HomeMy WebLinkAboutPACKET APR 08 2014HIC H WITIi 01-VOKFUNITY
BEA.IIMON*
T • E • X • A •!8
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 8, 2014 1:30 P.M.
CONSENT AGENDA
Approval of minutes — April 1, 2014
Confirmation of committee appointments
Aj Approve a resolution authorizing the settlement of the lawsuit styled Robert Louis Patillo
vs. The City of Beaumont; Case No. A-194,989
11EA,[1M0N*
T• E • X - A - $
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS APRIL 8, 2014 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda item No. 1 /Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
Consider a resolution approving a change order to the contract with Allco, LLC,
related to the Grit Pump Replacement — Wastewater Treatment Plant Project
WORK SESSION
* Receive comments from applicants for the Community Development Block Grant
Public Services and Public Facilities Program funding
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
EXECUTVE SESSION
* As authorized by Section 551.087 of the Government Code, to discuss and
deliberate economic development negotiations regarding a business entity
proposing a Ford Park Convention Hotel and Water Park
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
1
April 8, 2014
Consider a resolution approving a change order to the contract with Allco, LLC, related to the Grit
Pump Replacement Wastewater Treatment Plant Project
RICH WITH OPPORTUNITY
11 I'L A
, 1114 0 11�
T• E - S - A - S
TO:
FROM:
PREPARED BY:
MEETING DATE:
City Council Agenda Item
City Council
Kyle Hayes, City Manager
Dr. Hani J. Tohme, P.E.. Director of City Utilities 01
April 8, 2014
REQUESTED ACTION: Council consider a resolution approving a change order to
the contract with Allco, LLC, related to the Grit Pump
Replacement — Wastewater Treatment Plant Project.
BACKGROUND
The City Council approved a contract with Allco, LLC, on August 16, 2011, in the amount of
$1,111,359.00. The contract will furnish all labor, materials, and equipment to remove and
replace the existing belt press pumps at the Wastewater Treatment Plant at 4900 Lafin Road.
The proposed change order will increase the contract amount by $168,098.00 to replace the
existing 10" Secondary Sludge Force Main. This 1,200 LF force main will consist of four (4)
independent discharge lines made of 6" diameter PVC pipe for a total of 4,800 LF. The price
includes the valves and fittings to connect the new secondary sludge pump station to the existing
cyclonic degritter units. The work is to be performed on a time and material basis. The work is
complicated by the presence of at least one duct bank of unknown size and depth and clusters of
piping that are buried underground near the sludge pumps and the cyclonic degritter units. This
system will allow each of the new secondary sludge pumps to run independently and provide better
flow control based on the levels and viscosity of the sludge while reducing the pump losses caused
by pumping through the existing common header.
The sludge pumps for the belt press and clarifiers have been in operation for more than 20 years.
Sludge is generated from the sanitary sewer collection system and the solids from biological
treatment. The sludge regularly varies in composition and thus requires pumps that can maintain
continual operation. These deteriorated pumps are in need of replacement and the improvements
to the sludge transportation system will greatly improve the efficiency of wastewater treatment.
The proposed new canopies will provide protection for the exposed belt press and the secondary
sludge pump station.
Previous actions include:
Resolution 11-229 in the amount of $1,111,359.00 was approved by the City Council on August
l6, 2011.
Resolution 13-162 in the amount of -$25,355.75 was approved by the City Council on August 6,
2013.
Resolution 14-053 in the amount of $48,309.96 was approved by the City Council on March 4,
2014.
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution
APPROVAL OF CONTRACT CHANGE
CHANGL ORDER No Three (3)
Date 4,'S,,2014
PROJECT: City of Beaumont, Texas
Wastewater Treatment Plant Improvements -
Sludge Pump Replacement and Miscellaneous Improvements
OWNER: City of Beaumont, Texas
801 Main Street
Beaumont, Texas 77704
CONTRACTOR: Allco
PO Box 3684
Beaumont, Texas 77704
TO HIE OWNER: Approval ofthe tollowing contract change is requested
Reasonfor Change Replace existing 10" Secondary Sludge Force Main from new Secondary Sludge Pump Station, to existing
Cyclonic Degrit Units, �v ith 4 - independent 6" PVC force mains. Work to he performed on time and materials basis per attached
rates
ORIGINAL CONTRACT AMOI'NT: $ L 1 1 1.359.00
CHANGE ORDER NO. I S (?5.355.75)
CHANGE ORDER NO. 2 $ 48.309.96
THIS CHANGE ORDFR
Description_ Net Chanec
Replace existing 10" Secondary Sludge Force Main from new Secondary Sludge Pump S 168 098.00
Station, to existing Cyclonic Degrit Units, with 4 - independent 6" PVC force mains
Work to be perfomed on Time and Materials Basis per attached rates_
TOTAL. A V10CNT OF THIS CHANGE ORDER S 168,098.00
IO'I AL REVISED CONTRACT AMOI NT INCLLDING THIS CHANGE ORDER: S 1,254,101.25
CONTRACT "1111E
Original Contract Time 240 Cale-idar Days
Precious Change Orders 215 Calendar Days
Additional Time requcstcd for This Change Order 40 Cale-idar Days
Rei iced Contract Time per this Change Order 495 Calendar Days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order
represents lull compensation for all increases and decreases in the cost of. and the time required to perform the entire work under
the Contract arising directly or indirectly from this Change Order and all previous Change Orders Acceptance of this waiver
constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive_ mutually agreed upon
adjustment to the Contract- and that Contractor will waive all rights to file a claim on this Change Order alter it is properh
executed "
Recommended by Approved byAccepted by
-
Schaumburg & Polk_ Inc City of Beaumont Allco, Ltd.
Engineer Owner Contractor
Date Date Date
DESIGN BUILD
CONSTRUCTION MANAGEMENT
GENERALCONTRACTOR
P. O. Box 3684, Beaumont, Texas 77704 Phone: 409-860-4459 Fax: 409-860-3857
Email: allco@allco.com
February 04, 2014
Schaumburg & Polk, Inc.
8865 College Street
Beaumont, Texas 77707
Attn: Mark Mann
Re: City of Beaumont
Proposed Wastewater Treatment Plant Improvements
Request for Change Order No. 14
Replace 12°Line With 6" Line
Our Job No. TX - 679
Dear Mr. Mann:
Attached is Request For Change Order No. 14 to replace the 12" line from the Secondary Pumps
to the Cyclone with 4 EA 6" C900 PVC pipe and make the proper tie-ins at the pumps and
cuclone.
Backup is attached.
Please let us know if this is going to be acceptable..
Very truly yours,
ALLCO
�'l I -"� , �
1
Billy Patterson
Attachments
CITY OF BEAUMONT
WASTEWATER TREATMENT PLANT IMPROVEMENTS
SLUDGE PUMP REPLACEMENT
AND '
MISCELLANEOUS IMPROVEMENTS
i
REQUEST FOR CHANGE ORDER PROPOSAL I'
Date: 02-04 -14
CONTRACTOR Allco LTD
P. O. Box 3684
i
Beaumont. Texas
i
Project Name: WASTEWATER TREATMENT PLANT
i
SLUDGE PUMP IMPROVEMENTS
AND
MISCELLANEOUS IMPROVEMENTS
Project No. N/A
Change Order No. 14
,i
WE SUBMIT OUR EXTRA COST TO REPLACE THE 12" LINE FROM THE SECONDARY PUMPS TO THE
CYCLONE WITH 4 EA 6" C900 PVC PIPE AND MAKE THE TIE-IN AT THE PUMPS AND THE CYCLONE.
FOR THE LUMP SUM PRICE OF $168,098.00.
BACKUP IS ATTACHED
PLEASE ISSUE US A CHANGE ORDER FOR THIS EXTRA WORK. WE ARE REQUESTING 40
CALENDER DAY TIME EXTENSION FOR THIS ADDITIONAL WORK.
Billy Pattersorl
BILLY PATTERSON OWNER
ALLCO, INC.
...... BarScreen & Digester Rehab
P3 OP`#
Ate::=
2I412014
6" LINE FROM SEC. PUMPS TO CYC. €ESTneiToiz'€ BILLY PATERSON
;:FA€_E:
1's
1'1:58 AM
- - - - - -
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INSTALL FOUR (4) 6" LINES
0
0
0
0
FROM THE SECONDARY
0
0
0
0
PUMPS TO THE CYCLONE
AND TIE-IN AT PUMPS AND
0
0
0
0
0
0
0
0
TIE-IN AT THE CYCLONE
0
0
0
0
0
0
0
0
LAY FOUR 6" LINES
4780.0 LF 0
0
0
0
0
0
0
0
4 MAN CREW
260.0 MH 68.00 17680
0
0
0
0
0
0
0
TIEN IN AT PUMPS
0
0II
0l
0
0
0!
0
0
4 MAN CREW
60.0 MH 68.00 4080
0II
0
0
0
0
0
0
TIE IN AT CYCLONE
0
0
0
0
0
0
0
0
4 MAN CREW
120.0 MH 68.00 8160
0
0
0
0
0
0
0
PIPING MATERIAL
1.0 LS 0
38651.00 38651
0
5797.65 5798
0
0
0
0
PIPE BEDDING (SAND)
825.0 CY 0
8.75 7219
01
0
0
0
C,
0
SUPERVISION
176.0 MH 40.00 7040
0
0
0
I 0
0
G
0
300 TRACKHOE
1.0 MO � 0
0
7D00.00 7000
0
RUBBER TIRE BACKHOE
1.0 MO 0
0
1250.00 1250
0
P41 DOZER
1.0 MO 0
0
4500.00 4500
0
PICKUP TRUCK
1.0 MO 0
0
750.00 750
0
0
0
0
0
FUEL FOR TRACKHOE
FUEL FOR BACKHOE
1650.0 GALS 0
990.0 GALS 0;
3.75 6188
3.75 3713
0
0
0
0
FUEL FOR DOZER
990.0 GALS 0j
3.75 3713
0
0
0�
0
0
0
HAUL OFF EXCESS MTL
55.0 LDS 0
01
0
65.00 3575
00
G
0
0
0
0
0
0
0
0
0
• ,. .
TOTAL ITEM COSTS $36,960 $59,4821
$13,5001 $9,373
:...:...:.::::::.::...:...,.:,.; .
50 HR WK 12,936 SA TAX 0 SA TAX 0
49,896 13,500 9,373
TAX&INS 12,474
62,370
144,725
MARKUP 21,709
166,434
BOND 1,664
168,098
RESOLUTION NO.
WHEREAS, on August 16, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11-229 awarding a contract in the amount of $1,111,359 to Allco,
LLC, of Beaumont Texas, for the Wastewater Treatment Plant Sludge Pump Replacement
Project to furnish all labor, materials, and equipment to remove and replace the existing
belt press pumps at the Wastewater Treatment Plant located at 4900 Lafin Road; and,
WHEREAS, on August 6, 2013, the City Council of the City of Beaumont, Texas,
passed Resolution No. 13-162 approving Change Order No. 1 in the amount of
($25,355.75) to furnish all necessary labor, materials, and equipment to install a new
concrete slab and pipe rail for the refurbished belt press conveyor; install access stairs and
handrails for Junction Box No. 3; install a new 6 -inch diameter force main from the grit
cyclonic units to the grit classifiers; connect an existing 6 -inch drain to the 12 -inch main at
the Influent Building; increase Bid Item 7.5 to provide six (6) additional pipe bollards at the
Belt Press Canopy; and reduce Bid Item 5.2 amount to refurbish belt press conveyor,
thereby decreasing the contract amount to $1,086,003.25; and,
WHEREAS, on March 4, 2104, the City Council of the City of Beaumont, Texas,
passed Resolution No. 14-053 approving Change Order No. 2 in the amount of $48,309.96
to furnish and install new electrical equipment in MCC 1 for Pumps 1 and 3; reinstall VFD
equipment in MCC 1 thatwas damaged by sewergas corrosion; modify the Primary Sludge
Pump belts and sheave size; provide the additional work required to perform the suction
pipe connections due to existing underground electrical and piping conflicts uncovered
once excavation work began; replace an existing concrete pump pad for Primary Pumps
1 & 3 that was damaged due to deterioration; replace secondary pump check valves;
provide for a price adjustment for modifications of the Sludge Belt Conveyor based on
actual supplied equipment, and delete the allowance for Bid Item 11, thereby increasing
the contract amount to $1,134,313.21; and,
WHEREAS, Change Order No. 3 in the amount of $168,098.00 is required to
replace the existing 10" secondary sludge force main, from the new Secondary Pump
Station to the existing Cyclonic Degrit Units, with four (4) independent discharge lines
made of 6" diameter PVC pipe;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 3 in the amount of $168.098.00, thereby increasing the contract amount to
$1,302,411.21 for the Wastewater Treatment Plant Sludge Pump Replacement Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of
March, 2014.
- Mayor Becky Ames -
WORK SESSION
Receive comments from applicants for
the Community Development Block
Grant Public Services and Public
Facilities Program funding
11EA,[114011T01r
TO:
City Council Work Session
City Council
FROM: Kyle Hayes, City Manager
C)a
PREPARED BY: Chris Boone, Planning & Community Development
Director
MEETING DATE:
April 8, 2014
REQUESTED ACTION: Council conduct a Work Session to receive comments from
applicants for Public Services and Public Facilities Program
funding.
BACKGROUND
Applicants for Public Services and Public Facilities and Improvements funding from the 2014
Community Development Block Grant Program will have the opportunity at this Work Session
to present details of their applications and answer questions from the City Council.
FUNDING SOURCE
U.S. Department of Housing and Urban Development (HUD) Community Development Block
Grant funds.
RECOMMENDATION
Council conduct the Work Session.
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