HomeMy WebLinkAboutMIN JUL 17 2012 M I N U T E S - CITY OF BEAUMONT
W.L. Pate,Jr.,At-Large BECKY A4MES, MAYOR Gethrol Wright,At-Large
Dr.Alan S.Coleman,Mayor Pro Tom CITY COUNCIL MEETING Michael D.Getz,Ward II
Audwin Samuel,Ward III July 17,2012 Jamie Smith,Ward IV
Tyrone E. Cooper,City Attorney Kyle Hayes, City Manager Tina Broussard,City Clerk
The City Council of the City of Beaumont,Texas, met in a regular session on July 17,2012,at the
City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
Invocation Pledge of Allegiance Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda
Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Pastor Sondra von Gyllenband of the United Church of Beaumont gave the invocation. Mayor
Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk.
Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz,
Wright, Pate, Samuel and Smith. Also present were Kyle Hayes, City Manager;Tyrone Cooper,
City Attorney; Tina Broussard, City Clerk.
Proclamations, Presentations, Recognitions
Presentation/Recognitions—Kyle Hayes, City Manager, Mayor Ames and Lillie Babino,
Human Resources Director, gave Employee Service Awards for 25, 20 and 35 years of
Service:
25 Years 30 Years
Gay Graves — Event Facilities & Libraries Thelma Bobb—Event FacHities&Libraries
Cynthia Venter— Event Facilities & Libraries Wynell Harris — Fire
Mary Kibodeaux— Police Patrick Shelton — Fire
Randy Stevens — Police Michael Smith — Fire
Carla Gigliotta — Public Works Walter Crossley, Jr. — Parks & Rec
Joyce Billingsley— Police
Mark Hogge — Police
James Martin — Police
William Stanford, Jr. — Police
Minutes—July 17,2012
35 Years
Virginia (Ginny) Morales — Finance/Cash Management
Randy Arrington - Fire
Bradley (Brad) Pennison — Fire
Marcia Gauthier— Public Health
Ronnie Heiman —Water Utilities
Mayor Agnes read the announcement regarding Executive Session being hell at the
conclusion of the General Business portion of the meeting.
Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda.
None
CONSENT AGENDA
Approval of minutes - July 10, 2012
Confirmation of committee appointments - None
A) Approve Amendment No. 3 to the contract between the City of Beaumont and the
Comptroller of Public Accounts, State Energy Conservation Office, related to the
American Recovery and Reinvestment Act— Resolution 12 - 150
B) Authorize the acceptance of a ten foot wide Exclusive Water Line Easement located at
1450 North Major Drive— Resolution 12 - 151
Councilmember Pate made a motion to approve the Consent Agenda. Councilmember
Smith seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMSERS GETZ,
WRIGHT, PATE,SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
1. Consider a resolution approving a change order related to the Wastewater Treatment
Plant Bar Screen Replacement and Aerobic Digester Rehabilitation Project.
The City Council approved a contract with Allco, LLC, on August 9, 2011, in the amount of
$2,920,815.00. The contract will furnish all labor, materials, and equipment to remove and
replace the existing bar screen mechanisms and rehabilitate the existing digester aeration
system at the existing Wastewater Treatment Plant on Lafin Road.
Minutes—July 17,2012
The proposed change order in the amount of$78,646.66 will furnish all necessary labor,
materials, and equipment to remove and replace existing sluice gate brackets at influent
channels; remove and replace the existing light fixtures in the bar screen and influent pump
area, modify digester baffles at telescopic valves, extend the 12"blowoff on blower header
piping at the digesters; pipeburst the existing 10" concrete drain line into the influent
building;furnish and install a new high flow bar screen in lieu of rehabilitation of the existing
bar screen; and furnish and install a new 30" diameter sanitary sewer force main to the
wastewater treatment plant influent box including pipe and fittings, a new manhole,
concrete repair, and a temporary entrance to the Wastewater Treatment Plant. This
proposed change includes a request for 43 days to be added to the contract time.
The bar screen is the first required stage of wastewater treatment. It removes large debris,
plastics, rags, and other material that is difficult to remove during primary treatment and
can damage the pumps. The existing bar screens have been in service for nearly 10
years. They have deteriorated and require constant maintenance due to the large amount
of debris received at the treatment plant. The screw conveyor system removes the debris
collected by the bar screens. The debris is then dewatered prior to disposal. The existing
screw conveyor system does not handle large debris and therefore requires constant
maintenance. The new conveyor system will provide consistent removal of debris of
various sizes.
COuncilmember Wright moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE
IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 IN THE AMOUNT OF $78,646.66,
THEREBY INCREASING THE CONTRACT AMOUNT TO $2,999,461.66, FOR THE WASTEWATER
TREATMENT PLANT BAR SCREEN REPLACEMENT AND DIGESTER REHABILITATION PROJECT.
Councilmember Smith seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ,
WRIGHT, PATE,SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 12 — 152
2. Consider a resolution approving a contract to provide grounds maintenance for the Martin
Luther King, Jr. Parkway.
Torres Lawn Service will provide grounds maintenance of approximately 80.9 acres of
right-of way and median along Martin Luther King, Jr. Parkway. The maintained area
includes both east and west sides of the Parkway,for a distance of approximately 4.9 miles
beginning north of IH10 near Plum Street southward to Kingsley Drive and excludes the
area between Adams Street and Alabama Avenue which is maintained by Lamar
University.
The previous contract was awarded for approximately $66,110; however, the current
contract provides more frequent mowing of medians and attention to landscaped areas.
Bids were requested from eleven (11) vendors with five (5) vendors responding. The
Minutes—July 17,2012
apparent low bid did not meet specifications. The second low bidder declined award due
to a mathematical error in the bid.
Councilmember Coleman made a motion to APPROVE ARESOLUTION THAT THE BID SUBMITTED
BY TORRES LAWN SERVICE OF BEAUMONT, TEXAS, FOR AN ANNUAL CONTRACT FOR GROUNDS
MAINTENANCE ALONG MARTIN LUTHER KING, JR., PARKWAY IN THE APPROXIMATE AMOUNT OF
$76,948.30, WITH TWO ONE-YEAR EXTENSIONS, BE ACCPETED BY THE CITY OF BEAUMONT.
Councilmember Pate seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ,
WRIGHT, PATE,SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 12 - 153
3. Consider a resolution approving the purchase of fifteen golf carts for use at the Henry
Homberg Golf Course.
In 2006, fifty (50)golf carts were purchased for use at the Golf Course. The useful life of
these carts is four to five years. Ten (10)carts were purchased earlier in fiscal 2012, with
part of the cost being offset by trade-in of carts from the existing fleet. The additional carts
are needed to keep sufficient carts in good operating condition. Some of the remaining
older carts will be kept in service and others kept as reserve units.
Pricing for the carts was obtained through BuyBoard,a cooperative purchasing association
providing cities and political subdivisions with the means to purchase specialized
equipment at volume pricing. BuyBoard complies with State of Texas procurement
statutes.
Manufacturer's warranty for the carts is two(2)years. Delivery is expected within forty-five
(45) days.
Councilmember Smith made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL
HEREBY APPROVES THE PURCHASE OF FIFTEEN (15) GOLF CARTS FOR USE BY THE HENRY
HOMBERG GOLF COURSE FROM CLUB CAR, INC., OF MONTGOMERY, TEXAS, IN THE AMOUNT OF
$62,685 THROUGH THE BUYBOARD COOPERATIVE PURCHASING PROGRAM. Councilmember
Wright seconded the motion.
AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ,
WRIGHT, PATE,SAMUEL AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 12 - 154
Minutes-July 17,2012
4. Consider a resolution approving a change order related to the Sanitary Sewer
Rehabilitation of Small Diameter Mains Contract XXII.
The City Council approved a contract with Horseshoe Construction, Inc., on March 20,
2012, in the amount of$738,473.00. The Project will rehabilitate approximately 216 linear
feet of 6-inch, 7,500 linear feet of 8-inch, 2,713 linear feet of 12-inch, and 2,183 linear feet
of 16-inch sanitary sewer lines, stabilize approximately 10 (ten) vertical feet of existing
manhole, furnish and install approximately 7 (seven) manholes, remove and replace
approximately 26 manholes, furnish and install 7 (seven) end of line cleanouts, replace
approximately 312 short side and 5 (five) long side service line connections, clean and
televise 12,612 linear feet of existing and newly burst sanitary sewer lines and televise
approximately 317 existing sanitary sewer service lines. The project is divided among two
areas. The first area is located along Bessemer Avenue east of Bethlehem Avenue and
west of Carnegie Avenue between Tyler Street and Buchanan Street. The second area is
located east of El Paso Avenue and west of Buffalo Avenue between Hayes Lane and East
Lucas Drive.
The proposed change order in the amount of $53,850.00 will furnish all necessary labor,
materials, and equipment to rehabilitate approximately 1,500 linear feet of 8-inch sanitary
sewer lines located south of Cardinal Drive on Gorman Road. The replacement of the lines
in this area is necessary as they have deteriorated to a point where routine maintenance no
longer provides uninterrupted and adequate service.
The existing sanitary sewer lines built in the 1940's and 1950's have deteriorated and
require major rehabilitation. The primary goals of the project are to restore the integrity of
the sanitary sewer lines, restore the carrying capacity, provide customers with uninterrupted
and adequate service and meet the Sanitary Sewer Overflow Initiative agreement
requirements with the State.
This item was deferred
COUNCILMEMBER COMMENTS
COUNCILMEMBER SMITH - THANKED THE CITY EMPLOYEES WHO RECEIVED
RECOGNITION FOR THEIR YEARS OF SERVICE TO THE
CITY AS WELL AS TO THE CITIZENS OF BEAUMONT,
MENTIONED HAVING A GREAT TIME CELEBRATING HIS
HIGH SCHOOL CLASS REUNION THIS WEEK WHICH IS A
JOINT REUNION FOR CENTRAL AND WEST BROOK
HIGH SCHOOLS
COUNCILMEMBER SAMUEL- ANNOUNCED THE CHARLTON-POLLARD HIGH
SCHOOL CLASS OF 1972 REUNION ON SATURDAY,
JULY 21, 2012, ALSO COMMENDED THE CITY
EMPLOYEES ON THEIR RECOGNITIONS TODAY,
STATED THAT IT'S THE EMPLOYEES THAT MAKE THE
CITY WHAT IT IS
Minutes—July 17,2012
COUNCILMEMBER PATE - COMPLIMENTED COUNCILMEMBERS SMITH AND
SAMUEL ON THE EXCEPTIONAL EXAMPLES THAT THEY
SET FOR THEIR RESPECTIVE SCHOOLS, ALSO
COMPLIMENTED THE DEPARTMENT HEADS OF THE
CITY ON THE LEADERSHIP OF THEIR EMPLOYEES,
STATED THAT IT IS A DIRECT REFLECTION ON THE
GREAT STAFF OF THE CITY THAT WOULD STAY FOR
25, 30 AND 35 YEARS, BELIEVES THAT THE GREAT
STAFF AND LEADERS ARE WHAT MAKES BEAUMONT
SO GREAT
COUNCILMEMBER WRIGHT - COMPLIMENTED ALL OF THE CITY WORKERS,
ESPECIALLY THOSE THAT HAVE BEEN WITH THE CITY
FOR SO MANY YEARS AND THOSE THAT WORK EVERY
DAY TO MAKE THEIR YEARS, THANKED THE
DEPARTMENT HEADS THAT LEAD THE EMPLOYEES
WHO KEEP OUR CITY RUNNING THE WAY IT DOES
COUNCILMEMBER GETZ- ECHOED THE COMMENTS OF HIS FELLOW
COUNCILMEMBERS AND GAVE CONGRATULATIONS TO
ALL OF THOSE EMPLOYEES FOR THEIR YEARS OF
LONGEVITY,IT IS TRULY REMARKABLE TO BE ABLE TO
STAY IN A POSITION FOR SO LONG, IT'S A CREDIT TO
THE DEPARTMENT HEADS FOR PROVIDING
LEADERSHIP,COMMENDED THOSE IN CHARGE OF THE
RECREATE PROGRAM HE ATTENDED DOWNTOWN,
STATED THAT IT WAS FANTASTIC TO SEE ALL THE
YOUNG PEOPLE OUT ENJOYING DOWNTOWN
BEAUMONT, STATED THAT IT SHOWED WHAT
DOWNTOWN BEAUMONT CAN BE AND HOPES THERE
ARE MORE OPPORTUNITIES TO DO THAT
MAYOR PRO TEM COLEMAN - CONGRATULATED THE CITY EMPLOYEES ON THEIR
YEARS OF SERVICE, STATED THAT IT WAS
REMARKABLE AND THANKED THEM FOR THE SERVICE
THEY'VE GIVEN
CITY ATTORNEY COOPER - NONE
CITY MANAGER HAYES - NONE
MAYOR AMES - STATED THAT SHE WAS NOT ABLE TO ATTEND THE
RECREATE EVENT BUT HEARD FROM NUMEROUS
FRIENDS THAT IT WAS PHENOMENOL, THE GREAT
THING ABOUT IT WAS THAT IT BENEFITED BEAUMONT
Minutes—July 17,2012
MAIN STREET WHICH HELPS WITH DOWNTOWN
REVITALIZATION, APPRECIATES ALL THOSE THAT
ATTENDED AND THANKED THOSE THAT DID A
WONDERFUL JOB IN ORGANIZING THE EVENT,
LOOKING FORWARD TO MANY MORE
Public Comments (Persons are limited to three minutes)
Godfrey Leggett 185 Marceline Beaumont TX
Stated his concerns regarding the amount of street lighting on College St. between
Langham and Dowlen, believes that there was better lighting on the north side of
College St. before Hurricanes Rita and Ike, concerned about safety in that area,
also voiced concerns about the length of time water is running from fire hydrants
during a flow test, stated that there have been some hydrants running for several
days, believes it is a waste of water
Open session of meeting recessed at 2:03 p.m.
EXECUTIVE SESSION
Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Claim of Chuck Brocato
* Consider matters related to the deliberation of the purchase, exchange, lease or value
of real property in accordance with Section 551.072 of the Government Code, to wit:
Gilbert Building — 328 Bowie Street
There being no action taken in Executive Session, Council adjourned.
A io avallabl upon request in the City Clerk's Office.
ec y A es ayor
a.,
Tina Broussard, City Clerk �r
11
Minutes—July 17,2012