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PACKET NOV 06 1984 (02)
CONSENT AGENDA NOVEMBER 6, 1984 * Approval of Minutes. a. A resolution authorizing purchase of EKG equipment for the Health Department. b. A resolution making a committee appointment. c. A resolution authorizing execution of license permits with the Atchison, Topeka and Santa Fe and the Kansas City Southern Railroads. d. A resolution authorizing payment to the Beaumont Art Museum for janitorial services and grounds maintenance. e. A resolution authorizing purchase of two voltage trans- formers for the Water Production Plant. f. A resolution adopting the Master Plan and accepting the ap- pointment of the local Sesquicentennial Steering Committee. g. A resolution setting December 18, 1984, as the date for a public hearing for a preliminary application with the Urban Mass Transportation Administration for fiscal year 1985 transit operating assistance funds. a. November 2, 1984 Council Letter 85 Honorable Mayor and Members of City Council Subject: Bids for Health Department EKG Equipment The Health Department has sought informal bids for EKG equipment and supplies for use with the Employee Health Services Division. The equipment consists of a Birtcher Model 399 Automatic EKG Machine with standard accessories and additional chart paper, electrodes, mount folders and an EKG cart. This equipment will be used with the physical examinations of City employees. Bids received are as follows: Frank's Medical Mart, Inc. $1,998.00 Taylor Surgical Supply 2,766.00 Coastal Medical Supply 2,787.99 It is recommended that the low bid of Frank's Medical Mart., Inc., in the amount of $1,998, be approved. Karl Nollenberger City Manager N10 OLI R E S O L U T I O N WHEREAS, bids were received for the purchase of EKG equipment and supplies for use with the Employees Health Services Division; and, WHEREAS, Frank's Medical Mart, Inc. submitted a bid in the amount of $1,998; and, WHEREAS, the City Council is of the opinion that the bid submitted by Frank's Medical Mart, Inc. is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Frank's Medical Mart, Inc. in the amount of $1,998 for the purchase of EKG equipment and supplies is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - November 2, 1984 L� Council Letter 101 Honorable Mayor and Members of City Council Subject: Committee Appointment This resolution would reappointment Walter Mayer, Jr., on a nomination by Mayor William Neild, to the Planning Commission, for a term expiring July 31, 1986. It is recommended that this resolution be approved. Karl Nollenberger City Manager a `SEN NO R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT Walter Mayer, Jr. be reappointed to the Planning Commission for a term expiring on July 31, 1986. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - November 2, 1984 c. Council Letter 87 Honorable Mayor and Members of City Council Subject: Permit to Cross Railroad Tracks - Contract 13 Council awarded a contract for construction of Sanitary Sewer Improvements Project 13, Railroad Interceptor, July 17, 1984. The proposed improvements consist of constructing a 48 -inch sanitary sewer from Wall Street and Avenue C north to IH -10 and St. Helena Street. The sewer will cross under the Atchison, Topeka and Santa Fe Railray tracks at Avenue C and Crockett Street. Permits are routinely required for both of these crossings. The permits have been reviewed by the City Attorney and are submitted for your approval. There is a $20 annual fee for the Kansas City Southern permit. It is recommended that this resolution be approved. Karl Nollenberger City Manager • CONTRACT 13 Z �•— SANITARY SEWAGE SYSTEMS IMPROVEMENTS E. P. A. PROJECT NO. C- 481254-03-0 IT tj- \ _4 SANTA FE RAILROAD l y 4- ` I ' �.�• + CROSSING r I INTERSTATE lo L =�- • ` W I i.� •.{. -- - i. is ,';-1 e -a1- ��.-.� ---;- t-` CONTRACT U.. �) LAJ EL \. Q` SERVICE AREA * L. _ `T _ -. '`r ;:,�✓ KCS RAILROAD C ROSS I N G COL& GE 5? .-.4:. ,i .l :,. •�� .���:i.r:f+i •• JI`: rf:�i.: " i. x� LIFT STATION -i —r— ---T•+ - r - -•--i------7-- -- + CONTRACT I I a 17 B �- - - fill 1 9&!"1.67 CN EL �~ I y T7- NOR 10 '.i._ i ry + I S ecrv,c N('l a EXHIBIT "A" ATTACHED TO CONTRACT BETWEEN THE ATCHISON, TOPEKA AND SANTA FE RAILWAY COMPANY AND CITY OF BEAUMONT ✓�i CHICAGO, -ILLINOIS SCALE: 1 INTO 100 FT. SOUTHERN D I V SILSBEE DIST. DATE : SEPTEMBER 6, 1984 i • _ H.G. WEBB CHIEF ENGINEER DESCRIPTION APPROVED /,,Z\ `% PGS /OPP STA. 79 +89 OPP M. P I +27pg O 11°�s • �, RiyV UNE �,Y ♦ A � �— Riyy UNE S, p RR T � • R.4CK DESCRIPTION OF PIPELINE UNDER TRACK PIPE LINE LOCATED AS SHOWN PIPE CARRIES PRESSURE CARRIER SEWAGE GRAVITY CASING AT BEAUMONT, TEFFERSON COUNTY DIV_ Dwr. Nn DIV_ FILE NO. T -0 END ��- BASE OF RAIL SIZE KIND THICKNESS LENGTH TO TOP OF PIPE 5-9 P. E. 0.18" MULTI 54" PLATE 8 GAUGE 17' I I'-9" PIPE TEXAS C.E. DRAWING NO. 1 -OZ585- C-IOIG.q r. M_ FILE NO. CT 3272OC_E_ FILE NO.64-04.0- U. w m CL a F�- \Oi , w 9 zlsk0 0 OC >` W oar, U N w 04 Lu n s \ N W > LLCL W W = 3 lu /I -�• m W °` Inn • 1 P I aIt's Ai•q O/ .0 de L.I► P 91 OFI .ST 'AN 595.2 . 2 -�✓" t Y o/ U; O/ 5 !r o W n cc eCP p a o o c y) 6 .� .4 3 z N d ea I v C co t LI•fQ o W .d 3 m G to Zo aL � u o c .n • 1� l.J N N < in v� v ev : a -- c* Ir 0 .968 {LP PJ 1�fEccEO�CFR Al jA jkT1oN oVNT G TRA ENT. • Jita e \ R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to execute an agreement with the Santa Fe Railway Company and the Kansas City Southern Railway Company for a permit to construct a 48" sanitary sewer extending under the Santa Fe Railway tracks at Jirou Street and Long Avenue and the Kansas City Southern Railway tracks at Avenue C and Crockett Streets. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - November 2, 1984 Council Letter 92 Honorable Mayor and Members of City Council Subject: Payment to Beaumont Art Museum Under the terms of the conveyance of property title to the City for the Milson Memorial Art Museum, the City of Beaumont is responsible for janitorial and grounds maintenance services at the Art Museum. It has been the practice in the past few years to provide a lump sum payment of $22,000 to enable the Art Museum to hire their own employees, rather than using City employees. This amount has been budgeted in the Recreation Division budget of the Parks and Re- creation Department. A resolution on the agenda for November 6th would autho- rize the payment of those funds. It is recommended that this resolution be approved. �2s rJ,xs", .- Karl Nollenberger City Manager R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be, and he is hereby, authorized to pay to the Beaumont Art Museum the sum of $22,200 for janitorial and ground maintenance services at the Wilson Art Center. PASSED BY THE CITY COUNCIL of the City of Beaumont this the _ day of , 1984. - Mayor - e. November 2, 1984 Council Letter 96 Honorable Mayor and Members of City Council Subject: Purchase of Two Voltage Transformers Informal bids were taken from three vendors for the purchase of two constant voltage transformers to be used at the Water Production Plant. During the recent renovation of the Water Production Plant, the Laboratory was renovated but no provision was made in the renovation for a voltage transformer on either the Gas Chromatograph or the Atomic Absorption Spectrophotometer to protect against power fluctuations. As either a power spike or a power shortage, thereby causing inaccurate readings, the purchase of this equip- ment is necessary for the proper operation of the laboratory. Quotations were obtained for the following equipment: A. Sola 23-25-230KVA Constant Voltage Transformer B. Sola 23-35-210 1 KVA Constant Voltage Transformer Industrial Electronics Covington Electronic Dist. Harrison Equipment Co. $1,291.65 - Item A 546.95 - Item B 1,838.60 - No freight charge $1,291.65 - Item A 546.95 - Item B 1,838.60 - Plus freight $1,291.65 - Item A 546.96 - Item B 19838.60 - Plus freight Since the price quotations are identical except for the freight charge, the recommended vendor is Industrial Electronics. Funds are available in the Capital Improvement Program, Water Treatment Plant renovation for this expen- diture. It is recommended that this resolution be approved. 1� f�`c J '— Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the purchase of two (2) voltage transformers; and, WHEREAS, Industrial Electronics submitted a bid in the amount of $1,838.60; and, WHEREAS, the City Council is of the opinion that the bid submitted by Industrial Electronics is the best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Industrial Electronics in the amount of $1,838.60 for the purchase of two (2) voltage transformers is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - November 2, 1984 f. Council Letter 89 Honorable Mayor and Members of City Council Subject: Texas Sesquicentennial The year 1986 marks the 150th anniversary of Texas Statehood. In recognition of this event, state officials have organized a celebration of the Texas "Sesquicentennial". To promote the idea of a sesquicentennial celebration, Texas cities are asked to form local coordinating committees, approve the Master Plan for local use and consider the usage of the proposed Texas Sesquicentennial Logo. Or. Andrew J. Johnson of Lamar University will chair the committee. He sug= Bested several members of the community who are familiar with our local heritage and who can represent the many facets of the community that need to be involved in a successful local -celebration. A list of these members is provided for your consideration. The Master Plan is to be carried out by the committee and any advisors that they may need. Through this plan, goals to establish a broad community involvement to engage younger citizens in activities to appreciate their community and state heritage, have been set. A series of events will be emphasized among community civic organizations and culturial societies in the spring of 1986, carrying out the theme of the celebration of the Sesquicentennial of Texas. Several projects will also be established by the committees to carry out the .sesquicentennial theme. And, finally, the logo designed by the state committee will be used as a part of the official record of the Sesquicentennial programs in Beaumont, Texas, along with being a symbol that is recognized as representing our state's cele- bration. It is recommended that Council accept the appointment of the local Sesquicen- tennial Steering Committee, adopt the Master Plan and Logo established by the State; therefore, allowing this committee to act locally on behalf of the State Sesquicentennial Committee. % Karl Nollenberger City Manager CITY OF BEAUM0NT- SESQUICENTENNIAL ATTACHMENT I COORDINATING COMMITTEE HOME WORK Mr. Joseph J. Fisher, Jr. First City National Bank 464 LongMeadow P. 0. Box 3391 Beaumont, TX 77707 Beaumont, TX 77704 866-6057 838-9380 Mrs. Leslie Wilson 2565 Long Beaumont, TX 77702 832-1086 Mrs. Claudia Deshotel (Joseph D.) Chamber of Commerce 1585 Cartwright P. 0. Box 3150 Beaumont, TX 77701 Beaumont, TX 77704 832-9649 838-6581 Dr. Kirkland Jones P. 0. Box 10023 4005 Proctor Lamar University Station Beaumont, TX 77705 Beaumont, TX 77710 842-5526 880-8571 Mr. Ben Hansen P. O.Box 3071 5230 Cambridge Beaumont, TX 77707 Beaumont, TX 77707 833-3311 838-4040 Mrs. Patricia Cantella (Richard) 955 Hibiscus Circle Beaumont, TX 77706 892-1397 Mrs. Charlene Kiker Mobil Oil Corporation 1030 Harriott P. 0. 3311 Beaumont, TX 77705 Beaumont, TX 77704 833-2120 839-3219 Mrs. Yvonne Craig (Y. L.) Texas Commerce Bank 1210 Longfellow P. 0. Box 2751 Beaumont, TX 77706 Beaumont, TX 77704 899-2238 838-0234 Dr. Andrew J. Johnson, Chairman Lamar University 720 Bancroft P. 0. Box 10014 Beaumont, TX 77706 Beaumont, TX 77710 866-2885 880-8403 10/84 rcc R E S O L U T I O N WHEREAS, the year of 1986 marks the sesquicentennial anniversary of the State of Texas; and, WHEREAS, a Beaumont Sesquicentennial Coordinating Committee has been formed to prepare for this event and to coordinate the events of the city in celebrating this year; and, WHEREAS, a master plan has been drafted for the Sesquicentennial Committee for the observation of this anniversary; and, WHEREAS, the City Council of the City of Beaumont supports the objectives, projects and goals of the Coordinating Committee as detailed in the master plan and in the designated uses of the logo of the Sesquicentennial Commission; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the Beaumont Sesquicentennial Coordinating Committee be officially approved and that the 1986 Sesquicentennial Master Plan be adopted in order that the event may be appropriately sanctioned by the State Commission and commemorated in the City of Beaumont. BE IT FURTHER RESOLVED that the City of Beaumont, its citizens, councilmembers, and administrative personnel are encouraged to diligently assist the members of the Sesquicentennial Coordinating Committee in the implementation of the master plan and the celebration of the projects and programs related to this important recognition of the heritage of our community and state. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of - 2 - 1984. - Mayor - a November 2, 1984 Council Letter 95 Honorable Mayor and Members of City Council Subject: Fiscal Year 1985 Transit Operating Assistance Grant Under Section 5 of the Urban Mass Transportation Act of 1964, as amended, the federal government will reimburse the City for 50 percent of its yearly tran- sit operating deficit. In past years, it has been the procedure to request City Council approval to file applications for operating assistance prior to the public hearing. Actual figures were submitted after the budget year. Initiating the grant procedures earlier in the fiscal year will allow a public hearing to be held prior to the application for federal assistance, and allow for a more timely reimbursement. Illustrated below is an estimated project budget for operating assistance for fiscal year 1985. Reimbursement is based on actual costs. Total operating expenses $1,635,200 Charter operations 50,000 Eligible operating expenses $1,585,200 Passenger revenue (459,900) Net Project Cost $1,125,300 Local share: City of Beaumont: $562,650 Total local share $ 562,650 Net expenses before applying UMTA funds 562,650 UMTA funds requested '562,650 The Urban Mass Transportation Administration requires that a public hearing be held on operating assistance grants. It is requested that City Council pass a resolution setting a public hearing date of December 18, 1984. Fol- lowing the public hearing, the City Council may consider a resolution authorizing the submission of the grant application. It is recommended that this resolution be approved. Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, the City Council desires to file an application with the Department of Transportation, United States of America, for a grant under the Urban Mass Transportation Act of 1964, as amended; and, WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation projects; and, WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local share of project costs; and, WHEREAS, it is required by the U. S. Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and the U. S. Department of Transportation requirements thereunder; and, WHEREAS, it is the goal of the applicant that minority business enterprise is utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that minority businesses shall have the maximum feasible opportunity to compete for contracts when procuring construction contracts, supplies, equipment contracts or consultant and other services; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager is hereby authorized to execute and file an application on behalf of the City of Beaumont, Texas, with the U. S. Department of Transportation, for Fiscal Year 1985 transit operating assistance funds pursuant to Section 5 of the Urban Mass Transportation Act of 1964, as amended; and, BE IT FURTHER RESOLVED that the City Manager is authorized to execute and f ile with such application an assurance or any other document required by the U. S. Department of Transportation effectuating the purposes of Title VI of the Civil Rights Act of 1964; and, BE IT FURTHER RESOLVED that the City Manager is authorized to furnish such additional information as the U. S. Department of Transportation may require in connection with the application of the project; and, BE IT FURTHER RESOLVED that the City Manager is authorized to set forth and execute affirmative minority business policies in connection with the project's procurement needs; and, BE IT FURTHER RESOLVED that the City Manager is authorized to execute grant contract agreements on behalf of the City of Beaumont with the U. S. Department of Transportation for aid in the financing of the operating assistance projects; and, BE IT FURTHER RESOLVED that a public hearing be held on said application at 1:15 p.m., December 18, 1984, in City Council Chambers, City Hall. - 2 - PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - 3 - - Mayor - AGENDA REGULAR SESSION OF THE CITY COUNCIL NOVEMBER 6, 1984 CITY COUNCIL CHAMBERS 1:15 P.M. * Invocation. * Pledge of Allegiance. * Roll call. * Proclamations. * Consent Agenda. * Public hearing - issuance of industrial development bonds. 1. A resolution approving issuance of industrial development bonds by the Beaumont Health Facilities Corporation in the amount of $700,000 for the Eye Clinic and $500,000 for the Southeast Texas Surgical Center. 2. An ordinance amending the Sanitation Ordinance. 3. A resolution appointing a Charter Review Committee. 4. A resolution authorizing purchase of two 6 -wheel drive dump trucks for use at the landfill. 5. A resolution authorizing purchase of an excavator for the landfill. 6. A resolution authorizing purchase of police patrol cruisers. 7. A resolution endorsing a hazardous waste research center at Lamar University. 8. A resolution supporting legislation protecting retirees' benefits after corporate mergers. * Public hearing - dilapidated structures. 9. An ordinance declaring certain dilapidated structures to be public nuisances and requiring their repair or removal. Other business. Hear citizens. Recess. RECONVENE FOR WORK SESSION. November 2, 1984 1. Council Letter 93 Honorable Mayor and Members of City Council Subject: Issuance of $1,200,000 in Additional Industrial Development Revenue Bonds (IDBs) The Beaumont Health Facilities development Corporation issued an inducement resolution in February of this year approving the issuance of up to $5,000,000 in bonds for the Eye Clinic.and up to $5,000,000 in bonds for the Southeast Texas Surgical Center. However, the actual bond issue that was requested by the developer from the City Council totaled only $5,800,000 of the $10,000,000 originally authorized. On October 23, 1984, the Beaumont Health Facilities Corporation approved an additional $700,000 in bonds to be used to complete construction of the Eye Clinic and $500,000 in bonds to be used to complete construction of the Southeast Texas Surgical Center. This will bring the total bond issue to $7,000,000, still significantly under the total $10,000,000 authorized. The rules of the Texas Economic Development Commission and federal tax law require that the City Council hold a public hearing and approve the issuance of these additional bonds. The bonds will not be the obligation of the City of Beaumont in that the sole source and security of every payment is the re- venue from the projects. Since the inducement resolution was passed prior to the recent congressional action limiting issuance of IDBs, this issue is exempt from these new legal constraints so long as they are in final issuance prior to December 31st. It is recommended that this resolution be approved on the $1,200,000 bond issue. k�c Karl Nollenberger City Manager RESOLUTION APPROVING THE ISSUANCE OF BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION $700,000 HEALTH FACILITY DEVELOPMENT REVENUE BONDS, SERIES 1984-A (THE EYE CLINIC HEALTH FACILITY) WHEREAS, by a duly adopted resolution of the City Council (the "Governing Body") of the City of Beaumont, Texas (the "Sponsoring Entity"), the Governing Body authorized and approved the creation of the Beaumont Health Facilities Development Corporation (the "Corporation") as a nonprofit corporation under the provisions of the Health Facilities Development Corporation Act, as amended, Art. 1528] of Vernon's Annotated Texas Civil Statutes (the "Act"); and WHEREAS, the Corporation on behalf of the Sponsoring Entity is empowered to finance certain costs associated with acquisition, construction, improvement, repair, renovation and remodeling of certain health facilities in order to improve the adequacy, cost and accessibility of health care, research and education within the State of Texas and to assist in the maintenance of the public health; and WHEREAS, the definition of "health facility" in the Act includes any real, personal or mixed property, or any interest therein, the financing, refinancing, acquiring, providing, constructing; enlarging, remodeling, renovating, improvement, furnishing or equipping of which is found by the Board of Directors of the Corporation to.be required, necessary or convenient for health care, research and education regardless of whether such property is in existence or is to be provided after the making of such finding; and WHEREAS, on March 27, 1984, the Sponsoring Entity adopted that certain Resolution approving the issuance of Beaumont Health Facilities Development Corporation $3,300,000 Health Facility Development Revenue Bonds, Series 1984 (The Eye Clinic Health Facility) (the "Series 1984 Bonds"), and pursuant to that Resolution the Corporation issued the Series 1984 Bonds in order to finance a portion of the cost of a health facility which is owned by The Eye Clinic, a Texas general partnership (the "User"), and which is situated within the boundaries of the Sponsoring Entity on the real estate described in Exhibit "A" hereto (the "Health Facility"); and WHEREAS, The Eye Clinic has made application for approval of the issuance of additional bonds in order to finance the completion of the Health Facility; and WHEREAS, the Corporation is willing to sell and issue its $700,000 Health Facility Development Revenue Bonds, Series 1984-A (The Eye Clinic Health Facility) (the "Series 1984-A Bonds") by adopting a Resolution in a form to be prescribed by the Corporation (the "1984-A Resolution"); and WHEREAS, Section 4.03 of the Act requires that at least fourteen (14) days prior to issuance of the Series 1984-A Bonds, the Corporation shall file with the Governing Body of the Sponsoring Entity a full and complete description of the Health Facility, including an explanation of the projected costs of the Health Facility, the necessity for the Health Facility, and the name of the User; and WHEREAS, as a prerequisite to the exemption from federal income tax of interest on obligations issued pursuant to Section 103 (b) (6 ) of the Internal Revenue Code of 1954, as amended (the "Code"), Section 103(k) of the Code provides that such issue may be approved by the applicable elected representative of the governmental unit on whose behalf such obligations are issued and by each governmental jurisdiction over the area in which any facility to be financed from the proceeds of such issue is located (except that if more than one governmental unit has jurisdiction over the entire area in which such facility is located, only one governmental unit need approve the issue), only after a public hearing has been held; and WHEREAS, the Sponsoring Entity is a "governmental unit" within the meaning of the Code; and WHEREAS, as the elected legislative body of the governmental unit within which the entire Health Facility is located, the Governing Body is an "applicable elected representative" of the governmental unit with specific authority within the meaning of Section 103(k) of the Code; and WHEREAS, the Health Facility is located entirely within the geographic jurisdiction of the Sponsoring Entity, thus necessitating only one public hearing and approval pursuant to Section 103(k) of the Code; and WHEREAS, in compliance with Section 103(k) of the Code and the Open Meetings Law, as amended, Art. 6252-17 of -2- Vernon's Annotated Texas Civil Statutes, notice in writing of a public hearing to approve issuance of the Series 1984-A Bonds has been published in a newspaper of general circulation in the Sponsoring Entity on October 17 and 23, 1984, and written notice has also been posted continuously at City Hall since November 2, 1984, and pursuant to such notice, the Governing Body has this day held a public hearing for the purpose of considering the authorization and approval of the proposed Health Facility and the issuance of the Series 1984-A Bonds; and WHEREAS, this public hearing has been conducted in order to provide an opportunity for persons with differing views on both the authorization and issuance of the Series 1984-A Bonds and the location and nature of the Health Facility to be heard, and in order to comply with Section 103(k) of the Code and the Act; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, THAT: Section 1. The Governing Body hereby finds and determines t at completion of the Health Facility proposed by the User conforms with the overall objectives, authorizations, and limitations specified in the Act. Section 2. The Governing Body finds that completion of the Heat Facility to be financed will significantly contribute to the fulfillment of the overall development objectives of the Sponsoring Entity, and that it is in furtherance of the public purposes of the Act to assist in the maintenance of the public health. Section 3. The Governing Body hereby finds and determines that the Corporation has filed and deposited with the Governing Body all of the information required by Section 4.03 of the Act, and on such basis hereby approves completion of the Health Facility after having made the determinations and findings required by the Act. Section 4. The issuance of the Series 1984-A Bonds and the form of n84 -A Resolution to be adopted by the Corpora- tion, pursuant to which the Series 1984-A Bonds are to be sold and issued, are hereby approved by the Governing Body on behalf of the Sponsoring Entity as required by the Act and the Code. Section 5. As a part of and within the scope of the approvals granted herein, the Governing Body hereby finds -3- and determines that (i) the initial owner and user of the Health Facility is The Eye Clinic, a Texas general partnership, (ii) the maximum aggregate face amount of the Series 1984-A Bonds to be issued with respect to the Health Facility is $700,000 and (iii) the Health Facility Description attached hereto as Exhibit "A" includes a general, functional description and a general description of the location of the Health Facility as required by the Code and the regulations promulgated thereunder. Section 6. This resolution is adopted for the purpose of satis yang the conditions and requirements of the Act. This resolution is also adopted for the purpose of satisfying the conditions and requirements of Section 103 of the Code, the regulations promulgated thereunder, and any requirements for a public hearing and approval by an elected official or legislature which may be imposed by applicable law prior to the issuance of the Series 1984-A Bonds, and for the benefit of the Corporation, the Sponsoring Entity, the Governing Body, and the owners or holders from time to time of the obligations of the Corporation and all other interested persons. Section 7. The Governing Body hereby finds and determines that the issuance of the Series 1984-A Bonds to finance completion of the Health Facility will accomplish the specific public purpose for which the Corporation was created. Section 8. The approvals of the Governing Body as set fortherein shall be applicable only if, as and to the extent that the Series 1984-A Bonds are issued not more than one year from the date hereof. Section 9. The Governing Body has considered evidence of the pu kation and posting of notice of this meeting and public hearing and officially finds, determines, recites, and declares that sufficient written and reasonable public notice of the date, hour and place of this meeting and public hearing and of the subject matter of this resolution, including the general, functional description of the Health Facility and the general description of its location, was published in a newspaper of general circulation in the Sponsoring Entity not less than fourteen (14) days prior to this meeting and public hearing, and thereafter weekly, and was also posted on a bulletin board at a place convenient to the public in the City Hall of the Governmental Unit (within the meaning of Section 103 of the Code) not less than seventy-two (72) hours preceding the convening of this -4- meeting and public hearing; that such place of posting was readily accessible to the general public at all times from the time of posting until the convening of such meeting and public hearing; that such meeting and public hearing were open to the public as required by law at all times during which this resolution and the subject matter hereof were discussed, considered, and formally acted upon; that the giving of notice in the manner provided above was reasonably designed to apprise residents of the Sponsoring Entity of the proposed authorization and issuance of the Series 1984-A Bonds and approval of completion of the Health Facility; that the meeting and public hearing were conducted in a manner that provided a reasonable opportunity for persons with differing views on the issuance of the Series 1984-A Bonds and the nature and location of the Health Facility to be heard; and that this meeting and public hearing were held at a time and place convenient for persons affected by the financing of the Health Facility and issuance of the Series 1984-A Bonds; and that the foregoing notice and hearing complied with the Open Meeting Law, as amended, Art. 6252-17 of Vernon's Annotated Texas Civil Statutes, and Section 103(k) of the Code and the regulations thereunder. PASSED AND APPROVED this 6th day of November, 1984. Mayor, City of Beaumont, Texas Exhibit "A" - Health Facility Description -5- EXHIBIT "A" Health Facilit The Health Facility to be financed with the -proceeds of the Bonds will involve (i) acquisition, construction and improvement of a free-standing eye clinic for the practice of ophthalmology which will consist of approximately 23,400 square feet, (ii) acquisition of a site for the Health Facility, and (iii) acquisition, construction and installation of various items of equipment, facilities and furnishings which are functionally related and subordinate to the foregoing. Site of Health Facility All or part of those certain tracts or parcels of land located within an area bounded by Milam Street to the South, College Street to the North, and Eighth Street to the West, in the City of Beaumont, Jefferson County, Texas, and consisting of two (2) tracts of land more particularly described as follows, to wit: TRACT ONE BEING a 3.17448 acre tract of land out of Lot or Block 31 of the Columbus Cartwright Subdivision No. 1 out of the David Brown Survey, Abstract 5, Beaumont, Jefferson County, Texas, plat of said Columbus Cartwright Subdivision No. 1 being recorded in Volume 1, Page 112, Map Records, Jefferson County, Texas, the said 3.17448 acre tract of land being described by metes and bounds as follows: BEGINNING at, an iron pipe which marks the southeast corner of said Lot or Block 31 of the Columbus Cartwright Subdivision No. 1, said Beginning Corner being located at the intersection of the north line of Milam Street, a 60 foot wide City of Beaumont right of way, and the east line of a 60 foot wide City of Beaumont unnamed street right of way; THENCE South 89 deg. 54 min. 10 sec. West along the south line of said Lot or Block 31 of the Columbus Cartwright Subdivision No. 1 and the north line of Milani Street a distance of 317.30 feet to a point for corner at the south- west corner of said Lot or Block 31 and the southeast corner of Lot or Block 30 of the said Columbus Cartwright Subdi- vision No. 1, said point being in the centerline of an abandoned 60 foot wide road right of way, and the said corner also being the southwest corner of a 0.99019 acre tract of land; THENCE North 00 deg. 19 min. 11 sec. West along the west line of Lot or Block 31 and the east line of Lot or Block 30 of the said Columbus Cartwright Subdivision No. 1 and along the common line with the 0.99019 acre tract of land, at a distance of 287.33 feet pass an iron pipe which marks the northeast corner of the said 0.99019 acre tract of land, and continuing along said course for a total distance of 415.67 feet to a point for corner at the southwest corner of a 1.84252 acre tract of land; THENCE North 89 deg. 51 min. 38 sec. East along the common line with the said 1.84252 acre tract of land a distance of 199.26 feet to a point for corner at the southeast corner of the said 1.84252 acre tract; THENCE North 00 deg. 02 min. 26 sec. West along the east line of the 1.84252 acre tract of land a distance of 51.19 feet to an iron pipe for corner in the north line of said Lot or Block 31 and the north line of the Columbus Cartwright Subdivision No. 1, at the southeast corner of Lot 68 and the southwest corner of Lot 69 of College Acres Addition and the south line of College Acres Addition; THENCE South 89 deg. 43 min. 12 sec. East along the north line of Lot or Block 31 of the Columbus Cartwright Subdi- vision No. 1 and the south line of Lot 69 of the College Acres Addition a distance of 119.2 feet to an iron rod for corner at the northeast corner of said Lot or Block 31 of Columbus Cartwright Subdivision No. 1 and the southeast corner of Lot 69 of College Acres Addition, said iron pin being in the west right of way line of the aforementioned unnamed 60 foot wide City of Beaumont street right of way; THENCE South 00 deg. 09 min. 51 sec. East along the east line of said Lot or Block 31 and the west line of the said unnamed street right of way a distance of 467.38 feet to the PLACE OF BEGINNING. TRACT TWO BEING an undivided 1/2 interest in and to that 0.44406 acre tract of land located partially in Lot 68, College Acres Addition, and partially in Lot or Block 31, Columbus Cartwright Subdivision No. 1, Beaumont, Jefferson County, Texas, plat of said College Acres Addition being recorded in -2- Volume 5, Page 34, Map Records, Jefferson County, Texas, and plat of said Columbus Cartwright Subdivision No. 1 being recorded in Volume 1, Page 112, Map Records, Jefferson County, Texas, the said easement extending southward from the south right of way line of College Street, a City of Beaumont publicly dedicated right of way to the north line of a 3.17448 acre tract of land out of Lot or Block 31, Columbus Cartwright Subdivision No. 1, the said tract being described by metes and bounds as follows: BEGINNING at an iron pin which marks the northeast corner of Lot 68 and the northwest corner of Lot -69 of the said College Acres Addition, said Beginning Corner being in the south right of way line of College Street; THENCE South 00 deg. 02 min. 26 sec. East along the common line between Lots 68 and 69 and said lot line extended southwardly into Lot or Block 31 of the Columbus Cartwright Subdivision No. 1 a total distance of 402.00 feet to a point for corner at the internal northwest corner of the said 3.17448 acre tract; THENCE 89 deg. 51 min 38 sec. West parallel to the south right of way line of College Street and the north line of said Lot 68 along the westerly portion of the north ling of the said 3.17448 acre tract a distance of 53.00 feet to a point for corner; THENCE North 00 deg. 02 min. 26 sec. West 53 feet west of and parallel to the east line of the aforementioned Lot 68 a distance of 42.00 feet to a point for corner; THENCE North 89 deg. 51 min. 38 sec. East parallel to the south right of way line of College Street and the north line of Lot 68 a distance of 12.00 feet to a .point for corner; THENCE North 00 deg. 02 min. and parallel to the east line feet to a point for corner; 26 sec. West 41 feet west of of Lot 68 a distance of 147.05 THENCE North 20 deg. 12 min. 26 sec. West a distance of 35.06 feet to a point for corner; THENCE North 00 deg. 02 min. 26 sec. West 53 feet west of and parallel to the east line of Lot 68 a distance of 180.00 feet to a point for corner in the north line of said Lot 68 and the south right of way line of College Street; -3- THENCE North 89 deg. 51 min. 38 sec. East along the north line of said Lot 68 and the south right of way line of College Street a distance of 53.00 feet to the PLACE OF BEGINNING. -4- RESOLUTION APPROVING THE ISSUANCE OF BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION $500,000 HEALTH FACILITY DEVELOPMENT REVENUE BONDS, SERIES 1984-A (SOUTHEAST TEXAS SURGICAL CENTER) WHEREAS, by a duly adopted resolution of the City Council (the "Governing Body") of the City of Beaumont, Texas (the "Sponsoring Entity"), the Governing Body authorized and approved the creation of the Beaumont Health Facilities Development Corporation (the "Corporation") as a nonprofit corporation under the provisions of the Health Facilities Development Corporation Act, as amended, Art. 1528j of Vernon's Annotated Texas Civil Statutes (the "Act"); and WHEREAS, the Corporation on behalf of the Sponsoring Entity is empowered to finance certain costs associated with acquisition, construction, improvement, repair, renovation and remodeling of certain health facilities in order to improve the adequacy, cost and accessibility of health care, research and education within the State of Texas and to assist in the maintenance of the public health; and WHEREAS, the definition of "health facility" in the Act includes any real, personal or mixed property, or any interest therein, the financing, refinancing, acquiring, providing, constructing, enlarging, remodeling, renovating, improvement, furnishing or equipping of which is found by the Board of Directors of the Corporation to be required, necessary or convenient for health care, research and education regardless of whether such property is in existence or is to be provided after the making of such finding; and WHEREAS, on March 27, 1984, the Sponsoring Entity adopted that certain Resolution approving the issuance of Beaumont Health Facilities Development Corporation $2,500,000 Health Facility Development -Revenue Bonds, Series 1984 (Southeast Texas Surgical Center Health Facility) (the "Series 1984 Bonds"), and pursuant to that Resolution the Corporation issued the Series 1984 Bonds in order to finance a portion of the cost of a health facility which is owned by Southeast Texas Surgical Center, a Texas general partnership (the "User"), and which is situated within the boundaries of the Sponsoring Entity on the real estate described in Exhibit "A" hereto (the "Health Facility"); and M WHEREAS, Southeast Texas Surgical Center has made application for approval of the issuance of additional bonds in order to finance the completion of the Health Facility; and WHEREAS, the Corporation is willing to sell and issue its $500,000 Health Facility Development Revenue Bonds, Series 1984-A (Southeast Texas Surgical Center Health Facility) (the "Series 1984-A Bonds") by adopting a Resolution in a form to be prescribed by the Corporation (the "1984-A Resolution"); and WHEREAS, Section 4.03 of the Act requires that at least fourteen (14) days prior to issuance of the Series 1984-A Bonds, the Corporation shall file with the Governing Body of the Sponsoring Entity a full and complete description of the Health Facility, including an explanation of the projected costs of the Health Facility, the necessity for the Health Facility, and the name of the User; and WHEREAS, as a prerequisite to the exemption from federal income tax of interest on obligations issued pursuant to Section 103(b)(6) of the Internal Revenue Code of 1954, as amended (the "Code"), Section 103(k) of the Code provides that such issue may be approved by the applicable elected representative of the governmental unit on whose behalf such obligations are issued and by each governmental jurisdiction over the area in which any facility to be financed from the proceeds of such issue is located (except that if more than one governmental unit has jurisdiction over the entire area in which such facility is located, only one governmental unit need approve the issue), only after a public hearing has been held; and WHEREAS, the Sponsoring Entity is a "governmental unit" within the meaning of the Code; and WHEREAS, as the elected legislative body of the governmental unit within which the entire Health Facility is located, the Governing Body is an "applicable elected representative" of the governmental unit with specific authority within the meaning of Section 103(k) of the Code; and WHEREAS, the Health Facility is located entirely within the geographic jurisdiction of the Sponsoring Entity, thus necessitating only one public hearing and approval pursuant to Section 103(k) of the Code; and -2- WHEREAS, in compliance with Section 103(k) of the Code and the Open Meetings Law, as amended, Art. 6252-17 of Vernon's Annotated Texas Civil Statutes, notice in writing of a public hearing to approve issuance of the Series 1984-A Bonds has been published in a newspaper of general circulation in the Sponsoring Entity on October 17 and 23, 1984, and written notice has also been posted continuously at City Hall since November 2, 1984, and pursuant to such notice, the Governing Body has this day held a public hearing for the purpose of considering the authorization and approval of the proposed Health Facility and the issuance of the Series 1984-A Bonds; and WHEREAS, this public hearing has been conducted in order to provide an opportunity for persons with differing views on both the authorization and issuance of the Series 1984-A Bonds and the location and nature of the Health Facility to be heard, and in order to comply with Section 103(k) of the Code and the Act; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT, TEXAS, THAT: Section 1. The Governing Body hereby finds and determines t -at completion of the Health Facility proposed by the User conforms with the overall objectives, authorizations, and limitations specified in the Act. Section 2. The Governing Body finds that completion of the Health Facility to be financed will significantly contribute to the fulfillment of the overall development objectives of the Sponsoring Entity, and that it is in furtherance of the public purposes of the Act to assist in the maintenance of the public health. Section 3. The Governing Body hereby finds and determines t at the Corporation has filed and deposited with the Governing Body all of the information required by Section 4.03 of the Act, and on such basis hereby approves completion of the Health Facility after having made the determinations and findings required by the Act. Section 4. The issuance of the Series 1984-A Bonds and the form of n84 -A Resolution to be adopted by the Corpora- tion, pursuant to which the Series 1984-A Bonds are to be sold and issued, are hereby approved by the Governing Body on behalf of the Sponsoring Entity as required by the Act and the Code. -3- Section 5. As a part of and within the scope of the approvals granted herein, the Governing Body hereby finds and determines that (i) the initial owner and user of the Health Facility is Southeast Texas Surgical Center, a Texas general partnership, (ii) the maximum aggregate face amount of the Series 1984-A Bonds to be issued with respect to the Health Facility is $500,000 and (iii) the Health Facility Description attached hereto as Exhibit "A" includes a general, functional description and a general description of the location of the Health Facility as required by the Code and the regulations promulgated thereunder. Section 6. This resolution is adopted for the purpose of satisfying—the conditions and requirements of the Act. This resolution is also adopted for the purpose of satisfying the conditions and requirements of Section 103 of the Code, the regulations promulgated thereunder, and any requirements for a public hearing and approval by an elected official or legislature which may be imposed by applicable law prior to the issuance of the Series 1984-A Bonds, and for the benefit of the Corporation, the Sponsoring Entity, the Governing Body, and the owners or holders from time to time of the obligations of the Corporation and all other interested persons. Section 7. The Governing Body hereby finds and determines that the issuance of the Series 1984-A Bonds to finance completion of the Health Facility will accomplish the specific public purpose for which the Corporation was created. Section 8. The approvals of the Governing Body as set forth erei.n shall be applicable only if, as and to the extent that the Series 1984-A Bonds are issued not more than one year from the date hereof. Section 9. The Governing Body has considered evidence of the publication and posting of notice of this meeting and public hearing and officially finds, determines, recites, and declares that sufficient written and reasonable public notice of the date, hour and place of this meeting and public hearing and of the subject matter of this resolution, including the general, functional description of the Health Facility and the general description of its location, was published in a newspaper of general circulation in the Sponsoring Entity not less than fourteen (14) days prior to this meeting and public hearing, and thereafter weekly, and was also posted on a bulletin board at a place convenient to the public in the City Hall of the Governmental Unit (within -4- the meaning of Section 103 of the Code) not less than seventy-two (72) hours preceding the convening of this meeting and public hearing; that such place of posting was readily accessible to the general public at all times from the time of posting until the convening of such meeting and public hearing; that such meeting and public hearing were open to the public as required by law at all times during which this resolution and the subject matter hereof were discussed, considered, and formally acted upon; that the giving of notice in the manner provided above was reasonably designed to apprise residents of the Sponsoring Entity of the proposed authorization and issuance of the Series 1984-A Bonds and approval of completion of the Health Facility; that the meeting and public hearing were conducted in a manner that provided a reasonable opportunity for persons with differing views on the issuance of the Series 1984-A Bonds and the nature and location of the Health Facility to be heard; and that this meeting and public hearing were held at a time and place convenient for persons affected by the financing of the Health Facility and issuance of the Series 1984-A Bonds; and that the foregoing notice and hearing complied with the Open Meeting Law, as amended, Art. 6252-17 of Vernon's Annotated Texas Civil Statutes, and Section 103(k) of the Code and the regulations thereunder. PASSED AND APPROVED this 6th day of November, 1984. Mayor, City of Beaumont, Texas Exhibit "A" - Health Facility Description 511 EXHIBIT "A" Health Facilit The Health Facility to be financed with the proceeds of the Bonds will involve (i) acquisition, construction and improvement of a free-standing outpatient ambulatory surgery center which will consist of approximately 12,055 square feet and which will contain 4 operating rooms and an area for expansion into 2 additional operating rooms, (ii) acquisition of a site for the Health Facility, and (iii) acquisition, construction and installation of various items of equipment, facilities and furnishings which are func- tionally related and subordinate to the foregoing. Site of Health Facility All or part of those certain tracts or parcels of land located within an area bounded by Milani Street to the South, College Street to the North, and Eighth Street to the West, in the City of Beaumont, Jefferson County, Texas, and being more particularly described as follows, to wit: BEING A 1.39846 acre tract of land out of the David Brown Survey, Abstract 5, Beaumont, Jefferson County, Texas, the said 1.39846 acre tract of land being Lots 67 and 68 of College Acres Addition, and a portion of Lot or Block 31 of the Columbus Cartwright Subdivision No. 1, plat of College Acres Addition being recorded in Volume 5, Page 34, Map Records, Jefferson County, Texas, and plat of the said Columbus Cartwright Subdivision No. 1 being recorded in Volume 1, Page 112, Map Records, Jefferson County, Texas, the said 1.39846 acre tract being described by metes and bounds as follows: BEGINNING at an iron pin which marks the northwest corner of said Lot 67 and the northeast corner of Lot 66, College Acres Addition, said Beginning Corner being in the south right of way line of College Street, an 80 foot wide City of Beaumont right of way, said Beginning Corner being the northeast corner of a tract of land occupied by K -Mart Retail Store; THENCE North 89 deg. 51 min. 38 sec. East along the south right of way line of College Street and the north line of Lots 67 and 68 of College Acres Addition a distance of 147.05 feet to a point for corner at the northwest corner of a 0.44406 acre tract ingress and egress easement; THENCE in a southerly direction across said Lot 68 of College Acres Addition and a portion of Lot or Block 31 of the Columbus Cartwright Subdivision No. 1 the following courses and distances: South 00 deg. 02 min. 26 sec. East a distance of 180.00 feet; South 20 deg. 12 min. 20 sec. East a distance of 35.06 feet; South 00 deg. 02 min. 26 sec. East a distance of 147.05 feet; South 89 deg. 51 min. 58 sec. West a distance of 12.00 feet; South 00 deg. 02 min. 26 sec. East a distance of 42.00 feet to a point for corner in the north line of a 3.17448 acre tract at the most southerly southwest corner of the said ingress and egress easement tract; THENCE South 89 deg. 51 min. 38 sec. West along the north line of the said 3.17448 acre tract a distance of 146.26 feet to a point for corner at the most westerly northwest corner of the said 3.17448 acre tract; THENCE North 00 deg. 19 min. 11 sec. West along the common line of Lot or Block 30 and 31 of Columbus Cartwright Sub- division No. 1, at a distance of 51.60 feet, cross the common line between the Columbus Cartwright Subdivision No. 1 and the College Acres Addition, at the northeast corner of the said Lot or Block 30, and the northwest corner of Lot or Block 31 of the said Columbus Cartwright Subdivision No. 1 at the southwest corner of the aforementioned Lot 67 of College Acres Addition and the southeast corner of Lot 66 of the said College Acres Addition, and continuing along said course along the common line between Lots 66 and 67 of the said College Acres Addition a total distance of 402.00 feet to the PLACE OF BEGINNING. TRACT TWO BEING an undivided 1/2 interest in and to that 0.44406 acre tract of land located partially in Lot 68, College Acres Addition, and partially in Lot or Block 31, Columbus Cartwright Subdivision No. 1, Beaumont, Jefferson County, -2- Texas, plat of said College Acres Addition being recorded in Volume 5, Page 34, Map Records, Jefferson County, Texas, and plat of said Columbus Cartwright Subdivision No. 1 being recorded in Volume 1, Page 112, Map Records, Jefferson County, Texas, the said easement extending southward from the south right of way line of College Street, a City of Beaumont publicly dedicated right of way to the north line of a 3.17448 acre tract of land out of Lot or Block 31, Columbus Cartwright Subdivision No. 1, the said tract being described by metes and bounds as follows: BEGINNING at an iron pin which marks the northeast corner of Lot 68 and the northwest corner of Lot 69 of the said College Acres Addition, said Beginning Corner being in the south right of way line of College Street; THENCE South 00 deg. 02 min. 26 sec. East along the common line between Lots 68 and 69 and said lot line extended southwardly into Lot or Block 31 of the Columbus Cartwright Subdivision No. 1 a total distance of 402.00 feet to a point for corner at the internal northwest corner of the said 3.17448 acre tract; THENCE 89 deg. 51 min 38 sec. West parallel to the south right of way line of College Street and the north line of said Lot 68 along the westerly portion of the north line of the said 3.17448 acre tract a distance of 53.00 feet to a point for corner; THENCE North 00 deg. 02 min. 26 sec. West 53 feet west of and parallel to the east line of the aforementioned Lot 68 a distance of 42.00 feet to a point for corner; THENCE North 89 deg. 51 min. 38 sec. East parallel to the south right of way line of College Street and the north line of Lot 68 a distance of 12.00 feet to a point for corner; THENCE North 00 deg. 02 min. and parallel to the east line feet to a point for corner; 26 sec. West 41 feet west of of Lot 68 a distance of 147.05 THENCE North 20 deg. 12 min. 26 sec. West a distance of 35.06 feet to a point for corner; THENCE North 00 deg. 02 min. 26 sec. West 53 feet west of and parallel to the east line of Lot 68 a distance of 180.00 feet to a point for corner in the north line of said Lot 68 and the south right of way line of College Street; -3- t~ THENCE North 89 deg. 51 min. 38 sec. East along the north line of said Lot 68 and the south right of way line of College. Street a distance of 53.00 feet to the PLACE OF BEGINNING. -4- 2. November 2, 1984 Council Letter 100 Honorable Mayor and Members of City Council `.subject: Amendments to Sanitation Ordinance In our recent amendments to the sanitation ordinance which covered the new fees for this year, as well as language relating to more accurate definitions of garbage, trash and refuse, we had also identified some additional areas which needed to be addressed. At that time, we had committed to return to Council to address the following specific concerns: 1. A special collection fee schedule. While our current operational procedure contemplates a complete coverage of the City for the collection of trash on a once -a - month basis, staff feels that it is appropriate to establish a special collection fee to cover the instance where an individual or firm might request a collection outside of our schedule. In addition, the collection fee will cover those individuals who are not otherwise billed by the City for this service. We are recommend- ing that a rate of $40 for a base for a collection be established and that an additional charge of $7.50 for each one-half hour after the first one-half hour be instituted. We feel that this rate is equitable and that it will recover our costs that would be associated with an extra outside the scope of normal service col- lection. 2. Rent -A -Truck Pro ram. Language is provided the ordinance which allows the City to establish a rent -a -truck program. Essentially, this program will call for the Sanitation Department to deliver a flatbed truck on a Friday evening to a residence or business and pick it up Monday morning. The cost for such a program would be $25 payable in ad- vance. An appropriate indemnity form and criteria for usage has been developed. This program has been used with great success in Garland, Texas. 3. Modification to the Cubic -Yard Charge at Landfill Gate. In our previous discussion with respect to rates neces- sary for City 1984/85 operation, we had stated that an amended rate would be necessary in order to collect a closure charge for the old Pine Street site from those customers served by private haulers and commercial fran- chise holders. Council Letter 100 November 2, 1984 Page 2 After several discussions with the major users, we believe that the simplest method to collect this revenue is to establish a uniform rate for all users. This rate was determined by allocating anticipated expenditures of the landfill by cost of disposal for compacted and non -compacted materials. This cost was divided by the anticipated volume and basic costs per cubic yard were determined. The rate schedule proposed is as follows: Current Proposed Inside Inside City City 1. Loose, non -compacted materials: Current Outside CC i ty Proposed Outside City a. Small vehicle, 1-3 cu. yd. capacity, per load $ 3.00 $ 3.00 $ 4.00 $ 4.00 b. Medium vehicle, 4-7 cu. yd. capacity, per load 7.00 8.00 8.50 9.50 c. Large vehicle, 8-15 cu. yd. capacity, per load 16.00 19.00 19.00 22.00 d. Extra large vehicles per cu. yd. based on vehicle's rated capacity 1.11 1.30 1.33 1.60 2. Compacted materials: per cu. yd., based on vehicle's rated capacity 1.76 2.10 2.10 2.45 Passage of the rate schedule will complete the adjustments required this year to cover increased operational costs in collection and disposal and will also complete the funding of the monies necessary for servicing the bonds to be sold for closure of the old landfill and additional equipment at the new site. Council had earlier addressed the problem of securing these funds from residential customers by including a closure fee of .31 per account in the sanitation fee increase approved on October 2, 1984. At that time, we stated that a further rate setting would be necessary to establish an equivalent charge covering permitted haulers as well as franchise holders. It is recommended that this ordinance be adopted. Karl Nollenberger City Manager ORDINANCE NO. ENTITLED AN ORDINANCE REPEALING SECTION 28-29 OF THE CODE OF ORDINANCES OF THE CITY OF BEAUMONT AND ENACTING A NEW SECTION 28-29 AND A NEW SECTION 28-31 AND BY AMENDING SECTION 28-39; PROVIDING FOR SEVERABILITY; PROVIDING FOR REPEAL AND PROVIDING A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That Chapter 28, Section 28-29 of the Code of Ordinances of the City of Beaumont be amended to read as follows: Section 28-29: The City of Beaumont shall provide special trash collection services for those public, business and commercial establishments not currently receiving city trash pickup and those establishments -currently receiving city trash pickup who shall request the city to pick up trash outside of the regular collection schedule for trash which has accumulated on their premises. The rate charged for this service shall be Forty Dollars ($40) with a Seven Dollar and Fifty Cents ($7.50) charge for every fifteen (15) minute increment after the first thirty (30) minutes of trash removal from the premises. Section 2. That Chapter 28, Section 28-31 of the Code of Ordinances of the City of Beaumont be amended to read as follows: Section 28-31: Rent -A -Truck Proqram The City of Beaumont shall provide flatbed trucks to citizens for house or yard cleaning at a rental rate of Twenty -Five Dollars ($25) per weekend payable in advance. The Sanitation Department will deliver a flatbed truck on Friday evening and it will be picked up on Monday morning. These vehicles will be provided based upon the availability of the equipment by making arrangements with the Department of Sanitation. That Chapter 28, Section 28-39(b) (1) and (b) (2) of the Code of Ordinances of the City of Beaumont be amended to read as follows: Section 28-39(b): Schedules: Disposal fee for each conveyance to be used by the applicant or any person shall be: Garbage, Trash and Refuse Collected: Inside Outside City City (1) Loose and noncompacted materials: a. Small vehicles, 1-3 cu. yd. capacity, per load $ 3.00 $ 4.00 b. Medium vehicle, 4-7 cu. yd. capacity, per load 8.00 9.50 C. Large vehicles, 8-15 cu. yd. capacity, per load 19.00 22.00 d. Extra large vehicles: per cu. yd. based on vehicle's rated capacity 1.30 1.60 (2) Compacted materials: per cu. yd. based on vehicles rated capacity $ 2.10 $ 2.45 C? -l.!-;-- A That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the - 2 - remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. .qartinn 4_ That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. ConF i rNn S That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of - 3 - 1984. - Mayor - It 4010- November 2, 1984 3. Council Letter 83 Honorable Mayor and Members of City Council Subject: Charter Committee Appointments One of the target issues which the City Council established for 1984 and 1985 related to the appointment of a Home Rule Charter Committee and the review of our Home Rule Charter. The Charter Committee will serve as an advisory body to the City Council of the City of Beaumont. Mr. Jim Stokes will serve as Chair of this Committee with Mr. Gaylyn Cooper serving as Vice -Chair. The in- dividuals to be appointed to the Charter Committee are as follows: Jim Stokes, Gaylyn Cooper, Bill Cox, Sid Hodges, Carol Flatten, Lou Ann Peacock, Elmer Ashcraft, Steve Lawrence, James Lewis, Ed Moore, Mark Steinhagen, Boyd Wells, Gary White, Ernest Browne, Jr., George Hudspeth and Verice Monroe. The Charter Committee will investigate any areas in the Charter which they feel should receive some attention. The City Manager and City Attorney will be pro- viding staff to the Committee to help them in their process. It is appropriate to re -look at the entire Home Rule Charter on a periodic basis to bring it into appropriate conformance with the last 15 years of the 20th century. It is anticipated that a Charter election to implement any as- pects of the Charter which need to be altered would be held in November of 1985. The Charter Committee's recommendations would be forwarded to the City Council for review and consideration. The Council would then consider which items to put on a Charter change election. The resolution which is attached to the Council Letter would make the appoint- ments to this important Committee and start the process. It is recommended that this resolution be approved. Karl Nollenberger City Manager r i 4. November 2, 1984 Council Letter 94 Honorable Mayor and Members of City Council Subject: Purchase of Two 6 -Wheel Drive Dump Trucks During the operation of the City's new landfill last fiscal year, several problems have been noted. Principal among these problems has been the lack of equipment on the new landfill site that could operate in severe wet weather conditions, as well as meet state requirement for over -the -road usage. In analyzing the purchase of specialized equipment that would be suitable for use on the landfill, as well as for over -the -road, the only piece of equip- ment that was found to meet all of these needs was a 6 -wheel drive severe duty dump truck. This is actually a 14 -yard dump truck body placed on a chassis that is similar in size and nature to the chassis used in concrete trucks. The principal difference between the concrete trucks seen on City streets and the trucks we are anticipating purchasing is that the trucks to be purchased have a 6 -wheel drive instead of only a rear -wheel drive. This will allow the truck to maneuver through the mud that exists on the landfill site or within our major drainage outfalls, yet is still legal for use on City streets. We received bids from four vendors on these units, as follows: Kinsel Ford; Beaumont $141,108.00 Beaumont Truck and Trailer Center, Inc.; Beaumont 145,490.40 Truck and Pickup Equipment Corp.; Houston 131,956.00 The Truck Ranch; Beaumont 135,192.90 The Truck and Pickup Equipment Corporation, out of Houston, has bid a high- way truck with a "strap on" front axle. The company is purchasing a Ford truck and then will add items to the vehicle to meet specifications. This possibly will cause a warranty and service problem. A pre-bid conference was held to discuss the specifications on these vehicles and there were some questions regarding a modified unit being considered due to the severe ap- plication of these units at the landfill. However, the Truck and Pickup Equip- ment Corporation did not attend the pre-bid conference. It has been our experience in the Sanitation Department that the specially designed chassis that we have purchased over the last two years have consis- tently outperformed the mass-produced units that we had been purchasing with acid -on modifications intended to meet our severe use applications. Council Letter 94 November 2, 1984 Page 2 We recommend that the bid of the Truck Ranch of Beaumont, for two 6 x 6 clump trucks at $135,192.90, be approved as the best bid received. As was discussed earlier with Council in our rate setting for Sanitation and Landfill, the money for this specialized equipment is a part of a $2,000,000 bond sale, slated for later this late, which will be used for closure of the old landfill ($1.4 million), as well as additional equipment ($.6 million). It is recommended that this resolution be approved. Karl Nollenberger d?� City Manager 4 nLIS r i3 NO - R E S O L U T I O N WHEREAS, bids were received for the purchase of two (2) 6 x 6 dump trucks; and, WHEREAS, the Truck Ranch of Beaumont, Texas submitted a bid in the amount of $67,596.45 each; and, WHEREAS, the City Council is of the opinion that the bid submitted by the Truck Ranch is the best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by the Truck Ranch in the amount of $67,596.45 for the purchase of two (2) 6 x 6 dump trucks is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - 5. November 2, 1984 Council Letter 98 Honorable Mayor and Members of City Council .Subject: Purchase of One Hydraulic Track Type Excavator Bids were received from thirteen vendors for the purchase of a hydraulic track type excavator to be used in our landfill operation. This equipment is neces- sary for the successful operation of our landfill because in inclement weather, -the one excavator that we currently have is unable to keep ahead of our needs for new cells in which to dump our solid waste. By having two of these excavators on our site, we will be able to keep far enough ahead of the space requirements so that an extended period of inclement weather will not cause operational pro- blems. When this equipment has reached a point far enough ahead of our im- mediate needs, we will use this excavator as well as our 6 x 6 dump trucks for work in cleaning and widening our major outfalls for drainage purposes. The bids received are as follows: Waukesha Pearce - $ 81,518.73 Gulf Machinry 77,100.00 Conley Lott Nichols 92,778.00 R. B. Everett 84,575.00 Fogle Equipment 114,000.00 Hyco Equipment 73,850.00 Mustang Tractor 81,327.00 Drake Conequip 69,797.00 Presco 77,688.80 Houston Heavy Equipment 86,595.00 Equipment Headquarters 91,950.00 Oil City Tractors 70,500.00 The low bid on this equipment is from Drake Conequip of Houston. However, we do riot recommend the acceptance of their bid. The second low bid from Oil City Tractors of Beaumont is $703 more than the Drake bid. Due to the fact that any servicing or warranty work to be provided by the vendor is at their place of operation, a single warranty call on this equipment would cost the City more than $703 to ship the equipment back to Houston. We, therefore, recommend the bid of Oil City Tractors in the amount of $70,500, as the best bid received. Funds for this purchase will come from the sale of the certificate of obligation bond issue for the landfill authorized in the 1984/85 budget. The total bond issue is in the amount of $2,000,000 with $600,000 being allocated to equipment purchases. It is recommended that this resolution be approved. Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the purchase of one (1) hudraulic track type excavator for use at the Landfill; and, WHEREAS, Oil City Tractors of Beaumont, Texas submitted a bid in the amount of $70,500; and, WHEREAS, the City Council is of the opinion that the bid submitted by Oil City Tractors is the best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Oil City Tractors in the amount of $70,500 for the purchase of one (1) hydraulic track type excavator for use at the landfill is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of 1984. - Mayor - W November 2, 1984 Council Letter 88 Honorable Mayor and Members of City Council Subject: Award Bids for Police Patrol Cruisers and one 3/4 -Ton Van Bids were opened on 23 units on October 8, 1984. taken on the purchase of ten new police cruisers, units, which were bid as new units. In addition, 12 detective units, an alternate bid which allowed such as Hertz, to submit a quote. The Council on bid for 12 detective units and a replacement unit taking advantage of the open quotation as received tion. It will be necessary at this time to consid cruisers used in patrol. The bids are as follows: Mingle Motor Company Kinsel Ford At that time, bids were a new van and 12 detective the City requested for the large leasing companies October 16th accepted the for the Health Department, from the Hertz Corpora- er the bids for ten police $115,990.00 121,303.40 This year, in order to increase our staff capability to analyze and evaluate the increasingly complex question with respect to the best type of police cruiser to purchase, we sent a staff representative to performance testing of 1.985 police patrol vehicles, conducted by the Michigan Department of State Police and the Michigan Department of Management and Budget. These tests have been conducted for the past several years, are highly respected in the industry and, in our opinion, serve as an equitable basis on which to base a decision. The vehicles that were tested which were of interest to us were the Chevrolet Impala, the Dodge Diplomat, the Ford Crown Victoria and the Plymouth Grand Fury. The test objectives were acceleration, top speed, braking and vehicle dynamics (high-speed handling). It is the opinion of our staff representative that all vehicles tested met minimum qualifications and that the bid of Mingle Motors is the best and lowest for our needs. Several companies exercised their option to withdraw their bids prior to award, and no bid was received on the van. It will be re -bid at a later date. It is recommended that this resolution be approved. Karl Nollenberger City Manager R E S O L U T I O N WHEREAS, bids were received for the purchase of police patrol cruisers; and, WHEREAS, Mingle Motor Company submitted a bid in the amount of $115,990; and, WHEREAS, the City Council is of the opinion that the bid submitted by Mingle Motor Company is the lowest and best bid and should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by Mingle Motor Company in the amount of $115,990 for the purchase of police patrol cruisers is hereby accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - 7. November 2, 1984 Council Letter 90 Honorable Mayor and Members of City Council Subject: Endorsement of Hazardous Waste Research Center at Lamar University Real solutions to the hazardous waste disposal problem are needed. Each of LIS is aware of the highly industrialized area that we live in, and how im- portant proper disposal of hazardous waste is. Lamar University officials perceive the situation as being critical. In order to address this concern, Chancellor Robert Kemble assigned Jack Hopper, head of Lamar's Chemical En- gineering Department, to work on a proposal establishing a hazardous waste research center at Lamar University. The research requires backing and financing from the state legislature. The Governor's Task Force on Hazardous Waste recently recommended creation of a center of this kind to act as a clearinghouse for better waste -control tech- nology. Most industries in this area are in full support of the concept. They have also pledged cooperation and technical assistance. A tight state budget could prevent consideration of a hazardous waste re- search center during the January session. Because of the dire need expressed both locally and nationally for research of this kind, Councilmember David Moore has requested support for the creation of the center here at Lamar. Along with the Council's support, we should en- courage any positive legislative response possible from our state representa- tives. It is recommended that the resolution expressing support for this endeavor be approved. kgs �Aaj..e„ , Karl Nollenberger City Manager ��Ut3lp rz R E S O L U T I O N WHEREAS, a national concensus has emerged that the only way to solve the problem of hazardous waste disposal is to find methods that drastically reduce the amount of waste that ends up in landfills and injection wells; and, WHEREAS, the hazardous waste disposal problem is particularly acute in the State of Texas where a multi -billion dollar chemical industry is located, and, WHEREAS, geographically, the greatest production of hazardous waste occurs in the Golden Triangle; and, WHEREAS, there exists the need to establish a multi -functional center which will serve as the focal point and clearing house for developing realistic, useful and meaningful alternatives to current methods of production and treatment to minimize the problems attendant to hazardous chemical by-products; arid, WHEREAS, the Governor's Task Force on Hazardous Waste has recommended the creation of just such a center to act as a clearing house for better waste control technologies in the State of Texas; a nd, WHEREAS, Lamar University, through its Chancellor, has devised a proposal to establish a hazardous waste disposal research center at Lamar University to address these needs both locally and nationally; and, WHEREAS, the location of the center at Lamar University is appropriate and logical; and, WHEREAS, the hazardous waste research center is going to require legislative approval to establish and operate the center; WHEREAS, the City Council of the City of Beaumont is in favor of this type of research center to address the problems of hazardous waste in the Golden Triangle as well as on a state and national level; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT in light of the considerations cited above, the City Council of the City of Beaumont supports Lamar University in its efforts to establish a hazardous waste research center at Lamar University. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of - 2 - . 1984. - Mayor - a November 2, 1984 Council Letter 103 Honorable Mayor and Members of City Council Subject: Dilapidated Structures 'rhe following structures have been inspected by the Minimum Housing Code Division and considered to be in violation of the City of Beaumont's Code of Ordinances, Article III, Section 14-50: 1015 Avenue D 1354 Forrest 1665-1675 Gilbert 823 Grant 1530 Harrison 1122 Hazel 3051 Washington 2865 Irving 1477 Land 3560 Pradice 3370 Rivers Road 675 Stanton 542 Washington Each structure will be discussed during the public hearing preceding the con- sideration of the ordinance. It is recommended that this ordinance be approved. pa_�l oc dj. ,� Cr,.,_� Karl Nollenberger City Manager Location 1. 1015 Ave. D 2. 1354 Forrest 3. 1665-1675 Gilbert 4. 823 Grant S. 1530 Harrison 6. 1122 Hazel 7. 2865 Irving 8. 1477 Land 9. 3560 Pradice 10. 3370 Rivers Rd. 11. 675 Stanton 12. 542 Washington 13. 3051 Washington 0 November 6, 1984 CONDEMNATION PROGRAM Owner Joe J. Ruiz Eddie M. Wright and F. Charqois, Jr. Joe J. Ruiz Mrs. Hazel Sims Lillian Hurlock Mr. and Mrs. Nathan Roberts Juliana Herbst Et Al Mike and Dusty Sinclair Mrs. Philipine Durso D.F. Sanders Grant Evans Jose D. and Mary Lou Rivas Charles Evans Alfred Briscoe Mrs. Philipine Durso Mrs. Bobbie Johns Recommendation Raze or repair within 30 days Raze within 30 days Raze or repair within 30 days Raze within 30 days Raze or repair within 30 days Raze or repair within 30 days Raze within 30 days Raze or repair within 30 days Raze within 30 days Raze within 30 days Raze within 30 days Raze or repair within 30 days Raze within 30 days r 1 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1015 Ave D ACCOUNT NUMBER 5250-000900/08-111-00 OWNER Joe J. Ruiz ADDRESS 1670 Victoria CITY Beaumont, Texas 77701 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT ORXRKXZ 19, 20 BLOCK ORXRRA97 2 ADDITION OaXKMR➢CKXX Blanchette 1st STRUCTURE Residential UNITS 1 VIOLATIONS 14 INSPECTOR Nick Toparcean CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. C. Repair roof or roofing members to support normal load. Remarks: X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Entry X E. Replace deteriorated -material on exterior surfaces. Remarks: Throughout entire structure F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Replace broken Panes, deteriorated frames & sashes X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. I. Repair foundation or foundation support members to support normal load. Remarks: X J. Repair interior flooring. Remarks: All rooms X K. Repair interior ceilings. Remarks: All rooms X L. Repair interior walls. Remarks: All rooms X M. Repair interior doors. Remarks: All rooms 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Entire structure _ 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, g ( ) Ventilation System. Remarks: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Provide all fixtures & Dlumb in arrnrHn - w;+k Uity of Beaumont Plumbing Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: All rooms Page 1 of 2 ADDRESS OF INSPECTION 1015 Ave D { ACCOUNT NUMBER 5250-000900/08-111-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: Rewire in accordance with City of Beaumont Electrical Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 21, 1984 and October 12, 1984 ABATEMENT DATE: September 24, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECON51ENDATION - HOUSING DIVISION: Raze or repair within 30 days Inspection made at approximately 9:30 A.M on the 20th day of August , 19 84 Page 2 of 2 r 2 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1354 Forrest ACCOUNT NUMBER 12100-OOC400/20-225-01 OWNER Eddie M. Wright & F. Chargois Jr. ADDRESS 605 Chevi,, St. CITY Abbeville, La. 70510 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT >0W> VAT( 4 & 5 BLOCKMJR(XTiM(XR 10 ADDITION 0*XXdXWft Cha i son STRUCTURE Residential UNITS 1 VIOLATIONS 10 INSPECTOR Victor M. LeBlanc CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER 'I'0 COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). �— B. Replace or repair front - rear steps. C. Repair roof or roofing members to support normal load. Remarks: Roofing, decking, rafters D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: X E. Replace deteriorated material on exterior surfaces. Remarks: All deteriorated material F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: All deteriorated sills and floor ioists J. Repair interior flooring. Remarks: K. Repair interior ceilings. Remarks: L. Repair interior walls. Remarks: M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: For all windows and doors 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical A. Provide light fixtures. Remarks: Pare I, of 2 ADDRESS OF INSPECTION 1354 Forrest ACCOUNT NUMBER 12100-0064'/20-225-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern ©uilding Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X Inspection made from outside of structure. SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 17, 1984 and October 12, 1984 ABATEMENT DATE: September 21, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOhUIENDATION - HOUSING DIVISION: Raze within 30 days Inspection made at approximately 2:20 P.M on the 16th day of August , 19 84 Page 2 of 2 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1665-75 Gilbert ACCOUNT NUMBER 5250-000900/08-111-00 OWNER Joe J. Ruiz ADDRESS 1670 Victoria CITY Beaumont, Texas 77701 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT 1DRXX'X,M 19, 20 BLOCK )DRXX70A T 2 ADDITION )DRXZMRM1irX Blanchette 1st STRUCTURE Duplex UNITS 2 VIOLATIONS 16 INSPECTOR Nick Toparcean CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Replace deteriorated decking, rafters, & reroof X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Entry X E. Replace deteriorated material on exterior surfaces. Remarks: Throughout entire structure F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Replace broken panes, deteriorated frames & sashes X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Replace deteriorated sills X J. Repair interior flooring. Remarks: All rooms X K. Repair interior ceilings. Remarks: All rooms rear apt. - Bedroom & Kitchen front apt. X L. Repair interior walls. Remarks: All rooms rear apt_ X M. Repair interior doors. Remarks: All rooms 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Throughout where torn 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Provide all fixtures & replumb in accordance with City of Beaumont Plumbing Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: Bath Page 1 of 2 r r ADDRESS OF INSPECTION 1665-75 Gilbert ACCOUNT NUMBER 5250-000900/08-111-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: Correct all exposed wiring throughout entire structure X C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: Baths 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REhIARKS : A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 21, 1984 and October 12, 1984 ABATEMENT DATE: September 24, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze or repair within 30 days Inspection made at approximately 10:30 A.M on the 20th day of August , 19 84 Page 2 of 2 4 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 823 Grant ACCOUNT NUMBER 28000-016600/35-226-00 OWNER Mrs. Hazel Sims ADDRESS 1165 E. 34th St. CITY Los Angeles, Ca. 90011 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOTM?1X>9UkR 174 BLOCKA)R(>TkA(X( 17 ADDITION 01Xa11AM Herring STRUCTURE Residential UNITS 1 VIOLATIONS 16 INSPECTOR Victor M LeBlanc CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER 1.0 COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. A. Replace or repair front - rear porch(es). X B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Roofing, decking rafters X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Front and rear X E. Replace deteriorated material on exterior surfaces. Remarks: X F. Flash exterior openings. Remarks: Rear door X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: All deteriorated sills in rear & floor ioistS X J. Repair interior flooring. Remarks: Rear of structure and flooring where the roof leaks X K. Repair interior ceilings. Remarks: All rooms where there is a roof leak X L. Repair interior walls. Remarks: All rooms where there is a roof leak. M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: All screens for windows and doors 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Parc 1 of 2 Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: In rooms where fixtures are broken or removed Parc 1 of 2 59 ADDRESS OF INSPECTION 823 Grant ACCOUNT NUMBER 28000-016600/35-226-0( X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern Building Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES NO X B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES NO X C. Fire Damaged YES NO X Inspection made from outside of structure. SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 16, 1984 and October 12, 1984 ABATEMENT DATE: September 17, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION RECOh1MENPATION - HOUSING DIVISION October 12, 1984 Raze within 30 days Inspection made at approximately 9:55 A.M on the 14th day of August , 19 84 Page 2 of 2 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1530 Harrison ACCOUNT NUMBER 32400-009200 OWNER Lillian Hurlock ADDREST 2700 N. Shreveport Hwy. CITY Pineville LA 71360 PHONE OCCUPANT Vacant Repair roof or roofing members to support normal load. PHONE PROPERTY DESCRIPTION: LOT Oft-iltA art of -Lot 13 BLOCK OR -TRACT 11 ADDITION OR-3tlftVEY Jirou water tight. Remarks: Rear STRUCTURE Residential UNITS VIOLATIONS 12 INSPECTOR Victor M. e anc F. Flash exterior openings. Remarks: CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Decking, rafters and roofing X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Rear X E. Replace deteriorated material on exterior surfaces. Remarks: All deteriorated material F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Plumb piers, replace deteriorated sills J. Repair interior flooring. Remarks: K. Repair interior ceilings. Remarks: L. Repair interior walls. Remarks: M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Throughout structure 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas.dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: In rooms without fixtures. Page 1 of 2 ADDRESS OF INSPECTION 1530 Harrison ACCOUNT NUMBER 32400-009200 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with Southern Building Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (SO) percent or more damage or deterioration. YES NO X B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO INSPECTION MADE FROM OUTSIDE OF STRUCTURE SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: May 7, 1984 and October 12, 1984 ABATEMENT DATE: June 11, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze or repair within 30 days Inspection made at approximately 11:15 A •M on the 7th day of May . 19 84 Page 2 of 2 r r - SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1122 Hazel ACCOUNT NUMBER 32400-004700/37-359-00 OWNER TMiana Herbst Et Al ADDRESS 4262 Ogden CITY Beaumont, Texas 77705 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT MX4QM 10 BLOCK &%<TRflAAA 6 ADDITION )W>S1H;t0W J i rou STRUCTURE Hesiaential UNITS 1 VIOLATIONS 16 INSPECTOR Nick Toparcean CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). �— B. Replace or repair front - rear steps. C. Repair roof or roofing members to support normal load. Remarks: X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Entry Doors X E. Replace deteriorated material on exterior surfaces. Remarks: Where Deteriorated throughout entire ttriirturp F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Replace broken panes, deteriorated frames 8 sashes X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Bring piers to plumb X J. Repair interior flooring. Remarks: Utility room. Bath X K. Repair interior ceilings. Remarks: Kitchen, Hallway, Livino Dining X L. Repair interior walls. Remarks: Kitchen, Hallway, Living Dining X M. Repair interior doors. Remarks: Throughout entire Structure 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Throughout entire structure 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Page 1 of 2 Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Properly vent H/W heater, install line from H/W heater t(, outside -Disconnected pipes under hot, -,p Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical A. Provide light fixtures. Remarks: Page 1 of 2 ADDRESS OF INSPECTION 1122 Hazel ACCOUNT NUMBER 32400-004700/37-359-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: Exposed wiring L meter 8 Kitchen, Missing cover plates X C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: Bath 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: April 16, 1984 and June 12, 1984 and October 12, 1984 ABATEMENT DATE: May 17, 1984 PUBLIC HEARING NOTIFICATION: June 12, 1984 and October 12, 1984 OWNERSHIP VERIFICATION: June 12, 1984 and October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze or repair within 30 days Inspection made at approximately 11:00 A.M on the 12th day of April , 19 84 Page 2 of 2 r r 7 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 2865 Irving ACCOUNT NUMBER 1950-034800/02-532-00 OWNER rs. Philipine Durso ADDRESS 4520 Calder CITY Beaumont, Texas 77706 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT2>Pt) DC 5 Pt. BLOCK >()Px'T 42 ADDITION XT >G(MI6D936' Arlington STRUCTURE Residential UNITS 1 VIOLATIONS 13 INSPECTOR Victor M PRlanr CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Correct roof sag X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Rear X E. Replace deteriorated material on exterior surfaces. Remarks: South exterior wall buckling and replace siding X F. Flash exterior openings. Remarks: Rear door. X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Sills in front and rear J. Repair interior flooring. Remarks: K. Repair interior ceilings. Remarks: L. Repair interior walls. Remarks: M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: All screens and doors 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Ruildinn CndP Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: In all rooms where damaged or removed Page 1 of 2 ADDRESS OF INSPECTION 2865 Irving ACCOUNT NUMBER 1950-034800/02-532-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern Building Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (SO) percent or more damage or deterioration. YES NO X B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X Inspection made from outside of structure. SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Gode of Ordinances for the City of Beaumont NOTIFICATIONS: August 16, 1984 and October 12, 1984 ABATEMENT DATE: September 17, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION October 12, 1984 RECObAtENDATION - HOUSING DIVISION: Raze within 30 days Inspection made at approximately 10:25 A.M on the 14th day of August , 1984 Page 2 of 2 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 1477 Land ACCOUNT NUMBER 35600-002000/41-085-01 OWNER D.F. Sanders ADDRESS 967 Orleans CITY Beaumont, Texas 77701 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT O(X>PDMDC 2 & S 47' Lot 3 BLOCK X ZPkAM 4 ADDITION OIXX3iWAM Langham STRUCTURE Residential UNITS 1 VIOLATIONS 13 INSPECTOR Nick Toparcean CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front -xwo DCporch(es). B. Replace or repair front - rear steps. X C. Repair roof .or roofing members to support normal load. Remarks: Brace & correct roof sag X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Entry X E. Replace deteriorated material on exterior surfaces. Remarks: F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Replace broken panes, deteriorated frames & sashes X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Plumb piers @ rear of house & south side X J. Repair interior flooring. Remarks: Bath K. Repair interior ceilings. Remarks: X L. Repair interior walls. Remarks: Front room, Bath Kitchen M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Replace torn screens throughout entire structure 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( j Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6 14-13 X Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Install T & P Valve on H/W heater, install lavatory in Bath Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. Electrical A. Provide light fixtures. Remarks: Page 1 of 2 r ADDRESS OF INSPECTION 1477 Land ACCOUNT NUMBER 35600-002000/41-085-01 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: Repair ceiling fixture Dinning room X C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: Bath 14-17 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 24, 1984 and October 12, 1984 ABATEMENT DATE: September 26, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: RECOMMENDATION - HOUSING DIVISION October 12, 1984 Raze or repair within 30 days Inspection made at approximately 3:00 P.M on the 21st August 19 84 Page 2 of 2 day of 9 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTTIENT CITY OF BEAUMONT ADDRESS OF INSPECTION 3560 Pradice ACCOUNT NUMBER 57200-005000 OWNER Grant Evans ADDRESS 2540 Cn,rthPr-Lnnrl CITY Beaumont, Texas 77705 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT 0R)VIDM 16 BLOCK>OW)DlkAM 3 ADDITION Q3iCkdili9ft Rosemont STRUCTURE Residential UNITS 1 VIOLATIONS 16 INSPECTOR Victor M LeBlanc CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. A. Replace or repair front - rear porch(es). X B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Decking, rafters, roofing X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: X E. Replace deteriorated material on exterior surfaces. Remarks: Where needed F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Throughout X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support norma load. Remarks: Sills where needed X J. Repair interior flooring. Remarks: Throughout X K. Repair interior ceilings. Remarks: Throughout _X L. Repair interior walls. Remarks: Throughout X M. Repair interior doors. Remarks: Throughout 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Throughout 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: Page 1 of 2 ADDRESS OF INSPECTION 3560 Pradice r ACCOUNT NUMBER 57200-0c'5000 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern Bud ding Cod C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES NO X B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES NO X C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 20, 1984 and October 12, 1984 ABATEMENT DATE: September 21, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze within 30 days Inspection made at approximately 10:15 A.M on the 5th day of July , 19 84 Page 2 of 2 10 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 3370 Rivers Rd. ACCOUNT NUMBER 3350-026500 OWNER Jose D. & -lary Lou Sivas ADDRESS -�4J levelana CITY Beaumont Texas _ 77703 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT XNpC N)M 68 18 BLOCK )M)T TX D ADDITION>OWXXMWM Beaumont Imp STRUCTURE Residential UNITS I VIOLATIONS 17 INSPECTOR Victor M LeBlan CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). X B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Reroof, repair decking 8 rafters X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Front & rear X E. Replace deteriorated material on exterior surfaces. Remarks: Where needed X F. Flash exterior openings. Remarks: Doors & windows X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Sills & floor joists X J. Repair interior flooring. Remarks: X K. Repair interior ceilings. Remarks: X L. Repair interior walls. Remarks: X M. Repair interior doors. Remarks: 14-17 2. Repair or provide screens for windows and doors. Remarks: 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Throughout structure Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: Throughout Structure Page 1 of 2 AWN r ADDRESS OF INSPECTION 3370 Rivers Rd. W ACCOUNT NUMBER 3350-026"'!0 X B. Maintain all electrical equipment or devices in stat(- of good repair. Remarks: Throughout structure C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 - X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES X NO SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-S1 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 20, 1984 and October 12, 1984 ABATEMENT DATE: September 21, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: RECOMMENDATION - HOUSING DIVISION: October 12, 1984 Raze within 30 days Inspection made at approximately 9:15 A•M on the 5th day of June 19 84 Page 2 of 2 11 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 675 Stanton ACCOUNT NUNIBER 241400-003600/70-187-00 OWNER Charles Evans ADDRESS 535 Jackson CITY Beaumont, Texas 77701 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: )T,=A)AC PLAT D B CMM TRACT 31 XAb03K64?=>0R SURVEY D. Brown STRUCTURE Residential UNITS 1 VIOLATIONS 17 INSPECTOR Nick Toparcean CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Replace deteriorated decking. correct saa & re -roof X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Entry X E. Replace deteriorated material on exterior surfaces. Remarks: Throughout entire structure F. Flash exterior openings. Remarks: X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: Replace broken panes, deteriorated frames 8 sashes X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Replace deteriorated sills bring building to plumb. X J. Repair interior flooring. Remarks: All Bedrooms, Bath, & rear room, Kitchen X K. Repair interior ceilings. Remarks: Bedrooms, Bath, Kitchen, Living, & rear room. X L. Repair interior walls. Remarks: Bedrooms, Bath, Kitchen, Living & rear rooms. X M. Repair interior doors. Remarks: All interior doors 14-17 X 2. Repair or provide screens for windows and doors. Remarks: Throughout entire structure. 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 X 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: Bent floor gas jets 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: Properly vent H/W heater - Install line from T & P Valve on eater to outside Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical A. Provide light fixtures. Remarks: Page 1 of 2 C ADDRESS OF INSPECTION 675 Stanton ACCOUNT NUMBER 241400-003600/70-187-C X B. Maintain all electrical equipment or devices in state of good repair. Remarks: Missing cover plates throughout X C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: Bath 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (SO) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14 -SO and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 16, 1984 and October 12, 1984 ABATEMENT DATE: September 17, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze within 30 days Inspection made at approximately 9:20 A.M on the 13th day of August , 19 84 Page 2 of 2 12 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BE-AUMONT ADDRESS OF INSPECTION 542 Washington ACCOUNT NUMBER 1950-000400/01-438-00 OWNER Mrs. Philipine Durso _ ADDRESS 4520 Calder CITY Beaumont, Texas 77706 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT OIX)OW 5 BLOCK ORX6 ',I' 1 ADDITION y01 MMW Arlington STRUCTURE Residential UNITS 1 VIOLATIONS 12 INSPECTOR Victor M. LeBlanc CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER TO COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. X A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Reroof, replace decking 8 rafters X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Rear storage area X E. Replace deteriorated material on exterior surfaces. Remarks: All deteriorated material and replace siding X F. Flash exterior openings. Remarks: Rear door to storage area X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken windows X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Front & rear sills and floor ioists J. Repair interior flooring. Remarks: K. Repair interior ceilings. Remarks: L. Repair interior walls. Remarks: M. Repair interior doors. Remarks: 14-17 X 2. Repair or provide screens for windows and doors. Remarks: All damaged screens for doors and windows or replace 14-15 3. Comply with housing code requirement for habitable floor space for occupants of dwelling. Remarks: Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occupants: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remarks: 14-14 S. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical A. Provide light fixtures. Remarks: Page 1 of 2 :d ADDRESS OF INSPECTION 542 Washinaton Blvd ACCOUNT NUMBER 1950-000400/01-438700 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern Building Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES NO X B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES NO X C. Fire Damaged YES NO X Inspection made from outside of structure. SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14 -SO and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: August 16, 1984 and October 12, 1984 ABATEMENT DATE: September 17, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: October 12, 1984 RECOMMENDATION - HOUSING DIVISION: Raze or repair within 30 days Inspection made at approximately 10:45 AM on the 14th august , 19 84 Page 2 of 2 day of '^ 1 13 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING AND HOUSING SERVICES DEPARTMENT CITY OF BEAUMONT ADDRESS OF INSPECTION 3051 Washington Blvd. ACCOUNT NUMBER 64700-000100/63-034-0 OWNER rs. Bobbie Johns ADDRESS X225 blossom Dr. CITY Beaumont, Texas i05 PHONE OCCUPANT Vacant PHONE PROPERTY DESCRIPTION: LOT AKXFVM 1 - 4 BLOCK 01RXMtWX 1 ADDITION OXXHDMM Tortor i s STRUCTURE Residential UNITS 1 VIOLATIONS 16 INSPECTOR Victor M. LeBlanc CHECKED ITEMS WILL REQUIRE CORRECTIONS IN ORDER 1'0 COMPLY WITH CITY CODES. 14-16 X 1. Make maintenance repairs as required to bring dwelling up to minimum housing code standards. A. Replace or repair front - rear porch(es). B. Replace or repair front - rear steps. X C. Repair roof or roofing members to support normal load. Remarks: Decking, rafters. roofing X D. Repair exterior doors and other hatchways to make weather and water tight. Remarks: Front & rear X E. Replace deteriorated material on exterior surfaces. Remarks: All deteriorated material on exterior ;urfac ,; X F. Flash exterior openings. Remarks: Entry door X G. Repair windows or skylights within dwelling to make weather and water tight. Remarks: All broken window on structure. X H. Treat all exterior surfaces with paint or other protective covering to prevent decay and deterioration. X I. Repair foundation or foundation support members to support normal load. Remarks: Raise structure to 12" minimum and replace sills and floor joists. X J. Repair interior flooring. Remarks: Throughout entire structure X K. Repair interior ceilings. Remarks: Throughout entire structure X L. Repair interior walls. Remarks: Throughout entire structure - X N1. Repair interior doors. Remarks: Throughout entire structure 14-17 X 2. Repair or provide screens for windows and doors. Remarks: /�11 doors and windows 14-15 3. Comply with housing code requirement for habitable floor space for occupant-. of dwelling. Rrmnrke: Page 1 of 2 Floor Space Provided Sq. Ft. Floor Space Required Sq. Ft. Number of Occup:intr•: Adults Children 14-12 4. Provide adequate ( ) Window, ( ) Skylight, ( ) Ventilation System. Remark!:: 14-14 5. Maintain or repair heating system to operate properly and/or provide a heating system or appliance whereas dwelling may be heated to 70 degrees Fahrenheit. Remarks: 14-11 X 6. Plumbing X A. Provide connect or repair fixtures to work properly. Remarks: In accordance with the Southern Building Code Sink, Lavatory, Water Closet, Tub or Shower, Hot Water Heater B. Provide separate room within dwelling for bathroom fixtures. C. Provide entry for bathroom within dwelling. 14-13 X 7. Electrical X A. Provide light fixtures. Remarks: Throughout entire structure. Page 1 of 2 ADDRESS OF INSPECTION 3051 Washington Blvd ACCOUNT NUMBER 64700-000100/63-034-00 X B. Maintain all electrical equipment or devices in state of good repair. Remarks: In accordance with the Southern Building Code C. Provide two (2) single wall type or one (1) duplex type convenience outlets for dwelling. Remarks: 14-17 X 8. A. Exterminate for roaches, insects, rodents or other pest infestation. B. Eliminate trash, rubbish, junk or debris. REMARKS: A. Does the structure have fifty (50) percent or more damage or deterioration. YES X NO B. Does the structure have thirty-three (33) percent or more damage or deterioration of the nonsupporting members. YES X NO C. Fire Damaged YES NO X SPECIFIC CODE PROVISION VIOLATED: Article III, Section 14-50 and 14-51 of the Code of Ordinances for the City of Beaumont NOTIFICATIONS: July 31, 1984 and October 12, 1984 ABATEMENT DATE: September 4, 1984 PUBLIC HEARING NOTIFICATION: October 12, 1984 OWNERSHIP VERIFICATION: RECOMMENDATION - HOUSING DIVISION: October 12, 1984 Raze within 30 days Inspection made at approximately 3:00 r.M on the July , 19 84 Page 2 of 2 25th day of 4 AIGENDA �j� 1 ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES, AND ORDERING THEIR REPAIR OR DEMOLITION; PROVIDING FOR SEVERABILITY AND PROVIDING FOR PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 1015 Avenue D. 1665-1675 Gilbert 1530 Harrison 2865 Irving 3560 Pradice 675 Stanton 3051 Washington 1354 Forrest 823 Grant 1122 Hazel 1477 Land 3370 Rivers Rd. 542 Washington each to be a public nuisance in that said buildings violate Chapter 14, Section 14-50 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated condition, likely to cause or promote fires that would endanger persons or property. Section 2. In accordance with Article XVII, Section 2 of the Charter of the City of Beaumont, Sections 10-2 and 14-52 of the Code of Ordinances of Beaumont, Texas, and Section 103.4 of the Standard Building Code, it is hereby ordered that the owner or owners of the following buildings either repair or demolish and remove said structures within thirty (30) days of the date of the passage of this ordinance: 1015 Avenue D 1665-1675 Gilbert 1530 Harrison 1122 Hazel 1477 Land 542 Washington If such action is not taken, request shall be made that the City Council authorize appropriate City officials to demolish and remove said structures at the expense of the City of Beaumont on account of the owner thereof and such expense shall be assessed as a special tax against the property upon which the buildings are situated. Section 3. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont, Sections 10-2 and 14-52 of the Code of Ordinances of Beaumont, Texas and Section 103.4 of the Standard Building Code, it is hereby ordered that the owner or owners of the following described buildings demolish and remove said structures within thirty (30) days of the date of the passage of this ordinance: 1354 Forrest 823 Grant 2865 Irving 3560 Pradice 3370 Rivers Rd. 675 Stanton 3051 Washington If such action is not taken, the owners of said buildings shall be deemed guilty of a misdemeanor and said buildings shall be demolished and removed at the expense of the City of Beaumont on the account of the owner thereof and such expense shall be assessed as a special tax against the property upon which said buildings are situated and a lien shall exist for such special tax, which lien shall be foreclosed and said expense be recovered by the City of Beaumont as in the case of any other debt and lien in favor of the City of Beaumont. - 2 - Ccnt i nn d _ That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances, should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 5. That any person who violates any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of - 3 - 1984. -Mayor - W/S 4. November 2, 1984 Council Letter 103 Honorable Mayor and Members of City Council Subject: Long -Range Data Processing Plan On May 25, 1984, the City staff came to the Council in a Work Session with a proposal for a long-range data processing study. At that time, the Council indicated that the study envisioned was appropriate; however, there was ap- prehension over the cost and Council wanted to explore the potential for using vendors for a portion of the study. Our direction at that time was to take the study back and see how it could be modified or approached in a different manner to provide this same work product at a lower cost to the City. The City staff has, over the past several months, reviewed this study with vendors who supply data processing equipment and with various agencies such as the U. S. Conference of Mayors and _the PTI Network, who provide consult- ing expertise for data processing. The responses that we have received from these various sources range from an expression of no interest to doing an analysis at a cost paralleling that of the LWFW Group. Consequently, it was felt that we needed to modify our approach on this long-range data processing plan to a certain extent. As a significant cost of this study was in con- sulting hours put in the interview process with all the departments and do- cumentation of the Management Information System, we felt that by placing the burden for these interviews on City staff rather than on consultants, a significant decrease in the cost associated with the study could be achieved. Because of the work already done on their original proposal, a meeting was held with a representative of LWFW for the purpose of determining where reductions could be made in the work area of their original study and still retain a study scope that was viable. After a review of their proposal, a LWFW representative has proposed a study outline with reductions in all areas with the most significant reductions occurring in what is called "Internal System Documentation". This component consists of detailed flow charts with text detailing the actual operation of a particular program. It is obviously important, if not essential, to the success of this study, that it is developed at this time. In addition, the last proposal sharply lowered amounts of people hours allotted to interview- ing with key department and division personnel in the information gathering factor of the study. Collection of survey data will be done instead by a team of City staff under the general direction of LWFW staff. These changes amount to a reduction of 80 people days (140 to 60) proposed by the firm for the accomplishment of this study. W , Council Letter 103 November 2, 1984 Page 2 We have reviewed the amended proposal as submitted and feel that the study, while considering a much greater commitment of City staff time, will achieve our original objective for this study. The total proposed cost for this study is $47,190. In conclusion, City staff feels that this consulting assignment should be undertaken by the City. The basic result of this study will move the Data Processing Division in this City from a re -active totally to a pro -active basis on new systems development and/or meeting the user's needs. This study will allow for more orderly growth in the data processing services provided to our departments with the net result that, through a more planned approach to our data processing needs, the ultimate cost of data processing to the City of Beaumont will be achieved with the lowest possible cost. ��� JOILLL,? Karl Nollenberger� - City Manager Vo` May 45, 1984 Council Letter 520 Honorable Mayor and Members of City Council Subject: Long—Rarkae DP Plan W/S 1. As John Naisbett wrote in his hook "MegaTrends" we are truly in an information age. The City of Beaumont started into this information age in 1957, when our first computer was purchased. Since that time, computer usage has gown here within the City from that original batch system non—user interactive to our current on—line real time interactive system. To put the growth in data processing/management information systems into perspective, in 1979 the entire budget for the data processing applications of the city was X159,000. By way of canparison, the current year budget for our management information services is $756,000. This represents a 475% growth over that 5 year period. While we feel that this rapid growth in the budget for data processing is justifiable, the fact that we have a single department whose budget has grown to this extent while the rest of the city has been mandated to maintain little if an increases to their budgets immediately causes some concern. As of this date, we have taken the original canputer that the city bought and are now in the final stages of removing the last operational system fram it to our neer computer network. When this conversion is complete, all 14 of the base systems that the City was operating will have 'been reprogrammed and placed on our new computer system. Along with this reprogramming of the systems, various enhancements have occurred in the systems making them much more user interactive. The information is much easier to obtain and overall the system is much more useful to the user. As this core of the city's financial and management systems are operational, the question to be asked is where do we go from here. This is the intent behind the development of a long range DP plan. This analysis will address such issues as: 1) a commitment to a central processor or a gradual conversion to a distributive processing network with everyone having their own mini—computer tied together to a network; 2) developing a framework for evaluating current and future departmental needs. In addition, the analysis will address our basic system's needs. The study will look at whether the current equipment is satisfying our needs and with the anticipated growth of the system what will need to happen to this eauipment to satisfy those needs during the planning horizon of five years. This, of course, does not rule out arW possibilities for change in the system. We will he looking not only at the current prime ea uipment we have to see if it will continue to satisfy our needs or whether we should move to some other main frame environment. If we ti W-1 decide to stay with prime, the study will address what the system configuration needs to be to provide adequate capacity for the varicus system's envisioned from this study. MOWTH OF SYST7V - FARDWARF SzOF7;'ARF It seems somewhat of a truism that to understand where you need to P -o in the future you must understand where you were in the rast. In this regard, we need to understand what data. processing was and has become within the City of Beaumont. Prior to 1A57, the only data processin-_ the the City had was the calculator, ?pencil and raper. In 1Q57 the city purchased an IBM model 360. This was the first of IBM's third veneration computers, the model 20. This was a simgle computing system or a single stem as it is called within the industry. This computer can process only one job at a time and had a total internal memory or core available to process these programs of 12,000 bytes. The only way to input data into this system was by the use of the paunch cards. This was adequate for the city's needs in data processing terms for a lobo period of time. In 1()63 the city added two disk drives to this system and that was the total growth on this IBM system until 1QR'). In terms of systems running on this LRM, the city had operating 1d ccmruter systems and this constitutes the core of the city's financial information systems, all those base systems that the city must have in order to operate. Along with a. certain useful life for hardware, software or the programs to operate the systems has certain useful life also. The software that was operational on this IFP? had been in place for approximately 15 ,years by the time we changed systems in 1080. With the system charge in 10P0 we also chanp_ed our software nrcgrams with respect to cur basic financial management needs. Waite simply, our programs had not kept race with cur needs. We structured this bid proposal in 19M such that the first needs of the city were a new nacka.ge to operate its financial functions, its accounting, purchasing, and accounts payable system. Because of the limitations of our outdated 360, new software needs meant that we also needed a new computer to run this system on. This forced software dealers or program dealers to find what to them was the best system available to operate their software. This bid was structured in this manner because when all is said and done the main interest of the user revolves aramd the information he is able to receive from the system. Of secondary importance is what type of machine processes information. In taking the bids on these systems, we received approximately 13 bids from various hardware and software dealers. The Assistant Manager, Finance Director, and Data Processing Manager reviewed these bids and brought the 17 down to the top 3 that we felt were there available to us. These top three were: the IF° System 34 with IBM software, an NCR machine operating a series of programs developed by the Moore Companies of Baton Rouge: and the Prime Computer system operating Price Waterhouse's financial infor-ation system. This committee then visited sites where these systems were operational to look at these systems and to see the outputs that they processed. The committee then revia%red all the proposals one more time and their recommendation was that the City r buy the Drice Waterhouse software running on the Prime Computer. 2 With the final of the 14 core systems of the City operational on our on line network, it is our concern that we would be at capacity for our current system's configuration. We currently have the ability to serve Q6 users with these two systems and with the water system's implementation, we have 06 devices attached to these 2 systems. STUDY TO RE PFRFOR= Attached in ,your supplemental information is a copy of the specification the city produced and sent to the various proposers on our list. We sent this proposal to fourteen potential vendors and asked them to put together a proposal and submit it to us by the end of April. These 7 At the end of October, 19£0, this Prime Computer was delivered and implementation was started with the financial package that we had purchased. Initially, in the accounting, purchasing, and accounts payable areas there were 10 terminals on line on this system. 1,'ork ,•ras immediately begun to start converting the systems that we had on the 760 over to the Prime. Since that time, 13 of the 14 systems running on the IBM have been implemented on the prime computer system with the final system, that of the water utilities billing system, scheduled to be operational on the prime in September of this year. A much more dramatic increase has occurred in the number of people requesting information from the system and also requesting the ability to lop- into the system and be on line with the data base. Fran that original 10 users, the city is now operating in an environment with 96 terminals and printers in a network around the city attached to our mainframe computers. These computers are currently configured with 3 1/2 million or megabytes of internal memory on one system and 300 megabytes of internal memory on the second system. Additionally, for on line storage there are 5 — 700 megabytes disks spinning at all times. This means that our current system has the capacity of 6 112 million bytes of internal r.emory to r_.rocess jogs and 1.5 billion bytes of external memory for storage. The largest new application that was not possible prior to our receiving this on line system that is now operational is our word processing network. ';'ord processing is a fairly new technolo�*y to the City of Peaumont, but in 1981 the city purchased a centralized word processing computer softrare from Information Solutions of Houston and then bepan developirp a network of word processing users throughout the city. Currently, there are 17 word processing stations all tied in to our central rrccessing unit plus these 17 users have 5 letter aua.lity terminals available for their outputs. The impact of all of these systems now operational is that of the 1.5 billion butes of memory storage capacity that :ae have on our disk drives some 60 or 900 million bytes is currently beinp_ used. 'rdhen the water system becomes operational this year, we anticipate this usage to go up to at least � or 1.2 billion bytes of usage. The data processing day itself has expanded such that utilization of the central processor between the hours of 7:00 in the morning and 6:00 in the evening tends to average between 70 and PC)"-' of that system's capacity. This requires us to run a. second shift in data processing in the evenings to perform our major job functions and to perform backups on this system daily. With the final of the 14 core systems of the City operational on our on line network, it is our concern that we would be at capacity for our current system's configuration. We currently have the ability to serve Q6 users with these two systems and with the water system's implementation, we have 06 devices attached to these 2 systems. STUDY TO RE PFRFOR= Attached in ,your supplemental information is a copy of the specification the city produced and sent to the various proposers on our list. We sent this proposal to fourteen potential vendors and asked them to put together a proposal and submit it to us by the end of April. These 7 specifications break the study down into five distinct phases. First phase in the specifications could be characterized as "a study of the environment as it currently is". The outputs of this study will be data processing organization charts for departments, a cross reference of the systems currently in place and the interview notes to go to departments. Phase II of the study could be characterized as an information gathering and evaluation stage. During this phase the consultant will interview all city departments with an eye toward what their data processing needs are currently plus what their potential needs will be over the five year planning horizon. The consultant will also review our current management information systems resources consisting of computer equipment and the various facilities we have for its applicability both currently and over the planning horizon. From this information, the consultant will provide us with an evaluation of the resources and staff of the management information systems, prepare a. projected requirements for both computer equipment and staff requirements during the planning horizon and recommend various system profiles. These profiles could include the mainframe environment that we currently overate in or the distributive processing network that is currently in place in mar1v organizations. Phase III of the proposal is basically one of evaluation. The principal output of this phase of the lon—a range data processing plan pro ject •.rill be a priority ranking of all those systems identified as needs from the various departments within the City of Beaumont. Both phase IV and V of this procram are to sum un the requirements listed earlier. A number of planning documents will be developed in these reports that will care cut of phase IV and Ir which will all be summarized as integral infon!:ation building toward the final report which will be the lop¢ term mana,,7ement information services plan. Within this plan estimates of both resources required and budgets required to implement the systems of those hi,^ ly ranked needs addressed earlier will be formalized into various reports. During the 14 weeks that this study will take approximately 3 different meetings will occur on a formal basis with the data processing steering. committee. These reporting times will give the consultants the opportunity to disseminate and for the committee to review the various outputs of the phases of this project. As was said previously, all of these reports culminate into the long range data processing plan. At the point this plan is canplete we anticipate holding a workshop session with the city council to review the entire plan. This proposal is structured so that the hardware and software reouirements that are made as a part of this study will be out in time to incorporate into the fiscal 1985 budget process. THF WALITATIM PROCESS Sta.rtin�-, in early May, these proposals were received from. six vendors to prcivde the city with this long_ range systems plan. Copies of each of these proposals here riven to every member of the data processing steering comittee. The data processing steering committee is a users group which controls the overall direction of management information services within the City of Peaumont. Seven departments are represented { on the committee and these departments are: the Mater TTtilities 4 Department, the Health Department, the Fire Department, the Citv Clerk and Municipal Court, Urban Trans rorta.tion, the Executive Department, and the Finance Department. Fach of these seven people evaluated these proposals based on the criteria that you have in your sup_ elemental information package. This criteria allowed a maximum of 100 points per proposal and all six proposals were to be evaluated by each member. "_'his task was accomplished by the committee and then the committee met and recapped all of these point scores. Also in .your supplemental information is a. copy of this recap sheet listing the scores from the six vendors evaluated by the committee. These scores run frcrm a lova score of 73 by Frnst and Whinney, to a high score of 84.83 from that of Coopers and Lybrand. The top three proposers, Coopers, and Lybrand, L?r!FT•d Group, and Peat, Marwick and Mitchell, were within a 2 roint range. As these scores were that close, the committee invited these top three proposers in for an oral presentation on their prorosals. All three of these vendors did come in on May 21 and held a one hour session with the committee on their proposal. After these 71Petin,�s culminated, the ccmmtittee then met to air their impressions of those nrorosals. It was the consensus of the committee that the hest proposal was that of U�M-! Grcup from Dallas and Houston. This is an independent consulting firm which has been in existence for some 27 ,years and their major focus is in :roverrr:ental consulting. They are highly qualified to do this work as they have done this same project in a half dozen other goverrnental ?ntities around this 5 state region. The project team that they have assigned to thA Ci'y of Feaumont is a seven member team which incorrora.tes exrertice in ever^✓ area that the city currently has applications. 7hev anticirate tee st.dy taking between 14 and 16 weeks and they anticipate a, minimum of 1 to a maximum of 153 mandays to complete this work. C011''.CLT7IC�T In conclusion, the committee is recommending that the proposal of L,•TFd Group be undertaken and they be employed by the city to perform this study for us. The estimated cost of this study would be a figure not to exceed '1 11 ,000. While this cost is certainly not negligible, the overall benefits that will be provided by this study are many. For the first time the city will knew what direction it should be taking within the data processing environment and also have some idea of what the cost to implement some of those recommendations will be. Additionally, the training that the staff will receive in participating in this study will provide us with the opportunity to update this study annually and allow it to become a planning document similar to the five year capital improvement program that is updated annually. Also, the city currently has purchasd approximately X750,000 in computer equipment already and invested three ,years of staff time in systems development. From the staff perspective this study will allow the city to be able to plan our growth in a more orderly fashion rather than the .system we have right now which basically is reactive as opposed to proactive. .•Ie would recommend that this study be funded from the fund balances available within the General Fund which can be expended per council directive for one time items. In summation, I would say that the economic axiom that human wants are insatiable has been proven to be true not only in consumption S ti 14 T but certainly within the City of Peaumont in the .rants and desires of our departments for data processing services. This study will allow us to address those desires in a more orderly framework and also allow a better structure in which to deal with this highly complex issue. Karl "rollenberger C i ty manage r G LWFWG12700 PARK CENTRAL, SUITE 1805 DALLAS, TEXAS 75251, 214-233-5561 PROPOSAL To Provide Consulting Services For Development of an Information Systems Long -Range Plan To The City of Beaumont, Texas Submitted by: LWFW, Inc. Group October, 1984 1EPROFESSIONALS SERVING MANAGEMENT DALLAS - FORT WORTH - HOUSTON TABLE OF CONTENTS Page I. Background and Objectives ................................................. 1 II. LWFW Qualifications...................................................... 3 III. LWFW Study Team ........................................................ 12 IV. Study Approach........................................................... 17 Step I: Identify Management Information Requirements ............... 19 Step II: Review Management Information Systems (MIS) ................ 23 Step III: Develop Resource Requirements ............................. 25 Step IV: Review Potential (Alternative) Information Processing Strategies ....................................... 26 Step V: Prepare a Long -Range Information Processing Plan ............. 28 V. Study Time Frame and Cost ................................................ 29 Appendices A: Resumes of Study Team Members B: Summary of Recent Governmental Studies 3 I. BACKGROUND AND OBJECTIVES LWFW, Inc. Group is pleased to submit this proposal to the City of Beaumont, Texas, for providing consulting services in the development of an information systems long-range plan. The results of this study will provide an objective basis for the City's use in resolving future activities relating to information processing such as budget authoriza- tions, computer hardware, staffing levels, and technical directions. Approximately three and a half years ago, the City of Beaumont decided to acquire a new, automated financial accounting system. At that time the City maintained an information processing system based on an IBM 360 Model 20 computer. The City anticipated that the new system would be adequate for the next five years. That anticipation proved to be incorrect. The system selected three years ago was a PRIME I - 1000 computer utilizing financial software supplied by the accounting firm Price Waterhouse & Co. The implementation of the system was successful, but one year later another PRIME computer was purchased to satisfy the then current demand upon Management Information Systems (MIS). Today, MIS maintains two PRIME 450 computers with approximately ninety-six (96) devices attached to them. Most of the City's information and word processing needs are achieved with these systems, including software development. Also, the City still maintains the IBM 360/20 for utility billing. The goal for moving the utility billing function to the PRIME systems is October, 1984. Since the strong potential exists for another computer upgrade or acquisition within the next twelve months, the City has decided to develop a long-range information processing plan for the next five years and has requested professional, third -party assistance in developing the plan. A, primary objective of this long-range plan will be to provide City management with a formalized approach to information processing. The plan should enable city management to: • Plan for expenditures and resource requirements for information processing. • Identify high priority information needs within the City operations. • Provide guidance to City personnel regarding their various departments'/ divisions' status for information processing. • Plan for the structured/controlled growth of the City's information processing systems. `—LxxrFixr Group > -1- During this study the consultants will: • Assist with identifying the information needs of City departments/divisions. • Evaluate the current data processing situation within the City as regards: - Levels of user satisfaction with data processing service. - Capability of data processing to achieve current and future City information needs (including the policies affecting the utilization of microcomputers). • Identify alternative data processing strategies for the City. • Develop and recommend a practical data processing strategy for the City, including the approximate expenditure levels for that strategy over a three- to five-year period. Based upon the City's need for this study and reasonable budgetary constraints to engage a professional firm, we believe that active participation of the City's staff will be necessary to achieve the study's objectives. Accordingly, we have planned for the active involvement of City personnel in collecting needed information and in participating during several workshop sessions to identify, evaluate, and resolve alternatives; plus develop the plan. In addition to these objectives and tasks, our experience with other municipalities and discussions with Messrs. Bob Nachlinger, John Kroesch, and other members of the City's :selection Committee have suggested two additional parameters which, if accepted by the City, will significantly impact the study approach: 1) A study team consisting of senior, experienced consultants will be used on this study. 2) The development of information processing alternatives (strategies) will thoroughly investigate the potential of retaining the City's significant investment in the PRIME computers and City -developed application software -- this does not eliminate from serious consideration the acquisition/use of other computer hardware and software such as IBM. The alternatives to the PRIME computers will be determined, analyzed, and discussed with the City's Study Team prior to any recommendations being finalized. The remainder of this proposal includes LWFW's qualifications to conduct the study and a discussion of the proposed study approach. LwF,xx7 Grom) -2- U. LWFW QUALIFICATIONS :LWFW, Inc. Group is a 27 -year-old management consulting firm with offices in Dallas, ]Houston, and Fort Worth, Texas. We have a professional staff of over twenty-five experienced consultants representing specialties and disciplines relating to the management sciences, including data processing, industrial engineering, organizational psychology, economics, finance, and accounting. LWFW Group is the largest Southwest - based member of the national Association of Management Consulting Firms (ACME), and subscribes to the rigorous ethical standards of the association. We provide services to both the public and private sectors on a national level, and our clients include some of the nation's largest corporations, as well as a broad cross section of local governments. During the past decade a major portion of LWFW's business has been working with city and county governments to improve efficiency and effectiveness of their internal operations and external services. We believe the experience gained from working with every aspect of local governments provides our firm with the following key qualifications to successfully perform this systems planning study: • Development of an experienced project team whose members have worked together on many of the municipal data processing studies presented below in the Relevant Studies subsection. Each member of the team is a senior level consultant and will actively participate in this study. • Significant experience working with municipal and county governments. This experience has provided us with relevant working and practical knowledge of municipal operations. • Development of data processing plans, including identification of needs and detailed analysis of potential acquisition strategies for several governmental entities. These plans included: - Communication with hired, appointed and elected governmental officials. - Defining and identifying the costs associated with potential strategies for acquisition and implementation of municipal information and communication systems. • Selection of data processing systems for municipalities from 15,000 to 250,000 in population, each with different needs and levels of data processing capabilities. • Review and analysis of over one hundred vendors of application software for municipalities during the past three years, therefore providing our consultants T Y7,FTzr f_vniiti vv vv. ---I -3- with current, comprehensive knowledge of available software for municipalities of all sizes. Included within the analysis were several vendors using Prime Computers and application software developed to run on Prime. • Independence from any computer hardware and/or software vendor. 'The experience gained from several recent engagements is relevant to this proposed :study, and for this reason they are summarized in the following subsection, Relevant :Studies. Also, a more comprehensive list of governmental engagements is presented in Appendix B. Relevant Studies E=ach of the following engagement summaries includes contact information for reference purposes. City of Shreveport, Louisiana Police and Courts .Jim Keyes, Finance Director Information Systems Specification (318) 226-6350 and Planning Study o Detailed System Design LWFW recently completed a study for the City of Shreveport, Louisiana to specify new information systems for police and court activities, including a new computer- aided dispatch system. Included was an emphasis on utilizing the City's IBM 4300 computer. N Development and Assessment of Alternative Data Processing Strategies After specifying the City's needs in these areas, developing detailed alternative data processing strategies, and screening available software packages, LWFW recommended that the city obtain predeveloped software rather than develop the systerns in-house. 11 Recommendations Regarding Management and Operational Method During this study, LWFW consultants worked closely with police management to identify over 200 existing reports in the current record keeping and information systems which require considerable effort to produce and maintain. • Implementation of System An implementation plan was prepared which will streamline and simplify the existing record keeping system, and provide more timely and useful information to the department. —L«rF�xT C��'nuy� vv vv. i -4- 3 G City of Denton, Texas Chris Hartung, City Manager Data Processing System (817) 566-8200 Evaluation and Planning Study o City Government Data Processing Planning LWFW was engaged by the City of Denton, Texas to evaluate their data processing activities and develop a plan to strengthen data processing for the City. The existing applications included financial accounting, payroll, utility billing and collection, tax, inventories, equipment maintenance, and library. A Development and Assessment of Alternative Data Processing Strategies LWFW surveyed all departments to identify deficiencies in the current systems and new applications requirements, and developed alternate strategies to achieve these objectives. N Mainframe and Minicomputer Use During this engagement, the City's Data Processing Departments and equipment were also critiqued and recommendations for improvements developed. 41 Communication with Non -Technical Management and Officials The data processing plan was accepted by the City Council and implemented with LWFW assistance. a Soliciting and Evaluating Bid Proposals This plan included developing a Request for Proposal for a new computer system and selection of new application software. • Implementation of System An IBM 4300 DOS/VSE computer system was selected, a data processing department was created, and the system was implemented. City of Abilene, Texas R,oy McDaniel Data Processing Planning, (515) 676-6000 Systems Selection, and Implementation • Assessment of Needs LWFW was engaged to evaluate the City's automated systerns needs and to select and implement systems to meet these needs. Special emphasis was placed on financial and management systems needs, including financial accounting, utility systems, payroll, performance measurement, and tax, although the long-range plan which was developed included engineering analysis, planning and land use, and public safety related systems. • Soliciting and Evaluating Bid Proposals During this study LWFW conducted an extensive survey of financial accounting, performance measurement, and payroll system packages, assisted the City in selecting packages, and supervised the implementation of packages developed by American Management Systems. ! .T77FTi7 rvniiii -5- • Minicomputer Use and Data Processing Management The study also involved evaluating the organizational and management requirements of the data processing function. • Implementation of System LWFW assisted the City with the successful implementation of the new system. Salt Lake County, Utah Bob Boulrice, Director Administration Management Information System (801) 537-7337 Requirements and Data Processing Review • Mainframe Computer Use and Data Processing Management LWFW completed a major study of the Data Processing Division of Salt Lake County, Utah. This study included an in-depth review of the management of the division, the hardware and software environment, and user needs. 0 Data Processing Planning The result of this study was a three- to five-year plan for county data processing, which included detailed recommendations and schedules for improving the technical resources available within Data Processing to meet a comprehensive systems plan adopted by the County Commissioners. City of Duncanville, Texas Dan Dodson, City Manager (214)296-1401 u Assessment of Needs Management Information Needs and Data Processing System Selection Study LWFW was engaged to identify the information needs of the City, prioritize these needs, and present a recommendation to the City. 41 Soliciting and Evaluating Bid Proposals LWFW prepared a Request for Proposal for a data professing system capable of achieving the identified needs, evaluated the vendor responses, developed an implementation plan, and made a recommendation to the City. • Implementation of System This engagement was successfully completed in July 1981. Since then a contract has been negotiated and installation is over 75% complete. LWFW Group -6- Grayson Governmental Data Center Talmadge Buie, City Manager City of Sherman, Texas Evaluation of Data Center and (214) 892-4545 Development of a Data Processing Plan o Assessment of Needs The Grayson Governmental Data Center is a cooperative effort among the Cities of Sherman and Denison, Denison Independent School District, and Grayson County, Texas. The Data Center has been in existence for eight years, and recently the four owning entities selected LWFW to conduct an evaluation of the Data Center and its major user's needs, plus develop a data processing plan for the Data Center and each owner. 0 Mainframe Computer Use Consultants from LWFW evaluated the Data Center's staff, documentation, application software, and computer hardware. 61 Communicating with Non -Technical Staff In parallel with the Data Center evaluation, extensive interviewing of management personnel at each owning entity was completed to determine the levels of user satisfaction and information needs. 0 Development of General Data Processing Plans The data gathered was reviewed and integrated, resulting in detailed data processing strategies and plans for each owning entity. • Communicating and Working with Non -Technical Management Work sessions were held with each of the owning entities to discuss strategies and to review the recommendations for their data processing needs. Based upon those work sessions a data processing plan for the Data Center was developed and presented at a workshop with all owning entities. • Implementation of System The plan was accepted and is being implemented. City of Shreveport, Louisiana Utility Billing Tom Dark, Assistant Chief Administrator Customer Information Needs, (318) 226-6014 and .Software Selection Study • Evaluation of Automated Systems LWFW was engaged by the City of Shreveport's Department of Water and Sewerage to assist them in evaluating their current Utility Billing and Customer Information System. • Assessment of Needs During the study the customer information needs of the department were identified and the City's IBM 4300 Computer System reviewed. LWFW Grov &Z • Preliminary System Design Work sessions were held with the City's software design team, potential strategies were presented, and a recommendation to replace the current system was made. • Soliciting and Evaluating Bid Proposals As a result of that study, LWFW was engaged to assist with the selection of a new Utility Billing and Customer Information Software package. • Implementation of System The system was selected and has been successfully installed. City of La Porte, Texas Jack Owen, City Manager (713) 471-5020 • Assessment of Needs Data Processing Planning and Selection Study Recently, LWFW was engaged by the City of La Porte, Texas to identify the City's management information needs, develop a Request for Proposal, and recommend a data processing system capable of achieving both current and future needs. • Office Automation Included within the study was selection of an integrated word processing/office automation system. 0 Communicate and Work with Non -Technical Managers The study included working closely with the city management team and the City Council. 0 Negotiation of Vendor Contracts The Council accepted LWFW's recommendation and a contract has been successfully negotiated with the selected vendor. • Implementation is in process with assistance in project management from LWFW. City of Carrollton, Texas Jack Eades, Assistant City Manager Data Processing (214) 323-5122 Planning and Selection Study • Assessment of Needs LWFW was engaged by the City of Carrollton, Texas to identify the management information needs of the City, and prioritize these needs. • Development of Data Processing Strategies LWFW developed several data processing strategies, including cost/benefits analysis, that were evaluated with City Management and the City Council. One strategy was selected and implemented. LWFW Groijp -8- • Soliciting and Evaluating Bid Proposals LWFW prepared a Request for Proposal for a data processing system capable of achieving these needs, evaluated the vendor responses, and made a recommendation to the City. • Implementation of System LWFW developed a detailed implementation plan. • Negotiation of Vendor Contracts The engagement was completed and contracts with the recommended vendors were successfully negotiated. City of Bellaire, Texas ]Ging Cole, City Manager (713) 677-8315 Data Processing Selection Study • Assessment of Needs LWFW worked with the City of Bellaire to identify management information needs and develop a prioritization schedule. • Soliciting and Evaluating Bid Proposals LWFW prepared a request for proposal for computer software and hardware, recommended a data processing system to achieve the information requirements, and developed an implementation plan. • Implementation of System The project accomplished all of its objectives, and a recommendation and implementation plan were developed. • Communicate to Non -Technical Management and Officials The plan and recommendation were accepted by the City Council. City of Ft. Worth Water Department Richard Sarvey, Director of Water Department Jay Marshall, Director of Data Processing Operations Improvement (817) 870-6000 and Systems Planning Water Department's Field Options and Wastewater Treatment • Evaluated planning and scheduling of crews including backlog of work generated by water service information system. • Designed manual management information system to capture and report data on productivity and costs. • Designed inventory control approach to be automated to reduce inventory investment. LTATFTxT rrnit ) -9- v Currently assisting in the design and implementation of automated maintenance management system for plant. Assisted in design and implementation of automated inventory control system for wastewater treatment plant. Evaluated information systems for tracking service charges for services provided to residents by water department. Wrote RFP for automated plan maintenance systems and evaluated responses. CITRAN Maintenance Operations Review and John Bartosiewicz, Resident Manager the Design and Implementation (817) 870-62 of an Automated Incentive System • Evaluated maintenance information systems and supporting manual processes. • Contributed to automated information system design. • Currently implementing automated system to track maintenance jobs and individual productivity. • Designed and implemented automated incentive systems for maintenance workers. • Wrote RFP for automation of incentive systems. • Assisting City and transit property in modifying scheduling program. City of Dallas Transit System Development and Implementation Reg Jones, Maintenance Director of a Management Information (214) 827-3400 Systems Plan • Conducted operations analysis including complete review of manual and automated information systems in maintenance area. • Wrote sections of complete system plan for automation of all transit functions. • Evaluated existing automated transit systems at other major transit properties. • Identified techniques to reduce manual and improve use of automated systems. LWFW Group -10- City of Gainesville, Texas Bill Gaither, City Manager (817)665-4323 0 Assessment of Needs Assistance with Acquisition and Implementation .of an Automated Information System LWFW was engaged by the City of Gainesville, Texas to assist City management in identifying the City's administrative management information needs. Our consultants provided guidance during this identification process and then assisted the City's management in prioritizing the defined systems. • Soliciting and Evaluating Proposals LWFW is currently assisting the City in the selection process. A Request for Proposals was developed and mailed to selected vendors that had a high potential of providing a system capable of achieving the City's information processing needs. The proposals have been received and LWFW is in the process of evaluating the proposed system. N Negotiation of a Contract and Implementation of the Selected System LWFW will assist the City in negotiating a contract with the selected vendor. Once this has been accomplished, LWFW consultants will provide "top level" management assistance during the implementation process. City of Fort Walton Beach, Florida Computer Systems Requirements Charles Evans, Director of Finance Definition, Specification (904) 243-3141 Development and Acquisition Management LWFW was selected from a group of eight management consulting firms by a Team consisting of city management and a representative of the Florida State University Center for Public Management to assist the City of Fort Walton Beach in the acquisition and implementation of a new computer system. LWFW consultants have provided the City with detailed information needs questionnaires to be completed prior to the interviews which will be conducted to determine the City's information needs. City of Greenville, Texas Mr. Randy Keltner, Data Processing Manager Acquisition of a New Computer System (;214) 226-1126 and Implementation Support • Assessment of Needs LWFW was engaged by the City of Greenville, Texas, to identify the management information needs of the City, and prioritize these needs. After the needs were prioritized, a workshop was conducted with the City Council to review the study's progress. • Soliciting and Evaluating Bid Proposals LWFW prepared a Request for Proposals for a data processing system capable of achieving the identified needs, evaluated vendor responses, and conducted site visits to cities using the proposed systems. A recommendation will be developed and presented to the City Council. —LxxTFxxT ranim I VV -11- M. LWFW STUDY TEAM LWFW's experience indicates that the scope of this study requires a special mix of professional expertise, including: • Independence of the consulting firm from ties to any particular vendor of computer software or hardware, or service bureau. • Expertise with municipal data processing environments, city governments' accounting practices, and operational problems. • Knowledge of and experience with all aspects of automated municipal governmental systems and operations, including operational areas of a municipality such as water treatment, streets, transit, and fire. • In-depth expertise in developing data processing strategies for municipal governmental entities. • Project management experience in controlling a study such as this, to assure quality and on-time delivery, and to work effectively with people representing different functions and viewpoints. • Experience with the computer hardware and operating software of PRIME and other key vendors' such as IBM, Burroughs, DEC, and others. Our project management team is composed of senior level personnel with a minimum of ten (10) years experience. The members of this management team have worked on most of the studies presented in the Relevant Studies subsection, and will actively participate during this study. Exhibit I illustrates the Study Team and its members' areas of responsibility for interviewing. Engagement Principal It is LWFW's policy to place each engagement under the direction of a principal. The Engagement Principal will provide overall quality control and technical direction of the engagement, provide staff personnel at the office level, and participate in the engagement as necessary. Mr. Gary S. Thompson, P.E., will be the Engagement Principal for this study. Mr. Thompson directs LWFW's work with local governments. Mr. Thompson is a registered Industrial Engineer, and also holds a Masters Degree in Business Administration. He has fourteen years of consulting experience with LWFW, and a significant portion of this experience is with local government clients. Mr. Thompson has been the Engagement --T --- r- rte, -12- ' ' N d G i+ Y ro ro -c m Jd N E � G% ii U Gam. G 0 N M d •" o ro c d $ 6G1 F- Y A r > y C N Z Cr V1 W a ro 06 c rr 0 .V a b c o N 5 N Y n Lv a u a r � r ro W to o U �:=U Q � a. � 10�j C I Q uj 4 u� E - 5o w M V)w 0o= v E Gro«a u ro.. G u°u.u_ 3 u v Um o •� cQo.�C � � a :. Um u. . . . . n. m o G 0 N d E L, v oo o E A c C: t >. V Y c ro A v U a S vv vv. —13— Principal on data processing related management systems and technical studies for a number of local governmental clients, including those described in the Relevant Studies subsection. Mr. Thompson will assist with determining the information needs of the City Manager, City Attorney, planning and the Assistant City Manager's areas of responsibility. He will also participate in several of the workshops described in Section I'V: Study Approach. Professional Staff Mr. Chip Collins will be the day-to-day project manager for this study. Mr. Collins has a Masters Degree in Business Administration and over ten years professional experience with data processing. Mr. Collins has extensive experience with the data processing needs of municipal and county governments. He has directed most of the data processing planning and selection studies presented in the Relevant Studies subsection. Several of these studies involved analyzing data processing systems that utilized PRIME computers and application software. Currently, he is involved with the implementation of the selected systems and the accepted data processing plans. Based upon current and past engagements, Mr. Collins has developed an in-depth understanding of the data processing needs of local government. Prior to joining LWFW, Mr. Collins worked for a major vendor of computer systems and an international accounting firm. He will be actively involved with determining user information needs, development of potential information strategies, making the necessary recommendations, and development of the long-range plan. He will be responsible for determining the information needs in Courts, Finance, Building & Housing, Personnel, and Planning. Mr. Bill Lloyd holds a Masters Degree in Business Administration, and has over eleven years professional experience. Mr. Lloyd evaluated user needs, including tax systems, accounting systems, engineering support systems (including Public Works applications), billing systems, payroll systems, and other related systems for three of the major Texas municipalities described in the Relevant Studies subsection. He has conducted Fire Information Seminars for municipalities nationwide and has worked closely with the police departments for each of the cities in the Relevant Studies section. Mr. Lloyd has a sound understanding of local government operations and management, as well as data processing. Mr. Lloyd will assist in identifying the City's operational management information needs (e.g., Parks & Recreation, Community Facilities, and Fire Department). LWFW Grom) -14- I ;, r. Glenn Mason holds Master of Science Degrees from the University of Arizona and is a graduate of the United States Military Academy at West Point. He has over five years consulting experience with LWFW specializing in operations improvements and system development for municipalities and private industry. He is a senior project manager and recently assisted the City of Fort Worth Water Department in the development and ,implementation of an automated maintenance management system. Currently, he is assisting with an operations analysis of the Dallas Transit Service. Also, he is directing the development and implementation of an incentive system based on productivity gains :for a mid-size transit service in the Dallas -Fort Worth Metroplex. Mr. Mason will assist with the identification of the information needs for the Urban Transportation and Municipal Utility Departments, plus Fleet Maintenance. Also, he will participate with the development of the long-range systems plan and the various workshops associated with the study. Mr. Lee Johnson has over eleven (11) years data processing experience in technical applications, recruiting, administration, marketing and sales, consulting, and management. He was founder and chief exectuive officer of a high technology data processing consulting firm. Engagements conducted by Mr. Johnson include the technical evaluation and testing of a DASD RPG to COBOL conversion product, development of an international message switching facility, analysis of the problems resulting from the unusually rapid expansion of a company's data processing requirements, and the migration of a large IBM system from DOS/VS to MVS. Mr. Johnson is a very familiar with IBI mainframe computers and will be responsible for analyzing the capabilities of other vendors (non - PRIME) to achieve the information needs of the City. Mr. Bob McLain is a graduate of North Texas State University and has over two years of consulting experience in the municipal environment. He has worked with several Texas cities to develop city budgets and other financial systems. Mr. McLain will work closely with the project team to review information needs and develop cost estimates with the assistance of Mr. Collins. Mr. Steve Swanson is a partner is the management consulting firm of Swanson Callahan & Co. The firm specializes in providing data processing expertise to solve management - related problems. Since its founding, the company has worked with many users of PRIME LWFW GYoiq) -15- i c=apabilities of the City's PRIME computers and developing the data processing strategy that would continue to use PRIME computers. N Resumes of the team members are presented in Appendix A. LWFW Group -16- c=omputer systems -- both in the development and improvement areas of applications. During the study for Beaumont, Mr. Swanson will assist LWFW in reviewing the i c=apabilities of the City's PRIME computers and developing the data processing strategy that would continue to use PRIME computers. N Resumes of the team members are presented in Appendix A. LWFW Group -16- IV. STUDY APPROACH Given the potential impact this study will have on the future relationship between City Management and all aspects of Data Processing, LWFW recommends a very carefully structure approach to ensure that practical and cost-effective recommended directions are developed. The approach outlined in this proposal relies very heavily upon developing an understanding of management requirements for city departments, current and potential users of data processing, and city management. Prior to the study's beginning, LWFW recommends that the City organize an internal study team composed of senior city managers. This team should be able to meet regularly with :LWFW consultants to: • Review the study's progress • Provide input to the study from a senior management perspective • Assist with the prioritization of the City's management information needs • Review the potential data processing strategies available to the city during the next three to five years. f i This team could be the City's data processing Steering Committee, but at a minimum I ;should include the City's Director of Finance, Assistant City Manager, and the Management Information Systems Director. Based upon the City's March 20th Request for Proposals, experience LWFW has gained in similar studies, and the additional meetings with City staff and the Steering Committee, we propose that the following modified work approach for this study will consist of five (5) worksteps. Each workstep will have major work tasks and objectives. The five worksteps are: 1) Identify Management Information Requirements, 2) Review Management Information Systems, 3) Develop Resource Requirements, 4) Review Potential (Alternative) Information Processing Strategies, and 5) Prepare a Long -Range Lnformation Processing Plan. The LWFW approach will be to proceed in parallel with the identification of user management information needs and the review of the City's current automated applications, including the management information systems area. Exhibit II presents a synopsis of our approach. We should note that although the worksteps discussed in this proposal are similar to the Phases in our April 30, 1984 proposal a significant difference exists. The actual in-depth gathering of the information needs of the City departments will be accomplished by departmental staff with guidance from LWFW YY VVI -- ---i -17- EXHIBIT II PROPOSED LWFW STUDY APPROACH Management • Initiation of Study - Introductory Meeting - Acquaint Study Team with City Facilities • Identification of Information Needs - Interviews with Key Users (Current be Potential) — — - - Develop Data Flow Diagrams - Critical Success Factors LWFW Group ma • Interview M.I.5 .Management • Review M.I.S Policies/Procedures • Develop Understanding of Technical Resources • Evaluate .Applications Architecture • Discuss Development Plans -18- consultants. This should reduce the number of individual interviews and the associated professional time. The remainder of this section presents and discusses each of the study's worksteps and major work tasks. Step I: Identify Management Information Requirements In Step I of the study, LWFW consultants will accomplish the following: • Develop an understanding of each city department's activities. • Develop an understanding of each current manual and automated system from the users' perspective. • Identify major critical success factors necessary to support each department's short- and long-term operations. • Assist with the identification of information requirements for each department. • Evaluate the capabilities and features of existing systems to achieve user information needs. • Identify application systems that are candidates for automation and systems that should remain manual or be eliminated. To accomplish these objectives, Step I has been divided into two (2) work tasks: 1) Initiation of Study and 2) Identification of Information Needs. Task 1 - Initiation of Study In Task 1, LWFW will become familiar with the personnel and facilities necessary to perform this study. Specifically, we will: • Conduct an introductory meeting with key City personnel who will be important to the study process. During the meeting we will: - Present an overview of our study approach and schedule. ` —LWrw Groan I .. , -19- I - Distribute an information needs survey previously prepared by LWFW for application specific areas. (The information needs surveys have been prepared based upon LWFW's work with other cities and in-depth analysis of over fifty vendor application software packages available to municipalities.) - Discuss the types of questions that must be answered prior to any interviews. - Present the types of information each department should collect and organize for discussion. Utilizing this approach, we believe each department can appoint one key individual to coordinate the collection of data necessary to identify the information needs. In Task 2, our consultants will review the data and conduct one or two interviews to verify the information collected. - Answer any questions concerning the study. - Review the proposed Study Objectives. - Confirm with senior City management that key City personnel understand the Study Objectives. • Acquaint ourselves with the facilities maintained by the City, including your data processing site. At the completion of this task, each City department should be prepared to collect the information necessary for defining the City's information needs. Task 2 -Identification of Information Needs During this task, LWFW will assist the City with identifying its management and operating information needs. To achieve this objective, we will do the following: • Utilizing the data processing information requirements gathered by the departments, including the needs surveys and information provided by the City management, determine the current and potential key data processing users to be interviewed. In several situations, a group of key personnel might be identified and a group interview/workshop will be conducted. LW_FW Group I N011 • Conduct interviews with the identified key data processing users to further clarify: - Current and projected information needs. - Reports used/not used/needed (collect samples). - Data input responsibilities. - Historical volumes processed and forecasted growth. - Strength/ weaknesses of current systems and degree the system is used. - Service levels provided by data processing (development, maintenance, and regular operations). - Ability of personnel to use systems effectively. - Levels of satisfaction with current systems. - Anticipated changes in organizational structure and/or management require- ments which may impact system requirements. Exhibit III illustrates the estimated number of key personnel to be interviewed. This estimate is based upon City's current organization chart. In addition to the data supplied by department personnel, LWFW consultants will utilize previous experience in similar engagements to make observations and to identify additional needs. The analysis of each department's information needs will include but not be limited to: • Objectives and goals. • Critical factors associated with achieving these goals. • New systems or changes in existing systems to be considered. • Special controls which will be exercised by management. • Other special situations with the potential of impacting data processing. Specific outputs from this task will be: • Data flow diagrams illustrating information relationships between systems and/or departments. Lxx&ixT CY1)11}7 .. V V. J -21- EXHIBIT III ESTIMATED NUMBER OF PERSONNEL TO BE INTERVIEWED Operational Area City Attorney Building & Housing City Clerk Community Facilities Finance 'Management Information Systems Fire Health Library Assistant City Manager City Manager Municipal Court Municipal Utilities Parks & Recreation Planning Police Urban Transportation Total 1 TTTHTTI^ice/n/li vv- }V -22- Estimated Number of Interviews 1 1-2 1 1 2-3 3-5 1-2 1-2 1 2-4 1 1 1-2 1-2 1 1-2- 2-3 22-34 s F_ , • User completed information need surveys. • Critical success factors and key decisions that should have a major impact on the long-term plan. • Information needs organized by application and departmental areas. (This output will be utilized for prioritizing in Step III). • Preliminary evaluation of the current automated applications from the users' and LWFW's perspectives. Several of these outputs will be directly utilized in other worksteps of this study. Step II: Review Management Information Systems (MIS) During Step II, which will occur concurrently with Task 2 in Step I, LWFW consultants will accomplish the following objectives: • Develop an in-depth understanding of the Management Information Systems' (MIS) function. • Prepare application profiles of current systems. • Define the impact of major development projects, both current and proposed, upon MIS. In analyzing the City's current Management Information Systems area, it is important to develop an in-depth understanding of the data processing function, including where management utilizes resources, what capacity exists for system development versus software maintenance, and what system development backlog exists. This knowledge will be incorporated into the systems planning process. To develop the detailed understanding needed, the Management Information Systems' (MIS) capabilities will be analyzed by: • Requesting that each MIS staff member fill out a technical skills/experience questionnaire, followed up by a personal interview(s) with key MIS management. -LZA7FTxT Gamin -23- • Reviewing MIS policies/procedures regarding: - Management control, methods used for financial reporting of EJP expenditures, equipment acquisition, project planning and ongoing support planning; and how measured performance by project and for the MIS function as a whole is maintained. - Methods used for allocation of resources and present allocation of resources such as development work in progress and planned, time spent maintaining existing in-house software or training users, and the like. - Software development, including project management techniques, system design procedures, package software selection procedures, documentation, and performance track record. - Operating procedures, including job scheduling, back-up procedures, disaster plans, and operator documentation. - Organizational analysis, including employee attitudes and job descriptions. • Developing an understanding of the technical resources by: - Analyzing how the system software and equipment configuration is being utilized, through interviews with technical support personnel. • Evaluating the applications architecture of the major systems by: - Reviewing technical documentation available for selected applications, including: On-line transactions (including security). Program listings and related documentation (e.g., flow charts). File/record layouts. Screen/report designs. Production batch job control. • Discussing current and near-term system development plans with managers from technical support and applications. Written plans/proposals will be reviewed. e Developing an estimation of operational costs associated with each current system. -L-xxrFxxr Gann }7 I Y. V -24- Specific outputs of Step II will include: • Evaluation of the MIS staff and equipment resources in relation to current systems and defined, near-term projects based upon the answered questionnaires and our review. • Catalog of current operational and planned application systems. e Listing of current data processing resources (i.e. computer hardware), both utilized and available. o Preliminary estimates of projected MIS staff and computer resources require- ments. • Development of preliminary, suggested system profiles capable of achieving both current needs and the identified future information needs from Step I. Step III: Develop Resource Requirements_ During Step III, the information gathered in the previous steps will be integrated to accomplish the following objectives: • Estimate the resources needed to maintain and support the current automated systems and to continue their improvement towards the identified goals in Step I. Cost estimates will be an integral part of these estimates. • Estimate the resources to accomplish the system development, testing, imple- mentation, maintenance, and operations of the high priority new systems (systems to be developed during the next five years). Included within these estimates will be the user costs. Identify the general benefits and assumptions associated with each estimate. To accomplish these objectives, several tasks must be performed. These are: • Develop a prioritized list of systems to be implemented during the next five years. Using the list of needs and systems developed in Step I, LWFW will LSxrFxxr rrnia) -25- conduct a prioritization workshop with the City's Study Team and/or senior management. During this meeting, the Team will be asked to: - Prioritize both current and potential major system information needs for the City. - Identify and discuss any practical constraints affecting these prioritized systems to assist our development of potential data processing alternatives. This prioritization will be used to develop the previously mentioned resource and cost estimates. • Develop preliminary alternative strategies for MIS accomplishment of the prioritized systems/goals. The alternatives should include using your current system, utilizing new/different computer systems, and/or a more distributive approach using application -oriented minicomputers and/or microcomputers. These alternatives will be formalized in Step IV and also will include a static/"do-nothing" alternative. • Estimate the resources (computer hardware, personnel, and software) and associated costs for each alternative. The preliminary assumptions, benefits, and constraints would be identified and/or described. Specific outputs of this step will be a: • Priority ranking of information system needs identified in Step I. • Estimated resource requirements for each preliminary system alternative. • Estimated computer hardware capacities required during the next five years to achieve the high priority needs -- included will be a comparison of the PRIME and several major alternative computers. Step IV: Review Potential (Alternative) Information Processing Strategies Based upon the information collected and developed during the previous steps, LWFW will conduct a workshop with the City's Study Team to discuss the preliminary information processing strategies identified in Step III. During the workshop, LWFW will: LW W Group Wis • Present and discuss each practical, alternative strategy and where micro- computers could be utilized within the City. • Brief the Study Team on the findings of the study, including: - An assessment of your current data processing situation. - User satisfaction with the data processing division. - Cost effectiveness of data processing versus the City's information needs. • Request guidance regarding the two alternatives which should be developed in- depth (i.e., distributed versus centralized computer processing using the current data processing equipment). In Step IV, LWFW will accomplish the following tasks: • Define the impact that the high priority needs identified in Step III will have upon the MIS organization and primary processing alternatives (strategies). • Development and evaluation of the two major processing strategies agreed upon in Step III and their associated issues. Included will be a discussion regarding the impact of using a data base management system and/or communications net- works. • Develop recommendations regarding the best strategy or combination of strategies to achieve the City's long-term information processing needs. Using the information developed during these tasks, LWFW will conduct a workshop with the Study Team to present the recommended information processing strategy for the City. During the workshop, the specific outputs of Step IV will be discussed: • An assessment of the prioritized applications including recommendations for the acquisition of the applications (i.e., development versus purchasing of pre - developed application software). • Acquisition of a data base management system and the associated advantages and disadvantages as related to the City's needs. LxxrFtxT C�E•n��ti� -27- • An analysis of the potential communication workload for the recommended information processing strategy. • An evaluation summary for each major strategic issue presented and discussed. • Preliminary recommendations for the City's information processing strategy based upon the detailed analysis performed in previous tasks. Once this workshop is completed and the recommendation accepted, LWFW will be prepared to develop the long-range information systems plan in Step V. Step V: Prepare a Long -Range Information Processing Plan The objective of Step V will be to prepare a report presenting the findings from the previous work tasks and the recommended long-range information processing plan. Specifically, this report will include: • The information processing requirements for achieving the recommended strategy. Identified will be: - Resources (i.e., Computer equipment, personnel, costs) required to implement the strategy. Estimated implementation and development schedules. • Findings regarding the City's current information processing system(s) and user attitudes towards their automated applications. • Major recommendations regarding MIS and the long-range processing strategy. • Information needs and data flow diagrams developed in Step I. This plan will be presented and discussed with the City's Study Team. LWFW will be available, if requested, to present the plan to the City Council and/or the City Manager. LWF-x,u Grom) -28- V. STUDY TIME FRAME AND COST Based on the study approach described in Section IV of this proposal, we estimate our professional fees to complete this study will be $42,900. If less time than anticipated is required for the engagement, our fee will be adjusted to reflect lower cost. Expenses will be billed to you at cost. Usually, expenses are 10% of our professional fees. Therefore, our not -to -be -exceeded proposed cost for this study is $47,190, subject to final negotiation of a contract. Professional fees and out-of-pocket expenses will be submitted on a monthly basis. Presented below is a professional fee estimate by study step, Including professional mandays. We anticipate that the study will take twelve to fourteen weeks. This time estimate will depend heavily upon the availability of City personnel for interviewing and the workshops. Study Step Professional Hours Professional Fees I 126 $10,500 II 56 4,600 III 144 12,300 IV 72 6,400 V 84 9,100 Total LWFW Group 482 $42,900 -29- LWF`'V Group APPENDIX A RESUMES OF THE PROJECT TEAM I GARY S. THOMPSON Principal Education: Bachelor of Science in Industrial Engineering, Iowa State University Master of Business Administration, Southern Methodist University Consulting Experience: Eleven years - LWFW, Inc. Group Three years - Texas Instruments, Inc. Areas of SLx:-cialization: Municipal Operations Utility Operations Operations Analysis Economic Analysis Facilities Design Project Management Pertinent Experience: Project Director or Manager for a large number of studies for Texas municipalities and other governmental agencies including: LWFW Grout) - City of Abilene Selection and Implementation of a new financial accounting system Development of a long-range data processing plan - City of Bryan Evaluation of the City's financial and operating system needs Development of a long-range data processing plan - City of Denton Evaluation of the City's financial and operating system needs Long -Range Service Center Facility Study Financial Feasibility Study for Aubrey Reservoir GARY S. THOMPSON Page 2 Pertinent Experience: - City of Dallas Tcont. Water Utilities Department Operations and Management Studies Police Department Civilian Position Evaluation Tax Department Operations and Management Study Urban Planning Department Operations and Management Study Public Works Department Organization and Management Study Parks and Recreation Department Organization and Management Study Office of Economic Development Feasibility Study Aubrey Reservoir Financial Feasibility Study - Dallas County Appraisal District Data Processing System Planning and Selection - City of Fort Worth Water Utilities Field Operations Productivity Improvement Study City of Garland Space Utilization and Facilities Planning Solid Waste Utilization Study Load Management Study Facilities Needs Analysis City of Austin Water and Wastewater Department Operations and Management Study - City of Houston Wastewater Department Operations Study - City of Sherman Public Works Department Operations and Organization Study - State of Texas Management and Supervisory Training - County of Navarro Accounting Systems and Performance Evaluation Study LWFW Group GARY S. THOMPSON Page 3 Pertinent Experience: - Texoma Municipal Utility District (Cont.) Regional Landfill Financial of Operational Feasibility Study - Salt Lake County, Utah Data Processing Planning Study Professional Affiliations: Certified Management Consultant (CMC) Member, Institute of Management Consultants, Inc. Public Information Committee, Association of Management Consulting Firms (ACME) Registered Professional Engineer, State of Texas Senior Member, American Institute of Industrial Engineers Texas Society of Professional Engineers American Water Works Association LW -FW Grojiv Project Manager; City of Shreveport - directed a study to select and install a new utility customer information software package on the City's mainframe computer system. The study included preparation of a request for proposal, analysis of vendor responses, preparation of a recommendation, organization of a project installation control committee and bi-weekly review meetings during the installation. LWFW Group ' RAMOND W. (CHIP) COLLINS Education: Bachelor of Arts in History, Baylor University Master of Business Administration in Management, Baylor University Consulting - Experience: Four years - LWFW, Inc. Group Two years - Fox & Company Other Experience: Four years - Marketing, programming, and installation of computers for a major vendor of computer equipment. Areas of 1; Evaluation of computer systems -ns Training of data processing personnel Implementation planning and control of computer systems Management information systems design Computer hardware and software planning Data processing system review Pertinent Experience: Project Manager; City of La Porte - directed a study to select a new management information system for the City. The study included identification of management information needs, prioritization of the needs, preparation of a request for proposal, analysis of vendor responses, and a recommendation with a preliminary implementation plan to the City Council. Project :Manager; City of Bellaire - directed a study to identify and select an automated management information system for the City. - The study included identifying the major information needs of the City's departments, preparing a request for proposal, and a preliminary implementation plan. Project Manager; City of Shreveport - directed a study to select and install a new utility customer information software package on the City's mainframe computer system. The study included preparation of a request for proposal, analysis of vendor responses, preparation of a recommendation, organization of a project installation control committee and bi-weekly review meetings during the installation. LWFW Group IRAMOND W. (CHIP) COLLINS Page 2 Pertinent Experience: Project Manager; City of Shreveport - directed a comprehensive (Cont.)system design and planning study for the City's Police Management Information Computer Aided Dispatch, Criminal Court and Civil Court Systems. Project Manager; City of Carrollton - directed a management information needs study, including developing a comprehensive data processing plan. Departments researched included Police, Fire, Court, Finance, and Public Works. Once the data processing plan was formalized, directed the study to select the new data processing system for the City, including police. Project Manager; City of Duncanville - directed the selection study for the new computer system including hardware and software for all the City's information needs. The study included request for proposal, analysis, vendor site visits and presentation of LWF`,V's recommendation to the City Council. Project Manager; City of Denton - Assisted the City's personnel with implementation planning and project control of the new data proces- sing shop. The project included preparing a new site, hiring completely new staff, and installing major new application software on a new mainframe computer. Project Director; Cities of Denton and Bryan - directed an engage- ment to select a new computer system for both cities. During the study, a Request for Proposal was developed including the manage- ment information needs of the Cities, and evaluation criteria was developed. Site visits were made and a recommendation including a plan of action was presented and accepted. Also directed the successful effort to negotiate contracts with the various vendors. Project Manager; Grayson Governmental Data Center - directed an engagement to determine user satisfaction with a data center owned by two cities, a county and a school district. During the engagement user needs were identified and prioritized, capabilities of the center were analyzed and a detailed data processing plan was developed. Senior Consultant; City of Shreveport - participated in the evaluation of the City's Utility Billing System, identification of information needs, conceptual design of new system and presentation of report recommended a data processing plan for the `Nater and Sewerage Department. L-xA,rF «7 Groin) R.AMOND W. (CHIP) COLLINS Page 3 Pertinent Experience: Consultant; Salt Lake County - analyzed the County's automated (Cont.) appraisal and tax collection system as part of a team identifying the information needs of the County. During the study, a detailed data processing plan was developed, presented and accepted. Project Manager; Dallas County Appraisal District - directed an engagement to determine the tax appraisal needs for a county -wide appraisal district with 41 taxing jurisdictions, developed an RFP, analyzed responses, and made a recommendation for a large-scale automated appraisal system. Consultant; City of Denton - assisted in a review of the City's data processing capabilities and needs, developed strategies and made a recommendation for a new data processing system. Project Director; directed an engagement to assist the owners of a retail department store to identify and define their information requirements. Using this information a Request for Proposal (RFP) was prepared and distributed to qualified vendors. Performed an in- depth analysis of each reply received from the RFP. The analysis resulted in a recommendation. Consultant; conducted an EDP evaluation for a national bank. Reviewed control procedures, interviewed affected bank department heads, developed specific recommendations and designed a plan for system improvements to be implemented over the next five year period. Senior Consultant; performed an in-depth study of the management organization of the client. Individual job functions were identified and formalized; also a current organization chart was prepared and presented to the client. Senior Consultant; conducted an EDP System Review to determine input/output controls, developmental level of software and the objectives of management. Prepared a report identifying problem areas and making recommendations to company management. Consultant; identified the information and reporting requirements that related to possible EDP applications. Structured the system requirements for subsequent implementation to meet the current and future needs of the Firm. Prepared a detailed Request for Proposal (RFP) utilizing the identified information and reporting requirements. Analyzed each reply to the RFP, negotiated with selected vendors and made a recommendation for a specific system. LWFW Giviff) RAMOND W. (CHIP) COLLINS Page 4 Pertinent Experience: Senior Consultant; identified, reviewed and evaluated the internal (Cont.) controls within a large state bank. The analysis involved interviewing affected department heads and supervisory personnel, evaluating the EDP system and observing the Bank's operations. The final report, prepared for the Bank's president, identified areas of current and potential internal control weaknesses and made recommendations for corrective actions. Consultant; conducted an EDP System review of a new EDP installa- tion to determine the development of input/output controls, progress toward installing various applications and the attitude of company personnel toward the new EDP system. Presented company management with findings and recommendations. Project Manager; directed the identification of the clients' informa- tion requirements and the location of a computer system to perform the required functions. A system was located and successfully implemented. Consultant; participated in the study of the general accounting and production control systems for a manufacturer/wholesaler of specialty grocery items. Performed an in-depth analysis of each reply received from a RFP. The analysis included cost comparison, review of the capabilities of the proposed system, study of computer and software support and negotiation with each vendor. The engagement resulted in a recommendation. Consultant; assisted a client in reviewing a specific computer and software package for use at the client's office. Prepared a recommendation, negotiated with both the hardware and software vendor as regards to purchase price and installation times and assisted the client in installation planning. Senior Consultant; conducted a feasibility study to determine the practicality of acquiring a data processing capability for a multi- state company. Reviewed the current operations, identified areas for potential automation, designed several alternative data processing systems, estimated costs with accompanying benefits and presented a report with the recommendations and justifications. Consultant; determined the best computer system to purchase. Negotiated with vendors, prepared a comparative analysis and recommended one specific vendor. LWFW Groitp R.AMOND W. (CHIP) COLLINS Page S Pertinent -Experience: Consultant; a complete system was designed to perform the data I,Cont. processing to convert a mutual savings association to a stock association. The system was designed and flow -charted for a programming team, the required data base was created, and all necessary reports and mailings were produced. The conversion resulted in a successful implementation of the system and several million dollars in new capital for our client. Consultant; assisted in the design of an accounting system for a builder and manager of shopping centers. During the engagement cost centers were identified and work flow analysis was performed. _Professional Affiliations: Member, Urban and Regional Information Systems Association Member, Municipal Finance Officers Association Talks/Speeches: "Microcomputers for the Potential User" Dallas Chapter of CPAs "What is a Microcomputer" 1983 Microcomputer Seminar, Fort Worth, Texas -- Sponsored by MFOA "The Computer Implementation Process" 1983 National League of Cities, National Congress - New Orleans, Louisiana "Computers in the Implementation of Government Employee Pension Plans" 1984 MFOA National Conference LWFW Group GLENN M. MASON Education: Bachelor of Science in Engineering, United States Military Academy, West Point, New York Master of Science in Mechanical Engineering, University of Arizona Master of Science in Aerospace Engineering, University of Arizona Consulting Experience: Five years - LWFW, Inc. Group Other Experience: Two years - Miller Brewing Company Seven years - United States Army Areas of Specialization: Operations Analysis Systems Analysis Maintenance Systems Pertinent Experience: Project Manager; conducted an analysis of the management information systems and maintenance operations of a transit property for a city of 400,000. Developed maintenance incentive systems including software specifications for automation on micro- computers. One system has been programmed and trained and is currently in use. Consultant; in conjunction with another consulting firm, engaged to develop and implement an automated management information system for the transit property of a city of over 1,000,000 people. The, scope of this project will include assessment of needs for all areas, revieov and selection of existing software and hardware, programming where necessary, installation, and training of users. Project ,vianager; responsible for a study of a multi-million dollar maintenance operation including implementation of a micro- computer -based maintenance reporting system. Project Manager; responsible for an operations analysis of the third largest wastewater treatment plant in Texas. This study included review and evaluation of existing application systems. Currently working with the plant to design, imple nent, and train users on new automated management information systems. Project Manager; responsible for the implementation of an automated capacity planning system for a $100 million manufacturer. Tasks included in this study were organization and input of data, testing of the system, and training of the users of the system. LWFW Group GLENN M. MASON Page 2 Pertinent Experience: Project Manager, conducted a computer software selection study for 7cont. the financial, sales, and manufacturing needs of a $40 million electronics firm. This study included the writing of an RFP, evaluation of software and hardware alternatives, and negotiation of the vendor contract. Project Manager; conducted a computer software selection study of the financial and manufacturing needs of a $25 million manufac- turer. The study focused on finding microcomputer -based software systems to meet this client's needs. Consultant; conducted an analysis of opportunities to increase the use of microcomputers as well as other computers, micrographics, telecommunications, and other automated office systems for a $1 billion bank in Colombia, South America. LWFW Group WILLIAM A. LLOYD Education: Bachelor of Science in Mechanical Engineering, The University of Tennessee Masters in Business Administration, Southern Methodist University Consulting Experience: Five years - LWFW, Inc. Group Other Experience: Two years - Texas Oil and Gas Corp. Four years - Texas Instruments, Inc. Areas of Specialization: Local Government Operations Improvement Financial and Economic Analysis Law Enforcement Information Systems Strategic Planning of Management Information Systems Pertinent Experience: Project Manager; management study of the Central Garage, including preventive and unscheduled maintenance, organization, parts management, information system, objectives, and policies; City of Olathe, Kansas. Project Manager; design and development of The Work Management System software package for scheduling crews, measuring performance, and improving productivity in public works, water, parks, and facilities maintenance; implementation in Carrollton, Texas, utilities and streets; Richardson, Texas, utilities and facilities maintenance; and Shreveport, Louisiana, parks and utilities. Project Manager; operations and management study of warrant division, including procedures, staffing, priorities, work methods, data processing resources, and interaction with other criminal justice organizations; Dallas County, Texas. Project Manager; conceptual design of a comprehensive Police Management Information System, including calls for service, incident reporting, property records, crime analysis, criminal history, and intelligence; City of Shreveport, Louisiana. Project Manager; management study of water distribution division, including equipment, staffing, records, and organizational structure; City of Dallas. LWFW Group WILLIAM A. LLOYD Page 2 Pertinent Experience: Consultant; evaluation of financial, management, and o erating Cont. system needs with emphasis on financial planning andp utility management, and development of a long-range data processing strategy, City of Denton, Texas. Senior Consultant; economic evaluation of proposed Aubrey Reservoir project, Dallas and Denton, Texas. Consultant; Economic evaluation of alternative options for solid waste resource recovery project and for facilities needs analysis, Garland, Texas. Consultant; Development of strategic and tactical marketing plans, and financial planning for entrepreneurial businesses in general aviation, recreation, and service industries. Staff Consultant; Development of investment appraisal criterion and procedures, and preparation of economic summaries and projections Professional Affiliations: A LWFW Grov BOB MCLAIN Education: BBA - North Texas State University, 1983 Consulting Experience: Consultant; City of Bellaire CityBase - Assisted in the development of a comprehensive strategic planning process called CityBase, an approach designed by Lewis F. McLain, Jr. and David L. Leininger. This included an infrastructure database (Ibase) of the street, water, and sewer system, a resource requirements database (Rbase) and a corresponding multi-year financial plan ($base). All phases of the planning project were developed on a microcomputer in order for future use. Budgeting - Developed the major nurnerical program software that was used as a tool throughout the budgeting process in 1983. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision ranking summary. Trained the Finance Director in the use of this tool. Consultant; City of Coppell Managerial Budgeting- - Assisted in developing the manual, forms, training materials, and microcomputer software for the budget in 1983 and 1984. Coordinated the entire process in 1984. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision package ranking summary. Water & Sewer Rate Study - Participated in a comprehensive water and sewer rate study which incorporates sewer surcharges. Operating expenditure levels, capital improvement needs, and future bond issues for the next 4 years were part of the study. All models were developed on the microcomputer for easy updates by staff in the future. Monthly Budget Control Report - Developed software in which the city has used for its accounts payable system for 1983-84. This includes general ledger reports and a monthly budget control report. Future Build -Out Land -Use Plan - Worked with a planning consultant on a future build -out analysis of every parcel of land in the City of Coppell. Developed the software which was used by the consultant to forecast future population estimates by parcel by year. This will be used for forecasting future service levels needed by the City. It also formed the basis for the initial capital improvement program. LW -FW Group BOB MCLAIN Plage 2 Consultant; City of Duncanville Ambulance Billing System - Developed an ambulance billing system on the microcomputer which sent three different bills to the patient. This software also produced an aging report of the receivables involved, and a history file for future reference. Paving Assessment Billing System - Developed a billing system which calculated interest based upon the original assessment date. Also produced an aging report. Food Handling Billing System - Developed a billing system for the health inspection fees. CityBase - Assisted in the development of a comprehensive strategic planning process called CityBase, an approach designed by Lewis F. McLain, Jr. and Davis L. Leininger. This included an infrastructure database (Ibase) of the street, water and sewer system, a resource requirements database (Rbase), and a corresponding multi-year financial plan ($base). All phases of the plannig project were developed on a microcomputer in order for future use. Budgeting - Developed the major numerical program software that was used as a tool throughout the budgeting process in 1983 and 1984. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision ranking summary. Consultant; City of Gainesville Managerial Budgeting - Assisted in developing the manual, forms, training materials, and microcomputer software for the budget in 1983 and 1984. Coordinated the entire process in 1984. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision package ranking summary. Monthly Budget Control Report - Developed software in which the City has used for its accounts payable system for 1983-84. This includes general ledger reports and a monthly budget control report. LWFW Grotty BOB MCLAIN Page 3 Consultant; Town of Addison Strategic Planning - Assisted in the development of a microcomputer build -out analysis for every major parcel of land. This produced residential and employee population estimates, buildings and square footage, dwelling units, and property values by years for the next 10 years. Each department produced a service impact projection from this database. Finally, future staffing levels and total financial impact was established. When summarized, this enables the City Council to see the first complete future picture of the City. At a four-day retreat, the Council made several major decisions affecting the City's growth and financial integrity. Consultant; City of North Myrtle Beach, South Carolina Budgeting -Developed the major numerical program software that was used as a tool throughout the budgeting process in 1983. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision ranking summary. Trained the Finance Director in the use of this tool. Consultant; Central Dallas Business District Build -Out Analysis Model - Developed the software used for every parcel of land and building in the Central Dallas Business District. This produced present and future employee population estimates, present and future office space availability, and present and future parking availability. Trained staff in the use of it. The Central Dallas Business District staff took this software, enhanced it, and developed reports which have formed the basis for planning studies in this area. Consultant; City of Lancaster Budgeting - Developed the major numerical program software that was used as a tool throughout the budgeting process in 1983 and 1984. This included a detailed salary schedule by individual employee, a full line -item budget, and a decision ranking summary. LW -FW Groiip LELAND W. (LEE) JOHSNON Education: BA Economics, University of Missouri Military: United States Marine Corps - Captain 1969 - 1973 Consulting Experience: With over eleven (11) years data processing experience in technical applications, recruiting, administration, marketing and sales, consulting and management, Mr. Johnson is currently an executive information management advisor, representing Corporate Systems Resources Corporation located in Dallas, Texas. Six Years - JT Associates, Inc. President and Chief Executive Officer As a founder of this high technology data processing consulting eneterprise, assumed various executive level responsibilities. Assumed direct responsibility for the development of near-term and long-range business plans, profit and loss, market analysis, client development, personnel administration, and direct technical participation in consulting engagements. Client Engagements: IGLOO - Responsible for the technical evaluation and testing of the DASD RFP to COBOL conversion product with particular emphasis on the conversion efficiency and integrity from RPG/CCP to command level COBOL/CICS. ST. REGIS PAPER COMPANY - Participated in the development of an international message switching facility. CENTEX CORPORATION - Responsible for the initial analysis and development of a near term plan to resolve immediate problems resulting from an unusually rapid expansion of data processing requirements and facilities. DALLAS POWER & LIGHT - Responsible for the initial operating system migration analysis from a DOS/VS environment to MVS. TEXAS PACIFIC OIL & GAS - Conducted a review and analysis of the CICS application development efforts. DALLAS POWER & LIGHT - Responsible for the development and publication of the detailed plan to convert from DOS/VS operating system to MVS. L-x,VFW Groiip LELAND W. JOHNSON Page 2 Client Engagements: ST. REGIS PAPER COMPANY - Provided technical support in developing a back-up and recovery facility for an internally developed communication access method (HCAM). Consulting Experience: One Year - SEI Computer Services As an internal consultant reporting to the CEO of SEI Computer Services, was responsible for establishing the personnel base for a new regional consulting office in the Southwest. EXECUTIVE OFFICES OF THE PRESIDENT OF THE UNITED STATES - Participated in the analysis and development of a conversion and transition plan for the Budget Preparation System, from OS/MVT to MVS, under a modified TSO environment. DALLAS POWER & LIGHT - Directed a series of studies to develop short and long-range data processing plans with initial emphasis on the conversion of the customer information system. One Year - Informatics Corporation Participated in the development of the statistical history subsystem of Life -Comm III, a generalized life insurance package. Three Years -Professionals for Computing As a principal in the Texas Corporation, assumed responsibility for administration, budget, profit and loss, and financial management. Consulted with management of client companies to determine personnel and professional requirements, recommended methodologies for attracting and retaining data processing professionals, recruiting and executive search assignments. Two Years - Omnis Corporation As a Senior Programmer/Analyst, participated in the development of a life insurance agents' production system. As a development manager, was responsible for the development of an underwriting subsystem which produced reserve statistics in accordance with newly released state guidelines. Additionally, conducted a feasibility study for an automated claims processing system, including requirements, cost analysis, hardware and software evaluation, scheduling, and project resources analysis. LWFW Group LELAND W. JOHNSON Page 3 Consulting INperience: Three Years - Electronic Data Systems As a Systems Engineer, participated in the development of a comprehensive underwriting system for Blue Cross/Blue Shield of Atlanta. As an Assistant Instructor, conducted classes at EDS's System Engineer Development School in IBM Assembler, COBOL, and programming techniques. LWFW Group STEVEN R. SWANSON Education: University of Maryland, Graduate School of Business, Operations Research; B.S., Information Systems -Management Consulting Experience: Consultant; Swanson Callahan do Co. Petroleum Property and Loan Evaluation; directed an engagement providing management and technical consulting in the design and development of a data base oriented petroleum and loan evaluation system in the energy department of a large independent bank. Evaluated petroleum production and econoinic mdoels for selection and integration into a full scale petroleum property and loan evaluation system. Models future oil and gas production and revenues, cash flows, taxable income, tax credits and liabilities, and capital investment schedules. Also provides present values and other financial indicators based on projected information. Litigation/Settlement Support Modeling; responsible for developing computer models to support the litigation or settlement of govermnent regulatory actions within the petroleum industry. The models provide Expected Monetary Value for litigation involving a large number of issues. The models provide for sensitivity analysis on the issues and the expected risk associated with each litigation or settlement scenario. The models display the scenario outcomes in comparisons highlighted with charts and graphs. Micro/Minicomputer Business Application and Network System; project manager of a major automobile industry inventory management system. Included the planning, scheduling, systems design, testing, and documentation of the micro and minicomputer applications. The system networks major automobile dealerships on a regional and national basis with a timeshared data base containing wholesale traded cars. Synchronized program controlled upload and download of regional dealer data files provides current wholesale market prices for nationwide use. Automatic trade-in appraisals and inventory tracting at dealer level. Petroleum Economic Modeling; responsible for consulting and model enhancement of industry computer models. The models are used in the analysis of financial risks, profitability, and capital requirements for the Oil and Gas and the MInimg industries. Proposed new enhancements included international tax structures, Federal regulations, and expanded industry applicability. Cash Flow Planning System; directed an engagement to deter. -nine the cash flow modeling requirements for a large independent petroleum firm. The model provided for the considerations of Windfall Taxes, LWFW Group STEVEN R. SWANSON Page 2 Canadian and U.S. tax structures, multiple trusts, calculations of future oil and gas production, and current values of working cash investments. The study included manpower, hardware and software requirements in a time-sharing environment. Petroleum Firm Regulatory Audits; responsible for managing Southwest activities for major nationwide project to supply ADP resources to the Depart.nent of Energy, Office of Special Counsel for Enforcement. Project activities included management and direction for consultants, systems analysts, and programmers in the development of multiple computer systems used to measure the compliance to Federal Pricing Regulations exhibited by major petroleum refiners. In addition, studies were conducted for proposing new and innovative methodologies aimed at improving the effectiveness of the DOE refiner compliance audits. Petroleum Well Log System; responsible for the implementation of a well log tracking system for the Permian Basin. System incldues the use optical scanning and bar code technology. Management Audit/Evaluation; participated in the post -project evaluation of strategic planning and management performance for construction of the $10 billion Trans -Alaska Pipeline. Performed management analysis for the Interstate Commerce Commission in their determination of allowable pipeline tariff rate. Evaluation included review and analysis of the management systems required to plan, schedule, and construct the pipline, roads, and construction camps. Crude Oil Requisition Transportation and Storage System; participated in the determination of management information requirements and development of sysdtem design for FEA' Strategic Petroleum Reserve Office. Requirements and design covered various stages of the operating plan and management performance indicators for long and short term planning. Grant Management Information System; responsible for the feasibility analysis, requirements and design of a conceptual model information system to be used by State Alcoholism Authorities to manage and control all alcoholism treatment related funds expended within the states. Projects included the development of the core data elements required by the federal agencies to monitor all state funds expended, system design, constraints and controls, and implementation plans for agency and state use. T.tzI'FtzT f_vn1111 V V STEVEN R. SWANSON Page 3 Pension and Welfare Information Systems; participated in the design and development of a national union organization's systems for accounting functions and tracking of pension and medical insurance. Subsystems included statistical analysis of prescription drug use and physician's payments, eligibility and payments for health, pension and survivor benefits for over one million beneficiaries. Developed large scale data base design using advanced concepts in software. Health Maintenance Organization System; participated in the organization and management systems planning, requirements and design for a rederally recognized HMO, the definition and cost/benefit analysis of new systems requirements, and computer hardware evaluation. Data Processing Audit and Organization Reviews; responsible for EDP audit, management and operations reviews, skills inventory, manpower planning, scheduling, and organization planning for a national retailer, a real estate management company, a home building firm and a publishing and printing company. Mortgage Corporation Operations Review; responsible for the development of recommendations and implementation of operations procedures. Also included a review of security, protection and disaster recovery procedures. Data Processing Hardware Evaluations; responsible for the requirements analysis and evaluation of computer selection for a health maintenance organization, a national retailer, a real estate firm, a federal government organization, and a pension insurance organization. Insurance Eligivility Tracking System; participated in system development and implementation of a National Electric Cooperative management information system. Subsystems included tracking eligibility for penions, savings plan, and medical insurance. Previous Experience: University of Maryland, Baltimore County Position: Assistant Director of Data Processing Direct responsibility for the design and implementation of a Business Information System, which included modules for revenue, budget, purchasing, disbursements, travel payroll, personnel, general ledger. Other systems included student information system, space analysis, inventory control, and facilities planning model. Tasks included teaching courses and installation of management support time sharing hardware and software. LWFW Grollp n STEVEN R. SWANSON Page 4 University of Maryland, College Park Position: System Designer/Analyst Consultant for academic data base design and implementation. Responsible for maintenance of real time data management systern. Developed communication system for interactive management information system. Consultant for National Center for Higher Education Management Systems. Board of Education - Montgomery County, Maryland Position: Analyst Designed and implemented a computer assisted instruction system. The online CAI system was for student course work using math, languages, the arts, and various science classes. L-xx;,Ftx;, rvnim VV VV. -- ---I_ APPENDIX B SUMMARY OF RECENT GOVERNMENTAL STUDIES LWFW Groijp LWFW GOVERNMENTAL CLIENTS SUMMARY OF GOVERNMENTAL STUDIES CITY OF ABILENE, TEXAS • Financial Accounting System Selection -- Evaluated several financial accounting system packages and ranked them against the city's needs. Developed the recommendation for a specific new system which was approved and obtained. • Data Processing Plan -- Evaluated current data processing applications, defined and prioritized future applications and recommended a three- to five-year hardware and software plan which was subsequently endorsed by the City Council. • Financial Accounting System Implementation -- LWFW served as overall project manager for this effort and was responsible for recommending budgetary appropriation units, planning and control cost and revenue centers, and activity centers for performance measurement. • Fire Department -- LWFW conducted a comprehensive management study for the Abilene Fire Department to identify opportunities to increase the department's effectiveness and productivity. During this assignment, improvement strategies were developed in the areas of fire prevention, fire suppression, and support activities. CITY OF ALICE, TEXAS • Personnel Classification Study -- Developed and installed a new personnel compensation plan and classification system for the city. Developed and installed personnel policies and procedures manual. CITY OF AUSTIN, TEXAS • Personnel Classification System Development -- Provided technical support and guidance to the city's Personnel Department for the development and implementation of a new personnel classification system. • Water and Wastewater Department -- Productivity Improvement Study. This study consisted of a management audit of the department and the development and implementation of specific projects designed to reduce costs and improve department efficiency. CITY OF BRYAN, TEXAS • Data Processing Plan -- Evaluated current data processing applications, defined and prioritized future applications and recommended a three -to five-year hardware and software plan which was subsequently endorsed by the City Council. • Utility Billing Operations Improvement -- Evaluated the management and operations of the city's utility billing activities and developed an improvement program to improve the productivity and level of customer service of the operations. LWFW was retained for implementation support. LWFW Grotip CITY OF DALLAS, TEXAS • Dallas Water Utilities Department -- General Organization and Management Study. Resulting in a three- to five-year improvement plan, impacting organization, operations, and management systems. • Dallas Water Utilities Department -- Operations Improvement Projects. Developed and implemented improvements in Field Operations, Facilities Maintenance and Customer Services, yielding cost savings in excess of $1,000,000 annually. • Dallas Police Department -- Diagnostic Analysis of Civilian Positions. Evaluated the need for over 500 civilian positions and assisted in the implementation of recommendations, resulting in savings of over $300,000 annually. • Dallas Tax Department -- Management and Operations Study. Audited the organization, management, and operations of the department and assisted in implementing improvements resulting in substantial savings and improved operations. • Dallas Urban Planning Department -- Study of the Entire Urban Planning Process. This study produced recommendations for improving the overall urban planning process, including major organization and operations changes. • Dallas Public Works Department -- Street Lighting Study. This study included the evaluation of the contractual relationship between Dallas and DP&L for street lighting services and the development of alternative arrangements providing economic benefit to the City of Dallas. • Dallas Parks and Recreation Department -- Organization, Management Systems, and Operations Study. This comprehensive study produced recommendations for improvement in the above areas and provided an overall strategy for the implementation of the improvements. • Office of Economic Development -- Development of the most effective role for the City of Dallas to assume in the area of economic development. • Dallas Police Department -- Validation Analysis of Selection Criteria for Entry- level Patrol Officers. Data analyzed included ability tests, psychological tests, physical fitness tests, interview evaluation, and background information. • Dallas Water Utilities Department -- Financial Feasibility Study of the Proposed Aubrey Reservoir. Resulted in the City Council directing the department to contract with the Army Corps of Engineers for this project. CITY OF DENTON, TEXAS • Data Processing Plan -- Evaluated current data processing applications, defined and prioritized future applications and recommended a three -to five-year hardware and software plan. LWFW Group • Long-range Service Center Facility Study -- LWFW worked with each of the major departments of the City of Denton to develop a master plan for facility requirements through the year 2000. Using this information, LWFW then developed a conceptual design for a single -site service center and developed a block layout of the site. • Lake Aubrey Financial Feasibility Study -- LWFW worked with the Aubrey Steering Committee, composed of representatives from both the cities of Dallas and Denton, to determine the financial feasibility of the proposed Lake Aubrey. The study involved the updating and integration of engineering and financial data and the development of a computerized financial model to evaluate and compare the cost of Aubrey water with other potential new reservoirs in the area. CITY OF DUNCANVILLE, TEXAS • Data Processing Planning Study -- LWFW assisted the City of Duncanville evaluate their information systems needs and developed a multi-year data processing implementation plan to meet their needs. This assignment involved the selection of specific software and hardware for the city. Prior to this study, the city had no data processing systems. CITY OF FORT WORTH, TEXAS • Water Utilities Department -- Management and Operations Improvement Study of the Field Operations Division. Resulted in the justification of additional capital equipment to increase productivity and an improved organization structure for the division. • Parks Department -- LWFW conducted an operations study of the department's grounds and facilities maintenance activities to identify opportunities to increase the division's productivity and effectiveness. Recommendations were presented and accepted in areas of organization structure, personnel deployment, equipment, scheduling, and performance reporting. • CITRAN -- LWFW conducted a training needs analysis and prepared a training manual for telephone operators of CITRAN, Fort Worth's public transportation service. CITY OF GARLAND, TEXAS • Space Utilization and Facilities Planning Study -- Recognizing that current municipal buildings were rapidly becoming inadequate to house its needs, the City of Garland selected LWFW to study the space requirements that would accomodate the city's future growth. An in-depth analysis was made to determine the needs of the Council, Administration, and user departments. The results of the study were a space requirement and utilization plan and a layout for additions to the existing facilities which would accommodate the city's growth. From these plans, the city undertook the necessary construction and relocation to meet its needs. • Solid Waste Utilization Studv -- This study provided a market analysis and economic analysis for the utilization of solid waste as a boiler fuel to produce steam for generating electric power. LWFW Groitp • Load Management Study -- This study involved the design of a pilot management project to demonstrate the attitudinal and economic impact of regulating residential air conditioning and hot water heating units by remote control during periods of peak electrical demand. • Facilities Needs Analysis -- LWFW surveyed the facilities needs of approximately 70 civic, social, cultural, recreational, and human services organizations located within or serving the citizens of Garland. This study resulted in specific plans regarding facility acquisition for the city to obtain their own, as well as community, needs in these areas. CITY OF HOUSTON, TEXAS • Houston Police Department -- Selection and Promotion Criteria Validation. This extensive study resulted in an objective assessment of the validity of the department's selection and promotion criteria. • Houston Wastewater Department -- Inventory Control System Development. This study resulted in material inventory requirements for the department and a system for controlling and accounting for the material inventory. • Houston Police Department -- Development, validation, and implementation of a reading comprehension test to be used in recruiting and selection efforts. CITY OF LAKE JACKSON, TEXAS • Organizational Analysis -- Development of organizational structure, management information systems, and projected staff levels through 1982. CITY OF PORT ARTHUR, TEXAS • A study of the social and economic factors influencing Port Arthur and its growth. CITY OF SAN ANTONIO, TEXAS • San Antonio School Board -- Management Study. Evaluation of school district administration in terms of effectiveness and efficiency. • City Public Service Board -- Review and revision of the executive compensation program. CITY OF SAN ANTONIO, TEXAS (continued) • City Public Service Board -- Job analysis, classification system, and compensation program development for the entire organization. CITY OF SHERMAN, TEXAS • Operations and Organization Study -- Study of Sherman Public Works, Engineering, and Planning activities. Resulted in an organizational realignment and the initiation of a $300,000 -per -year cost reduction program. LW -FW Grolip CITY OF SHREVEPORT, LOUISIANA • Data Processing Utility Billing System Evaluation -- LWFW conducted an in- depth review of the effectiveness of the city's utility billing system from the perspective of both the Data Processing Department and the system users. It was determined that significant improvements to the system were required to meet user needs and that it was not cost effective to enhance the existing system. The city accepted LWFW's recommendations to acquire a packaged utility billing system, and LWFW prepared the detailed specifics for Request for Proposals. CITY OF TYLER, TEXAS • Tyler Police and Fire Departments -- Job analysis, classification system, compensation and educational incentive program development. CITY OF WACO, TEXAS • Management by Objectives Program Development -- LWFW worked with most of the city's departments to assist in the development of objectives for an MBO program. Also, training was provided to management personnel in the concepts and implementation of the MBO system. CITY OF WEST UNIVERSITY PLACE, TEXAS • Personnel Study -- Development of a compensation plan, classification system, personnel policies, and procedures manual. DALLAS COUNTY, TEXAS • Data Services Division Study -- The objective of this study was to improve the operating performance of the Dallas County Data Services Division. The study focused on all aspects of the division's activities including administration, staff utilization, hardware and software requirements, and user interface. DALLAS COUNTY CENTRAL PROPERTY APPRAISAL DISTRICT • Data Processing Plan -- Evaluated the data needs of the district's 41 taxing entities and selected the most effective data processing strategy for the district to meet these needs. GRAYSON COUNTY GOVERNMENTAL DATA CENTER • Data Processing Planning Study -- The Data Center provides data processing services to the cities of Sherman and Denison, Grayson County, the Sherman and Denison Independent School Districts, and other governmental entities in Grayson County. LWFW was engaged to assess the city's performance in meeting user needs, to develop additional user needs, and to create a long-range plan for the Data Center. This plan was accepted by the Data Center Board of Directors and is currently being implemented. LWFW Group GREATER TEXOMA MUNICIPAL UTILITY DISTRICT • Solid Waste/Resource Recovery Systems Study -- Working with the engineering firm of Henningson, Durham, and Richardson on short- and long-range plans for Grayson County, Texas in the area of solid waste disposal. LWFW's responsibilities included management and operations planning, as well as f inancing. . HARRIS COUNTY, TEXAS • Review and audit of personnel procedures and practices, including recruiting, selection, training, and promotional systems. Analysis of work force for affirmative action planning. LOWER COLORADO RIVER AUTHORITY • Compensation Study -- Review restructuring of the Lower Colorado River Authority's compensation plan and procedures. • Salary Survey -- Assisted in the development of ongoing annual salary survey. • Job analysis and classification system development. • Development and conduct of an ongoing management training program. NATURAL FOOD FIBERS AND PROTEIN COMMISSION • Assisted in the development of marketing strategy and marketing program emphasis of cotton seed flour production cost and return on investment. NAVARRO COUNTY, TEXAS • Accounting Systems and Performance Evaluation Study -- LWFW developed criteria for performance measurement for each county department and a system for measuring departmental performance on an ongoing basis. In addition, LWFW worked with a CPA firm to develop a financial and accounting procedures manual. SALT LAKE COUNTY, UTAH • Management Information System Requirement Study -- LWFW was engaged to review the city's Data Processing Department, identify user needs, and develop a short- and long-term data processing plan. STATE OF TEXAS • Management and Supervisory Training -- Conducted extensive management and supervisory training programs for the Departments of Public Safety, Parks and Wildlife, Public Welfare, and the Lower Colorado River Authority. • Department of Public Safety -- A validation study for selection and promotion criteria for a large number of positions within the Department. LWFW Group TEXAS INDUSTRIAL COMMISSION • Information Services Study -- Management study of the Information Services Department's data processing systems. • Organizational Analysis -- Developed a plan for integration of the Texas Office of Minority Business Enterprise into the Texas Industrial Commission. • Image Study -- Analysis of the user and potential user awareness of the International Division of Texas Industrial Commission, including the development of effectiveness measurement criteria. • Review and analysis of the organization, operation, and user requirements of the Information Services Department data processing systems. TEXAS MUNICIPAL POWER POOL/TEXAS MUNICIPAL POWER AUTHORITY • Development of organizational structure, personnel procedures, policies, and practices. LWFW GOVERNMENTAL CLIENTS City of Abilene, Texas City of Alice, Texas City of Austin, Texas City of Baytown, Texas City of Bellaire, Texas City of Bryan, Texas City of Carrollton, Texas City of Cleveland, Ohio City of Dallas, Texas Dallas County, Texas Dallas County Central Property Appraisal District City of Denton, Texas City of Duncanville, Texas City of Fort Worth, Texas City of Gainesville, Texas City of Garland, Texas Town of Glastonbury, Connecticut Grayson Governmental Data Center Greater Texoma Utility District City of Greenville, Texas LWFW Group Harris County, Texas City of Houston, Texas City of Lake Jackson, Texas City of La Porte, Texas Lower Colorado River Authority Navarro County, Texas City of Olathe, Kansas City of Port Arthur, Texas City of Richardson, Texas Salt Lake County, Utah City of San Antonio, Texas City of Scottsdale, Arizona City of Sherman, Texas City of Shreveport, Louisiana State of Texas Texas Industrial Commission Texas Municipal Power Authority City of Tyler, Texas City of Waco, Texas City of West University Place, Texas November 2, 1984 Council Letter 104 Honorable Mayor and Members of City Council Subject: Beaumont Health Facilities Development Corporation - Eye Clinic and Southeast Texas Surgical Center projects The Beaumont Health Facilities Development Corporation has issued an inducement resolution granting preliminary approval for the Eye Clinic and the Southeast Texas Surgical Center. The purpose of the meeting of the Beaumont Health Facilities Development Corporation will be to adopt the final bond resolutions authorizing issuance of $700,000 in bonds for the Eye Clinic and $500,000 in bonds for the Southeast Texas Surgical Center. Karl Nollenberger City Manager T RESOLUTION OF BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION AUTHORIZING ISSUANCE OF SERIES 1984-A BONDS AND APPROVAL OF DOCUMENTS .WHEREAS, the Health Facilities Development Act, Art. 1528j of Vernon's Annotated Texas Civil Statutes, as amended (the "Act"), authorizes and empowers the Beaumont Health Facilities Development Corporation (the "Corporation") to issue revenue bonds on behalf of the City of Beaumont, Texas (the "Sponsoring Entity"), to finance certain costs asso- ciated with the acquisition, construction, improvement, repair, renovation and remodeling of certain health facilities determined by the Board of Directors of the Corporation (the "Board") to be needed for the purpose of improving the adequacy, cost and accessibility of health care, research and education within the State of Texas and to assist in the maintenance of the public health; and WHEREAS, pursuant to the Act, that certain Resolution of Beaumont Health Facilities Development Corporation Concerning Issuance of Bonds of up to $5,000,000 to Finance a Health Facility for The Eye Clinic dated January 31, 1984, that certain Resolution of Beaumont Health Facilities Development Corporation Authorizing Issuance of Bonds and Approval of Documents dated as of May 1, 1984, and that certain Trust Indenture dated as of May 1, 1984 (the "Indenture"), the Corporation issued a series of health facility development revenue bonds designated as Beaumont Health Facilities Development Corporation $3,300,000 Health Facility Development Revenue Bonds, Series 1984 (The Eye Clinic Health Facility) (the "Series 1984 Bonds"), in order to finance a portion of the cost of a health facility which is owned by The Eye Clinic (the "User") and which is described in Exhibit "C" to the Indenture (the "Health Facility"); and WHEREAS, pursuant to a Loan Agreement dated as of May 1, 1984 (the "Loan Agreement"), the Corporation loaned the proceeds from the sale of the Series 1984 Bonds to the User in order to finance a portion of the cost of the Health Facility; and WHEREAS, to evidence the loan, the User duly executed its promissory note dated May 11, 1984, and payable to the order of the Corporation in the principal amount of $3,300,000 (the "Note"); and WHEREAS, as security for the payment of the loan and the Note, the User executed (i) a Deed of Trust and Security Agreement to Dan Hallmark as Mortgage Trustee dated as of May 1, 1984 (the "Mortgage"), (ii) an Assignment of Lessor's Interest in Leases and Security Agreement to the Corporation and Texas Commerce Bank National Association (the "Bank"), and (iii) several Assignments of Life Insurance Policies to the Corporation and the Bank; and WHEREAS, in order to secure payment of the Series 1984 Bonds the Corporation duly assigned all of the rights, interests, powers, privileges and benefits accruing to or vested in it under the Note, the Loan Agreement and the Mortgage to Texas Commerce Bank -Beaumont, N.A., as Trustee under the Indenture (the "Trustee"); and WHEREAS, as additional security for the Series 1984 Bonds, Jerry S. Lehmann, Robert 0. Robinson, Richard A. Levacy and Lance P. Steahly severally guaranteed (in proportion to their respective percentages of ownership interests in the User times 1507) through execution by each partner of a separate Unconditional Guaranty to the Trustee and the Bank dated as of May 1, 1984 (collectively the "Guaranty"); and WHEREAS, the User also executed or caused to be executed (i) a Reimbursement Agreement dated as of May 1, 1984 (the "Reimbursement Agreement"), whereby the Bank agreed to issue an irrevocable letter of credit to secure the indebtedness evidenced by the Series 1984 Bonds, (ii) an irrevocable, transferable, standby Letter of Credit (the "Letter of Credit") issued by the Bank in the amount of $3,547,500 and expiring no earlier than the closing of business on May 10, 1989, (iii) a Placement, Remarketing and TXCOM Rate Agreement dated as of May 1, 1984 (the "Remarketing Agreement"), whereby the Bank agreed to remarket the Series 1984 Bonds in the event of a tender for purchase as therein provided, and (iv) a Standby Purchase Agreement dated as of May 1, 1984 (the "Standby Purchase Agreement"), whereby the Bank agreed to purchase the Series 1984 Bonds in the event the Series 1984 Bonds are not remarketed; and WHEREAS, Section 409 of the Indenture authorizes the issuance of additional parity bonds upon (i) the delivery of certain documents which may be required by the Corporation, the Trustee, the Bank and the holders of at least 66-2/37 of the aggregate principal amount of outstanding Series 1984 Bonds and (ii) effectuation of an increase in the face -2- amount of the Letter of Credit sufficient to cover the aggregate principal, interest and premium components of the additional bonds and all outstanding Series 1984 Bonds; and WHEREAS, for purposes of financing the cost of the completion of the Health Facility, the Corporation now desires (i) to authorize the issuance of its Health Facility Development Revenue Bonds, Series 1984-A (The Eye Clinic Health Facility) (the "Series 1984-A Bonds"), in the maximum aggregate principal amount of $700,000 pursuant to the terms and provisions of a supplement to the Indenture, (ii) to provide for the sale of the Series 1984-A Bonds to the purchaser described herein, (iii) to approve any placement memoranda, official statements and any other documents used to market the Series 1984-A Bonds, (iv) to provide for the payment of the principal of and premium, if any, and interest on the Series 1984-A Bonds with revenues derived from a letter of credit and from the loan of the proceeds of sale of the Series 1984-A Bonds to the User pursuant to the terms and provisions of a supplement to the Loan Agreement, and (v) to take and authorize certain other actions in connection with the foregoing; and WHEREAS, the Board is willing to adopt this resolution and authorize the actions to be taken hereby in reliance upon representations by the User that it will (i) enter into an amendment to the Remarketing Agreement with the Bank whereby the Bank as Remarketing Agent will attempt to remarket any Series 1984-A Bonds tendered to it on behalf of the User, (ii) cause the Bank to issue a Letter of Credit to provide additional security for payment of the Series 1984-A Bonds and to enter into an amendment to the Reimbursement Agreement with respect thereto, and (iii) enter into an amendment to the Standby Purchase Agreement with the Bank whereby the Bank will agree to purchase the Series 1984-A Bonds in the event the Remarketing Agent is unable to remarket the Series 1984-A Bonds; and WHEREAS, the Board has been presented with and has examined proposed forms of a supplement to the Indenture, a supplement to the Loan Agreement, a note and a letter of representation, and the Board finds that the form and substance of such documents are satisfactory and the recitals and findings contained therein are true, correct and complete and hereby adopts and incorporates by reference such recitals and findings as if set forth in full in this resolution, and finds that it is in the best interest of the public and the Corporation and assists in carrying out the -3- public purposes of the Corporation and of the Act to authorize the execution and delivery of such documents; and WHEREAS, the Board has also been presented with and has examined the proposed form of an amendment to the Guaranty pursuant to which each general partner of the User (collectively the "Guarantors") irrevocably and unconditionally guarantees the full and prompt payment of the principal of and premium, if any, and interest on the Series 1984-A Bonds and any indebtedness owing in connection therewith to the Bank but only as and to the extent set forth in said amendment to the Guaranty, and the Board finds the form and substance of such document is satisfactory, and that the agreements of each Guarantor contained therein constitute a material inducement to the Corporation to issue and sell the Series 1984-A Bonds and in reliance upon such agreements of the Guarantors, the Board is willing to adopt this resolution and authorize the actions to be taken hereby; and WHEREAS, the Board has also been presented with and has examined the proposed forms of an amendment to the Remarket- ing Agreement, a Letter of Credit, an amendment to the Reimbursement Agreement, an amendment to the Standby Purchase Agreement, and the placement memoranda, official statements and other offering documents related to the Series 1984-A Bonds, and the Board finds the form and substance of such documents to be satisfactory, and that such documents constitute a material inducement to the Corporation to issue and sell the Series 1984-A Bonds and in reliance upon such documents, the Board is willing to adopt this resolution and authorize the actions to be taken hereby; and WHEREAS, the Board has also been presented with and has examined the proposed forms of (i) a supplement to the Assignment and (ii) a supplement to the Mortgage, and the Board finds the form and substance of each such document to be satisfactory; and WHEREAS, on November 6,'1984, after a public hearing as required by Section 103(k) of the Internal Revenue Code of 1954, as amended, and the applicable regulations promulgated thereunder and in compliance with the Act, the governing body of the Sponsoring Entity adopted a written resolution specifically approving completion of the Health Facility and this resolution of the Corporation providing for issuance of the Series 1984-A Bonds; and -4- WHEREAS, the Board finds that it is in the best interest of the public and the Corporation and that it will assist in carrying out the public purposes of the Corporation and of the Act to authorize the execution and delivery of the documents herein described; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION THAT: 1. The Corporation hereby authorizes and directs the issuance of Series 1984-A the Bonds in the maximum aggregate principal amount of $700,000 in accordance with Supplement No. 1 to Trust Indenture dated as of November 1, 1984 (the Indenture as so supplemented being hereinafter referred to as the "Indenture"), and the President and any Vice -President of the Corporation are hereby severally authorized and directed to execute and deliver Supplement No. 1 to Trust Indenture and the Series 1984-A Bonds on behalf of the Corporation, and the Secretary or Assistant Secretary of the Corporation is hereby authorized to attest and affix the Corporation's seal thereto, in such final form as may be agreed upon by any such authorized officer, such execution, duly attested by the Secretary or Assistant Secretary of the Corporation to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof. 2. The loan of the proceeds of the sale of the Series 1984-A Bonds by the Corporation to the User to provide financing for the costs of completing the Health Facility shall be effected pursuant to the terms and provisions of Supplement No. 1 to Loan Agreement dated as of November 1, 1984 (the Loan Agreement as so supplemented being hereinafter referred to as the "Loan Agreement"), by and between the Corporation and the User, and the President and any Vice -President of the Corporation are hereby severally authorized and directed to execute and deliver Supplement No. 1 to Loan Agreement on behalf of the Corporation, and the Secretary or Assistant Secretary of the Corporation is hereby authorized to attest and affix the Corporation's seal thereto in such final form as may be agreed upon by any such authorized officer, such execution, duly attested by the Secretary or Assistant Secretary of the Corporation to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof. 3. As a condition to the actions authorized in paragraphs 1 and 2 of this Resolution, the Guarantors shall -5- have each executed and delivered to the Trustee and the Bank Amendment No. 1 to Guaranty dated as of November 1, 1984 (the Guaranty as so amended being hereinafter collectively referred to as the "Guaranty"), and the User shall execute (or cause to be executed), and there shall be in full force and effect at the time of sale and delivery of the Series 1984-A Bonds (i) Amendment No. 1 to Reimbursement Agreement dated as of November 1, 1984 (the Reimbursement Agreement as so amended being hereinafter referred to as the "Reimburse- ment Agreement"), pursuant to which the Bank agrees to issue an amendment to the Letter of Credit to secure the indebt- edness evidenced by the Series 1984-A Bonds and the Loan Agreement, (ii) the Letter of Credit issued by the Bank providing for coverage of the aggregate principal, interest, and premium components of the Series 1984 Bonds and the Series 1984-A Bonds, (iii) Amendment No. 1 to Placement, Remarketing and TXCOM Rate Agreement dated as of November 1, 1984 (the Remarketing Agreement as so amended being hereinafter referred to as the "Remarketing Agreement"), pursuant to which the Remarketing Agent will arrange for the purchase of Series 1984-A Bonds tendered for purchase and attempt to remarket the Series 1984-A Bonds on behalf of the User, (iv) Amendment No. 1 to Standby Purchase Agreement dated as of November 1, 1984 (the Standby Purchase Agreement as so amended being hereinafter referred to as the "Standby Purchase Agreement"), pursuant to which the Bank shall agree to purchase the Series 1984-A Bonds in the event the Remarketing Agent is unable to remarket the Bonds, (v) Supplement No. 1 to Deed of Trust and Security Agreement dated as of November 1, 1984 (the Mortgage as so supple- mented being hereinafter referred to as the "Mortgage"), providing further security for the payment of amounts due under the Loan Agreement and the Reimbursement Agreement for the benefit of the Corporation, the registered owners of the Series 1984 Bonds and the Series 1984-A Bonds and the Bank, and (vi) Supplement No. 1 to Assignment, all of which documents were presented to the Board and the form, terms and provisions thereof being hereby authorized and approved, and the President and any Vice -President of the Corporation are hereby authorized to approve and accept the final form of such documents on behalf of the Corporation. 4. The President and any Vice -President of the Corporation are hereby severally authorized to approve on behalf of the Corporation any preliminary private placement memoranda, preliminary official statements, final official statements, or other offering documents, if any, presented to them by the Remarketing Agent for use in marketing the Series 1984-A Bonds, and the Remarketing Agent is hereby am authorized to distribute such documents on behalf of the Corporation. 5. The sale and delivery of the Series 1984-A Bonds by the Corporation to the initial purchaser designated by the User (the "Initial Purchaser") is hereby authorized and approved. 6. The actions and obligations authorized in para- graphs 1 through 5 of this resolution shall be subject to and conditioned upon receipt by the Corporation, on the date of delivery of and payment for the Series 1984-A Bonds (the "Closing Date"), of (i) a Letter of Representation dated the Closing Date (the "Letter of Representation") duly author- ized and executed by the User and the Guarantors, and the President and any Vice -President of the Corporation are hereby severally authorized to signify the Corporation's acceptance and confirmation of such Letter of Representation by executing the same on behalf of the Corporation in multiple counterparts in such final form as may be agreed upon by any such authorized officer, such execution to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof, (ii) an Investment Letter dated the Closing Date (the "Investment Letter") duly authorized ane executed by the Initial Purchaser, and the President and any Vice -President of the Corporation are hereby severally authorized to approve the form, terms and provisions of such Investment Letter on behalf of the Corporation, such execution to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof, (iii) the purchase price for the Series 1984-A Bonds, and (iv) such opinions, evidences, certificates, instruments or other documents as shall be requested by the Corporation's counsel or by Bond Counsel to evidence due performance or satisfaction by the User at or prior to such time of all agreements then to be performed and all conditions then to be satisfied. 7. The officers, employees and agents of the Corpor- ation, and each of them, shall be and each is expressly authorized, empowered and directed from time to time and at any time to do and perform all acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the Corporation all certificates, financing statements, instruments and other papers, whether or not herein mentioned, as they may determine to be necessary or desirable in order to carry out the terms and provisions of this resolution and of the Series 1984-A Bonds to be issued hereunder, as well as the -7- terms and provisions of the Indenture, the Loan Agreement, the Guaranty, the Letter of Credit, the Mortgage, the Assignment, the Life Insurance Assignment, the Letter of Representation, the Reimbursement Agreement, the Remarketing Agreement, the Letter of Credit, and the Standby Purchase Agreement hereby authorized and approved, such determination to be conclusively evidenced by the performance of such acts and things and the execution of any such certificate, financing statement, instrument or other paper. 8. Based upon representations made by the User to the Board, the Board hereby affirmatively finds and reconfirms that the Health Facility is needed to improve the adequacy, cost and accessibility of health care in the City of Beaumont, Texas and the surrounding areas and will assist in the maintenance of the public heath. 9. This resolution shall take effect and be in full force and effect upon and after its passage. PASSED AND APPROVED this 6th day of November, 1984. Secretary President we RESOLUTION OF BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION AUTHORIZING ISSUANCE OF SERIES 1984-A BONDS AND APPROVAL OF DOCUMENTS WHEREAS, the Health Facilities Development Act, Art. 1528] of Vernon's Annotated Texas Civil Statutes, as amended (the "Act"), authorizes and empowers the Beaumont Health Facilities Development Corporation (the "Corporation") to issue revenue bonds on behalf of the City of Beaumont, Texas (the "Sponsoring Entity"), to finance certain costs asso- ciated with the acquisition, construction, improvement, repair, renovation and remodeling of certain health facilities determined by the Board of Directors of the Corporation (the "Board") to be needed for the purpose of improving the adequacy, cost and accessibility of health care, research and education within the State of Texas and to assist in the maintenance of the public health; and WHEREAS, pursuant to the Act, that certain Resolution of Beaumont Health Facilities Development Corporation Concerning Issuance of Bonds of up to $5,000,000 to Finance a Health Facility for Southeast Texas Surgical Center dated January 31, 1984, that certain Resolution of Beaumont Health Facilities Development Corporation Authorizing Issuance of Bonds and Approval of Documents dated as of May 1, 1984, and that certain Trust Indenture dated as of May 1, 1984 (the "Indenture"), the Corporation issued a series of health facility development revenue bonds designated as Beaumont Health Facilities Development Corporation $2,500,000 Health Facility Development Revenue Bonds, Series 1984 (Southeast Texas Surgical Center Health Facility) (the "Series 1984 Bonds"), in order to finance a portion of the cost of a health facility which is owned by Southeast Texas Surgical Center (the "User") and which is described in Exhibit "C" to the Indenture (the "Health Facility"); and WHEREAS, pursuant to a Loan Agreement dated as of May 1, 1984 (the "Loan Agreement"), the Corporation loaned the proceeds from the sale of the Series 1984 Bonds to the User in order to finance a portion of the cost of the Health Facility; and WHEREAS, to evidence the loan, the User duly executed its promissory note dated May 11, 1984, and payable to the order of the Corporation in the principal amount of $2,500,000 (the "Note"); and WHEREAS, as security for the payment of the loan and the Note, the User executed (i) a Deed of Trust and Security Agreement to Dan Hallmark as Mortgage Trustee dated as of May 1, 1984 (the "Mortgage"), (ii) an Assignment of Lessor's Interest in Leases and Security Agreement to the Corporation and Texas Commerce Bank National Association (the "Bank"), and (iii) several Assignments of Life Insurance Policies to the Corporation and the Bank; and WHEREAS, in order to secure payment of the Series 1984 Bonds the Corporation duly assigned all of the rights, interests, powers, privileges and benefits accruing to or vested in it under the Note, the Loan Agreement and the Mortgage to Texas Commerce Bank -Beaumont, N.A., as Trustee under the Indenture (the "Trustee"); and WHEREAS, as additional security for the Series 1984 Bonds, Jerry S. Lehmann, Robert 0. Robinson, Richard A. Levacy, E. Linn Heartfield, Thomas J. Killian, and Harold S. Parks severally guaranteed (in proportion to their respective percentages of ownership interests in the User times 1507) through execution by each partner of a separate Unconditional Guaranty to the Trustee and the Bank dated as of May 1, 1984 (collectively the "Guaranty"); and WHEREAS, the User also executed or caused to be executed (i) a Reimbursement Agreement dated as of May 1, 1984 (the "Reimbursement Agreement"), whereby the Bank agreed to issue an irrevocable letter of credit to secure the indebtedness evidenced by the Series 1984 Bonds, (ii) an irrevocable, transferable, standby Letter of Credit (the "Letter of Credit") issued by the Bank in the amount of $2,687,500 and expiring no earlier than the closing of business on May 10, 1989, (iii) a Placement, Remarketing and TXCOM Rate Agreement dated as of May 1, 1984 (the "Remarketing Agreement"), whereby the Bank agreed to remarket the Series 1984 Bonds in the event of a tender for purchase as therein provided, and (iv) a Standby Purchase Agreement dated as of May 1, 1984 (the "Standby Purchase Agreement"), whereby the Bank agreed to purchase the Series 1984 Bonds in the event the Series 1984 Bonds are not remarketed; and WHEREAS, Section 409 of the Indenture authorizes the issuance of additional parity bonds upon (i) the delivery of certain documents which may be required by the Corporation, the Trustee, the Bank and the holders of at least 66-2/37 of the aggregate principal amount of outstanding Series 1984 Bonds and (ii) effectuation of an increase in the face -2- t amount of the Letter of Credit sufficient to cover the aggregate principal, interest and premium components of the additional bonds and all outstanding Series 1984 Bonds; and WHEREAS, for purposes of financing the cost of the completion of the Health Facility, the Corporation now desires (i) to authorize the issuance of its Health Facility Development Revenue Bonds, Series 1984-A (Southeast Texas Surgical Center Health Facility) (the "Series 1984-A Bonds"), in the maximum aggregate principal amount of $500,000 pursuant to the terms and provisions of a supplement to the Indenture, (ii) to provide for the sale of the Series 1984-A Bonds to the purchaser described herein, (iii) to approve any placement memoranda, official statements and any other documents used to market the Series 1984-A Bonds, (iv) to provide for the payment of the principal of and premium, if any, and interest on the Series 1984-A Bonds with revenues derived from a letter of credit and from the loan of the proceeds of sale of the Series 1984-A Bonds to the User pursuant to the terms and provisions of a supplement to the Loan Agreement, and (v) to take and authorize certain other -.ctions in connection with the foregoing; and WHEREAS, the Board is willing to adopt this resolution and authorize the actions to be taken hereby in reliance upon representations by the User that it will (i) enter into an amendment to the Remarketing Agreement with the Bank whereby the Bank as Remarketing Agent will attempt to remarket any Series 1984-A Bonds tendered to it on behalf of the User, (ii) cause the Bank to issue a Letter of Credit to provide additional security for payment of the Series 1984-A Bonds and to enter into an amendment to the Reimbursement Agreement with respect thereto, and (iii) enter into an amendment to the Standby Purchase Agreement with the Bank whereby the Bank will agree to purchase the Series 1984-A Bonds in the event the Remarketing Agent is unable to remarket the Series 1984-A Bonds; and WHEREAS, the Board has been presented with and has examined proposed forms of a supplement to the Indenture, a supplement to the Loan Agreement, a note and a letter of representation, and the Board finds that the form and substance of such documents are satisfactory and the recitals and findings contained therein are true, correct and complete and hereby adopts and incorporates by reference such recitals and findings as if set forth in full in this resolution, and finds that it is in the best interest of the public and the Corporation and assists in carrying out the -3- 1 public purposes of the Corporation and of the Act to authorize the execution and delivery of such documents; and WHEREAS, the Board has also been presented with and has examined the proposed form of an amendment to the Guaranty pursuant to which each general partner of the User (collectively the "Guarantors") irrevocably and unconditionally guarantees the full and prompt payment of the principal of and premium, if any, and interest on the Series 1984-A Bonds and any indebtedness owing in connection therewith to the Bank but only as and to the extent set forth in said amendment to the Guaranty, and the Board finds the form and substance of such document is satisfactory, and that the agreements of each Guarantor contained therein constitute a material inducement to the Corporation to issue and sell the Series 1984-A Bonds and in reliance upon such agreements of the Guarantors, the Board is willing to adopt this resolution and authorize the actions to be taken hereby; and WHEREAS, the Board has also been presented with and has examined the proposed forms of an amendment to the Remarket- ing Agreement, a Letter of Credit, an amendment to the Reimbursement Agreement, an amendment to the Standby Purchase Agreement, and the placement memoranda, official statements and other offering documents related to the Series 1984-A Bonds, and the Board finds the form and substance of such documents to be satisfactory, and that such documents constitute a material inducement to the Corporation to issue and sell the Series 1984-A Bonds and in reliance upon such documents, the Board is willing to adopt this resolution and authorize the actions to be taken hereby; and WHEREAS, the Board has also been presented with and has examined the proposed forms of (i) a supplement to the Assignment and (ii) a supplement to the Mortgage, and the Board finds the form and substance of each such document to be satisfactory; and WHEREAS, on November 6, 1984, after a public hearing as required by Section 103(k) of the Internal Revenue Code of 1954, as amended, and the applicable regulations promulgated thereunder and in compliance with the Act, the governing body of the Sponsoring Entity adopted a written resolution specifically approving completion of the Health Facility and this resolution of the Corporation providing for issuance of the Series 1984-A Bonds; and -4- J WHEREAS, the Board finds that it is in the best interest of the public and the Corporation and that it will assist in carrying out the public purposes of the Corporation and of the Act to authorize the execution and delivery of the documents herein described; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE BEAUMONT HEALTH FACILITIES DEVELOPMENT CORPORATION THAT: 1. The Corporation hereby authorizes and directs the issuance of Series 1984-A the Bonds in the maximum aggregate principal amount of $500,000 in accordance with Supplement No. 1 to Trust Indenture dated as of November 1, 1984 (the Indenture as so supplemented being hereinafter referred to as the "Indenture"), and the President and any Vice -President of the Corporation are hereby severally authorized and directed to execute and deliver Supplement No. 1 to Trust Indenture and the Series 1984-A Bonds on behalf of the Corporation, and the Secretary or Assistant Secretary of the Corporation is hereby authorized to attest and affix the Corporation's seal thereto, in such final form as may be agreed upon by any such authorized officer, such execution, duly attested by the Secretary or Assistant Secretary of the Corporation to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof. 2. The loan of the proceeds of the sale of the Series 1984-A Bonds by the Corporation to the User to provide financing for the costs of completing the Health Facility shall be effected pursuant to the terms and provisions of Supplement No. 1 to Loan Agreement dated as of November 1, 1984 (the Loan Agreement as so supplemented being hereinafter referred to as the "Loan Agreement"), by and between the Corporation and the User, and the President and any Vice -President of the Corporation are hereby severally authorized and directed to execute and deliver Supplement No. 1 to Loan Agreement on behalf of the Corporation, and the Secretary or Assistant Secretary of the Corporation is hereby authorized to attest and affix the Corporation's seal thereto in such final form as may be agreed upon by any such authorized officer, such execution, duly attested by the Secretary or Assistant Secretary of the Corporation to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof. 3. As a condition to the actions authorized in paragraphs 1 and 2 of this Resolution, the Guarantors shall -5- have each executed and delivered to the Trustee and the Bank Amendment No. 1 to Guaranty dated as of November 1, 1984 (the Guaranty as so amended being hereinafter collectively referred to as the "Guaranty"), and the User shall execute (or cause to be executed), and there shall be in full force and effect at the time of sale and delivery of -the Series 1984-A Bonds (i) Amendment No. l'to Reimbursement Agreement dated as of November 1, 1984 (the Reimbursement Agreement as so amended being hereinafter referred to as the "Reimburse- ment Agreement"), pursuant to which the Bank agrees to issue an amendment to the Letter of Credit to secure the indebt- edness evidenced by the Series 1984-A Bonds and the Loan Agreement, (ii) the Letter of Credit issued by the Bank providing for coverage of the aggregate principal, interest, and premium components of the Series 1984 Bonds and the Series 1984-A Bonds, (iii) Amendment No. 1 to Placement, Remarketing and TXCOM Rate Agreement dated as of November 1, 1984 (the Remarketing Agreement as so amended being herein- after referred to as the "Remarketing Agreement"), pursuant to which the Remarketing Agent will arrange for the purchase of Series 1984-A Bonds tendered for purchase and attempt to remarket the Series Bonds on behalf of the User, (iv) Amend- ment No. 1 to Standby Purchase Agreement dated as of November 1, 1984 (the Standby Purchase Agreement as so amended being hereinafter referred to as the "Standby Purchase Agreement"), pursuant to which the Bank shall agree to purchase the Series 1984-A Bonds in the event the Re- marketing Agent is unable to remarket the Bonds, (v) Supplement No. 1 to Deed of Trust and Security Agreement dated as of November 1, 1984 (the Mortgage as so supple- mented being hereinafter referred to as the "Mortgage"), providing further security for the payment of amounts due under the Loan Agreement and the Reimbursement Agreement for the benefit of the Corporation, the registered owners of the Series 1984 Bonds and the Series 1984-A Bonds and the Bank, and (vi) Supplement No. 1 to Assignment, all of which documents were presented to the Board and the form, terms and provisions thereof being hereby authorized and approved, and the President and any Vice -President of the Corporation are hereby authorized to approve and accept the final form of such documents on behalf of the Corporation. 4. The President and any Vice -President of the Corporation are hereby severally authorized to approve on behalf of the Corporation any preliminary private placement memoranda, preliminary official statements, final official statements, or other offering documents, if any, presented to them by the Remarketing Agent for use in marketing the Series 1984-A Bonds, and the Remarketing Agent is hereby r authorized to distribute such documents on behalf of the Corporation. 5. The sale and delivery of the Series 1984-A Bonds by the Corporation to the initial purchaser designated by the User (the "Initial Purchaser") is hereby authorized and approved. 6. The actions and obligations authorized in para- graphs 1 through 5 of this resolution shall be subject to and conditioned upon receipt by the Corporation, on the date of delivery of and payment for the Series 1984-A Bonds (the "Closing Date"), of (i) a Letter of Representation dated the Closing Date (the "Letter of Representation") duly authorized and executed by the User and the Guarantors, and the President and any Vice -President of the Corporation are hereby severally authorized to signify the Corporation's acceptance and confirmation of such Letter of Representation by executing the same on behalf of the Corporation in multiple counterparts in such final form as may be agreed upon by any such authorized officer, such execution to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof, (ii) an Investment Letter dated the Closing Date (the "Investment Letter") Ouly authorized and executed by the Initial Purchaser, and the President and any Vice -President of the Corporation are hereby severally authorized to approve the form, terms and provisions of such Investment Letter on behalf of the Corporation, such execution to be conclusive evidence of the approval and acceptance by the Corporation of the form and content thereof, (iii) the purchase price for the Series 1984-A Bonds, and (iv) such opinions, evidences, certificates, instruments or other documents as shall be requested by the Corporation's counsel or by Bond Counsel to evidence due performance or satisfaction by the User at or prior to such time of all agreements then to be performed and all conditions then to be satisfied. 7. The officers, employees and agents of the Corpor- ation, and each of them, shall be and each is expressly authorized, empowered and directed from time to time and at any time to do and perform all acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the Corporation all certificates, financing statements, instruments and other papers, whether or not herein mentioned, as they may determine to be necessary or desirable in order to carry out the terms and provisions of this resolution and of the Series 1984-A Bonds to be issued hereunder, as well as the -7- W terms and provisions of the Indenture, the Loan Agreement, the Guaranty, the Letter of Credit, the Mortgage, the Assignment, the Life Insurance Assignment, the Letter of Representation, the Reimbursement Agreement, the Remarketing Agreement, the Letter of Credit, and the Standby Purchase Agreement hereby authorized and approved, such determination to be conclusively evidenced by the performance of such acts and things and the execution of any such certificate, financing statement, instrument or other paper. 8. Based upon representations made by the User to the Board, the Board hereby affirmatively finds and reconfirms that the Health Facility is needed to improve the adequacy, cost and accessibility of health care in the City of Beaumont, Texas and the surrounding areas and will assist in the maintenance of the public heath. 9. This resolution shall take effect and be in full force and effect upon and after its passage. PASSED AND APPROVED this 6th day of November, 1984. Secretary President CALENDAR * _Monday, November 5 - 11th Street Holiday Inn ** 7:30 A.M. - Breakfast meeting of BUILD * 2:bO P.M. - Your Office Meeting w/ Jerry Nantz * _Tuesday, November 6 - 8th Floor, John Gray Library 11:30'A.M. - Luncheon (Steve Lawrence) 1:15 P.M. - Council Chambers Council Meeting, followed by Work Session 3:00 P.M. - 3rd Floor Conference Room Beaumont Health Facilities Corporation meeting * Wednesday, November 7 - Council Chambers ** 9:00 A.M. - BUILD Meeting 11:00 A.M. - Mekeau`s Bon Apetit; 2275 Broadway Ribbon cutting ceremonies (Mike Murphy) '4:00 P.M. - Board Room, Beaumont Public Library Library Commission Meeting 5:00 P.M. - Coldwell Banker Northwest Heritage 7060 Phelan, just past St. Charles Plaza Ribbon cutting ceremonies (Gayle Villere) * MAYOR ** COUNCILMEMBER BRUMLEY *** COUNCILMEMBER TURNER **** COUNCILMEMBER WEISBACH CALENDAR Page 2 ** Thursday, November 8 - Debes Liquor; St. Charles Plaza 8:00 A.M. - Ribbon cutting ceremonies (Vincent Messina) 9:30 A.M. - American Valve & Hydrant; 3350 Hollywood Recognition Tour (Chamber of Commerce) *** 3:00 P.M. - Beaumont Municipal Transit; 550 Milam Transit Advisory Committee Meeting * 4:00 'P.M. - Interfirst Bank Industrial Team meeting 4:30 P.M. - City Council Chambers Citizens Advisory Committee Meeting ** Friday, November 9 - Marble Plaza; St. Charles Plaza _10:30 A.M. - Ribbon cutting ceremonies '! ('Vincent Messina) * Saturday, November 10 - Magnolia & Liberty 9:45 A.M. - Veterans' Day Parade (Constable Rollins) **** Monday, November 12 - Art Museum 5:00 P.M. - Board of Trustees Meeting * MAYOR ** COUNCILMEMBER BRUMLEY *** COUNCILMEMBER TURNER **** COUNCILMEMBER WEISBACH November 2, 1984 Council Letter 99 Honorable Mayor and Members of City Council Subject: Resolution Supporting Legislation Protecting Retirees' Benefits after Corporate Mergers Recently, concern has been expressed in the Golden Triangle area with respect to the possible impact of corporate mergers on retirement benefits already secured by ex employees of corporations. On the national level, Congressman Jack Brooks has introduced legislation amending the Employee Retirement In- come Security Act (ERISA) that will protect retired workers' health, life insurance and supplemental pension benefits. The intent of this legislation its to protect non -pension benefits that could be considered as outside the laws' protective provisions that now protect the pension rights of retirees. Councilmember Mike Brumley has requested that a resolution supporting this legislation be on the November 6th agenda for consideration by the City Council. It is recommended this resolution be approved. Karl Nollenberger C4 City Manager ZA, R E S O L U T I O N WHEREAS, the Gulf Oil Retirees' Committee has requested that Congressman Jack Brooks introduce emergency remedial legislation covering corporate mergers in summary filings before the Securities Exchange Commission to insure that retiree benefits would be guaranteed as they are now; and, WHEREAS, this legislation would cover all corporate mergers including Gulf Oil/Socal's merger by guaranteeing pensions, all insurances, including medical insurance, and all other supplementary benefits; and, WHEREAS, the City Council of the City of Beaumont supports this type of legislation and wishes to go on record as being in support of same. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT this governing body does hereby go on record as being in support of emergency remedial legislation covering corporate mergers, including the Gulf/Socal's merger in summary filings before the Securities Exchange Commission, to insure that retiree benefits --pensions and insurances, including medical insurance, and all other supplementary benefits --be guaranteed as they are now; and, BE IT FURTHER RESOLVED that a copy of this resolution be furnished Congressman Jack Brooks, Congressman Claude Pepper, Congressman Charles Wilson, Senator Lloyd Bentsen, Senator John Tower, and Governor Mark White as evidence of the Council's support. PASSED BY THE CITY COUNCIL of the City of Beaumont this the day of , 1984. - Mayor - WORK SESSION AGENDA NOVEMBER 6, 1984 CITY COUNCIL CHAMBERS 1. Discussion of halfway houses. 2. Discussion of Endowment Trust for the Beaumont Public Library System. 3. Discussion of the Food Certification Course requirements. 4. Discussion of employment of a consultant for a Data Processing study. November 2, 1984 Honorable Mayor and Members of City Council W/S 1. Council Letter 91 Subject: Use of Zoning Ordinance Requirements to Regulate Spacing of Social Service Halfway Houses The Planning Department has had two conversations with Mrs. John Brooks (1545 Avenue B) regarding the possibility of restricting the number of halfway houses within a specified range from amy other existing halfway house. It is Mrs. Brooks' wish to limit the number of halfway houses which could be placed in a given neighborhood within a specified distance from each other. her concern is based on incidents which have occurred in her neighnorhood caused by residents of one or two of the halfway houses in her area (Land Manor is located at 1599 Avenue B and Stewart Halfway House is at 1395 Avenue D). Some of these residents are recovering alcoholics and some are recently paroled, rehabilitating inmates from the Texas Department of Corrections. The staff is collecting supporting data from other cities' zoning ordinances in order to make a comparative analysis of this issue. At the Council Work Session on November 6th, we will be prepared to present alternatives to the Council for discussion. Karl Nollenberger City Manager November 2, 1984 W/S 2. Council Letter 97 Honorable Mayor and Members of City Council Subject: Beaumont Public Library System Endowment Trust For approximately four months, the Beaumont Library Commission has been studying the establishment of a trust for the Library System. After much discussion among themselves and with the Director of Libraries, City Attorney, and Finance Director, they voted unanimously to recommend to Council the es- tablishment of the "Beaumont Public Library System Endowment Trust". This will allow individuals who wish to give a gift to the Library and have that gift provide benefits in perpetuity, to do so. Such an endowment currently does exist in the Miller Trust Fund. The Miller Endowment provides some $150,000 annually to defray the operating costs of the Miller Library. This Endowment Fund will provide benefits to the entire Library System. The Library Director will be present .at the Work Session to discuss this im- portant new concept with the Council. K n\"'a 1, , Karl Nollenberger City Manager W November 2, 1984 Honorable Mayor and Members of City Council Subject: Proposed Amendments to Food Code WAS 3. Council Letter 102 In response to requests from the Council and the public, the City staff has examined the possibility of making several minor adjustments to the City's Food Service Sanitation Code. As you recall, the new Code was adopted by Council to be effective on April 1, 1984, replacing a 1962 Code and basically adopting state rules, but with some changes particular to the City of Beaumont. The areas of possible adjustment for Council consideration are: 1. Changing the current food manager's certification exemption for all non-profit organizations, which currently does not require them to participate in the City's required food manager's training and certification program; 2. Changing the definition of a "food service establishment" subject to regulation and inspection to exclude those opera- tions preparing and serving popcorn and soft drinks only; 3. Establishing a new permit fee for seasonal concession stands (Little League, school athletic concessions, Golden Gators, snow cone stands, etc.) that now must pay for a regular an- nual food service establishment permit; and, 4. Changing the current grading and placarding system to in- clude a higher level of recognition - a "superior" rating - along with the current "average" and "above average" pla- cards. As an effort to include an educational tool to complement regulatory enforce- ment of the Food Service Sanitation Code, the food service manager's 15 -hour training and certification program was implemented to acquaint all establish- ments with the law and Code requirements, as well as proper sanitation techniques. This part of the Code takes effect January 1, 1985, and the Health Department, over the past several months, has been conducting food ser- vice manager's training courses to accommodate all establishments in the City. Our course has been audited and is pending accreditation with the state and federal government for reciprocity and mutual recognition with other such programs. This kind of educational effort is becoming the trend in local re- gulatory programs across the country. Currently, four exemptions have been granted: Council Letter 102 November 2, 1984 Page 2 1. Food service establishment serving only beverages or pre- packaged food items; 2. All non-profit organizations; 3. Food service establishments inspected by state or federal in- spectors only; and, 4. All "temporary" and "special event" permit establishments (which include church and civic one-time events, the YMBL's South East Texas State Fair, etc.). To remove the exemption for all non-profit organizations would require church kitchens and certain civic organizations' kitchens which operate on-going food service efforts to have a trained and certified food service manager on duty. While the Health Department originally felt all such groups should be grained in the law and its requirements, the City Manager recommended and the City Council chose to grant this exemption because of the potential bur- den it might place on such organizations. The issue has arisen that non- profit day care programs are exempt from the training requirement, while profit-making day care operators are required to undergo the training. These profit-making operations have claimed they, too, should be exempt or the non-profit day care programs should also undergo the training. Rather than exempt the for-profit operations, we would propose as an alternative to the existing requirement that "all non-profit organizations, except those conducting day care operations" be exempted from the training requirement. The other viable option would be to remove non-profit organizations from the training exemption, and require them to have certified food service managers on duty. Additional requests have been made to exempt establishments serving popcorn as the only prepared food, from the manager's training course. Allowing this exception opens the door for other requests of the same nature. However, it seems legitimate, in light of the risk factors. A second issue for consideration is the establishment of a new permit fee for ":seasonal" food service establishments. This would include concession stands for Little Leagues, school athletic seasons, the Golden Gators, and other such establishments. The Health Department has proposed a $37.50 seasonal fee instead of the $75 to $115 annual food service establishment fee (based on size) they are now charged. We currently have a $20 "temporary" permit covering an operation running from one day to two weeks, and a $200 per day "special event" fee covering those operations with multiple food booths. The "seasonal" permit would cover operations running from 15 days to 120 days. A third issue for consideration is the Health Department's proposal for ad- justing the grading and placarding system, which currently allows for an "average" (grade of 60 to 69) and an "above average" (grade of 70 to 100), Council Letter 102 November 2, 1984 Fuge 3 to a system adding a "superior" rating (grade of 80 to 100) and changing the "'above average" (grade of 70 to 79) and the "average" (grade of 60 to 69). This new "superior" rating will allow extra recognition for those establish- ments that do an outstanding job of meeting the Food Service Sanitation Code requirements. Council direction on these items is requested. r°(a-,J ja� Karl Nollenberger City Manager