HomeMy WebLinkAboutRES 16-156RESOLUTION NO. 16-156
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to update and execute a
memorandum of agreement with Beaumont Preservation Partners, LLC, which is
providing parking shelter for vehicles and equipment belonging to the City of Beaumont
during times of emergency operations. The memorandum of agreement is substantially
in the form attached hereto as Exhibit "A."
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 23rd day of
August, 2016.
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MEMORANDUM OF AGREEMENT
BETWEEN
CITY OF BEAUMONT
AND
BEAUMONT PRESERVATION PARTNERS, LLC FOR THE
PARKING GARAGE AT 505 ORLEANS
1. PURPOSE: This agreement outlines actions of Beaumont Preservation Partners, LLC in
providing access to the parking garage at 505 Orleans for the purpose of sheltering vehicles
assigned to members of the City of Beaumont Emergency Management Operations Center
and the Beaumont Police Department. This memorandum is developed in the event of
disaster or in the confirmed anticipation thereof, particularly with regard to anticipated
hurricane strikes to this region. This written memorandum supplements ongoing verbal
agreements, supports preparedness, and facilitates available reimbursement for this support
during the recovery phase.
2. AUTHORITY: Approval by Ted Moore III, the Beaumont Police Department Chief of
Police and the City of Beaumont City Manager.
3. GENERAL:
a. SCOPE: This Memorandum of Agreement provides documentation for support between
the City of Beaumont on behalf of the Beaumont Police Department (BPD) and
Beaumont Preservation Partners, LLC, the current owner of the Orleans Plaza Building
parking garage located at 505 Orleans. Actions and agreements herein apply only to the
participating parties and are not intended to supersede existing regulations or agreements.
Further, it does not mandate sheltering vehicles in the parking garage, but only provides
availability for sheltering appropriate vehicles for up to 72 hrs. If a term of this agreement
is inconsistent with higher authority, then that term shall be invalid, but the remaining
terms and conditions of this agreement shall remain in full force and effect.
b. ASSUMPTIONS:
(1) BPD will shelter personal and city vehicles as space allows.
(2) BPD will provide entry control for the parking garage as necessary; allowances shall
include the free ingress and egress of building owners and building management.
(3) BPD personnel and equipment will be allowed unrestricted and unescorted entry to
the parking garage.
(4) Notification by BPD personnel of intent to initiate shelter operations using this
parking garage will be made as early as the need becomes evident, or when
mandatory evacuation is announced for hurricane -related disasters.
(5) Beaumont Preservation Partners, LLC will allow access to the parking garage as
needed, in accordance with Section 3.b.4, supra.
(6) In the event BPD assistance is desired, contact may be made in person, or through the
EXHIBIT "A"
police dispatch emergency line, 832-1234, or non -emergency line, 880-3865 if
communication lines are operational. Specific points of contact are listed below.
(7) Beaumont Preservation Partners, LLC will make provisions to minimize employee
use and transit of the parking garage while police vehicles are stored therein to the
extent possible by existing contracts with tenants.
4. RESPONSIBILITIES:
a. FINANCIAL MANAGEMENT: No expenditures or purchases will be encumbered by
any party through this agreement.
b. LOGISTIC SUPPORT: No logistical support is anticipated for this agreement.
c. OPERATIONAL SUPPORT: No operational support is anticipated at this time.
d. AGREEMENT AND ADMINISTRATION: All parties place this Memorandum of
Agreement in full force and effect upon signature. This is a binding contract, which shall
remain in full force and effect for an indefinite period; however, for the purposes of
unforeseen termination, a `month-to-month' termination clause shall remain in full force
and effect throughout. This clause shall be executed via a (30) day written notice from
either party.
e. POINTS OF CONTACT:
(1) Beaumont Police Department Tim Ocnaschek, Emergency Management Coordinator
(EMC), 255 College, Beaumont, Texas 77701. 24/7 Phone number (409) 880-3865.
(2) Beaumont Police Department, Mike Custer, Deputy EMC, 700 Orleans, Beaumont,
Texas 77701. Phone numbers: (409) 980-7275 or 24/7 contact (409) 880-3865.
(3) Ted Moore III, Managing partner of parking garage located at 505 Orleans; daytime
phone number 409-838-2700.
(4) Lisa Murray, General Manager of property located at 505 Orleans; daytime phone
number 409-838-2700, 24 hour availability at (409) 382-0373.
e. MODIFICATION: This agreement may be modified upon mutual written consent of
both parties.
f. PROVISIONS: See Addendum `A', below.
[SIGNATURE PAGE TO FOLLOW]
APPROVED BY:
JAMES P. SINGLETARY
Chief of Police
Beaumont Police Department
Date:
KYLE HAYES
City Manager
City of Beaumont
Date:
TED MOORE JR.
Managing Partner
Beaumont Preservation Partners, LLC
Orleans Business Plaza Building Parking Garage
Date: