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Home My WebLink AboutMIN APR 07 2015M I N U T E S- CITY OF BEAUMONT W.L. Pate, Jr., At -Large BECKY AMES, MAYOR Gethrel Wright, At -Large Dr. Alan B. Coleman, Mayor Pro Tem CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel, Ward III April 7, 2015 William R. Sam, Sr. Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regularsession on April 7, 2015, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items No.1/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor "Big" Jim Salles of West End Baptist Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk: Present at the meeting were Mayor Ames, Councilmembers Getz, Wright, Pate, Samuel and Sam. Absent: Mayor Pro Tem .Coleman and City Manager; Kyle Hayes. Also present were Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Pro Tem Coleman was out of the City attending a Children and Nature Conference Summit in Austin, TX City Manager Hayes was out of town Proclamations, Presentations, Recognitions "National Safe Digging Month April, 2015 - Proclamation read by Mayor Ames; accepted by Gary Chalk, with Center Point Energy Public Comment: Persons may speak on scheduled agenda items No. 1/Consent Agenda. None CONSENT AGENDA Approval of minutes - March 24, 2015 Confirmation of committee appointments - Resolution 15 — 059 Minutes—April 7, 2015 John P. Stafford would be appointed to the Police Department Community Advisory Committee. The term would commence April 7, 2015 and expire April 6, 2017. (Councilmember Gethrel Williams -Wright) A) Approve the award of a contract to Casco Industries,, Inc., of Houston for the purchase of firefighter protective clothing — Resolution 15 - 060 B) Approve a five year contract with Gulf Coast BMW, Inc., of Houston for the lease of motorcycles for the Police Department - Resolution 15 - 061 C) Authorize the execution of a License to Encroach Agreement with Enterprise Logistic Services, LLC related to property located at 6375 Walden Road - Resolution 15 - 062 D) . Authorize the execution of a License to Encroach Agreement with Gayle Kelley Russell related to property located at 4620 Glen Oaks Circle - Resolution 15 - 063 E) Authorize the City Manager to execute all documents necessary for a Rollover Agreement between the City of Beaumont and.Acute Medical Services, LLC (dba-Jefferson County EMS) - Resolution 15 - 064 , F) Authorize the acceptance of two ten foot wide Exclusive Water Line Easements for the construction of the new Ford Park Multi -Sports facility located at 5015 IH -10 South - Resolution 15 - 065 Councilmember Getz moved to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SAM NAYS: NONE MOTION PASSED GENERAL BUSINESS Consider approving a change order to the.contract with Johnson Controls, Inc. related to the Automated Metering Infrastructure (AMI) and Leak Detection project. The City entered into a performance contract with Johnson Controls,. Inc., on September 27, 2012 and issued a Notice to Proceed on February 21, 2013 for a'project to install an Automated Metering Infrastructure (AMI) and Leak Detection system for reading water meters and identifying leaks in the system with an original contract of $14,487,402. The project included replacing 29,644 5/8" water meters installed prior to 2006 and retrofitting the existing 5/8", 1 ", 1.5", 2" and select large meters with the appropriate register from the original water meter manufacturer compatible with the Itron AMI' system, in addition to a permanent leak detection system. Council approved Change Order No. 1 on August 26, 2014, which increased the number of meters to be replaced by 1,806 and decreased the same number of retrofits to current meters for a cost of $606,962. . Minutes—April 7, 2015 This change order is a final reconciliation of the AMI and Leak Detection Project. First, the contract with Johnson Controls calls for all of the new AMI system components and meter replacements to fit properly inside of the City's existing meter boxes and vaults. . Due to some of the City's existing meter boxes not being level or being too shallow upon installation of the meter and AMI equipment, work was required to dig up, replace, or re - plumb 8,049 existing boxes. This additional work amounted to $226,516. Replacement of equipment damaged after installation amounts to $39,238.67, for a total increase to the contract of $265,754.67. There are reductions amounting to $59;823.53 resulting from a final reconciliation of meter replacements and retrofits. As a result, there is a net increase to the project cost of $205,931.14. Capital Program -Water Revenue Bonds Approval of resolution. COuncilmember Sam moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER No.2 FOR ADDITIONAL WORK, THEREBY INCREASING THE CONTRACT AMOUNT BY $205,931.14,FOR A TOTAL CONTRACT AMOUNT OF $15,300,295.14 FOR THE AUTOMATED METERING INFRASTRUCTURE (AMI) PROJECT. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SAM NAYS: NONE MOTION PASSED Resolution 15 — 066 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. COUNCILMEMBER COMMENTS COUNCILMEMBER GETZ - APPRECIATES THE COMMENTS THAT HAVE BEEN MADE IN REGARDS TO PERSONS IN WHEELCHAIRS AND MOTORIZED TRANSPORTATION, HOPES THAT A CHANGE CAN BE FACILITATED IN THE ORDINANCE AND THAT THE TRANSIT BUS WOULD BE ABLE TO MOVE 5•TO 10 FEET TO LET THOSE IN WHEELCHAIRS AND MOTORIZED SCOOTERS OFF THE BUS ON A HARD SURFACE INSTEAD OF IN THE GRASS, COMMENTED ON A BODY OF WATER THAT IS NEAR FORD PARK, STATED THAT THE COUNTY HAS APPLIED FOR A GRANT FOR THIS BODY OF WATER, HOPEFULLY AS A COUNTY THE BODY OF WATER COULD BE MADE A KAYAK TRAIL COUNCILMEMBER WRIGHT - CONGRATULATED MAJOR LT. CARL STEWART JR., FOR BEING CHOSEN FOR TOP GUN FLIGHT SCHOOL, Minutes —April 7, 2015 CONDOLENCES TO THE FAMILY OF CARL PARKER ON THE LOSS OF HIS MOTHER . COUNCILMEMBER PATE - COMMENTED ON THE PAST EASTER HOLIDAY, STATED THAT THURSDAY NIGHT THE ENERGY MUSEUM HAS A FUND RAISER, SATURDAY NIGHT THE SYMPHONY IS PLAYING, LAMAR BASEBALL, AND MOVIE NIGHT ON FRIDAY, AT THE JULIE ROGERS THEATRE COUNCILMEMBER SAMUEL- IT'S ANOTHER GREAT DAY FOR THE GIFT OF LIFE COUNCILMEMBER SAM - COMMENTED ON THE STEWART FAMILY CELEBRATING THEIR SON WHO IS SERVING OUR COUNTRY, ALSO COMMENTED ON HIS ASSISTING THE KIDS YMBL RODEO, STATED HE HAD A GREAT TIME ATTENDING MAYOR PRO TEM COLEMAN - ABSENT CITY ATTORNEY COOPER - MADE AN ANNOUNCEMENT ON BEHALF OF THE CITY MANAGER, STATED THAT MOLLY VILLAREAL HAS BEEN NAMED INTERIM WATER UTILITIES DIRECTOR CITY MANAGER HAYES - NONE MAYOR AMES - NONE Public Comments (Persons are limited to three minutes) Exie Thomas 790 Highland Dr. Beaumont TX Spoke to Council in regards to her water bill, stated that her water bill is $2,555.00, stated she is unable to pay the bill, she did have a water leak, it has since been repaired Christy Hollingsworth 3030 French Rd. Beaumont TX Stated that her concern is for the disabled and the transit bus, the stops aren't wheelchair accessible, there is a problem with the disabled getting on and off the bus Rodney Dencklou 3030 French Rd. #425 Beaumont TX Spoke in regards to -city buses, stated that his main concern is that the bus has to literally pull up and let the flap out it's.so steep he's afraid that someone in the wheelchair will fall off, needs something that will allow those in wheelchairs to get on and off of the bus Cynthia O'Keefe 555 Sandringham Beaumont TX Read a statement in regards to the City of Beaumont Water Utilities Department Minutes—April 7, 2015 Landry Rountree 1565 S. Major Dr. Beaumont TX Made comments regarding small businesses, and religious comments Joshua Wells 5886 Chapel Ln. Beaumont TX Read a statement in regards to the City of Beaumont Water Utilities Department Francis Bowman 5415 Concord Rd. Beaumont TX Stated that she is speaking on behalf of citizens that live on and near Concord Rd., asked that Council work closely with TXDOT so that Concord Rd. can be finished in a timely manner, it has taken them far too long to get this project completed,would like to know how much longer it's going to take and requested if the contractors can't do what they are supposed to do then there contract should'be terminated Open session of meeting recessed at 2:12 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending, litigation in accordance with Section 551.071 of the Government Code: United States of America vs. City of Beaumont, Texas Republic Services Coastal Waste Disposal There being no action taken in Executive Session, Council adjourned. AAudio availaloe upon guest in the City Clerk's Office. a®mos_ B y a- , M r V Tina Broussard, City Clerk Minutes —April 7, 2015