSING
YEAR.
MONTH
DAY
3 �+
7
7
10
9
13
13
10
7
15
6
9
4
8
20
8
3
10
8
11
21
11
12
2
13
4
2
13
7
12
14
3
25
97
9
10