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Home My WebLink AboutRES 14-214RESOLUTION NO.14 -214 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute an Interlocal Agreement between the City of Beaumont and the Cities of Port Neches, Nederland, Orange, Groves, and Port Arthur and the Counties of Jefferson and Hardin for the allocation of the award of federal grant funds and local matching costs between the local governmental entities participating in the South East Texas Regional Radio System (SETRRS). The Interlocal Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of September, 2014. s n1 MIit, N �f a - y r Becky Am - INTERLOCAL AGREEMENT WHEREAS, the Cities of Port Neches, Nederland, Groves, Port Arthur, Beaumont, Jefferson County, Hardin County, and the City of Orange herein called "Stakeholders ", made applications with the Port Security Grant Program 2014 with three (3) separate grant applications to the Department of Homeland Security (DHS) in an amount totaling $3,094,458 (Federal $2,320,844: Match $773,614) to improve "Interoperability" on the South Last Texas Regional Radio System (SETRRS) shown in Exhibit A; and, WHEREAS, certain Stakeholders are participating in sharing costs on each of the three (3) separate grant applications depending on where they are Iocated or how they are using the SETRRS; and, WHEREAS, the three (3) applications include: Application 41 by the City of Port Neches includes Project 41 on Exhibit A in the amount of $900,458 (Federal 5675,343; Match $225,114) for 20 GTR8000 P25 repeaters - match cost shared between Port Neches, Nederland, and Groves; Application #2 by the City of Port Arthur includes Projects #2 & 43 on Exhibit A in the amount of $1,509,000 (Federal $1.131,750-, Match $377,250) for towers in Port Arthur and Hardin County - match cost shared between all Stakeholders except for the City of Orange; Application #3 by the City of Beaumont includes Project 44 on Exhibit A in the amount of $685,000 (Federal $513,750; Match $171,250) for annual Motorola maintenance costs ;.n FY 15 -16 - Match cost shared with all Stakeholders; and, WHEREAS, On Application #1 - the Cities of Port Neches, Nederland, and Groves herein called "Cities ", with the City of Port Neches as the applicant, submitted and were awarded a Port Security Grant in 2014 from the Department of Homeland Security (DI -IS) in the amount of $900,458 for 20 GTR8000 P25 repeaters to improve "Interoperability" on the South East "Texas Regional Radio System (SETRRS); and, WHEREAS, as Stakeholders on the SETRRS, the Cities are participating in the completion of replacement of analog repeaters with P25 repeaters on the four (4) Jefferson County towers for which the other Jefferson County Stakeholders (Jefferson Interlocal Agreement — "PSG 2014" Page 1 of 13 EXH I BIT "A" County, Beaumont, and Port Arthur) have already replaced their portion of the repeaters on the Jefferson County towers of the SETRRS; and, WHEREAS, 20 GTR8000 P25 repeaters will be located in Jefferson County at four (4) tower locations as follows: 1) 5 each go to the tower on Pine and Marina Street in Beaumont, Texas; 2) 5 each go to the tower on 337 Pine Street, Port Neches, Texas, 3) 5 each go to the tower on Meeker Road and Highway 90, Beaumont, Texas; and 4) 5 each go to the tower on Highway 73, 9.3 miles east of Winnie, Texas; and, WHEREAS, it is necessary for the Cities to establish a structure as to how the 25% match costs are distributed by per capita as per Interlocal Agreement dated the 8"' day of June A.D., 1993 between the Cities: Project #1: Port Neches - $65,485.81, Nederland - $83.877.66, and Groves - $75,751.03 for the SETRRS, which are illustrated on Exhibit A and are split between FY 14 -15 and FY 15 -16; and WHEREAS, On Application #2 - the Cities of Port Neches, Nederland, Groves, Port Arthur, Beaumont, Jefferson County, and Hardin County herein called "Entities ", with the City of Port ,Arthur as the applicant, submitted and were awarded a Port Security Grant in 2014 from the Department of Homeland Security (DHS) in the amount of $1.509;000 for Project 42 - one tower & repeaters at the Port Arthur Water Plant and Project #3 - repeater equipment for one leased tower in Sour Lake, Hardin County to improve "Interoperability" on the South East Texas Regional Radio System (SETRRS); and, WHEREAS, it is necessary for the Entities to establish a structure as to how the 25% match costs are distributed between the Entities: Project #2: Port Neches — S 15,606.18, Nederland - $18,254.50, Groves - $11,160.78, Port Arthur — $48.142.70, Beaumont - $125,227.76, Jefferson County - $54,858.08, and Project #3: Hardin County - $104,000, which are illustrated on Exhibit A; and, WHEREAS, On Application 43 - all Stakeholders with the City of Beaumont as the applicant, submitted and were awarded a Port Security Grant in 2014 from the Department of Homeland Security (DHS) in the amount of $685,000 for Annual Motorola maintenance costs to reduce recurring costs and improve "Interoperability" on the South East Texas Regional Radio System (SETRRS); and, Interlocal Agreement - "PSG 2014" Page 2 of 13 WHEREAS, it is necessary for the Stakeholders to establish a structure as to how the 25% match costs are distributed between the Stakeholders: Project 44: Port Neches — $7,162.55, Nederland - $8,378.01, Groves - $5,122.31, Port Arthur -- $22,095.37, Beaumont - $57,474.02, Jefferson County - $25,177.44, Hardin County - $12,284.85, and Orange - $33,555.45 which are illustrated on Exhibit A; and, WHEREAS, each Stakeholder, under authority of the Interlocal Cooperation Act, § §791.001 el seg, Texas Government Code, has determined that it is in their best interests to enter into this Interlocal Agreement. NOW, THEREFORE, THE STAKEHOLDERS AGREE AS FOLLOWS: I. To pay the 25% Match Costs on the respective Projects as shown in Exhibit A. BILLING FROM PORT NECHES Application #I - 20 GTR8000 P25 repeaters: 1. The 25% match amount for purchasing 20 GTR8000 P25 repeaters will be paid by each member of the Cities with the calculation based on per capita population as per [nterlocaI Agreement dated the 8 "' day of June A.D., 1993 between the Cities for services provided at Central Dispatch located in Nederland (see Project 91 on Exhibit A). The total portion for each city is as follows: Port Neches - $65,485.81, Nederland - $83,877.66, and Groves - $75,751.03. 2 The Entities shall remit payment to the City of Port Neches within 30 calendar days of date of such invoice. BILLING FROM PORT ARTHUR Application #2 — Towers in Port Arthur & Hardin County: Interlocal Agreement — "PSG 2014" Page 3 of 13 I. The 25% match amount for purchasing a Tower and equipment to be located at the Port Arthur Water plant in Jefferson County; and, the 25% match amount for purchasing Tower equipment for a leased tower in Sour Lake. Hardin County, will be paid by each member of the entities with the calculation based on the number of subscriber units on the SETRRS within their respective Counties as per Amended Interlocal Agreement, South East Texas Regional Radio System dated the 27th day of March A.D., 2012 between the Stakeholders for services on the SETRRS (see Project 42 and Project #3 on Exhibit A). 2. Exhibit A - Project #2: The total match portion for each entity in Jefferson County is as follows: Port Neches - $15,606.18, Nederland - $18,254.50, Groves - $11,160.78, Port. Arthur - $48,142.70, Beaumont - $125,227.76, and Jefferson County - $54,858.08 (see Exhibit A). The City of Port Arthur shall invoice the Cities of Port Neches, Nederland, Groves, Beaumont, and Jefferson County upon completion of the Jefferson County Tower. 1. Exhibit A - Project 43: The total match portion for Hardin County is $104,000.00 (see Exhibit A). The City of Port Arthur shall invoice Hardin County upon completion of the installation of equipment at the leased tower in Sour Lake, Hardin County. 4. The Entities shall remit payment to the City of Port Arthur within 30 calendar days of date of such invoice. BILLING FROM JEFFERSON COUNTY Application #3 -- Motorola Maintenance in FY from October 2015- September 2016: 1. Motorola Maintenance fees for the Stakeholders will be invoiced from Jefferson Country as shown in Project 44 (see Exhibit A) as per Amended Interlocal Agreement, South East Texas Regional Radio System, dated the 27th day of March A.D., 2012 between the Stakeholders for services on the SETRRS in May 2016. 2. Project #4: (see Exhibit A) The City of Beaumont will draw down the Federal funds from the Port Security Grant Program, 2014 and pay the Federal Interlocal Agreement - "PSG 2014" Page 4 of 13 Allocation of $513,750 for Motorola maintenance in May of 2016. The 25% grant match amount of $171,250 of the remaining Motorola maintenance fees in FY from October 2015- September 2016 is divided among Stakeholders as follows: Port Neches - $7,162.55, Nederland - $8,378.01, Groves - $5,122.31, Port Arthur - $22;095.37, Beaumont - $57,474.02, Jefferson County - $25,177.44, Hardin County - $12,284.85, and Orange - $33,555.45. (see Exhibit A). 3. The Stakeholder entities shall remit payment, with the exception of the City of Beaumont, to Jefferson County as per the calculation based on the number of subscriber units on the SETRRS within their respective Counties as per Amended Interlocal Agreement, South East 'Texas Regional Radio System dated the 27th day of March A.D., 2012 between the Stakeholders for services on the SETRRS within 30 calendar days of date of such invoice and reflect the 25% grant match amount for Motorola maintenance for FY from October 2015- September 2016. 4, Jefferson County shall remit. Stakeholder entity matching funds to the City of Beaumont within 30 calendar days of date of such invoice. Interlocal Agreement - "PSG 2014" Page 5 of 13 City of Port Neches Mayor ATTEST: City Secretary APPROVED FOR FORM: City Attorney APPROVED FOR ADMINISTRATION City Manager Interlocal Agreement — "PSG 2094" Page 6 of 93 City of Nederland Mayor ATTEST: City Secretary APPROVED FOR FORM: City Attorney APPROVED FOR ADMINISTRATION: City Manager lnterlocal Agreement - "PSG 2014" Page 7 of 13 City of Groves Mayor ATTEST: City Secretary APPROVED FOR FORM: City Attorney APPROVED FOR ADMINISTRATION City Manager Interlocal Agreement - "PSG 20 14" Page 8 of 13 City of Port Arthur Mayor ATTEST: City Secretary APPROVED FOR FORM: City Attorney APPROVED FOR ADMINISTR%kTION City Manager Interlocal Agreement - "PSG 2099" Page 9 of 13 City of Beaumont Mayor ATTEST: City Secretary APPROVED FOR FORM: City Attornev APPROVED FOR ADMINISTRATION City Manager Interlocal Agreement - "PSG 2014" Page 10 of 13 Jefferson County County Judge APPROVED FOR FORM: County Attorney lnterlocal Agreement — "PSG 2014" Page 11 of 13 Hardin County County Judge APPROVED FOR FORM: County Attorney lnterlocal Agreement — "PSG 2014" Page 12 of 13 City of Orange Mayor A"TTES"T: City Secretary APPROVED FOR FORM: City Attorney APPROVED FOR ADMINISTRATION City Manager Intertoca/ Agreement — "PSG 2014" Page 13 of 13