HomeMy WebLinkAboutSecretary II-Fire OPS_2015
EMPLOYMENT OPPORTUNITY
JOB TITLE: Secretary II Exempt:
Classified: X
REPORTS TO: Fire Operations Section Chief
DEPT/DIV: Fire/Operations Section
STARTING SALARY: $11.00
APPLICATION DEADLINE: Open
DUTIES AND RESPONSIBILITIES
Essential Job Functions: Serves in an administrative support capacity to the Operations Section; coordinates bid submittal
process for personnel assignments; coordinates and maintains incident, inventory, hydrant, pre-planning, staff and schedule
information and records in management software and spreadsheets; coordinates response billing and deployment
reimbursements; coordinates accident, injury and exposure reports for Safety Committee review; processes monthly check sheets
and inspections; digitizes records using imaging software; assists with logistical and planning activities; receives, prepares and
processes correspondence; enters and maintains data in computers using word processing, spreadsheet and management
software; operates various office machines; prepares and maintains records and reports; assists with research and development of
specifications; assists with processing travel and training requests; posts backup for other administrative staff; assists with
special projects.
Other Job Functions: Performs other duties as required.
WORKING CONDITIONS
Works indoors in normal office environment. Must be available to work 8:00 a.m. to 5:00 p.m., Monday-Friday, and any
overtime when necessary.
MINIMUM ESSENTIAL QUALIFICATIONS
Knowledge: Extensive knowledge of purchasing procedures and City policies and procedures; thorough knowledge of
secretarial methods and all related skills; thorough knowledge of mathematical calculations; knowledge of the AS400 purchasing
system and MS Office software and other management software in use by the Fire Department.
Skills/Abilities: Excellent mathematical skills, ability to reason and make decisions; ability to read complex text and
communicate orally and in writing; ability to direct others and train subordinate personnel; ability to use all office machines;
ability to maintain effective working relationships with other employees and the public; ability to type and operate PC.
Physical Requirements: Essential: Constantly sees and hears; frequently sits, types, operates a PC, writes by hand, stands,
climbs, files, operates a calculator, walks, sorts, kneels, differentiate colors; bends, squats; infrequently carries, holds and lifts
objects weighing up to 50 lbs., drives; stoops; cleans.
Education/Experience: Graduation from high school supplemented by college level courses in secretarial science preferred;
thorough experience in secretarial and general clerical work including operation of a word processor; two years of relevant,
related secretarial experience. Prefer two (2) years experience with municipalities; experience in MS Office applications.
Experience with AS400 purchasing system and Firehouse management software preferred.
Other: Typing test of 40-45 wpm preferred. Applicant selected for hire shall be subject to drug/alcohol screen test.
01905-C6-05-06-8810-4026565-922160 SECII_F ME 11/05/15 I/O
The City of Beaumont does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment
or the provision of services. To request a reasonable accommodation or other assistance contact a Human Resources representative
at (409) 880-3777 or through RELAY Texas at 1-800-735-2989 or mail your request to P.O. Box 3827, Beaumont, Texas 77704.
The City may consider all related education and/or experience in determining the applicant's minimum qualifications and starting
salary.