HomeMy WebLinkAboutRES 14-177RESOLUTION NO.14 -177
WHEREAS, on November 19, 2013, City Council approved Resolution No. 13 -265
approving the original and amended Texas Department of Housing and Community Affairs
(TDHCA) budgets and authorizing the City Manager to enter into a contract with the Texas
Department of Housing and Community Affiars (TDHCA), Some Other Place, Family
Services of Southeast Texas and Catholic Charities of Southeast Texas for client outreach,
emergency shelter and other homeless prevention services; and,
WHEREAS, an amendment to the contract with Texas Department of Housing and
Community Affairs (TDHCA) is required to amend the FY 2013 Emergency Solutions Grant
(E:SG) funds budget by modifying the line item categories in order to better align them with
the needs of the local homeless services providers;
NOW THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute an amendment
to the contract between the City of Beaumont and the Texas Department of Housing and
Community Affairs (TDHCA) to modify the line item categories of the FY 2013 Emergency
Solutions Grant (ESG) funds to better align them with the needs of the local homeless
services providers. The amendment is substantially in the form attached hereto as Exhibit
"A" and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
August, 2014.
UJI
�U NMA 0,
- Mayor Becky Ames -
ESG Budget Amendment Form
Enter the requested information into the yellow cells and sign below.
Subrecipient Information
Date Submitted: July 31, 2014
Subrecipient: City of Beaumont
Contract Number: 42130001767
PART II. Budget Amendment Request
Categories
Original Budget
Change
New Budget
Street Outreach
$31,600.00
- $16,900.00
$14,700.00
Emergency Shelter
$33,760.00
$0.00
$33,760.00
Essential Services
$0.00
Operations
$33,760.00
- $11,026.00
$22,734.00
Renovation
$0.00
Major Rehabilitation
$11,026.00
$11,026.00
Conversion
$0.00
Uniform Relocation Assistance
$0.00
Homeless Prevention
$65,918.00
$31,874.17
$97,792.17
Housing Relocation and
Stabilization Services - Financial
$1,200.00
$1,852.17
$3,052.17
Housing Relocation and
Stabilization Services - Services
$12,518.00
$12,518.00
Tenant -based Rental Assistance
$52,200.00
$30,022.00
$82,222.00
Project -based Rental Assistance
$0.00
Rapid Re- housing
$65,472.00
- $14,974.17
$50,497.83
Housing Relocation and
Stabilization Services - Financial
$6,249.00
$613.83
$6,862.83
Housing Relocation and
Stabilization Services - Services
$6,460.00
$6,460.00
Tenant -based Rental Assistance
$52,763.00
- $15,588.00
$37,175.00
Project -based Rental Assistance
$0.00
Homeless Management Information
System (HIMS)
$9,500.00
$9,500.00
Administrative Costs
$9,243.00
$9,243.00
Total*
$215,493.00
$0.00
$215,493.00
'Total Original Budget must equal Total New Budget. Amendments only move funds between categories.
Page 1 of 2
PART III. Matching Funds Amendment Request
Categories
Original Budget
Change j
New Budget
_
Other Non -ESG HUD Funds
$14,783.00
$14,783.00
Other Federal Funds
$0.00
_
State Government
$68,510.00
$68,510.00
_
Local Government
$24,000.00
- $24,000.00
$0.00
_
Private Funds
$31,728.00
$51,069.00
$82,797.00
Other
$76,472.00
- $27,069.00
S49,403.00
Fees
t $0.00
Program Income
$0.00
Total **
$215,493.00
$0.00
$215,493.00
"Total New Match Funds must be equal to or greater than Total Original Budget.
Reason 'for Amendment Request
See attachment. Exhibit A- Family Services of Southeast Texas, Exhibit B -Some Other Place and Exhibit C-
Catholic Charities.
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO I TO CONTRACT NUMBER 42130001767
FY 2013 EMERGENCY SOLUTIONS GRANTS (ESGi PROGP VNI (CFDA NO. 14.231)
This Amendment No. 1 to Emergency Solutions Grants Program Contract Number 42730001767 by and between he Thee
'texas Department of Housing and Community Affairs, a public and official agency of the State of Texas ( "Department "),
and City of Beaumont, a political subdivision of the State of Teas ( "Subrecipient "), hereinafter collectively referred to
as "Parties ", is executed on the respective dates indicated to ratite, confirm and acknowledge the execution date of this
Amendment to be .June 01, 2014.
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed that Emergence Solutions Grants Program
Contract Number 42130001767 to be effective on ,June 01, 2014 ( "Contract" ), and
WTIEREAS, the Parties desire to amend the Contract in the manner provided herein below_
AGREENIENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiencv of which are hereby acknowledged, the
Parties agree as follows
SECTION 1.
Exhibit B- Budget, of this Contract is hereby deleted and replaced in its entirety with the attached Exhibit B.
SECTION' 2.
Exhibit C. Match Requirements Document, of this Contract is hereby deleted and replaced in its entirert with the attached
Exhibit C.
SECTION 3.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except 'o the extent that said terns conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the Contract
void by law
SECTION 4.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 5.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all of
which together shall constitute one agreement binding on Parties, not%vithstanding that all the Parties shall not have signed
the same counterpart_
SECTION 6.
It anv of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the coPe of
its authori.xd signature printed by the receiving machine or the electronic transmission to he its original signature.
SECTION 7.
B\ signals this Amendment. the Parties expressly understand and agree that its terms shall become a part of the Contract
as if it werc set forth word for crord therein.
SECTION S.
Thu Amendment shall be binding upon the Parties hereto and their respective successors and assigns
Page I of 5
SECTION ).
Ame!,dmcnt shall he of cctive and memorializes an effective date of.tune 01. 201.1.
% ITNESS OCR HAND EFFECTIVE. June 01, 2013
St BRECIPIENT:
City of Beaumont
a political subdivision of the State of Texas
B�
Title-
1,Dal"
DEPARTiIENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS, a public and official agency of the State
ofTexas
B
-Citic: Its dub authorized officer or representative
Datc:
Pmu e2of;
TEXAS DEPARTMENT OF HOUSING AND COMMI- LAITY AFFAIRS
AMENDMENT NO 1 TO CONTRACT- NUMBER4213000L767
FF 201 ; EMERGENCY SOLU'LIONS GR:\N'T'S (I.SG ) PROGR:IM (CFDA NO 142-,1)
EXIIIBt-F B
BUDGED
City of Beaumont
a political subdivision of the State of Texas
Contract'Iecsn: 10/01/2013 - 09/30/2014
DEPARTNI ENT FINANCIAL OBLIGATIONS
Budget Categor} Catc,ory Totals
Street Outreach
Shelter
Operations
N,lajor Rchai,
Flomelessness Prevention
Housing Relocation and Stabilization. Services -HP Financial
Housing Relocation and Stabilizatior. Services -HP Services
Tenant - based rental assistance -11P
Rapid Re- Housing
1-lousins1 Relocation and Stabilizatior Services -RRH Financial
Housing Relocation and Stabilizatior Services -RRH Services
Tenant -based rental assistance -RRI I
Homeless Management Information System (I1MIS)
Administrative Costs
TOT, A L
S 14,700.00
S33,760.00
$ 22.734.00
S 11.026.00
S 97,792.17
S 3.052.17
$ 12,514.00
S 51222.00
S 50,497.83
S 6.462.83
S 6.460.00
$ 37.175.00
S 9.500.00
S 9,243.00
Additional Funds may be obligated via Ainendment(s) Funds may only be obligated and expended during the current Contract Term.
!nexpended fund balances trill be recapture,.
FOOTNOTES TO BI'D(:I:T FOR AVAILABLE ALLOCATIONS:
Subrecipicnt must request in writing any adjustment needed to a budget category before TDHCA will make any adiustments to the budget
categories. Onh those written request(s) from the Subrecipients received at least 60 days prior to the end of the Contract Term will
he reviewecl. T'DIIC A may decline to review written requests received during the final 60 days of the Contract Term.
Maximum fbr admiristration based on 3.7� 1114 of the total allowable expenditures excluding travel for training
Subrecipicn' riot app'n Administration Funds to pay for travel costs incurred to attend the September 17 -15, 2013 FSG Program. Workshop
held in Austin,Texa.
Pa-c 3 of 5
'TEXAS DEPARTNIENT OF HOUSING AND COMM[ NIT Y AFFAIRS
AMENDMENT NO. I TO CONTRAC F NUMBER 42130001767
EMERGENCY SOLUTIONS GRANTS (ESG) PROGRAM (CFDA NO 14,231)
EXHIBIT C
MATCH REQUIREMENTS DOCUMEN'1
City of Beaumont
a political subdivision of the State of Texas
Contract l e m. I0 /01'2013 - 09/30/2014
I'yne (Source of Match) Dollar Value
Other Non -ESG IJUD Funds S 14,783.00
Other Federal Funds S 0.00
State Government S 68,510.00
Local Government $ 0.00
Private Funds S 82,797.00
Other S49,403.00
hces S0.00
Pro -ram Income $ 0.00
MATCH 'IOTA L S 215,493.00
Paec 4 of c
Subrecip{crt sh v! march their award annount with an equal or greater amount :1f resources trom other than ESG funds in with the
bllowing requirements
Higible Soirees of Match:
o ,te_, source includin g any Federal source ( except for ESG)
o ar,- state, local, and private sources.
If using Federal sources, the folloNNing rules apply to Jtatch Funds:
• the, laws governing any source to t-e used as match must not prohibit those funds from being used as match.
• if ESG funds are to be used as match for another federal program, then that program may not be used as match for ESG, -
Recounition of yiatching Contributions:
o Match funds must meet all the requirements that apply to ESG funds (except expenditure limits)
o "datching contributions must be provided from July 17, 2013 through September R. 2014
o Cash contributions must be expended within the expenditure deadline during the Contract Term
o Von -cash contributions must be made within the expenditure deadline (above)
o Contributions used to matc!� a precious ESG grant may not be used to match a subsequent grant
o C,,wributions Axed to match another federal grant may not be used to match ESG
Fli(giblc TN [)e of Matchino Contributions:
1. Crash Contributions -Cash expended for allowable costs as defined in ONIB Circular A -122 (2 C.F R. Part '_30 ?. Sources of cash
contributions may include private donations, or grants, from Foundations, nonprofits, or local, state and federal funds_
2. Non -Cash contributions -Von -cash contributions are the value of anv real property equipment, goods, or scr%ices contributed to the
Suhrecipicnfs ESG program, provided that they would be allowable if the Subrecipient had to pay for them_
Costs paid b,. program income during the grant period are to be considered as match provided they are eligible costs that supplement the
ESG prop im
Paae 5 of c
Amendment Requests
Exhibit A Family Services of Southeast Texas
Family Services of Southeast Texas would like to repair a broken slab that is affecting two bedrooms at
their Women's shelter. The costs for the repairs would be approximately $11,026.00. The funds in the
amount of $11,026.00 will be transferred from The Emergency Shelter- Operations Line Item to The
Emergency Shelter -Major Rehabilitation Line Item.
Exhibit B Some Other Place
Some Other Place is unable to provide the mental health services, as described by The TDHCA for the
Street Outreach Budget. Failed attempts were made with local mental health providers to deliver
services, as requested by The TDHCA and they have not been able to secure those services. Homeless
mentally ill individuals are currently being served through other programs. Some Other Place is
requesting that funds in the amount of $16,900 ($7,722.00 Emergency Mental Health Services and
$9,178.00 Caseworker's salary) be transferred from Street Outreach to Homeless Prevention - Tenant
Based Rental Assistance Line Item ($12,610.00) and the Rapid Rehousing- Housing Relocation and
Stabilization Services - Financial Line Item ($4,290.00). They would also like to take $8,148.00 from Rapid
Rehousing- Tenant Based Rental Assistance Line Item and $1,824.00 from Rapid Rehousing- Housing
Relocation and Stabilization Services - Financial Line Item and transfer the total amount of $9,972.00 to
Homeless Prevention - Tenant Based Rental Assistance Line Item.
Exhibt C Catholic Charities
Catholic Charities needs more funding for Homeless Prevention- Financial, Services and Tenant Based
Rental Assistance. Catholic Charities is requesting that funds in the amount of $1,852.17 be transferred
from Rapid Rehousing - Housing Relocation and Stabilization Services - Financial Line Item to the Homeless
Prevention- Housing Relocation and Stabilization Services - Financial Line Item, $7,440.00 from Rapid
Rehousing- Tenant Based Rental Assistance Line Item to the Homeless Prevention- Tenant Based Rental
Assistance Line Item. In addition, they would like their entire budget of $71,734 of the Matching funds
to be transferred to Private funds Line Item.
RESOLUTION NO.13 -265
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT.
THAT the City Council hereby approves the original and amended Texas Department of
Housing and Community Affairs (TDHCA) budgets, attached hereto as Exhibits "A" and "B-1"
and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to enter into a contract with the Texas Department of Housing and Community
Affairs (TDHCA), attached hereto as Exhibit "C," and agreements with Some Other Place,
Family Services of Southeast Texas and Catholic Charities of Southeast Texas for client
outreach, emergency shelter and other homeless prevention services.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
November, 2013.
Wr
I�layor Becky Ames -
RESOLUTION NO.13 -265
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the original and amended Texas Department of
Housing and Community Affairs (TDHCA) budgets, attached hereto as Exhibits "A" and "B;'
and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to enter into a contract with the Texas Department of Housing and Community
Affairs (TDHCA), attached hereto as Exhibit "C," and agreements with Some Other Place,
Family Services of Southeast Texas and Catholic Charities of Southeast Texas for client
outreach, emergency shelter and other homeless prevention services.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of
November, 2013.
ayor Becky Ames -
2013 ESG Program Budget
info the yellow cei,'s 3-, (1 sign be12,v
Su 1, rC -: [) i 62 " t Name:
City cf Rajmont-2rd .Zevised
Ca'egor',2s
Budget
Street Outreach
$31,600.00
Emergency Shelter
$33,760.00
Essential Services
Cl p e r at � r) n z
$ 3 D, 7 6 C. C
b i jj4
C orverslon
—L.ni-forrr Relocation Assistance
Homeless Prevention
Dosing Re ocaicio and Stabillzation Services- Financial
Housing Rel--ca-lon and Stabilization Services - Services
$12,51-8.00
Tenant -based Rental 4%.ssi---,ance
Fmjecl-bastd Rental Assl5tance
Rapid Re-housing
Relocation and Stabilization Services - FL-,ancial
$69,994.00
56,249.00
Ho—il,g Reiocation and Stabilization Services - Se,Vces
'6,460,C0
Rental Assistance
$57,285.0' $57
j,�ct-oased Rental Ass:starce
Homeless Management information System (HIMS)
Administrative Costs
Tc*al
5215,493 -00
Page. 1 of I
EXHIBIT "B"
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