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Home My WebLink AboutRES 13-134 RESOLUTION NO.13-134 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a three(3)year Letter of Understanding with Hertz Equipment Rental, of Deer Park, Texas and United Rentals, of Beaumont, Texas establishing the rental rate amounts shown on Exhibit "A," attached hereto,forthe purpose of providing emergency generators for use by the City of Beaumont during a declared disaster. The agreements are substantially in the form attached hereto as Exhibits "B" and "C" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 25th day of June, 2013. 'r !� yam/ - ayor Be y Ames - BID TABULATION: RENTAL OF GENERATORS FOR EMERGENCY SERVICES BID OPENING DATE: WEDNESDAY, APRIL 17,2013 BID NUMBER: Pi1213-08 Vendor Hertz Equipment Rental United Rentals City, State Deer Park, TX Beaumont, TX. Fax Number 866-337-9343 409-842-3230 Description Week Charge Delivery Charge Pick Up Charge Weekly Charge Delivery Charge Pick Up Charge 1.5 me $ 3285 00 $ 500.00 $ 500.00 $ 7,277.00 $ 450.00 $ 450.00 1250 kw $ 3,285.00 $ 500.00 $ 500.00 $ 7,277.00 $ 375.00 $ 375.00 1000 kw $ 2,250.00 $ 500.00 $ 500.00 $ 5,821.00 $ 375.00 $ 375.00 750 kw $ 1,750.00 $ 500.00 $ 500.00 $ 3,639.00 $ 300.00 $ 300.00 500 kw $ 1,700.00 $ 500.00 $ 500.00 $ 2,772.00 $ 300.00 $ 300.00 300 kw $ 1,600.00 $ 500.00 $ 500.00 $ 1,719.00 $ 225.00 $ 225.00 < 265 kw $ 1,200.00 $ 375.00 $ 375.00 $ 1,609.00 $ 175.00 $ 175.00 m 235 kw $ 1,200.00 $ 375.00 $ 375.00 $ 1,398.00 $ 175.00 $ 175.00 = 200 kw $ 850.00 $ 375.00 $ 375.00 $ 1,398.00 $ 175.00 $ 175.00 X 150 kw $ 800.00 $ 375.00 $ 375.00 $ 1,229.00 $ 175.00 $ 175.00 W 125 kw $ 700.00 $ 375.00 $ 375.00 $ 1,016.00 $ 125.00 $ 125.00 100 kw $ 600.00 $ 375.00 $ 375.00 $ 987.00 $ 125.00 $ 125.00 75 kw $ 500.00 $ 250.00 $ 250.00 $ 805.00 $ 125.00 $ 125.00 70 kw $ 450.00 $ 250.00 $ 250.00 $ 746.00 $ 125.00 $ 125.00 60 kw $ 425.00 $ 250.00 $ 250.00 $ 721.00 $ 125.00 $ 125.00 45 kw $ 400.00 $ 250.00 $ 250.00 $ 635.00 $ 125.00 $ 125.00 35 kw $ 300.00 $ 250.00 $ 250.00 $ 584.00 $ 125.00 $ 125.00 25 kw $ 148.00 $ 250.00 $ 250.00 $ 519.001 $ 100.00 $ 100.00 Total $ 21,443.00 is 6,750.001 $ 6,750.00 $ 40,152.001 $ 3,700.00 $ 3,700.00 Page 2 Vendor ARCCO Company Services City, State Baton Rouge, LA Fax Number 225-275-1198 Description Weekly Charge Delivery Char a Pick Up Charge 1.5 m $ 41,500.00 $ 5,000.00 $ 5,000.00 1250 kw $ 40,000.00 $ 5,000.00 $ 5,000.00 1000 kw $ 36,000.00 $ 5,000.00 $ 5,000.00 750 kw $ 27,500.00 $ 5,000.00 $ 5,000.00 500 kw $ 7,950.00 $ 5,000.00 $ 5,000.00 300 kw $ 4,950.00 $ 5,000.00 $ 5,000.00 265 kw $ 4,750.00 $ 2,500.00 $ 2,500.00 235 kw $ 4,250.00 $ 2,500.00 $ 2,500.00 200 kw $ 3,500.00 $ 2,500.00 $ 2,500.00 150 kw $ 2,950.00 $ 1,675.00 $ 1,675.00 125 kw $ 2,750.00 $ 1,675.00 $ 1,675.00 100 kw $ 2,600.00 $ 1,250.00 $ 1,250.00 75 kw $ 2,550.00 $ 1,250.00 $ 1,250.00 70 kw $ 2,350.00 $ 1,250.00 $ 1,250.00 60 kw $ 1,950.00 $ 1,250.00 $ 1,250.00 45 kw $ 1,500.00 $ 1,000.00 $ 1,000.00 35 kw $ 1,350.00 $ 1,000.00 $ 1,000.00 25 kw $ 1.100.001s 1,000.001s 1,000.00 Total :–f-189,500.00 48,8 .00 $ 48,850.00 ""' Vendor exception states delivery in 72 hours Also states unit to be replaced if not repairable within 72 hours %UYTH OPPORTUNITY ki [IEAUmONT T - E * X - A * S City of Beaumont June 25,2013 A't-TN: Jason Oosterbeck,Senior Director Copy via Fax: 866-337-9343 Hertz Equipment Rental Corporation P.0.Box 650280 Dallas,'TX 75265 RE: Letter of Understanding- Emergency Services—Rental of Generators Bid No.Pi0213-08 Dear Vendor: 'this Letter of Understanding executed this 25th day of June ,2013,between the City of Beaumont("City")and Hertz Equipment Rental Corporation("Contractor"). 'this Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of laid Pi0213-08 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster,the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Contractor in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City,its officers,agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This understanding shall be in effect from June I through November 30 for the 2013 Hurricane Season or in the event of a declared emergency. At the end of this contract period,the City may renew this contract for each subsequent hurricane season or declared emergency not to exceed three(3)years. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60)days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS HERTZ EQUIPMENT RENTAL CORPORATION By:* By:* Kyle Hayes Jason Oosterbeck Title: City Manaaer Title: Senior Director Date: Date: * The parties agree that a faxed signature is valid and binding as if it were an original. Purchasing Division/Finance Department - Phone (409)880-3720 * Fax (409)880-3747 Physical ress: 80 1 Main St.,Ste.315,13eauinont, Mailing Address: P.O.Box 3827,Beaumont,TX 77704-3827 EXHIBIT"B" ):Z1£;11 WrTTr 011PORT1�T:Vi'ry [1EA[1M0N*' T - E - X - A - S City of Beaumont June 25,2013 ATTN: Jeffrey Norwood,Branch Manager Copy via Fax: 409-842-3230 United Rentals(North America),Inc. 3425 Cardinal Dr. Beaumont,TX 77705 RE: Letter of Understanding- Emergency Services--Rental of Generators Bid No.Pi0213-08 Dear Vendor, This Letter of Understanding executed this 25th day of June •2013,between the City of Beaumont("City")and United Rentals (North America),Inc, ("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi02I3-08 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster,the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Contractor in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City,its officers,agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. ']'his understanding shall be in effect from June I through November 30 for the 2013 Hurricane Season or in the event of a declared emergency. At the end of this contract period,the City may renew this contract for each subsequent hurricane season or declared emergency not to exceed three(3)years. Any terms and conditions staled in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60)days prior to the beginning of the next hurricane season or June 1. CITY OF BEA0MONT,'TEXAS UNITED RENTALS(NORTH AMERICA),INC. By:' By:e Kyle Hayes Jeffrey Norwood Title: City Manager Title: Branch Manager Date: Date: The parties agree that a faxed signature is valid and binding as if it were an original. Purchasing Division/Finance Department - Phone (409)880-3720 - Fax (409)880-3747 Physical Address: got Main St.,Ste.315,Beaumont, Mailing Address: P.O.I3ox 3827,Beaumont,TX 77704-3827 EXHIBIT "C"