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Home My WebLink AboutMIN FEB 12 2013 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B.Coleman, Mayor Pro Tern CITY COUNCIL MEETING Michael D. Getz,Ward II Audwin Samuel,Ward III February 12,2013 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on February 12,2013, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING i Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:32 p.m. Mayor Pro Tern Coleman gave the invocation. Cub Scouts Shawn Kelly, Andrew Hinges and Mark Valez led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz, Wright, Pate and Samuel. Absent: Councilmember Smith and Tyrone Cooper, City Attorney. Also present were Kyle Hayes, City Manager; Quentin Price, 1 st Assistant City Attorney; Tina Broussard, City Clerk. Councilmember Smith was absent due to surgery. Proclamations, Presentations, Recognitions "Engineers Week"-February 17-23, 2013- Proclamation read by Councilmember Getz; accepted by Sina Nejad, of Sigma Engineering, President of the Sabine Chapter of Texas Society of Professional Engineers along with other members of the Sabine Chapter "Recognition for West Beaumont Bulldogs Pee Wee Blue Football Team". Mayor Ames presented the team and their Coaches with the recognition. Head Coaches Derrick Rivers and Jim Gilliam along with the Pee Wee team accepted the recognition Christopher Breaux, partner with Whitley Penn, LLP, auditing firm, discussed the Annual Audit with Mayor and Council Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda. None Minutes—February 12,2013 CONSENT AGENDA Approval of minutes - February 5, 2013 Confirmation of committee appointments- Resolution 13—034 and Resolution 13-035 Kevin Roy would fill the unexpired term of Lauren Williams-Mason on the Community Development Advisory Committee. The term would commence February 12, 2013 and expire February 1, 2014. (Mayor Pro Tern Alan B. Coleman) Resolution 13 - 034 Jon Reaud would be appointed to the Police Department Community Advisory Committee. The term would commence February 12, 2013 and expire February 11, 2015. (Councilmember W. L. Pate, Jr.) Raymond Ambres would be reappointed to the Community Development Advisory Committee. The current term would expire December 18, 2014. (Mayor Becky Ames) William Sam, Sr.would be reappointed to the Police Department Community Advisory Committee. The current term would expire January 10, 2015. (Councilmember Jamie D. Smith) Dwaine K. Augustine would be reappointed to the Police Department Community Advisory Committee. The current term would expire January 24, 2015. (Councilmember Jamie D. Smith) Sina Nejad-Engineer,would be reappointed to the Construction Board of Appeals(Building). The current term would expire January 24, 2015. (Mayor Becky Ames) Wayne E. Duerler-Fire Representative, would be reappointed to the Construction Board of Appeals (Building). The current term would expire February 7, 2015. (Mayor Becky Ames) Dora Nisby would be reappointed to the Library Commission. The current term would expire December 12, 2014. (Councilmember Alan B. Coleman) Ava Graves would be reappointed to the Convention and Tourism Advisory Board. The current term would expire January 31, 2015. (Councilmember Jamie D. Smith) Irmalyn Thomas would be reappointed to the Police Department Community Advisory Committee. The current term would expire January 10, 2015. (Councilmember Audwin M. Samuel) Pastor Ronald Bishop would be reappointed to the Police Department Community Advisory Committee. The current term would expire January 10, 2015. (Councilmember Audwin M. Samuel) Pat Avery would be reappointed to the Board of Adjustment (Zoning). The current term would expire January 6, 2015. (Mayor Becky Ames) Daniel Green would be reappointed to the Community Development Advisory Committee. The current term would expire February 7, 2015. (Mayor Pro Tern Alan B. Coleman) Minutes—February 12,2013 A) Approve a resolution authorizing the City Manager to execute an agreement for Transfer of Entitlements to the Texas Department of Transportation, Aviation Division for FY2010, 2011 and 2012 — Resolution 13 - 036 B) Approve a resolution authorizing a change order to the contract with Bruce's General Construction for the installation of six Transit Bus Stops— Resolution 13 - 037 C) Approve a resolution authorizing a change order decreasing the contract amount, approving a final payment and accepting the East Lucas Drainage Improvement Rehabilitation Project— Resolution 13 - 038 D) Approve a resolution authorizing the acceptance of a fifteen foot wide Drainage Easement and a thirty-five foot wide Temporary Construction Easement to allow for the construction of a storm sewer outfall pipe for the South Park Drainage Project— Resolution 13 - 039 E) Approve a resolution authorizing the acquisition of property at 2935 Washington Boulevard for the Washington Boulevard Road Improvement Project— Resolution 13 - 040 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider an ordinance amending Ordinance 13-006 to provide an additional early voting location. Council passed Ordinance 13-006 on January 29, 2013, calling the City of Beaumont General Election to order, approving all polling locations and early voting locations. The County Clerk will be conducting joint elections for the City of Beaumont, BISD and the Port of Beaumont, and for a special election to create Emergency Services District No. 4. An early voting location must be located within the geographic boundaries of the proposed Emergency Services District as one was not provided for in Ordinance 13-006. Accordingly, an additional early voting location is being added at the Jefferson County J.P. Pct. 4 Building and will be available for early voting for all elections. This additional early voting location will not impact the City of Beaumont's cost for their portion of the election. Approval of ordinance. Minutes—February 12,2013 Councilmember Samuel moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AMENDING ORDINANCE NO. 13-006 TO PROVIDE AN ADDITIONAL EARLY VOTING LOCATION FOR THE ELECTION TO BE HELD THE 11TH OF MAY, 2013. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Ordinance 13 - 009 2. Consider a resolution approving a contract for asphaltic concrete pavement placement for use by the Streets and Drainage Division. Bids were requested for a one (1) year contract for the placement of hot mix asphaltic concrete(HMAC)pavement. HMAC is used for repairs to large street sections in the Street Rehabilitation Program. The vendor will provide the equipment and manpower to lay the asphaltic concrete according to City specifications with the materials being supplied by the City. Five (5) vendors were notified, with two (2) bids being submitted. Low valid bid was received from LD Construction, Inc., the current holder of this contract. The bid submitted by CMM Construction, Inc., was rejected as the contractor failed to attend the mandatory pre-bid conference which was a requirement of the solicitation. The price bid represents and increase of approximately $0.05 per square yard or 4% over the current contract. Capital Program. Approval of resolution. Mayor Pro Tern Coleman made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY LD CONSTRUCTION,OF BEAUMONT,TEXAS,FOR A ONE(1)YEAR CONTRACT FOR THE PURCHASE OF HOT MIX ASPHALTIC CONCRETE (HMAC) PAVEMENT FOR THE PUBLIC WORKS DEPARTMENT, STREET AND DRAINAGE DIVISION,IN THE ESTIMATED AMOUNT OF$855,750 BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 13 - 041 Minutes—February 12,2013 3. Consider a resolution approving the purchase of a gradall for use by the Streets and and Drainage Division. The gradall will be used to excavate drainage ditches on a continuing maintenance schedule to remove sediment buildup and prevent flooding. Fall structures where City ditches meet the drainage district's large flow systems will also be cleared with the gradall. The gradall will replace Unit 5125, a 1997 model that has become unreliable and expensive to repair and maintain. The old unit will be disposed of according to the City's surplus property disposal policies. Pricing for the equipment was obtained through the Houston-Galveston Area Council (H- GAC), a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. H-GAC complies with State of Texas procurement statutes. Manufacturer's warranty for the gradall is one year or one thousand (1,000) hours. Warranty service is available from the local dealer. Delivery is expected in approximately sixty (60) days Lease Purchase Agreement with the first debt payment planned for in the FY 2014 Budget- Capital Reserve Fund. Approval of the resolution. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY AUTHORIZED TO APPROVE THE PURCHASE OF A GRADALL FROM HI-WAY EQUIPMENT, OF BEAUMONT, TEXAS, IN THE AMOUNT OF $307,313.07 THROUGH THE HOUSTON- GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM FOR USE BY THE STREETS AND DRAINAGE DIVISION. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 13 - 042 COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH- ABSENT COUNCILMEMBER SAMUEL- COMMENDED ALL OF THE NEIGHBORHOOD ASSOCIATIONS THAT ARE PRESENTLY OPERATING IN THE CITY OF BEAUMONT,THERE ARE SEVERAL NEW ASSOCIATIONS THAT HAVE BEEN FORMED, THIS IS A BENEFIT TO THE NEIGHBORHOODS AND THE CITY AS WELL, ALSO COMPLIMENTED THE CITY MANAGER, STATED HE HAS SURROUNDED HIMSELF WITH EXCELLENT PEOPLE,THANKED Minutes—February 12,2013 ALL OF THE DEPARTMENT HEADS AND CITY EMPLOYEES FOR ALL THE WORK THAT THEY DO COUNCILMEMBER PATE- ECHOED WHAT COUNCILMEMBER SAMUEL STATED, THANKED THE CITY MANAGER,AS WELL AS LAURA CLARK, CFO AND HER STAFF FOR THE GREAT JOB THAT THEY DO, THE CITY DOES HAVE EXCEPTIONAL DEPARTMENT HEADS AND STAFF MEMBERS COUNCILMEMBER WRIGHT- CONGRATULATED THE ENGINEERS ON RECEIVING THE PROCLAMATION, WANTED TO KNOW HOW MANY CITY EMPLOYEES HOLD KEY POSITIONS IN THE ENGINEERING ORGANIZATION COUNCILMEMBER GETZ- THANKED THE CITY STAFF AS WELL AS THE CITY MANAGER FOR THE FINE JOB THAT THEY DO, COMMENTED ON ATTENDING THE "BRILLIANCE 10" PERFORMANCE AT THE JEFFERSON THEATRE, SPOKE OF THE BEAUTIFUL RESTORATION THAT WAS DONE AT THE FACILITY, ENCOURAGED STAFF TO TRY AND BOOK FUTURE PERFORMANCES THEIR SO THAT THE FACILITY CAN BE UTILIZED MORE MAYOR PRO TEM COLEMAN- CONGRATULATED THE PEE WEE FOOTBALL TEAM, COMMENTED ON THE OAKS HISTORIC NEIGHBORHOOD ASSOCIATION MEETING HELD ON MONDAY, FEBRUARY 11, 2013, THANKED DR. TOHME FOR SPEAKING AT THAT MEETING, AS WELL AS THE SUPPORT OF THE BEAUMONT POLICE DEPARTMENT,ALSO ANNOUNCED THE TEXAS TRASH OFF THAT WILL BE HELD ON APRIL 6, 2013, ENCOURAGED EVERYONE TO SIGN-UP ON THE CITY'S WEB SITE CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- NONE MAYOR AMES- COMMENTED ON THE BEAUMONT CONVENTION AND VISITORS BUREAU, HALL OF FAME ON TUESDAY NIGHT AT THE EVENTS CENTRE, STATED THAT THE BEST YEARS CENTER CELEBRATED THEIR SENIORS MARDI GRAS AT THE BEAUMONT CIVIC CENTER ON FRIDAY, ALSO THE EDISON PLAZA CELEBRATED THEIR 1 YEAR ANNIVERSARY, ON SUNDAY, FEBRUARY 10, 2013, BISHOP CURTIS GUILLORY CELEBRATED THE 25TH ANNIVERSARY OF HIS EPISCOPAL ORDINATION AS BISHOP,HAD A WONDERFUL MASS AT SAINT ANTHONY CATHEDRAL BASILICA, FOLLOWED WITH A BEAUTIFUL RECEPTION AT THE BEAUMONT CIVIC CENTER, ANNOUNCED THE TASTE OF THE TRIANGLE AT FORD PARK FEBRUARY 12, 2013, HONORING AL CALDWELL Minutes—February 12,2013 Public Comments (Persons are limited to three minutes) Jonathan Mark Cassidy 1475 Interstate 10 Beaumont TX Spoke regarding a felony conviction that he received 35 years ago, requested that this be taken off of his record With there being no other business to come before Council, the meeting adjourned at 2:13 p.m. io available won request in the City Clerk's Office. B XJ y Tina Broussard, City Clerk sp Minutes—February 12,2013