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HomeMy WebLinkAboutMIN OCT 15 2013 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Michael D. Getz, Ward II Audwin Samuel,Ward III October 15, 2013 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on October 15, 2013, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Anjelita Dirden with Wesley Student Center of Lamar University gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman, Getz, Pate, Samuel and Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions "Get Your Red On Day"- October 15, 2013 - Proclamation read by Mayor Ames; accepted by Dr. Kenneth Evans, President of Lamar University along with the marching band and cheerleaders "Recognition of Former Councilmember Calvin Williams" — Proclamation read by Councilmember Smith; accepted by former Councilmember Calvin Williams "Sudden Cardiac Arrest Awareness Month" — October, 2013 - Proclamation read by Councilmember Pate; accepted by representatives from the American Heart Association "National Popcorn Month" October, 2013 — Proclamation read by Councilmember Coleman; accepted by Chris Lamson, owner of Pop Family Popcorn located in Beaumont Recognition — Recognition of 50th Anniversary Celebration of Epsilon Rho Chapter of Alpha Phi Alpha Fraternity presented by Tyrone Cooper, City Attorney Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Minutes—October 15,2013 Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda. Jude Paredez 10620 Gage Rd. Beaumont TX Spoke in regards to Item#1 on the Agenda; purchase of thirty patrol vehicles for the Police Department CONSENT AGENDA Approval of minutes — October 1, 2013 Confirmation of committee appointments — None A) Approve a resolution providing for the reimbursement of capital expenditures incurred prior to finalizing financing — Resolution 13 - 226 B) Approve a resolution authorizing the acquisition of property for the Avenue A Project— Resolution 13 - 227 C) Approve a resolution approving a change order to McInnis Construction, Inc. of Silsbee for the construction of a brick paved sidewalk — Resolution 13 - 228 D) Approve a resolution approving a change order for revisions to the 3rd floor Municipal Court and EOC facility renovation project — Resolution 13 - 229 Councilmember Coleman made a motion to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM WRIGHT, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS Mayor Pro Tern Wright left the meeting at 2:10 p.m. due to illness 1. Consider a resolution approving the purchase of thirty patrol vehicles from Caldwell Country Chevrolet of Caldwell for use by the Police Department. The new vehicles are 2014 Chevrolet Tahoe's with the police package. Tahoe's were chosen after Ford stopped production of the Crown Victoria. Since the current radios and computer equipment accessories will transfer to the Tahoe with minor equipment modifications, the Tahoe is the most cost efficient choice to replace the Crown Victoria. Twenty-four(24)of the thirty(30)vehicles requested will replace units that are used in daily operations by the Patrol Division. The remaining six (6) vehicles will be outfitted as K9 Minutes—October 15,2013 units. Five (5)of the six(6) units replace existing vehicles and the sixth will accommodate an additional K9 team. Patrol vehicles are on a replacement cycle in order to keep serviceable units available at all times and may be disposed of after replacement according to the City's surplus property disposal policies or relocated to other divisions. Pricing was obtained through the Texas Association of School Boards (BuyBoard), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. The total purchase price includes the BuyBoard fee of $400 which is paid to the vendor. Standard warranties of five (5) years or 100,000 miles are provided for each vehicle. Warranty service is available from the local authorized dealer. Delivery is expected within sixty (60) to ninety (90) days. Capital Reserve Fund. Approval of the resolution. Councilmember Smith moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF THIRTY (30) PATROL VEHICLES FOR USE BY THE POLICE DEPARTMENT FROM CALDWELL COUNTY CHEVROLET, OF CALDWELL, TEXAS, IN THE AMOUNT OF $845,920 THROUGH THE TEXAS ASSOCIATION OF SCHOOL BOARDS (BUYBOARD) COOPERATIVE PURCHASING PROGRAM. Councilmember Getz seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 230 2. Consider a resolution approving the assignment of a contract with Transit Mix to TXI Operations for use in various City Departments. On September 27, 2011, Council approved Resolution 11-286 for the award of a contact to Transit Mix for ready mix concrete, cement stabilized base and miscellaneous heavy materials. Recently TXI acquired assets of Transit Mix related to these products. It is TXI's intention to honor the City's contract with Transit Mix for the products at the contracted prices for the remainder of the contract which expires on September 26, 2014. General Fund-Various City Departments. Approval of resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY MANAGER, OR HIS DESIGNEE, BE AND HE IS HEREBY AUHTORIZED TO EXECUTE ALL DOCUMENTS RELATING TO THE Minutes—October 15,2013 ASSIGNMENT OF THE CONTRACT TO TXI OPERATIONS, LP. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 — 231 3. Consider a resolution approving the purchase of a Caterpillar D8T Dozer from Mustang Cat of Houston for use by the Solid Waste Division. The dozer will be used along with other equipment at the City landfill to move and compact waste in accordance with Texas Commission on Environmental Quality (TCEQ) regulations. This equipment is in constant use under severe conditions. The new dozer will replace Unit 5169, a 2008 model with 9,600 hours of use. The old unit has become unreliable and uneconomical to maintain and has been removed from service. A rental unit is being used until delivery of the new unit. The old dozer will be disposed of according to the City's surplus property disposal policies. Pricing for the dozer was obtained through the Houston-Galveston Area Council (H-GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas procurement statutes. Warranty for the dozer is twelve (12) months with unlimited hours. Warranty service is provided by the local dealer. Delivery is expected in approximately sixty (60) days. The City intends to seek financing in fiscal 2014 for this dozer and multiple other pieces of equipment used by various City departments. Approval of the resolution. Councilmember Coleman moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE (1) CATERPILLAR MODEL D8T DOZER FOR USE BY THE SOLID WASTE DIVISION FROM MUSTANG CAT, OF HOUSTON, TEXAS, IN THE AMOUNT OF $654,000 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 232 Minutes—October 15,2013 4. Consider a resolution approving the purchase of seven 2014 model trucks from Philpott Motors of Nederland for use by the Water Utilities Department. In order to increase efficiencies, reduce overtime, and meet the demands of an aging infrastructure, three (3) new water crews and a sanitary sewer crew have been added to the Water Utilities Department in the fiscal year 2014 budget. The Department does not have idle equipment available for use by the new crews; therefore new equipment is needed. The new trucks will be used to transport crew members and pull trailers with excavators or other equipment. Trucks will also be provided for three new General Foremen. Details of the individual vehicles are attached. Pricing for the vehicles was obtained through the Texas Association of School Boards (BuyBoard), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. The total purchase price includes the BuyBoard fee of $400 which is paid to the vendor. Warranties of 36,000 miles orthree (3)years are provided for each new vehicle. Warranty service is provided by local authorized dealerships. The City intends to seek financing in fiscal 2014 for the above and multiple other pieces of equipment used in various City departments. Approval of the resolution. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF SEVEN (7) 2014 FORD TRUCKS FOR USE BY THE WATER UTILITIES DEPARTMENT FROM PHILPOTT MOTORS OF NEDERLAND,TEXAS,IN THE AMOUNT OF$264,589.54 THROUGH THE TEXAS ASSOCIATION OF SCHOOL BOARDS(BUYBOARD)COOPERATIVE PURCHASING PROGRAM. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 233 5. Consider a resolution approving the purchase of six excavators from Waukesha-Pearce Industries, Inc. of Port Arthur for use by the Water Utilities Department, Public Works Department, and the Building Services Division. In order to increase efficiencies, reduce overtime, and meet the demands of an aging infrastructure, three (3) new water crews and one(1)sanitary sewer crew have been added to the Water Utilities Department in the fiscal year 2014 budget. The Department does not have idle equipment available for use by the new crews; therefore new equipment is needed. Four (4) of the new excavators will be dedicated to these crews. Minutes—October 15,2013 The excavator for Building Services replaces Unit 5129, a 1995 model with 5,895 service hours. The unit is used for excavation for electrical underground conduit, plumbing, drainage, concrete work and a variety of other tasks. The unit for Public Works replaces Unit 5139, a 2001 model with 2,397 service hours. The Transportation Division uses an excavator for installation and repair of foundations, pull boxes and buried conduit. Both of the old units have become unfit for further service due to age and wear. The old units will be disposed of according to the City's surplus property disposal policies. Pricing was obtained through the Houston-Galveston Area Council(H-GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas procurement statutes. Warranties of two (2) years or 2,000 hours are provided for each unit. Warranty service is provided by the dealer. Capital Reserve Fund — Public Works Department and Building Services Division. Financing will be obtained in fiscal year 2014 for the excavators for Water Utilities as well as multiple other pieces of equipment for various City departments. Approval of the resolution. Councilmember Getz moved to APPROVE A RESOLUTION THAT THE CITY HEREBY APPROVES THE PURCHASE OF SIX (6) EXCAVATORS FOR USE BY THE WATER UTILITIES AND PUBLIC WORKS DEPARTMENTS AND THE BUILDING SERVICES DIVISION FROM WAUKESHA-PEARCE INDUSTRIES,INC., OF PORT ARTHUR,TEXAS, IN THE AMOUNT OF$258,795.60 THROUGH THE HOUSTON-GLAVESTON AREA COUNCIL(H-GAC)COOPERATIVE PURCHASING PROGRAM. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 - 234 6. Consider a resolution approving the award of a contract to Triangle Stagecraft, Inc. for stage and performance related staffing - DEFERRED 7. Consider a resolution approving the purchase of a boring machine from EKA, Inc. of Stone Mountain, Georgia for use by the Water Utilities Department. The boring machine is used daily to rehabilitate the City's water distribution system by replacing existing pipe which has failed or is currently requiring constant maintenance and repair. Rehabilitation improves water pressure, water quality, fire protection and helps maintain the Texas Commission on Environmental Quality(TCEQ) standards in the water system. The new unit replaces Unit 4256, a 1998 model with over 3,000 service hours. Minutes—October 15,2013 The old unit has become less reliable due to age and wear, but will be retained as a reserve unit to help maintain consistent work scheduling. Pricing was obtained through the Houston-Galveston Area Council (H-GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas procurement statutes. The City has rented the new unit for several months to enhance work progress for the Water Department and to determine that it is suited for the City's needs. The final price of$106,005.30 allows for a credit of$62,400 from rent paid against the original price of $168,405.30. A manufacturer's warranty of one year is provided. Warranty service is available from Ditch Witch of Houston. The City intends to seek financing in fiscal 2014 for this and multiple other pieces of equipment used by various departments. Approval of the resolution. Councilmember Samuel moved to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE (1) BORING MACHINE FOR USE BY THE WATER UTILITIES DEPARTMENT FROM EKA, INC., OF STONE MOUTAIN, GEORGIA, IN THE AMOUNT OF $106,005.30 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM. Councilmember Smith seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 13 — 235 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - EXTENDED CONDOLENCES TO THE FAMILY OF LOLITA RAMOS ON HER PASSING,COMMENTED ON THE TML CONFERENCE IN AUSTIN,CONGRATULATED BEAUMONT MAIN ST.AND OAKS HISTORIC DISTRICT ON DOGTOBER FEST, ENCOURAGED EVERYONE TO ATTEND LAMAR'S HOMECOMING COUNCILMEMBER GETZ- CONDOLENCES TO THE FAMILY OF LOLITA RAMOS, ANNOUNCED THAT AT 5:00 P.M., TUESDAY, OCTOBER 15, 2013 THE DOWLENMEST NEIGHBORHOOD ASSOCIATION WOULD BE HOSTING THEIR FIRST HALLOWEEN FALL FESTIVAL BASH AT ROGERS PARK WITH THE NEIGHBORHOOD ASSOCIATION MEETING TO FOLLOW, ALSO COMMENTED ON THE TM L CONFERENCE THAT HE ATTENDED ON LAST WEEK, Minutes—October 15,2013 AS WELL AS THE RECOGNITION FOR FORMER COUNCILMEMBER CALVIN WILLIAMS MAYOR PRO TEM WRIGHT- ABSENT COUNCILMEMBER PATE - GAVE CONDOLENCES TO THE FAMILY OF LOLITA RAMOS, SHE WILL BE TRULY MISSED, MENTIONED LAMAR UNIVERSITY'S HOMECOMING ENCOURAGED EVERYONE TO COME OUT AND SUPPORT THEM, CONGRATULATED FORMER COUNCILMEMBER CALVIN WILLIAMS ON HIS RECOGNITION, ASKED THAT EVERYONE PAY CLOSE ATTENTION TO WHAT THE AMERICAN HEART ASSOCIATION IS SAYING IN THEIR EFFORT TO EDUCATE THE CITIZENS,A HEART ATTACK IS THE NUMBER ONE SILENT KILLER COUNCILMEMBER SAMUEL- COMMENTED ON THE GREEK ORGANIZATIONS AT LAMAR UNIVERSITY AND ACROSS THE COUNTRY, GAVE CONDOLENCES TO THE FAMILY OF LOLITA RAMOS,WHO WAS AN EXAMPLE OF GREAT SERVICE TO OUR COMMUNITY AND TO THE COUNTY, ALSO MENTIONED THE RECOGNITION FOR FORMER COUNCILMEMBER CALVIN WILLIAMS,COMMENTED ON A GREAT DOGTOBER FEST, AS WELL AS THE TML CONFERENCE COUNCILMEMBER SMITH- STATED HE HAD A GREAT TIME AT LAMAR UNIVERSITY FOR THE BREAST CANCER WALK ON SATURDAY AS WELL AS DOGTOBER FEST, THANKED FORMER COUNCILMEMBER CALVIN WILLIAMS FOR ALL THAT HE HAS DONE FOR THE COMMUNITY, CONDOLENCES TO THE FAMILY OF LOLITA RAMOS CITY ATTORNEY COOPER- COMMENTED ON HIS ATTENDANCE AT THE INTERNATIONAL MUNICIPALS LAWYERS ASSOCIATION CONFERENCE IN SAN FRANCISCO WHERE HE WAS ELECTED TO THE BOARD OF DIRECTORS OF THE IM LA WHICH IS A FIRST CITY MANAGER HAYES- NONE MAYOR AMES- COMMENTED ON DOGTOBER FEST,ON SUNDAY THERE WILL BE A CAR SHOW, ENCOURAGED EVERYONE TO COME OUT AND SUPPORT THE CAR SHOW, CONGRATULATED CALDER BAPTIST CHURCH ON THEIR 66TH ANNIVERSARY AS WELL AS THEIR PASTOR JIM FULLER WHO ALSO CELEBRATED 20 YEARS OF SERVICE AT CHURCH,GAVE CONDOLENCES TO THE FAMILY OF LOLITA RAMOS,WHO WAS AN EXCELLENT PUBLIC SERVANT, SHE WILL BE GREATLY MISSED, SPOKE ABOUT FORMER COUNCILMEMBER CALVIN WILLIAMS AND WHAT A GREAT PERSON HE IS AND THANKED HIM FOR HIS SERVICE TO THE CITY AND THE COMMUNITY Minutes—October 15,2013 Public Comments (Persons are limited to three minutes) Jude Paredez 10620 Gage Rd. Beaumont TX Spoke regarding the government shut down, stated if a person doesn't have any food to eat come by the Chapel at 10620 Gage Rd. and they will feed them, if they don't have anywhere to live they will find them a place, called on all the other churches to feed the hungry in this time of need Marty Craig 195 N. 7t" Beaumont TX Spoke on behalf of the Mary Howell Garden Club, they have a great deal of concern in regards to the Tyrrell Park Recreational Center, stated the building is very valuable from a historic point of view, went on to talk about the building and how it was built and what it was built with, stated the building needs to be preserved, especially the roof, it needs to be repaired and dried if nothing else, if grants etc., can be secured then suggested that council do that, if we don't know where we came from, we won't know where we are going Blanchie Mari Hebert 2426 Emile Beaumont TX Spoke to Council regarding young transients living in an ally across from her home, asked that council do something to fix the pot holes and put a light in the ally on Bolivar/Emile, stated she was threatened by one of the youngsters that's living in the ally Vernon Durden 2110 Westbury Rd. Beaumont TX Commented on Lamar University and their homecoming on Saturday, also mentioned the Investiture Ceremony that will be held at the Montagne Center on November 7, 2013 at 3:00 p.m. Open session of meeting recessed at 3:10 p.m. EXECUTIVE SESSION - Consider matters related to employment, evaluation and duties of a public officer or employee in accordance with Section 551 .074 of the Government Code to wit: City Manager— Kyle Hayes City Attorney— Tyrone Cooper City Clerk — Tina Broussard There being no action taken in Executive Session, Council adjourned. dio available pon request in the City Clerk's Office. Af 1� ,ky A e yor - y Tina Broussard, City Clerk �It C �� t4 ,! AV ,1 Minutes—October 15,2013