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Home My WebLink AboutRES 14-024RESOLUTION NO.14 -024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a Memorandum of Understanding between the City of Beaumont and Sabine Oaks Home to provide the necessary supporting strategies of effective management and distribution of the Strategic National Stockpile (SNS) in the event of a Public Health Emergency in the State of Texas. Said Memorandum of Agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 4th day of February, 2014 %%I /"J� -- - `` �1 fir - Va y or §ecky Ames - r x- tl't�� MEMORANDUM OF UNDERSTANDING Between City of Beaumont And Sabine Oaks Home This Memorandum of Understanding (MOU) between the City of Beaumont and Sabine Oaks Home witnesses that: Whereas, the City of Beaumont is authorized to enter into agreements with other government entities, the private sector, and private, non -profit entities to ensure an expedient, effective, and coordinated response to any natural or man -made disaster; and Whereas in the event of a Public Health Emergency event in the State of Texas, local and regional health and medical infrastructure and associated resources will be quickly committed to providing the necessary treatment and supporting strategies to effectively respond to a potential evolving event or to support the response to an actual event; Whereas the existing local and regional medical and health infrastructure will also be compromised due to lack of adequate staff, equipment, and pharmaceutical support available due to the impacts and demands of the event; Whereas resources from the state, federal, and private sector will be quickly mobilized to augment local and regional medical and health resources and support the effective management and distribution of the Strategic National Stockpile (SNS); Now therefore, the parties agree as follows: A. Definitions: o Push Site - During a public health emergency that requires preventive medications be provided to large numbers of people, a Push Site is a facility within a jurisdiction that is designated to either receive medication or to pick up medication in order to provide it to a group of people who would otherwise have to travel to a point of dispensing (POD) to receive the preventive medication. Push sites must have medical or pharmacy personnel and volunteers capable of providing the preventive medications to the facility population, staff, and others as locally determined. • RSS Push Site -- Receives medications directly from the State RSS warehouse facility. • Local Push Site — Picks up medications from a pre - determined site away from the general public. May receive a delivery of the medications from the initial delivery site, IF such delivery plans have been made by the local health department. 1 EXHIBIT "A" B. Use of Facility and staff: o As a Local Push Site, Sabine Oaks Home agrees to send designated staff to a pre- determined location that has been agreed to by the City of Beaumont and Sabine Oaks Home, to pick up the SNS materials, supplies, antibiotics, and/or vaccines. Sabine Oaks Home agrees to provide the City of Beaumont with names and identifying information of those staff who are designated to pick up the SNS materials, supplies, antibiotics, and/or vaccines. o As a Local Push Site, Sabine Oaks Home agrees to make arrangements to provide security escorts for their staff if appropriate and available. o Sabine Oaks Home agrees to provide the City of Beaumont with the estimated total number of people (adults and children) who will receive preventive medications at Sabine Oaks Home so that an appropriate amount of SNS material may be ordered. o Sabine Oaks Home agrees to be responsible for maintaining the physical security and integrity of the SNS materials received and to comply with the handling instructions provided by the City of Beaumont. o Sabine Oaks Home agrees to return unopened, unused antibiotics and/or vaccine to the City of Beaumont Public. o Sabine Oaks Home agrees to use the Health History forms provided by the City of Beaumont Public Health Department and to submit copies of the completed Health History forms to the City of Beaumont following the public health emergency. o Sabine Oaks Home agrees to develop a detailed plan and/or Standard Operating Guideline for providing preventive medications to its population, staff, and others during a public health emergency that requires preventive medications be provided to large numbers of people in the jurisdiction where Sabine Oaks Home is located and further agrees to allow the City of Beaumont to review its plan and/or Standard Operating Guideline. C. City of Beaumont: o The City of Beaumont agrees to ship preventive medications for Sabine Oaks Home to the pre - designated location where staff of Sabine Oaks Home, a Local Push Site, will pick up the materials, based on the apportionment and pre - determined, estimated number of people (children and adults) to receive preventive medication at Sabine Oaks Home. o The City of Beaumont agrees to provide training on mass dispensing/mass vaccination to Sabine Oaks Home medical or pharmacy personnel and other staff and volunteers, prior to a public health emergency, if the training is requested. 2 o The City of Beaumont agrees to provide instructions and standing delegation orders to Sabine Oaks Home. o The City of Beaumont agrees to provide Health History forms to Sabine Oaks Home and to accept completed Health History forms from Sabine Oaks Home following the public health emergency. o The City of Beaumont agrees to receive unopened, unused antibiotics and /or vaccine from Sabine Oaks Home following the public health emergency. D. Contact Information: o Sabine Oaks Home agrees to provide the City of Beaumont with the appropriate facility 24 -hour per day 7 -day per week contact information, and update this information as necessary. o The City of Beaumont agrees to provide Sabine Oaks Home with the contact information of those who are authorized to notify Sabine Oaks Home in the event of an emergency requiring the use of Sabine Oaks Home as a Push Site. E. Confidentiality: To the extent allowed by the law, the Parties agree that they will not disclose this agreement and that the subject matter of this agreement is sensitive and confidential. This document is maintained by or for a governmental entity for the purpose of responding to an act of terrorism and relates to a tactical plan of governmental providers and thus should be confidential under Government Code §418.176(a)(2). F. Duration of Agreement: The term of this MOU is five years from the date of the initial agreement. Renewal for additional one year terms shall be automatic unless one party terminates as provided in section H. G. Program Review: A review will be conducted following a disaster event or within a six - month period after the effective date of this agreement. Any mutually agreed upon adjustments to this agreement will be made at that time. At the end of the five years, and if it is mutually desired, this agreement may be negotiated for a longer term. Any changes at the facility that may impact the execution of this agreement will be conveyed to the primary contacts to this agreement, identified below, or their designees, as soon as possible. H. Amendments: 'Phis agreement may be amended at any time by signature approval of the parties signatory hereto, or their respective designee. 1. Termination of Agreement: Any Party may unilaterally withdraw at any time from this MOU, except as stipulated above, by transmitting a signed statement to that effect to the other Parties. This MOU and the public /private partnership created thereby shall be considered terminated thirty (30) days from the date the non - withdrawing Party actually receives the notice of withdrawal from the withdrawing Party. I Primary Contacts: The Parties intend that the work under this MOU shall be carried out in the most efficient manner possible. To that end, the Parties intend to designate individuals that will serve as primary contacts between the Parties. The Parties intend that, to the maximum extent possible and unless otherwise approved by the other Party, all significant communications between the Parties shall be made through the primary contacts or their designees. The designated primary contacts for each Party are: City of Beaumont Sabine Oaks Home Public Health Director 950 Washington Blvd Beaumont, Texas 77705 (409)832 -4000 Sabine Oaks Home M akha Kirkp ric .___..._ Administrator 1945 Pennsylvania Beaumont, Texas 77701 (409)833 -1383 K. Capacity to Enter into Agreement: The persons executing this Memorandum of Understanding on behalf of their respective entities hereby represent and warrant that they have the right, power, legal capacity, and appropriate authority to enter into this Memorandum of Understanding on behalf of the entity for which they sign. City of Beaumont Kyle Mayes City Manager Date S [Name of Facility] fib, ,r,– 0r—xJ— � s. Date