HomeMy WebLinkAboutPACKET OCT 06 2015BEAUMONT
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS OCTOBER 6, 2015 1:30 P.M.
CONSENT AGENDA
Approval of minutes — September 29, 2015
Confirmation of committee appointments
A) Approve a resolution terminating the lease agreement with Weingarten Realty/Eastex
Venture for the WIC Satellite Office
B) Authorize the acceptance of a ten foot (10') wide Exclusive Water Line Easement located
at 4975 Fannett Road
C) Authorize the acceptance of a Road Access Easement for Windcastle Drive
D) Approve a resolution terminating the Lease with Jacquelyn Cake (Primary), Doxey-
Pleasant Properties, LLC, and Colin M. Sheppard (Secondary) for the EMS Med No.
Station
r'-AM0,10-1
BEAUMONT
T E X A S
TO: City Council
FROM: ' Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution terminating the lease agreement with
Weingarten Realty/Eastex Venture for the WIC Satellite Office.
BACKGROUND
Currently the Public Health Department operates the WIC Satellite Office at 4890 Dowlen Road,
in the Target Shopping Center. That office will soon relocate to the new Public Health
Department facility on College Street. The anticipated move -in date is by December 2015.
The Lease provides that the Tenant may cancel the Lease upon thirty (30) days' written notice to
Landlord, if appropriate funds are not approved. The State funds that currently pay for the rent
for the satellite location will cease when WIC relocates to the new City -owned facility. The
monthly rental payment is $3,233.33 and the Lease is scheduled to expire on March 31, 2016.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, on April 1, 2014, the City Council of the City of Beaumont, Texas,
passed Resolution No. 14-068 authorizing the City Manager to execute a three (3) year
lease agreement renewal, commencing on April 1, 2014 and expiring on March 31,
2016, with Weingarten Realty (Landlord) for $3,233.33 per month for property located at
4890 Dowlen Road, Beaumont, Texas, for the Women's, Infants and Children (WIC)
satellite office; and,
WHEREAS, the WIC satellite office anticipates relocating to the new Public
Health Department facility located on College Street by December 2015; and,
WHEREAS, the lease agreement with Weingarten Realty provides that the
Tenant may cancel the lease upon thirty (30) days' written notice to the Landlord, if
appropriate funds are not approved; and,
WHEREAS, the State funds that currently pay for the rent for the satellite location
will cease when WIC relocates to the new Public Health Department facility; and,
WHEREAS, the City Council finds that the site is no longer financially viable and
it is in the public interest to terminate the lease agreement with Weingarten Realty for
property located at 4890 Dowlen Road, Beaumont, Texas, which was used as the
Women's, Infants and Children (WIC) satellite office;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the lease agreement with Weingarten Realty for property located at 4890
Dowlen Road, Beaumont, Texas, which was used as the Women's, Infants and Children
(WIC) satellite office is hereby terminated.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
BEAUMONT
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten
foot (10') wide Exclusive Water Line Easements.
BACKGROUND
Scannell Properties #223, LLC has agreed to convey a ten foot. (10') wide exclusive Water Line
Easements to the City of Beaumont. The easement is described as being a 0.383 acre tract
situated in the Samuel Stivers Survey, Abstract No. 51. The fire line is needed in the event of an
emergency for the 124,800 square foot American Tire Distributors Facility located at 4975 Fannett
Road.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, Scannell Properties #223, LLC has agreed to convey one (1) ten
foot (10') wide exclusive water line easement, said easement being a 0.383 acre tract
situated in the Samuel Stivers Survey, Abstract No. 51, as described and shown in
Exhibit "1," attached hereto, to the City of Beaumont for a fire line in the event of an
emergency for the 124,800 square foot American Tire Distributors Facility located at
4975 Fannett Road: and,
WHEREAS, the City Council has considered the purpose of said conveyance
and is of the opinion that the acceptance of said conveyance is necessary and desirable
and that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT one (1) ten foot (10') exclusive water line easement conveyed by Scannell
Properties #223, LLC, being a 0.383 acre tract situated in the Samuel Stivers Survey,
Abstract No. 51, as described and shown in Exhibit "1," attached hereto, be and the
same is hereby, in all things, accepted for the stated purpose.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October; 2015.
- Mayor Becky Ames -
STATE OF TEXAS X
KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON X
WATER LINE EASEMENT
THAT, SCANNELL PROPERTIES #223, LLC, an Indiana Limited Liability
Company, hereinafter called "GRANTOR", whether one or more, for and in consideration of the
sum of ONE AND NO/100 DOLLAR ($1.00),, and other good and valuable consideration to us
in hand paid by the CITY OF BEAUMONT, a municipal corporation domiciled in Jefferson
County, 'Texas, hereinafter called "GRANTEE", the receipt and sufficiency of which
consideration is hereby acknowledged, has GRANTED, SOLD and CONVEYED, and by these
presents does GRANT, SELL and CONVEY unto the CITY OF BEAUMONT, P. O. Box
3827, Beaumont, Texas 77704, Jefferson County, Texas, its successors and assigns, a perpetual,
exclusive, water line easement (the "Easement") to construct, alter, and maintain waterlines and
related appurtenances on the hereinafter described lands which said easement is under, over, in
and across those certain tracts or parcels of land owned by GRANTOR situated in the County of
Jefferson, State of Texas, and being more particularly described in Exhibits "A", attached and
made a part hereof for all purposes (the `Basement Area")
The Easement herein granted shall be used for the purpose of placing, constructing,
operating, repairing, rebuilding, replacing, relocating, and/or removing water lines and related
appurtenances in the Easement Area, and, it is expressly understood and agreed that the City of
Beaumont shall have the right of reasonable ingress to and egress from the Easement Area and
use of the same for the purposes aforesaid; provided, however that Grantee use of the Easement
and the rights appurtenant thereto shall in no event unreasonably interfere with or hinder the
EXHIBIT 1"
business operations on the Grantor's adjacent property and/or Grantor's ingress and egress
thereto.
Grantor reserves the right to continue to use and enjoy the surface of the Easement Area
for all purposes that do not interfere with or interrupt the use or enjoyment of the Easement by
Grantee for the purposes provided herein, including but not limited to the right to place surfacing
materials over and across the Easement Area and to use the same for parking areas, driveways,
walkways or sidewalks, landscaping and/or lighting; provided, however, no permanent buildings
may be placed on the Easement Area. Notwithstanding the foregoing, Grantee shall not be
responsible for the repair and replacement of any improvements placed by Grantor within the
Easement Area and the same shall be repaired and maintained by Grantor, at Grantor's sole cost
and expense.
The conveyance of the Easement granted herein is made by Grantor and accepted by
Grantee subject to any and all existing easements, covenants, rights-of-way, conditions, /
restrictions, outstanding mineral interests and royalty interests, if any, in the Easement Area of
record in the office of the County Clerk of the County of Jefferson (collectively, the "Permitted
Exceptions").
This Easement may be amended or terminated only by the written consent of the parties
hereto, or their respective successors and assigns.
TO HAVE AND TO HOLD the above described easement and right-of-way unto the said
CITY OF BEAUMONT, its successors and assigns forever, by, through, or under Grantor, but
not otherwise, subject to the Permitted Exceptions.
[Signature Page Follows]
EXECUTED this day of , 2015.
GRANTOR:
Scannell Properties #223, LLC
an Indiana Limited Liability Company
By: Scannell Properties #223, LLC
an Indiana Limited Liability Company
By:
Printed Name: James C. Carlino
Title: Managing Partner
ACKNOWLEDGMENT
STATE OF INDIANA X
COUNTY OF HAMILTON X
This instrument was acknowledged before me on this the day of ,
2015, by James C. Carlino, Managing Partner of Scannell Properties #223 LLC, General Partner
of Scannell Properties #223, LLC, an Indiana Limited Liability Company, known to me to be the
person name is subscribed to the foregoing instrument and acknowledged to me that he executed
the same for the purposes and consideration therein expressed and in the capacity therein stated
as the act and deed of said partnership and its general partner.
GIVEN UNDER MY HAND AND SEAL OF OFFICE, this day of , 2015.
Notary Public, State of Indiana
RETURN TO: City of Beaumont
Antoinette Hardy - Engineering
P. O. Box 3827
Beaumont, TX 77704
%t..
nrcen roux LVil;on A Co lc-
L
ARCENEALIX WILSON & COLE LLC
Engineering 9 surveying • PIanning
EXHIBIT "A"
PAGE 1 of 4
DESCRIPTION OF A TRACT OF LAND
CONTAINING 0.383 ACRE OF LAND, MORE OR LESS
OUT OF THE SAMUEL STIVERS SURVEY, ABSTRACT No. 51
JEFFERSON COUNTY, TEXAS
Being a 0,383 acre tract or parcel of land in the Samuel Stivers Survey, Abstract No. 51, Jefferson
County, Texas, a portion of that certain tract of land (called "256.555 acres") designated "Tract I"
and described in that certain instrument to B & L International, LLC, recorded in Clerk's File No,
2011020108 of the Official Public Records of Jefferson County, Texas, and the said tract herein
described being more particularly described by metes and bounds as follows:
FOR LOCATIVE PURPOSES COMMENCING at a 1/2" iron pipe found in the south right-of-way line
of Texas State Highway No. 124 for the most northerly west corner of said 256.555 acres tract,
having a Texas State Plane Coordinate Value of North 13,956,381.24' and East 3,503,811,14';
THENCE North 69 deg. 55 min. 49 sec, East, along and with the said south right-of-way line of
Highway No. 124, a total distance of 183.78 feet, to the POINT OF BEGINNING of the herein
described tract of land, having a Texas State Plane Coordinate Value of North 13,956,444.31' and
East 3,503,983.76';
THENCE continuing North 69 deg. 55 Alin. 49 sec. East, along and with the said south right-of-way
line of Highway No. 124, a total distance of 10.00 feet, to an angle point corner of the herein
described tract of land,
THENCE South 20 deg. 02 min, 05 sec. East, a total distance of 46.21 feet, to an angle point corner of
the herein described tract of land;
THENCE North 69 deg, 57 min, 55 sec. East, a total distance of 19.20 feet, to an angle point corner of
the herein described tract of land;
THENCE South 20 deg. 02 min. 05 sec. East, a total distance of 10.00 feet, to an angle point corner of
the herein described tract of land;
THENCE South 69 deg. 57 min. 55 sec, West, a total distance of 19.20 feet, to an angle point corner
of the -herein described tract of land;
THENCE South 20 deg, 02 min. 05 sec. East, a total distance of 537.34 feet, to an angle point corner
of the herein described tract of land;
THENCE North 69 deg. 57 min. 55 sec. East, a total distance of 355.61 feet, to an angle point corner
of the herein described tract of land;
(409) 724-7888 • 2901 Turtle Creek Drive • Suite 320 - Port Arthur, Texas 77642
Registered Engineering Firm F-96194 Registered Survey Firm 10 94049
AWC
Engineering
Ssurveying
Planning
THENCE North 20 deg. 02 min. 05 sec. West, a total distance of 593.56 feet, to an angle point corner
of the herein described tract of land;
THENCE North 70 deg. 03 min. 56 sec. East, a total distance of 10.00 feet, to an angle point corner of
the herein described tract of land;
THENCE South 20 deg. 02 min. 05 sec. East, a total distance of 28.17 feet, to an angle point corner of
the herein described tract of land;
THENCE North 69 deg, 57 min. 55 sec. East, a total distance of 13,23 feet, to an angle point corner of
the herein described tract of land;
THENCE South 20 deg. 02 min, 05 sec. East, a total distance of 10.00 feet, to an angle point corner of
the herein described tract of land;
THENCE South 69 deg. 57 min. 55 sec. West, a total distance of 13.23 feet, to an angle point corner
of the herein described tract of land;
THENCE South 20 deg. 02 min, 05 sec. East, a total distance of 555.37 feet, to an angle point corner
of the herein described tract of land;
THENCE North 69 deg. 57 min. 55 sec. East, a total distance of 12.63 feet, to an angle point corner of
the herein described tract of land;
THENCE along a curve to the right having a radius of 482.50 feet, a_central angle of 01 deg. 11 min.
23 sec., an arc length of 10.02 feet, a chord bearing of South 16 deg. 34 min. 07 sec. East and a chord
length of 10.02 feet to an angle point corner of the herein described tract of land;
THENCE South 69 deg. 57 min. 55 sec. West, a total distance of 449.48 feet, to an angle point corner
of the herein described tract of land;
THENCE North 20 deg. 02 min. 05 sec. West, a total distance of 10.00 feet, to an angle point corner
of the herein described tract of land;
THENCE North 69 deg. 57 min. 55 sec. East, a total distance of 61,85 feet, to an angle point corner of
the herein described tract of land;
THENCE North 20 deg. 02 min. 05 sec. West, a total distance of 593.61 feet, returning back to the
POINT OF BEGINNING and containing 0.383 acre of land, more or less.
EXHIBIT "A"
PAGE 2 OF 4
ring
811-ying
AWCMnning
NOTE:
Dimensions indicated hereon are based upon G.P.S. Surveying, tied to the Trimble RTK Network,
referenced to the (NAD 1983) Texas State Plane Coordinate System, South Central Zone (4204).
Grid scale factor: 0.999937472.
See accompanying Plat.
Prepared: August 14, 2015
Job No. ADB -010
By:
E. JamIR"
tt,
Texas ered Professional Land Surveyor No, 1781
EXHIBIT "A"
PAGE 3 OF 4
a. STOVERS SURVEY 'O'39y�4t
la®�`U'L 1, GQC�4 (nl®. til 05 f '�oWu
0356"E 172
�N N70 L Ltt 73.23
SCP 07t. 66.62 p
P.O.C. r+ �a33''6fax3r g,5y'h9"E "93' twooi sy°yL L1)
tNar/�'�A E dSOJ9dT,rG p6 y66• Va '
rJ�503BiL 4 G� 6 p0
4a 16361 Gam'(, 1R0Ao tOn
v G,n
„TRUE" y�� 0384E `NPKN4
NORTH .GRID" � eR NE�'Ssoz
NORTH e,JF
eaL"ce�1o5��,1
n
too R2o�`�ti.
L
L1
FM1.rI71P, Lt6
rr r3as5esalJ FNac9•
E 350417&36
FNO,fkM P0.1T V8 '
NN 139
N
139&7®7.4(. J504
¢ 350/000.0!
N55'55105T 104.73'
CURVE TABLE
No.
Radius
Arc
Chard
Chord Bearing
Central Angle
C1
482.50'
10.02'
10.02'
S1G'34'07"E
01'11'23"
02
482.50'
24.18'
24,18'
918'35'57"E
02'52'16"
C3
482.50'
106.88'
106.66'
,909'37'42"E
12'41'30"
NOTES.
1. DIMENSIONS INDICATED HEREON ARE BASED UPON G.P.S.
SURVEYING, TIED TO THE TRIMBLE RTK NETWORK, REFERENCED
TO THE (NAD 1983) TEXAS STATE PLANE COORDINATE SYSTEM,
SOUTH CENTRAL ZONE(4204). GRID SCALE FACTOR: 0.999937472,
2, SEE ACCOMPANYING DESCRIPTION.
LINE TABLE
No,
Bearing
Distance
L1
N 69' 55' 49' E
10.00-
L2
S 20' 02' 05" E
46,21'
L3
N 69' 57' 55" E
19.20'
L4
5 20' 02' 05" E
10.00'
LS
S 69' 57' 55" W
19.20'
LS
S 29 02' 05" E
537.34'
L7
N 69' 57' 55' E
355.61'
L8
N 20' 02' 05' W
593.56'
L9
N 70' 03' 56" E
10.00'
1.101
S 20' 02' 05' E
28.17'
LOCATION
VICINITY MAP
LINE TABLE
No.
Bearin
Distance
L11
N 69' 57 55 E
13.23'
L12
S 20' 02' 05" E
10,00'
L13
S 69' 57' 55" W
13,23'
L14
S 20' 02' 05" E
555.37'
L15
N 69' 57'
SEE
CURVE No.1 OF CURVE
TABLE
L16
S 89 57 55" W
449,48'
L17
N 20' 02' 05" W
10.00'
L18
N 69' 57' S5" E
61.85'
L19
N 20' D2' DS" W
593.61'
SURVEYOR'S CERTIFICATION:
I, E. JAMES VERRETT, DO HEREBY CERTIFY
RESULTS OF AN ACTUAL SURVEY PERFORMED
SAME IS TRUE AND CORRECT, TO THE BEST I
GIVENS UNDER MY HAND
AND
SEAL OF OMCE, �
THISNDAY e! _.
-- —
NOTARY PUBLIC IN AND FOR
THE STATE OF TEXAS
MY�
5;'••.•, JOY R. JACKSON
(DATE) -Y . Hamilton County
My Commission Expires
November23,2016
PROFESSIONAL LAND SURVEYOR NO. 1781
REFLECTS THE EXHIBIT A"
AND THAT THE PAGE 4 OF 4
AND BELIEF, DATE: 08-14-2015
JOB No. ADB -010
IlAr..n00ux Wilson & Cale--------
AWC Ranningn�>�
4,... r�y�g
13 2201 Turtle Creek Drive Sults 820 • Pon Arthur, TX 77642
�4y OOtre 4 0 2-7247 8 8 8• Fe:c 4D2-724.1447. W,mtaM8ng,C0m
TEXAS REGISTERED ENGINEERING FIRM F -161944 -
TEXAS LICENSED SURVEYING FIRM 10194049 IN
STATE OF—TB665
ell.
COUNTY OF �t�ONW4J��T4/L�
C CARUNO
R4Ri41ifiq
EFORE ME, THE UNDERSIGNED AUTHORITY, ON THIS DAY PERSONALLY APPEARED
JAMES C. CARUNO, PARTNER, SCANNELL PROPERTIES #223, LLC., KNOWN TO ME
;LL PRQPERD
X223, L
SUBSCRIBED TO THE FOREGOING INSTRUMENT,
96TH
SUITE 175
TO BE THE PERSON WHOSE NAME IS
PODS, 1�1ARI0
COUNTY, IN 46240
AND ACKNOWLEDGED TO METHAT THEY EXECUTED THE SAME FOR THE PURPOSES
343 59
AND CONSIDERATION THEREIN SET FORTH ON BEHALF OF SCANNELL PROPERTIES
X223, LLC.
SURVEYOR'S CERTIFICATION:
I, E. JAMES VERRETT, DO HEREBY CERTIFY
RESULTS OF AN ACTUAL SURVEY PERFORMED
SAME IS TRUE AND CORRECT, TO THE BEST I
GIVENS UNDER MY HAND
AND
SEAL OF OMCE, �
THISNDAY e! _.
-- —
NOTARY PUBLIC IN AND FOR
THE STATE OF TEXAS
MY�
5;'••.•, JOY R. JACKSON
(DATE) -Y . Hamilton County
My Commission Expires
November23,2016
PROFESSIONAL LAND SURVEYOR NO. 1781
REFLECTS THE EXHIBIT A"
AND THAT THE PAGE 4 OF 4
AND BELIEF, DATE: 08-14-2015
JOB No. ADB -010
IlAr..n00ux Wilson & Cale--------
AWC Ranningn�>�
4,... r�y�g
13 2201 Turtle Creek Drive Sults 820 • Pon Arthur, TX 77642
�4y OOtre 4 0 2-7247 8 8 8• Fe:c 4D2-724.1447. W,mtaM8ng,C0m
TEXAS REGISTERED ENGINEERING FIRM F -161944 -
TEXAS LICENSED SURVEYING FIRM 10194049 IN
c
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director -P4
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a Road
Access Easement.
BACKGROUND
Windemere Development Company granted Jefferson County Drainage District No. 6 (JCDD6)
property on Ditch No. 1004-A1 and in exchange JCDD6 would place box culverts for Windcastle
Drive, a city street, across said ditch. Consequently, JCDD6 would need to grant the City an
easement for Windcastle Drive, which has been constructed. It is necessary for the City of
Beaumont to accept this Road Access Easement to allow access for emergency response vehicles
and public access into this subdivision.
The Access Road Easement is described as being a 0.107 acre tract of land lying in the David
Easley Survey, Abstract No. 20, Beaumont, Jefferson County, Texas, being comprised of a 0.095
acre tract out of Tract 1 (1.432 acres) and a 0.012 acre tract out of Tract 2 (3.647 acres) conveyed
to Jefferson County Drainage District No. 6 of record in County Clerk's File No. 200811123 of the
Official Public Records of Jefferson County, Texas, and 0.107 acre tract being more particularly
described on Exhibit "A" attached.
JCDD6 will maintain and repair its respective portion of the property.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, Jefferson County Drainage District No. 6 (JCDD6) has agreed to
convey a road access easement, said easement being a 0.107 acre tract of land lying in
the David Easley Survey, Abstract No. 20, Beaumont, Jefferson County, Texas, being
comprised of a 0.095 acre tract out of Tract 1 (1.432 acres) and a 0.012 acre tract out of
Tract 2 (3.647 acres) conveyed to Jefferson County Drainage District No. 6 of record in
County Clerk's File No. 200811123 of the Official Public Records of Jefferson County,
Texas, and a 0.107 acre tract as described and shown in Exhibit 1," attached hereto, to
the City of Beaumont to allow access for emergency response vehicles and public
access upon completion of the construction of Windcastle Drive; and,
WHEREAS, the City Council has considered the purpose of said conveyance
and is of the opinion that the acceptance of said conveyance is necessary and desirable
and that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT a road access easement, said easement being a 0.107 acre tract of land
lying in the David Easley Survey, Abstract No. 20, Beaumont, Jefferson County, Texas,
being comprised of a 0.095 acre tract out of Tract 1 (1.432 acres) and a 0.012 acre tract
out of Tract 2 (3.647 acres) conveyed to Jefferson County Drainage District No. 6 of
record in County Clerk's File No. 200811123 of the Official Public Records of Jefferson
County, Texas, and a 0.107 acre tract as described and shown in Exhibit "1," attached
hereto, be and the same is hereby, in all things, accepted for the stated purpose.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
ROAD ACCESS EASEMENT
THE STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF JEFFERSON §
THAT JEFFERSON COUNTY DRAINAGE DISTRICT NO. 6, hereafter called
GRANTOR, for and in consideration of the sum of TEN AND N0/100 DOLLARS ($10.00), in
hand paid by the CITY OF BEAUMONT, the receipt of which is hereby acknowledged by
GRANTOR, and upon the further consideration of the benefits that will accrue to the lands
owned by the GRANTOR adjoining the land hereinafter described, and upon the fiirther
considerations hereinafter stated, does hereby GRANT and CONVEY unto the CITY OF
BEAUMONT hereinafter called GRANTEE, whose mailing address is P.O. Box 3827,
Beaumont, Texas 77704, its successors and assigns, a perpetual right-of-way, privilege and
easement on, under and across that tract or parcel of land (the Easement Tract) situated in
Jefferson County, Texas, more particularly described as follows, to -wit:
BEING a 0.107 -acre tract of land lying in the David Easley Survey, Abstract
No. 20, Beaumont, Jefferson County, Texas, being comprised of a 0.095 -acre
tract out of Tract 1 (1.432 acres) and a 0.012 -acre tract out of Tract 2 (3.647
acres) conveyed to Jefferson County Drainage District No. 6 of record in
County Clerk's File No. 2008011123 of the Official Public Records of
Jefferson County, Texas, said 0.107 -acre tract being more particularly
described on Exhibit "A" attached hereto and incorporated herein by
reference.
Giving and Granting to the said GRANTEE, its successors and assigns, the right and
authority to go upon the Easement Tract hereinbefore described and use same to install and
maintain the Northwest Parkway Roadway and related appurtenances.
. Grantor, its successors and assigns, reserve the right to make improvements, perform
maintenance and construction on the Easement Tract or premises described herein where such is
deemed necessary by the Grantor. Grantor shall in no case be liable to Grantee for any damage
or injury to the improvements located upon said Easement Tract which may be caused by or
result from operations undertaken by Grantor, and no claim or right to compensation shall accrue
from any such damage.
Grantee, its successors and assigns, will not do, or cause to be done, anything to impede
or obstruct the floor of water through the Grantor's right-of-way.
This instrument was prepared from information furnished by the parties and no
examination has been made and no opinion has been given by the firm preparing this instrument
as to the title to or the description of the property involved.
TO HAVE AND TO HOLD the above described Easement Tract and right-of-way unto
the said CITY OF BEAUMONT, its successors and assigns perpetually, so long as it shall be
used for the purpose of installing and maintaining the Windcastle Drive roadway and related
EXHIBIT 1"
Page 1 of 2
Ditch No. 1004-A1/Road Access Easement to City of Beaumont
appurtenances.. Immediately upon cessation ; of its use for said purposes by GRANTEE, its
successors or assigns, then all rights granted herein shall terminate forthwith, and shall revert to
GRANTOR, its/their heirs, administrators, legal representatives, successors or assigns.
WITNESS the execution hereof on this the 15th day of September, 2015.
GRANTOR:
BY: / f!��
JOSr-A W. ALLEN, R.
Pr t, Board of Directors
Jefferson. County Drainage District No. 6
THE STATE OF TEXAS
COUNTY OF JEFFERSON
This instrument was acknowledged before me on the 15th day of September,. 2015, by
Joshua W. Allen, Sr., President of the Board o ctors for the Jefferson County Drainage
District No. 6.
J4.A ?fe4`� PAULA C. ANDERSON
Notary Public, State of Texas
•O. Notary Public, state of Texas
- My Commission Expires
December 07, 2017
GRANTEE:
W
Printed Name:
Title:
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
This instrument was acknowledged before me on the day of
2015, by , the for
The City of Beaumont.
Notary Public, State of Texas
After Recording Return To:
Richard P. LeBlanc, Jr., General Manager
Jefferson County Drainage District No. 6
P.O. Box 20078, Beaumont, Texas 77720
JCDD6/pa
Ditch No. 1004-A1/Road Access Easement to City of Beaumont
Page 2 of 2
FIM&Shipman
IN(
Ronald D. Fittz, P.E., RP.LS. (1948-1987)
Terry G. Shipman, P.E, Chairman
Billy J. Smith, Jr., President
August 31, 2015
Field Note Description:
Consulting Engineers and Land Surveyors
Donald R. King, RE
Mitchell Lee Brackin RPIS.
Being a 0.107 acre tract of land lying in the DAVID EASLEY SURVEY, Abstract No. 20 in Jefferson
County, Texas, being comprised of a 0.095 acre tract out of Tract 1 (1.432 acres) and a 0.012 acre tract .out of
Tract 2 (3.647 acres) conveyed to Jefferson County Drainage District No. 6 (DD6) of record in County Clerk's
File No. 2008011123 of the Official Public Records of Jefferson County, Texas, said 0.107 acres being more
particularly described as follows:
COMMENCING at the Northeast corner of the said DD6 - 1.432 acre tract, being an "ell" comer at the
Southwest corner of that certain 10;085 acre tract of land described in an instrument to Beaumont Trace SMV
L.P. of record in County Clerk's File No. 2011023955 of the said Official Public Records and being the
Northwest corner of Windemere Business Park Subdivision of record in County Clerk's File No. 2009008842
of the said Official Public Records;
THENCE S 00042136" E with the East line of the said DD6 — 1.432 acre tract, the West line of the said
10.085 acre tract and the West line of the said Windemere Business Park Subdivision for a distance of 5.00'
to the North right-of-way line of Windcastle Drive (a 60' public roadway) and being the Northeast corner and
POINT OF BEGINNING of the herein described tract;
THENCE S 00042136" E with the East line of the said DD6 — 1.432 acre tract, the West line of the said
Windemere Business Park Subdivision, crossing the said Windcastle Drive and with the East line of the herein
described tract for a distance of 60.00' to the South right -of way line of the said Windcastle Drive and being
the Southeast corner of the'herein described tract;
THENCE N 80044148" W, over and across the said DD6 —1.432 acre tract, over and across the said DD6 —
3.647 acre tract and with the South line of the herein described tract for a distance of 76.15' to the West line
of the said DD6 — 3.647 acre tract, the East line of Windemere Subdivision Section Three of record in County
Clerk's File No. 2015023510 of the said Official Public Records and being on the South right-of-way line of
Windcastle Drive (being a 50' wide public roadway) and being the Southwest corner of the herein described
tract;
THENCE N 00042'36" W with the West line of the said DD6 — 3.647 acre tract, the East line of the said
Windemere Subdivision Section Three, crossing the said Windcastle Drive and with the West line of the
herein. described tract for a distance of 50.00' to the Northwest corner of the herein described tract;
THENCE S 8846'37" E, over and across the said DD6 — 3.647 acre tract, over and across the said DD6 —
1.432 acre tract and with the North line of the herein described tract for a distance of 75.07' to the point and
place of beginning, containing in area, 0.107 acres of land, more or less.
(Plat of even date accompanies this Field Note Description. Job No. 079841DD6Xing.doc)
1405 Cornerstone Court - Beaumont, Texas 77706 - (409) 832-7238 - fax (409) 832-7303
Tx Board of Prof Engineers Firm No. 1160 - Tx Board of Prof Land Surveyors Firm No. 100186
EXHIBIT A
0.107 -Acre Road Access Easement to City of Beaumont
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POC NORTHEAST CORNER
SOUTH LINE OF 10.085 ACRES Bo' UMTY EASEMENT
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NORTH ROW OF WINDCASTLE DRIVE `va. 2101, Po. 21a, oa.Jc. ,`
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SUBJECT TRACT
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w, WINDEMERE BUSINESS PARK 0 a
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.a' L3 N 80'44.48" W 76AW $ ,a v
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N�N a rsV The Subject Tract consists of
0.095 acres in the. DD6 — Tract 1
BEAUM N7 COMMUNITY CHURCH 1,.432 acres), and 0.012 acres in qti ,�� C
oka BEAUMONT BIBLE CHURCH the DD6 — Tract 2 (3..647 acres). 'gyp+'a `15 "r6•'' ,
CLERKS FILE NO. 2004004981, O.P.M.I.C, G;N OJ� . • N o �+1
(CALLED 19.47 ACRES) y. Field Notes of even dote accompany, this Plat. m,.�
mai. Mitchell as B�ackin•
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IC
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution approving the termination of the
Lease with Jacquelyn Cake (Primary), Doxey-Pleasant Properties,
LLC, and Colin M. Sheppard (Secondary) for the EMS Med No.
Station.
BACKGROUND
Currently the Public Health Department operates EMS Med No. 1 at 2510 North 11th Street, Suite
"A", and one-third (1/3) of the adjacent parking lot. That operation will soon move to the Laurel
Street location when EMS Headquarters relocates to the new Public Health Department facility on
College Street. The anticipated move -in date is by December 2015.
The EMS Med No. 1 Lease provides that the Tenant may cancel the Lease upon ninety (90) days'
written notice to Landlord. The monthly rental payment is $1,520.00 and the Lease is scheduled
to expire on June 30, 2016.
FUNDING SOURCE
The Laurel Street location is owned by the City.
RECOMMENDATION
Approval of the Resolution.
RESOLUTION NO.
WHEREAS, on May 14, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-106 authorizing the City Manager to execute a three (3) year
lease agreement, commencing on July 1, 2013 and expiring on June 30, 2016, with
Doxey-Pleasant Properties, LLC (Landlord) for $1,520 per month for property located at
2510 North 11th Street, Suite "A," and one-third (1/3) of the adjacent parking lot,
Beaumont, Texas, for operation of EMS Med Station No. 1; and,
WHEREAS, EMS Med No. 1 anticipates relocating to the Laurel Street location
when EMS Headquarters relocates to the new Public Health Department facility located
on College Street in December 2015; and,
WHEREAS, the lease agreement with Doxey-Pleasant Properties, LLC provides
that the Tenant may cancel the lease upon ninety (90) days written notice to the
Landlord; and,
WHEREAS, the City Council finds that the site is no longer financially viable and
it is in the public interest to terminate the lease agreement with Doxey-Pleasant
Properties, LLC for property located at 2510 North 11th Street, Suite "A," and one-third
(1/3) of the adjacent parking lot, Beaumont, Texas, which was used for operation of
EMS Med Station No. 1;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the lease agreement with Doxey-Pleasant Properties, LLC for property
located at 2510 North 11th Street, Suite "A," and one-third (1/3) of the adjacent parking
lot, Beaumont, Texas, which was used for operation of EMS Med Station No. 1 is
hereby terminated.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
TEXAS
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS OCTOBER 6, 2015 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 5-9/Consent Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a request for a Specific Use Permit to allow HIV screening, prevention and
intervention in an RCR-H (Residential Conservation Revitalization -Historic) District at
2261 North Street
2. Consider a request for a Specific Use Permit to allow a warehouse and internal storage
facility in a GC -MD (General Commercial -Multiple Family Dwelling) at 4960
Washington Boulevard
3. Consider a request for a Specific Use Permit to allow an after school tutoring program
(Alice D. Weiner Children Center) in an RM -H (Residential Multiple Family Dwelling -
Highest Density District) at 2205 Washington Boulevard
4. Consider a request to abandon a 0.0781 acre portion of a general utility easement at 1610
IH -10 East
5. Consider a resolution approving a contract with Placo, LTD. of Lumberton for the Sewer
Plant -Clarifiers Rehabilitation Project
6. Consider a resolution authorizing the City Manager to execute an agreement with CDM
Smith, Inc. of Houston to continue management of the Municipal Separate Storm Sewer
System (MS4) Permit
7. Consider a resolution authorizing the City Manager to execute Change Order No. 1,
accept maintenance and authorize final payment to LD Construction for the East Lucas
Street Asphalt Resurfacing Project (Idylwood to Magnolia)
Consider a resolution awarding annual contracts to multiple vendors for the purchase of
traffic marking materials
9. Consider a resolution approving an annual contract to four vendors for mowing privately -
owned and vacant property
COMMENTS
Councilmembers/City Manager comment on various matters
Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services
are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
11
October 6, 2015
Consider a request for a Specific Use Permit to allow HIV screening, prevention and intervention in
an RCR-H (Residential Conservation Revitalization -Historic) District at 2261 North Street
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow HIV
screening, prevention and intervention in an RCR-H (Residential
Conservation Revitalization -Historic) District at 2261 North Street.
BACKGROUND
Land Manor, Inc. PALM Center, would like to use the property at 2261 North Street for
prevention and intervention services including HIV screenings. PALM Center is a program of
the Texas Department of State Health Services. Traffic for these services will usually be by
appointment only. All screenings will be conducted between the hours of 8am and 5pm, Monday
thru Friday.
Land Manor is requesting a waiver to any additional landscaping or screening requirements as to
maintain previous harmony with the neighboring properties.
At a Joint Public Hearing held September 21, 2015, the Planning Commission recommended 6:1
to approve a request to allow HIV screening, prevention and intervention in an RCR-H
(Residential Conservation Revitalization -Historic) District at 2261 North Street, subject to the
following conditions:
1. RPZ required to be installed.
2. Health inspections approved.
3. Scope of activity shall be limited to that outlined in applicant's letter.
FUNDING SOURCE
Not applicable.
RECOMMENDATIONS
Approval of ordinance, subject to the following conditions:
1. RPZ required to be installed.
2. Health inspections approved.
3. Scope of activity shall be limited to that outlined in applicant's letter.
And with a waiver to the landscape buffer and screening requirements.
SPECIFIC USE PERMIT APPLICATION
BEAUMONT, TEXAS
(Chapter 28, City Codes)
TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS
APPLICANT'S NAME: Lana l-Aan p 2, Til) c'
APPLICANT'S ADDRESS: 0ZuaEr- AeCra`jlnaazl Tk -7�7y&v -
APPLICANT'S PHONE #: q( -)q_ _ 3G t, ' FAX #: 3 _ �� -1)
NAME OF OWNER: J-0-mes f_ eje G i7
ADDRESS OF OWNER:�l �I i i:ln�; �/ `�T- A?Q. / 7,-_u
LOCATION OF PROPERTY:a� (� l /(fD /'��J 4i'
LEGAL DESCRIPTION OF PROPERTY:
LOT NO. A-LtL 1 cj W '/z L 9 E /v° or L i g OR
BLOCK N0. 65
ADDITION AVef I d_
NUMBER OF ACRES
0.' gg2l
PLAT
SURVEY
NUMBER OF ACRES
For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties
proposed for a specific use permit, and a complete legal field note description.
PROPOSED USE: 1 �! p ��alset 1C� P��le'i1�7C�tl Cdo')C� l !'i/,&MOJ Z 'iVi Z-5ZONE: zlsll — 4
ATTACH A LETTER describing all processes and activities involved with the proposed uses.
ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet.
ATTACH A REDUCED 8 1/" X 11" PHOTOCOPY OF THE SITE PLAN.
THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use
permit. PLEASE ADDRESS EACH CONDITION IN DETAIL.
ATTACH THE APPROPRIATE APPLICATION FEE:
LESS THAN % ACRE.................................................................$250.00
'/2 ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00
5 ACRES OR MORE.......................................•...........................$650.00
I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking
areas depicted on the site plan shall be adhered to as amended and approved by City Council. 1
SIGNATURE OF APPLICANT: —DATE:2
SIGNATURE OF OWNER: (IF NOT APPLICANT) DATE: i
PLEASE TYPE OR PRINT AND SU. MIT TO: CITY OF BEAUMONT
PLANNING DIVISION
801 MAIN STREET, ROOM 201
FILE NUMBER: -Z" BEAUMONT, TX 77701
DATE RECEIVED: Phone - (409) 880-3764
Fax - (409) 880-3133
PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF
PROPOSED USES AND ACTIVITIES.
Treatment & Rehabilitation'.Facilities.Since 1969..
LAND' MANOR INC.. PALM CENTER
2261: NORTH.STREET.
BEAU M O N T,; -TEXAS 77701
-'..'APPLICATION- FOR -SPECIFIC USE. PERMIT
To: ' ' City of Beaumont; Texas'
Planning Commission and City„ Council : .
:August 26; 2015
Narrative:of Processes and Activities
Land Manor Inc.PALM'Center is a. pr„ogram of the Texas Department of State'Health'Services cdntracted
to'provide HIV'screenin.gssnd preve`ntion.and intervention services in Jefferson, Orange,,-Hardi;n,.Jasper,
Newton and Tyler•counties These'services are provided. to -improve the. health status, -of persons. who
have put themselves as high risk for HIV or other communicable.diseases:.-Land Manor Inc: PALM Center.
provides.preve:ntioo and'educat.ionaenftes and links these individuals.to other services -in Texas -that
ma.'y irimprove each individual's quality"of1ife, The bulk. -of -our services are conducted'out in the
community on an outreach basis.
Land'Ma.nor:.lnc.-has-been present in tke com•munitysince 1969 wind the,.PALM Center-lias,bee',n
operational'in.this general, vicinity "since 1988. Services id be offered are. confidential'arid anonymous to-
oersons,who,desire:Hl.V screening and referral,
' The Structure at 2261.North,was constructed in'1961 as:a commerciaJ building and has only served as.a ..
commercial location.• ;
The- proposedlocation'will.-be compatible with andinot-injurious to -the use and enjoyment of other
peop6rty.in the immediate vicinity nor,diminish or impair property values. Traffic for.these services will
usually be:by.appointment only and we.restrict access to the grounds;due to the.need for confidential
nature of. medical screening and case management eega (ding- H IV.
The establishment of this specific.use;for this esteblishment.will not disrupt; impede -nor negatively
affect'any additional development in is -nor affectthe improvement of -any surrounding vacant
properties. All screenings will be conducted between the hours of 8tWanand 5:00pm Mondaythru,
Friday.as-a.ppointments dictate.
P 0: 3ok.7.250
Beaaamo4t iias..77726-725® -. .
PIa®ane:. X09-S3o-3946 1Pax 409-838-4298
There will be no: riew.coristruction,: re=mod-eling.or re -design of. any of the existing facilities and will-
conti .nue to have adequate utilities and be able to access roads (North Ste et_to theJen-mediate North .
.and 7th"Street,to the Northwest of the,office iocat'ion: The location has established.,appropriate drainage
as has been the.occasion fr.'om the previous tenant and current Lessor.of-t.he property Mr'. James'G..
Phelan' as with his former.audio.logy business at,this location,:
'All driveways allowfor adequate access and egress from`the location`With.private. covered parking (10)'
in"the rear of the I"ocation.'The area allows for more than.adequate movement of client vehicle and does
.•not affect the movementof the general public traffic..
The location of PALM -at 2261 Northwill. be without any threat of nuisance nor has "occasion for offensive
odors; fumes, dust, noise ,and%or vibration; "PALM, is certified by the Center Medicare:and Medicaid as a.
Clinical LaboratoryImprovement lab for HIV,screening. Weare governed by contract with•the Texas.
Department,ofState'He'alth Services:
Lighting`is such that it does hotdisturb or affect any neighboring properties: No changes,in lighting "
structure has or will be made from the _original condition'such as preseriting'for leasing from'previous
tenant and'Land.Lord;, Mr. James G Phelan.
Landscaping. will riot be remodeled,:reshaped or defaced in any shape or form as to maintain previous
integrity,; harmony and compatbility.with,the existing neighboring vicinity:and properties. lf.any
add itionalscreening is required "Land Manor ask for. a,waiver from the.requirern.ents." '-
This proposed;.use is in.accordance with the Comprehensive Plan as required by the Article, 28.03.018 for
Historic -Cultural _Landmark.Preservati.on Overlay District:
Respectfully submitted:'
William James,'LCDG'Program Director
Land Manor ln.c.:PAL enter-'
IVIS. Cheryl Kahcl �' " t- Executive Director
Land Manor Inca :.
ORDINANCE NO.
ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE
PERMIT TO ALLOW HIV SCREENING, PREVENTION AND
INTERVENTION IN AN RCR-H (RESIDENTIAL
CONSERVATION REVITALIZATION -HISTORIC) DISTRICT
AT 2261 NORTH STREET IN THE CITY OF BEAUMONT,
JEFFERSON COUNTY, TEXAS.
WHEREAS, Land Manor, Inc. has applied for a specific use permit to allow HIV
screening, prevention and intervention in an RCR-H (Residential Conservation
Revitalization -Historic) District at 2261 North Street, being the west'/ of Lot 9, the east
10' of Lot 11 and all of Lot 10, Block 5, Averill Addition, Beaumont, Jefferson County,
Texas, containing 0.293 acres, more or less, as shown on Exhibit "A," attached hereto;
and,
WHEREAS, the Planning and Zoning Commission of the City of Beaumont
considered the request and is recommending approval of a specific use permit to allow
HIV screening, prevention and intervention in an RCR-H (Residential Conservation
Revitalization -Historic) District at 2261 North Street, subject to the following conditions:
; and,
• RPZ required to be installed.
• Health inspections approved.
• Scope of activity shall be limited to that outlined in applicant's letter.
WHEREAS, the City Council is of the opinion that the issuance of such specific
use permit is in the best interest of the City of Beaumont and its citizens;
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this ordinance are hereby,
in all things, approved and adopted; and,
Section 1.
That a specific use permit to allow HIV screening, prevention and intervention in
an RCR-H (Residential Conservation Revitalization -Historic) District at 2261 North
Street, being the west'/ of Lot 9, the east 10' of Lot 11 and all of Lot 10, Block 5, Averill
Addition, Beaumont, Jefferson County, Texas, containing 0.293 acres, more or less, as
shown on Exhibit "A," is hereby granted to Land Manor, Inc., its legal representatives,
successors and assigns, as shown on Exhibit "B," attached hereto and made a part
hereof for all purposes, subject to the following conditions:
• RPZ required to be installed.
• Health inspections approved.
• Scope of activity shall be limited to that outlined in applicant's letter.
Section 2.
That the specific use permit herein granted is expressly issued for and in
accordance with each particular and detail of the site plan attached hereto as Exhibit "B"
and made a part hereof for all purposes.
Ccrrfinn 'Z
Notwithstanding the site plan attached hereto, the use of the property herein
above described shall be in all other respects subject to all of the applicable regulations
contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended,
as well as comply with any and all federal, state and local statutes, regulations or
ordinances which may apply.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
e 2241-P: A request for a Specific Use Permit to allow HIV screening, prevention
ervention in an RCR-H (Residential Conservation Revitalization -Historic) District.
cation: 2261 North Street
Land Manor, Inc.
0 100 200
1 1 1 1 Feet
EXHIBIT"A"
69 v 1 -0
;'a-Xbd�5 91A,)�-b-Od 01
2
October 6, 2015
Consider a request for a Specific Use Permit to allow a warehouse and internal storage facility in a
GC -MD (General Commercial -Multiple Family Dwelling) at 4960 Washington Boulevard
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow a
warehouse and internal storage facility in a GC -MD (General
Commercial -Multiple Family Dwelling) at 4960 Washington
Boulevard.
BACKGROUND
William Ford Dishman, representing Milton Seiler, LLC, would like to use the property at 4960
Washington Boulevard for warehousing and storage. Milton Seiler, LLC, would store various
items such as, but not limited to, pumps, gearboxes, heat exchangers, valves, gears and fans.
Critical spares that there is no room to store at the plant, but indoor and/or climate controlled
storage is preferred. This property was previously used for manufacturing.
At a Joint Public Hearing held September 21, 2015, the Planning Commission recommended 7:0
to approve a request to allow a warehouse and internal storage facility in a GC -MD (General
Commercial -Multiple Family Dwelling) at 4960 Washington Boulevard.
FUNDING SOURCE
Not applicable.
RECOMMENDATIONS
Approval of ordinance.
SPECIFIC USE PERMIT APPLICATION
BEAUMONT, TEXAS
(Chapter 28, City Codes)
TO: THE PLANNING COMMISSION AND CITY COUNCIL, CITY OF BEAUMONT, TEXAS
APPLICANT'S NAME: Cj I ( (L -
APPLICANT'S ADDRESS: (7• ®• 2� 12 -7 7 �D T® 7 7 7 Z
APPLICANT'S PHONE #: 7q i to --1 FAX #: L/ 0 -7 - (,, 6 D _ Z 9"5
NAME OF
ADDRESS OF OWNER: '-(Cl (0O w c, �'- C, ,
LOCATION OF PROPERTY:
LEGAL DESCRIPTION OF PROPERTY:
LOT NO.
BLOCK NO.
ADDITION
DUMBER OF ACRES
i1 ►:•M
PLAT 171 O L k- zj (jr, K P1
SURVEY (- i 1 r r A"
NUMBER OF ACRES 0,
For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties
proposed for a specific use permit, and a complete legal field note description.
PROPOSED
ZONE: �i
ATTACH A LETTER describing all processes and activities involved with the proposed uses.
ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet.
ATTACH A REDUCED 8 %" X 11" PHOTOCOPY OF THE SITE PLAN.
THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use
permit. PLEASE ADDRESS EACH CONDITION IN DETAIL.
ATTACH THE APPROPRIATE APPLICATION FEE:
LESS THAN ''/z ACRE.................................................................$250.00
'/Z ACRE OR MORE AND LESS THAN 5 ACRES...................$450.00
5 ACRES OR MORE...................................................................$650.00
I, being the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking
areas depicted on the site plan shall be aghered to as amended and approved by City Council.
SIGNATURE OF APPLICANT: DATE:
SIGNATURE OF OWNER: (IF NOT APPLICANT) DATE:
PLEASE TYPE OR PRINT AND SUBMIT TO: CITY OF BEAUMONT
PLANNING DIVISION
801 MAIN STREET, ROOM 201
FILE NUMBER:
�� , t BEAUMONT, TX 77701
Z% t
DATE RECEIVED: Phone - (409) 880-3764
Fax - (409) 880-3133
PLEASE MADE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF
PROPOSED USES AND ACTIVITIES.
FORD DISHMAN
Attorney at Law
P.O. Box 12776
Beaumont, Texas 77726
Phone: (409) 553-7486
Fax: (409) 600-2850
fdishmanlawg gmail. c om
August 28, 2015
City of Beaumont
Planning Division
801 Main Street, Room 201
Beaumont, Texas 77701
ATTN.: Chris Boone
REF.: Specific Use Permit
4960 Washington Blvd.
0.6886 Acre Tract or Parcel of Land out of and a part of Tract 3, Block A,
Washington Place, Volume 14, Page 196, Map Records, C. Williams Survey,
Abstract No. 59, Beaumont, Jefferson County, Texas
Dear Mr. Boone:
Please find attached the Specific Use Permit Application along with a site plan and the fee for
the above referenced tract.
The tenant, with the owner's approval, proposes to use the property located at 4960 Washington
Blvd. as a warehouse and storage facility. This has been a commercial building since it was built
in 1991. Mallard Control Co. owned and occupied the building and used it for manufacturing
and fabrication prior to the previous tenant. There is no intention of using this building for
anything more than a warehouse and storage facility even though it had previously been used for
more industrial type work. Currently, the companies surrounding the area do similar type of
work as the tenant plans to do with a few being their direct competition.
The following continents address the eight conditions as required by the City's Specific Use
Permit:
• The proposed specific use will be compatible with and not injurious to the use and
enjoyment of other property, nor significantly diminish or impair property values
within the immediate vicinity. This building has had similar work done in it
previously.
• The establishment of the specific use will not impede the normal and orderly
development and improvement of surrounding vacant property.
• There are existing adequate utilities, access roads, drainage and other necessary
supporting facilities.
• As noted per the site plan design, location and arrangement of all driveways and
parking spaces provide for the safe and convenient movement of vehicular and
pedestrian traffic without adversely affecting the general public or adjacent
development. Based on the required parking we plan to have 9 spots with one
spot designated as a handicapped space. We are using the requirement of three
parking spaces per employee. There will only be three employees working at this
building.
• There will be no offensive odor, fumes, dust, noise or vibration caused by the
proposed use of this building.
• There is no directional lighting for this site.
• Because this is an existing building that has been on this lot for many years, there
is limited existing landscaping; however, it is compatible with the surrounding
area. We are requesting a waiver from any further landscaping under this
requirement because of the industrial surroundings all around.
• The proposed use is in accordance with the Comprehensive Plan. As stated
above, there are currently businesses in the near vicinity of this building with
similar use.
If you have any questions or need any additional information please do not hesitate to call.
Respectfully,
OZ --
William Ford Dishman
Attorney at Law
Page 1 of 2
Fwd: Washington Blvd Storage
J¢
Ford Dishman
_ to:
-- award
09/14/2015 02:11 PM
Hide Details
From: Ford Dishman <fdishmanlaw@gmail.com>
To: award@ci.beaumont.tx.us
Good Afternoon,
I am forwarding you this email from one of the employees for Milton Seiler regarding what will be
stored at the Washington property we have discussed. Please let me know if you have any further
questions or if there is anything else I can do. I look forward to hearing back from you.
Respectfi ly,
Ford Dishman
---------- Forwarded message ----------
From: Michael Mudd <MMuddgxniltonseiler.com>
Date: Fri, Sep 11, 2015 at 11:04 AM
Subject: Washington Blvd Storage
To: "fdishmanlawkgmail.com" <fdishmanlaw@gmail.com>
Ford,
We will be storing the following. It is really impossible to say until we get it in ... It is critical spares that
they may not have room for at the plant, but need inside storage and/or climate controlled storage.
Examples of what it could be....
Pumps
Motors
Gearboxes
Heat Exchangers
Valves
Gears
fans
Various equipment from the plant...
file-///(-..-/TTcerc/arlina/AnnT)ata/T.nral/TPmn/nntecl)l)RQRF/ wPh7hll4 htm A/1 S/7(115
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WHEREAS, William Ford Dishman, on behalf of Milton Seiler, LLC, has applied
for a specific use permit to allow a warehouse and internal storage facility in a G011
(General Commercial -Multiple Family Dwelling) District at 4960 Washington Boulevar
being Tract # (out ofTract 3),Blockr t •! i i Beaumont,llace
County, t • 0.689 acres,more or -shownon Exhibit' •''
PlanningWHEREAS, the and Zoning Commission of of Beaumont
considered the request and is recommending approval of a specific use permit to allol
a warehouse and internal storage facility in an GC -MD (General Commercial -Multiple .
WHEREAS, the City Council is of the opinion that the issuance of such specific
use permit is in the best interest of the City of Beaumont and its citizens;
i i• C i109A i
THAT the statements and findings set out in the preamble to this ordinance are hereby,
i . r# t - i . a #
Section 1.
That a specific use permit to allow a warehouse and internal storage facility in a
GC -MD (General Commercial -Multiple Family Dwelling) District at 4960 Washington
Boulevard, being Tract 6 (out of Tract 3), Block A, Washington Place Addition,
Beaumont, Jefferson County, Texas, containing 0.689 acres, more or less, as shown on
Exhibit "A," is hereby granted to Milton Seiler, LLC, its legal representatives, successors
and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all
purposes.
Section 2,
That the specific use permit herein granted is expressly issued for and in
accordance with each particular and detail of the site plan attached hereto as Exhibit "B"
and made a part hereof for all purposes.
Section 3.
Notwithstanding the site plan attached hereto, the use of the property herein
above described shall be in all other respects subject to all of the applicable regulations
contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended,
as well as comply with any and all federal, state and local statutes, regulations or
ordinances which may apply.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
File 2240-P: A, request for a Specific Use Permit to allow a warehouse and internal
storage facility in a GC -MD (General Commercial -Multiple Family Dwelling) District.
Location: 4960 Washington Boulevard
Applicant: William Dishman
0 100 200
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FENCE POST BEARS
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ORIGINAL LOT LINE -aF
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PROTRUSION NOTE
10 CONC. PARKING PROTRUDES
2.72' ONTO ADJOINING PROPERTY.
3/4' WATER LINE PROTRUDES
3.5 ONTO ADJOINING PROPER7Y.
® BUILDING PROTRUDES FROM 2.54'
TO 4.84' ONTO 15' REAR SETBACK.
N
FM 0.6886 ACRES
CALLED 0.6889 4CRES
MALLARD CONTROL COMPANY v
C.F. No. 2 106
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REF. BEARING FM •1V88'43'20" fi 99:-98'
CALL N88'4320"W 99.99' CALL N88'43'20' W 100.00'
WASHINGTON BLVD.
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70 SOXITHFASl%T0AS-,7l&E-CONPAA •BLME CROW,,PROPERVES;
LTD. AND TO THE CHICAGO 717LE INSURANCE COMPANY.
THE UNDERSIGNED DOES HEREBY CERTIFY THAT THIS SURVEY
WAS THIS DAY MADE ON THE GROUND OF THE PROPERTY
LEGALLY DESCRIBED HEREON AND IS CORRECT, AND
THAT THERE ARE NO DISCREPANCIES, CONFLICTS, SHORTAGES
IN AREA, BOUNDARY UNE CONFTICTS, ENCROACHMENTS,
OVER -LAPPING OF IMPROVEMENTS, EASEMENTS OR
RIGHTS-OF-WAY EXCEPT AS SHOWN HEREON, AND THAT SAID
PROPERTY HAS ACCESS TO AND FROM A DEDICATED ROADWAY.
ALL EASEMENTS SHOWN AND NOTED PER SOUTHEAST TEXAS TILE
COMPANY G.F. No. 5SET60283
DATE SURVEYED: DECEMBER 14, 2007
REVISED PER ATTORNEYS COMMENTS: FEBRUARY 11, 2008
MW A VEMM
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DWORPOPAW
rNSOLTING ENGINEERS,
RVEYORS, AND PIANRERS
W:\2007\07 -L39\07
3250 EASTER FRITY.
BEAUMONT, TEXAS 77703
(FAX) 400-B92-1346
REMAINDER of 99.9374 ACRES
DON LIGHTFOOT
F.C. No. 103-78-2256
OPRJC
UNABLE TO FND OR SET
ROD DUE TO FENCE POST
FENCE POST BEARS
S43'09'51"E 0.25'
CALL S8843 20 E 100.00'
FND S88'50'03 E 100.24'
4.16 FND 1/2' FND 1/2'
- —1. RDp $EARS— —• R D
N83'34 51 E 0.44'
BLOCK A
20' BUILDING
(SETBACK
PER PLAT
TROD �1 D' SWBT
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VOL 2197, PG. 53
EXIII13IT "B"
REFER 'TO EXHIBIT""A' " -
FOR FIELD NOTE DESCRIPTION
4960 WASHINGTON BLVD.
BEAUMONT .•.TEXAS..77Z07-
0.6886 Acre Tract or Paarcel of Land
Out of and Part of Tract 3, Block A
Washington Place
Volume 14, Page 196, Map Records
C. Williams Survey, Abstract No. 59
Beaumont, Jefferson County, Texas.
Owner BLUE CROW PROPERTIES, LTD.
Census Tract: 13.01
In accordance with the
Flood Hazard Boundary Map,
Department of Housing and
Urban Development.
Community No.:480457
Panel No.: 0040 D
Date of FIRM: 6-6-02
This prop" lies in Zone T (white).
Location on map determined by scale
on map. Actual field elevation not
determined. Mark W. Whiteley and
Associates does not warrant nor
subscribe to the accuracy or scale
of said maps.
Zone Y (white) are areas determined to be
outside 500 year flood plain.
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CALLED 0.6885 ACRES
TRACT ONE
VAR17ECH SERVICES, LTD.
a Texas limited partnership
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C.F. No. 98-9811597
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20' BUILDING
(SETBACK
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VOL 2197, PG. 53
EXIII13IT "B"
REFER 'TO EXHIBIT""A' " -
FOR FIELD NOTE DESCRIPTION
4960 WASHINGTON BLVD.
BEAUMONT .•.TEXAS..77Z07-
0.6886 Acre Tract or Paarcel of Land
Out of and Part of Tract 3, Block A
Washington Place
Volume 14, Page 196, Map Records
C. Williams Survey, Abstract No. 59
Beaumont, Jefferson County, Texas.
Owner BLUE CROW PROPERTIES, LTD.
Census Tract: 13.01
In accordance with the
Flood Hazard Boundary Map,
Department of Housing and
Urban Development.
Community No.:480457
Panel No.: 0040 D
Date of FIRM: 6-6-02
This prop" lies in Zone T (white).
Location on map determined by scale
on map. Actual field elevation not
determined. Mark W. Whiteley and
Associates does not warrant nor
subscribe to the accuracy or scale
of said maps.
Zone Y (white) are areas determined to be
outside 500 year flood plain.
2W5 H k t4: W&ky a A= atw, hra
I dawrxmt m an kndnmrmt Of=-
axfica, h ea
Mark W WLWV & A1:a*fn - and 6 not to bo U=d.
4 Mthwt Nw wiffm antha
K,
October 6, 2015
Consider a request for a Specific Use Permit to allow an after school tutoring program (Alice D.
Weiner Children Center) in an RM -H (Residential Multiple Family Dwelling -Highest Density
District) at 2205 Washington Boulevard
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Boone, Planning & Community Development Director
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a request for a Specific Use Permit to allow an
after school tutoring program (Alice D. Weiner Children Center) in
an RM -H (Residential Multiple Family Dwelling -Highest Density
District) at 2205 Washington Bouldevard.
BACKGROUND
Clarissa Provost would like to open a non-profit after school tutoring/mentor program in her
home at 2205 Washington Bouldevard. The program will be for children from 11-17 years of age
and will operate from 3pm - 6pm, Monday - Thursday. Activities will include tutoring,
homework supervision and assistance, mentoring and college/career counseling. Participants
will not be charged. The applicant is requesting a waiver to the required perimeter screening and
landscape buffer. An existing 4' chain link fence divides the subject property from neighboring
properties.
At a Joint Public Hearing held September 21, 2015, the Planning Commission recommended 7:0
to approve a request to allow an after school tutoring program (Alice D. Weiner Children Center)
in an RM -H (Residential Multiple Family Dwelling -Highest Density District) at 2205
Washington Bouldevard, subject to the following conditions:
1. All requirements set forth by City Health, Building and Fire Departments be met.
2. Add 6' landscaped strip for the full length of the parking area as required by ordinance.
FUNDING SOURCE
Not applicable.
RECOMMENDATIONS
Approval of ordinance, subject to the following conditions:
1. All requirements set forth by City Health, Building and Fire Departments be met.
2. Add 6' landscaped strip for the full length of the parking area as required by ordinance.
And with a waiver to the landscape buffer and screening requirements.
SPECIFIC USE PERMIT APPLICATION
BEAUMONT, TEXAS
(Chapter 28, City Codes)
TO: THE PLANNING COMMISSION AND CI
APPLICANT'SNAME:(�/`il:
OUNCIL, CITY MONT; XAS
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APPLICANT'S PHONE : .-'40q 6 - � s I � FAX #:
NAME OF OWNER: , ) a � ► �� GL- `� l' � C� S�
ADDRESS OF
LOCATION Ol
LEGAL DESCRIPTION OF PROPERTY:
LOT NO. I— l
BLOCK NO. " 1
ADDITION1�>ooh 'e
DUMBER OF ACRES 6)'/43'0/
OR TRACT
PLAT
SURVEY
NUMBER OF ACRES
For properties not in a recorded subdivision, submit a copy of a current survey or plat showing the properties
proposed for a specific use permit, and a complete legal field note description.
PROPOSED USE
ZONE: ft \, ni 14
ATTACH A LETTER describing all processes and activities involved with the proposed uses.
ATTACH A SITE PLAN drawn to scale with the information listed on the top back side of this sheet.
ATTACH A REDUCED 8 %" X 11" PHOTOCOPY OF THE SITE PLAN.
THE EIGHT CONDITIONS listed on the back side of this sheet must be met before City Council can grant a specific use
permit. PLEASE ADDRESS EACH CONDITION IN DETAIL.
ATTACH THE APPROPRIATE APPLICATION FEE:
LESS THAN %z ACRE................................................................$250.00
'/2 ACRE OR MORE AND LESS THAN 5 ACRES ................... 3O CT(T
5 ACRES OR MORE...................................................................$650.00
I, beinor the undersigned applicant, understand that all of the conditions, dimensions, building sizes, landscaping and parking
areas depicted on the site plan sVlb,, adhered o as ended and approved by City Council.
SIGNATURE OF APPLICANTL'Lti /i DATE:
SIGNATURE OF OWNER: Aai i (IF NOT APPLICANT) DATE:
PLEASE TYPE OR PRINT A&D SUBMIT TO: CITY OF BEAUMONT
PLANNING DIVISION
801 MAIN STREET, ROOM 201
BEAUMONT, TX 77701
FILE NUMBER:
DATE RECEIVED: Phone - (409) 880-3764
Fax - (409) 880-3133
PLEASE MAKE NOTE ON REVERSE SIDE OF CONDITIONS TO BE MET REGARDING THE SITE PLAN AND LETTER OF
PROPOSED USES AND ACTIVITIES.
0
Clarissa Provost Clover
1450 Amelia
Beaumont, Texas 77707
August 20, 2015
Planning Commission and City Council
Manager
City of Beaumont
801 Main Street, Room 201
Beaumont, Texas 77701
Dear Sir or Madam:
The purpose of this letter is to state that the eight conditions for a specific use permit are meet.
Respectfully submitted as an officer of Alice D. Weiner Children Center a non-profit organization
extending educational support to our community youth.
(A). The property located at 2205 Washington will be compatible and not injurious to the use or
enjoyment of other property, nor diminish or impair values. The use is the hours of 3:00 pin - 6:00
pm for tutorials, an after school program. (B). The Alice D. Weiner Children Center will not
impede normal or orderly development or improvement of surrounding vacant property. (C). Yes,
adequate utilities, access roads, drainage and other supporting facilities have been or will be
provided upon completion of street repairs. (D). Design, location and of rear drop of /pick up
point and parking provides for safe and convenient movement vehicle and pedestrian traffic with
no adverse affects. (E). All nuisance prevention measures have been taken, students remain inside
for tutorials, eliminating noise , vibration. (F). Directional lighting will be provided in front and back
of establishment so there is no disturbance or adverse affect on neighboring properties. (G). There
will be sufficient landscaping and fencing to insure harmony and compatibility to adjacent property.
We are asking for a waiver of a masonary or wood fence to surround property, due to the fact
only activities outside will be drop off and pickup of youth. (H). The proposed use of 2205
Washington Blvd is in accordance with a Comprehensive Plan. Special note regarding fencing: We
have immediate neighbors signatures endorsing such in the neighborhood. Also, We are asking that
the request of having a wood or masonary fence be waived being their is already fencing
surrounding property.
Please contact me at the above address if you have any questions or need additional information. I
can be contacted by phone at 409-673-4154 or 409-600-5406.
This is a Rocketlawvenconi document.
Clarissa Provost -Clover
1450 Amelia
Beaumont, Texas 77707
July 28, 2015
City of Beaumont Planning Division
Board members
City of Beaumont
801 Main Street, Room 201
Beaumont, Texas 77701
Dear Sir or Madam:
I am writing this to the planning board requesting the approval of a specific use permit. The
property located at 2205 Washington in which the permit is being requested is to operate a non -
pro -fit educational after school program for youth 11-17 years of age. Operation hours will be
Monday - Thursday from 3pm - 6pm. During the described hours area youth will be offered
targeted academic support (homework, tutorials, peer tutorials, study strategies, and other
research base materials), social support (mentoring), and career exploration(computer based,
bring a student to work, college requirements, community careers, and other avenues). Research
continues to show when students get off track, more so high school youth, they are more likely to
drop out of school. Our organization hope to support and promote in our youth a commitment to
academic achievement, service and responsibility. Our center will be non-discriminatory, open to
students free of charge.
Myself, parents and others in our community, have seen and heard some of the challenges facing
our youth. Our organization has formed to support and service youth as they challenged
academically. The future of our city, community, families and individuals must be invested in our
youth not later but now.
We have contacted and have signatures of neighboring property owners encouraging and
endorsing such organization in the neighborhood. We have meet the conditions and explained that
the operation of and after school program will not diminish or impair their property. Sufficient
buffering is already in place. Neighbors invite the organization to the neighborhood and have
acknowledged this is an organization needed and wanted in the their community.
Sigaature I
Address:y7 Contact:
Please contact me at the above address if you have any questions or need additional information. I
can be contacted by phone at 409-673-4154.
This is a RocketLawyer.com document.
Clarissa Provost -Clover
1450 Amelia
Beaumont, Texas 77707
July 28, 2015
City of Beaumont Planning Division
Board members
City of Beaumont
801 Main Street, Room 201
Beaumont, Texas 77701
Dear Sir or Madam:
I am writing this to the planning board requesting the approval of a specific use permit. The
property located at 2205 Washington in which the permit is being requested is to operate a non-
profit educational after school program for youth 11-17 years of age. Operation hours will be
Monday - Thursday from 3pm - 6pm. During the described hours area youth will be offered
targeted academic support (homework, tutorials, peer tutorials, study strategies, and other
research base materials), social support (mentoring), and career. exploration(computer based,
bring a student to work, college requirements, community careers, and other avenues). Research
continues to show when students get off track, more so high school youth, they are more likely to
drop out of school. Our organization hope to support and promote in our youth a commitment to
academic achievement, service and responsibility. Our center will be non-discriminatory, open to
students free of charge.
Myself, parents and others in our community, have seen and heard some of the challenges facing
our youth. Our organization has formed to support and service youth as they challenged
academically. The future of our city, community, families and individuals must be invested in our
youth not later but now.
We have contacted and have signatures of neighboring property owners encouraging and
endorsing such organization in the neighborhood. We have meet the conditions and explained that
the operation of and after school program will not diminish or impair their property. Sufficient
buffering is already in place. Neighbors invite the organization to the neighborhood and have
acknowledged an organization nee _ the' community.
Signa �d '' V 6P
AdI'a—esus: o�/^ ® j,) Date: Contact:
Pleage contaet me at the above address if you have any questions 6r need additional information. I
can be contacted by phone at 409-673-4154.
This is a RocketLawyer.com document
Clarissa Provost -Clover
1450 Amelia
Beaumont, Texas 77707
July 28, 2015
City of Beaumont Planning Division
Board members
City of Beaumont
801 Main Street, Room 201
Beaumont, Texas 77701
Dear Sir or Madam:
I am writing this to the planning board requesting the approval of a specific, use permit. The
property located at 2205 Washington in which the permit is being requested is to operate a non-
profit educational after school program for youth 11-17 years of age. Operation hours will be
Monday - Thursday from Spm - 6pm. During the described hours area youth will be offered
targeted academic support (homework, tutorials, peer tutorials, study strategies, and other
research base materials), social support (mentoring), and career exploration(computer based,
bring a student to work, college requirements, community careers, and other avenues). Research
continues to show when students get off track, more so high school youth, they are more likely to
drop out of school. Our organization hope to support and promote in our youth a commitment to
academic achievement, service and responsibility. Our center will be non-discriminatory, open to
students free of charge.
Myself, parents and others in our community, have seen and heard some of the challenges facing
our youth. Our organization has formed to support and service youth as they challenged
academically. The future of our city, community, families and individuals must be invested in our
youth not later but now.
We have contacted and have signatures of neighboring property owners encouraging and
endorsing such organization in the neighborhood. We have meet the conditions and explained that
the operation of and after school program will not diminish or impair their property. Sufficient
buffering is already. in place. Neighbors invite the organization to the neighborhood and have
acknowledged this is an organization needed and wanted in the their community.
Signature
Address: }aF1 I ate: Q ! Contact: Y09 #-V-J//a
'V0-7 _!>CaS-91
Please contaet me at the above address if you have any questions or need additional iiifortnation. I
can be contacted by phone at 409-673-4154.
This is a RocketLawyercom document.
ORDINANCE NO.
ENTITLED AN ORDINANCE GRANTING A SPECIFIC USE
PERMIT TO ALLOW AN AFTER SCHOOL TUTORING
PROGRAM (ALICE D. WEINER CHILDREN CENTER) IN
AN RM -H (RESIDENTIAL MULTIPLE FAMILY DWELLING -
HIGHEST DENSITY) DISTRICT AT 2205 WASHINGTON
BOULEVARD IN THE CITY OF BEAUMONT, JEFFERSON
COUNTY, TEXAS.
WHEREAS, Clarissa Provost has applied for a specific use permit to an after
school tutoring program (Alice D. Weiner Children Center) in an RM -H (Residential
Multiple Family Dwelling -Highest Density) District at 2205 Washington Boulevard, being
Lot 1, Block 8, Booker Heights, Beaumont, Jefferson County, Texas, containing 0.129
acres, more or less, as shown on Exhibit 'A" attached hereto; and,
WHEREAS, the Planning and Zoning Commission of the City of Beaumont
considered the request and is recommending approval of a specific use permit to an
after school tutoring program (Alice D. Weiner Children Center) in an RM -H (Residential
Multiple Family Dwelling -Highest Density) District at 2205 Washington Boulevard;
subject to the following conditions:
; and,
• All requirements set forth by City Health, Building and Fire Departments
be met.
• Add 6' landscaped strip for the full length of the parking area as required
by ordinance. .
• A waiver be granted to the landscape buffer and screening requirements.
WHEREAS, the City Council is of the opinion that the issuance of such specific
use permit is in the best interest of the City of Beaumont and its citizens;
NOW, THEREFORE, BE IT ORDAINED
BY THE CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this ordinance are hereby,
in all things, approved and adopted; and,
Section 1.
That a specific use permit to allow an after school tutoring program (Alice D.
Weiner Children Center) in an RM -H (Residential Multiple Family Dwelling -Highest
Density) District at 2205 Washington Boulevard, being Lot 1, Block 8, Booker Heights,
Beaumont, Jefferson County, Texas, containing 0.129 acres, more or less, as shown on
Exhibit 'A" is hereby granted to Clarissa Provost, her legal representatives, successors
and assigns, as shown on Exhibit "B," attached hereto and made a part hereof for all
purposes, subject to the following conditions:
• All requirements set forth by City Health, Building and Fire Departments
be met.
• Add 6' landscaped strip for the full length of the parking area as required
by ordinance. .
• A waiver be granted to the landscape buffer and screening requirements.
Section 2,
That the specific use permit herein granted is expressly issued for and in
accordance with each particular and detail of the site plan attached hereto as Exhibit "B"
and made a part hereof for all purposes.
Ccr•tinn 2
Notwithstanding the site plan attached hereto, the use of the property herein
above described shall be in all other respects subject to all of the applicable regulations
contained in Chapter 28 of the Code of Ordinances of Beaumont, Texas, as amended,
as well as comply with any and all federal, state and local statutes, regulations or
ordinances which may apply.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
File 2239-P: A request for a Specific Use Permit to allow an after school tutoring program
Alice D. Weimer Children Center) in an RM -H (Residential Multiple Family Dwelling -
Highest Density District).
Location: 2205 Washington Boulevard
Applicant: Clarissa Provost 0 100 200
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October 6, 2015
Consider a request to abandon a 0.0781 acre portion of a general utility easement at 1610 IH -10 East
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
C)V,
PREPARED BY: Chris Boone, Director of Planning and Community Development
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a request to abandon 0.0781 acre portion of a
general utility easement at 1610 IH -10 East.
BACKGROUND
Anthony M. Leger of Soutex Surveyors & Engineers is requesting an abandonment of the
general utility easement located at 1610 IH -10 East, on behalf of Shujat Holding Company. The
easement was created when a portion of Isla Street was abandoned in 1982. In 2001, Spurg,
L.L.C. received a permit to construct the existing convenience store on a portion of the subject
easement. A 20'x84' portion of the building sits within the easement. Site plans submitted for the
permit did not show any existing easements.
An application for abandonment, submitted in 2002, was presented to the Commission with a
recommendation for denial. Entergy and Southwestern Bell both had objections to the
abandonment. In August, another request was brought to the Commission and denied. Although
Entergy no longer took issue with the request, AT&T and Time Warner Cable wished to retain
the easement. The applicant was informed that a written statement from AT&T releasing the
easement would be necessary for further review.
At a Joint Public Hearing held September 21, 2015, the Planning Commission recommended 7:0
to approve a request to abandon a 0.0781 acre portion of the general utility easement at 1610 IH
-10 East.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance.
APPLICATION FOR RIGHT-OF-WAY
OR UTILITY EASEMENT ABANDONMENT
CITY OF BEAUMONT, TEXAS
THIS IS AN APPLICATION TO ABANDON A: RIGHT-OF-WAY (ROW), UTILITY EASEMENT (UE)
OR ABANDON A RIGHT-OF-WAY BUT RETAIN A UTILITY EASEMENT.
NAME OF APPLICANT: ANTHONY M. LEGER / SOUTEX SURVEYORS & ENGINEERS
PHONE: 409-983-2004 FAX: 409-983-2005
AUTHORITY OF APPLICANT: see attached letter of Authorization
NAME OF OWNER: SHUJAT HOLDING COMPANY
PHONE: 409-727-6700 FAX: 409-727-2322
ADDRESS: 2950 TURTLE CREEK DR.. PORT ARTHUR. TX 77642
ALL OWNERS ABUTTING THE ROW OR UE MUST SIGN WRITTEN REQUEST.
(PLEASE ATTACH PROPERTY OWNER'S LIST TO THE APPLICATION)
DESCRIPTION OF ROW OR UE TO BE ABANDONED: 0.0781 Acre of Land, Part of the James Drake Survey,
A-18, Jefferson County, Texas
PRESENT USE OF ROW OR UE (LIST UTILITIES IF PRESENT) None
ATTACH A LETTER STATING THE REASONS FOR THE ABANDONMENT.
LEGAL DESCRIPTION OF PROPERTY:
LOT NO. OR TRACT
BLOCK NO. PLAT
ADDITION SURVEY James Drake Survey, A-18
ATTACH A MAP OR PLAT DELINEATING THE PUBLIC ROW OR UE TO BE ABANDONED AND THE
LEGAL DESCRIPTION OF ADJACENT PROPERTY (DIMENSIONED AND TO ENGINEERING SCALE).
ATTACH THE $300.00 APPLICATION FEE, THE ACTUAL COST OF NECESSARY APPRAISALS AND
TITLE COMMITMENTS. IF PROPERTY IS ABANDONED, APPRAISED VALUE OF THE FEE INTEREST
IN THE PROPERTY SHALL BE CHARGED.
TO THE BEST OF MY KNOWLEDGE, THE ABOVE INFORMATION IS TRUE AND CORRECT.
SIGNATURE
APPLICANT:
PLEASE TYPE OR PRINT AND SUBMIT TO:
FILE NUMBER:
DATE RECEIVED:
TE: August 26, 2015
eTTY OF BEAUMONT
PLANNING DIVISION
801 MAIN STREET, SUITE 201
BEAUMONT, TX 77701
Phone - (409) 880-3764
Fax - (409) 880-3133
APPLICATION FOR PUBLIC RIGHT-OF-WAY, ALLEY OR UTILITY EASEMENT ABANDONMENT
Application Ownership List
Date: August 26, 2015
We, the undersigned, being the sole owners of all the property abutting the proposed PARTIAL
abandonment of 0.0781 Acre of Land, Part of the James Drake Survey, A-18, Jefferson County, Texas
hereby respectfully petition
that the right-of-way, alley, or utility easement be closed and abandoned.
OWNER and ADDRESS Lot Block Addition
(tract) (tax plat) (survey)
SHUJAT HOLDINGS COMPANY
CITY OF BEAUMONT
NOTE: Please print or type your name and then use signature. Separate sheets may be used.
_ TBPE Firm No. F-5755
• s �. c,,®� TBPL5 Firm No. 10123800
LA EF.0005711
Doctors Drive
Port Arthur, Texas 77642
SURVEYORS&ENGINEERS -' office (409) 983.2004
�--.Fax (409) 983.2005
August 26, 2015
City of Beaumont
PLANNING DIVISION
801 Main Street, Suite 201
Beaumont, TX 77701
Phone: 409-880-3764
Fax: 409-880-3133
Ref: Abandonment of Utility Easement: 0.0781 Acre of Land, Part of the James Drake
Survey, A-18, Jefferson County, Texas.
Owner Info: SHUJAT HOLDINGS, a Texas Corporation
2950 Turtle Creek Drive
Port Arthur, Texas 77642
Transmitted herewith is a re -submittal request for a partial abandonment of the
above referenced property. After meeting with AT & T to address any possible objection
or change in the lines, we received a letter of "No Objection" on August 24, 2015.
Please let us know if there is anything further needed for approval.
Thank you,
Soutex Surveyors & Engineers
Pi.L-N-2018 FRI 02:28 Fly. SNATI ENTERPRISES INC.,
SHUJAT HOLDING COMPANY
2950 Turtle Creels Dr.
Port Arthur TX 77642
July 21 St 2015
TO WHOM 1T MAY CONCERN:
FAX X397272322 F.001
Phone 409.777.6700
Fax 409.727.2322
4, authorize Anthony Leder to sign on my behalf as Agent and submit application to
the City of Beaumont.
If you have any questions please feel free to contact me.
���� Eddie B. Cook AT&T Texas T: 409-839-6950
Manager -Engineering Design 555 Maln - Room 208 F: 409-839-6904
Construction & Engineering Beaumont, Texas. 77701 ecc5O3O@att.com
(SWBT)
Aug 24, 2015
City of Beaumont
Planning Division
801 Main Street, Suite 201
Beaumont, Texas 77701
RE: 1610 IH -10
To Whom It May Concern:
AT&T has no objections to abandon part of the utility easement at 1610 IH -10
in the James Drake Survey, A-18, Jefferson County, Texas.
Should you have any further questions, please contact me at 409/839-6950.
Sincerely,
e co -o -14i
Eddie Cook
eddie.cook@att.com
P=d Sponwr of the U S Olympic Team
Sta
LMI -rE---RC-,,,
From: Morrish, Christopher <cmorri32@entergy.com>
Sent: Wednesday, June 24, 2015 2:11 PM
To: stacey@soutexsurveyors.com
Subject: FW: ABANDONMENT Approval:1610 110 East, BMT
Please see below email
Thanks,
Chris Morrish
Agent, Right Of Way (Trans), Construction Mgmt - TX/Lcharl
cmorri32@entergy.com
Office (409)-347-5061
Cell (337)-377-4935
From: Morrish, Christopher
Sent: Wednesday, June 24, 2015 2:11 PM
To: 'randall@sautax.net'
Cc: HARRINGTON, AL J
Subject: RE: ABANDONMENT Approval:1610 110 East, BMT
After further review Entergy does not object the city abandoning this portion of its ROW.
Thanks,
Chris Morrish
Agent, Right Of Way (Trans), Construction Mgmt - TX/Lcharl
cmorri32@entergy.com
Office (409)-347-5061
Cell (337)-377-4935
From: Morrish, Christopher
Sent: Wednesday, June 24, 2015 10:14 AM
To: HARRINGTON, AL J
Subject: Re: ABANDONMENT Approval: 1610 110 East, BMT
We would not want to abandon this ROW.
Thanks,
Chris Morrish
On Jun 24, 2015, at 9:59 AM, HARRINGTON, ALJ <aharrin@entergy.com> wrote:
Chris,
Please see email from Stacey ........... I would not feel right answering on your
behalf. You trump distribution .............
1
Stacey ! E VV AF,
From: Larive, Adam <adam.larive@twcable.com>
Sent: Tuesday, June 23, 2015 4:07 PM
To: Stacey
Subject: RE: ABANDONMENT Approval:1610 110 East, BMT
Time Warner Cable, Approval of Abandonment.
,4&M za)lt;�w
Construction Coordinator
Time Warner Cable -
602 N. Hwy 69
Nederland Tx. 77627
Phone: ( 409 ) 720-5565
Fax: ( 409) 727-5050
Cell: ( 409) 284-3765
adam.larive@twcable.com
From: Stacey [mailto:Stacey@soutexsurveyors.com]
Sent: Friday, June 19, 2015 10:50 AM
To: aharrin@entergy.com; sandra.goodall@centerpointentergy.com; hg4734@att.com; Larive, Adam; dscanant@dd6.org;
rmiranda@ci.beaumont.tx.us; jmcneel@ci.beaumont.tx.us; dnewsome@ci.beaumont.tx.us; tgill@ci.beaumont.tx.us
Subject: ABANDONMENT Approval: 1610 110 East, BMT
Please see the attached Drawing and Metes & Bounds for: 1610 1-10 East Beaumont, TX.
Our client: SHUJAT HOLDINGS Inc., purchased the Convenient Store that had been Built prior OVER the Utility Easement
many years ago.
We are asking for the specified 0.0781 Acres of Easement to be ABANDONED officially.
Could you all look at the drawing and let us know of approval or opposition.
Thank You,
Stacey Garza
SOUfEX SURVEYORS & ENGINEERS
3737 Doctors Drive
Port Arthur, TX 77642
(409) 983-2004
(409) 983-2005 fax
staceV@soutexsurveVors.com
This E-mail and any of its attachments may contain Time Warner Cable proprietary information, which is privileged, confidential, or subject to copyright belonging
to Time Warner Cable. This E-mail is intended solely for the use of the individual or entity to which it is addressed. If you are not the intended recipient of this E-
mail, you are hereby notified that any dissemination, distribution, copying, or action taken in relation to the contents of and attachments to this E-mail is strictly
1
OB: A request to abandon 0.0781 acre portion of a general utility easement.
1610 IH 10 East
t: Anthony M. Leger, Soutex Surveyors & Engineers
100 200
1 1 Feet
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LI
ORDINANCE NO.
ENTITLED AN ORDINANCE VACATING AND
ABANDONING A 0.0781 ACRE PORTION OF A GENERAL
UTILITY EASEMENT LOCATED AT 1610 IH -10 EAST,
CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS.
WHEREAS, Shujat Hold Company has requested the abandonment of a 0.0781
acre portion of a general utility easement located at 1610 IH -10 East, City of Beaumont,
Jefferson County, Texas, as described in Exhibit "A" and shown on Exhibit "B," attached
hereto; and,
WHEREAS, the City Council has considered the purpose of said abandonment
and is of the opinion that the general utility easement is no longer necessary for utility
purposes and the abandonment of said general utility easement is in the best interest of
the City and should be granted;
NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT a 0.0781 acre portion of a general utility easement located at 1610 IH -1 -
East, City of Beaumont, Jefferson County, Texas, as described in Exhibit "A" and shown
on Exhibit "B," attached hereto, be and the same is hereby vacated and abandoned and
that title to such property shall revert to and become the property of the persons entitled
thereto by law.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
LEGAL DESCRIPTION FOR ORDINANCE PURPOSES
BEING 0.0781 acre of land, part of the James Drake Survey, Abstract No.
18, Jefferson County, Texas; being part of a (Called 0.4885) acre tract of
land conveyed to Shujat Holding Company, recorded in File No.
2015017567, Official Public Records, Jefferson County, Texas, and part of
a 60' wide utility easement to the City of Beaumont, recorded in Volume
2402, Page 373, Deed Records, Jefferson County, Texas; said 0.0781 acre
tract being more fully described by metes and bounds as follows, to wit:
COMMENCING at an "X" in concrete set on the intersection of the West
line of a dedicated public right of way known as Gulf Street and the North
line of a dedicated public right of way known as Interstate Highway 10 for
the Southeast corner of the (Called 0.4885) acre tract, having State Plane
Coordinate Values of N: 13978553.43, E: 3,513693.60;
THENCE, North 03 deg., 21 min., 33 sec., West (Called North 00 deg., 02
min., 44 sec., West), on the West right of way line of said Gulf Street, a
distance of 100.00' to a point being the Southeast corner of said City of
Beaumont easement; from which an "X" mark in concrete found for the
Northeast corner of the (Called 0.4885) acre tract bears North 03 deg., 21
min., 33 sec., West (Called North 00 deg., 02 min., 44 sec., West), a
distance of 29.61';
THENCE, South 86 deg., 36 min., 37 sec., West, on the South line of said
City of Beaumont easement, a distance of 10.00' to a point for corner being
the POINT OF BEGINNING and Southeast comer of the herein described
tract, having State Plane Coordinate Values of N: 13978652.70, E:
3513677.76;
THENCE, South 86 deg., 36 min., 37 sec., West, on the South line of said
City of Beaumont easement, a distance of 139.76' to a point for comer on
the West line of the (Called 0.4885) acre tract for the Southwest corner of
the herein described tract; from which a 60D nail, capped "F&S", for the
Southwest corner of the (Called 0.4885) acre tract bears South 03 deg., 12
min., 33 sec., East (Called South 00 deg., 01 min., 38 sec., East), a distance
of 125.20';
THENCE, North 03 deg., 12 min., 33 sec., West (Called North 00 deg., 01
min., 38 sec., West), on the West line of the (Called 0.4885) acre tract, a
distance_ of 24.14' to a point for corner being the Northwest corner of the
herein described tract; from which a 1/2" steel rod found for the Northwest
corner of the (Called 0.4885) acre tract bears North 03 deg., 12 min., 33
sec., West (Called North 00 deg., 01 min., 38 sec., West), a distance of
5.00;
EXHIBIT "A"
THENCE, North 86 deg., 36 min., 37 sec., East, a distance of 139.68' to a
point for comer being the Northeast comer of the herein described tract;
THENCE, South 03 deg., 21 min., 33 sec., East, a distance of 24.58' to the
POINT OF BEGINNING and containing 0.0781 acre of land, more or less.
Note: Bearings, distances, coordinates and acreage are based on State
Plane Coordinate Grid System, Texas South -Central Zone, NAD 83
(Epoch 2011) (U.S. Survey Feet), having a convergence angle of 02
deg., 23 min., 40 sec., a scale factor of 0.999951377, and a reference to
NGS monument AJ822 1.
0.0781 ACRE OF LAND
PART 0FTHE JAMES DRAKE SURVEY, ABSTRACT X0.18,
N
JEFFERSON COUNTY, TEXAS
®a
6 h
BEING 0.0781 acre of land, pert of the Jam- 1)1.hSurvey, Abstract
No. 18, Jaffcn.n County, Texas; being part of a (C,11.d 0.4805) Bare
----
-
w,t of land conveyed t. Shujat Holding Company. m...d.d in File No.
2015017567,OITiaial Public Records, Jd4rson County, Tex-, and part
- --- _
of n 60' wide utility --amen' In the City of Beene -4 mcardcd in
---
Volume 2402, Page 373, Deed Records, JIM-, County, Terms; said
-
0.0701 .cm tract being mvc fully decribed by main and baunda Be
faltows, to wie
C)" OF
OF P
AU
COMMENCING at an "x' in ..acre,. set an the i-ectien of the
VOL 240{ XE, EASNEe7sENi AYE.. ®�ra�ra
W-1 III. of a ed public ,bit. of way known -Gulf Shut and
ORD, eZJ.ej,RU.C.
_ ----
of E,
the North line of o dedicated public ,igh, of way Imown - Interam,e
Hlghamy 10 South.
POUND Ino
"-.a-
m_
�
far the -t coma, of the (Call .d 0.48851 eve wet,
ad
having Sta.60; Plane Coordinate Values of N. 13918551.43, E:
R
arm �>iNCP, sr -ae�
]513693.60;
N .3123]• W 5.00'
_ �°r°a"�erq+r`
(CALLED N OOTJT'JB• W)
THENCE. Nod h 03 deg., 11 m(n, 33 ace., West (Called North OD deg.,
02
�• ` _ sen
HB6DgJ)'E
min, 44 ace,W-t), an the West right of way line of said Gulf Sbeet
adidenceof100.00'lo a being the Southeast comer City
--_ NOJ12'J3'W 21.14'
IJ9, ��s�Pa� r �
BB ��TrSN. •ate®
point of said of
Baan -an e-.mem; fmm whi,h an'W' mwk i......1.1 ..d Do, me
(CALLED N COUI']8• W)
----_-_
-
Norlhe-t corner of'he (Called BASES).cm indt boon Nodh 03 dog, 21
.in., 33 sen, West (Coiled Head,00 deg., 02 min., 44 sec., W-),
distanm 0f29.6l';
se; $
m m Darr 'r
THENCE, S.mh 86 deg., 36 min., 77 sea, West, on the gout, line of
g G3Z1'33• is G
said City of Beaumont e-ement, n didenm of 10.00' to o point for
0.0781 ACRE OF LAND
S 6625 J7• W 1]5,)6' 24'5D ¢,y
6
mer being the POINT OF BEGINNING and Spathe -s comer of the
heron dandleal I-, having Slate Plane Caordinm. Values of N:
PART OF TIDd JAMSDRAKE SURVEY '
AEETRAGT N0. 18
told
ae
13978652.70, E: 3513677.76;
JEFFERSON COUNTY, TEXAS '
av .was ro1Dea'mN.
a'9V➢DDIO ole rode. sue
THENCE, Sou,h 86 dog., 36 min., 37 em, West on the South line of
POW I OF BEGINNING
said City of Beau oat a-emene a distance of 179.16' to o point for
IR
X•1]9)8652)0 I
(]11]677.18
n 'he Wa' line of the (Called 0.4885) ova h. Be, the
t
of the hcrcin described trac0 from which.6oD roil,•.';+;
"1;. '('JI'='•1 sib'
cappodeRmmer
mppcd"P8:5",t.""Soulhwcd coder.f the (Called BASES),... wct
bean South 03 deg., 12 min., 33 sec., Beat (Called South 00 dee., DI
�� gD6DB'SYW
min., 38 sec, East), a dirt..., of 125.20%
Nodh d,),
I m
®
to
ITHENCE,
07 12 min, 33 sec, West ((Calle Noah 00 deg.,
01 in., 38 mc. the Wcst It., 0.4885)
gy 4
f 24.1 on acre
a ., ballad
cam, a distencc of 24.14' to o point far corner being the Nodhw-t
I
m .mma oY,rNy63•o- 8
I
of We ,min d-cribcd Oacr, fmm which a'A" steel rad fowd for
POC
8X0 Q
gp
Wer
e Northwest comer of the (Called 0.4885) acre Inst bears Nodh 03
deg., 12 73 Wcst NwIN deg„
O�JU' I
_l..�NtA.PA1
4.010 3g l
m
mus., sc.., (Called 00 01 min., 38 sm,,
w.m), a aia,an.. ars.Co';
a � I�
m o L �.a
m :f B/ LY
D
THENCE, Nadi, 86 deg., 36 in., 37 mc., cad. B distance.(139AW to
'r point [ar -mer being the Noble -t mm -r of the herein described
g
Ira.nO
-
C
TFIENCE. South O] dog., 21 min., 77 sea, Pmt a distanm of 24.58' la
b
the POINT OF BEGINNING and cont.ining 0.0767 ova of land mare
I
.D.
'
ur os q
..
or loss
o o o
Note B -vi.,, distend-, aoonlin lu and acreage we based on Sense
Plane Coordiwm Grid System, Tex- Soulb-C-rd Zane, NAD 03 TxooT "No.
.S. Feet), having a c.nvvamee east. of 02 ro
(Epoch 2011) (U.S.Survey �Hotwu
deg23 40 (m 0.999951377,
1
'
min., sec., o acme e, of and o refuence to
S _
monument 8221.
S 771515' W 15265'
�_ xOpTx p.O.W N1[ �
This d -cd basad on the Land Surve made b
y y Anthonyy
60D NM
(CAl1J:0 5 B034'OB• W 152.52'1 APED 7W.
N
B 771518' W 15217
(CALIF➢ S BO] '06• W MAD')
POINT OF
.
Le u, Rc i-edsPref-sional land Sury
g gissve cyor No. 5481, on June 6,
f is.z�
STM . EDN.
2013,
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SSne9].6o
City orD...... t
LEGEND
LS•25-0419-A
1INTERSTATE HIGHWAY 10
�•mE
IS
m - maNa .Est
NO. BFMNDS CDOROWAIES, NS -.S No.: TIRE SURVEY DOES NOT WARRANT
ACREAGE ARE BASED ON 9rATf PUN[ ENERMIP. TNERE My BE EASEHENN,
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FEMA Flood Zone:
CD
CORONATE CUD 5Y51Ea1, TEXAS -SOUTH OR OIHFA MATIFJIS NDT FNOWX.
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of ]0'+0', A SCAtE ,ACTOR or
_- Coodrn-Hy Panel NO.:
® WJe1o'X 485457-0020-C
0 9951])) INB ME RFfERENCEO TO N.R F8 aB02o]B62o BY.R..1C
uuwuwr AJau'
• POINT FOR CORNEA ec/a - papal Date: 8/06/02
os/x . sou ADA
m-a�ts.x o) aanvs LOCATE CORNERS AND SHOW snPROVEMENTS
5fD3O
PROJ. NO, 15-0419-A
0.0781 ACRERE OFF LAND
PART OF THE JAMES DRAKE SURVEY
TN]mmmuwx. war wa ml. ma..r m. e.r 67ans m.e. .a rn.
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ABSTRACT N0. 18
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JEFFERSON COUNTY TEXAS
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BEAUMONT, TEXAS 77703
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October 6, 2015
Consider a resolution approving a contract with Placo, LTD. of Lumberton for the Sewer
Plant -Clarifiers Rehabilitation Project
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager `I
PREPARED BY: Amalia Villarreal, P.E., Interim Water Utilities Director Al
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution approving a contract with Placo, LTD.
of Lumberton, Texas, in the amount of $3,298,432.21 for the Sewer
Plant — Clarifiers Rehabilitation Project.
BACKGROUND
The proposed project shall provide for the removal and replacement of tow (2) primary and two (2)
secondary clarifier mechanisms, four (4) total, including all electrical installations, walkways,
scum baffles, pressure washing, and appurtenances. The base bid also includes the rehabilitation
of existing 36 -inch diameter yard piping. The additive items shall provide for the removal and
replacement of existing slide gates and replacement of damaged weirs. The award is for Base Bid
Items No. 1, 4 thru 15; Alternative Bid Items 2A and 3A; and Additive Items No. 16, 17, and 27.
Following screening and grit removal at the sewer treatment plant headworks, the wastewater
flows slowly through the primary clarifiers where most settleable solids settle down to the bottom.
As the wastewater continues through the treatment process, it enters the secondary clarifiers that
again allow for any solids to settle to the bottom. These existing clarifiers and related yard piping
were installed in the early to mid-1950s, with some rehabilitation work done on them in 1996.
The MBE participation will be with the following: Standard Cement Mat, Inc. of Houston,
Texas; T -Gray Utility & Rehab Co., LLC of Cypress, Texas; and Gulf Coast Electric Co., Inc., of
Beaumont, Texas. The total amount of the subcontracts is $460,091.00, which represents 13.95%
of the total bid.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of the resolution.
6"tW�,
SCHAUMBURG m F' POLK,
BEAUMONT - HOUSTON ` TYLER
September'28, 2015
Ms. Molly Villarreal. P.E.
Interim Water Utilities Manager
City of Beaumont,
D 50 Langham Rd.
Beaumont, Texas 77707
Re: City of Beaumont
Sewer Plant - Clarifiers Rehabilitation Project
Recommendation ofAward
Dear Ms. Villarreal,
Bids were received on Thursday, September 17, 2015 for the above referenced project. This project is
to remove and replace 4 of the existing 8 clarifier mechamsms, including pipe rehabilitation and
influent gate replacements associated with the clarifiers. Schaumburg- & Pok- Inc. has reviewed the,
submitted bids and recommends that the project be awarded for Base Bid Items No. 1, and 4 thru 15;
Alternative Bid Items ZA and 'IA. plus Additive Items No. 16, 17, and 27 to Placa, LTD. of
Lumberton Texas for a total contract amount of 53298.432.31.
Please find attached a copy of the Bid Tabulation for your use. Iffyou have any questions or require
any additional information please contact me.
Sincerely,
SCHAUMBURG & POLK, INC.
Mark Manp, P.E.
Project Manager
Enclosures
cc- Mr. John Plake, Placo LTD.
Mr. Jef frey G. Beaver, P -E -, Schaumburg, & Polk Inc
Bort-1106 - Corr
F TMIU 106 Qarffi� Rd�aba=mTwW---1=- of AwanLd-y
09128/15 402.866,0337 F
80mollegeStreet I eesurnont,Texas 7?707 I www.spi-eng.com 409.666.0341 P I
BID TABULATION
CITY OF BEAUMONT
JEFFERSON COUNTY, TEXAS
SEWER PLANT CLARIFIERS
REHABILITATION PROJECT
4m (1PL`NiN(•_ 11ATF. Thnreernv Q. f—hnr 11. 7015
df -,Bid TabuladonBid Tabutation
9/28/2015 9:59 AM Page i
ALLCO
PI.ACO, LTD.
P.O. Box 3684
P.O. Box 8120
item
Qty
Unit
Description
Beaumont, TX 77704
Lumberton, TX 77657
Unit Price
Item Total
Unit Price
item Total
1.
!
LS
Mobilization, including payment bond, performance bond, insulanee, erection of field
office and moving equipment to project, all in strict conformance with plans and
$90,000.00
$90,000.00
$100,000.00
$100,000.00
specifications; NOT TO EXCEED 3% OF TOTAL PROJECT BID for,
?,
I
is
Furnish ail labor, material and equipment to REHABILITATE TWO (2) PRIMARY
CLARIFIER UNITS, by removal and replacement of the clarifier mechanism with
ENViRODYNE SYSTEMS INC. equipment including the bridge, scum removal, all
electrical conduit and conductors, control panels, appurtenances, pressure washing,
$1,111,514.14
$1,111,514.14
$1,029,842.84
$1,029,842.84
remeval of all sludge and debris, surface preparation, coating and provide all new
complete and operable clarifier mechanisms including new bridge, all electrical condui
and conductors, control panels, and all necessary appurtenances all in strict accordance
3.
I
LS
Furnish all labor, material and equipment to REHABILITATE TWO (2) FINAL
CLARIFIER UNITS, by removal and replacement of the clarifier mechanism with
ENVIRODYNE SYSTEMS INC. equipment, including the bridge, scum removal, all
electrical conduit and conductors, control panels, appurtenances, pressure washing,
$1,100,216.35
$1,100,216.35
$1,026,038.39
$1,026,038.39
removal of all sludge and debris, surface preparation, coating and provide all new
complete and operable clarifier mechanisms including new bridge, structure
modifieations all electrical conduit and conductors, control panels, and all necessary
appurtenances all in strict accordance with theplans and specifications for,
4.
600
LF
LiNE B & N - Furnish all labor, material and equipment to rehabilitate 36" diameter
concrete yard piping by C.I.P.P. complete in place, all depths, including liner pipe,
$650.00
$390,000.00
$218.00
$130,800.00
connection/tenninations, setup fees, surface restoration, testing and necessary
appurteuances, all in strict accordance with plans andspecifications for.
5.
600
LF
Clears and Televise (Pre -construction) all existing 36" lines for rehabilitation by
875.00
$45,000.00
S24.00
$14,400.00
i eburstlCIPD all sizes all depths, all in accordance with plam ands ecifrcations for
6.
381
LF
Clean and Televise (Pre -construction) all existing 8" lines for rehabilitation b
$25.00
$9,525.00
$2250
$8,572.50
i eburstlCIPD all sizes, all depths, all in accordance with plans andspecifications for
7.
600
LF
Televise (Post -construction) all existing 36" lines for rehabilitation by pipebursttClPD,
$10.00
$6,000.00
$17.00
$10,200.00
all sizes all depths, all in accordance with plans and specifications for
8,
381
LF
Televise (Post -construction) all existing 8" lines for rehabilitation by pipebursUCIPD, all
$5.00
$1,905.00
$22.50
$8,572.50
sizes all depths, all in accordance with plans andspecifications for
df -,Bid TabuladonBid Tabutation
9/28/2015 9:59 AM Page i
Blit TABULATION
CITY OF BEAUMONT
JEFFERSON COUNTY, TEXAS
SEWER PLANT CLARIFIERS
REHABILITATION PROJECT
RID OPF.NINC DATE: Thursday. Sentember 17.2015
df -.Bid TabutationSid Tabulation
9/28/2015 9:59 AM Page 2
ALLCO
PLACO,LTD.
P.O. Box 3684
P.O. Box 8120
Item
Qty
Unit
Description
Beaumont, TX 77704
Lumberton, TX 77657
Unit Price
Item Total
Unit Price
Item Total
9•
1
LS
Special shoring, as required for trench safety, furnished and installed, complete in place,
all in strict accordance with theptans and specifications for.
$150,000.00
$150,000.00
$4,800.00
$4,800.00
to.
I
LS
Trench Safety Plan, in accordance with Specification item No. 2010 as prepared and
sealed by a Texas Registered Engineer, including required geotechnical engineering soils
$1,000.00
$1,000.00
$1,500.00
$1,500.00
re ort. all in strict accordance with plarts and specifications for,
11.
300
LF
Trench Safety System, trench safety protection for all excavations over five -feet deep,
designed, fumished and installed, complete and in place, including shoring, trench boxes,
$10.00
$3,000.00
$10.00
$3,000A0
or other approved means and was in strict accordance with plans andspecifications for,
12.
1
LS
Bypass Pumping, provide all temporary discharge and suction lines, fittings,
connections, caps, plugs, pumping units, controls, labor and equipment, all in accordance
$290,301.45
$290,301.45
$835,000.00
$835,000.00
with the laps ands eofications for,
13.
1.020
LF
Rehabilitate Primary Clarifier (No. 2 & 3) Effluent Launders, including all labor,
$2b3.97
$269,249.40
$290.00
$295,800.00
materials, cleaning,scum removal all in accordance with plans ands ecificatious £or
14.
1
LS
ALLOWANCE - Groundwater Control, including all labor and materials, well
$20,000.00
$20,000.00
$20,000.00
$20,000.00
pointing,um hi as directed b OWner%E'It ' eer. Reimbursement based on supplied
15.
1
LS
ALLOWANCE - CONSTRUCTION INCIDENTALS, as uncovered during
$25,000.00
$25,000.00
$25,000.00
$25,000.00
eonstruciton and as directed by OWNER/Engineer.
TOTAL BASE BID ITEMS I Thm 15 $3,512,711.34
$3,513,526.23
2A
I
LS
Furnish all labor, material and equipment to REHABILITATE TWO (2) PRIMARY
CLARIFIER UNITS, by removal and replacement of the clarifier- mechanism with
Evoqua/Euvirex Equipment including the bridge, scum removal, all electrical conduit
and conductors, control panels, appurtenances, pressure washing, rerneval of all sludge
$1,220,982.00
$1,220,982.00
$811,452.47
$811,452.47
and rleHas, surface preparation, coating and provide all new complete and operable
clarifier mechanisms including new bridge, all electrical conduit and conductors, control
panels, and all necessary appurtenances all in strict accordance with the plans and
3A
I
LS
Furnish all labor, material and equipment to REHABILITATE TWO (2) FINAL
CLARIFIER UNITS, by removal and replacement of the clarifier mechanism
Evogau/Envimx Equipment, including the bridge, scum removal, all electrical conduit
and conductors, control panels, appurtenances, pressure washing, removal of all sludge
$1,208,010.00
$1,208,010.00
$821,062.62
$821,062.62
and debris, surface preparation, coating and provide all new complete and operable
clarifier mechanisms including new bridge, structure modifications all electrical conduit
and conductors, control panels, and all necessary appurtenances all in strict accordance
with the plans and specifications for,
TOTAL ALTERNATE BID ITEMS 2A & 3A $2,428,992.00
$1,632,515.09
df -.Bid TabutationSid Tabulation
9/28/2015 9:59 AM Page 2
BID TABULATION
CITY OF BEAUMONT
JEFFERSON COUNTY, TEXAS
SEWER PLANT CLARIFIERS
REHABILITATION PROJECT
BID OPENING DATE: Thursdav: September 17.2015
df -Sid TabulationBid Tabulation
9728/2015 9:59 AM Page 3
ALLCO
PLACO, LTD.
P.O. Box 3684
P.O. Box 8120
Item
Qty
Unit
Description
Beaumont, TX 77704
Lumberton, TX 77657
Unit Price
item Total
Unit Price
Item Total
16.
4
EA
Primary Clarifier Distrubution Box - Remove and Replace existing Slide Gates ,
complete in place, including all labor, materials, equipment, concrete repairs, fasteners,
$28,799.27
$115,197.08
$21,516.35
$86,065.40
electric actuators, electrical and controls. and necessary appurtenances, all in strict
accordance with plans and specifications for.
17.
4
EA
Final Clarifier DIstrubution Box - Remove and Replace existing Slide Gates ,
complete in place, including all labor, materials, equipment, concrete repairs, fasteners,
$29,066-77
$116,267.08
$21,818.33
$87,273.32
electric actuators, electrical and controls, and necessary appurtenances, all in strict
accordance with plans and specifications for.
18.
1.020
LF
Rehabilitate Primary Clarifier (No. 1 & 4) Effluent Launders, including all labor,
$376.08
$383,601.64
$290.00
$295,800.00
materials, cleaning, scum removal all in accordance with plans ands specifications for,
19.
90
LF
LINE 4§'1 - Furnish all labor, material and equipment to rehabilitate 8" diameter primary
clarifier scum lines by Remove and Replace, complete in place, all depths, including
$237.39
$21,365.10
$399.00
$35,910.00
connection to existing lines and manholes, surface restoration, testing and necessary
appurtenances, all in strict accordance with plans andspecifications for. '
20.
338
LF
LINES Y - Furnish all labor, materials and equipment to abandon 8" diameter final
clarifier sludge lines in place by plugging and filling with grout all in strict accordance
$80.80
$27,310.40
$17.00
$5,746.00
with the plans and s ecifications for,
21.
338
LF
LINES Y - Furnish all labor, materials and equipment to install new 8" SDR -17 HDPE
final clarifier sludge lines by Direcinal Drill or Bore Method complete in place, all
depths, connection to existing lines and sludge pockets, surface restoration, cutting and
$286.80
$96,938.40
$125.00
$42,250.00
patching of clarifier bottom slab, testing and necessary appurtenances, all in strict
accordance with plans mudspecifications for.
22.
8
EA
Clarifier Sludge Pockets - Fumish all labor, materials and equipment to install new 8"
clarifier sludge line connection to sludge pockets, including cutting and patching o
$10,530.62
$84,244.96
$18,000.00
$144,000.00
clarifier bottom slab, and necessary appurtenances, all in strict accordance with plans
23.
1
EA
Primary Clarifier Manhole (C)- Furnish all labor, material and equipment to remove
and replace existing manholes with new 3' x 3' precast concrete junction box includin
excavation, backfill, bottom RC slab, connection to all incoming and outgoing pipes,
$92,647.59
$92,647.59
$116,000.00
$116,000.00
sluice gates, 2" fiberglass grating, sluice gates and operates, all in strict accordance with
the plans andspecifications for
df -Sid TabulationBid Tabulation
9728/2015 9:59 AM Page 3
BID TABULATION
CITY OF BEAUMONT
JEFFERSON COUNTY, TEXAS
SEWER PLANT CLARIFIERS
REHABILITATION PROJECT
BID OPENING DATE: Thursdav, Seutember 17.2015
The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate
Signature .ate ~`, Date
?JA,RK WHIN
...... ..e...aa-.h; •..
df.Bid TabutationBid Tabulation
9/28/2015 9:59 AM Page 4
ALLCO
PLACO, LTD.
P.O. Box 3684
P.O. Box 8120
Item
Qty
Unit
Description
Beaumont, TX 77704
Lumberton, TX 77657
Unit Price
Itean Total
Unit Price
Item Total
24.
t
EA
Primary Clarifier Manhole (D)- Furnish all labor, material and equipment to remove
and replace existing manholes with new 3' x 3' precast concrete junction box including
excavation, backfill; bottom RC slab, connection to all incoming and outgoing pipes,
$92,647.59
$92,647.59
$116,000.00
$116,000.00
sluice gates, 2" fiberglass grating, sluice gates and operates, all in strict accordance with
the vlaus and s ecifications for
25.
352
LF
LINE W - Furnish all labor, material and equipment to rehabilitate 8" diameter cast iron
sludge piping by C.I.P.P, complete in place, all depths, including liner pipe,
$150.00
$52,800.00
$122.00
$42,944.00
connection/tenninations, setup fees, surface restoration, testing and necessary
lappurtenances, all in strict accordance with plans andspecifications for.
26.
206
LF
LINE X - Furnish all labor, material and equipment to rehabilitate 8" diameter cast iron
sludge piping by C.I.P.P. complete in place, all depths, including liner pipe,
$150.00
$30,900.00
$129.00
$26,574.00
connection/terminations, 45 degree fittings, spool pieces, setup fees, surface restoration,
testing and necessary appurtenances, all in strict accordance with plans and specifications
27.
450
LF
REPLACEMENT WIERS - Furnish all labor, material and equipment to install new
Wier sections {non-metallic} to replace damaged sections as directed, all in strict
$37.89
$17,050.50
$77.63
$34,933.50
accordance with plans andspecifications for.
TOTAL ADITIVE ITEMS(Items 16-27
$1,130,970.30
$1,033,496.22
Bid Schedule
X
Y
Informaiton Required of Bidders
Y
Y
Conflict of Interesti
Y
Y
Schedule C
The Bid Proposals submitted have been reviewed, and to the best of my knowledge this is an accurate
Signature .ate ~`, Date
?JA,RK WHIN
...... ..e...aa-.h; •..
df.Bid TabutationBid Tabulation
9/28/2015 9:59 AM Page 4
CITY OF BEAUMONT
Placo, Ltd.
VENDOR NAME
SCHEDULE C
SCHEDULE OF MBE PARTICIPATION
CERTIFIED MBE
CONTRACTOR
ADDRESS
TYPE OF WORK
AGREED PRICE
Standard Cement Mat., Inc.
5710 W. 34th St.
Houston, Texas 77092
Launder Restoration
$ 219,300.00
T -Gray Utility & Rehab Co., LLC
P. O. Box 2176
Cypress, TX 77410
CIPP
$ 132,791,00
Gulf Coast Electric Co., Inc.
2005 Pecos
Beaumont, Texas 77701
Electrical Subcontractor
$ 108,000.00
The undersigned will enter Into a formal agreement with MBE Contractors for work listed In this schedule conditioned upon execution of a contract with the
City of Beaumont.
NOTE: 1, This schedule should be submitted with your bid.
SIGNATURE A LA
-47-
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to Placo, LTD, of
Lumberton, Texas, in the amount of $3,298,432.21 for the Sewer Plant -Clarifiers
Rehabilitation Project. The proposed project shall provide for the removal and
replacement of two (2) primary and two (2) secondary clarifier mechanisms.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
October 6, 2015
Consider a resolution authorizing the City Manager to execute an agreement with CDM Smith, Inc. of
Houston to continue management of the Municipal Separate Storm Sewer System (MS4) Permit
•
•
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Joseph Majdalani, P.E., Public Works Director
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute an agreement with CDM Smith, Inc. of Houston, Texas in
the amount of $260,000 to continue management of the Municipal
Separate Storm Sewer System (MS4) Permit for the City of
Beaumont.
BACKGROUND
On October 16, 2012, by Resolution No. 12-249, City Council awarded CDM Smith, Inc. of
Houston, Texas an agreement for Professional Engineering Services to manage the Municipal
Separate Storm Sewer System (MS4) Permit. The manager of the permit conducts dry and wet
weather screenings of our five major outfalls in the City. Under the permit, the City is required to
submit an annual report to the Texas Commission on Environmental Quality and the EPA,
summarizing activities and results of the screenings and other inspections conducted throughout
the year which CDM Smith, Inc., will complete on the City's behalf.
FUNDING SOURCE
General Fund -Public Works Department.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Engineering
Services Agreement between the City of Beaumont and CDM Smith, Inc., of Houston,
Texas, in an amount not to exceed $260,000, to manage the Municipal Separate Storm
Sewer System (MS4) Permit on behalf of the City of Beaumont. The agreement is
substantially in the form attached hereto as Exhibit "A" and made a part hereof for all
purposes;
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
ENGINEERING SERVICES AGREEMENT
STATE OF TEXAS
COUNTY OF JEFFERSON §
CITY OF BEAUMONT §
AGREEMENT FOR
Engineering and Related Services
for
Municipal Separate Storm Sewer System Permit
SECTION 1
This Agreement made and entered into in Beaumont, Jefferson County, Texas between
the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City"
and CDM Smith, duly licensed, and practicing under the laws of the State of Texas, hereinafter
termed "Engineer", said Agreement being executed by the City pursuant to the City Charter and
Ordinances and Resolutions of the City Council, and by said Engineer for the Engineering
Services hereinafter set forth in connection with the above designated Project for the City of
Beaumont.
I. General
A. Detailed Project Description
The Engineer will manage the Municipal Separate Storm Sewer System (MS4) Permit for
the City of Beaumont. The Engineer will conduct all representative monitoring, calibrate
flow meters, conduct required dry and wet weather screenings, and Industrial monitoring.
The Engineer will prepare and submit an Annual Report to the TCEQ and- EPA and
represent the City on permit renewal modifications. The Engineer will conduct employee
training at City departments and provide Storm Water Management Program (SWMP)
implementation activities for Best Management Practices (BMPs). The Engineer will
assist the City on Industrial facility inspections and construction site audits when needed.
The Engineer shall update and maintain herbicide and pesticide compliance along with
data management. Engineer will perform other duties as required by the MS4 Permit.
B. The Engineer shall not commence work on this proposed Project until he has been
notified in writing to proceed.
The Engineer, in consideration for the compensation herein provided, shall render all
professional services, including any associated subconsultants, necessary for the
development of the Project to completion, as provided in this Agreement.
FY 2016 Stormwater Agreement CDM Smith 1
EXHIBIT "A"
II. Basic Services
A. Meet with the City to determine the schedule for project.
B. Conduct all required monitoring.
1. Representative monitoring.
a. Preparation for sampling events, including procurement and maintenance of
sampling equipment as required by the City.
b. Collect composite samples during three seasonal events at five locations.
c. Submit samples to appropriate laboratory including sample preservation, chain of
custody, and sample volume calculations based on flow estimates developed
using DD6 stage measurements.
d. Analyze laboratory data and compile DMR forms for data submission to the
TCEQ/EPA via the MS4 Annual Report.
e. Inform the City of any problems with associated collections and methods to
resolve problems.
2. Dry weather screening (20% of all outfalls in given year or greater, or on alternative
schedule as agreed upon with City of Beaumont).
a. Onsite test kit analysis of dry weather flows as per project standard operating
procedures.
b. Reporting of illicit discharges and tracking elimination efforts as per project
standard operating procedures.
c. Review and confirm previously identified outfalls
d. Development of drainage area delineations for outfalls as requested by the City
e. ]Inform the City of any problems with associated screenings or discharges and
methods to resolve problems.
3. Wet weather screening (per schedule defined in Bacteria Reduction Plan and/or
permit).
a. Identification of -and field investigation of wet weather screening locations
b. Field sample collections and test kit analysis.
c. Reporting of illicit discharges and tracking elimination efforts.
d. Inform the City of any problems with associated screenings or discharges and
methods to resolve problems.
4. Industrial monitoring (conducted if deemed necessary by inspection or other
requirements).
a. Assist City with industrial monitoring as requested
If request, perform laboratory sample collection and preservation as well as
laboratory submission and chain of custody documentation.
b. If requested by City, analyze laboratory results for prioritized facility inspection.
c. Inform the City of any problems with associated industrial screenings or
discharges.
5. Landfill MSGP monitoring (conducted during wet weather screenings as required by
Multi -Sector General Permit).
FY 2016 Stormwater Agreement CDM Smith 2
a. Laboratory sample collection and preservation.
b. Laboratory submission and chain of custody documentation.
c. Inform the City of results and any problems with associated industrial screenings
or discharges.,
C. Development and submission of -Annual Report.
1. Conduct DD6 and City of Beaumont departmental meetings and quarterly data
requests to assess compliance as required
2. Gather required data for the annual report using tracking spreadsheets and submit
methods of improvement as needed.
3. Provide Draft of annual report to City staff by January 15, 2016
4: Submit MS4 Annual Report to TCEQ by February 1, 2016
D. Storm Water Management Program Implementation.
1. Conduct employee training at city departments or during one annual training event.
2. SWMP Implementation Activities for BMPs.
a. Implement SWMP activities for Permit Year 4 as requested by City
b. SWMP review and identification of implementation priorities.
c. Update guidance documents, inspection forms and outreach materials.
E. Inspection Services.
1. Industrial Facility Inspections. As requested by City, one engineer will attend
industrial inspections with City inspector.
a. Preparation and initial facility research.
b. Facility compliance records review.
c. Review Facility benchmark monitoring records and record information into
centralized tracking spreadsheet.
d. Facility walk-through and inspection report completion.
e. Review correspondence with industrial facility.
f. Implementation of associated enforcement actions and related correspondence.
2. Construction Site Audits. As requested by City, one engineer will attend industrial
inspections with City inspector.
a. Municipal construction site audits to assess compliance with TCEQ construction
general permit.
F. Permit Renewal.
1. Preliminary investigations and coordination with TCEQ for permit renewal
2. Preparation of permit application and fact sheet (if requested)
3. Review of draft permit
4.. General permit renewal modifications as needed.
5. Represent City in permit negotiations with TCEQ/EPA.
6. SWMP modifications.
G. Herbicide and Pesticide Compliance
1. Conduct departmental meetings to assess compliance.
H. Data Management.
1. Maintain tracking spreadsheet for annual reporting.
FY 2016 Stormwater Agreement CDM Smith 3
2. Develop database and GIS map for tracking major outfalls inventory.
3. Special Services (not applicable to this agreement)
4. Additional Services
All work that will be performed by the Engineer at the request of the City that is described in
this paragraph and not included in the paragraphs above, shall constitute Additional Services.
Additional Services shall include, but are not limited to the following,:
a. Services required by the City in any litigation or other controversy as an expert witness,
including actual testimony time, stand-by waiting time, preparation of engineering data
and reports or depositions and consulting with the City or its attorney.
b. Preparation of any special reports, applications for permits or grants, and appearances
before any regulatory agencies or public hearings.
c_ Any revisions of previously approved work.
d. Any travel and subsistence to points other than Engineer's or City's Offices and Project
site.
e. Preparation of exhibits.
f. Additional services due to significant changes in scope of Project or its design including
but not limited to changes in size, complexity, or character of construction as agreed to
by both parties. These tasks may be authorized at the direction of the Public Works
Director.
5. Coordination
a. The Engineer shall hold monthly conferences with the Public Works Director, hereinafter
termed "Director", or his representatives to the end that the Project as developed shall
have the full. benefit of the City's experience and knowledge of existing needs and
facilities, and be consistent with its current policies and standards. To assist the Engineer
in this coordination, the City shall make available for the Engineer's use in planning and
designing the project all existing plans, maps, field notes, statistics,. computations, and
other data in its possession relative to existing facilities and to this particular Project, at
no cost to the Engineer. However, any and all such information shall remain the property
of the City and shall be returned if instructed to do so by the Director.
b. The Director will act on behalf of the City with respect to the work to be performed under
this Agreement. He shall have complete authority to transmit instructions, receive
information, interpret and define the City's policies and decisions with respect to
materials, equipment, elements and systems pertinent to Engineer's services.
FY 2016 Stormwater Agreement CDM Smith 4
c. The City will give prompt written notice to the Engineer whenever the City observes or
otherwise becomes aware of any defect (error or omission) in the Engineer's services or
any development that affects the scope or timing of Engineer's services.
d. The Engineer shall promptly report, in writing, to the City of any development that would
affect the scope or timing of the Project.
6. Fee Schedule
a. General
For and in consideration of the services to be rendered by the Engineer in this Agreement,
the City shall pay and the Engineer shall receive the compensation hereinafter set forth
for the Engineer's_ services described in Sections II, III, and IV.
B. Basic and. Special Services
The basis of compensation for Basic and Special Services shall be at the standard hourly
rates and expenses as provided in the Schedule of Hourly Rates and Expenses shown on
Attachment A. The Engineer agrees that the total services and expenses shall not exceed
$260,000 without the City's prior written authorization.
C. Additional Services
Compensation for Additional Services that are authorized by the Director shall be
determined based on the standard hourly rates and expenses as shown in Attachment A
and shall not exceed an amount to be determined at the time the Additional Services are
requested.
1. City Payments
a. Payments shall be made to the Engineer based on the several phases as described above
and in accordance With the following:
i. One hundred percent (100%) of the amount due the Engineer for work performed
in each phase shall be payable on a monthly basis.
b. Payment shall be made within thirty (30) days after submittal of the request for payment
for work performed.
c. The City reserves the right to make an audit of charges claimed for this agreement for
services.
FY 2016 Stormwater Agreement CDM Smith 5
2. Revisions to Drawings and Specifications (not applicable to this agreement)
The Engineer shall make, without additional expense to the City over and above the basic
fee, such revisions to the Design Phase as may be required to meet the needs of the City.
After approval of the Design Phase by the City, any revisions, additions, or other
modifications made at the City's request that involves extra services and expenses to the
Engineer shall be subject to additional compensation to the Engineer for such extra services
and expenses.
3. Ownership of Documents
All documents including the original drawings, estimates, specifications, field notes and
data, will remain the property of the Engineer as instruments of service. However, it is to be
understood that the City shall, have free access to all such information with the right to make
and retain copies of drawings and all other documents including field notes and data. Any
re -use without specific written verification or adaptation by Engineer will be at City's sole
risk and without liability or legal exposure to Engineer.
4. Termination
Either parry to this Agreement may terminate the Agreement by giving the other thirty (30)
days notice in writing and in accordance with the following procedure:
a. Upon delivery of such notice by either party to the parry, and upon expiration of the thirty
day period, the Engineer shall discontinue all services in connection with the
performance of this Agreement and shall proceed to cancel promptly all existing orders
and contracts insofar as such others or contracts are chargeable to this Agreement. As
soon as practicable after receipt of notice of termination, the Engineer shall submit a
statement, showing in detail the services performed under this Agreement to the date of
termination. The Owner shall then pay the Engineer promptly that proportion of the
prescribed charge to which the service actually performed under this Agreement is
applicable and useable to this Project, less such payments on account of the charges as
have been previously made. Copies of specifications prepared under this Agreement
shall be delivered to the City when and if this Agreement is terminated, but subject to the
restrictions, as to their use, as set forth in Section VIII.
b. Failure by the Engineer to comply with the submittal of the statement, and documents as
required above shall constitute a waiver by the Engineer of any and all rights or claims to
collect any monies that the Engineer may rightfully be entitled to for services performed
under this Agreement.
FY 2016 Stormwater Agreement CDM Smith 6
5. Engineer's Warranty
The Engineer warrants that he has not employed or retained any company or person other
than a bona fide employee working solely for the Engineer to solicit or secure this Contract,
and that he has not for the purpose of soliciting or securing this Contract paid or agreed to
pay any company or person, other than a bona fide employee working solely for the
Engineer, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this contract.
6. Equal Employment Opportunity
The Engineer agrees to follow the Minority Business Enterprise requirements and/or develop
an Affirmative Action Plan as set forth by the City.
7. Assignment or Transfer of Interest
The Engineer shall not assign or transfer its interest in the Contract without the written
consent of the City.
8. Indemnification/Liability
The Engineer shall save and hold harmless the City from all claims and liability due to
activities of himself; his agents, or employees, performed under this Contract and which
result from a negligent act, error or omission of the Engineer or of any person employed by
the Engineer. The Engineer shall also save harmless the City from any and all expenses,
including attorney fees which might be incurred by the City in litigation or otherwise
resisting said claim or liabilities which might be imposed on the City as result of such
activities by the Engineer, his agents, or employees and for which the Engineer is found to be
legally liable.
The Engineer shall, within one week after signing the contract and before any work shall
start, furnish the city with certificates of insurance naming the City as additional insured
satisfactory to the City indicating the existence of Statutory Workmen's Compensation
Insurance, and comprehensive General Liability Insurance. Such insurance shall be at the.
Engineer's expense. The limits shall be as follows:
Comprehensive General Liability and Auto Liability Insurance shall not be less than
$1,000,000.00 per incident / $1,000,000.00 per occurrence.
These certificates shall contain a provision that the City shall be notified thirty (30) days
before cancellation of the insurance. The Engineer shall maintain such insurance in force
during the life of the contract and no modification or change of insurance carriage and
provision shall be made without thirty (30) days written advance notice to the City.
FY 2016 Stormwater Agreement CDM Smith 7
9. Estimates of Cost
Since the Engineer has no control over the cost of labor, materials, or equipment or over the
contractor's methods of determining prices, or over competitive bidding or market conditions,
his opinions of probable Project Cost or Construction Cost provided for herein are to be
made on the basis of his experience and qualifications and represent his best judgment as a
design professional familiar with the construction industry but the Engineer cannot and does
not guarantee that proposals, bids or the construction cost will not vary from opinions of
probable cost prepared by him.
10. Interest in City Contracts Prohibited
No officer or employee of the City shall have a financial interest, direct or indirect, in any
Contract with the City, or shall be financially interested, directly or indirectly, in the sale to
the City of any land, materials, supplies or service, except on behalf of the City as an officer
or employee.
11. Entire Agreement
This Agreement represents the entire and integrated Agreement between the City and
Engineer and supersedes all prior negotiation, representatives, or agreements, either oral or
written. This Agreement may be amended only by written instrument signed by both the
City and Engineer.
SECTION Z
IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to
be executed by the hand of the City Manager of said City, and the corporate seal of said City to
be hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer,
acting by the hand of Tobin Maines thereunto authorized signee title, does now sign, execute and
deliver this document.
Done at Beaumont, Texas, on this
CDM SMITH
By: ::/W,`�L'. �)- -
Principal
Attest: ' o
FY 2016 Stormwater Agreement CPM Smith
ZSf� day of 2015.
CITY OF BEAUMONT
By:
City Manager
Attest:
8
ATTACHMENT A
SCHEDULE OF HOURLY RATES
AND EXPENSE
FY 2018 Stomiwater Agreement CPM Smith_reA -do=
CDM Schedule of Hourly Billing Rates
October i, zoi5 through September 30,2o16
Hourly Rates
Clerical $85.00
Staff Support Services $105.00
Senior Support Services $140.00
Technical/Professional Services:
Technician I $100.00
Technician II
$125.00
Professional I
$no.00
Professional II
$120.00
Professional III
$140.00
Professional IV
$150.00
Professional V
$16o.00
Senior Professional
$175.00
Principal/Associate/Senior Technical Specialist
$190.00
Officer/Senior Technical Consultant
$210.00
CDM Schedule of Hourly Billing Rates
October 1, ao15 through September 30, 2o16
Chica & Associates
Technical/Professional Services:
Clerical/Administrative $53.00
Engineering Technician
$71.00
EIT s80.00
Project Engineer $no.00
Senior Project Engineer $140.00
Project Manager $163.00
All sub -consultants (OP) expenses are subject to a handling/administrative.charge
of 10%. Other project related (ODC) expenses are also subject to a 10%
administrative charge.
Monthly invoices will be generated using the above billing rates.
October 6, 2015
Consider a resolution authorizing the City Manager to execute Change Order No. 1, accept
maintenance and authorize final payment to LD Construction for the East Lucas Street Asphalt
Resurfacing Project (Idylwood to Magnolia)
•
0
BEAUMONT
TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Joseph Majdalani, Public Works Director --f4
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution authorizing the City Manager to
execute Change Order No. 1, accept maintenance and authorize
final payment to LD Construction in the amount of $209,815.02
for the East Lucas Street Asphalt Resurfacing Project (Idylwood to
Magnolia).
BACKGROUND
On April 14, 2015, by Resolution No. 15-072, City Council awarded LD Construction the
contract for East Lucas Street Asphalt Resurface Project (Idylwood to Magnolia) in the amount
of $313,110.50'. Change Order No. 1 in the amount of $21,655.17 is needed to adjust the
estimated quantities to reflect the actual quantities used in the completion of the project, which
increases the final contract amount to $334,765.67. The project has been inspected by the
Engineering Division and found to be complete in accordance with the provisions and terms set
forth in the contract. Acceptance of maintenance, approval of Change Order No. 1, and release
of final payment in the amount of $209,815.02 is recommended.
LD Construction is a registered Minority Business Enterprise. The MBE participation
represents 100% of the final contract in the amount of $334,765.67.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.15-072
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY .OF BEAUMONT:
THAT the City Council hereby approves the award of a contract to LD Construction, of
Beaumont, Texas, in the amount of $313,110.50 for the East Lucas Street Asphalt
Resurfacing Project (Idylwood to Magnolia).
2015.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 14th day of April,
��Mayor BZcky Ames
CITY OF BEAUMONT
DATE:
September 28, 2015
PROJECT:
DELAWARE STREET ASPJIALT RESURFACE PROJECT PHASE 1
OWNER:
CITY OF BEAUMONT
CONTRACTOR:
LD CONSTRUCTION
CHANGE ORDER
NO.: 1
THE FOLLOWING CHANGES IN THE PLANS ANDyOR SPECIFICATIONS:ARE HEREBY MADE:,
Adjust the estimated quantities to reflect the actual quantities used in the completion of the project
Iwin No. Item Code
Desert tinn
P
Unit
Original
Quantity.
New Quantity
Unit Price
Tatal
340
2001
1 1/2 INCH TY D ASPH.CONC. LEVEL -UP
SY
14930
0
$6.30
-94,059.00
340
2002
1 1/2 INCH TY D ASPHCONC. LEVEL -UP
TONS
0.00
1037.68
$76.36
79,241.02
340
2003
1 INCH TYPE F ASPH. CONC. SURFACE COURSE
SY
15107.00
15107.00
$5.00
0.00
354
2021
PLANE ASPH. CONC. PAV. (2 -INCH TO 5 -INCH)
SY
14756.00
17707.20
$4.50
13,280.40
361
2001
FULL DEPTH CONC. PAVING REPAIR W/ASB
SY
400.00
592.09
$125.00
24,011.25
500
2001
MOBILIZATION
LS
1.00
1.00
$15,000.00
0.00
502
2001
BARRICADE SIGNS AND TRAFFIC HANDLING
MON
2.00
2.25
52,500.00
625.00
712
2001
JOINT SEAL
LF
7114.5
5671
$1.00
-1443.50
TOTAL:
$21,655.17
CONTRACT TIME'W ONE MONTHISADDED,BY THIS CHANGE ORDER
ORIGINAL CONTRACT AMOUNT: $313,110.50
NET FROM PREVIOUS CHANGE ORDERS: $313,110.50
TOTAL AMOUNT OF TIIIS CHANGE ORDER: $21,655.17
PERCENT OF THIS CHANGE ORDER: 6.92%
TOTAL PERCENT CHANGE ORDER TO DATE: 6.92%
NEW CONTRACT AMOUNT: 5334,765.67
ACCEPTED BY: � � PREPARED BY: n��
.R
R DODSON, LD CONSTRUCTION RAFAIM MIRANDA, ROADWAY DESIGNER
APPROVED BY:
.HF.- _G T_ AN _ ,F., ; CITY F_.NGiNF.F.R DR. JO P MAJDALANI, P.E.
PUBLIC—WORKS DIRECTOR
APPROVED BY:
KYLE HAYES, CITY MANAGER
ATTESTED BY:
TINA BROUSSARD, CITY CLERK
CITY OF BEAUMONT
CITY OF BEAUMONT MONTHLY PAYMENT ESTIMATE PAGE OF
PROJECT :
LUCAS STREET ASPHALT RESURFACING PROI.EC NEW CONTRACT AMOUN $313,110.50 PERCENT OF TIME USED:
CONTRACTOR:,
LD CONSTRUCTION CONTRACT DATE ; .. April. 14, 2015, PERCENT OF WORK COMPLETEQ : 906.92"/x_
MO ESTIMATE#:
FINAL CONTRACT CALENDAR DAYS 60
PERIOD ENDING:1
_ AuguSt 311.2015 CALENDARDAYS USED : 69
CHANGE,ORDERS
UNIT
PRICE
ITEM
NO,
DESC
CODE
DESCRIPTION
UNIT
MEASU.REj
i EST.
QTY.
PREVIOUS `
ESTIMATE
TO DATE.
cESTIMATE!
TOTAL ESTIMATE
TO DATE
UNIT
PRICE
TOTAL
AMOUNT
.............. .
LUCAS STREETASPHALT RESURFACING PROJECT
340
2001
11/21NCHTYPE D ASPH. CONC. LEVE•LUP
SY
14930.00
0.00
0.00
0.00
$6.30
$0.00
340
2001
I IP_ INCA TYPE D ASPH. CONC. LEVELrUP
TON
1231.73
0.00
1,037.68
1,037.68
$76.36
$79,241.02
340
2002
1 TYPE F ASPH. CONIC. SURFACE COURSE
SY
15107.00
0.00
15,107.00
15,107.00
$5.00
$75,535.00
354
2021
PLANEASPIL CONC. PAV. (2 -INCH TO 5 -INCH).
SY
14756.00
14,756.00
2,951.20
17,707.20
$4.50
$79,682.40
361
20DI
FULL DEPTH CONC. PAVING REPAIR W/ASB
SY
400.00
376.00
216.09
592.09
$125.00
$74,011.25
500
2001
MOBILIZATION
LS
1.00
1.00
0.00
1.00
S15,000.00
$15,000.00
502
2001
BARRICADE SIGNS AND TRAFFIC HANDLING
MON
2.00
1.26
1.00
225
$2,500.00
$5,625.00
712
2001
JOINT SEAL
LF
7114.5
0.00
5,671.00
5,671.00
51.00
$5,671.00
PREPARED BY:
RECOMMENDED BY:
APPROVED BY:
Contractor: C/�
I certify that all work including
FoR- RAFAEL MIRANDA, ROADWAY DESIGNER
TAN 2HEAG, P.E. CITY
/1'w✓
IJW,
JO H 9rMAJDALAORE. PUBLIC WORKS DIRECTOR
GRAND TOTAL AMOUNT OF WORK DONE: $334,765.67
LESS 5% RETAINAGE: $0.00
MATERIAL ON HAND $0.00
SUB TOTAL: $334,765.67
LESS PREVIOUS PAY ESTIMATE: ($124,950.65)
AMOUNT DUE THIS ESTIMATE: $209,815.02
covered by this invoice have been completed or delivered in accordance with Contract documents.
RESOLUTION NO.
WHEREAS, on April 14, 2015, the City Council of the City of Beaumont, Texas,
passed Resolution No. 15-072 awarding a contract in the amount of $313,110.50 to LD
Construction, of Beaumont, Texas, for the East Lucas Street Asphalt Resurfacing
Project (Idylwood to Magnolia); and,
WHEREAS, Change Order No. 1, in the amount of $21,655.17, is required to
adjust the estimated quantities to reflect the actual quantities used in the completion of
the project, thereby increasing the total contract amount to $334,765.67; and,
WHEREAS, the project has been inspected by the Engineering Division and
found to be complete in accordance with the provisions and terms set forth in the
contract;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change
Order No. 1 adjusting quantities used to complete the project as described above,
thereby increasing the contract amount by $21,655.17 for a revised total contract
amount of $334,765.67; and,
BE IT FURTHER RESOLVED THAT the East Lucas Street Asphalt Resurfacing
Project be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make
final payment in the amount of $209,815.02 to LD Construction, of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
•
October 6, 2015
Consider a resolution awarding annual contracts to multiple vendors for the purchase of
traffic marking materials
•
'Ek
T E X A S
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer%
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution awarding annual contracts to
multiple vendors for the purchase of traffic marking materials, in
the estimated total amount of $708,866.88.
BACKGROUND
Bids were requested for an annual contract to supply signage, sign materials, hardware, and
specialty paints and thermoplastic materials for use by the Traffic Management Division, and for
purchase of various traffic control materials such as markers, portable signs and barricades for
use by all City Departments.
Eleven (11) vendors were notified and six (6) responses were received. Specifications were
divided into nine (9) material sections, and require that each be awarded to the lowest overall
bidder who bids the entire section and complies with the required specifications. There are no
local vendors supplying this material.
Total value of the contract is approximately $119,235.43 (20%) greater than the current contract.
Contracts are recommended as follows:
Section
Vendor
Est. Total Amount
1 -Sign Blanks
Osburn Associates, Logan, OH
$40,563.15
2 -Sign Faces
Osburn Associates, Logan, OH
$17,546.00
3 -Finished Signs
Osburn Associates, Logan, OH
$50,322.65
4 -Sheet Material
Osburn Associates, Logan, OH
$55,049.00
5 -Hardware
Trantex, Inc., Houston, TX
$280,362.50
6 -Marking Materials
Trantex, Inc., Houston, TX
$16,570.50
7 -Paint
Pathmark, Inc., San Marcos, TX
$58,307.00
8 -Traffic Control Equipment
Trantex, Inc., Houston, TX
$30,545.00
9 -Thermoplastic Materials
Flint Trading Co., Thomasville, NC
$159,601.08
TOTAL
$708,866.88
FUNDING SOURCE
General Fund, Water Utilities Fund and Capital Program.
RECOMMENDATION
Approval of resolution.
BEAUMONT
TEXAS
CITY OF BEAUMONT, BEAUMONT, TEXAS
PURCHASING DIVISION BID TABULATION
Bid Name: ANNUAL CONTRACT FOR TRAFFIC MARKING MATERIALS
Bid Number: BF0715-37
Bid Opening: Thursday, September 10, 2015
Contact Person: Robert (Bob) Hollar, Buyer II
rhollamIci.beaumont.tx. us
Phone: 409-880-3758
Vendor
City / State
Phone or Fax No.
SWARCO
COLUMBIA TN
(931) 388-5900
FLINT TRADING CO
THOMASVILLE, NC
(469) 522-5863
TRANTEX, INC.
HOUSTON
(281) 448-7711
PATHMARK
SAN MARCUS
(800) 547-0874
SECTION
DESCRIPTION
SECTION TOTAL
SECTION TOTAL
SECTION TOTAL
SECTION TOTAL
1
SIGN BLANKS
NO BID
NO BID
NO BID
$54,922.45
2
SIGN FACES
NO BID
NO BID
NO BID
NO BID
3
FINISHED SIGNS
NO BID
NO BID
NO BID
NO BID
4
SHEET MATERIAL
NO BID
NO BID
NO BID
$67,595.00
5
HARDWARE
NO BID
NO BID
$280,362.50
$280,400.00
6
MARKING MATERIALS
NO BID
NO BID
$16,570.50
$17,158.00
7
PAINT
$8,860.00
NO BID
$60,425.30
$58,307.00
8
TRAFFIC CONTROL EQUIP
NO BID
NO BID
$30,545.00
$52,730.50
9
THERMOPLASTIC
$102,284.10
$159,601.08
NO BID
$210,575.00
TOTAL BID
$159,601.08
$387,903.30
$741,687.95
vendor
City / State
Phone or Fax No.
Osburn Assoc.
Logan, OH
800-523-8917
American Traffic Sfty
Orange Pk FL
(877) 872-2876
SECTION
DESCRIPTION
SECTION TOTAL
SECTION TOTAL
1
SIGN BLANKS
$40,563.15
NO BID
2
SIGN FACES
$17,546.00
NO BID
3
FINISHED SIGNS
$50,322.65
NO BID
4
SHEET MATERIAL
$55,049.00
$56,882.10
5
HARDWARE
$15,962.50
NO BID
6
MARKING MATERIALS
NO BID
NO BID
7
PAINT
NO BID
NO BID
TOTAL CONTRACT
Notes: Marked in RED indicates did not bid entire section
Rejected Bid: Vulcvan Industries - bid received after closing.,
No Response: Allied Tube, Custom Products, Traffic Parts, Nioppon Carbide, Centerline Supply
RESOLUTION NO.
WHEREAS, bids were solicited for annual contracts for the purchase of traffic
marking materials for use by the Streets and Drainage Division and for the purchase of
various traffic control materials for use by all City Departments; and,
WHEREAS, the following vendors submitted bids as shown below and in the unit
amounts as shown on Exhibit 'A" attached hereto and made a part hereof for all
purposes:
Section
Vendor
Est. Total Amount
1 -Sign Blanks
Osburn Associates, Logan, OH
$40,563.15
2 -Sign Faces
Osburn Associates, Logan, OH
$17,546.00
3 -Finished Signs.
Osburn Associates, Logan, OH
$50,322.65
4 -Sheet Material
Osburn Associates, Logan, OH
$55,049.00
5 -Hardware
Trantex, Inc., Houston, TX
$280,362.50
6 -Marking Materials
Trantex, Inc., Houston, TX
$16,570.50
7 -Paint
Pathmark, Inc., San Marcos, TX
$58,307.00
8 -Traffic Control
Equipment
Trantex, Inc., Houston, TX
$30,545.00
9 -Thermoplastic Materials
Flint Trading Co., Thomasville, NC
$159,601.08
TOTAL
$708,866.88
; and,
WHEREAS, City Council is of the opinion that the bids submitted by the vendors
for the estimated contract total amount of $708,866.88 as based upon the unit amounts
as shown on Exhibit 'A" attached hereto and made a part hereof for all purposes
should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bids submitted by the vendors for annual contracts for the purchase of
traffic marking materials and traffic control materials in the estimated total amounts
shown above and in the unite amounts as shown on Exhibit 'A" attached hereto and
made a part hereof for all purposes for the estimated total amount of $708,866.88 be
accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with each of the vendors listed above for the purposes
described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
CITY OF BEAUMONT, BEAUMONT, TEXAS
BEAUMONT PURCHASING DIVISION BID TABULATION
TEXAS
Bid Name: ANNUAL CONTRACT FOR TRAFFIC MARKING MATERIALS
Bid Number: BF0715-37
Bid Opening: Thursday, September 10, 2015
Contact Person: Robert (Bob) Hollar, Buyer II
rhollarO-ci. beaumont.tx. us
Phone: 409-880-3758
Vendor
City / State
Phone or Fax No.
SWARCO
COLUMBIA TN
(931) 388-5900
FLINT TRADING CO
THOMASVILLE, NC
(469) 522-5863
TRANTEX, INC.
HOUSTON
(281) 448-7711
PATHMARK
SAN MARCUS
(800) 547-0874
SECTION
DESCRIPTION
SECTION TOTAL
SECTION TOTAL
SECTION TOTAL
SECTION TOTAL
1
SIGN BLANKS
NO BID
NO BID
NO BID
$54,922.45
2
SIGN FACES
NO BID
NO BID
NO BID
NO BID
3
FINISHED SIGNS
NO BID
NO BID
NO BID
NO BID
4
SHEET MATERIAL
NO BID
NO BID
NO BID
$67,595.00
5
HARDWARE
NO BID
NO BID
$280,362.50
$280,400.00
6
MARKING MATERIALS
NO BID
NO BID
$16,570.50
$17,158.00
7
PAINT
$8,860.00
NO BID
$60,425.30
$58,307.00
8
TRAFFIC CONTROL EQUIP
NO BID
NO BID
$30,545.00
$52,730.50
9
THERMOPLASTIC
$102,284.10
$159,601.08
NO BID
$210,575.00
TOTAL BID
$159,601.08
$387,903.30
$741,687.95
Vendor
Osburn Assoc.
American Traffic Sfty
City / State
Logan, OH
Orange Pk FL
Phone or Fax No.
800-523-8917
(877) 872-2876
SECTION I DESCRIPTION
SECTION TOTAL
SECTION TOTAL
1
SIGN BLANKS
$40,563.15
NO BID
2
SIGN FACES
$17,546.00
NO BID
3
FINISHED SIGNS
$50,322.65
NO BID
4
SHEET MATERIAL
$55,049.00
$56,882.10
5
HARDWARE
$15,962.50
NO BID
6
MARKING MATERIALS
NO BID
NO BID
7
PAINT
NO BID
NO BID
8
TRAFFIC CONTROL EQUIP
$34,860.70
—
NO BID
9
THERMOPLASTIC
NO BID
NO BID
BID
$214,304.00
$56.882.10
Notes: Marked in RED indicates did not bid entire section
Rejected Bid: Vulcvan Industries - bid received after closing.,
No Response: Allied Tube, Custom Products, Traffic Parts, Nioppon Carbide, Centerline Supply
4�
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LU
October 6, 2015
Consider a approving an annual contract to four vendors for mowing privately -owned and vacant
property
•
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TEXAS
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: October 6, 2015
REQUESTED ACTION: Council consider a resolution approving an annual contract to four
vendors for mowing privately -owned and vacant property.
BACKGROUND
Privately owned properties are in violation of the City's weed ordinance when uncultivated
growth exceeds twelve (12) inches. Property owners are notified of the violation and given a
specific time frame to bring the property into compliance. If property owners fail to comply with
the ordinance, the City's vendor mows the property and the property owner is fined.
Fourteen (14) vendors were provided bid notices and eight (8) responses were received. The bid
specifications divide the City into four (4) sections and City staff determines what section will be
awarded to a vendor. A map of the sections is provided.
Section one is to be awarded to Yardboy Lawncare Service of Beaumont, in the estimated
amount of $203,387.08. Section two is to be awarded to SMO Unlimited, of Port Arthur, in the
estimated amount of $88,835.91. Section three is to be awarded to Gulf Coast L&L of
Beaumont, with an estimated annual expenditure of $61,344.67. Section four is to be awarded to
Bulldog Excavating, Inc. of Vidor in the estimated amount of $105,208.48. The contracts are for
one (1) year with an extension of two (2) additional one (1) year terms. The bid tabulation is
attached.
CIMA of Beaumont is one of the four lowest bidders. Staff recommends that CIMA not be
awarded this contract due to lack of performance in the previous contract. On December 10,
2013, Council with Resolution 13-275 suspended the contract with CIMA for three (3) months
due to a lapse of automobile insurance while continuing to provide mowing services. On
October 28, 2014, with Resolution 14-234, Council terminated CIMA from the contract for this
service due to not completing work as specified or in a timely manner. Bid specifications require
all vendors must have commercial grade finish mowers as part of their equipment. CIMA does
not have a commercial grade finish mower at this time but states that he can purchase one if he
receives the contract.
Page 2
Mowing privately -owned and vacant property
October 6, 2015
FUNDING SOURCE
General Fund — Planning and Community Development Department.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for mowing privately -
owned developed and vacant properties; and,
WHEREAS, Yardboy Lawncare Service, of Beaumont, Texas, submitted a bid for
an estimated amount of $203,387.08 for Section 1, North East as shown in Exhibit "A"
and in the unit amounts shown on Exhibit "E," attached hereto; and,
WHEREAS, SMO Unlimited, of Port Arthur, Texas, submitted a bid for an
estimated amount of $88,835.91 for Section 2, Miscellaneous as shown in Exhibit "B"
and in the amounts shown on Exhibit "E," attached hereto; and,
WHEREAS, Gulf Coast L&L, of Beaumont, Texas, submitted a bid for an
estimated amount of $61,344.67 for Section 3, Charlton Pollard as shown in Exhibit "C"
and in the amounts shown on Exhibit "E," attached hereto; and,
WHEREAS, Bulldog Excavating, Inc., of Vidor, Texas, submitted a bid for an
estimated amount of $105,208.48 for Section 4, South East as shown in Exhibit "D" and
in the amounts shown on Exhibit "E," attached hereto; and,
WHEREAS, City Council is of the opinion that the bids submitted by Yardboy
Lawncare Service, of Beaumont Texas, SMO Unlimited, of Port Arthur, Texas, Gulf
Coast L&L, of Beaumont, Texas, and Bulldog Excavating, of Vidor Texas, should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,
in all things, approved and adopted; and,
THAT the bids submitted by Yardboy Lawncare Service, of Beaumont, Texas, for
an estimated amount of $203,387.08, SMO Unlimited, of Port Arthur, Texas, for an
estimated amount of $88,835.91, Gulf Coast L&L, of Beaumont, Texas, for an estimated
amount of $61,344.67, and by Bulldog Excavating, Inc., of Vidor, Texas, for an
estimated amount of $105,208.48 for an annual contract for mowing privately -owned
developed and vacant properties as shown in Exhibits "A," "B," "C," and "D" and in the
unit amounts shown on Exhibit "E" be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with each of the vendors listed above for the purposes
described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 6th day of
October, 2015.
- Mayor Becky Ames -
Exhibit "B"
Bid No. TF0718-16
Annual Contract for Mowing
Privately -owned Developed and Vacant Property
SECTION 1
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CITY OF ,
ONT, TEXAS
B EA V M ®N T PUR HAST GUDIVISIONOBID nTABULAT ON
TEXAS
Bid Name: Annual Contract For Mowing Privately -Owned Developed and Vacant Property
Bid Number: TF0715-16
Bid Opening: Thursday,September 17, 2015 at 2:00 P.M.
Contact Person: Terry Welch Buyer III
twelch Calci. b eaumont.tx. us
Phone: 409-880-3107
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Yardboy Lawncare Service
Fabian T. Moye DBA CIMA
SMO Unlimited
Gulf Coast L & L
Bulldog Excavating, Inc
Vendor:
City / State:
Beaumont, Tx 77707
Beaumont, Tx 77707
Port Arthur, Tx 77642
Beaumont, Tx 77726
Vidor, Tx 77662
Contact:
Timothy Gregory
Fabian Moye
Morris Johnson
Joshua Grammer
Wayne Armstrong
Fax:
833-7980
morr'is'ohnson4O24@)ghoo.com
293-0685
681-9248
ASSIGNED SECTION
SECTION 1 NE
SECTION 2 MISCELLANEOUS
SECTION 2 MISCELLANEOUS
SECTION 3 Charlton Pollard
SECTION 4 SE
Previous
Bid Unit Cost
Previous
Bid Unit Cost
Previous
Bid Unit Cost
Previous
Bid Unit Cost
Previous Amount
Bid Unit Cost
Amount Cut
Amount Cut
Amount Cut
Amount Cut
Cut
Price for property - less than 6,500 sq. ft.
512 Cuts
$77/ Cutting
103 Cuts
$85 / Cutting
103 Cuts
$65 / Cutting
360 Cuts
$53.50 / Cutting
132 Cuts
$75 / Cutting
Minimum Bid
Price for property - 6,500 sq. ft. or greater up
18,092,960
$0.009 / sq. ft.
7,618,653 sq.
$0.0089 / sq. ft.
7,618,653
$0.01 / sq. ft.
5,237,007
$.008 / sq, ft.
9,890,366 sq. ft.
$.0095 ! sq. ft.
to one acre
sq.ft.
ft
sq ft
sq ft.
3 Parcels total
6 Parcels total
6 Parcels toal
2 Parcels total
2 Parcels toal of
Price for property - one (1) acre or greater
of 330,400 sq.
$150 / acre
of 1,035,944
$100 / acre
of 1,035,944
$250 / acre
of 302,820
$60 / acre
302,820 sq. ft.
$225 / acre
ft.
sq. ft.
sq. ft.
sq. ft.
Esimated Total Annual Cost Per Section.
Calculated with estimated cut numbers for
$203,387.08
$78,929.14
$88,835.91
$61,344.67
$105,208.48
each section.
Total For All Sections With Award To Fabian T. Moye DBA CIMA:
$448,869.37
Total For All Sections With Award To SMO Unlimited Instead of Fabian
$458,776.14
T. Moe DBA CIMA:
W
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CITY OF BEAUMONT, BEAUMONT, TEXAS
PURCHASING DIVISION BID TABULATION
Bid Name: Annual Contract For Mowing Privately -Owned Developed and Vacant Property
Bid Number: TF0715-16
Bid Opening: Thursday, September 17, 2015 at 2:OOP.M.
Contact Person: Terry Welch Buyer III
twelchCaD_ci. beaumont.tx.us
Phone: 409-880-3107
Vendor:
Gulf Coast L & L
*JP. Enterprise
Yardboy Lawncare Service
Fabian T. Moye dba CIMA
City / State:
Beaumont, Tx 77705
Beaumont, Tx 77707
Beaumont, Tx 77701
Beaumont, Tx 77707
Contact:
Joshua Grammer
James Plummer
Perryy Gregory
Fabian T. Moye
Fax/email:
293-0685
JamesPenn AOL.COM
409-833-7980
Est. Annual Qty
Desription
*
Unit Price
Ext. Price
Unit Price
Ext. Price
Unit Price
Ext. Price
Unit Price
Ext. Price
Price for property - less than
200 cuttings
$53.50 per
$10,700.00
$74.00
$14,800.00
$77.00/
$15,400.00
$85.00 /
$17,000.00
6,500 sq. ft. Minimum bid
per year
/cutting
/ cutting
cutting
cutting
Price for property - 6,500 sq.
10,000,000
$0.008
$80,000.00
$'009
$90,000.00
$'009
$90,000.00
$'0089
$89,000.00
ft. or greater up to one acre.
/sq. ft.
/sq. ft.
/sq. ft.
/ sq. ft.
/ sq. ft.
Price for property - one (1)
1 acre
$60.00 /acre
$60.00
$150.00
$150.00
$150 / acre
$140.00
$100.00
$100.00
acre or greater
/ acre
Total Bid:
$90,760.00
$104,950.00
$105,550.00
$106,100.00
Bid Number: TF0412-20
Page 2
* QTY'S ARE FOR BID PURPOSES ONLY
As shown highlited above, the four lowest qualified Bidders are Gulf Coast L & L, Yardboy Lawncare Service,
Bulldog Excavating, Inc., and SMO Unlimited
Your signature below will allow the Purchasing to proceed with the award of this contract to the highlighted vendors above.
Chris Boone, Department Services Director
Bulldog Excavating Inc.
SMO Unlimited
Garden of Gethsemane Nursery &
Hallmark Lawn & Landscape
Vendor:
Landscaping LLC
City / State:
Vidor, Tx 77662
Port Arthur, Tx 77642
Beaumont, Tx 77705
Beaumont, Tx 77706
Contact:
Wayne Armstrong
Morris Johnson
Micheal Alfred
Ty Hallmark
Fax/email:
409-681-9248
morris'ohnson4024 ahoo.com
813-2553
tvhallmark hotmail.com
s . nnua
Desription
Unit Price
Ext. Price
Unit Price
Ext. Price
Unit Price
Ext. Price
Unit Price
Ext. Price
Price for properly — less than
200 cuttings
$75.00
$15,000.00
$65.00
$13,000.00
$81.00
$16,200.00
$115.00
$23,000.00
6,500 sq. ft. Minimum bid
per year
/ cutting
/ cutting
/ cutting
Price for property — 6,500 sq.
10,000,000
$.0095
$.010
$.0099
$.0015
ft. or greater up to one acre.
/sq. ft.
/ sq. ft.
$9500000
,.
/ sq. ft.
$100,.00
000
/sq. ft.
$99 .000.00
/sq. ft.
$150,000.00
Price for property —one (1)
$
$ 180.00 /
$ 700.00 /
acre or greater
1 acre
$225/ acre
$225.00
250.00 /acre
$250.00
acre
$180.00
acre
$700.00
Total Bid:
$110,225.00
$11.3,250.00
$115,380.00
$173,700.00
* QTY'S ARE FOR BID PURPOSES ONLY
As shown highlited above, the four lowest qualified Bidders are Gulf Coast L & L, Yardboy Lawncare Service,
Bulldog Excavating, Inc., and SMO Unlimited
Your signature below will allow the Purchasing to proceed with the award of this contract to the highlighted vendors above.
Chris Boone, Department Services Director