HomeMy WebLinkAboutRES 14-029RESOLUTION NO.14 -029
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a Memorandum of
Understanding between the City of Beaumont and Raintree Tower to provide the
necessary supporting strategies of effective management and distribution of the Strategic
National Stockpile (SNS) in the event of a Public Health Emergency in the State of Texas.
Said Memorandum of Agreement is substantially in the form attached hereto as Exhibit "A"
and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of
MEMORANDUM OF UNDERSTANDING
Between
City of Beaumont
And Raintree Tower
This Memorandum of Understanding (MOU) between the City of Beaumont and Raintree Tower
witnesses that:
Whereas, the City of Beaumont is authorized to enter into agreements with other government
entities, the private sector, and private, non -profit entities to ensure an expedient, effective, and
coordinated response to any natural or man -made disaster; and
Whereas in the event of a Public Health Emergency event in the State of Texas, local and
regional health and medical infrastructure and associated resources will be quickly committed to
providing the necessary treatment and supporting strategies to effectively respond to a potential
evolving event or to support the response to an actual event;
Whereas the existing local and regional medical and health infrastructure will also be
compromised due to lack of adequate staff, equipment, and pharmaceutical support available due
to the impacts and demands of the event;
Whereas resources from the state, federal, and private sector will be quickly mobilized to
augment local and regional medical and health resources and support the effective management
and distribution of the Strategic National Stockpile (SNS);
Now therefore, the parties agree as follows:
A. Definitions:
o Push Site - During a public health emergency that requires preventive medications be
provided to large numbers of people, a Push Site is a facility within a jurisdiction that is
designated to either receive medication or to pick up medication in order to provide it to a
group of people who would otherwise have to travel to a point of dispensing (POD) to
receive the preventive medication. Push sites must have medical or pharmacy personnel
and volunteers capable ofproviding the preventive medications to the facility population,
staff, and others as locally determined.
o RSS Push Site — Receives medications directly from the State RSS warehouse
facility.
o Local Push Site — Picks up medications from a pre - determined site away from the
general public. May receive a delivery of the medications from the initial
delivery site, IF such delivery plans have been made by the local health
department.
EXHIBIT "A"
B. Use of Facility and staff:
o As a Local Push Site, Raintree Tower agrees to send designated staff to a pre - determined
location that has been agreed to by the City of Beaumont and Raintree Tower, to pick up
the SNS materials, supplies, antibiotics, and/or vaccines. Raintree Tower agrees to
provide the City of Beaumont with names and identifying information of those staff who
are designated to pick up the SNS materials, supplies, antibiotics, and/or vaccines.
o As a Local Push Site, Raintree Tower agrees to make arrangements to provide security
escorts for their staff if appropriate and available.
o Raintree Tower agrees to provide the City of Beaumont with the estimated total number
of people (adults and children) who will receive preventive medications at Raintree
Tower so that an appropriate amount of SNS material may be ordered.
o Raintree Tower agrees to be responsible for maintaining the physical security and
integrity of the SNS materials received and to comply with the handling instructions
provided by the City of Beaumont.
o Raintree Tower agrees to return unopened, unused antibiotics and/or vaccine to the City
of Beaumont Public.
o Raintree Tower agrees to use the Health History forms provided by the City of Beaumont
Public Health Department and to submit copies of the completed health History forms to
the City of Beaumont following the public health emergency.
o Raintree Tower agrees to develop a detailed plan and/or Standard Operating Guideline
for providing preventive medications to its population, staff, and others during a public
health emergency that requires preventive medications be provided to large numbers of
people in the jurisdiction where Raintree 'rower is located and further agrees to allow the
City of Beaumont to review its plan and/or Standard Operating Guideline.
C. City of Beaumont:
o The City of Beaumont agrees to ship preventive medications for Raintree Tower to the
pre - designated location where staff of Raintree Tower, a Local Push Site, will pick up the
materials, based on the apportionment and pre - determined, estimated number of people
(children and adults) to receive preventive medication at Raintree Tower.
o The City of Beaumont agrees to provide training on mass dispensing/mass vaccination to
Raintree Tower medical or pharmacy personnel and other staff and volunteers, prior to a
public health emergency, if the training is requested.
o The City of Beaumont agrees to provide instructions and standing delegation orders to
Raintrec 'rower.
o The City of Beaumont agrees to provide Health History forms to Raintree Tower and to
accept completed Health History forms from Raintree Tower following the public health
emergency.
o The City of Beaumont agrees to receive unopened, unused antibiotics and/or vaccine
from Raintree Tower following the public health emergency.
D. Contact Information:
o Raintree Tower agrees to provide the City of Beaumont with the appropriate facility 24-
hour per day 7 -day per week contact information, and update this information as
necessary.
o The City of Beaumont agrees to provide Raintree Tower with the contact information of
those who are authorized to notify Raintree Tower in the event of an emergency requiring
the use of Raintree Tower as a .Push Site.
E. Confidentighty: To the extent allowed by the law, the Parties agree that they will not
disclose this agreement and that the subject matter of this agreement is sensitive and confidential.
This document is maintained by or for a governmental entity for the purpose of responding to an
act of terrorism and relates to a tactical plan of governmental providers and thus should be
confidential under Government Code §418.176(a)(2).
F. Duration of A ree ement: The term of this MOU is five years from the date of the initial
agreement. Renewal for additional one year terms shall be automatic unless one party terminates
as provided in section H.
G. Proeram Review: A review will be conducted following a disaster event or within a six -
month period after the effective date of this agreement. Any mutually agreed upon adjustments
to this agreement will be made at that time. At the end of the five years, and if it is mutually
desired, this agreement may be negotiated for a longer term. Any changes at the facility that
may impact the execution of this agreement will be conveyed to the primary contacts to this
agreement, identified below, or their designees, as soon as possible.
H. Amendments: This agreement may be amended at any time by signature approval of the
parties signatory hereto, or their respective designee.
I. Termination of Agreement: Any Party may unilaterally withdraw at any time from this
MOU, except as stipulated above, by transmitting a signed statement to that effect to the other
Parties. This MOU and the public /private partnership created thereby shall be considered
terminated thirty (30) days from the date the non - withdrawing Party actually receives the notice
of withdrawal from the withdrawing Party.
J. Primary Contacts: The Parties intend that the work under this MOU shall be carried out in
the most efficient manner possible. To that end, the Parties intend to designate individuals that
will serve as primary contacts between the Parties. The Parties intend that, to the maximum
extent possible and unless otherwise approved by the other Party, all significant communications
between the Parties shall be made through the primary contacts or their designees. ?le
designated primary contacts for each Party are:
City of Beaumont
Sherry Ulmer
Public Health Director
950 Washington Blvd
Beaumont, Texas 77705
(409)832 -4000
Raintree Tower
Rita Stn th
Manager
3030 French Road
Beaumont, Texas 77706
(409)892 -0196
K. Capacity to Enter into Agreement: The persons executing this Memorandum of
Understanding on behalf of their respective entities hereby represent and warrant that they
have the right, power, legal capacity, and appropriate authority to enter into this
Memorandum of Understanding on behalf of the entity for which they sign.
City of Beaumont
[Name of Facility]
Q...Ja�17'�de
Kyle Hayes [Name]
City Manager Title:
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Date Date