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HomeMy WebLinkAboutRES 13-266RESOLUTION NO.13 -266 WHEREAS, on October 19, 2010, the City of Beaumont approved Resolution No. 10 -268 accepting the bid submitted by Patriot Security, Inc., of Nederland, Texas, for a three (3) year contract for security guard and event staff services for the Convention Facilities and Libraries Department in the estimated annual amount of $101,358.35; and, WHEREAS, it is necessary to extend the contract for one hundred fifty (150) days in order for City staff to review specifications and solicit bids for a new contract; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Council hereby approves a one hundred fifty (150) day extension to the contract with Patriot Security, Inc., of Nederland, Texas, substantially in the form attached hereto as Exhibit "A," and made a part hereof for all purposes; and, BE IT FURTHER RESOLVED THAT the City Manager, or his designee, be and they are hereby authorized to execute a one hundred fifty (150) day contract extension with Patriot Security, Inc., of Nederland, Texas, for the purposes described herein. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 26th day of November, 2013. a p'� r� ��,, - May r Becky Ames(/ �W i Flit I'Lm i 11111 T- E- X• A- S City of Beaumont November 26, 2013 ATTN: George Adams, Business Development Manager Via Fax 409- 722 -8689 Patriot Security EOC P. O. Box 1876 Nederland, TX 77627 RE: Tri- Annual Contract for Guard Services Bid No. BF0810 -51 Dear Vendor: Please be advised that the City of Beaumont offers a five (5) month (i.e., 150 days) extension to the existing contract for providing the above referenced services at the prices quoted. The provisions of the agreement are stated in Bid No. BF0810 -51. The extended tern shall begin on November 1, 2013 rnrd ivill expire on March 31, 2014. The pricing details of the contract are shown on the following pages. All orders shall be accompanied by a Purchase Order number. The Purchase Order number must appear on all delivery tickets and invoices. City payment terms are net thirty (30) days, Please indicate your decision below. Please sign and date this letter and return it to the City of Beaumont, Purchasing Division, City Hall, 801 Main Street, Room 315, Beaumont, "Texas 77701 or fax to (409) 880 -3747. If you need further information regarding the additional contract period, please contact Purchasing at (409) 880- 3 720, Sincerely, Patrick J. Bat-dwell Purchasing Manager PIU)d G 11511)S�E70h`0 "f LfOVIS OR DLLIiIIi RI'u Ii3lYu�l�- IIAl3F�lu - ?I ca�1v 201idoc cc: Lenny Caballero, Event Facilities © ACCEPTED DATE: ❑ DECLINED DATE: SIGNATURE * : PRINTED NAME: PLEASE FAX TO PURCHASING AT 409 -880 -3747. * The parties agree that a faxed signature is valid and binding as if it were an original. Purchasing Division 1 Finance Departinent • Phone (409) 880 -3720 • Fax (409) 880 -3747 Physical Address: 801 Main St., Ste. 315,13eauniont, Mailing Address: P.O. [lox 3827, 13eaumont, TX 77704 -3827 EXHIBIT "A" Patriot Security EOC Extension Letter Tri- Annual Contract for Guard Services Bid No. BF0810 -51 November 26, 2013 Page 2 TYPICAL CONCERT STAFF POSITION NUMBER IN POSITION NUMBER OF HOURS ESTIMATED "TOTAL # OF IIOURS BID RATE PER HOUR TOTAL GUARD SERVICE SUPERVISOR 1 4 4 $16.32 /HR. $65.28 EMT 1 4 4 $22.00/HR. $88.00 TICKET`I'AKER 3 3 9 $13.49/11R. $121.41 POLICE 4 4 16 $33.00 /HR. $528.00 USHER 6 3 18 $13.49/HR. $242.82 DOOR GUARD 10 4 40 $13.49/HR. $539.60 T -SHIRT GUARD 15 4 60 $13.49/HR. $809.40 TOTAL CONCERT EVENT BID: 52,394.51 TYPICAL JULIE ROGERS THEATRE EVENT STAFF NUMBER NUMBER ESTIMATED BID RATE POSITION IN OF TOTAL N PER HOUR TOTAL POSITION HOURS OF HOURS GUARD SERVICE 1 5 5 $16.32/HR. $81.60 SUPERVISOR TICKET TAKER 3 4 12 $13.49/HR. $161.88 USI -11,R 8 4 32 $13.49 /HR. $431.68 DOOR GUARD 4 5 20 $13.49 /IIR. $269.80 EMT 1 5 5 $22.00/HR. $110.00 POLICE 1 5 5 $33.00 /1-IR. $165.00 TOTAL TIIEATER EVENT BID: $950.16 Patriot Security EOC Extension Letter Tri- Annual Contract for Guard Services Bid No, BF0810 -51 November 26, 2013 Page 3 TYPICAL JEFFERSON THEATRE EVENT STAFF NUMBER NUMBER ESTIMATED Bill RATE POSITION IN OF TOTAL. # PER HOUR TOTAL POSITION HOURS OIL HOURS GUARD 1 15.5 15.5 $13.49/HR. $209.10 SERVICE 1 5 5 $16.32 /1-IR. $81.60 SUPERVISOR 1 8 8 $13.49/11R. $107.92 TICKET TAKER 3 4 12 $13.49/HR. $161.88 USHER 8 4 32 $13.49 /11R. $431.68 DOOR GUARD 5 5 25 $13.49/1-IR. $337.25 EMT 1 5 5 $22.00/1-IR. $110.00 POLICE 1 5 5 $33.00/HR. $165.00 TOTAL JEFFERSON THEATER EVENT BID: $1,287.41 TYPICAL CIVIC CENTER EVENT STAFF NUMBER NUMBER ESITMATED BlU I2AT'I; POSI'T'ION IN OF TOTAL # PER HOUR TOTAL POSITION HOURS OF HOURS OVERNIGHT 1 15.5 15.5 $13.49/HR. $209.10 GUARD T]CKETTAKER 1 8 8 $13.49/11R. $107.92 DOOR GUARD 3 8 24 $13.49/HR. $32176 TOTAL CIVIC CENTER EVENT BID: $640.78 Patriot Security EOC Extension Letter Tri- Annual Contract for Guard Services Bid No. BF0810 -51 November 26, 2013 Pale 4 ESTIMATED TOTAL ANNUAL BID EVENT NUMBER PER YEAR PRICE PER EVENT TOTAL CONCERT 5 $2,394.51 $11,972.55 JULIE ROGERS 40 $950.16 $38,006.40 JEFFERSON THEATER 20 $1,287.41 $25,748.20 CIVIC CENTER 40 $640.78 $25,631.20 TOTAL ESTIMATED ANNUAL BID: $101,358.35 LICENSE NUMBER AND EXPIRATION DATE: C06349 MARCH 31, 2011 * License must remain current. For contract to remain in force, upon renewal of license vendor must notify City of Beaumont in writing with new license number and expiration date.