HomeMy WebLinkAboutPACKET NOV 20 2012 HIGH WITH OTPOUTUNITT
BEAUMOK*
T • B • % 0 A • 8
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 20,2012 1:30 P.M.
CONSENT AGENDA
* Approval of minutes—November 6, 2012
* Confirmation of committee appointments
A) Approve a resolution authorizing the City Manager to enter into an agreement
with the Texas Department of Transportation for reimbursement of costs
associated with the operation and maintenance of traffic signals on controlled access
highways within the City limits of Beaumont
B) Approve a resolution authorizing the City Manager to accept the Halbouty Park Walking
Trail Project, approve a change order to the contract, and make a final payment
C) Approve a resolution awarding an annual contract for the purchase of aqua ammonia for
the Water Utilities Department
D) Approve a resolution awarding an annual contract for grounds maintenance at Tyrrell
Park
E) Approve a resolution awarding two one-year contracts for uniforms for the Police
Department
F) Approve a resolution authorizing the sale of City-owned property located immediately
west of 6165 Comstock and at the Northeast corner of Sutherland at Lucas
A
RICH WITH OPPORTUNITY
BEAUMON*
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
QO
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: November 20,2012
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to enter into an agreement with the Texas Department of
Transportation(TxDOT) for reimbursement of costs
associated with the operation and maintenance of traffic
signals on controlled access highways within the City limits
of Beaumont.
BACKGROUND
The State of Texas acting by and through TxDOT will reimburse the City annually for the costs
associated with the operation and maintenance of traffic signals on controlled access highways
within the City. The City entered into similar agreements in 1993 and 2004. This new agreement
will increase the annual reimbursement from$29,400 to$31,200.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of resolution.
Contract No.
STATE OF TEXAS §
COUNTY OF TRAVIS §
AGREEMENT FOR THE
INSTALLATION AND R NSURSEMENT FOR THE
OPERATION AND MAINTENANCE OF
TRAFFIC SIGNALS WITHIN A:MUNICIPALITY
THIS AGREEMENT is made by and through the State of Texas, acting by and through the
Texas Department of Transportation, hereinafter called the"State," and the City of
Beaumont hereinafter call the "City," acting by and
through its duly authorized officers, as_evidenced by Resolution/Ordinance No.
executed on ,:hereinafter
acknowledged by reference.
W1T'NESS_ETH
WHEREAS, by virtue of a Municipal Maintenance Agreement entered into by the City and the
State on the day of , 20 , the State
has been authorized to maintain certain highway routes within the City;and
WHEREAS, from time to time the City requests the State to install traffic signals on certain
highways within the City; and
WHEREAS, in accordance with Texas Administrative Code: Title 43 Texas Administrative
Code Section 25.5, on the 27th day of May, 1987, the State Highway and Public
Transportation Commission, now the Texas Transportation Commission, passed Commission
Minute Order No. 85777, authorizing the State to install, operate, and maintain traffic signals
on:
(a) highway routes not designated as full control of access inside the.corporate limits of
cities, having a population less than 50.,000 (latest Federal Census); and
(b) °highways designated as full control of access in all cities; and
WHEREAS, the City has.a population of more than 50,000.population according to the latest
Federal Census; and
WHEREAS, the City requests the State to assume the installation, operation, and
maintenance responsibilities of the signalized intersections as shown in EXHIBIT 1„ attached
hereto and made a part of this Agreement; and
WHEREAS, the City agrees to maintain and operate the signalized intersections with the
State reimbursing the City for all maintenance and operations costs at a flat rate per location
as shown on Exhibit 3.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreements of the parties hereto to be by them respectively kept and performed, as
hereinafter set forth, it is agreed as follows:AGREEMENT
Article 1. CONTRACT PERIOD
This Agreement becomes effective when fully executed by the City and the State and shall
remain in force for a period on one year from the date of final execution by the State and shall
Traffic-Traffic TEA6 Page 1 of 4 Rev. 05/02/2008
Supplemental - Cost-Traffic Signal Type R
Contract No.
be automatically renewed annually for a one year period, unless modified by mutual
agreement of both parties, or terminated as hereinafter provided.
Article 2. CONSTRUCTION RESPONSIBILITIES
A. The State shall prepare or cause to be prepared the plans and specifications, advertise
for bids, let the construction contract, or otherwise provide for the construction of new
traffic signals and/or reconstruction of existing traffic signals (including, at the State's
option, any special auxiliary equipment, interconnect and/or communication material, and
equipment), and will supervise construction, reconstruction, or betterment work as
required by said plans and specifications. As a project is developed to construction stage,
either as a unit or in increments, the State will submit plans and specifications of the
proposed work to the City and will secure the City's consent to construct the traffic signal
prior to awarding the contract; said City consent to be signified by the signatures of duly
authorized City officers in the spaces provided on the title sheet of the plans containing
the following notion:
"Attachment No. to"Agreement for the Installation and
Reimbursement for the Operation and Maintenance of Traffic Signals Within a
Municipality," dated The City-State construction,
maintenance, and operation responsibilities shall be as heretofore agreed to,
accepted, and specified in the Agreement to which these plans are made apart."
B. All costs of construction and/or reconstruction of new and existing traffic signals will be
borne by the State, and the traffic signal system will remain the property of the State.
Article 3. MAINTENANCE, OPERATION, AND POWER RESPONSIBILITIES
A. The State shall-be:responsible for all electrical power costs for the operation of the traffic
signals covered by this Agreement and shown on Exhibit 1. Power costs shall be billed as
specified in Exhibit 21 `Traffic Signal Maintenance and Operations Provisions."
B. The City will provide a trained staff to maintain and operate the traffic signals shown on
Exhibit 1, and the State will reimburse the City at the flat rate shown in Exhibit 3 for parts
and labor. All repairs shall be prioritized based on public safety and made as soon as
possible.
C. The City shall maintain and operate the traffic signals in accordance with the minimum
requirements specified in Exhibit 2.
D. The City shall maintain at least one log of all emergency calls and all routine
maintenance.
E. Routine maintenance will be performed by the City as specified in Exhibit 2.
Article 4. COMPENSATION
A. The maximum amount payable under this Agreement is $ $31,200.00
per year.
B. Calculations for the above lump sum amount shall be shown in Exhibit 3, attached'hereto
and made a part of this Agreement for maintaining and operating the traffic signal
installations covered under this Agreement.
C. The addition or deletion of traffic signals shall.be made by supplemental agreement.
Article 5. PAYMENT
A. The State agrees to reimburse the City at the flat rate shown in Exhibit 3 for maintenance
and operations costs for the traffic signals described in Exhibit 1. The City shall submit eo
the State Form 132, "Billing Statement,"or an invoice statement acceptable to the State
on a(monthly/quarterly/annual) basis. An original Form 132 or acceptable invoice and
four copies shall be submitted to the following address:
Traff ic-Traffic_TEA6 Page 2 of 4 Rev. 05/02/2008
Supplemental- Cost-Traffic Signal -Type R
Contract No.
Texas Department of Transportation
8350 Eastex Freeway
Beaumont, Texas 77708
B. The City shall maintain a system of records necessary to support and establish the
eligibility of all claims for payment under the terms of this Agreement. These records may
be reviewed at any time to substantiate the payment by the State and/or determine the
need for an adjustment in the amount paid by the State.
C. The State shall make payment to the City within 30 days from receipt of the City's
request for payment, provided thatthe request is properly prepared.
D. Knockdowns or damage resulting from an accident or an act of God and which require
emergency replacement of major equipment shall not be included in the
(monthly/quarterly/
annual) payments. For eligibility of payment for emergency replacement of major
equipment, actual cost shall be submitted to the State for review and determination of
reimbursement eligibility.
E. Payment for the addition or deletion of atraffic signal installation shall be made by
supplemental agreement.
Article 6. INDEMNIFICATION
The City acknowledges that it is not an agent,servant or employee of the State and, thus, is
responsible for its own acts and deeds and for those of its agents or employees during the
performance of the work defined in this agreement.
Article 7. TERMINATION
A. This Agreement may be terminated by any of the following conditions:
(1) By mutual agreement and consent of both parties.
(2) By the State upon thirty(30)days written notice to the City for failure of the City to
provide adequate maintenance and operation services for those traffic signal
installations which the City has agreed to maintain and operate.
(3) By the State upon sixty (60) days written notice to the City that the State will assume
operation and maintenance at the end of the one (1)year period of this contract.
(4) By the City upon one hundred twenty (120)days written notice of the State.
B. In the event this Agreement is terminated by any of the above conditions, the
maintenance and operation of the traffic signal systems shall become the responsibility of
the State. Any State owned equipment being held by the City shall be promptly returned
within 30 calendar days to the State upon termination of this Agreement.
Article 8. SUBLETTING
The City shall not sublet or transfer any portion of the work under this Agreement unless
specifically approved in writing by the State. All subcontracts shall include the provisions
required in this contract and shall be approved in writing by the State.
Article 9. AMENDMENTS
Changes in the character, costs,provisions, in the attached exhibits, responsibilities, or
obligations authorized herein shall be enacted by written amendment. An amendment to this
Agreement must be executed by both parties.
Article 10. SUCCESSORS AND ASSIGNS
Traffic-Traffic_TEA6 Page 3 of 4 Rev. 05/02/2008
Supplemental-Cost Traffic Signal-Type R
Contract No.
The State and the City bind themselves, successors, assigns., and legal representatives to
the other party to this Agreement and the successors,assigns, and legal representatives of
such other party to all covenants and provisions provided herein. Furthermore, the City shall
not assign, sublet, or transfer any interests in this Agreement without the written consent of
the State.
Article 11. LEGAL CONSTRUCTION
In the case any one or more of the provisions contained in this Agreement shall for any
reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceabllity shall not affect any other provision thereof and this Agreement shall be
construed as if such invalid, illegal, or unenforceable provision had never been contained
herein.
Article 12. STATE AUDITOR
The state auditor may conduct an audit or investigation of any entity receiving funds from the
state directly under the contract or indirectly through a subcontract under the contract.
Acceptance of funds directly under the contract or indirectly through a subcontract under this
contract acts as acceptance of the authority of the state auditor, under the direction of the
legislative audit committee, to conduct an audit or investigation in connection with those
funds. An entity that is the subject of an audit or investigation must provide the state auditor
with access to any information the state auditor considers relevant to the investigation or
audit.
Article 13. DOCUMENTS At the request of the State, the Local Government_shall submit any
information required by the State in the`format directed by the State.
Article 14. PRIOR AGREEMENTS SUPERSEDED
This Agreement constitutes the sole and only agreement of the parties hereto and
supersedes any prior understandings or written or oral agreements between the parties
respecting the within subject matter.
IN WITNESS WHEREOF, the State and the City have signed duplicate counterparts of the
agreement.
THE CITY OF BEAUMONT
Executed on behalf of the City by:
By Date
Typed or Printed Name and Title
THE_STATE OF TEXAS
Executed for the Executive Director and approved for the Texas Transportation Commission
for the purpose and effect of activating and/or carrying out the orders, established policies or
work programs heretofore approved and authorized by the Texas Transportation
Commission.
By Date
Beaumont District Engineer
Traffic-Traffic_TEA6 Page 4 of 4 Rev. 05/02/2008
Supplemental-Cost-Traffic Signal-Type R
EXHIBIT 1
Signalized intersections on State Highways located in the City of Beaumont
LOCATION TYPE OF SIGNAL
US 69/Spur 380 Diamond interchange with one controller
US 69/SH124 Diamond interchange with one controller
lH 10/Washington Diamond interchange with one controller
IH 10/US 90 Diamond interchange with one controller
IH 10/Calder Diamond interchange with one controller
IH 10/North Diamond interchange with one controller
IH 10/Harrison Diamond interchange with one controller
IH 10/Eleventh Diamond interchange with one controller
IH 10/Gulf Diamond interchange with one controller
US 69/Delaware Diamond interchange with one controller
US 69/Lucas Diamond interchange with one controller
US 69/Dowlen Diamond interchange with one controller
US 69/SH 105 Diamond interchange with one controller
Spur 380/Pennsylvania Diamond interchange with one controller
Spur 380/Park Diamond interchange with one controller
US 69/Spur 93/Avenue A Diamond interchange with one controller
lH 10/Laurel Conventional actuated signal
IH 10/Gladys Conventional actuated signal
Traffic-Traffic—TEA6a Page 1 of 1 Rev. 09/18/2006
Exhibit 1 Location Traffic Signal—Type R
EXHIBIT 2
TRAFFIC SIGNAL MAINTENANCE AND OPERATION PROVISIONS
The maintaining and operating city agrees to:
1. Unless specifically noted elsewhere in this agreement, the signal timing and
operational phasing shall be the responsibility of the city.
2. Inspect the highway traffic.signal system a minimum of once every 1:2 months and,
replace burned out lamps or damaged sockets as may be required. Police, citizen, or other
reports of burned out lamps or other damage, which could jeopardize safety, shall be
repaired or replaced as soon as possible after the report, depending on the nature of the
report. !otherwise, appropriate steps shall be taken to protect the public. The reflector and
lens should be cleaned each time a lamp is replaced. All replacement lamps shall equal the
wattage and type of the existing lamp.
3. Keep signal poles, controller pedestals, and foundations in alignment.
4. Keep signal poles and controller cabinets tight on their foundation(s) or pedestal(s).
5. Keep traffic and pedestrian signal heads aligned and properly adjusted Repair back
plates where needed.
6. Check the controllers, conflict monitors, detector units, relays, pedestrian push buttons,
and detectors a minimum of once every 1.2 months to ascertain that they are functioning
properly and make all necessary repairs and replacements.
7. Keep interior of controller cabinets in a neat and clean condition at all times.
8. Clean reflectors, lenses, and lamps a minimum of once every twelve months.
9. Repaint all corrosive susceptible highway traffic signal components exposed to weather
with a non-lead based paint as needed in order to maintain a well kept appearance in the
opinion of the Texas.Department of Transportation's representative. Plastic signal heads and
galvanized and aluminum components are excluded.
10. Group relamp and incandescent lamps of all highway traffic signal heads at the
expiration of the average rated lamp life or replace the lamps on a burn out basis.
11. Repair or replace any and all equipment that malfunctions or is damaged.
12. Provide alternate traffic control,during a period of failure or when the controller must be
repaired. This may be accomplished through installation of a spare controller, placing the
intersection on flash, manually operating the controller, or manually directing traffic through
the use of proper authorities. In addition, barricades and warning signs shall be provided in
accordance with the requirements of the latest edition of the Texas Manual on Uniform Traffic
Control Devices.
13. Provide maintenance personnel trained in the maintenance of traffic signal equipment
who will be available to respond to emergency calls from authorized parties 24 hours a day,
Traffic-Traffic_TEA6b Page 1 of 2 Rev. 09/18/2006
Exhibit 2—Maintain &Operate Traffic Signal - Type R
including Saturdays, Sundays, and holidays.
14. Provide the State and local law enforcement agencies the location and respective
names and telephone numbers of individuals responsible for emergency maintenance.
15. Document routine observations during the year by trained City personnel of the traffic
signal operation at each traffic signal during various times of the day to assure fair distribution
of time and for all traffic movements (phases) during varying traffic conditions.
16. Check cabinet fitter a minimum of once every six months and clean if necessary.
Cabinet filter shall be replaced every two years.
17. Document.all checks and corrective actions in a separate log book for each intersection.
18. In metropolitan cities where Intelligent Transportation Systems and/or incident
management systems are being implemented the signal timing will be the responsibility of the
City in cooperation with the Texas Department of Transportation.
Traffic accidents., inclement weather, special events, maintenance, and:construction activities
are a few of the causes of nonrecurrent congestion. Nonrecurrent congestion often changes
the normal traffic demand patterns. Effective and efficient movement of traffic through the
transportation network during periods on nonrecurrent congestion must be considered in the
design and operation of all traffic management systems, including traffic signal systems.
Priority should be:given to freeway or expressway frontage roads when nonrecurrent
congestion occurs on freeway or expressway mainlanes.
Power costs shall be billed directly to the State.
Traffic-Traffic TEA6b Page 2 of 2 Rev. 09/18/2006
Exhibit 2— Maintain & Operate Traffic Signal Type R
EXHIBIT 3
Actuated Signals at conventional intersections and at Tee intersections shall be reimbursed
at $1.200.00 per intersection per year.
Calculations: Signal Repairs $400.00
Preventive Maintenance $400.00
Engineering $400.00
Fixed Time Signal shall be reimbursed at N/A per intersection per year.
Calculations:
Diamond Interchange Signals with one controller shall be reimbursed at $1,800.00 per
intersection per year.
Calculations: Signal Repairs $600.00
Preventive Maintenance $600.00
Engineering $600.00
Diamond Interchange Signals with two or more controllers shall be reimbursed at
N/A per intersection per year.
Calculations:
Sign Mounted Flashers shall be reimbursed at N/A per unit per year.
Calculations:
Overhead Flashing Beacons shall be reimbursed at N/A per intersection per
year. .
Calculations:
Traffic-Traffic TEA6c Page 1 of 1 Rev. 09/18/2006
Exhibit 3 -Cost Traffic Signal-Type R
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to enter into an agreement with the
Texas Department of Transportation (TxDOT) for reimbursement of costs associated with
the operation and maintenance of traffic signals on controlled access highways within the
City limits of Beaumont. The agreement provides an annual reimbursement of$31,200.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
r
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to accept the Halbouty Park Walking Trail Project, approve
a change order to the contract with Bruce's General
Construction, and make final payment in the amount of
$7,893.00.
BACKGROUND
On July 24,2012, City Council awarded Bruce's General Construction the contract for the Tom C.
Halbouty Park Walking Trail Project in the amount of$70,355. Change Order No. 1 in the amount
of$857.50 is recommended to adjust the estimated quantities to reflect the actual quantities used
during the performance of the project.
The MBE participation in the performance of the contract represents 100% of the final contract
amount. A copy of Schedule C identifying the MBE participation is attached.
The project was inspected by the Engineering Division and found to be complete in accordance
with the provisions and terms set out in the contract.
FUNDING SOURCE
Capital Reserve.
RECOMMENDATION
Approval of resolution.
CiTX OF��AUM4�1'i' J
gcmDm. e
SCHEDULE OF MBR PARMIPAUC IN
BRJCE'S GENERAL CONSTRUCTION, INC.
VEMOR HAMS
It Ca F
BRUCE'SGENEPALCONSTRUCTION,INC. /175REttJOLDORD.BEAUMONT.-rx777o7 . S1TEW0RK,C0NCR=TE,ETC 70,3555.00
,
The and erslgaed will enter Into a formal nVeament with MBZ CoAtractors Air work listed fn-this schedule'conditioned upon arerution of a contract
with the CKY. of Beaumont
N(}TF.: 1. Ties s&edulte should file submiitted with your bid.
JILL BROUMARo
C6iR;ESIDENT OWNER
I
CITY OF BEAUMONT
DATE: OCTOBER 23,2012
PROJECT: TOM C.HALBOUTY PARK WALKING TRAIL
OWNER: CITY OF BEAUMONT
CONTRACTOR: BRUCE'S GENERAL CONSTRUCTION
CHANGE ORDER NO.: 1 (FINAL)
Add Construction Items and/or quantities to the Contract:
Item Additional Unit
Description Unit Amount
No. Quantity Price
4 FURNISH&INSTALL REINFORCED CONCRETE SIDEWALK SY 4 $40.00 $160.00
5 FURNISH&INSTALL CEMENT STABILIZED SAND SY 17 S20.00 $340.00
7 IFURNISH AND INSTALL SOD SY 110 $3.25 $35750
ADD TOTAL AMOUNT $85750
ORIGINAL CONTRACT AMOUNT: $70,355.00
NET FROM PREVIOUS CHANGE ORDERS: $0.00
TOTAL AMOUNT OF THIS CHANGE ORDER: $857.50
PERCENT OF THIS CHANGE ORDER: 1.22%
TOTAL PERCENT CHANGE ORDER TO DATE: 1.22%
NEW CONTRACT AMOUNT: $71,21250
ACCEPTED BY; PREPARED BY:
ALL BROUSSARD CHACE MANN
BRUCE'S GENERAL CONSTRUCTION PROJECT MANAGER
APPROVED BY:
DR.JOSEPH MAJDALANI,P.E. PATRICK DONART,P.E.
CITY ENGINEER PUBLIC WORKS DIRECTOR
ATTESTED BY:
KYLE HAYES TINA BROUSSARD
CITY MANAGER CITY CLERK
RESOLUTION NO.
WHEREAS, on July 24, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No.12-157 awarding a contract in the amount of $70,355 to Bruce's
General Construction, Inc., of Beaumont, Texas, for the walking trail and drainage
improvements at Halbouty Park located at 5780 Gober Road; and,
WHEREAS, Change Order No. 1 in the amount of$857.50 is required to adjust the
estimated quantities to reflect the actual quantities used during the performance of the
project, thereby increasing the project amount to $71,212.50; and,
WHEREAS, the project has been inspected and completed in accordance with the
terms and conditions of the contract and should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1 to adjust quantities actually used during the performance of the project, thereby
increasing the contract amount by$857.50 for a total contract amount of$71,212.50; and,
BE IT FURTHER RESOLVED THAT the Tom C. Halbouty Park Walking Trail Project
be and the same is hereby accepted; and,
BE IT ALSO RESOLVED THAT the City Manager is hereby authorized to make final
payment in the amount of$7,893.00 to Bruce's General Construction, Inc.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
C
RICH WITH OPPORTUNITY
BEAUMOK*
T • X • X . A • B City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager , J
PREPARED BY: Laura Clark, Chief Financial Officer/
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution approving an annual contract
for the purchase of aqua ammonia from Southern Ionics,
Corp.,of West Point,Mississippi, in the estimated amount
of$64,428.80 for use by the Water Utilities Department.
BACKGROUND
Bids were requested for an annual contract to supply water treatment chemicals. Aqua ammonia
is used to disinfect and purify the City's water supply. Six(6)vendors were notified;three(3)
vendors submitted bids. The contract is to furnish aqua ammonia at the fixed unit price of
$1,073.78 per ton. The price for the previous contract was$885.86 per ton, an increase of
$187.92 per ton There are no local suppliers of this product. Bid tabulation is as follows:
Vendor Tons Unit Price Total
Southern Ionics, Corp. 60 $1,073.78 $64,426.80
West Point, MS
GC3 Specialty, Inc. 60 $1,154.00 $69,240.00
Houston, TX
Air Gas Specialty, Inc. 60 $1,487.18 $89,230.80
Lawrenceville, GA
FUNDING SOURCE
Water Utilities Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for the purchase of aqua
ammonia for use by the Water Utilities Department; and,
WHEREAS, Southern Ionics, Corp.,of West Point, Mississippi,submitted a bid in the
unit amounts shown on Exhibit "A," attached hereto, for an estimated amount of
$64,428.80; and,
WHEREAS, City Council is of the opinion that the bid submitted by Southern Ionics,
Corp., of West Point, Mississippi, in the amount of$64,428.80 should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Southern Ionics, Corp., of West Point, Mississippi, for an
annual contract for the purchase of aqua ammonia for use by the Water Utilities Department
in the estimated amount of$64,428.80 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Southern Ionics, Corp., of West Point, Mississippi, for
the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
Are■.z:a City of Beaumont Texas
BEAUMON W Purchasing Division Bid Tabulation
z - s - Z - A - 8
Bid Name: Annual Contract for Aqua Ammonia
Bid Number: BF1013-02
Bid Opening: Thursday, November 08,2012
Contact Person: Robert J. Hollar, Buyer II
rhollarD-ci.beaumont.tx.us
Phone 409-880-3758
Vendor AirGas Specialty Prod GC3 Specialty Chemical
City/State Lawrenceville, GA Houston
Phone or Fax No. 800 295-2225 713 802-1761
Extended Q
ITEM DESC (TONS) Unit Price Extended Price Unit Price price
t 1 1Aqua Ammonia 60 1,487.18 89,230.80 $1,154.00 69,240.00 m
BID 89,230.80 $69,240.00 t Bid Not Stated Not Stated W
No Response: Harcross Chemical, Pencco, Brenntag Southwest
D
RICH WITH OPPORTUNITY
r
T • E • X a A - S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution approving an annual contract
with Garden of Gethsemane Nursery & Landscaping of
Beaumont in the approximate amount of$64,125 to
provide grounds maintenance at Tyrrell Park.
BACKGROUND
Garden of Gethsemane Nursery & Landscaping will provide grounds maintenance at Tyrrell
Park under a one (1) year contract with two (2) one-year extensions available at the same pricing.
This contract provides for mowing, trimming, trash removal, maintenance of landscaping plant
materials and other functions. Maintenance takes place on a weekly basis during the growing
season and bi-weekly during the non-growing season.
Bids were requested from nineteen (19) vendors with seven(7) vendors responding. The bid tab
is attached.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract, with two(2) one year options
to renew, to provide grounds maintenance at Tyrrell Park; and,
WHEREAS, Garden of Gethsemane Nursery& Landscaping, of Beaumont, Texas,
submitted a bid in the amounts shown on Exhibit'A"attached hereto,for an estimated total
annual cost of$64,125; and
WHEREAS, City Council is of the opinion that the bid submitted by Garden of
Gethsemane Nursery & Landscaping, of Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Garden of Gethsemane Nursery & Landscaping, of
Beaumont, Texas, for an annual contract,with two(2)one year options to renew,to provide
grounds maintenance at Tyrrell Park for an estimated total annual cost of $64,125 be
accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Garden of Gethsemane Nursery & Landscaping, of
Beaumont, Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
BAUIDH CITY OF BEAUMONT,BEAUMONT,TEXAS
PURCHASING DIVISION BID TABULATION
T 6 7I A--'s
Bid Name: Grounds Maintenance for Tyrrell Park
Bid Number: MF1013-04
Bid Opening: Thursday,November 1,2012 2:00 P.M.
Contact Person: Sara Parker,Buyer III
soarker(Mci.beaumont.tx.0 s
Phone: 409-880-3757
Garden of Gethsemane PCLC Landscape North Star Unlimited CIMA Utility
Vendor Nursery&Landscaping LLC Management Construction Co.
city!State Beaumont,TX Beaumont,TXBssuff ont,TX Beaumont,TX
S1tdit Rrice !ta)pC1E ft,:
Section I. $360.00 5350.00 $21S.00 $895.00
Section II. $360.00 $350.00 5200.00 5645.00
Section III. $450.00 $1,000.00 $830.00 5980.00
Total per Year(45 Cycles) $52,650.00 $76,500.00 $56,025.00 $113,400.00
Daily Trash Pickup S45.00 $30.00 $250.00 $100.00
Total Trash Pickup per Year
(365 Days) $11,475.001 S10,950.001 $91,250.00 $36,500.00
TOTAL BID 564,125.00 $87,450.00 1 $147,275.00 $149,900.00
Pura Vida Landscape and Torres Lawn Service Dama Ace Construction
Vendor Construction Management LLC
Cl!x State Winnle,TX Beaumont,TXBeaurr ont,TX
5(�CtiOirt"Pticle saii lil Sr+c t i�I!iIm"
Section 1. $782.00 $1,370.00 $2,300.00
Section II. $727.00 $1,300.00 $2,140.00
Section III. $1,975.00 $3,946.00 $9,481.00
Total per Year(45 Cycles) $156,780.00 $297,720.00 S626,445.00
Daily Trash Pickup 5125.00 $322.65 $84.00
Total Trash Pickup per Year
(365 Days) $45,625.00 $117,767.25 $30,660.00
TOTAL BID $202,405.00 $415,487.25 $657,105.00
EXHIBIT "A"
RICH WITH QPPQRTUNITY
E
[IEA,UMON
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution approving the award of two
(2), one (1) year contracts in the total estimated amount of
$58,030.50 for use by the Police Department.
BACKGROUND
Bids were received from three (3) vendors for an annual contract to supply the issued uniform
requirements for the Police Department.
Specifications required vendors to submit bids in three areas of use - standard issue Police
uniforms consisting of long and short sleeve shirts and pants, uniforms for use by Animal
Control, and specialty uniform components used by SWAT, traffic, and other specialized police
units.
The Administration recommends award of one (1) year contracts to the following vendors in the
estimated amounts indicated: Lonestar Uniform, Inc., of Houston, $45,660.50; and Texas Code
Blue, LLC of Beaumont, $12,370.00.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
WHEREAS, bids were received for an annual contract to provide Police Department
uniforms and uniform components; and,
WHEREAS, Lone Star Uniform, Inc., of Houston,Texas, and Texas Code Blue, LLC,
of Beaumont, Texas, submitted bids as shown on Exhibit "A," attached hereto, for an
estimated total amount of$58,030.50; and,
WHEREAS, City Council is of the opinion that the bids submitted by Lone Star
Uniform, Inc., of Houston, Texas, and Texas Code Blue, LLC, of Beaumont, Texas, should
be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bids submitted by Lone Star Uniform, Inc., of Houston, Texas, and Texas
Code Blue, LLC, of Beaumont, Texas, for an annual contract to provide Police Department
uniforms and uniform components for an estimated total amount of$58,030.50 be accepted
by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Lone Star Uniform, Inc., of Houston, Texas and Texas
Code Blue, LLC, of Beaumont, Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
area•tTa o«oaro*:TT CITY OF BEAUMONT,BEAUMONT,TEXAS
BEAUMON* PURCHASING DIVISION BID TABULATION
z • s • x • A - a
Bid Name: ANNUAL CONTRACT FOR POLICE UNIFORMS
Bid Number: BF1013-01
Bid Opening: Thursday, November 08, 2012
Contact Person: Robert(Bob) Hollar, Buyer 11
rhollaKcDci.beaumont.tx.us
Phone: 409-880-3758
SECTION 1 - STANDARD UNIFORM GEAR
Vendor LONE STAR CODE BLUE GST PUBLIC SAFETY
City / State HOUSTON BEAUMONT GRAND PRAIRIE
ITEM QTY Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
MENS L/S SHIRT BLAUER 860OZ 50 43.00 $2,ISO. NO BID $51.30 $2,565.00
MENS S/S SHIRT BLAUER 861 OZ 75 $39.00 $2,925.00 NO BID $46.95 $3,521.25
OMENS L/S SHIRT BLAUER 860OWZ 12 $43.00 $516.00 NO BID $51.30 $615.60
WOMENS S/S SHIRT BLAUER 861 OWZ 40 $39.00 $1 560.00 NO BID $46.95 $1,878.00 Q
MEN'S TROUSERS BLAUER 8650 125 $44.00 5!500.00 NO BID $63.95 $7,993.75 F-
WOMEN'S TROUSERS BLAUER 865OW 40 1 $44.00 $1,760.00 NO BID $63.95 $2,558.00 m
MEN'S L/S SHIRT ELBECO Z314 25 $37.00 $925.00 $41.60 $1,040.00 $53.95 $1,348.75 =
MEN'S S/S SHIRT ELBECO Z3314 50 $36.00 $1,800.00 $38.20 $1,910.00 $48.95 $2,447.50 w
WOMEN'S L/S SHIRT ELBECO Z9314 40 37.00 $1 480.00 $41.60 $1,664.00 N/A $0.00
WOMEN'S S/S SHIRT ELBECO Z9814 40 $36.00 $1,440.00 $38.20 $1,528.00 $48.95 $1,958.00
MENS TROUSERS ELBECO E314 40 $38.00 $1,520.00 $42.80 $7,712.00 $65.95 $2,638.00
WOMEN'S TROUSERS ELBECO E9314 60 $38.00 $2,280.00 $42.80 $2,568.00 $65.95 $3,957.00
MENS L/S SHIRT SPIEWAK SPDUI 5Z 40 $72.00 $2,880.00 $62.00 2,480.00 $66.95 $2,678.00
MENS S/S SHIRT SPIEWAK SPDUI OZ 50 $65.00 $3,250.00 $60.00 $3,000.001 $62.95 $3,147.50
WOMENS L/S SHIRT SPIEWAK SPDUI6Z 20 $72.00 $1,440.00 $62.00 $1,240.001 $66.95 $1,339.00
WOMENS S/S SHIRT SPIEWAK SPDUI 1 Z 40 $65.00 $2,600.00 $60.00 2,400.001 $62.95 $2,518.00
CARGO PERF TROUSER SPIEWAK SPDU20 50 $77.001 $3,850.00 65.00 $3,2SO.001 $68.95 $3,447.50
TOTAL STANDARD GEAR 377 W6.00 $22,792.001 $44,610.851
SECTION 2 -ANIMAL CONTROL UNIFORM
ITEM QTY Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
STREET
PANTS GEAR CARGO BLAUER 881 OX 10 $62.00 $620.00 NO BID $73.95 $739.5
BLAUER STREETGEAR BLAUER 8713 20 $44.00 $880.00 $63.95 $1,279.0
NO BID
TOTAL ANIMAL CONTROL $1,500.00 $0.00 $2,018.50
SECTION 3 - SPECIALTY UNIFORMS
ITEM Qn Unit Price Extended Price Unit Price Extended Price Unit Price Extended Price
BLAUER STREET GEAR
CARGO PANT DK BLAUER 881 OX 10 $ 62.00 S 620.00 $ 73.95 $ 739.50
NAVY NO BID
BLAUER STREET GEAR BLAUER 8713 10 $ 44.00 $ 440.00 $ 63.95 $ 639.50
S S SHIRT DK NAVY NO BID
BLAUER STREETGEAR BLAUER 8707 10 $ 46.95 $ 469.50
L S SHIRT DK NAVY NO BID NO BID
BLAUER RAIN COAT BLAUER 26990 15 S 99.00 S 1,485.00 NO BID $ 132.95 $ 1,994.25
BLAUER RAIN JACKET BLAUER 26991 15 $ 89.00 $ 1,335.00 NO BID $ 117.95 $ 1,769.25
BLAUER RAIN HOOD BLAUER 123 15 1 $ 9.00 $ 135.00 NO BID $ 10.95 $ 164.25
BLAUER RAIN PANTS BLAUER 134 15 $ 69.00 $ 1,035.00 NO BID $ 82.95 $ 1,244.25
BLAUER TRAFFIC VEST BLAUER 343 15 $ 65.00 $ 975.00 NO BID $ 74.95 $ 1,124.25
BLAUER BIKE POLO BLAUER 8312 50 $ 62.00 $ 3,100.00
SHIRT NO BID NO BID
BLAUER STRETCH BIKE BLAUER 882 10 $ 58.00 $ 580.00
SHORT NO BID NO BID
O KESTHELL BIKE BLAUER 4660 10 $ 119.00 $ 1,190.00 NO BID $ 138.95 $ 1,389.50
SUPERSHELL JACKET BLAUER 9970-1 10 365.00 $ 3,650.00 NO BID $ 453.95 $ 4 539.50
SUPERSHELL JACKET BLAUER 9970-2 10 $ 370.00 3.700.00 NO BID $ 444.95 $ 4,449.50
HOOD BLAUER HF 9970 10 50.00 $ 522-00 NO BID $ 62.95 $ 629.50
BICYCLE PANTS BLAUER 8822 10 $ 74.00 $ 740.00 NO BID $ 92.95 $ 929.50
UFX PERFORMANCE ELBECO 5731 10 $ 35.00 $ 350.00 $ 48.00 $ 480.00 NO BID
OLO SHIRT
-TOTAL SPECIALTY $20,304.50, 0.001 $19,612.7-51
OTAL BID 59,680.50 23,272.00 66,242.10
NO BID - NARDIS, NIGHTS, LAWMEN S
RICH WITH OPPORTUNITY
r
T • E • X • A • S Cit y Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution authorizing the sale of City-owned
property.
BACKGROUND
Bids were received Thursday,November 1 for the sale of two parcels of City-owned surplus
property. Parcel 1 is located immediately west of 6165 Comstock and Parcel 2 is located at the
Northeast corner of Sutherland at Lucas. There was only one bidder on each property. The
description and the bidders for the properties are listed below:
Parcel No. 1
Address: West of 6165 Comstock
Legal: Plat RS 1 and Tracts 119F& 119H, situated in the Thomas Spear Abstract 50
Zoning: RS,Residential Single-Family Dwelling District
Acreage: 1.146 acre tract
** RETAIN AT&T EASEMENT AS PART OF THIS PROPERTY
Name Bid Amount
Lorenzo Fitch $6,1 37.00
Parcel No. 2
Address: Northeast Corner of Sutherland @ East Lucas Drive
Legal: South 18ft of Lot 10, Lot 11, Lot 12 Block A, situated in the Southerland Addition
Zoning: RS,Residential Single-Family Dwelling District
Acreage: 0.129132 acre tract
** RETAIN AT&T EASEMENT AS PART OF THIS PROPERTY
Name Bid Amount
Wilbert C. Sells $1,201.00
FUNDING SOURCE
The sales amount will be deposited in the General Fund.
RECOMMENDATION
Approval of resolution.
n 8375'YAUPON DR +
Y:
�i '1 wAe 6360 YAf1P4N: _ ..
!` { Account Number: 300050-000-021205-00000 2
4850 WOODLANC
Mn Owner Name: CITY OF BP.AUMONT
Property Address: . ..
Owner Address: PO BOX 3827 '
f BEAUMONT TX 777043827
Legal Description; PL RS 1-THOS SPEAR ABST 50-.41a AC-DOWLEN ROAD
1 ai�s�o-00000-7 fi
48z6WOODU Account Number; 3oaa5aoo a
Owner Name: CITY OF BEAUMONT d CAR D
Property Address: g
4980-ANAE LN
Owner Address: PO BOX 3827 '
�'. 4890 A17IE LN BEAUMONT TX 777043827
Legal Description: PL R$1 TR 1.19E&l 14H-THOS SPEAR ABST 50.828 AC-. ABSTRACT 300050- M885 IANCARDR'
...�
Deed index:- 00100211159 4fie5 3A�i.CARDR-
V
8'285 Y '� 82 Yd1UPl)K
i; �8t3tYCAi.UMET:Df3
tY>AI$1CCKfi1
t;AL° =DRi
?lAU
4
.le►a
DAM YJltt> 1r m
489 a'511SS+4ERAS LN
I
SS 825tS YAUEN'DR SI'>ALl1ulET DRt
+1895'C�il.lBAIIEF•DR;
y A875 S7AS$hfiti�3 Lid 0240.' . .. DR COM57bEK
8035.0 RD
4895 Si4SSAfRAB
YAUP011:oil
4880 7t1PELO LN 487C
81Y KRD 8106 C II6TOCK
7!228 YXUPC4i'
ri
a
�SECIKUR BSb BECK 4d4t} DR
.' 4tS110$LEN 04K5 CIR!
4875 TUPELotm 4r
y aj•_.<,� `' &i80Gb{' SFOEKRD
4805•Wt3PEL0
K,_ 8f8QCOMS110C1f RD
'R-
4'7'
tB7 'CNINQtlAPt!`FLN si10C0#A4[OCK7iq 9
I = 4150YAU DR CA. � Q�
4890,CHINbtUAPIU(. 855000IYiSTOCICit� '�
x 4855 GLEN OAKS CIR.
;a, •sir ,� ,a..�� >~
4645 GLEN OAKS CIR>
CHINQUAPIN LN; 4855 CrUNQUAPIN LN'
.r
a...re..s.. R
_ 4635 GLEN OAKS
a
CITY OF BEA.UMONT
MAINTENANCE
co NE 07 WT02
ACCOUNT NO. : 63250-700-0 ' DATE: 5-08-0
STREET: Northgagt covner f Su he 1
E Luc
LOT: 11 2 .8 1 t' 10 BLOCK: A
ADDITION-
TRACT:
` '"� SECTION:
ABSTRACT: SURVEY:
DEVELOPED: UNDEVELOPED
SQ.FT. 110 X 1 l •17 IMPROVEMENTS
TOTAL SQ.FT. TO BE CUT: 7 '0
COMMENTS of BCaumon
LOCATION MAP
st
MU AN ..,T; : ,=iys to
a =' • h Q
a i _ ' .' n�' �•,rte,.:..
LptN yQ[KtlN try/,u,Nf3 .M .•-:r•'p�tA ,x•,.
- MOATM CAME ABS/LFX =Ht;�Lfllf , x
06.4. 729 90
R t
• � ��fi �•fl .ii (•5!•�i0 �•3� 7t •Y3• -s3
RESOLUTION NO.
WHEREAS, on November 1, 2012, the City of Beaumont received bids for the sale
of City-owned surplus property; and
WHEREAS, the City of Beaumont received bids from the following bidders in the
amounts shown:
PURCHASER: Lorenzo Fitch
AMOUNT: $6,137.00
Parcel No. 1
Address: Left of 6165 Comstock Road
Legal: Plat RS 1 and Tracts 119F & 119H, situated in the Thomas Spear
Abstract 50
Zoning: RS, Residential Single-Family Dwelling District
Acreage: 1.146 acre tract
"RETAIN AT&T EASEMENT AS PART OF THIS PROPERTY"
PURCHASER: Wilbert C. Sells
AMOUNT: $1,201.00
Parcel No. 2
Address: Northeast Corner of Sutherland Avenue at E. Lucas Drive
Legal: South 18ft of Lot 10, Lot 11, Lot 12 Block A, situated in the
Southerland Addition
Zoning: RS, Residential Single-Family Dwelling District
Acreage: 0.129132 acre tract
"RETAIN AT&T EASEMENT AS PART OF THIS PROPERTY"
and,
WHEREAS, the land is no longer needed for the use of citizens as a road, nor does
it have a potential for park, conservation, recreation or similar purposes; and,
WHEREAS, the City of Beaumont wishes to sell the above properties as shown;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Special Warranty
Deeds for the sale of the above-described properties as shown.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
DICE WITH OPPORTUNITY
BEAUMON*
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS NOVEMBER 20,2012 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-2/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider an ordinance repealing Article 20.02 of the Code of Ordinances related
to railroads
2. Consider a resolution approving a six-month contract to provide lubricants for use
by various City departments
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
1
November 20,2012
Consider an ordinance repealing Article 20.02 of the Code of Ordinances related to railroads
I
i
RICH WITH OPPORTUNITY
T • E A City, g . A , s Ci Council Agenda Item
g
TO: City Council
FROM: Kyle Hayes, City Manager 0•
PREPARED BY: Jim Thompson, Director of Management Operations
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider an ordinance repealing Article 20.02 of
the Code of Ordinances related to railroads.
BACKGROUND
The City of Beaumont, like many other cities, historically involved itself in the regulation of
railroads operating within the city limits. Ordinances were passed to address safety issues and
operating practices that affect the public. These regulations were carried forward in Article 20.02
of the Code when it was recodified in 2010.
For all practical purposes, the City has ended its efforts to regulate railroads because local
railroad operations and safety rules are now preempted by federal law.
The Surface Transportation Board which was created by the Interstate Commerce Commission
Termination Act of 1995 was given exclusive jurisdiction over railroad operations. Local
railroad safety laws are also preempted under the Federal Railroad Safety Act of 1970 which
authorizes the Secretary of Transportation to establish uniform, nation-wide standards for
railroad safety.
Article 20.02 of the City Code includes provisions that are preempted by federal law or
otherwise fully addressed by state law. Staff recommends that Article 20.02 be repealed in its
entirety.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of ordinance.
ARTICLE 20.02 RAILROADS'*
Division 1. Generally
Sec. 20.02.001 Definitions
As used in this article, the following terms shall have the respective meanings ascribed to them:
Dangerous railroad crossing. The intersection of any railroad tracks upon and over which may
be moved any railroad train, with, on, or through a public street under such circumstances that
such crossing is dangerous to pedestrians or vehicular traffic using such public streets and that
safety precautions are necessary to protect pedestrians and vehicular traffic.
Railroad train. Locomotive engine, car, train of cars, or any other conveyance, by whatever
means propelled, designed to move over fixed tracks or rails.
Switching. The pulling up and backing across, or the backing across and pulling up, of any
freight or passenger cars or railroad engine across any street crossing or intersection of two (2)
streets within the city, or upon or along any street within the city; provided, however, nothing
contained in this article shall be construed as an exception to or exemption from compliance with
section 20.02.004.
Vehicle. Any device in or by which any person or property is, or may be, transported or drawn
upon a public street or thoroughfare, except devices moved only by human power or used
exclusively upon stationary rails or tracks.
(195 8 Code, sec. 31-1; 1978 Code, sec. 22-1)
Sec. 20.02.002 Blowing whistles; blowing out boilers
It shall be unlawful to blow the railroad engine whistle, horn or siren, or cause the same to be
blown, within the city during the period of time between 9:00 p.m. and 6:00 a.m., except when
there is imminent danger of an accident. All persons are prohibited from blowing off or blowing
out a railroad engine boiler when crossing any public street, alley or other thoroughfare within
the city. (1958 Code, sec. 31-2; 1978 Code, sec. 22-2)
Sec. 20.02.003 Climbing through or under trains; disobedience by pedestrians to signals
It shall be unlawful for any person, other than authorized railroad employees, to climb through,
under or over any train of cars, whether such train of cars is moving or at a standstill, or for any
person to disobey any train approach warning signal, sign or barricade. (1958 Code, sec. 31-5;
1978 Code, sec. 22-3)
State law reference—Obedience to signal indicating approach of train, V.T.C.A.,Transportation Code,sec. 545.251.
Sec. 20.02.004 Standing of trains
(a) Blocking streets at crossings; time limit. It shall be unlawful for any person operating or
causing to be operated any railroad train within the city to obstruct the crossing, or any portion of
the width thereof, of any street in the city by any railroad engine, car or cars, of any description,
for a longer time than five (5) consecutive minutes, and whenever such crossing shall have been
obstructed, or any portion of its width, by any such engine, car or cars, for five (5) or more
consecutive minutes at any one time, it shall be left entirely free and unobstructed for at least five
(5) consecutive minutes, except that this section shall not apply to any through train passing over
such crossing and kept in constant forward motion while passing the crossing and engaged in
interstate or intrastate commerce.
(b) Between crossings, maximum period. It shall be unlawful for any railroad engineer,train
conductor or other person to cause or allow any railroad locomotive, engine, car or train of cars
to stop in or remain upon any street between crossings within the city for a longer period than
thirty (30) minutes at any one time.
(c) Unblocking in case of fire. If any railroad crossing is blocked when the fire alarm indicates
there is a fire, it shall be the duty of the yardmaster in charge of the railroad train blocking the
crossing, and the engineer in charge of the engine, and the watchman in charge of the crossing, to
cause the crossing to be cleared of railroad trains at once, and to be kept clear for a space of
fifteen (15) minutes, and the failure on the part of any of the aforementioned persons in charge of
their respective duties to clear such crossing of railroad trains at once, and keep same clear for a
space of fifteen (15) minutes, shall constitute a misdemeanor.
(1958 Code, secs. 31-8-31-10; 1978 Code, secs. 22-4-22-6)
State law reference—Obstruction of railroad crossing,V.T.C.A.,Transportation Code, sec.471.007.
Sec. 20.02.005 Penalty; persons responsible for violation
Whoever shall violate, or cause or permit to be violated, any provision of this article shall, upon
conviction therefor, be punished as provided in section 1.01.009 of this code, and the penalty
herein prescribed shall extend to the president, vice-president, and general manager of any
corporation so offending and to all persons in actual control of such engine, car or cars, to all
persons having direction over the movement of such engine, car or cars, and to all general or
division officers of any corporation owning or controlling such engines or cars, who shall have
the authority to give orders in relation to the disposition of such engines or cars in the city, who
shall fail to give the necessary orders or fail to enforce such orders when given. (1958 Code, sec.
31-11; 1978 Code, sec. 22-7)
Sec. 20.02.006 Burden of establishing exceptions
Whenever any person shall be charged with violation of any provision of this article, it shall not
be necessary that the complaint shall negative any of the exceptions contained in this article, and
this article shall be construed so that such exceptions shall be deemed to be defenses to
conviction of any person charged with violation of this article so that the burden of establishing
any of such exceptions in any case shall be upon the defendant. (1958 Code, sec. 31-12; 1978
Code, sec. 22-8)
Secs. 20.02.007-20.02.040 Reserved
Division 2. Switching"*
Sec. 20.02.041 Restrictions at certain Texas and New Orleans Railway Company
crossings
It shall be unlawful for any person operating or causing to be operated any railroad train within
the city, or any locomotive engineer, fireman, foreman, switchman, yardmaster, conductor or any
other agent or employee for the railroad company, operating or participating in any manner in the
operation, control or management of any locomotive or switch engine, or other train or engine of
whatever character,to switch freight or passenger cars on any railroad in the city at any point
east of the west line of Park Street and the east line of Cypress Street along or upon the
right-of-way of the Texas and New Orleans Railway Company at its intersection with any public
street, and south of the north line of College Street across the intersection of College Street with
Railroad Avenue, except where such switching across College Street is necessary for the
interchange of railway cars from one railway company to another, if such interchange is
accomplished by movement of such cars to the place of interchange and returned without more
than one reverse movement each way, and provided such College Street intersection is cleared of
railway cars and engines to permit vehicular traffic to pass such crossing before such reverse
movement is made. (1958 Code, sec. 31-13; 1978 Code, sec. 22-20)
Sec. 20.02.042 Hours prohibited at certain crossings
It shall be unlawful for any person operating or causing to be operated any railroad train within
the city and for any foreman of a switching crew, engineer or conductor of a railroad train, or
other person in charge of a railroad train, or car, or railroad engine,to switch freight or passenger
cars on any railroad in the city along, upon or across any public street or across any street
crossing or intersection of two (2) streets within the city, at the following places during the hours
stated:
(1) At any point between the west line of Neches Street and the east line of Main Street
along or upon Gilbert Street and Blanchette Street, between the hours of 7:15 a.m.
and 8:15 a.m., and between the hours of 4:30 p.m. and 5:30 p.m.
(2) On any railroad track crossing Wall Street between Railroad Avenue and Victoria
Street, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(3) Along any railroad track at the intersection of Crockett Street and Avenue C, between
the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30 p.m. and 5:30
p.m.
(4) Along any railroad track crossing Fourth Street between Angelina Street and Crockett
Street, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(5) Along any railroad track crossing North Street between Gulf Street and First Street,
between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30 p.m. and
5:30 p.m.
(6) Along any railroad track crossing Liberty Street between Gulf Street and First Street,
between the hours of 7:15 a.m. and 8:15 a.m.
(7) Along any railroad track crossing Laurel Street between Gulf Street and First Street,
between the hours of 4:30 p.m. and 5:30 p.m.
(8) Along any railroad track crossing Crockett Street between Victoria Street and
Railroad Avenue, between the hours of 7:15 a.m. and 8:15 a.m., and between the
hours of 4:30 p.m. and 5:30 p.m.
(9) Along any railroad track crossing Orange Street between Cedar Street and Bonham
Street, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(10) Along any railroad track crossing Franklin Street at its intersection with Railroad
Avenue, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(11) Along any railroad track crossing Irving Street at its intersection with Fulton Street,
between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30 p.m. and
5:30 p.m.
(12) Along any railroad track crossing Gulf Street between Long Avenue and Harrison
Street, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(13) Along any railroad track crossing Crockett Street between Avenue C and Short Street,
between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30 p.m. and
5:30 p.m.
(14) Along any railroad track crossing Crockett Street between Avenue B and Avenue C,
between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30 p.m. and
5:30 p.m.
(15) Along any railroad track crossing Franklin Street between Archie Street and Trinity
Street, between the hours of 7:15 a.m. and 8:15 a.m., and between the hours of 4:30
p.m. and 5:30 p.m.
(16) Along any railroad track at any point between the west line of Gulf Street and the east
line of Pine Street along or upon Long Avenue, between the hours of 7:15 a.m. and
8:15 a.m., and between the hours of 4:30 p.m. and 5:30 p.m.
(17) Along any railroad track crossing Villiva Lane at its intersection with the Kansas City
Southern Railroad, between the hours of 6:30 a.m. and 8:30 a.m., and between the
hours of 3:30 p.m. and 5:30 p.m.
(1958 Code, sec. 31-14; 1978 Code, sec. 22-21)
Sec. 20.02.043 Time limit generally
It shall be unlawful for any person operating or causing to be operated any railroad train within
the city, and for any foreman of a switching crew, engineer or conductor of a railroad train, or
other person in charge of a railroad train or car or railroad engine, to switch freight or passenger
cars on any railroad in the city across any street crossing or intersection of two (2) streets within
the city for a continuous period in excess of three (3) minutes without clearing such crossing for
a period of three (3) minutes so as to permit vehicular traffic to clear or pass such crossing,
unless such vehicular traffic clears or passes such crossing in less time than three (3) minutes, in
which case switching operations may be resumed at the time such crossing is cleared of
vehicular traffic; or to switch cars for any period of time during the hours and at the intersections
specified in section 20.02.042. (1958 Code, sec. 31-15; 1978 Code, sec. 22-22)
Sec. 20.02.044 Exceptions
There is excepted from the provisions of sections 20.02.005, 20.02.006, 20.02.041 and 20.02.042
the movement of switch engines and cars necessary for the purpose of carrying freight cars to
and from the different business industries located in the city, and there is also excepted from the
provisions of sections 20.02.005, 20.02.006, 20.02.041 and 20.02.042 movements of trains
necessary for the interchange of railroad cars from one railroad company to another, if such
interchange is accomplished by a movement of such cars to the place of interchange and returned
without more than one reverse movement each way. (1958 Code, sec. 31-16; 1978 Code, sec.
22-23)
Secs. 20.02.045-20.02.070 Reserved
Division 3. Train Approach Signals
Sec. 20.02.071 Designation of dangerous crossings
(a) The following crossings of public streets and thoroughfares with tracks upon which
railroad trains of the Kansas City Southern Railway Company System operate are declared to be
dangerous railroad crossings:
(1) Main.
(2) Pearl.
(3) Orleans.
(4) Neches.
(5) Trinity.
(6) Wall.
(7) College.
(8) Railroad at Doucette.
(9) Madison.
(10) Van Buren.
(11) Fulton at Irving.
(b) The following crossings of public streets and thoroughfares with tracks upon which
railroad trains of the Missouri Pacific Lines System operate are declared to be dangerous railroad
crossings:
(1) Crockett Street.
(2) Avenue C.
(c) The following crossings of public streets and thoroughfares with tracks upon which
railroad trains of the Gulf, Colorado and Santa Fe Railway Company System operate are
declared to be dangerous railroad crossings:
(1) Lucas.
(2) Woodlawn.
(3) Voth Road.
(4) Delaware.
(5) North.
(6) McFaddin.
(7) Calder.
(8) Broadway.
(9) Liberty.
(10) Laurel.
(11) Railroad.
(d) The following crossings of public streets and thoroughfares with tracks upon which
railroad trains of the Southern Pacific Lines System operate are declared to be dangerous railroad
crossings:
(1) Cypress.
(2) Travis.
(3) Main.
(4) Pearl.
(5) Orleans.
(6) Park.
(7) Crockett.
(8) Fourth.
(9) Crockett.
(10) College.
(11) Washington Boulevard.
(12) Florida.
(13) Port Arthur Road.
(1958 Code, sec. 31-17; 1978 Code, sec. 22-30)
Sec. 20.02.072 Duty to have signals installed and in operation
(a) It shall be unlawful for any person to operate, or permit to be operated, a railroad train over
any of the above-named dangerous railroad crossings in the city without having installed and in
operation at such railroad-street crossings, train-approach signals to warn pedestrians and
operators of vehicles using such public streets and thoroughfares of any approaching railroad
train.
(b) Notwithstanding the foregoing, whenever there shall be in existence at, or in proximity to,
any of such dangerous crossings a vehicular traffic-control signal, any person operating or
permitting another to operate a railroad train over such dangerous crossing shall be in full
compliance with the requirements of this section if it shall bond the rails over which the train
operates and provide the necessary actuating apparatus so as to connect said vehicular
traffic-control signal to said bonded rails for the purpose of providing signal protection at said
crossing upon approach of trains.
(1958 Code, sec. 31-18; 1978 Code, sec. 22-31)
Sec. 20.02.073 Exception during construction
Notwithstanding the provisions of section 20.02.072, train-approach signals or flagmen are not
required at, and section 20.02.072 shall not be applicable to, any railroad crossing during
construction at such crossing under the grade-separation program of the city. (1958 Code, sec.
31-18.1; 1978 Code, sec. 22-32)
Sec. 20.02.074 Type and location of signals
The train-approach signals provided for in section 20.02.072 shall be of the flashing-light signal
type in which indication of the approach of the train is given by two (2) horizontal red lights
flashing alternately at predetermined intervals. The flashing-light train-approach signals may be
controlled manually or automatically through track circuits arranged so that the flashing-light
signals will operate until the rear of the train reaches or clears the crossing, and so that the
signals will operate upon the approach of trains from either direction on the track for which
protection is provided. One train-approach signal shall be placed on each side of the track on
standards so that the lamp shall be not less than seven (7) nor more than nine (9) feet above the
surface of the street. The location of the standard shall be approved by the traffic engineer of the
city. (1958 Code, sec. 31-19; 1978 Code, sec. 22-33)
Sec. 20.02.075 Shutoff devices; maximum time of operation
At such dangerous railroad crossings, if automatic train-approach signals are installed and
maintained, a feature shall be included in the track circuits that will permit the signals to be
turned off when a train, which has placed such signals in operation, has come to a complete stop
and remains stopped for thirty (30) seconds without having covered the crossing for which the
signal is intended, or with a device by which the signal may be disconnected when the crew
operating such railroad train does not intend moving the train over the crossing. When movement
is again resumed in the direction of covering the crossing, the signal shall be placed in operation
immediately upon commencement of such movement. It shall be unlawful for any person to
permit a railroad train to remain standing at or near, but not upon, any of the above-named
crossings with the train-approach signals in operation for more than thirty (30) seconds. (1958
Code, sec. 31-20; 1978 Code, sec. 22-34)
Sec. 20.02.076 "Cross bucks,"where required
Railroad crossing signs, commonly known as "cross bucks," shall be erected on the standard
carrying the electric train-approach signals where same are provided, and, at railroad crossings
where electric train-approach signals are not provided, a cross buck shall be provided on each
side of such crossing at its intersection with the railroad track. (1958 Code, sec. 31-22; 1978
Code, sec. 22-35)
Secs. 20.02.077-20.02.100 Reserved
Division 4. Street Crossing Installation,Construction and Repair
Part I. In General
Sec. 20.02.101 Lighting of streets
It shall be the duty of each railroad company to keep the streets over which it operates lighted at
such points and at such times and with such kind of lights as the city manager may designate.
(1958 Code, sec. 31-23; 1978 Code, sec. 22-40)
Sec. 20.02.102 Ordering construction or reconstruction
(a) When given.
(1) Any railroad company occupying any paved street or portion thereof in the city shall,
when ordered by the city council, raise or remove its tracks from such paved street or
portion thereof and reconstruct its roadbeds upon concrete foundations according to
the plans and specifications prepared by the city engineer. No railroad company shall
hereafter occupy any paved street or portions thereof in the city without constructing
its roadbed as provided in this division.
(2) Any railroad company granted a right-of-way over, along or upon any street or
portion thereof in the city, when such street is ordered paved by the city council,
before the track of such railroad company shall have been laid, shall not occupy such
street or portion thereof without constructing its roadbed in the manner provided for
in this division.
(3) Such construction or reconstruction of roadbed of any railroad company shall be
under the supervision and to the satisfaction of the city engineer.
(b) Failure to obey,procedure. If any railroad company shall fail or refuse to raise or remove
its tracks from any streets paved, or ordered to be paved, by the city council, as provided in this
division,the city council shall order the removal of the tracks and appurtenances thereto from
such streets, or portions thereof, and such railroad company shall not have the right to occupy the
streets or portions thereof until it shall have complied with the provisions of this division. But the
city council may, at its option, have such work done under the supervision of the city engineer
and charge the costs thereof to such railroad company, and recover such costs from such
company by suit, in any court of competent jurisdiction.
(1958 Code, secs. 31-30, 31-31; 1978 Code, secs. 22-47, 22-48)
Sec. 20.02.103 Elevation of track and switches
Whenever the track of any railroad crosses a street or alley in this city, the top rail shall be even
with the surface of the street, for the full width of the street, and the street crossings shall be so
fixed by the railroad company or its agents. The same shall be observed where they have
switches on any street. (1958 Code, sec. 31-32; 1978 Code, sec. 22-49)
Sec. 20.02.104 Map and profile of grades
No right-of-way over any of the streets within the city shall be granted to any railroad unless a
map and profile of the grades along the streets named shall accompany the application and
ordinance, and it shall be the duty of the city engineer to inspect any and all such maps and
profiles, and report the result of his investigation as soon thereafter as possible to the city
council, and no right-of-way shall be granted until such examination shall be made and reported
upon, in order to better protect the rights of property owners along the several streets; provided,
however, that there shall be no costs attached to the city. (1958 Code, sec. 31-33; 1978 Code,
sec. 22-50)
Sec. 20.02.105 Permit to lay tracks
No railroad company shall lay down additional tracks within the limit of the city without a
special permit from the city council being first had and obtained. It shall be the duty of the city
engineer to examine and report on such application as to the advisability of granting such special
permit. (1958 Code, sec. 31-34; 1978 Code, sec. 22-51)
Sec. 20.02.106 Permit to construct switches
No railroad company shall construct any switch along or across any street in the city without
having first received a permit from the city council. (1958 Code, sec. 31-35; 1978 Code, sec.
22-52)
Secs. 20.02.107-20.02.130 Reserved
Part II. Maintenance and Repair
Sec. 20.02.131 Maintenance of streets in repair and unobstructed
It shall be the duty of each railroad company whose lines of road are constructed, or may
hereafter be constructed, within the city to keep that portion of the streets over which they
operate, between their tracks and switches and for two (2) feet on the outside thereof, in good
condition and repair, and to keep the same free from obstructions of every kind, which repairs
shall be made and constructed under the direction and supervision of the city engineer. (1958
Code, sec. 31-24; 1978 Code, sec. 22-41)
Sec. 20.02.132 Bridges, ditches, sewers and culverts
It shall be the duty of each railroad company to construct and keep in repair all bridges and
crossings from curbline to curbline at the intersection of streets with the line of such railroad and
over all ditches, sewers and culverts, on the line of its railroad, and to fill up and grade all sinks
and gullies adjacent to or on the line of its road, which work and improvements shall be done and
made under the direction of the city engineer, and in such manner and of such material and at
such points as may be required by him. (1958 Code, sec. 31-25; 1978 Code, sec. 22-42)
Sec. 20.02.133 Drainage of streets required
It shall be the duty of all railroad companies whose lines of road are now constructed or which
may hereafter be constructed on or over any street or part of a street in the city, to make,
construct and maintain, under the supervision of the city engineer, and in accordance with the
plans and specifications to be furnished by him, all such drains, culverts, waterways and ditches
and such other connections as shall be deemed necessary by the city engineer to properly drain
the streets through or over which such railroad line may be constructed, and to conduct the water
outside the city. (1958 Code, sec. 31-26; 1978 Code, sec. 22-43)
Sec. 20.02.134 Condition of gutters and culverts
Where any railroad has gutters or culverts, the same shall be so constructed or covered up and
maintained as not to interfere with free passage and convenient travel along the street, and so as
not to convey water into any street or lot in the city, and the railroad company, or its agents, shall
see that the same are constructed accordingly. (1958 Code, sec. 31-27; 1978 Code, sec. 22-44)
Sec. 20.02.135 Preparation of plans, resolution
It shall be the duty of the city council, whenever in its judgment any action is necessary to
enforce the provisions of sections 20.02.131 through 20.02.134, to cause to be prepared by the
city engineer plans and specifications for such improvements of the character contemplated by
sections 20.02.131 through 20.02.134, as it may deem necessary to be made by any person
owning or operating a line of railroad within the city. Such plans and specifications, when so
prepared, shall be submitted to the city council, together with a resolution declaring such
improvements to be necessary, and directing that such person be notified to construct the same
without delay, the same to be approved and passed by the city council. Such plans and
specifications shall be filed in the office of the city clerk. (1958 Code, sec. 31-28; 1978 Code,
sec. 22-45)
Sec. 20.02.136 Notice to construct
After such plans and specifications shall have been approved by the city council and such
resolution passed, it shall be the duty of the city manager to cause to be notified such person, by
written notice, to begin such improvement within ten(10) days from the service of such notice.
Such notice shall be accompanied by a copy of such resolution, and shall contain a reference to
the specifications, filed as aforesaid, and the same shall be authenticated by the certificate of the
city clerk. In case of a corporation, such notice shall be delivered to its chief officer or agent
residing in the city. (195 8 Code, sec. 31-29; 1978 Code, sec. 22-46)
'* Charter references—Franchises, art. XV; exceptions for spur tracks, art. XV, sec. 4; power to regulate
tracks of railroad companies,art.XV,sec. 10.
""State law reference—Obstruction of railroad crossing,V.T.C.A.,Transportation Code,sec.471.007.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 20, BY
REPEALING ARTICLE 20.02 OF THE CODE OF
ORDINANCES OF BEAUMONT, TEXAS; PROVIDING FOR
SEVERABILITY; AND PROVIDING FOR REPEAL.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
THAT Chapter 20, existing Article 20.02 of the Code of Ordinances be and the same is
hereby repealed.
Section 2.
That if any section, subsection, sentence, clause of phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance,
and to such end, the various portions and provisions of this ordinance are declared to be
severable.
Section 3.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
2
November 20,2012
Consider a resolution approving a six-month contract to provide lubricants for use by various
City departments
RICH WITH OPPORTUNITY
BEAUMON*
T • R • X • A - s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: November 20, 2012
REQUESTED ACTION: Council consider a resolution approving a six(6)month
contract with Tri-Con Inc. of Beaumont in the approximate
amount of$103,102.40 to provide lubricants.
BACKGROUND
Bids were solicited for a six(6)month contract to supply approximately 11,760 gallons of
various lubricants at fixed costs for use by various City departments in maintaining vehicles and
equipment. Specifications allow for a six(6)month extension upon expiration of the original six
(6)month term at the same pricing as awarded herein.
Bids were requested from nine(9)vendors with three(3)responding. The lowest bidder was
Tri-Con Inc. The bid tab is attached.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
I
i
RESOLUTION NO.
WHEREAS, bids were solicited for a six(6) month contract, with an option to renew
for a period of six (6) months, for the purchase of lubricants for use by various City
departments in maintaining vehicles and equipment; and,
WHEREAS, Tri-Con, Inc., of Beaumont, Texas, submitted a bid in the unit amounts
shown on Exhibit "A," attached hereto, for an estimated total expenditure of$103,102.40;
and,
WHEREAS, City Council is of the opinion that the bid submitted by Tri-Con, Inc., of
Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Tri-Con, Inc., of Beaumont, Texas, for a six (6) month
contract, with an option to renew for a period of six (6) months, for the purchase of
lubricants for use by various City departments in maintaining vehicles and equipment for an
estimated amount of$103,102.40 be accepted by the City of Beaumont; and,
BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby
authorized to execute a contract with Tri-Con, Inc., of Beaumont, Texas, for the purposes
described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of
November, 2012.
- Mayor Becky Ames -
CITY OF BEAUMONT,BEAUMONT,TEXAS
BEAUMOM_.
PURCHASING DIVISION BID TABULATION
T 8 ][ _
A 9
Bid Name: SIX MONTH CONTRACT FOR LUBRICANTS
Bid Number: MF1013-05
Bid Opening: Thursday,November 8,2012
Contact Perso Sara Parker,Buyer III
soarker(Mei.beaumont.tx.us
Phone: 409-880-3757
Vendor Houston-Pasadena
City 1 State Tri-Con Inc. Apache Oil Co.,LP Sun Coast Resources,Inc
Phone No. Beaumont,TX Pasadena,TX Beaumont,TX
David M.Oliver Bob Turner Timothv H.Jones
APPROX Unit Extended Unit Extended Unit Extended
QTY DESCRIPTION Price Price Price Price Price Price
ENGINE OIL
Engine Oil 1 SW-40
3,200 GAL (BULK DELIVERIES>250 GALLONS) $8.79 S28,128.00 $8.67 S27,744.00 $11.73 $37,536.00
1,UUU UAL En ine Oil 15w-40(55 gal drums) $8.99 $8,990.00 $9.25 $9,250.00 $12.70 $12,700.00
Phillips Fleet Supreme,
MANUFACTURER AND BRAND BID: TSX HD 40 CHEVRON URSA 40W
110 GAL Engine Oil SAE 40(55 gal drums) $4.99 $548.90 $9.25 $1,017.50 $12.88 $1,416.80
MANUFACTURER AND BRAND BID: Phillips T5X HD 40 Chevron URSA 40W
TRANSMISSION FLUID/HYDRAULIC OIL
1,300 QT IDexron III(quart containers) $1.51 $1,963.00 5T f3 406.00 $3.42 $4,446.00
250 GAL Dexron III(bulk deliveries>250 al) $4.34 $1,085.00 $9.27 1 $2,31730 $11.651 $2,912.50
100 GAL Decron III(55 gal drums) $5.68 $568.00 $9.82 1 $982.00 $12.781 $1,278.00
MANUFACTURER AND BRAND BID: Shell S i AFT,53 Chevron ATF MD3
100 QT I Mercon 5(quart containers) 53.30 $330.00 13.51 1 $1,351.00 $4.5 6 5456.00
MANUFACTURER AND BRAND BID: Spriax SrATFX Chevron MERCON V
Multi-purpose Transmission/Hydraulic Oil
4,700 GAL (bulk deliveries>250 al) $8.79 541,313.00 $8.15 $38,305.00 $13.55 $63,685.00
Multi-purpose Transmission/Hydraulic Oil
500 GAL (55 gal drums) $8.99 $4,495.00 58.70 $4,350.00 $14.67 $7,335.00
MANUFACTURER AND BRAND BID: Conoco Power Train Chevron 1000 THE
Caterpillar TO-4 Compatible Lubricants,
500 GAL SAE 10W buikdeliveries>259 allons $9.59 $4,795.00 $12.64 $6,320.00 $13.70 $6,850.00
aterpi ar TO- ompati a Lu ricants,
500 GAL SAE 50(bulk deliveries>250 allons) 59.64 $4,820.00 $11.05 $5,525.00 $15.05 $7,525.00
Caterpillar TO-4 Compati a Lu Rants,
275 GAL SAE 10W(55 al.dr ) $10.59 $2,912.25 $12.64 53,476.00 $14.83 $12.64
a erpi ar - oummpa i e Lubricants,
275 GAL ISAE 50(55 gal.drum) $11.47 1 $3,154.25 $11.561 $3,179.00 $15.051 $11.56
Chevron DELO IOw,
MANUFACTURER AND BRAND BID: S irax S4CX10,54CX50 DELO SAE 50
DRUM DEPOSIT CHARGE: $0.00 $0.00 $20.00
TOTAL BID $103,102.40 $107,233.00 $1466,164.50
EXHIBIT "A"