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Home My WebLink AboutSOG 504.01 REVISED 10-2012_HazMat D&D504.01 — Hazardous Materials Dispatch & Deployment Effective. 1/1/1999 Revised: 10/5/2012 Replaces: Old Dispatch Protocol 1 "� I. Guiding Philosophy Hazardous materials releases involve numerous types and quantities of substances. The products or circumstances causing a release are many times unknown to First Responders when they arrive on scene. Because the release of hazardous materials can have overwhelming adverse effects on both responders and the community, we strive to support mitigation operations as effectively as possible. II. Purpose The purpose of this policy is to provide standards for the dispatch and deployment of resources to potential or actual hazardous materials incidents. III. Goals The goals of this policy are to: A. Provide standards for call taker information gathering and dissemination. B. Detail the standard minimum deployment assignments for both initial alarms and special response deployments of hazardous materials resources. C. Communicate notifications requirements. D. Outline the Dispatchers responsibilities associated with TxDOT deployment of spill response providers on State highways. IV. Acronyms DPS — Texas Department of Public Safety EMC — Emergency Management Coordinator HMRT — Hazardous Materials Response Team MCT — Mobile Computer Terminal TAC — Texas Administrative Code TCE — Texas Commission on Environmental Quality TDSHS — Texas Department of State Health Services TGLO — Texas General Land Office TRRC — Texas Railroad Commission TxDOT — Texas Department of Transportation V. Definitions A. General Alarm Response — Initial deployment of one Chief s car + one Engine Company. B. One Alarm Response — Initial deployment of two Chief s cars, five apparatus (must include at least one aerial), Truck 74, one Med unit, and one Police unit. C. Level III Limited Potential Emergency Conditions — Incident involving hazardous materials that can be contained, extinguished, and/or abated using resources immediately available to First Responders. Level III incidents present little risk to the environment and/or public health with containment and cleanup. D. Level II Limited Emergency Conditions — Incident involving a greater hazard or larger area than Level III which poses a potential threat to life and/or property. Limited protective actions of the surrounding area and a mutual aid response may be required. This level may pose immediate or long-term risk to the environment and public health, and require a multi-division/group command organization. drrurn of ga,soliwr e of paint thiwrrn wr gallon containers (W pool E. Level I Full Emergency Conditions — Incident involving a severe hazard or large area which poses an extreme threat to life and property and which may require a large scale protective action. May require resources and expertise of regional, state, federal and private organizations. These incidents generally pose extreme, immediate and/or long-term risk to the environment and public health, and may require a multi -branch command organization. i 'lof, I:r��in �:i�:;faiiu��r;ni wil:ir fora:;; explosion of toxicity ir��,zar& migrating g Va.1)0f' C,101Ad frorn ci p(,mTochernical prrocessi wrrg fliciiilly F. Reportable Quantity — Discharge or spill of oil, hazardous substances, industrial solid waste, or other substances into the environment in a quantity equal to or greater than the reportable quantity listed in 40 CFR, Part 302.04 (TAC §327.4) in any 24-hour period. G. Still Alarm Response — Initial deployment of one Engine Company. �: �:: E deployment of HazMat H. Special Response: HazMat Level III — ��1�� 9��i�i�i�"�i�� 68, along with one Chief Officer and one Police Unit (if not already deployed on the initial response), and notification to the HMRT Program Manager for the following calls for service: 1. Biological Threat Investigations 2. Level III Spills I. Special Response: HazMat Level II or I — Following initial size -up and communication of current situation status, and as requested by the initial Incident Commander, deployment of the following resources (includes on -duty + off-duty resources) to initiate hazardous materials mitigation operations: 1. Two (2) Chief Officers SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 2 of 10 2. Public Information Officer 3. HMRT Program Manager (District Chief) 4. HMRT Team Leaders (3 Captains) 5. HMRT Technicians (6 Active Team Members) 6. One Engine Company VI. General Information Gatherina & Dissemination A. The Call Taker should follow Appendix A HazMat Incident Guide Card to obtain as much information as possible on the type and extent of the emergency. B. The Call Taker should provide the following pre -arrival instructions, as applicable, to callers: 1. Evacuate the area and/or affected building. 2. Stay away from the area or building. 3. Stay out of vapor clouds. 4. Do not attempt to confine or clean up spills. 5. Do not attempt rescue or fire control. 6. If safe, ask the Caller to meet and direct responding units to the site. C. The Dispatcher will relay information gathered to responding units via radio, MCT, phone or email. [HazMat 68's email is l3FRHM68klive.c®m] D. The Dispatcher will request status updates from Command, as necessary, to insure the Fire -EMS Communications Center is aware of the current situation status. 1. Current situation status information helps support timely initiation of required notifications, assisting with additional resource deployment or internal information requests. 2. External information requests (media, etc.) should be routed to the PIO, after he/she is deployed. E. The Dispatcher should be prepared to provide the following information when contacting C 11 AI T14 EC' ( 1. Department name & call back number 2. Location & nature of the problem 3. Name or UN ID number of the material(s) involved 4. Any shipper or manufacturer information available 5. Container type (including physical description) 6. Any visible rail car or vehicle numbers 7. The carrier name, if known 8. Local conditions (current weather and forecast, geographical information related to incident site) VII. Deployment of City and Mutual Aid Resources A. Beaumont Fire -Rescue Services deployments to hazardous materials incidents should conform to the purposes and intent of the following City of Beaumont response plans: 1. Annex DRadiological Protection SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 3 of 10 2. Annex QHazardous Materials & Oil Spill Response 3. Annex TTerrorist Incident Response B. The initial alarm and special response deployments of fire department resources to reported hazardous materials incidents will conform to Appendix B Hazardous Materials Deployment Matrix. C. Based on the information received at the time of the call for service, the Dispatcher has the discretion to upgrade the initial minimum alarm deployment up to the next alarm level, if deemed necessary (i.e. Still Alarm upgraded to General Alarm), g �y'...tm.m��l � � m .iiie,,1h..:. D. Special HazMat responses will not be deployed until the first -arriving Incident Commander has performed a size -up and provided an initial situation status report, including the incident classification level (I, II III) to the Fire -EMS Communications Center. E. If after assessing the situation, the Incident Commander reports a Level 11 or I incident, the deployment of resources will conform to the following: 1. The Dispatcher will: a. Coordinate with the on -duty Deputy Chief to initiate on -duty HMRT resources being deployed to the scene (J'A,04a 6i1' b. Implement the Special Response-HMRT Level II or I deployment .. c. Initiate SOG 205.01 Emery Back -Up & Deployment Plan, if apparatus in-service drops to four (4) or less. d. Assist with deployment of additional resources, as requested by Command, in conjunction with the HMRT's subsequent hazard risk analysis. 2. The Deputy Chief will: a. Coordinate with the Dispatcher and on -duty personnel to insure on -duty HMRT resources are efficiently deployed to the scene. b. Assist the Dispatcher, as feasible, in dispatching off-duty resources to the scene. c. Implement SOG 205.01 -Emery Back -Up & Deployment Plan, if required. 3. When the HMRT leadership and on -duty HMRT resources have arrived on scene and conferred with Command as to additional resources required for mitigation, Command will request those resources through: a. Call-back of additional HMRT personnel. b. Activation of the Sabine -Neches Chief s Association resources. c. Activation of the City EOC to request regional or State resources. 4. Deployment of the HMRT outside the City for mutual aid or Sabine - Neches Chief s Association activation will adhere to: a. SOG 501.04 — Mutual Aid b. SOG 501.05 — Sabine -Neches Chiefs Association Activation. SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 4 of 10 F. As requested by the Incident Commander, heavy equipment and barricades are available for deployment through Public Works -Streets and Drainage Division. G. For hazmat incidents occurring inside the City of Beaumont, follow SOG 501.05 Sabine Neches Chiefs Association Activation, to request mutual aid resources. VIII. Required Notifications A. The Dispatcher will notify the on -duty Deputy Chief for all Level III HazMat responses requiring the deployment of HazMat 68. B. The Dispatcher will notify and/or deploy the following after Command's initial on scene report of a Level II or Level I HazMat incident: 1. HazMat 68 DnlA`1,0 Y 2. Deputy Chief l "1" ?Y 3. HMRT Shift Team Leader (Captain) 1) IA" I ,O Y 4. HMRT Coordinator (Captain)) D IA" ,O Y 5. HMRT Program Manager (District Chief) D 1 n` 1,O Y 6. PIO DI n LOY 7. Assistant Chief—lel "1" ?Y 8. Fire Chief—lel "1" ?Y 9. BPD NII"1" ?Y 10. City Emergency Management Coordinator O"I'lla" C. The City of Beaumont Public Health Department Director will be notified for all potential biological threats. D. The City of Beaumont Environmental Specialist will be notified for all spills within the City limits that exceed 10 gallons. E. The City of Beaumont Water Department will be notified for spills that may threaten the City's water or sewer systems. A. The Texas Department of Transportation (TxDOT) will be notified for hazardous materials spills, releases and/or debris on the following highways (includes service roads): 1. Highway 90 (College Street)—west of IH -10 to the City limits 2. Highway 364 (Major Drive)—ALL 3. Highway 105—ALL 4. Spur 380 (M.L.K. Blvd.)—ALL 5. Highway 347 (Twin City Highway)—ALL 6. Highway 69/96/287 (Eastex Freeway)—including frontage roads 7. IH-10—ALL (including service roads) 8. Highway 124 (Fannett Road)—from Cardinal Drive to west City limits F. TxDOT will be notified immediately if Texas Environmental Resources (The City's contracted emergency spill response company) is deployed on TxDOT road way or right-of-way where secondary digging is required. SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 5 of 10 G. Required notifications to State regulatory agencies will be made by the Fire -EMS Communications Center at Command's request after it has been determined that reportable quantities have been met or exceeded. Refer to Appendix C Required State Notification Matrix. IX. TxDOT Deployment of Spill Response Providers on State Highways' A. When a Responsible Party can be identified, it is their responsibility to BOTH contact a spill response company to clean up the spill and make the required State notifications. B. If the Responsible Party has left the scene or is unable to make the required State notifications, the Dispatcher will coordinate with Command to insure the necessary notifications are completed. (See Appendix C - Required State Notification Matrix). C. If needed, the Dispatcher can provide Command with a list of cleanup companies if the responsible party does not have a prior contract with a company to respond. 1. This list will be kept up-to-date by the Communications Group Supervisor and will be distributed to Command only when needed. 2. The list will not be provided to Operations Section personnel to carry on apparatus, as the information can quickly become outdated. D. If there is a spill where NO RESPONSIBLE PARTY can be identified, TxDOT should be contacted as soon as possible. Dispatchers will assist Command, as necessary, in making the following contacts: 1. After hours and on weekends, use the TxDOT after-hours number for assistance. 2. If no answer within 5 minutes, contact the TxDOT Maintenance Supervisor. 1 Complete TxDOT response information is located in Appendix B-TxDOT Response Information of SOG 204.01 - Hazardous Materials Response. SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 6 of 10 Appendix A: Haz Mat Incident Guide Card Hazmat Incident Guide Card 1. Beaumont Fire/EMS what is the address of the Emergency? 2. What is the Emergency? 3. What is the exact location of the incident? (indoors, outdoors, landmarks) 4. What exactly happened? a. Are there any injuries or people trapped? b. How many? c. Extent? 5. If commercial — b. Smoke, fog, rain 11. What is the geography of the area? Urban, rural, densely populated? 12. Are there people or vehicles in the area? a. Have they left the area? b. Mode and direction of travel? SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 7 of 10 a. Type of business? b. Contents and occupancy of building? c. Contents and occupancy of the area surrounding the building? d. Is there an MSDS available? 6. What is the material? a. If unknown, is it a solid, liquid or gas? b. Are there any other materials in or around the area that could be considered hazardous? 7. How much material is present? 8. What type of container is it in? a. Description of container? b. Is it leaking? 9. If Vehicle a. Type? Description? b. Rail car or vehicle numbers visible? c. Is there a placard or other identification visible? d. Is there a MSDS available? e. Is the driver available with the bill of lading? h If Y °w, iww vs',r r,1rh1s', a s',u'," ° G�wN,4 wc;.ruYwNwru s, 10. Weather conditions at the scene? a. Wind speed and direction? b. Smoke, fog, rain 11. What is the geography of the area? Urban, rural, densely populated? 12. Are there people or vehicles in the area? a. Have they left the area? b. Mode and direction of travel? SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 7 of 10 Appendix B: Hazardous Materials Deployment Matrix Alarm Type Minimum Initial Deployment Haz Mat Incident Category • Odor Investigation • One Engine Company • Carbon Monoxide Investigation • Natural Gas Leak -Small • Spill -Small • Natural Gas Leak -Large, no fire • Spill -Large, no fire • Highway Tanker Accident, no fire General Alarm • One Chief's Car • Railway Accident, no fire Response • One Engine Company • Pipeline Leak, no fire • Commercial Occupancy with known HazMats, no fire • Industrial Occupancy, no fire • Natural Gas Leak -Lar e w'i IIh 11:lire • Two Chief's Cars • Spill -Large, w..l.�If,Ih II:Jire, • Five Apparatus (at least • Highway Tanker Accident, i..iill 11 one aerial) • Railway Accident, i..iip II„?�....�. lir�� • Truck74 , ,� Ill li it � • Pipeline Leak..........I:U'''�..........:Il:........:i��'. • One Med Unit • Commercial Occupancy with known • One Police Unit HazMats, w..i.:IJ :1ire • Industrial Occupancy, SPECIAL RESPONSE-HMRT Special Response Type Total HMRT Deployment Haz Mat Incident Category • One Chief's Carl • Biological Threat Investigations HMRT-Level III • HazMat 68 • Level III Spills (non -emergency) • One Police UnitZ • Haz Mat 68 Deployment Note: • Two Chief's CarS2 • HMRT Program Manager Initial IC: • HRMT Coordinator • Performs Size -Up HMRT-Level II Or 13 • Three HMRT Team LeaderS2 • Communicates Situation Status • Six HMRT Technician S2 Report to Fire -EMS Communications • One Engine CompanyZ Center • One P.I.O. • Requests HMRT Initial Deployment, • One BEMS Supervisor based on identification of Level II or • One Police Supervisor Level I situation Refer to SOG 205.01 -Emergency Backup & Deployment Plan if number of apparatus in service reaches four (4) or less. 2 I not a part of the initial deployment, Total HMRT Deployment = Minimum Initial Deployment + Balance of listed resources 3Deployment includes on -duty + off-duty resources. SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 8 of 10 Appendix C: Required State Notifications Matrix Information Needed for Required State Notifications (Attempt to gather and provide as much as possible) Date & Time of Spill/Release Chemical Name(s) Any Extremely Hazardous Substances (EHS)? Estimated Quantity Spilled/Released Exact Location of Spill/Release Source of the Spill/Release Name, Address & Phone of Responsible Party Name and Phone of Incident Commander Steps Being Taken to Contain Spill/Release Steps Being Taken to Minimize Impacts (including evacuation) Extent of Injuries, if any Extent of Actual or Potential Water Pollution, if any fUurhber f4tif if Re c�rfeble Quanty Mit{ceded f6 Jr TCEQ 1-800-832-8224 All spills or releases ...... TGLO 1-800-832-8224 Spills in coastal waterways p ,,,,,,,,, ,,,,,,,,, ,,,,,,,,, ,,,,,,,,,,,,,,,, TRRC 1-512-463-6788 Pipelines, oil or gas exploration emergencies .. TDSHS 1-512-458-7460 Program -Emergencies g Onl Radioactive Control Program-Emer yz 2 Refer to Appendix D — Additional Notifications for Radioactive Emergencies for additional contact information. SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 9 of 10 Appendix D: Additional Notifications for Radioactive Emergencies • Local DPS office, 7200 Eastex Freeway • TDSHS/Radioactive Control Program • State Environmental Hotline (TCEQ & TGLO) • National Response Center • Local FBI office, 2615 Calder* *If incident involves deliberate release. 409-945-5400 512-458-7460 800-832-8224 800-424-8802 409-832-8571 SOG 504.01 — Hazardous Materials Dispatch & Deployment Page 10 of 10