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HomeMy WebLinkAboutMIN DEC 11 2012 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B. Coleman, Mayor Pro Tern CITY COUNCIL MEETING Michael D. Getz,Ward II Audwin Samuel,Ward III December 11, 2012 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on December 11, 2012, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Chaplain Bob Webb with Baptist Hospital gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz, Wright, Pate, Samuel and Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda. None CONSENT AGENDA Approval of minutes — December 4, 2012 Confirmation of committee appointments - None A) Approve a resolution approving a contract to provide preventive maintenance services for city vehicles — Resolution 12 - 284 B) Approve a resolution authorizing the Mayor to execute all documents necessary to receive a laptop from Fort Bend County for the Beaumont Public Health Department's Epidemiologist to utilize for disease surveillance — Resolution 12 — 285 Minutes—December 11,2012 C) Approve a resolution approving the purchase of imaging system software for use by all City Departments— Resolution 12 - 286 D) Approve a resolution authorizing the City Manager to approve Change Order No. 1 to Bruce's General Construction, Inc., for street, driveway, and sidewalk repairs after utility cuts have been made by the Water Utilities Department — Resolution 12 - 287 Councilmember Samuel made a motion to approve the Consent Agenda. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider a resolution authorizing the City Manager to execute a contract for the Sanitary Sewer Rehabilitation of Small Diameter Mains Contract XXIII. The proposed contract is with Simco Enterprises, Ltd., of Groves in the amount of $1,895,761.75(bid tabulation attached). The project will rehabilitate approximately 18,572 linear feet of 6-inch, 16,115 linear feet of 8-inch, and 1,690 linear feet of 10-inch sanitary sewer lines, stabilize approximately 38 (thirty-eight) vertical feet of existing manhole, abandon approximately 4 (four) existing manholes, furnish and install approximately 8 (eight)manholes, remove and replace approximately 126 manholes,furnish and install 28 (twenty-eight)end of line cleanouts, replace approximately 592 short side and 5(five)long side service line connections, clean and televise 36,377 linear feet of existing and 36,377 linear feet of newly burst sanitary sewer lines, and televise approximately 597 existing sanitary sewer service lines. The MBE participation will be with Chief Solutions, Inc. of Houston for$155,785.00,which represents 8.22 percent of the total bid. The project area is bounded by Delaware Street, Thomas Road, Calder Avenue, Phelan Avenue, and Hillebrandt Bayou. The project was designed by City Staff and the Engineer's estimate for the project was $2,000,000. The existing sewer lines built in the 1940's and 1950's have deteriorated and require major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary sewer lines, restore the carrying capacity, provide customers with uninterrupted and adequate service and meet the Sanitary Sewer Overflow Initiative agreement requirements with the State. Approval of the resolution. Minutes—December 11,2012 Councilmember Getz moved to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY SIMCO ENTERPRISES, LTD., OF GROVES,TEXAS, IN THE AMOUNT OF$1,895,761.75 FOR THE SANITARY SEWER REHABILITATION OF SMALL DIAMETER MAINS CONTRACT XXIII PROJECT. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 12 - 288 2. Consider a resolution approving the purchase of a pavement recycler-mixer for use by the Streets and Drainage Division. Streets and Drainage has increased the number of street rehabilitation projects to be completed each year from approximately twenty—five (25) to seventy (70). The recycler- mixer is equipment that is essential to the rehabilitation process. It is used to grind the existing roadway material and recycle it by mixing with cement slurry to create a fully stabilized base material that is much harder and more water resistant than the existing material. The recycler-mixer will replace a 1997 model that has become unreliable and expensive to repair and maintain. The old unit will be kept as a backup for the new equipment for as long it remains functional. Pricing for the equipment was obtained through BuyBoard, a cooperative purchasing association providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. BuyBoard complies with State of Texas procurement statutes. Manufacturer's warranty for the recycler-mixer is one year or one thousand (1,000)hours. Warranty service is available from the local dealer. Delivery is expected within thirty(30) days. Lease Purchase Agreement with the first debt payment planned for in the FY 2014 Budget- Capital Reserve Fund. Approval of the resolution. Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF A PAVEMENT RECYCLER-MIXER FOR USE BY THE STREETS AND DRAINAGE DIVISION FROM WAUKESHA-PEARCE INDUSTRIES,INC.,OF HOUSTON,TEXAS,IN THE AMOUNT OF $282,231.60 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH Minutes—December 11,2012 NAYS: NONE MOTION PASSED Resolution 12 - 289 3. Consider a resolution approving a one year contract with Capital Edge to provide services as the City of Beaumont's Washington Assistant. On a yearly basis since 1980, the City has contracted with an organization to provide legislative service on the federal level. Ms. Chaney, as the City's Washington Assistant, is responsible for reviewing federal executive proposals, legislation under consideration,and proposed and adopted administrative rules and regulations which could impact the City of Beaumont's policies or programs. Staff is especially pleased with the successful outcome of efforts to pass FAA legislation that is intended to allow the use of mineral revenues derived from the Municipal Airport property for transportation projects. The contract amount of $68,400 represents an 11.24% increase in a rate that has not changed since 2009. The contract also includes a maximum of$4,000 for reimbursable expenses. Approval of resolution. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AN ANNUAL AGREEMENT IN THE AMOUNT OF $68,400,WITH AN ADDITIONAL MAXIMUM OF$4,000 FOR REIMBURSABLE EXPENSES,WITH CAPITAL EDGE, TO ACT AS THE CITY OF BEAUMONT'S WASHINGTON ASSISTANT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 12 — 290 4. Consider a resolution approving a one year contract with the Greater Beaumont Chamber of Commerce. Funding will be used for marketing Beaumont and business retention/recruitment efforts. Administration is extremely pleased with the relationship between the City and the Chamber. Approval of resolution. Minutes—December 11,2012 Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE, AND HE IS HEREBY, AUTHORIZED TO EXECUTE A ONE (1) YEAR CONTRACT WITH THE GREATER BEAUMONT CHAMBER OF COMMERCE IN THE AMOUNT OF$85,000 FOR ECONOMIC DEVELOPMENT PURPOSES EFFECTIVE JANUARY 1, 2013 THROUGH DECEMBER 31, 2013. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 12 — 291 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. WORK SESSION * Receive an update related to Hurricane Ike Disaster Recovery Grant Funds (Round 2.2) Brenda Beadle, Capital Project Manager, updated Council on the Hurricane Ike disaster recovery funds, Round 2.2. In her update she spoke of Round 2.2 which totaled$18.4 million, this amount would be used for several improvements. $9.1 million is budgeted for Ave.A to Washington Blvd. to Cardinal Dr., Magnolia Ave from Gill St. to E. Lucas. Building projects are also included in the $18.4 million to reconstruct Fire Station No. 2 currently located at 4495 Ironton, the Public Health facility currently located at 950 Washington Blvd. Both facilities will be relocated the new Fire Station #2 will be built at 4990 Helbig with the design phase complete and the Public Health facility at 3040 College. There was also discussion of Round 1 grant award, the Corley St. Drainage and Street improvements and the River Bank Stabilization with a total award amount of $4.3 million. Round 2.1 grant award amounts included South Park Drainage improvements totaling $11.3 million as well as discussion on the South Park street construction. COUNCILMEMBER COMMENTS COUNCILMEMBER SMITH- CONDOLENCES TO THE BROOKS FAMILY,.LACK BROOKS DID A LOT FOR THE CITY AND THE AREA, HE WILL BE TRULY MISSED COUNCILMEMBER SAMUEL- INQUIRED AS TO THE STATUS OF THE STREET REHAB ASSESSMENT,WHERE IS THE CITY WITH THIS,SINCE THE NEW YEAR IS APPROACHING WOULD LIKE TO KNOW WHERE THE ASSESSMENT STANDS,THANKED BRENDA BEADLE FOR ALL SHE HAS DONE,ASKED IF THE CITY IS UTILIZING ANY TYPE OF COMPUTER PROGRAM THAT WILL BE ABLE TO GIVE THE CITY AN INVENTORY THAT WILL SHOW CONDITIONS OF STREETS, STATUS OF DILAPIDATED STRUCTURES THAT HAVE BEEN Minutes—December 11,2012 DEMOLISHED AS WELL AS THE BUILDING OF THE NEW FACILITIES ETC. COUNCILMEMBER PATE- CONDOLENCES TO THE FAMILY OF CONGRESSMAN JACK BROOKS, AS WELL AS HOW UNIQUE HE WAS AND HIS ACCOMPLISHMENTS,ASKED THAT EVERYONE PRAY FOR THE LEADERS IN WASHINGTON COUNCILMEMBER WRIGHT- CONDOLENCES TO THE BROOKS FAMILY, SHARED FOND MEMORIES OF THE CONGRESSMAN DURING HER EMPLOYMENT WITH THE UNITED STATES POSTAL SERVICE, ALSO COMMENTED ON THE BEAUMONT MAIN STREET MEETING AND THE BEAUMONT PUBLIC SCHOOL FOUNDATION PROGRAMS THAT SHE ATTENDED COUNCILMEMBER GETZ- COMMENTED ON CONGRESSMAN BROOKS, HE WILL BE TRULY MISSED, COMMENDED HEB ON THE FEAST OF SHARING, THEY ARE DOING A GREAT JOB BY HELPING THE COMMUNITY, APPLAUD THEM FOR PURCHASING THE OLD BAPTIST HOSPITAL AND ENLARGING THEIR STORE, ALSO COMMENTED ON THE BEAUMONT MAIN STREET MEETING,AS WELL AS THE DIRECTOR, CAROLYN HOWARD WHO WAS ACKNOWLEDGED FOR ALL THAT SHE DOES MAYOR PRO TEM COLEMAN- CONDOLENCES TO THE BROOKS FAMILY, COMMENTED ON THE CONTRIBUTIONS THAT CONGRESSMAN BROOKS HAS MADE TO THE AREA,THANKED HEB AND THE VOLUNTEERS FOR THE GREAT MEAL THEY SERVED TO THOUSANDS OF PEOPLE, ALSO THANKED THE CITIZENS THAT DONATED TO THE CHANNEL 6 SALVATION ARMY TOY DRIVE CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- NONE MAYOR AMES- CONDOLENCES TO THE FAMILY OF CONGRESSMAN JACK BROOKS, AS WELL AS FORMER COUNCILMEMBER BOBBIE PATTERSON ON THE PASSING OF HER FATHER,COMMENTED ON THE TEEN COLLISION AVOIDANCE CLASS THAT WAS HELD EARLIER THIS YEAR, ONE OF THE POLICE OFFICER'S DAUGHTER ATTENDED THIS COURSE,SHE SENT AN EMAIL TO THE CHIEF OF POLICE STATING THAT IF IT WERE NOT FOR THE CLASS SHE MIGHT NOT BE HERE TODAY, SHE WAS ALMOST INVOLVED IN A FATAL CAR COLLISION,BUT BECAUSE OF WHAT SHE LEARNED IN THE CLASS SHE WAS ABLE TO AVOID THE COLLISION, ALSO COMMENTED ON RECYCLING, CITY WIDE CLEAN UPS AND SOLID WASTE,ASKED IF THE CITY MANAGER COULD PREPARE A WORKSESSION AT THE BEGINNING OF THE NEW YEAR SO THAT THE CITIZENS COULD Minutes—December 11,2012 BE AWARE OF WHAT IS GOING ON BEHIND THE SCENES WITH CLEAN UP AND BEAUTIFYING THE CITY Public Comments (Persons are limited to three minutes) William Johnson 1045 Madison St. Beaumont TX Stated the City is redoing the streets and putting new sidewalks, the City removed his fence to redo the street, they have put his fence back, but it is not correct, has tried to contact the Public Works department with no response, also the new driveway that the City redid is now cracking and falling apart Miriam C. Nichol 5799 Western TH. Beaumont TX Stated she rides the Beaumont Transit van, calls every day to go get a ride to and from work, when she called this morning she was told that she would not be able to get a ride until 11:00 a.m., stated that persons that are riding to and from work, doctors office etc., should get first priority when riding Open session of meeting recessed at 2:35 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: i Keith Breiner v. City of Beaumont, et al, Civil Action No. 1:10-cv-531 Claims against Westchester Surplus Lines Insurance Company and Lexington Insurance Company for damages sustained as a result of Hurricane Ike There being no action taken in Executive Session, Council adjourned. dio availabl upon request in the City Clerk's Office. B Ry AT61 Mayor I l Tina Broussard, City Clerk 01 w .� Minutes—December 11,2012