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HomeMy WebLinkAboutMIN JUL 10 2012 M I N U T E S - CITY OF BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B.Coleman,Mayor Pro Tom CITY COUNCIL MEETING Michael D.Getz,Ward II Audwin Samuel,Ward III July 10,2012 Jamie Smith,Ward IV Tyrone E.Cooper, City Attorney Kyle Hayes,City Manager Tina Broussard,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on July 10,2012, at the Event Centre, 700 Crockett Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Antony Pauloose of Our Lady of the Assumption Church gave the invocation. Mayor Ames led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Coleman, Councilmembers Getz, Wright, Pate and Samuel. Absent: Councilmember Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 1-4/Consent Agenda. None CONSENT AGENDA * Approval of minutes —Judy 3, 2012 * Confirmation of committee appointments - None A. Authorize the acceptance of a 200 square foot Transit Easement located at 3705 East Lucas - Resolution 12 - 145 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Samuel seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL Minutes—July 10,2012 NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider a resolution approving Change Order No. 2 to the contract with Brystar Contracting, Inc. related to the Madison Street Pavement and Drainage Improvement Project. A contract in the amount of$2,396,243.20 was awarded to Brystar Contracting, Inc. on July 9, 2011. Change Order No. 2 in the amount of$200,500 includes the addition of materials required to complete the project. Change Order No. 1 approved on April 17, 2012, increased the contract by $56,922.74. The total contract amount including Change Order No. 2 represents an increase of 10.75% to the contract amount. Mayor Pro Tern Coleman moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 2, THEREBY INCREASING THE CONTRACT AMOUNT BY $200,500 FOR A TOTAL CONTRACT AMOUNT OF $2,653,665.94. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 146 2. Consider a resolution approving the write-off of uncollectible delinquent accounts. This request is in accordance with the write-off policy approved by City Council on December 21, 1999. The policy gives Council the final authority to write-off an individual account receivable identified as uncollectible when the balance due exceeds $1,000.00. Accounts included are for transactions prior to March 31, 2011 and collection efforts have been unsuccessful. A summary by receivable type is shown below. EMS Ambulance Charges - $289,049.52 These charges from ambulance transports include uninsured claims or co-pay and deductibles that the customer is responsible for. The original charge dates range from 2007 to 2010 and accounts have been uncollectible for at least one year. Weed Abatement Charges - $77,551.65 Minutes—July 10,2012 Charges included in this. total were sent to the collection agency and have been uncollectible for at least one year. Original charge dates range from 2007 to 2010. Total to be written off- $366,601.17 If at any time an account becomes collectible after having been written off, the receivable shall be adjusted accordingly. The balance of the account shall be reinstated and payments shall be applied to that balance. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE WRITE-OFF OF THE FOLLOWING UNCOLLECTABLE DELINQUENT ACCOUNTS TOTALING $366,601.17, FOR WHICH EACH INDIVIDUAL ACCOUNT EXCEEDS$1,000. Mayor Pro Tern Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 147 WORK SESSION * Review and discuss the proposed issuance of Certificates of Obligation and Water Revenue Bonds Dustin Trailer and Clarence Greer, Financial Advisors with RBC Capital, discussed the proposed issuance of Certificates of Obligation and Water Revenue Bonds, extensively discussed with staff regarding the Certificates of Obligation and Water Revenue Bonds has taken place. Clarence Greer began the discussion in regards to the interest rates which are quite favorable. He discussed that in Phase 1 it is a good time to issue bonds versus a year ago because interest rates have gone down. Mr. Greer discussed the great stewardship by the City with their rating report of AA which is very admirable, he also discussed the utility system debt rating and the summary of strengths and general market. Dustin Trailer discussed the City's proposed$20 million Water and Sewer system financing that is up coming, he discussed a chart that shows the City's total outstanding Water and Sewer system secured debt which is around $11.9 million per year, he also pointed out the proposed $20 million that is laid out at an additional $1.4 million in annual debt service requirements and that the City will have to fund the bonds over the course of a 20 year period. Mr. Trailer then discussed three options that the City can choose from with different tax secured debt services from 2012 to 2014. 3. Consider a resolution authorizing publication of notice of intention to issue Certificates of Obligation in an amount not to exceed $24 Million. The Certificates of Obligation in an amount not to exceed $24 Million will be issued to finance various street, drainage, and general improvement projects. Issuance of the Certificates is scheduled for August 13, 2012 with delivery and receipt of proceeds by the City on September 13, 2012. Minutes—July 10,2012 All debt and other expenses related to the Certificates of Obligation shall be incurred by the Debt Service Fund. Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY AUTHORIZES THE PUBLICATION OF NOTICE OF INTENTION TO ISSUE CERTIFICATES OF OBLIGATION IN AN AMOUNT NOT TO EXCEED$24 MILLION. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 148 4. Council consider a resolution approving the engagement of Orgain, Bell, and Tucker, LLP, as bond counsel relating to the proposed issuance of Certificates of Obligation, Series 2012 in an amount not to exceed $24 Million and Water and Sewer Revenue Bonds, Series 2012 in an amount not to exceed $21 Million for a minimum fee of $17,500 per series or .15% of the face amount of the Bonds issued. The Certificates of Obligation will be issued to finance various street, drainage, and general improvement projects and pay for professional services rendered in connection with each. The revenue bonds will be issued to finance expansion, repair, renovation and related improvements to the waterworks and sewer system. Issuance of the Bonds is scheduled for August 2012 with proceeds being received in September 2012. Councilmember Pate made a motion to APPROVE THE ITY "CITY") E OF BEAUMONT TEXAS THE CITY TO ISSUE CERTIFICATES OF OBLIGATION,SERIES 2012,IN AN AMOUNT NOT TO EXCEED$24 MILLION AND WATER AND SEWER REVENUE BONDS, SERIES 2012, IN AN AMOUNT NOT TO EXCEED $21 MILLION (THE "BONDS"). Mayor Pro Tern Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM COLEMAN, COUNCILMEMBERS GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 149 COUNCILMIEMBER COMMENTS COUNCILMEMBER SAMUEL- STATED IT IS TRULY ANOTHER GREAT DAY IN BEAUMONT, COMMENTED ON THE NEW EVENT CENTRE, ANNOUNCED THAT CHARLTON POLLARD HAS A BIG EVENT SCHEDULED FOR THE WEEKEND AND A LOT OF PEOPLE WILL BE IN TOWN, COMPLIMENTED THE CITY MANAGER AND THE GREAT JOB Minutes—July 10,2012 THAT HE HAS DONE FOR THE CITY OF BEAUMONT AND THE GREAT STAFF THAT HE SURROUNDS HIMSELF WITH, THERE ARE OTHER CITIES THAT ENVY THE CITY OF BEAUMONT AND WHAT HAS BEEN ACCOMPLISHED HERE WITH THE TAX RATE AND FINANCES COUNCILMEMBER SMITH - ABSENT COUNCILMEMBER PATE- COMMENDED CITY MANAGER, KYLE HAYES AND CFO LAURA CLARK ON A GREAT JOB THEY ARE DOING WITH THE CITY FINANCES, THANKED DREW BEADLE FOR THE WONDERFUL JOB THAT HIS WIFE BRENDA BEADLE HAS DONE IN GETTING THE NEW EVENT CENTRE BUILT, FAILED TO MENTION AT THE LAST MEETING THAT THE CITY OF BEAUMONT HOSTED THE REGION 5 TML MEETING,CLAUDIE HAWKINS SUGGESTED THAT THE MEETING BE HOSTED AT THE JULIE ROGERS, EVERYONE ENJOYED THE JULIE ROGERS SO MUCH THEY WANTED TO TAKE A TOUR OF THE FACILITY BEFORE THE MEETING STARTED,WANTED TO THANK CLAUDIE FOR THE SUGGESTION COUNCILMEMBER WRIGHT- THANKED THE ADMINISTRATIVE STAFF FOR THE WONDERFUL JOB THEY HAVE DONE TO KEEP THE CITY AFLOAT, ALSO WHEN SHE ASK QUESTIONS HOW QUICKLY STAFF RESPONDS, ALSO MENTIONED THAT AT THE LAST MEETING ANN BRADLEY WAS IN ATTENDANCE, THAT SHE IS BACK IN BEAUMONT, STATED THAT SHE WAS SURE A LOT OF PEOPLE DIDN'T REALIZE THAT SHE STILL DOES RESERVE DUTY AND WAS GONE FOR A WHILE, SHE IS BACK AND BACK IN BUSINESS COUNCILMEMBER GETZ- COMPLIMENTED CITY MANAGER HAYES AND THE STAFF THAT HE SURROUNDS HIMSELF WITH, PROGRESSIVE CITIES THROUGHOUT THE STATE AND COUNTRY LOOK TO THE FUTURE AS TO WHAT WOULD BE IN THE BEST INTEREST OF THE CITIZENS,ENCOURAGED CITY STAFF TO CONTINUE TO DO WHAT THEY HAVE DONE SO WELL IN THE PAST AND THAT IS TO LOOK AT WHAT KIND OF NEEDS CAN BE IDENTIFIED IN THE CITY IN MAKING THIS A BETTER PLACE FOR ALL OF OUR CITIZENS TO LIVE, WHEN YOU HAVE THESE IDEAS DO NOT HESITATE TO BRING THEM BEFORE COUNCIL FOR CONSIDERATION BECAUSE WHAT YOU HAVE DONE TODAY BY THIS MAGNIFICENT FACILITY IS ON THE RIGHT TRACK, WE WANT TO CONTINUE TO HAVE THAT AS WE GO FORWARD MAYOR PRO TEM COLEMAN - WISHED COUNCILMEMBER WRIGHT A HAPPY BIRTHDAY, THANKED CITY STAFF FOR THE FINE WORK OF THE EVENT CENTRE, ANNOUNCED THE NEIGHBORS IN THE PARK AT KLEIN PARK FROM 3:00 P.M.TO 9:00 P.M.ON SATURDAY, JULY 14, 2012 Minutes—July 10,2012 CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- THANKED MAYOR AND COUNCIL FOR THEIR ONGOING SUPPORT AND VISION, THANKED PRIOR COUNCIL ON THEIR SUPPORT AS WELL,THANKED DEPARTMENT DIRECTORS ON THEIR PARTICIPATION AND INPUT,THANKED BRENDA BEADLE AND CLAUDIE HAWKINS ON THEIR HARD WORK BY PUSHING TO GET THE EVENT CENTRE COMPLETED, ALSO THANKED MIKE MATTHEWS WHO IS AN ATTORNEY WHO WORKED FREE OF CHARGE ALONG WITH CITY ATTORNEY TYRONE COOPER TO SECURE OVER 20 PIECES OF PROPERTY TO MAKE THIS EVENT CENTRE HAPPEN MAYOR AMES - ANNOUNCED A NEW EVENT IN DOWNTOWN BEAUMONT CALLED NEW CREATE WHICH WILL BE HELD ON SATURDAY, JULY 14,2012,THE COST WILL BE$12.00,VERY GLAD TO BE IN THE NEW EVENT CENTER, THANKED EVERYONE THAT CAME AND ANY CITY STAFF THAT HAD ANYTHING TO DO WITH THE EVENT CENTER, COMMENDED STAFF, CURRENT AND PRIOR COUNCIL THAT MADE SURE THE CITY STAYED ON THE RIGHT TRACK AND FISCALLY RESPONSIBLE Public Comments (Persons are limited to three minutes) Claude Guidroz 3365 Briar Ct Beaumont TX Complimented the City Manager and Staff on the way they approach the running of City affairs, commented on the past and future of tennis in the area and the lack of tennis courts, in cities this size Beaumont was second to last with centralized courts Joseph E. Charles 3162 Terrell Beaumont TX Spoke to Council regarding non-payment for work performed on the Event Centre for C. F. Jordan Construction, stated he is not getting any results from the construction company, it has been over a year and the building has been completed and he still has not received full payment, spoke with the City Attorney as well as Brenda Beadle with no results There being no Executive Session, Council adjourned at 2:49 p.m. Audio available upon request in the City Clerk's Office. Becky s Miyor Q iQ/S Tina Broussard, City Clerk Minutes—July 10,2012