HomeMy WebLinkAboutRES 14-244RESOLUTION NO. 14-244
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Agreement with
Lockwood, Andrews, Newnam, Inc. (LAN), of Houston, Texas, in an amount not to exceed
$500,000 to develop a Master Drainage Plan forthe drainage infrastructure within the City
limits and update the current City of Beaumont Master Drainage Plan. The Agreement is
substantially in the form attached hereto as Exhibit "A" and made a part hereof for all
purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 12th day of
November, 2014
LAN
�i
ENGINEERING SERVICES AGREEMENT
STATE OF TEXAS
COUN'T'Y OF JEFFERSON §
CITY OF BEAUMONT
AGREEMENT FOR
CITY OF BEAUMONT
MASTER DRAINAGE PLAN
SECTION I
This Agreement made and entered into in Beaumont, Jefferson County, Texas between
the City of Beaumont, a Municipal Corporation in the State of Texas, hereinafter termed "City"
and Lockwood, Andrews & Newnan, Inc. (LAN), duly licensed, and practicing under the laws of
the State of Texas, hereinafter termed "Engineer ", said Agreement being executed by the City
pursuant to the City Charter and Ordinances and Resolutions of the City Council, and by said
Engineer for the Engineering Services hereinafter set forth in connection with the above
designated Project for the City of Beaumont.
I, General
A. Detailed Project Description
The Engineer will perform engineering services for the City of Beaumont generally
described as providing engineering services required for the City of Beaumont Master
Drainage Plan as described in attachments "A ", "B" and "C ", and made part of this
contract. All services provided by the Engineer will conform to standard engineering
practices and applicable rules and regulations of the Texas Engineering Practices Act and
the rules of the Texas Board of Professional Engineers,
B. The Engineer shall not commence work on this proposed Project until lie has been
notified in writing to proceed.
The Engineer, in consideration for the compensation herein provided, shall render all
professional services, including any associated subconsultants, necessary for the
development of the Project to completion, as provided in this Agreement.
City of eesumonl Master Drainage Plan • JAN
EXHIBIT "A"
I1. Basic Services
a. Meet with the City to determine detailed scope and schedule for project.
b. Develop a comprehensive Master Drainage Plane for the City of Beaumont as described
in Attachments "A ", "B" and "C ".
c. Develop and create a report documenting the process for the Master Drainage Plan as
described in attachments "A ", "B" and "C ".
III. Special Services
NIA
IV. Additional Services
All work that will be performed by the Engineer at the request of the City that is described in
this paragraph and not included in the paragraphs above, shall constitute Additional Services.
Additional Services shall include, but are not limited to the following:
A. Services required by the City in any litigation or other controversy as an expert witness,
including actual testimony time, stand -by waiting time, preparation of engineering data
and reports or depositions and consulting with the City or its attorney.
B. Preparation of any special reports, applications for permits or grants, and appearances
before any regulatory agencies or public hearings not included in Attachments "A ", "B"
and "C"
C, Any revisions of previously approved. work.
D. Any travel and subsistence to points other than Engineer's or City's Offices and Project
sites.
E. Additional services due to significant changes in scope of Project or its design including
but not limited to changes in size, complexity, or character of construction as agreed to
by both parties.
F. Providing services after issuance of Letter of Acceptance, from the City.
CRY of Beaumont Master Drainage Plan . LAN 2
V. Coordination
A. The Engineer shall hold monthly conferences with the Public Works Director, hereinafter
termed "Director ", or his representatives to the end that the Project as developed shall
have the full benefit of the City's experience and knowledge of existing needs and
facilities, and be consistent with its current policies and standards. To assist the Engineer
in this coordination, the City shall make available for the Engineer's use in planning and
designing the project all existing plans, imaps, field notes, statistics, computations, and
other data in its possession relative to existing facilities and to this particular Project, at
no cost to the Engineer. However, any and all such information shall remain the property
of the City and shall be returned if instructed to do so by the Director. To the extent the
Engineer utilizes any such information to meet its standard of care the Engineer shall be
entitled to keep one such copy for its business record.
B. The Director will act on behalf of the City with respect to the work to be performed under
this Agreement. He shall have complete authority to transmit instructions, receive
information, interpret and define the City's policies and decisions with respect to
materials, equipment, elements and systems pertinent to Engineer's services.
C. The City will give prompt written notice to the Engineer whenever the City observes or
otherwise becomes aware of any defect (error or omission) in the Engineer's services or
any development that afTects the scope or timing of Engineer's services.
D. The City shall furnish approvals and pernit:s from all governmental authorities having
Jurisdiction over the Project and such approvals and consents from others as may be
determined to be necessary by the City for the completion of the Project. The Engineer
will provide the City reasonable assistance in connection with such approvals and permits
such as f imishing of data complied by the Engineer pursuant to other provisions of the
contract, but shall not be obligated to develop additional data, prepare extensive reports
or appear at hearings or the like unless compensated therefore under other provisions on
this contract.
E. The Engineer shall promptly report, in writing, to the City of any development that would
affect the scope or timing of the Project.
City of Bea mod Master Drainage Plan - LAN 3
VI. Fee Schedule
A. General
For and in consideration of the services to be rendered by the Engineer in this Agreement,
the City shall pay and the Engineer shall receive the compensation hereinafter set forth
for the Engineer's services described in Sections 11, Ill, and IV.
B. Basic and Special Services
The basis of compensation for Basic and Special Services shall be at the standard hourly
rates and expenses as provided in the Schedule of Hourly Rates and Expenses shown on
Attachment A. The Engineer agrees that the total services and expenses for all three
phases shall not exceed $1,500,000.00. This agreement shall cover Phase I only and not
to exceed $500,000.00 (Attachment "C "). Other phases will be addressed as funds
become available,
VI1. City Payments
A. Payments shall be made to the Engineer based on the several phases as described above
and in accordance with the following:
1. Ninety -five percent (95 %) of the amount due the Engineer for work performed in
each phase shall be payable on a monthly basis.
2. The remaining rive percent (5 %) shall be paid upon acceptance of the project by the
City.
B. Payment shall be made within thirty (30) days after submittal of the request for payment
for work performed. Payment shall be considered past due forty -five (45) days after
submittal.
C. The City reserves the right to make an audit oi' time based and reimbursable expense
charges claimed for this contract for services.
VIII. Revisions to Drawings and Specifications
The Engineer shall make, without additional expense to the City over and above the basic
fee, such revisions to the Design Phase as may be required to meet the needs of the City.
After approval of the Design Phase by the City, any revisions, additions, or other
modifications made at the City's request that involves extra services and expenses to the
Engineer shall be subject to additional compensation to the Engineer for such extra services
and expenses.
Clly of aesumo It MOW Uralnage Marl - LAN 4
IX. Ownership of Documents
All doeurnents including the original drawings, estimates, specifications, field notes and
data, will remain the property of the Engineer as instruments of service. However, it is to be
understood that the City shall have free access to all such information with the right to make
and retain copies of drawings and all other documents including field notes and data, Any
re -use without specific written verification or adaptation by Engineer will be at City's sole
risk and without liability or legal exposure to Engineer.
X. Termination
Either party to this Agreement may terminate the Agreement by giving the other thirty (30)
days notice in writing and in accordance with the following procedure:
A. Upon delivery of such notice by either party to the party, and upon expiration of the thirty
day period, the Engineer shall discontinue all services in connection with the
performance of this Agreement and shall proceed to cancel promptly all existing orders
and contracts insofar as such others or contracts are chargeable to this Agreement. As
soon as practicable after receipt of notice of termination, the Engineer shall submit a
statement, showing in detail the services performed under this Agreement to the date of
termination. The Owner shall then pay the Engineer promptly that proportion of the
prescribed charge to which the service actually performed under this Agreement is
applicable and useable to this Project, less such payments on account of the charges as
have been previously made. Copies of specifications prepared under this Agreement
shall be delivered to the City when and if this Agreement is terminated, but subject to the
restrictions, as to their use, as set forth in Section VIII.
13. Failure by the Engineer to comply with the submittal of the statement, and documents as
required above shall constitute a waiver by the Engineer of any and all rights or claims to
collect any monies that the Engineer may rightfully be entitled to for services performed
under this Agreement.
XI. Engineer's Warranty
The Engineer warrants that he has not employed or retained any company or person other
than a bona fide employee working solely for the Engineer to solicit or secure this Contract,
and that he has not for the purpose of soliciting or securing this Contract paid or agreed to
pay any company or person, other than a bona fide employee working solely f i- the
Engineer, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this contract.
X1I. Equal Employment Opportunity
The Engineer agrees to follow the Minority Business Enterprise requirements and /or develop
an Affirmative Action Plan as set forth by the City.
Uy of f1 wwront Mastor Drainage Plan • LAN 5
X111. Assignment or "Transfer of Interest
The Engineer shall not assign or transfer its interest in the Contract without the written
consent of the City.
XIV. Indemnification/Li ability
The Engineer shall save and hold harmless the City from all claims and liability due to
activities of himself, his agents, or employees, performed under this Contract and which
result from a negligent act, error or omission of the Engineer or of any person employed by
the Engineer. The Engineer shall also save harmless the City from any and all expenses,
including attorney fees which might be incurred by the City in litigation or otherwise
resisting said claim or liabilities which might be imposed on the City as result of such
activities by the Engineer, his agents, or employees and for which the Engineer is found to be
legally liable.
The Engineer shall, within one week after signing the contract and before any work shall
start, furnish the city with certificates of insurance naming the City as additional insured on
the General Liability and Automobile policies satisfactory to the City and indicating the
existence of Statutory Workmen's Compensation Insurance. Such insurance shall be at the
Engineer's expense. The limits shall be as follows:
Comprehensive General Liability and Auto Liability Insurance shall not be less than
$1,000,000.00 per incident / $1,000,000-00 per occurrence.
These certificates shall contain a provision that the City shall be notified thirty (30) days
before cancellation of the insurance. The Engineer shall maintain such insurance in force
during the life of the contract and no modification or change of insurance carriage and
provision shall be made without thirty (30) days written advance notice to the City.
XV. Estimates of Cost
Since the Engineer has no control over the cost of labor, materials, or equipment or over the
contractor's methods of determining prices, or over competitive bidding or market conditions,
his opinions of probable Project Cost or Construction Cost provided for herein are to be
made on the basis of his experience and qualifications and represent his best judgment as a
design professional familiar with the construction industry but the Engineer cannot and does
not guarantee that proposals, bids or the construction cost will not vary from opinions of
probable cost prepared by hire.
X.V1. Interest in City Contracts Prohibited
No officer or employee of the City shall have a financial interest, direct or indirect, in any
Contract with the City, or shall be financially interested, directly or indirectly, in the sale to
the City of any land, materials, supplies or service, except on behalf of the City as an officer
or employee.
City of iaeaumoia Master grainai}a Alan - LAN 6
XVII. Entire Agreement
This Agreement, including the attachments, represents the entire and integrated Agreement
between the City and Engineer and supersedes all prior negotiation, representatives, or
agreements, either oral or written. 'Phis Agreement may be amended only by written
instrument signed by both the City and Engineer.
Si- C'I'ION 2
IN WITNESS WHEREOF, the City of Beaumont has lawfully caused these presents to
be executed by the hand of the City Manager of said City, and the corporate seal of said City to
be hereunto affixed and this instrument to be attested by the City Clerk, and the said Engineer,
acting by the hand of Derek A. St. John, P.E. CFM thereunto authorized signee title, does now
sign, execute and deliver this document.
Done at Beaumont, Texas, on this day of , A, D. 2014,
Lockwood, Andrews & Newnan, Inc. CITY OF BEAUMON'f
By'
Associate, Team Leader City Manager
Attest: Attest:
City of Naeumonl Master nsainage Plan - LAN 7
ATTACHMENT A
SERVICES TO BE PROVIDED
BY LAN, INC.
City of Beaumont Master Drainage Plan - LAN
Attachment A — Scope of Services
City of Beaumont
Master Drainage Plan
The purpose of the Master Drainage Plan (MDP) is to develop a comprehensive understanding of the
City of Beaumont's (the City) current drainage infrastructure in an on -time, on- budget, and on- schedule
manner in a seamless map in order to develop a strategic capital improvement plan (CIP) designed to
reduce flooding risk. Lockwood, Andrews & Newnam, Inc. (the Engineer) will be the lead engineering
team responsible for this project.
The MDP study will build upon and update the current City of Beaumont Master Drainage Plan
completed in 1981 by Kohler & Kohler Engineers, commonly referred to as the Kohler Study. The goal of
this MDP is to develop an accurate and current understanding of the City's drainage infrastructure and
potential solutions to problem areas. This understanding will include a comprehensive asset inventory,
condition assessment, accurate simulation, problem area Identification and problem source /cause, and
a comprehensive list of Capital improvement Projects designed to address the system deficiencies.
The Master Drainage Plan will serve as the City's guide for future drainage improvements. It will include
an assessment of both open channel and closed conduit drainage systems, and will provide guidelines
for future development. In addition to working closely with the City the MDP team will coordinate and
work regularly with staff at Jefferson County Drainage District 6, as the agency responsible for operating
and maintaining the majority of our receiving open channel system.
Tasks within the scope of services have been categorized into two task types. Tasks with an easily
identified level of effort are considered firmly defined and unlikely to change throughout the project life.
Loosely defined or budgetary estimated tasks are likely to slightly change throughout the project life and
one task affects another. For instance, the amount of effort to populate attributes for the digitial storm
water inventory will be dependent on the amount of effort required to validate information from as-
built drawings. This effort cannot be determined until the previous project step is completed. It is
anticipated that the loosely defined tasks will be assigned a budgeted effort value and can be shifted
from budgeted task to budgeted task as effort requires.
Scope of Services:
1. General Project Management and Communication
a. General Project Management and Administration
General project management and administration will be ongoing through the period of
the contract and include items such as participation in the development of a Project
Management Plan (PMP), developing and updating the project schedule, preparing
contract correspondence, transmitting deliverables, documenting the quality control
process, and other project oversight activities.
b. Sub - Contractor Management
Management of sub- contractors will include the organization and guidance necessary to
facilitate the successfully completion of each sub - consultant task. The Engineer will
coordinate closely with the all sub - contractors to ensure efficiency of each task and the
quality of each deliverable. The Engineer will work with each sub - consultant to plan and
guide and sub- consultant lead tasks.
c. Proiect Coordination and Status Meetings
Regularly scheduled meetings with City staff shall be held to discuss study related issues,
review the progress of the work effort, or to address issues which may arise. The
Engineer shall prepare and deliver meeting minutes to the City within five (5) working
days after each meeting. Assumption is that monthly meetings will be held for the
duration project. The total anticipated number of meetings is 30.
d. Engineering Community Workshops
The Engineer will administrate and hold one engineering community workshop in a
space to be reserved and scheduled by the City to convey the results of the MDP when
nearing completion. Comments will be received from the attendees and addressed if
viable or useful. The City will be responsible for identifying and inviting engineers from
the community.
e. Mailer Coordination
The Engineer will work with the City to develop a water bill insert, drainage
questionnaire type mailer. The questionnaire will be tailored to answer specific
questions regarding storm sewer functionality and previous flooding issues. This task
also Includes collecting the information from City returned questionnaires, scanning the
documents, and geolocating them.
f. City Council Workshops and Presentations
The Engineer will develop two presentations for the City Council. One presentation is
anticipated at the onset of the project or in the first half or the effort to inform council
and constituents of the master drainage plan. The second presentation is anticipated at
the close of the project in order to convey the results of the MDP. This task will involve
attending the meeting, preparing the presentation, and exhibits for each meeting. One
pre - workshop meeting with City staff is anticipated for each meeting.
2. Data Collection, Organization and initial Assessment
a. City of Beaumont
The Engineer will collect, review and organize the relevant information related to storm
water within the City. City provided as- builts, available reports, GIS data, and existing
models will all be reviewed and accounted for.
b. Drainage District 6
The Engineer will collect, review and organize the relevant information related to storm
water within Drainage District 6 (DD6) as It pertains to the City of Beaumont. Drainage
District 6 provided as- builts, available reports, GIS data, and existing models will all be
reviewed and incorporated into the Master Drainage Plan.
c. Other Data Sources
Available drainage related data will be requested from FEMA, United States Army Corps
of Engineers (USACE), and local TxDOT Districts. It is anticipated that available
information, models, and future improvement plans will be incorporated or planned
around in the MDP.
3. Digital Drainage Inventory Development
The digital drainage inventory will form the basis of the analysis portion of the MDP. The
information gathered during this process will be directly utilized during hydraulic modeling in
order to determine storm sewer performance and further the City's goal of developing
enterprise class GIS data. This information will be readily incorporated into the hydraulic model
while fulfilling City needs as well as planning for the future.
a. Schema Development and coordination with City
The Engineer will develop a GIs schema to store the City stormwater infrastructure
Included pipes, manholes, inlet, and road side ditches. Open channels and detention
basins owned and maintained by DD6 will be included in the GIS schema to the extent
necessary to perform an adequate assessment of the drainage systems. The Engineer
will work with the City GIS and Engineering staff to develop the initial schema. The
schema will be based on any City established standards and readily available industry
data models (such as those developed by ESRi). The draft schema will be reviewed with
City staff and expected to be an iterative process with two subsequent submissions to
the City.
b. Inventory, organize and assess as- builts and record drawings
The Engineer will inventory, organize, and assess City and DD6 provided as- buiits and
record drawings in order to determine their usefulness for populating the City wide
storm sewer schematic. It is anticipated that the as -built drawings, available CAD files,
and record drawings will be classified into useful and non - useful data. Useful data is
considered to be readily useable as- buiits, CAD files and record drawings with easily
discernable data. It is anticipated that this data will be documented in the form of GIS
polygon footprints denoting overall plan set coverage and quality of data. These
footprints will assist it in determining gaps within the data and identifying future survey
needs. This data will form the basis of the information utilized to populate the GIS
schematic.
c. Inventory Related Site Visits
The Engineer will perform site visits in the early stages of the project to verify and clarify
portions of the information collected as part of the data collection process. These site
visits will assist the engineer in defining the quality and extent of data including data
gaps and additional data needs. it is anticipated that these site visits will help establish
connectivity and answer any outstanding questions related to the stormwater
infrastructure raised by the as -built and record drawing assessment process.
d. Schematic Population (BUDGETARY AND LOOSELY DEFINED TASK1
The Engineer will develop existing system schematics for the storm sewer and roadside
ditches within the City. System schematics will be developed to include pertinent
modeling information for inlets, manholes, and pipes such as type, length, size, material,
flowlines, slope, etc. Schematics will be produced in GIS and the data stored in a
geodatabase. The schematic is to be populated based on City provided CAD line work,
as -built Information, and supplemented with UDAR, aerial imagery, and surveyed
information and will be validated according to field conditions. It is anticipated that data
previously identified as useful will be utilized to populate the schematic.
4. Condition Assessment
a. Develop condition assessment evaluation forms
The Engineer will generate condition assessment evaluation forms for capturing the
field condition of stormwater assets. It is expected that these forms will captured readily
available information while in the field such as general condition, siltation, clogging
factors, and photos.
b. Develop digital collection method
The Engineer will develop and determine a digital collection workflow for condition
assessment. It is anticipated that this workflow will include tablets or other equivalent
electronic devices with ArcGIS, ArcColiector or equivalent data collection applications.
c. Evaluate asset and work order management system
The Engineer will evaluate the asset and work order management software employed
by the City for applicability in identifying potential problem area locations within the
City. It is anticipated that this effort will involve reviewing data available within the asset
and work order software and if this data can be translated into useful spatial data.
d. Intentional Condition assessment field data collection (BUDGETARY AND LOOSELY
DEFINED TASK)
The Engineer will identify specific areas within the City for intentional condition
assessment. These will be areas previously identified by the City and will include tunnels
and historically older stormwater assets within the downtown area.
5. initial Analysis
An initial, high -level analysis will be performed to: assist with setting modeling boundaries for
analysis areas within the City; identify likely overland fiowpaths; delineate rough drainage areas;
and to prioritize study order by problem area severity.
a. Process arc -hydro overland flow and drainage areas
The Engineer will develop overland sheet flow areas, flow directions and ponding depths
using the 2006 UDAR data. The purpose of this task is to determine the watershed
boundaries for each study area and determine the potential overland flow system
boundaries. These results will be based the 2006 LiDAR data and the "hydraulically
enhanced" data that takes out the bridges and culverts that cross open channels.
b. Initial NO level watershed 2D analysis
The Engineer will develop an initial high level watershed 2D analysis in order to define
study priority. It is anticipated that areas of higher flood risk and potentially more
severe system deficiencies will be analyzed in more detail ahead of lower risk areas.
6. Survey
a. Identify Survey Needs (BUDGETARY AND LOOSELY DEFINED TASK)
The Engineer will identify survey needs based on the previously collected City data and
4
determine survey necessary to fill in gaps, missing information, and bring all of the
system to a common vertical datum. It is anticipated that somewhere between 5 -25% of
the City's stormwater assets will be surveyed for this effort.
b. Schematic and Survey Coordination (_BUDGETARY AND LOOSELY DEFINED TASK)
The Engineer will coordinate with the surveying subconsultant in order to appropriate
identify areas Intended for surveying data collection and associated GIS schematic
updates based on this surveyed information.
c. Survey (BUDGETARY AND LOOSELY DEFINED TASK)
The Engineer will manage the surveying subconsultant and oversee the collection of
field survey data.
7. Existing Conditions Evaluation (BUDGETARY AND LOOSELY DEFINED TASKS)
a. Existing Hydrology
The Engineer will develop the existing conditions hydrology including drainage areas,
rainfall hyerographs, and hydrologic parameters. It is anticipated that the majority of
the modeling for the City will be addressed with 2- dimensional stormwater modeling
with rainfall applied directly to the 2D surface. This approach will be verified to
traditional hydrology and the workflow adjusted as necessary to generate generally
expected results. Drainage areas from previous studies will be confirmed and new areas
delineated as necessary within the study area. Delineations will be based on the UDAR
data, as- built, survey, and site visit information. Hydrologic parameters for drainage
areas will be confirmed and modified as necessary from previous studies for runoff
volume determination and routing. This effort will involve using City standards, soils
data, aerial imagery, and field visits. The time of concentrations from previous studies
will be confirmed and determined as necessary for each drainage area. Time of
concentration will be calculated according to City design standards. Using the drainage
areas, runoff hydrographs will be confirmed and developed as necessary. The runoff
hydrographs will be developed according to City drainage criteria for 2 -, 5 -10 -, 25- and
100 -year storm events.
b. Existing Hydraulics
The Engineer will develop an existing conditions hydraulic network including modeling
nodes, open channels, and conduits to represent culverts, cross culverts, bridges, storm
sewer inlets, and storm sewer conduits within the City. The hydraulic network will be
based on the previously developed GIS schematic, survey data, City GIS information,
field visit data, and previously provided modeling data.
c. Two - Dimensional Modeling Mesh
The Engineer will import LiDAR to Info Works and supplement with critical topographic
features. Critical topographic features such as curbs or grade breaks will be imported as
polygons and breaklines into the modeling mesh. Previously provided grade breaks will
be reviewed and modified as necessary. Simulation areas requiring increased surface
resolution will be determined to more accurately model field conditions and create 2D
modeling mesh. It is anticipated that the WAR surface will be modified to reflect
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changed topographic conditions due to major earthwork projects such as DD6 detention
projects.
d. Overland Flow Roughness Values
The Engineer will develop overland flow roughness zones for the 2D modeling mesh.
Overland flow roughness polygon boundaries will be defined within GiS using land use
data, aerial imagery, and data acquired from field visits. Appropriate roughness values
as defined by City standards will be assigned for each roughness area and roughness
polygons will be imported into the model.
e. D06 Existing Conditions Model Review
The Engineer will review available DD6 information such as models and high water
marks in order to determine appropriate tailwater conditions for storm sewer outfalls
and downstream portions of open channels.
Hydraulic Analysis — Run Model
The Engineer will develop, run and debug the existing conditions models for the 2 -, 5 -,
10 -, 25- and 100 -year storm frequencies. Model errors and warnings will be reviewed
and addressed as necessary. Model stability will be evaluated and instabilities reduced
in order to provide a highly quality numeric representation of field conditions. In some
cases, additional data may be necessary such as additional survey or site visits to
develop enhanced data that could improve the function of the models.
g. Model Validation and Verification
The Engineer will evaluate the MDP developed hydraulic model for one City determined
historic storm event and refine the model to the extent possible. The model will be
checked for reasonableness and compared to the known drainage complaints of the City
selected storm event. It is anticipated that this historic storm event will have readily
available rainfall hyetograph information, flooding reports, photos, high water marks,
and stage time gage information.
h. Survey Round 2
Based on the results of the Existing conditions modeling, the Engineer will identify areas
of additional survey. These areas of additional survey will refine the stormwater asset
information within the model in areas where assumed or estimated data was utilized.
This survey data will be utilized to refine existing asset information in order to more
appropriately recommend improvements.
L System level of service
The Engineer will determine a system level of service for the stormwater system based
on the results of the existing conditions modeling. A system level of performance will be
identified based on the performance of the multi- frequency analysis of the existing
storm sewer system. The results will be compared to City criterion. A level of
performance will be determined based on the identification of events that have HGt
levels below existing ground levels and critical ROW extents.
j. Problem area identification
The Engineer will evaluate problem areas based on the outcome of the existing
conditions modeling and identify the infrastructure deficiencies that cause the
problems. Problem areas will be classified according to their source deficiencies such as
cascading offsite overland flow impacts, adverse downstream tailwater conditions,
insufficient conveyance capacity, lack of stormwater infrastructure, or lack of adequate
outfali.
k. Problem area ranking /prioritization
The Engineer will prioritize and rank problem areas by their severity. Severity will be
determined with reference to the number of potentially flooded structures, estimated
damage values, and the number of passable intersections in order to determine overall
problem area severity. Problem area severity will dictate the order in which
improvement alternatives are developed.
1. Quality Assurance/ Quality Control
Quality Assurance /Quality Control (QA /QC) Plan: hydrologic data will be reviewed by the
Engineer for consistency with City requirements and methodology.
m. Existing Conditions Report
The engineering report will include a discussion of the work performed, general
methodology, assumptions applied during the course of study, a discussion of the study
goal, the reported drainage problems, possible structural flooding, system capacity
issues, a discussion of deviations from general methodology, and a discussion of
findings. A draft report will be compiled to include text, model output, exhibits, and
appendices for the City's review. All Microsoft Word and Excel documents used to
generate the draft report are to be included as well as the final models, shapefiles,
databases, and worksheets used will be included on a compact disc, DVD or FTP site.
8. Capital Improvement identification (BUDGETARY AND LOOSELY DEFINED TASK)
a. Design Criteria Establishment
The Engineer will establish target design criteria for improvements. This task will involve
coordination with City staff in order to identify target design criteria and what year level
of service will be targeted for improvement alternatives.
b. Conceptual Solution Alternative Schematics
The Engineer will develop conceptual solution alternative schematics based on existing
City ROW, pavement condition information, advantageous outfall locations, and
expected utility conflicts in order to relieve problem areas.
c. Conceptual Alternative Evaluation
The Engineer will evaluate conceptual alternatives within the dynamic modeling
software in order to determine their effectiveness in addressing the Identified
deficiencies. Improvement alternatives will be evaluated on potential benefit in
reduction of flooding extents, improvement type (roadway, ditch, storm sewer, open
channel) and construction disruption.
d. Alternative refinement and evaluation
The Engineer will refine the conceptual improvement alternatives within the dynamic
modeling software in order to optimize system performance and maximize reduction in
flooding extents. A recommended alternative will be documented that defines proposed
improvements to roadway and drainage infrastructure.
e. Planning Level Cost estimates
The Engineer will develop planning level cost estimates will be prepared for each of the
recommended alternatives. The Engineer will develop an Estimate of Probable
Construction Cost (EPCC) for each alternative. The cost estimates should include all
major project items such as inlet counts, storm sewer linear footages, major utility
relocations and pavement or concrete replacement with an overall 30% contingency. It
is anticipated that unit costs will be provided by the City. If City provided unit costs are
not available, available regional unit costs will be used. The Engineer's cost estimates
and /or construction costs, if any, provided as part of the services under the Agreement
are made on the basis of Engineer's knowledge, experience and qualifications and
represent Engineer's judgment as an experienced professional engineer. Engineer does
not guarantee that proposals, bids, or actual total project costs or total construction
costs will not vary from the opinions provided by Engineer.
f. Project benefit determination
The Engineer will determine the benefits of the improvement projects in a GIS based
approach in order to determine reduction in flooded areas, reduction in flooded
structures, passable intersections, and other categories determined by the City.
g. Recommended Proiect Prioritization
Improvement projects will be prioritized and ranked according to reduction in flooded
structures, reduction in overall damage, benefit /cost ratios, passable intersections, and
other categories as determined by the City. This task also includes effort for developing
and refining the prioritization categories and scoring criteria.
h. Quality Assurance / Quality Control
QA /QC review process will be documented at major milestones.
9. Community Rating System
a. CRS support
The Engineer will develop and produce information for the support of CRS for the City's
next renewal period in 2016.
10. plan for Undeveloped Zones
a. Identify Undeveloped Areas
The Engineer will identify the undeveloped portions of the City and areas expected to
develop in the future. A desktop assessment existing infrastructure will be performed
and documented utilizing previously collected MDP information. Improvements to
meet future development needs that meet City Criteria will be identified and developed.
b. Strategy for undeveloped portions of City (BUDGETARY AND LOOSELY DEFINED TASK)
The Engineer with City assistance will develop and recommend strategies for the
undeveloped portions of the City. It is anticipated that this effort will seek to identify the
ultimate development conditions of the undeveloped areas based on projected land use
and known development plans, as well as identify the overall development strategy and
concepts for the undeveloped portions of the city.
c. Identify regional and subregional drainage improvements
The Engineer will seek to identify regional and subregional drainage improvements in
order to plan for future development. Regional solutions that address existing
deficiencies and facilitate future development will be explored, and preliminary
estimations of developer impact fees will be identified.
d. Review Infrastructure design requirements
The Engineer will review and evaluate current City infrastructure criteria for consistency
with current regional criteria standards. Specific attention will be given to development
of undeveloped land. This effort will involve determining criteria update goals,
evaluating and comparing other regional criteria, recommending draft criteria updates,
and finalizing the criteria updates.
e. Quality Assurance/ Quality Control
QA /QC review process will be documented at major milestones.
11. Final Report
a. Report Text
The Engineer will develop and create a report documenting the process for the MDP.
The MDP report wiil include a discussion of the work performed, general methodology,
assumptions applied during the course of study, a discussion of the study goal, the
reported drainage problems, possible structural flooding, system capacity issues, a
discussion of deviations from general methodology, and a discussion of findings and
recommendations. The overall format and organization of the report will be submitted
to the City ahead of report development for approval. Improvement alternatives will be
documented and an assessment of project need, benefit, and potential challenges such
as ROW or environmental impacts will be addressed. A draft report will be compiled to
include text, model output, exhibits, and appendices for the City's review. All Microsoft
Word and Excel documents used to generate the draft report are to be included as well
as the final models, shapefiles, databases, and worksheets used will be included on a
DVD.
b. Exhibits and GIS Output
L Drainage Area Map
System level existing conditions drainage area maps will be produced for the
City. The drainage area map will be presented in a format that clearly shows the
storm system node -link layout and subareas delineated by boundary line. The
drainage area maps will include the drainage area name, and contributing
drainage area.
li. Drainage Area and Hydrologic Information Mai)
A system level drainage area map will be produced for the City. The maps will be
presented in a format that clearly shows the actual drainage area boundaries
with drainage area names, hydrologic information values labeled over an aerial
image background.
Ill. Inundation Map
Inundation exhibits will be produced for the drainage systems within the City
that clearly show the storm system node -link layout and inundation areas for
E
the frequency storms studied. These exhibits will include the inundation extents
and inundation depths for existing conditions and the preferred alternative.
iv. Improvement Overview Map
Plan view exhibits will be developed for the City for the existing conditions
showing the existing infrastructure, and for each improvement alternative that
identify proposed improvements such as roadway improvements, drainage
infrastructure improvements, detention, swales, and easements. The proposed
improvements will be clearly identified and documented.
c. Quality Assurance / Quality Control
QA /QC review process will be documented at major milestones.
10
City of Beaumont
Master Drainage Plan
Task Summary 'Fable
Percent allocations subject to change throughout the life of the contract.
11
Task
Estimated Effort
Percent of Total Contract
1
General Project Management
13.1%
2
Data Collection
2.1%
3
Schematic Development
19.2%
4
Condition Assessment
2.2%
5
Initial Analysis
3.0°x6
6
Survey
15.2%
7
Existing Conditions Evaluation
24.8%
8
Capital Improvement Identification
10.4%
9
Community Rating System
0.7%
10
Plan for Undeveloped Zones
3.4%
11
Final Report
5.8%
12
Direct Costs and Reimbursable. Expenses
0.3%
100.00%
Percent allocations subject to change throughout the life of the contract.
11
City of Beaumont
Master Drainage Plan
Labor Rate Table
Position Houriv Rates
Principal.............................................................. ...............................
$250.00
TeamLeader ....................... ............................... ...............................
$220.00
ProjectManager ................................................. ...............................
$200.00
SeniorEngineer .................................................. ...............................
$180.00
ProjectEngineer ................................................. ...............................
$160.00
EngineerIII ......................................................... ...............................
$140.00
EngineerII .......................................................... ...............................
$120.00
Engineer............................................................ ...............................
$100,00
GISTechnician ................................................... ...............................
$110.00
Technical/ Designer ............................................... ...............................
$90.00
Administrative Support .......................................... ...............................
$90.00
Rates subject to a maximum 5% increase for each year of the contract beyond year 1.
12
City of Beaumont
Master Drainage Plan
Reimbursable Expenses Rate Table
Expenses
Unit
Fixed Cost
Maximum Cost
Mileage
mile
Current IRS Rate"
Standard Postage
letter
Current Postal Rate*
Overnight Mail - letter size
each
$35.00
Overnight Mail - oversized box
each
$45.00
Courier Services (Deliveries)
each
$50.00
Photocopies BAN (8 112" X 11 "j
each
$0.10
Photocopies B/W (11" X 17")
each
$0.20
Photocopies Color (81/2" X 11 ")
each
$0.75
Photocopies Color (11" X 17 ")
each
$1.25
Digital Ortho Plotting
sheet
$1.50
Plots (B1W on Bond)
square foot
$0.50
Plots (Color on Bond)
square foot
$2.00
Plots (Color on Photographic Paper)
square foot
$4.00
Report Binding
each
$3.00
CD Archive
each
$2..00
Digital Photo Printing
each
$0.50
13
ATTACHMENT B
A Proposal for Engineering Services
City of Beaumont Master Drainage Plan
November 21, 241.3
City of Beaumont Master Drainage flan - LAN
PLANNING ENGINEERING PROGRAM MANAGEMENT
A Proposal for Engineering Services
City of Beaurnont"s Master Drainage Plan
November 21, 2013
COPY
Lockwood, Andrews
& Newnam, Inc.
�= = A LEU A UALY COMPANY
Lawro, od, , Andrewa
ewnawo lnc.
n A nAnlLY CAMPA MY
I November 21, 2013
( Mr. Patrick Donart, PE
City of Beaumont
f Public Works Department
P.O. Box 3827
Beaumont, Texas 77704
I RE: Request for Qualifications for Engineering and Related Services for City of Beaumont Master Drainage Plan
Dear Mr. Donart:
Experience, talent, and dedication of the project team members are critical components required to achieve project success.
As established in the attached Statement of Qualifications (SOQ), the Lockwood, Andrews & Newnam, Inc. (LAN)
team of hydrology and hydraulics experts bring unparalleled 2D experience, talent, and dedication to assist the City of
Beaumont (City) with developing cost - effective drainage solutions.
Our local team is comprised of the State's foremost experts in 2D modeling who have developed master drainage plans for
six local projects in the last two years. Through innovation and experience, our industry - leading experts are at the forefront
of cost - effective 2D modeling. These efficiencies and expertise result in accelerated schedules and project cost savings.
To complement our complex modeling expertise, we are teaming with local partner Chica & Associates to provide general
project support throughout the study. Their understanding of the City's and Drainage District's drainage systems will be of
tremendous value to the project. Chief Solutions will provide CCTV services and Jeffrey S. Ward Associates will support
the Community Rating System and provide project grant planning.
We worked closely with Chica & Associates to develop a rapid 2D evaluation of study area in preparation of this project.
We understand the difficult challenges associated with the area and have encountered and remedied very similar scenarios
for multiple, recent projects.
LAN will work closely with City staff through project meetings, improvement concept development, reports, and
preliminary engineering to provide a continuous feedback loop between the City and LAN. The LAN team skills, in
conjunction with City input, will be used to produce another successful City project that establishes an effective and
efficient path to relieving drainage issues.
LAN understands the City will be very selective when it comes to choosing a consulting partner on this very important
project. We are confident the attached SOQ not only addresses all aspects of the Request for Qualifications, but
demonstrates we will provide the specialized service the City requires and the high - quality expertise needed for a
successful project. If you have any questions or need additional information, please contact me at DStjohn @lan- inc.com or
713.266.6900.
Sincerely,
Derek St. John, PE, CFM
Associate, 'Team Leader
2925 Briarpark, Suite 400 • Houston, Texas 77042 • T713.266.6900- F 713.266.2089 • www.lan- inc.com
Memorial City Master Drainage Plan I Houston, Texas
LAN developed the TCEC award - winning study for a community in west
Houston with well - documented flooding issues. Two - dimensional (2D)
modeling was utilized to collectively analyze the existing drainage systems
and to identify and prioritize recommended improvement projects. The
4,000 -acre study area included three open channels totaling more than five
miles and more than 55 miles of storm sewer.
A comprehensive GIS -based drainage infrastructure inventory was
compiled for the open channels, storm sewer systems, and road side
ditches. An initial inventory was developed based on available electronic
system schematic data (CAD and GIS) and supplemented with available
record drawing information. The electronic infrastructure was field verified
and missing data or gaps were identified and documented. Field survey was
used to collect the missing information as well as spot check and level the
remainder of the inventory. Visual inspections and condition assessments of
the infrastructure were performed during the field visits. The collective body
of this information, including the condition assessment information, was
documented in the comprehensive custom GIS system. The GIS system was
configured to feed directly into the 2D hydraulics modeling software.
The 2D modeling approach allowed LAN to simulate actual flooding
conditions by defining the extent of the overland sheetflow and conveyance
issues. This was paramount to the ultimate goal of developing effective
solutions from both a function and cost perspective. problem areas were
documented and the primary issues or deficiencies were identified. Regional
challenges included perched channels with contributing storm sewers much
lower than the receiving channel top of bank, storm sewers that "buck"
grade, inadequate overland flow, undersized storm sewers, and low slab
elevations.
LAN worked closely with all stakeholders, including the City of Houston,
to review improvement options for conceptual approval before beginning
the full alternatives analysis. This allowed City staff to fully understand the
root cause of the deficiency and provide early input on potential solutions.
Improvement alternatives were analyzed to determine effectiveness and benefit to ensure no upstream or downstream
impacts resulted from the project.
Date & Duration
Start: 2010 /Completion: 2011
Reference
Don Huml
Memorial City Redevelopment Authority
8955 Katy Freeway, Suite 215
Houston, TX 77042
713.984.8737
Project Highlights
• GIS infrastructure inventory
• Complex 2D modeling
• Award - winning study
• Open channel analysis
• Storm sewer analysis
• 5 -year CIP development
A custom GIS model was developed to quickly assess the benefits of a potential improvement alternative. Benefits
were characterized by items such as number of structures removed from flooding and number of critical intersections/
thoroughfares made passable for emergency vehicles. This tool was used to quickly and efficiently review variations of
different improvement alternatives, making it possible to optimize the individual solutions.
A 5 -year Capital Improvement Plan (CIP) was developed and included complete project costs (right -of -way,
engineering, construction, and permitting). The project costs were coupled with the derived project benefits to prioritize
the improvement projects. Construction phasing and impact to the community were also considered in the prioritization.
Twelve CIP projects were recommended, ranging in cost from $500,000 to $15 million. Creative solutions helped leverage
existing infrastructure, leading to several high - volume, low cost projects.
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 1
Covington Woods Master Drainage Plan I SugarLand, ]exas
LAN utilized 2D modeling to perform
a detailed Master Drainage Plan for the
Covington Woods region of Sugar Land.
Covington Woods is plagued by topographic
challenges such as low lying areas relative
to the channels and bowl regions that have
no overland outlet. The overland flow issues
are compounded by insufficient storm sewer
capacity. 2D modeling was recommended
by LAN as the analysis tool to address
these challenges and develop cost effective
drainage improvements.
LAN was selected specifically for our ability to leverage the benefits of 2D modeling
technology, and to demonstrate the effectiveness of the recommended solutions
through analysis. The existing conditions model was calibrated with actual historical
events and confirmed through public input. LAN used 2D modeling simulation results
to illustrate the value of the improvements by graphically showing the reduction in
flooding. Seven CIP projects were approved by council totaling $12 million.
Master Drainage Plan, Phase 111 league City, Texas
Date & Duration
LAN performed the second phase of the
Start: April 2012
City's Drainage Master Plan to identify
Completion: Ongoing
and prioritize cost - effective improvement
• Complex 2D analysis
projects to address drainage system
Reference
deficiencies and to plan for future
Jack Murphy
development. Phase II built on the first
City of League City
phase of the master plan, which evaluated
305 East Main
- the existing conditions and identified areas
League City, TX 77573
of concern.
281.554.1430
plan efforts including initial study data and final results. 'This system provides
Date & Duration
Start: March 2013
Completion: November 2013
Reference
Chris Steubing
City of Sugar Land
2700 Town Center Blvd N
Sugar Land, TX 77479
281.275.2780
Project Highlights
• GIS Infrastructure inventory
• Complex 2D modeling
• Open channel analysis
• Storm sewer analysis
• CIP development
Mary Lane Overland Row Depth
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 2
- A 5 -year capital improvement plan was
Project Highlights
developed with full project cost estimates.
• CIP development
_ CIP projects include regional solutions that
• Complex 2D analysis
maximize existing infrastructure to address
• Open channel analysis
existing issues, while simultaneously
• Storm sewer analysis
accommodating and promoting future
• GIS infrastructure inventory
development. LAN utilized a combination
• Criteria update
of traditional open channel analysis with
dynamic 2D analysis of interior drainage
systems. A custom GIS system was developed to store and document all master
plan efforts including initial study data and final results. 'This system provides
the ease of analyzing future data
sets.
Date & Duration
Start: March 2013
Completion: November 2013
Reference
Chris Steubing
City of Sugar Land
2700 Town Center Blvd N
Sugar Land, TX 77479
281.275.2780
Project Highlights
• GIS Infrastructure inventory
• Complex 2D modeling
• Open channel analysis
• Storm sewer analysis
• CIP development
Mary Lane Overland Row Depth
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 2
County -wide Watershed Master Plan I Harris County, Texas
` LAN led a project team of three
Date & Duration
engineering firms to develop a master
plan for all 2,500 miles of studied
Start: 2010 /Completion: 2011
and unstudied channels in Harris
Reference
County. The master plan is based on
Gary Bezemek
hydrologic and hydraulic analysis
Harris County Flood Control District
4 performed primarily with detailed
Northwest freeway, Suite 220
5 i LiDAR topography and supplemented
o
Mauston, TX 77092
OF ,x with some channel survey. To cost-
713.684.4075
effectively analyze all channels,
LAN developed a semi - automated
project Highlights
analysis approach and worked with the project team to produce an analysis
• Infrastructure inventory
tool or product. A GIS -based analysis tool was developed to perform the analysis.
. Custom GIS tools and interface
The data was documented in a customized GIS GeoDatabase to integrate with the
. Analyzed 2,500 miles of channel
project analysis tool to define peak flows, establish the existing channel capacity and
level -of- service, design a series of channel and mitigation improvement alternatives,
and develop planning level cost estimates for each alternative. improvement alternatives
include a combination of channel
design types such as earthen, concrete lined or multi -use, and return frequencies of 10 -,
25 -, and 100 -year.
The final deliverable provides electronic distribution of internal and external information, including existing and proposed
ROW, improvement alternative costs, and existing and proposed channel geometry and control structures.
Cottonwood & Lakeview Watershed Master Plan Grand Prairie, Texas
LAN provided program management
Date & Duration services for watershed -wide drainage
Start: January 2013 master plan studies utilizing 2D modeling. ?•? ;`
Completion: February 2013 Responsibilities focused on program
Reference i"
f rente ove sight and guidance, quality ontrolr
Romin Khavari _ reviews for consistency and accuracy in
both the analysis and final deliverable,
City of Grand Prairie
and the development of a cost- effective , I
P.U. Box 534045
procedure to achieve the Citys end goal to - f --
Grand Prairie, TX 75053 -4045
972.237.8145 reduce flooding potential ;'l j'
Project Highlights To minimize cost, LAN determined regions and areas within each study zone which
• 20 modeling would benefit from the development of 2D models, and the areas that could be
• Expert 3rd party quality review adequately analyzed with 1D dynamic modeling and /or steady state analysis such
• Infrastructure Inventory as StormCAD. The study included an inlet level analysis for the study zones to
evaluate existing conditions, problem area identification, preliminary improvement
identification, improvement evaluation, cost estimates, exhibits, and reporting. To improve the modeling accuracy and to
further promote study consistency LAN developed guidelines for study consultants to follow as they model the study areas.
The Detailed Technical Modeling Standards included the study - specific approach for hydrology including the specific
methodology details for developing inlet level hydrographs. The Technical Modeling Standards also included specific
guidance for the selected modeling software for items such as, inlet modeling, surface development, tail water conditions,
rainfall distribution, storm duration, and the establishment of default parameters within the 2D model. Through LAN's
leadership, this program was completed on time and on budget with no schedule delays, interruptions, or changes.
Lockwood, Andrews & Newnam, Inc. ( Master Drainage Plan 3
The organizational chart identifies Ivey personnel, their roles and primary work components required for this project. Each
of the selected team members has outstanding qualifications and extensive experience with similar successful projects.
As the prime firm, LAN will be responsible for all portions of the Drainage Master Plan. Our subconsultants, Chica
and Associates, Chief Solutions, and Jeff Ward Associates will work under the direction of LAN to assist with various
components of the master plan including surveying needs, condition assessment, GIS, and general support, Chica and
Associates is a well- established local firm with a reputation for delivering quality engineering services. They will play a
primary role in the project providing an overall understanding of the City's processes and infrastructure.
As Project Manager, Derek St. John will be the primary point of contact between the LAN team and the City. lie brings
unparalleled experience and success developing master drainage plans for entities throughout southeast Texas. Robert
Balfour will provide a local point of contact and will work with Derek to manage the combined project team.
Team Organization Chart
! Q/UQC Manager
t Saul Nuccitelli, PE, CFM (LAN) q
1. _-.-.._____-_..---.. .. !
Drainage infrastructure Inventory
Fergus Graham, PE (LAN)
Survey
Anthony Leger, RPLS (C &A)
Condition Assessment
Greg Henry, PE (LAN)*
Kelly Shipley, PE (LAN)*
Jeremy Mitchel! (C &A)
CCTV
Greg Davis, PE (CSI)
Schematic Development
Samuel Fountain (C &A)
Matt Dameron (LAN)
NASSCO Condition Assessment Certified
City of Beaumont
Principal -in- Charge
Tony Boyd, PE (LAN)
_- _---- . —_...I
Project Manager
Derek St. John, PE, CFM (LAN)
Assistant Project Manager
Robert Balfour, PE (C &A)
Modeling & Master Plan
Matt Manges, PE, CFM (LAN)
Modeling Analysis
Matt Manges, PE, CFM (LAN)
Chris Frerich, EIT, CFM (LAN)
Improvement concept Development
Brian Whitney, PE, CFM (LAN)
Cost Estimate Prioritization
Brian Whitney, PE, CFM (LAN)
Support Services
Training
Derek St. John, PE, CFM (LAN)
Community Rating System
Janine Ellington, CFM (LAN)
Jeffrey S. Ward, CFM (JWA)
Grant Planning
Jeffrey S. Ward, CFM (JWA)
GIS & CADD Support
Travis Chase (C &A)
David Greaney, EIT (LAN) i
Yang Wu, EIT (LAN)
Availability of Key Staff
LAN's core team of drainage engineers are in the process of completing several long term projects, making them available
to dedicate the necessary time to ensure success for the City of Beaumont's Master Drainage plan.
Lockwood, Andrews & Newnam, Inc, I Master Drainage Plan 4
of drainage experience including
arming, watershed level H &H studies,
,odeling. His extensive drainage
ce is complemented by his experience
;trusting drainage improvements.
He has managed numerous master drainage plans over the
last five years using traditional and advanced applications
of InfoWorks SDACM (1D and 2D), XP -SWMM (1D and
2D), HEC- HMS /HEC -1, HEC -RAS (study and unsteady),
and HEC -2, among others. He is highly skilled in the latest
H &H GIS- related technologies, and is recognized as an
industry leader in this fast - growing area.
Robert has more than 22 years of local design experience,
including hydrologic studies, hydraulic design and
analysis, scour studies, and stormwater pollution
prevention plans. He has performed stormwater drainage
design for numerous roadway reconstruction projects
throughout the City. With this experience, Robert
understands the local impacts of stormwater and is
knowledgeable of the City's standards, specifications, and
preferences.
in addition to his work with the City, Robert contributed
to the City of Bridge City Master Drainage Plan. He
developed site maps and calculations which included
As QA/QC Manager, Saul will be responsible for the
quality of products and supporting analysis. He will
establish a project - specific, quality control plan to ensure
all calculations and deliverables are thoroughly reviewed
and revisions signed off on. Saul has more than 19 years
of experience with stormwater - related project initiatives.
He has provided stormwater management planning and
design products for municipal and regional stormwater
master plans, municipal capital improvement projects
(CIP), and drainage criteria manuals.
He is an expert stormwater modeler and designer, and
couples the two areas of expertise to provide thorough
Most importantly, Derek has utilized the skill sets and
tools described above to manage, lead, and perform several
successful 21) drainage improvement initiatives within the
last several years. He has utilized 2D modeling from the
concept and feasibility project phase through design and
construction, and has witnessed the performance of the
improved system in an extreme event. He looks forward
to demonstrating his solution- focused, problem solving
approach to the City.
Education I Bachelor of Science /Civil Engineering/Texas
A &M University /2001
License ( Texas Professional Engineer No. 96623
Certified Flood Plain Manager No. 0619 -04
analysis of the existing drainage structures and outfall
channels, and proposed adequate structures to remedy the
drainage issues. Further, Robert made recommendations
to increase multiple pipe sizes and re -grade existing ditches
and channels to alleviate flooding, per 5 -year design
criteria.
Education I Bachelor of Science/ Petroleum Engineering/
Louisiana State University/ 1983
Bachelor of Science /Civil Engineering/Louisiana State
University / 1981
License j Texas Professional Engineer No. 70703
and beneficial reviews. He has served in a program
management and review role for PEMA, TxDOT, and
many Texas communities.
Education I Master of Science /Civil Engineering/
Massachusetts Institute of Technology/ 1994
Bachelor of Science /Civil & Environmental Engineering/
Massachusetts Institute of Technology/ 1992
License I Texas Professional Engineer No. 82736
Certified Flood Plain Manager No. 0350 -01N
Lockwood, Andrews & Newnam, ins j Master Drainage Plan 5
Matt is one of the top urban stormwater modeling
engineers in southeast Texas specializing in dynamic and
2A snoeieling. In the last three years, Matt has.performed
five I comp110,x drainage master plans using advanced 2D
modeliug.:He is responsible for engineering services
rela. to H &H analysis for watershed master planning,
preliminary engineering reports, stone sewer and
roadway improvements, open channel improvements, and
Aoodplain delineation.
His career to this point is highlighted by the creation and
development of one of the largest 2D InfoWorks models
in North America. Through his efforts, this'I?exas C
Engineering Excellence Silver Award winning proje
has brought understanding and feasible/cost-Offecti
improvement projects to an area needing solutions.
Education I Master of Civil Engineering/Water Resources/
Texas A &M University /2008
Bachelor of Science /Civil Engineering/Texas A &M
University /2007
License I Texas Professional Engineer No. 108735
Certified Flood Plain Manager No. 0623 -09N
Fergus has more than 15 years of experience performing capital improvement plans. Through this experience, he
drainage analysis and design. His stormwater experience has become an expert in the advanced field of complex
includes H &H studies, drainage master plans, hydraulic H &H modeling using leading -edge 21) hydrodynamic
analysis & impact mitigation, drainage channel analysis modeling software and the development of fally-integrated
and impact mitigation, and storm sewer design. infrastructure GIS systems.
He developed the custom, GIS -based analysis tool for
the Harris County Watershed Master Plan to identify
and prioritize areas of need, planning level costs, and
Sam has 12 years of experience preparing PS &E packages
for assignments including hydrologic studies, hydraulic
design and analysis, and stormwater pollution prevention
plan projects. His recent experience includes schematic
design for nearly $24 million of roadway reconstruction
projects throughout Beaumont.
Janine has more than eight years of experience with the
Community Rating System (CRS) program as an ISO/
CRS Specialist. Her unique skill sets include complete
implementation of the CRS Program, including the new
Jeffrey has 20 years of experience with large, complex
mitigation projects funded under federal, state, and local
programs. He has also supported the City with their CRS
Education I Bachelor of Engineering /Civil/University of
Paisley /1995
License I Texas Professional Engineer No. 101090
He is proficient with Microstation, ArgGIS, Geopak, and
AutoCAD.
Education E Bachelor of Science /Civil Engineering /Lamar
University
Associate of Science/Computer Drafting Technology/
Lamar University
2013 manual. She assisted the City of Beaumont with the
adoption of their CRS program in 2006.
License I Certified Flood Plain Manager
program, including the repetitive loss analysis.
License I Certified Flood Plain Manager
Lockwood, Andrews & Newnani, Inc, j Master Drainage Plan 6
Project Understanding
The LAN team understands the City's desire to develop a
comprehensive master drainage plan to assess the current
condition of the City's drainage system and to guide their
future drainage infrastructure initiatives. The City's current
Master Drainage Plan was completed in 1981 and provides
limited value for future stormwater improvement guidance.
The intent of the proposed master plan is to first inventory,
then understand the performance of the current drainage
infrastructure, and develop a strategic capital improvement
plan designed to cost - effectively reduce flood risk.
Master Plan Study: Key Objectives
Comprehensive Digital inventory of the existing drainage
infrastructure, Including an assessment of its condition
A,,, r:orm e f3rfa tf 511nul t=ort of the drainage
infrastructure to account for overland flow and calibration/
validation with recent significant rainfall
Determination of Drainage System capacity, deficiencies,
and problem area(s)
identification & Prioritization of capital Improvement
projects designed to address identified system deficiencies
Significant flood damage reduction improvements have been and reduce flood risk
constructed by both the City and Jefferson County Drainage Lang -term toot for the City to use to evaluate future
District #6 (13136) over the last 10 years. In particular, the improvement scenarios
Calder Diversion improvement, Fannin Street and Corley
Avenue drainage improvement projects, and various ditch improvements performed by DD6 have dramatically altered the
drainage patterns and system performance of the three major watersheds. Significant investments have been made for flood
damage reduction projects that greatly benefit the City. The master drainage plan will build on and seek to leverage these
investments to maximize the benefits for the community.
Project Management & Planning
LAN will work closely with the City to confirm and identify the primary objectives
for the master plan, and outline a clear and regimented project plan to ensure the
successful accomplishment of each project objective. As Project Manager, Derek
St. John will develop an overall project work plan and schedule, charting out the
planned work to be performed and over their respective time frames. The work plan
and schedule will be reviewed in detail with the City Project Manager and modified
as necessary to ensure the City is satisfied with the overall project and process.
A Project Control Plan (PCP), as shown on the right, will be prepared to serve as
a guide for all team members. A project kickoff meeting will be held with the full
project team and City staff to review the PCP and project schedule. Project meetings
will be scheduled bi- weekly with City staff and relevant team members. Key project
issues and action items identified during these meetings will be documented in
progress reports.
Infrastructure Inventory & Data Collection
The infrastructure inventory is the foundation that the Master Drainage Plan will
be built on. It will also serve as a valuable asset for the City to rely on for years to
come, providing secondary benefits for items such as maintenance and the CRS
program (see CRS section below). The LAN team will develop a well- organized and easy to use GIS system to store the
City's digital infrastructure data. The GIS system will be designed and implemented for drainage infrastructure, and also
accommodate water and sanitary infrastructure. The GIS system will be configured to enable seamless integration and
upload in the project modeling software. A general data collection process will take place, including the acquisition of
available information such as recent reports, historical flood records and flooding complaints (FEMA and local collected
information), record drawing and project information, CIP, and planned project data.
Project Control Plan
A written project control plan (PCP)
will be prepared to serve as a guide
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 7
We will build on the City's significant investment in their existing digitized drainage
infrastructure dataset. The City's base electronic dataset will be imported into the GIS
system and verified /supplemented with record drawing information such as pipe sizes,
flow lines, and system outfalls. Each drainage system in the base GIS system will be field
verified to identify and indicate gaps that will be picked up by survey. We will review
the survey recommendations with the City and incorporate revisions to the survey plan
before mobilizing the surveyor. Survey collection could range from spot checking and
datum leveling for some systems, to full drainage system collection for systems without
available information. Our experience provides efficient development of a quality dataset
using only the necessary amount of traditional field survey. We will find the balance
between labor- intensive, costly field survey and necessary data detail to accomplish
project goals.
Condition Assessment
We anticipate significant assessment /evaluation of the City's drainage system will be
performed as part of the master plan. Field level condition assessment will include the
physical inspection and documentation of safely accessible system components such as
manholes and inlets with limited pipe evaluation. We will work closely with our local
partner Chica & Associates to ensure an efficient and thorough process. Inspection
forms will be reviewed with the City Project Manager and modified as necessary to
meet the specific needs of the City prior to beginning field work.
CCTV condition assessment will be performed in accordance with the NASSCO
Pipeline Assessment Certification Program for locations where pipe condition is
critical to the master planning process. CCTV is an option for proposed improvement
plans where maintaining the existing, in -tact trunk line may be beneficial when
accompanied by a new, parallel trunk line. CCTV could also be performed for critical
infrastructure lines that are considered suspect and in need of evaluation. The LAN
team includes Greg Henry, PE and Kelly Shipley, PE, who are industry recognized
condition assessment and rehabilitation experts proficient in both physical manned
entry inspections and evaluating CCTV video. Greg and Kelly will make experienced
recommendations ranging from localized repairs, trenchless rehabilitation, to complete
replacement; as determined appropriate based on the condition and flow requirements.
All collected condition assessment information will be included digitally in the GIS
system and readily available for access by the City.
Minimal survey to develop
base hydraulics model
Additional detail to
accurately assess
drainage system
and recommend
improvements
From our experience, we have
developed thorough inspection
forms and a methodology for
efficient inspection and data
collection and storage.
We perform condition
assessment any time an
infrastructure component is
touched in the field.
Existing Conditions Simulation & Problem Identification
To assist with developing our project approach and demonstrate the efficiency of our 2D modeling capabilities, LAN has
performed preliminary 2D modeling assessments and made educated observations of many of the drainage systems
serving the City. This process enables us to formulate a plan to accomplish the task of analyzing more than 80 square miles
of drainage area divided into three watersheds. Due to the area's flat landscape, the City receives excessive annual rain fall,
regularly experiences high volume intense events, and receives minimal benefit from infiltration due to largely Impervious
clay soils. The result is a naturally poor draining area with significant flooding challenges.
These challenges are compounded by additional topographic challenges throughout the City. Many of the rail roads
networked throughout the City present additional drainage challenges, by way of elevated corridors hindering the natural
sheet flow patterns. The area immediately north of Long Avenue between Oakland Street and Magnolia Street naturally
drains south to Long Avenue, but is obstructed via overland by from the elevated roadway and rail corridor.
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 8
The storm sewer on Long Avenue is sized to convey the 2 -year event,
resulting in extensive ponding or "bowl" effect due to inadequate overland
runoff conveyance which overloads the sub - surface system, Analyzing
scenarios such as this requires an accurate assessment of overland flow
draining to and trapped in a problem area.
The 2D modeling approach identified in the RFQ is ideally suited to
recognize the causes of these issues and provide the necessary tool to
develop cost - effective solutions. LAN has unparalleled 2D modeling
experience throughout Texas, and our core resources are located nearby
in Houston. We will start the modeling process by importing the drainage
systems directly from the infrastructure inventory GIS system into
the 2D model. Hydrology will be developed through either traditional
drainage area delineation or a more efficient procedure where rainfall is
applied directly to the modeling surface. The City's detailed topography
(LiDAR) allows for the application of rainfall-on- surface. The decision
between traditional drainage area delineation hydrology and rainfall-on-
surface will be made with the City Project Manager after evaluating the
advantages and disadvantages for each option. If traditional drainage area
hydrology is implemented, LAN will utilize the Clark Unity Hydrograph
methodology and the accompanying analysis parameters from the DD6
Drainage Criteria Manual. While rainfall applied to the surface is not
unique to LAN, we have developed custom tools that are unique that
allow us to implement the approach in a very accurate and efficient
manner. We also spot check between 5 to 10 percent of drainage area peak
flows with expected rain on surface peak flows to ensure accuracy.
When developing the hydraulics portions of the model, LAN will begin
by dividing the City into the major watersheds or subwatersheds, This will
likely result in three or four comprehensive models covering the entire
City. Some overlap is expected between the models to account for system
or basin transfer via overland flow. LAN will also consider modeling detail
options and present recommendations to the City Project Manager. For
planning exercises such as this master plan, analysis at a trunk line level
is often sufficient, however, for areas with identified undersized inlets and
laterals, LAN my recommend a more detailed analysis to ensure accurate
problem identification. Tail water is another significant consideration. We
recommend incorporating the receiving open channels into the storm
sewer models where it is cost - effective, given the backwater dependence of
the drainage systems.
Finally, the existing conditions model will be reviewed through LAN's
detailed and thorough quality control process. The model will be reviewed
meticulously for stability and parameters to ensure accuracy. LAN has
developed extensive check lists and quality review material for reviewing
2D modeling. This effort was furthered by a recent 2D planning study
for Grand Prairie, where LAN performed detailed quality control for 2D
models from five individual consultants. We will run the reviewed model
with a historical rainfall event to validate and calibrate the model results
against available flooding and high water information from that event.
There appear to be several areas within the
City where the surface drainage conveys
excess runoff away from the sub- surface
system.
When the capacity of the sub - surface
drainage system is exceeded, the excess
runoff is conveyed overland to other
watersheds and drainage systems.
This overflow can cause a significant
impact on the receiving system.
Lockwood, Andrews & Newnarn, Inc. I Master Drainage Plan 9
The existing conditions models will be thoroughly evaluated to identify and
understand the different system deficiencies, with each deficiency logged
and documented with a brief explanation of the issues and any noteworthy
observations. Our goal is to determine whether the drainage systems are inlet
controlled, outlet controlled (high tail water), or undersized. In addition to a
comprehensive holistic system evaluation, LAN has developed a systematic
process to help isolate different potential system deficiencies. Our evaluation
begins with a review of the inlets and other potentially restrictive devices to
evaluate and understand their influence or non - influence on the system. To
accurately evaluate the conveyance system, all inlet restrictions are removed
to allow the unrestricted system to be stress tested. Tail water conditions are
evaluated and high tail water conditions are artificially remedied to further
evaluate the performance of the storm sewer. The complete model with inlet
restrictions in place is thoroughly evaluated for potential system overflows.
All overflows are cataloged and quantified with overland flow hydrographs to
benchmark the existing overflow for proposed conditions comparisons and
understand the influence and severity (or Iack of) on the receiving system.
To combat the (ity's I, t
explore: _LAN will
Regional Solutions
Projects that Impact and affect large regions beyond
the primary project coMdor. The {altler DlOrsion is an
example of a regional solution on a very large scale.
Local Improvements
Storm sewer capacity improvements, or roadway
reconstruction and overland flow adjustments
(pavement condition and utility condition
considerations).
Expedited Projects pow hanging fruit)
Inlet and lateral restriction replacement, non - roadway
reconstruction overland flow improvements, and
outfall improvements,
Capital Improvement Project identification & Prioritization
Effective solutions begin by understanding the problem and the related issues that impact or influence the situation.
Isolating problems as described above can help to fully understand the issues and naturally points to potential
improvement concepts. The City appears to be challenged by small (likely undersized) storm sewers, inadequate overland
flow paths, and isolated bowl areas. To combat these challenges, LAN will explore solutions on a regional, local, and
expedited level. While the City does appear to have significant challenges it also has the key advantage of being adjacent to
the Neches River. This allows for free outfall and increased discharges, generally eliminating the need for detention in those
regions that are served by the Neches River.
Automated Benefit Evaluation
LAN will develop conceptual plans to completely address the study area's
deficiencies based on various combinations of the potential solutions. Each
conceptual plan will be modeled and optimized using the comprehensive
2D model, Benefits of each improvement will be determined using LAN's
sophisticated and custom GIS model builder tools designed to automate the
process of quantifying improvement benefit (see graphic to the right). This
automation allows for rapid scenario evaluation and optimization.
LAN will 'identify the most effective and beneficial improvement alternatives
and prepare planning level cost estimates. We recognize 80 percent of costs
are usually contained within 20 percent of the items. Attention will be given
to those items that influence the project cost when evaluating the alternatives
such as Right -of -Way (ROW) acquisition, pavement replacement, additional
detention storage volume, additional storm sewer capacity, and tunneling.
Improvement projects will be prioritized based on a weighted matrix of
variables. LAN will work directly with the City to develop the variable
categories and weights. Standard variables include cost, benefit, number of
structures removed from flooding, number of intersections removed from
flooding, ROW acquisition, environmental challenges, pavement condition
(using the City's recently collected information), and CIP overlap. Holistic
plans will be prioritized as will individual plan components.
• Number of structures removed from flooding
• Dollar value benefit via USACE depth damage
reduction curves
• Number of structures made passable
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Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 10
LLLQL rav)c6L SLLLGUUIGS dIIU
milestone dates will be upheld. To
meet the project schedule, LAN will
work closely with the City to identify
specific and critical project scheduling
requirements, including key milestone
date and initial project prioritization list
for the upcoming CIP cycle.
Undeveloped Improvement Plan
The master plan will be comprehensive and will include a strategy for the undeveloped portions of the City that will
serve as a guide for future development. The undeveloped regions will be evaluated for ultimate conditions to determine
the expected ultimate infrastructure and ROW requirements. Opportunities for regional and sub - regional drainage
improvements will be identified and documented. LAN recently performed a drainage master plan for the Harris County
Flood Control District where drainage plans were created for all undeveloped portions of the county. The evaluation
methods and custom tools developed for those drainage plans will be incorporated into the City's Master Drainage Plan to
minimize time and engineering effort.
Community Rating System (CRS)
The City's CRS program is currently operating at a class 8 and is due for reverification using the new CRS Coordinators
Manual in 2014. LAN is the leading state expert in CRS support with CRS /ISO specialist Janine Ellington on staff. Our
team also includes Jeffrey Ward, who supported the original CRS application through the development of the Repetitive
Loss Analysis, part of the City's Hazard Mitigation Plan. Janine and Jeff will assist the City with the reverification process.
The new manual requires changes to nearly all of the City's current CRS activities, including the development of a Public
Information Plan. Our team is experienced with efficiently developing the plan, and understands exactly what FEMA
will and will not accept. Further, we can identify opportunities to leverage the investment in the Master Drainage Plan to
further the City's progress in the CRS program. Significant CRS points are achieved for full or partial system inventory
with an accompanying inspection plan. We understand the CRS system and the means to efficiently gain approval, and are
committed to assisting the City with achieving CRS program goals.
Documentation & Reporting
LAN will summarize and document the project with a comprehensive Master Drainage Plan report, provided in both
electronic and hard copy. The report will be concise and designed for use by City Council and residents, with detailed
appendices and support sections. The report will be prepared to benefit the CRS program. Projects from the recommended
improvement plan will be organized as Capital Improvement Projects and documented with standard City project cut
sheets. The core project components, including the model inputs and outputs, will be stored within the comprehensive and
easy to use GIS.
Training
The LAN project team is well qualified to train and support City staff. Our project leads are experienced trainers and enjoy
working with staff to build the foundation that will allow them to effectively utilize the information and data.
Covington Woods Drainage Master Plan
11/2013
11/2013
League City Master Drainage Plan, Phase 11
2/2014
1/2014*
Harris County Watershed Master Plan
6/2011
6/2011 **
Cottonwood & Lakeview Watershed Master Plan
2/2013
2/2013
* Projected completion date
** Schedule adjusted with scope change
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 11
The LAN stormwater team is built around our dynamic
and 2D modeling experts. Our modeling specialists lead
the industry with large scale and complex modeling
projects using a variety of steady state, dynamic, and
2D modeling software packages. Our expertise is broad
reaching and in demand, having presented and provided
2D modeling training at local, state, and national forums.
LAN's expert modeling team, led by Matt Manges, is
particularly skilled at utilizing 2D modeling to perform
master drainage plans. We have completed six 2D master
drainage plan studies over the last two years including
the development of the largest detailed 2D models in
North America. We have pioneered the usage of 2D
stormwater modeling for flat urban areas in southeast
Texas and were one of the first firms to introduce this type
of modeling to the region. Our local modeling experts
have performed more urban 2D drainage studies in this
part of the state more than any other firm. Our knowledge
and understanding of how best to utilize 2D technology
is showcased in the approach section of this qualifications
statement.
Analysis Tool Evaluation
y
Simt(y. hers
✓
✓
Multi - resolution mesh
✓ ✓
✓
P?oe�ssg and Xuttlmes, .
✓✓
Model development efficiency
✓✓
✓✓
Cmcu ent editors
✓ ✓
Graphical model outputs
✓ ✓
✓ ✓
Ita provetent evalnatioinis
✓✓
✓✓
GIS integration ✓ ✓ ✓
$ull<t in eepo�ui�g-
Moderate capabilities (✓ } The above evaluation is our opinion based on
Advanced capabilities (✓ ✓) our experience with the software packages
and does not represent an endorsement.
Each 2D modeling too also has limitations, strengths, 5000 node 2D ICM (1 license)
advantages, and disadvantages relative to other tools. The
differentiator is the engineer applying the tool to efficiently 2000 node 2D ICM (1 license)
and reasonably obtain the answers to the questions they
are seeking. The modeling experts on the LAN stormwater
team understand the role of the software packages and
leverage that perspective to deliver quality evaluations
that meet the needs and specifications of our clients.
Effort required to setup, run, and extract results from
most 2D dynamic modeling software is fairly similar. The
data requirements to evaluate a storm sewer system and
surrounding area are nearly identical between each of
the modeling software packages. Differentiators between
software packages can be found in input formats, ease of
use or complexity, analysis stability, data storage format, reporting ability, and user interface.
Unlimited node 2D ICM (1 license)
Unlimited node full 2D (1 license)
LAN is committed to the small and disadvantaged business
program and strategically teams, with key subconsultants to
provide specialized services to clients. Our selection process
focuses on the client's needs first, teaming with firms who
provide quality services and complement our in -house
resources. We are fully committed to meeting and exceeding
the minority participation goal on this project, and selected
Chica & Associates as a primary partner because of their
track record with similar projects.
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 12
RFQ SHEET
Request for Qualifications
for Engineering and Related Services
for City of Beaumont Master Drainage Plan
RFQ No. BMTPWENG0053
Di7ePnNnFR 17VFnRA4ATlf)Ar!
Company Name
Lockwood, Andrews & Newnam, Inc.
Responder's Name
In Printed Form
Derek St. John
RESPONDER'S
SIGNATURE
(Signature REQUIRED for bid to be accepted.)
Responder's Title
Associate, Team Leader
Company Physical Address
2925 Briarpark Drive, Suite 400
Street
Houston Texas
77042
City State
Zip Code
Company Mailing Address
2925 Briarpark Drive, Suite 400
Street or P.O. Box
Houston Texas
77042
City State
Zip Code
Company Telephone Number
713.266.6900
Alternate Phone Number
713.821.0380 (Derek direct line)
Company Fax Number
713.266.2089
E-mail Address
DStJohn @Ian- inc.com
-7-
Lockwood, Andrews & Newnam, Inc. J Master Drainage Plan 13
IRFQ SHEET CONTINUED
DATE OF DELIVERY AFTER RECEIPT OF ORDER: November 21, 2013
WARRANTY:
Receipt is hereby acknowledged of the following addenda to the Specifications:
Addendum No. 1 dated
Addendum No. 2 dated
Addendum No. 3 dated
Addendum No. 4 dated
DOES YOUR BID MEET SPECIFICATIONS?
Received
Received
Received
Received
YES X NO
IF NO IS INDICATED, ATTACH SHEET INDICATING EXCEPTIONS.
PLEASE CHECK THE FOLLOWING THAT WILL APPLY TO YOUR COMPANY: N/A
Ownership of Firm (51 % or more) Non - Minority Hispanic Black Other
Minority (please specify) Female Owned Handicapped Owned
Small Business (less than $1,000,000 annual receipts or 100 employees)
CERTIFICATE OF CORPORATE BIDDER
1, J. Anthony Boyd . CERTIFY
THAT 1 AM Senior Vice President
(title) OF THE CORPORATION NAMED AS
BIDDER HEREIN; THAT Derek St. John
_WHO SIGNED THIS BID ON BEHALF OF THE
BIDDER, WAS THEN Associate, Team Leader
. (title) OF SAID CORPORATION;
THAT SAID BID WAS DULY SIGNED FOR AND
ON BEHALF OF SAID CORPORATION BY
AUTHORITY OF ITS GOVERNING BODY AND IS
WITHIN THE SCOPE OF ITS CORPORATE
POW 7 �7 7U
$ ATURE OF 61410EA
J. Anthony Boyd
TYPE OR PRINT NAME
Senior Vice President
TITLE OF OFFICER
BIDDERS
The undersigned affirms that they are duly authorized to
execute this contract, that this company, corporation,
firm, partnership or individual has not prepared this bid
in collusion with any other Bidder, and that the contents
of this bid as to prices, terms or conditions of said bid
have not been communicated by the undersigned nor by
any employee or agent to any other person engaged in
this type of business prior to the official opening of this
bid.
Vendor Lockwood, Andrews & Newnam, Inc.
Address2925 Briarpark Drive, Suite 400
Houston Texas 77042
Bidder / %. yr z.
(Signature)
Bidder Derek St. John
(Print Name)
Position With Company_ ssociate, Team Leader
(Title)
Lockwood, Andrews & Newnam, Inc. I Master Drainage Plan 14
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491, 80th Leg., Regular Session.
OFFICE USE ONLY
osre ReogW
This questionnaire is being filed in accordance with Chapter 176, local Government Code by a person
who has a business relaboW* as defined by Section 176.001(1 -a) with a bcal governmental entity and the
person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later
than the 7th business day after the date the person becomes aware of facts that require the statement
to be filed. See Section 176.006, Local Government Code.
A person commits an offense if the person knowingly violates Section 176.006, Local Government
Code. An offense under this section is a Class C misdemeanor,
1 Name of person who has a business relationship with local governmental entity.
N/A
❑ Check this box If you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not
later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
Name of local government officer with whom flier has employment or business relationship.
N/A
Name of Officer
This section (item 3 including subparts A, B, C & D) must be completed for each officer with whom the filer has an
employment or other business relationship as defined by Section 176.001(1 -9), Local Government Code. Attach additional pages
to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment
Income, from the flier of the questionnaire?
aYes a No
B. Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the
direction of the local government officer named in this section AND the taxable Income is not received from the local
governmental entity?
= Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local
government officer serves as an officer or director, or holds an ownership of 10 percent or more?
aYes Q No
D. Describe each employment or business relationship with the local government officer named in this section.
4
.? rsz November 21, 2013 9
4
�
Signature of person doing business with the govemmental entity Date
Adopted 06!28/2007
Lockwood, Andrews & Newnam, Inc. i Master Drainage Plan 15
STATEMENT OF CITY CHARTER GENERAL CONDITIONS OF BIDDING
PROVISION ON CONFLICT OF INTEREST (Revised 3/13/13)
The following provisions were adopted in an effort to avoid
potential conflict of interest with prospective bidders and City
employees or officers in the awarding of City contracts:
No officer, elected or appointed, or other employee of the
City shall have a financial interest, direct or indirect, or by
reason of ownership of stock or share exceeding one percent
(I %) in a business entity contracting with the City. Nor shall
such officer or employee be financially interested, directly
or indirectly, in the sale to the City of any land, materials,
supplies or services from such business entity, except on
behalf of the City in his official capacity as an officer or
employee.
2. Any willful violation of this provision shall constitute
malfeasance in office and any officer or employee guilty
thereof shall thereby forfeit their office or position.
3. Any violation of this section with the knowledge expressed
or implied of the person or business entity contracting with
the City shall render the contract involved null and void.
(Beaumont City Charter, Article XVII, Section 9.)
I, Derek St. John (name) have
read and hereby understand the aforementioned Beaumont City
Charter provision prohibiting conflict of interest between City
employees or officers and prospective bidders in the award of
City contracts. I affirm, to the best of my knowledge and belief,
that there is no conflict of interest between the herein stated
person or business entity and any City officer or employee if a
City contract is awarded, I further state that I have no outside
interests that conflict or suggest a potential conflict of interest
with the City. I understand that knowledge, express or implied, or
concealment of such material fact could nullify and void any
such City contract awarded.
If I am awarded this contract, I herein agree to report
promptly any further situation that might involve or appear to
involve me in any conflict of interest with the city.
SIGNED this the 21 day of November , 2013
Name
Associate, Team Leader
Title
-10-
FAILURE TO COMPLY WITH THESE GENERAL
CONDITIONS OF BIDDING MAY RESULT IN THE BID
BEING DISQUALIFIED.
1. BIDDING:
A. All bids must be on blank forms furnished by the
Purchasing Division, and must be written in ink or by
typewriter. Pencil quotations will not be considered.
The bid must be executed personally by the bidder, or if
executed by an agent, a power of attorney or other
evidence of his authority to act on behalf of the bidder
must accompany the bid. If the bidder is a corporation,
the certificate of corporate bidder must be executed
under the corporate seal by some duly authorized
officer of the corporation other than the officers signing
the bid. By execution of the bid, the bidder accepts a] I
general and special conditions of the contract and the
specifications.
B. TIME & DATE: Formal bids must be in the office of
the City Clerk by 2:00 P.M., local time, on the day bids
are due, unless otherwise specified; an early postmark
will not suffice. Be sure you have allowed ample time
for postal delivery. The City will not be responsible for
the delivery of your bid to the office of the City Clerk.
If you choose to send your bid by postal delivery then
it is recommended that you call the City Clerk's office
to verify receipt of your bid prior the bid opening.
Formal bids may NOT be faxed or e- mailed.
Informal bids are due at the date and time stated in the
bid document. Informal bids may be faxed.
C. WITHDRAWAL OF BID: A bidder may withdraw his
proposal before Council acceptance of his bid without
prejudice to himself, by submitting a written request for
its withdrawal to the City Clerk.
D. Bids should show net prices, extensions and net total. In
case of conflict between unit price and extensions, the
unit price will govern.
E. No change in price will be considered after bids have
been opened.
Unless otherwise specified, any catalog or
manufacturer's reference or brand name used in
describing an item is merely descriptive, and not
restrictive, and is used only to indicate type, style or
quality of material desired. If a bidder quotes on an
article other than the one specified, which he considers
comparable, the name and grade of said article must be
Lockwood, Andrews & Newnam, Inc. ( Master Drainage Plan 16
CITY OF BEAUMONT
INSURANCE REQUIRMENT
1, the undersigned AgentBroker, reviewed the insurance requirements contained in this bid document with the
below identified Contractor. If the below Contractor is awarded this contract by the City of Beaumont, l will be
able to, within ten (10) days after being notified of such award, furnish a valid insurance certificate to the City
meeting all of the requirements defined in this RFQ, with the following changes to Attachment A. Insurance
Coverage Requires section 4, amended to $2,000,000 per claim & aggregate, for the negligent acts or omissions
of your officers & employees. Required Provisions section (A) Add except for Professional Liability & Workers
Compensation, (B) Delete non - renewal or material change, (C) Delete by registered mail, and (D) Add except for
Professional Liability.
R_V?""P
Ronald J. Locktan
Agent (Signature) Agent (Print)
Name of Ageney/Broker:
Address of Agent/Broker:
City/State/Zip:
Lockton Companies
444 W. 47th Street
Kansas City, MO 64112
Agent(Broker Telephone #: L816)9604000 _
CONTRACTOR'S NAME: Lockwood, Andrews & Newnam, Inc.
(Print or Type)
If this time requirement is not met, the City has the right to invalidate the bid award and award the contract
to the next lowest bidder meeting specifications. Should an awarded bid be invalidated the Contractor may
be liable for breach of contract. If you have any questions concerning these requirements, please contact
the Purchasing Manager for the City of Beaumont at (409) 880 -3720.
19
Lockwood, Andrews & Newnam, Inc. + Master Drainage Plan 17
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Lockwood, Andrews & Newnam, Inc. j Master Drainage Plan 18
ATTACHMENT C
SERVICES TO BE PROVIDED
PHASE I, II, &. III
BY LAN, INC.
Cary of Beaumont Waster Drainage Plan - LAN
Lockwood, Andrews
& Newnam, Inc.
A LEO A DALY COMPANY
November 4, 2014
Joseph Majdalani, PE, PhD, CFM
Public Works Director
City of Beaumont
801 Main Street, Suite 200
Beaumont, Texas 77704
Attention: Joseph Majdalani, PE, PhD, CFM
Re: City of Beaumont Master Drainage Plan
Dear Dr. Majdalani,
Per your request, Lockwood, Andrews & Newnam, Inc. has prepared a general scope and fee
schedule for City of Beaumont Master Drainage Plan. The effort described in Exhibit A will include
the proposed scope of services to complete the city -wide master drainage plan. In general, the tasks
include full data collection, development of a GIS, digital drainage inventory, existing conditions
analysis, problem identification and conceptual improvement development, proposed conditions
analysis, CIP recommendation and reporting.
The purpose of the Master Drainage Plan (MDP) is to develop a comprehensive understanding of the
City of Beaumont's current drainage, and a plan to address the identified drainage deficiencies. The
plan will be result in a strategic capital improvement plan (CIP) designed to reduce flooding risk.
This project is expected to cost $1,500,000 and is proposed to be divided into three (3) project phases
with the first phase funded at $500,000.
In Phase One, we propose to collect data, inventory the area, evaluate the existing
conditions, and evaluate preliminary improvements for watersheds located east and south of
IH -10 and bound by the Neches River.
In Phase Two, we propose to finalize improvements recommenced in phase one, collect data,
inventory the area, evaluate the existing conditions, and evaluate preliminary improvements
for watersheds located north of IH -10 and east of Highway 287.
In Phase Three, we propose to finalize improvements recommended in phase two, collect
data, inventory the area, evaluate the existing conditions, and evaluate preliminary
improvements for watersheds located west of IH -10 and west of Highway 287. Phase three
will also include final master drainage plan reporting.
We are prepared to begin this task immediately and look forward to supporting Beaumont on this
important project. Please feel free to contact me at 713 -266 -6900 or by email at dstjohn @lan- inc.com
if you have any additional questions.
Sincerely,
Derek St. John, P.E., CFM
Associate, Team Leader
Attachments:
Exhibit A — Scope of Services
Exhibit B — Fee Schedule
29258riarparicDrive • Houston, Toms 77042 -3720 • 711266.8900 • Fax.773.266.2089 • www.lanArr.COM