The URL can be used to link to this page

Home My WebLink AboutRES 16-086RESOLUTION NO. 16-086 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents, specifically an Interlocal Cooperation Contract, necessary to accept funding from the Texas Health and Human Services Commission for the Chronic Disease Health Disparities Grant in the amount of $140,000, effective upon execution through July 31, 2020, to assist the Beaumont Public Health Department with planning and performing activities and services aimed at reducing the rate of obesity among African American and Hispanic adults. The Interlocal Cooperation Contract is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of May, 2016. 11t._ it1 / 1� �?I -I a or Becky Ames - i f_ INTERLOCAL COOPERATION CONTRACT BY AND BETWEEN THE TEXAS HEALTH AND HUMAN SERVICES COMMISSION AND THE CITY OF BEAUMONT CONTRACT No. THE HEALTH AND HUMAN SERVICES COMMISSION ("System Agency") and THE CITY OF BEAUMONT ("Local Government"), each a "Party" and collectively the "Parties," enter into the following contract for services associated with the Department of Health and Human Services State Partnership Initiative to Address Chronic Disease Health Disparities' grant ("Contract") pursuant to the provisions of the "Interlocal Cooperation Act," Chapter 791 of the Texas Government Code and the terms and conditions of the State Partnership initiative to Address Chronic Disease Health Disparities Notice of Award. I. PARTIES System Agency Name: Texas Health and Human Services Commission Address: 6330 Hwy 290 East, Suite 350 City and Zip: Austin, Texas 78752 Contact Person: Rosanna Barrett Telephone: 512-380-4318 Fax number: 512-380-4350 E -Mail Address: rosanna.barrett@hhsc.state.tx.us Agency Number: 529 II. STATEMENT OF SERVICES TO BE PROVIDED Local Government Name: City of Beaumont Address: 801 Main City and Zip: Beaumont, TX 77701 Contact Person: Sherry Ulmer, RN, Director Telephone: 409-654-3603 Fax number: 409-832-4270 E -Mail Address: suhner@beaumonttexas.gov Agency Number: The Parties agree to provide the services and resources described in "Attachment A — Statement of Work", which is attached hereto and incorporated herein by this reference. The Parties also agree that the Local Government shall perform the activities identified in Attachment A to enable the Local Government to achieve the Project objectives identified in Attachment "A-1 — Project Objectives", which is attached hereto and incorporated herein by this reference. Additionally, the Parties agree to perform all services in accordance with the terms and conditions, of the State Partnership Initiative to Address Chronic Disease Health Disparities grant contained in Attachment B, which is attached hereto and incorporated herein by this reference. Local Government shall complete the requirements and Project Objectives contained in Attachments A and A-1 no later than July 31, 2020. Page 1 of 4 EXHIBIT "A" M. CONTRACT PERIOD AND RENEWAL The Contract is effective on the signature date of the latter of the Parties to sign the Contract and terminates on July 31, 2020, unless sooner terminated by either Party with 30 days prior written notice to the other Party. The System Agency, at its own discretion, together with the approval of the Local Government may extend the term of this Contract to ensure compliance with the terms and conditions of the State Partnership Initiative to Address Chronic Disease Health Disparities grant contained in Attachment B. IV. AMENDMENT The Parties to this Contract may modify this contract only through the execution of a written amendment signed by both parties. V. CONTRACT AMOUNT AND PAYMENT FOR SERVICES The total amount of this Contract shall not exceed $140.000 as described in "Attachment C — Budget", which is attached hereto and incorporated herein by this reference. This Contract is contingent upon the continued availability of funding. If funds become unavailable during the term of this Contract, the System Agency may terminate this Contract without penalty. This Contract shall be paid on a cost reimbursement basis in accordance with the following financial limitations: • Contract execution through July 31, 2016: the Local Government shall not invoice the System Agency more than $20,000; • August 1, 2016 through July 31, 2017: the Local Government shall not invoice the System Agency more than $30,000; • August 1, 2017 through July 31, 2018: the Local Government shall not invoice the System Agency more than $30,000; • August 1, 2018 through July 31, 2019: the Local Government shall not invoice the System Agency more than $30,000; and • August 1, 2019 through July 31, 2020: the Local Government shall not invoice the System Agency more than $30,000. Local Government shall submit invoices to the System Agency for the expenses incurred. Local Government must submit invoices by the 15th of the month following the month in which the expenses were incurred and services were provided. System Agency will pay for services received from appropriation items or accounts of System Agency from which like expenditures would normally be paid, based upon invoices submitted by Local Government for allowable expenses as contained in Attachment C. HHSC reserves the right, where allowed by legal authority, to redirect funds in the event of financial shortfalls. HHSC will monitor Contractor's expenditures on a quarterly basis. If expenditures are below that projected in Contractor's total contract amount, Contractor budget may be subject to a decrease for the remainder of the Contract term. Page 2 of 4 VI. LEGAL NOTICES For Legal Notices under this Contract shall be deemed delivered when deposited either in the United States mail, postage paid, certified, return receipt requested; or with a common carrier, overnight, signature required, to the appropriate address below: System Agency Texas Health and Human Services Commission 4900 Lamar Blvd. Austin, Texas 78751 Attention: HHSC Chief Counsel — Karen Ray Local Government City of Beaumont 801 Main Beaumont, Texas 77701 Attention: Sherry Ulmer Notice given in any other manner shall be deemed effective only if and when received by the Parry to be notified. Either Party may change its address for receiving legal notice by notifying the other Party in writing. VII. ADDITIONAL GRANT INFORMATION GrantNo.: 1 STTMP151120-01-00 Federal Award Date: 08/10/2015 Name of Federal Awarding Agency Department of Health and Human Services CFDA Number: 93.296 Grants Management Officer: Alice M. Bettencourt Grants Management Specialist: Deborah Speight Federal Project Officer: Victor Olano VIII. CERTIFICATIONS The undersigned contracting parties certify that: (1) the services specified above are necessary and essential for activities that are properly within the statutory functions and programs of the affected agencies of state government; (2) Each Party executing this Contract on its behalf has full power and authority to enter into this Contract. (3) the proposed arrangements serve the interest of efficient and economical administration of state government; and (4) the services contracted for are not required by Section 21, Article XVI of the Constitution of Texas to be supplied under a contract awarded to the lowest responsible bidder. Page 3 of 4 The System Agency further certifies that it has statutory authority to contract for the services described in this contract under chapters 531 and 771, Texas Government Code. The Local Government further certifies that it has statutory authority to contract for the services described in this contract under Chapter 791 Texas Government Code. SYSTEM AGENCY Signature Rolando Garza Printed Name Deputy Executive Commissioner Title Date LOCAL GOVERNMENT Signature Kyle Hayes Printed Name City Manager Title Date TO ENSURE COMPLIANCE WITH THE REQUIREMENTS OF THE STATE PARTNERSHIP INITIATIVE TO ADDRESS CHRONIC DISEASE HEALTH DISPARITIES NOTICE OF AWARD, THE FOLLOWING ATTACHMENTS ARE ATTACHED HERETO AND INCORPORATED HEREIN BY THIS REFERENCE: ATTACHMENT A — STATEMENT OF WORK ATTACHMENT A-1— PROJECT OBJECTIVES ATTACHMENT B — SPECIAL CONDITIONS ATTACHMENT C — BUDGET AND JUSTIFICATION ATTACHMENT D — UNIFORM TERMS AND CONDITIONS ATTACHMENT E — NON-EXCLUSIVE LIST OF APPLICABLE FEDERAL LAWS ATTACHMENT F — ASSURANCES - NON -CONSTRUCTION PROGRAMS ATTACHMENT G — LIST OF CERTIFICATIONS Page 4 of 4