HomeMy WebLinkAboutPACKET JUL 17 2012 sign WIT■ OPPORT941TV
B EA"M Mi
T 9 E • 3 • A • S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 17,2012 1:30 P.M.
CONSENT AGENDA
* Approval of minutes—July 10, 2012
* Confirmation of committee appointments
A. Approve Amendment No. 3 to the contract between the City of Beaumont and the
Comptroller of Public Accounts, State Energy Conservation Office, related to the
American Recovery and Reinvestment Act
B. Authorize the acceptance of a ten foot wide Exclusive Water Line Easement located at
1450 North Major Drive
RICH WITS OPPORTUNITY
BEA'U'
T E z . A . s City Council Am mn�da Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: July 17, 2012
REQUESTED ACTION: Council consider a resolution approving Amendment No. 3
to the contract between the City of Beaumont and the
Comptroller of Public Accounts, State Energy Conservation
Office,related to the American Recovery and Reinvestment
Act.
BACKGROUND
On October 13, 2009, City Council approved a grant application for the Traffic Signal
Synchronization Project. As of April 30, 2012,the City of Beaumont has purchased all of the
equipment needed to meet the deliverable requirements specified in the contact. Amendment
No. 3 revises the budget category amounts;however,the total budget amount as well as the
required match did not change(See Page 3 attached).
FUNDING SOURCE
Not Applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, on October 13, 2009,the City Council of the City of Beaumont, Texas,
passed Resolution No. 09-318 authorizing the City Manager to submit a grant application
for the Traffic Signal Synchronization or Replacement Stimulus Grant Program provided
by the American Recovery and Reinvestment Act for the purpose of updating and repairing
public infrastructure; and,
WHEREAS, on December 13, 2011, City Council passed Resolution No. 11-356
ratifying and accepting Contract No. CS0004 entered into on February 1, 2010, between
the City of Beaumont and the Comptroller of Public Accounts, State Energy Conservation
Office, and Amendment No. 1, effective April 26, 2010, and authorizing Amendment No.
2; and,
WHEREAS,Amendment No. 3, substantially in the form attached hereto as Exhibit
"A," is necessary to clarify how expenditures are categorized within Contract No. CS0004;
NOW, THEREFORE, BE IT RESOLVED B Y THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Amendment No.
3 to Contract No. CS0004 between the City of Beaumont and Comptroller of Public
Accounts, State Energy Conservation Office for the purpose described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2012.
- Mayor Becky Ames -
AMENDMENT NO.3
TO
CONTRACT NO.CS0004
BETWEEN
THE CITY OF BEAUMONT
AND
COMPTROLLER OF PUBLIC ACCOUNTS
STATE ENERGY CONSERVATION OFFICE(SECO)
RELATED TO
AMERICAN RECOVERY AND ACT(ARRA)
TRANSPORTATION EFFICIENCY PROGRAM
L Recitals
This Amendment No. 3 (Amendment)to the Contract No. CS0004 (Agent) is entered into by and
between the Comptroller of Public Accounts(Comptroller)and the City of Beaumont(Subrecipient),801
Main Street,Suite 300,Beaumont,Texas 77701.
WHEREAS,Comptroller and Subrecipient entered into the Agreement effective February 1,2010;
WHEREAS,Comptroller and Subrecipient entered into Amendment No. 1 effective April 26,2010;
WHEREAS, Comptroller and Subrecipient entered into Amendment No. 2 effective December 20,
2011;and
WHEREAS, C Vftller and Subrecipient desire to execute this Amendment to amend the
Attachment A,Statement of Services to be Performed;
NOW, THEREFORE, in consideration of mutual covenants and agreements herein contained
Comptroller and the Subrecipient agree to the following amendment of the Agreement:
II.Amendment
This Agreement is hereby amended by deleting Attachment A, Start of Services to be Performed,in
its entirety and replacing it with the new,revised Attachment A, Statement of Services to be Performed,
which is attached to and incorporated into this Amendment as Exhibit 1 for all purposes.
M.Incorporation of Amendments
1. This Amendment, together with the Agreement and any prior amendments, represents the entire
agreement between the parties concerning the subject matter of this Amendment and supersedes
any and all prior or contemporaneous oral or written statements, agreements, correspondence,
quotations or negotiations.
2. In the event of conflicting language between the Agreement, any prior amendments, and the
language in this Amendment,the language in this Amendment shall control.
3. Except as expressly amended herein, all other terms of the Agreement as amended, remain
unchanged, are in full force and effect, and are ratified and affirmed by the parties. By their
execution and delivery of this Amendment neither party waives or releases any default hereunder.
Pale 1 of3
EXHIBIT "A"
IV.Signatories
The undersigned signatories represent and warrant that they have full authority to enter into this
Amendment on behalf of the respective parties named below. This Amendment may be executed in one
or more counterparts, each of which is an original, and all of which constitute only one agreement
between the parties.
IN VM`NESS VMREOF,the parties have executed this Amendment to be effective as of April 30,
2012.
COMPTROLLER OF PUBLIC ACCOUNTS CITY OF BEAUMONT
By llb tla A.Hubert By Kyle Hayes
Deputy Comptroller City Manager
Date Date
Page 2 of3
Exhibit 1
ATTACHMENT A-Coutract CS0004
UAM MF.NT OF SFBViM TO BE UJURRM—AMENDIY M d3
A. Subrecipient shall provide the following services during the period of this Agreement and all services reasonably
related to them.The Comptroller may request additional records,isfumation or reports related to the services
hereinafter described and'fanded by the Comptroller purse mtat to Attachment A.
The minimum deliverables and milestones are summarized as follows:
Deliverables and Milestones Milestoneffimeline
1. Subrecipient shall perfasm an inventory of existing signal equipment and Upon Contracting-April 2012
identify existing equipment and signal related signing;pavement markings,
street lighting for compliance with current standards.
2. Subrecipient shall identify,develop and oversee replacement of outdated February 2010-April 2012
and/or malfunctioning equipment and/or installation of equipment
necessary for the implementation of signal systems.
3. Subrecipient shall develop a maintenance plan to include monitoring of February 2010-Ongoing
new signal timings for accuracy.
4. Subrecipient shall purchase signal light components,materials,and March 2010—April 2012
services in accordance with all federal,state,and local laws concerning
purchase of goods and services.
5. Subrecipient shall prepare and submit a Monthly Progress Report in On or before the last day of each
accordance with ATTACHMENT-L,ARRA Reporting Requirements as month
outlined in the Agreement.
6. Subrecipient shall prepare and submit the Final Project Report. 30 days prior to end of contract
7. Subrecipient shall perform installation and deployment of real-time October 2011—April 2012
adaptive traffic control system along Dowlen Road Corridor from Eastx
Freeway to College Avenue and Phelan Blvd.from Dowlan Road to
Liberty Street.
B. Budget
Equipment' 51,490,479.49 S556^" $2,046,97839
Persoanelz $0.00 $0.00
Subcontract $571,498.90 4656,498.90 $13,000.00 -
Total 3'2,061,978.39 S2,061,978.39
Contractor Provided Mate 5494,874.82 S4%,874.821.
Cantractor shall not purchase any equipment or computer software for its performance under this Agrea nent without prior written approval from Agemoy. For this purpose,
equipmdrt is defied as tangible personal property having a useful life of more than one year and an acquisition oast of five thousand donna($5,OW.W)or more per unit.
Title to and control over equipment or license of any software so purchased for Canuaetofs perfomutace under this Agreement shall remain with C unctor so long as it is
being used for the purpose for which it was intruded under the terms of this Agreement.
2 Jacob Da ieK P.E.,Traffic Engmea,$ball be Project Director for this project and shall be responsible for the overall supervision and conduct of the project on behalf of
Cant<actor.Any Change of Project Director shall be subject to the prior written approval of Agency.
Page 3 of 3
RICH WITH OPPORTUNITY
T E X • A j• s City COUnCII Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: July 17, 2012
REQUESTED ACTION: Council consider a resolution authorizing the acceptance of a ten
foot(10')wide Exclusive Water Line Easement.
BACKGROUND
Kelley Family Investments, Ltd. has agreed to convey a ten foot(10')wide exclusive Water Line
Easement to the City of Beaumont. The easement is described as being a 0.3186936 acre tract
out of the H. Williams Survey, Abstract No. 56 located at 1450 North Major Drive. The water
line easement is for the development of a new apartment complex.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
WHEREAS, Kelley Family Investments, Ltd., has agreed to convey a ten (10) foot
wide exclusive water line easement,said easement being a 0.3186936 acre tract out of the
H. Williams Survey, Abstract No. 56, located at 1450 North Major Drive, as described in
Exhibit "A" and shown on Exhibit "B" attached hereto, to the City of Beaumont for the
purpose of placing, constructing, operating, repairing, rebuilding, relocating and/or
removing water lines and appurtenances to facilitate the development of a new apartment
complex; and,
WHEREAS, the City Council has considered the purpose of said conveyance and
is of the opinion that the acceptance of said conveyance is necessary and desirable and
that same should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the easement conveyed by Kelley Family Investments, Ltd., as described in
Exhibit "A" and shown on Exhibit "B," be and the same is hereby, in all things, accepted.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2012.
- Mayor Becky Ames -
,
Fittz&Shjprnan
INC.
Ronald D.Fittz,P.E.,R Consulting Engineers and Land Surveyors
P.L.S.(1948-1987) Donald R.IGng,
Terry C.Shipman,P.E.,Chairman Walter J.Ksiazek,P.E.E P.L.S.
Billy J.Smith,Jr.,President
EXHIBIT "A",PAGE 1
CENTERLINE DESCRIPTION
OF A
10'WIDE EXCLUSIVE WATER LINE EASEMENT
OUT OF THE
H.WILLIAMS SURVEY,ABSTRACT 56
JEFFERSON COUNTY,TEXAS
JUNE 712012
That certain centerline description for a 10' wide exclusive water line easement, 5.0' on each side
of centerline, out of the H. Williams Survey, Abstract 56, and being out of a called 8.244 acre tract
conveyed to Kelley Family Investments, Ltd. as recorded in Clerks File No. 2011039128 of the
Official Public Records of Jefferson County, Texas, said centerline being more particularly
described by the following courses and distances:
Note: Bearings are based on the west line of the said 8.244 acre tract having been called North
00°06'50" East 434.24 feet.
COMMENCING at a capped iron rod found in the east right-of-way line of Major Drive for the
southwest comer of Lot 4 of Westpark Plaza, Unit I, a plat recorded in Clerks File No. 2001010967
of the Official Public Records of Jefferson County, Texas and the northwest comer of the said
8.244 acre tract from which a capped iron rod found for the northwest corner of said Lot 4 bears
North 00°06'48" East 139.97 feet (called North 00 006'50" East 140.00 feet);
THENCE South 00006'50"West along the said east right-of-way line of Major Drive and the west
line of the said 8.244 acre tract a distance of 84.97 feet (called South 00 006'50"West) to a point;
THENCE East a distance of 22.00 feet to a point in the east line of a called 0.494 acre tract for an
underground water line easement conveyed to the City of Beaumont as recorded in Volume 1823,
Page 483 of the Deed Records of Jefferson County, Texas for the POINT OF BEGINNING of the
said centerline of the 10'wide exclusive water line easement;
THENCE East along the said centerline, at a distance of 96.17 feet pass a point for the POINT OF
BEGINNING of TAP A from which the POINT OF TERMINATION of said TAP A bears South
26.06 feet, and continuing a total distance of 360.19 feet to an angle point;
THENCE South 38 026'24" East continuing along the said centerline, at a distance of 82.97 feet
pass a point for the POINT OF BEGINNING of TAP B from which the POINT OF TERMINATION
Fittz&Shipman,Inc.
Page 1 of 2
Project No.12036T6Wesmt
Plat& Description
1405 Cornerstone Court- Beaumont,Texas 77706 • (409) 832-7238- fax(409)832-7303
Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186
EXHIBIT "A"
EXHIBIT"A", PAGE 2
of said TAP B bears North 51°33'36" East 22.24 feet, and continuing a total distance of 294.08 feet
to an angle point;
THENCE South continuing along the said centerline a distance of 75.13 feet to an angle point for
the POINT OF BEGINNING of TAP C from which the POINT OF TERMINATION of said TAP C
bears East 49.69 feet;
THENCE West continuing along the said centerline, at a.distance of 341.53 feet pass a point for
the POINT OF BEGINNING of TAP D from which the POINT OF TERMINA77ON of said TAP D
bears South 19.28 feet, and continuing a total distance of 349.59 feet to an angle point;
THENCE North 44 059'01"West continuing along the said centerline a distance of 62.51 feet to an
angle point;
THENCE North 89°59'10"West continuing along the said centerline a distance of 149.76 feet to a
point in the said east line of the 0.494 acre tract for the POINT OF TERMINATION of the said
centerline of the 10-wide exclusive water line easement.
This description is based on a survey and plat made by Fittz& Shipman, Inc. during June 2011.
alter J. Ksiaze
Registered Profession and Sury or No. 5321
.11k 0F t
*t` J. KSl,A1E,
�tYE't0
Fitts&Shipman,Inc.
Page 2 of 2
Project No. 12036T6Wesmt
Plat& Description
LOT 1 SURVEYOR'S CERTIFICATION: i to
WESTPARK P Z A 1 DO HEREBY CERTIFY,TO THE BEST OF MY KNOWLEDGE AND BELIEF, z F
FOUND OfW UNIT THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCR9'TION MADE F M tp
CAPPED ch \ \ ON THE GROUND UNDER MY SUPERVISION DURING JUNE 2011. w O Mj
IRON ROD �� CLERKS 1010967,O.P.R.J.C. \ \ �n a N
W .. LOT 3 \
` 8$ LOT 4 \ \\ IRON fouND \ \\
COMMENCING y \ CAPNPED WALTER J. KSIAZEK 7. ~
\ \ IRON ROD W
pp REGISTERED PROFESSIONAL ND SURVE NO.5321 =`•
FOUND 80 (CALLED N 8957'05'E 309.96) (CALLED N 695705'E 237.41,) FOR OFFSET {�.E OF � 11:4 �CAPPED Z N 89'57'38' E 237.04 \ •�*
T 'rr W
IRON ROD N 89'56'5Y E 310.02 ————————
POINT OF BEGINNING a of eEAUM4F'1-198.75 `y \ * ' t W
I VOL 222 59.PG. 35. D.R.J.C. \ !
I, CENTERLINE (CALLED 0.246 ACRE) \ s \ M►AtTER d. KSIAZE
I 10' WIDE EXCLUSIVE to'UTILITY EASEMENT
a�I WATER LINE \ S rc,\ �� "fi a w
—_—_—_----EAST 360.19-------� `342\\ � �•••• 4P o a' t5
L1 —i r—— ———— —— \ i s $tit<tVE� W
F- 96,17 � 264.02 �� \�I �+�jy?\ •�' E
c -+
TAP � TAP F°.\ d
\ NUMBER DREC71ON DISTANCE
? s\\ 10' WIDE EXCLUSIVE \� �s \\ L1 EAST 22 x m
A °5 `I9\ WATER LINE \ L2 SOUTH U] o
8 o I e c e5�\\ \ \ L3 N 51'33'36" E 22.24 a m
'n IS _ "'tr•\\? \ \ L4 SOUTH 19.28 U
I a 5'° F\\�!p \ \ L5 IN 44'59'01' W 16151
ri \\ UI
A C) "' POINT OF TERMINATION KELLEY FAMILY INVESTMENTS, LTD.
I CENTERLINE CLERKS FILE NO. 2011039128.O.P.R.J.C. \\ \ \ T f."10' WIDE EXCLUSIVE (CALLED 8.244 ACRES) \\ \ N,\ g cl
WATER LINE
----
T'. nom•'
---_---\\! 8.06 t9i 0
rN 89'59'10" W 149.78 S n I I EAST \ g
\� ------- 341.53---------I L9=69 TAP
--- _ N\ �pZ�
I(CALLED73B.16)739'W ——=————=———— \
C ta:\ O rib
WEST 349.59 ————— o C,N��\ e� O J\ ':�,
1 14074 N 89'58'16" W TD
t
�4�
FOUND a I WESTPARK 1R°"RIB.
N-
Y \ •
(CALLED N 00"02'58' W
CONCRETE \ m 0 n F.PLAZA N 07
VOL 13,PG. 97, M.R.J.C. 85•00 650.55 Y;► 0 50 0 N h
S 89'56'15' W 682.08 \ 0 W
SET i/2� (CALLED S 895739'W) FOUND 1/2' °
CAPPED SECTION ONE WESTPARK TOWNHOMES SECTION TWO IRON ROD
IRON ROD , , C FOR OFFSET
VOL. 2 PG. 124 C.R.J. . \ a/
VOL 2, PG. 105, C.R.J.C. o
NICE WITH OFF UTQ#ITY
BEAURUffrk
T * E * X * A * 8
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS JULY 17,2012 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-4/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider a resolution approving a change order related to the Wastewater
Treatment Plant Bar Screen Replacement and Aerobic Digester Rehabilitation
Project
2. Consider a resolution approving a contract to provide grounds maintenance for the
Martin Luther King,Jr. Parkway
3. Consider a resolution approving the purchase of fifteen golf carts for use at the
Henry Homberg Golf Course
4. Consider a resolution approving a change order related to the Sanitary Sewer
Rehabilitation of Small Diameter Mains Contract XXII
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Claim of Chuck Brocato
* Consider matters related to the deliberation of the purchase,exchange,lease or value
of real property in accordance with Section 551.072 of the Government Code,to wit:
Gilbert Building—328 Bowie Street
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids
or services are requested to contact Mitchell Normand at 880-3777 three days prior to the
meeting.
1
July 17,2012
Consider a resolution approving a change order related to the Wastewater Treatment Plant Bar
Screen Replacement and Aerobic Digester Rehabilitation Project
RICH WITH OPPORTUNITY
REAUN'01*
T • IN • X • A • 8 City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Hani J. Tohme, P.E., Water Utilities Director
MEETING DATE: July 17, 2012
REQUESTED ACTION: Council consider a resolution approving a change order to
the contract with Allco, LLC, related to the Wastewater
Treatment Plant Bar Screen Replacement and Aerobic
Digester Rehabilitation Project.
BACKGROUND
The City Council approved a contract with Allco, LLC, on August 9, 2011, in the amount of
$2,920,815.00. The contract will furnish all labor,materials, and equipment to remove and
replace the existing bar screen mechanisms and rehabilitate the existing digester aeration system at
the existing Wastewater Treatment Plant on Lafin Road.
The proposed change order in the amount of$78,646.66 will furnish all necessary labor,materials,
and equipment to remove and replace existing sluice gate brackets at influent channels; remove
and replace the existing light fixtures in the bar screen and influent pump area,modify digester
baffles at telescopic valves, extend the 12"blowoff on blower header piping at the digesters;
pipeburst the existing 10"concrete drain line into the influent building; furnish and install a new
high flow bar screen in lieu of rehabilitation of the existing bar screen; and furnish and install a
new 30"diameter sanitary sewer force main to the wastewater treatment plant influent box
including pipe and fittings, a new manhole, concrete repair, and a temporary entrance to the
Wastewater Treatment Plant. This proposed change includes a request for 43 days to be added to
the contract time.
The bar screen is the first required stage of wastewater treatment. It removes large debris,
plastics, rags,and other material that is difficult to remove during primary treatment and can
damage the pumps. The existing bar screens have been in service for nearly 10 years. They have
deteriorated and require constant maintenance due to the large amount of debris received at the
treatment plant. The screw conveyor system removes the debris collected by the bar screens.
The debris is then dewatered prior to disposal. The existing screw conveyor system does not
W WTP Bar Screen Replacement and Aerobic Digester Rehabilitation-Change Order#1
Page 2 of 2
handle large debris and therefore requires constant maintenance. The new conveyor system will
provide consistent removal of debris of various sizes.
FUNDING SOURCE
Capital Program.
RECON MENDATION
Approval of resolution.
APPROVAL OF CONTRACT CHANGE
CHANGE ORDER No.One(1)
Date: 6/28/2012
PROJECT: City of Beaumont,Texas
Wastewater Treatment Plant Improvements-Bar Screen and Digester Rehabilitation
OWNER: City of Beaumont,Texas
801 Main Street
Beaumont,Texas 77704
CONTRACTOR: Allco
PO Box 3684
Beaumont,Texas 77704
TO THE OWNER: Approval of the following contract change is requested.
Reason for Change: Remove and replace existing sluice gate brackets at influent channels;remove and replace the existing light
fixtures in bar screen and influent pump area; modify digester baffles at telescopic valves;extend 12" blowoff on blower header
piping at digesters;pipeburst existing 10"concrete drain line into influent building;furnish and install new high flow bar screen in
lieu of rehabilitation of existing screen; Furnish and Install New 30"Sewer Force Main to WWTP Influent Box;inlcuding all pipe,
new manhole;concrete repair and temporary WWTP entrance
ORIGINAL CONTRACT AMOUNT: $ 2,920,815.00
THIS CHANGE ORDER
Description: Net Change
Remove and Replace sluice gate guide brakcets at influent channels $ 5,022.00
Remove and replace existing light fixtures in bar screen and influent pump areas $ 18,288.54
Modify Digester Baffles at Telescopic Valves $ 992.00
Extend 12"blowoff on Blower Air Header Piping at Digesters $ 5,044.00
Pipeburst existing 10"concrete drain line into influent building $ 26,163.12
Furnish and Install New High Flow Bar Screen in lieu of rehabilitation of existing bar $ (24,340.00)
screen
Furnish and Install New 30" Sewer Force Main to WWTP Influent Box; including all $ 47,477.00
pipe,new manhole;concrete repair and temporary WWTP entrance
TOTAL AMOUNT OF THIS CHANGE ORDER $ 78.646.66
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: $ 2,999,461.66
CONTRACT TIME
Original Contract Time: 270 Calendar Days
Additional Time Requested: 43 Calendar Days
Revised Contract Time per this Change Order: 313 Calendar Days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order
represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire work under
the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver
constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon
adjustment to the Contract, and that Contractor will waive all rights to file a claim on this Change Order after it is properly
executed."
Recommended by: Approved by: Accepted by:
Schaumburg&Polk,Inc. City of Beaumont Allco,Ltd.
Engineer Owner Contractor
Date: Date: Date:
RESOLUTION NO. 11-217
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute a contrad with Allco,
LLC, Beaumont, Texas, in the amount of$2,920,815.00 for the Wastewetw Treatment
Punt-Bar Screen Replacement, and Digester Rehabilitation Project to furnish all labor,
materials,and equipment to remove and replace the existing bar screen mechanisms and
rehabilitate the existing digester aeration system.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
August, 2011.
' � -11y� -Be ft Acmes-
RESOLUTION NO.
WHEREAS, on August 9, 2011, the City Council of the City of Beaumont, Texas,
passed Resolution No. 11-217 awarding a contract in the amount of$2,920,815.00 with
Allco, LLC, Beaumont, Texas, for the Wastewater Treatment Plant Bar Screen
Replacement and Digester Rehabilitation Project; and,
WHEREAS, Change Order No. 1, in the amount of $78,646.66, is required to
furnish all necessary labor, materials,and equipment to remove and replace existing sluice
gate brackets at influent channels; remove and replace the existing light fixtures in the bar
screen and influent pump area, modify digester baffles at telescopic valves,extend the 12"
blowoff on blower header piping at the digesters; pipeburst the existing 10"concrete drain
line into the influent building; furnish and install a new high flow bar screen in lieu of
rehabilitation of the existing bar screen; and furnish and install a new 30"diameter sanitary
sewer force main to the wastewater treatment plant influent box including pipe and fittings,
a new manhole, concrete repair, and a temporary entrance to the Wastewater Treatment
Plant; thereby increasing the contract amount to $2,999,461.66;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted.
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1 in the amount of $78,646.66, thereby increasing the contract amount to
$2,999,461.66,forthe Wastewater Treatment Plant Bar Screen Replacement and Digester
Rehabilitation Project.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2012.
- Mayor Becky Ames -
2
July 17,2012
Consider a resolution approving a contract to provide grounds maintenance for the Martin Luther
King, Jr. Parkway
RICH WITH OPPORTUNITY
B,EAM, *
T • $ • X • d • B City Couneff Agenda Item.
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Offiic^+ �
MEETING DATE: July 17, 2012
REQUESTED ACTION: Council consider a resolution approving a contract with
Torres Lawn Service of Beaumont in the approximate
amount of$76,948.30 to provide grounds maintenance for
the Martin Luther King, Jr. Parkway.
BACKGROUND
Torres Lawn Service will provide grounds maintenance of approximately 80.9 acmes of right-of
way and median along Martin Luther King, Jr. Parkway. The maintained area includes both east
and west sides of the Parkway, for a distance of approximately 4.9 miles beginning north of lH10
near Plum Street southward to Kingsley Drive and excludes the area between Adams Sweet and
Alabama Avenue which is maintained by Lamar University.
The previous contract was awarded for approximately$66,110; however,the current contract
act
provides more fiequent mowing of medians and atte noon to landscaped areas. Bids were
requested from eleven(11)vendors with five(5)vendors responding. The amt low bid did
not meet specifications. The second low bidder declined award due to a mafiiematical error in
the bid. The bid tab is attached.
FUNDING SOURCE
General Fund.
RECOMMENDATION
Approval of the resolution.
II
MILK "!T-
V � M TAIUUTiON
.a.s-•-•
M Nnrre: Orewas 1311aAMaaoe for the Martin Luther IOrg.Jr.Parkway
Old Number. Mr6418+18
Mel Op be : ThWaft,MW 31,2012.2:00 P.M.
Combo Pereon: fen Parkw Buyer III
Phone: 400490-3757
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Vendor M AN ONANOE NURBIOtY&LANDSCAPO,LLC
am% 11MAN T,Tx NOINITON,T% MOAUMONT,TX OfANMONT,TX WRAWSONT,TX
Work cycles Price per Extended Price Price per Extended Price Price pww Extended Price Price per Extended Pelee Price per Extended Price
Work Cycle (per Veer) Mork Cycle I (per year) Work Cycle (per ter) Work Cycle (per Year) Mork Cycle (per year)
Er eWakAns 22 S575. S12,650.00 $174. $3,628.00 $1,698. $37,376.66 $1,600. $39,600.00 $3,750. $92,100.00
Mktdi v'"WTrlergNs M $130.04 55,720.00 ;410. $18,040.00 $170.75 ;7,513.00 !450 (19,800.00 $1,2S0. $55,000.00
AMO1wWorkAne 22 $22S. ;4.990.00 $720. $16,016.00 $11".4 ;19,458.71 !1,1100. !39,600.00 $2,000. 544,000.00
M odimnend Trierples 44 1 $40.04 51,760.00 1 $%.04 $4,136.00 1 $72.7 $3,199.68 WO. 519,800.00 $624. !27,06.00
ANOUwWbrkArea 22 !100. $2.200.00 5532. $11,704.00 $427.2 $9,400.16 $900. 5191800.00 1643. $14,146.00
/L CID PIIICE $27,280. $53.724. !76,948.3 $138,600. $223,102.
RESOLUTION NO.
WHEREAS, bids were received for an annual contract for grounds maintenance
along Martin Luther King, Jr. Parkway; and,
WHEREAS, Torres Lawn Service, of Beaumont, Texas, submitted a bid in the
approximate amount of$76,948.30 annually, with two one-year extensions; and,
WHEREAS, City Council is of the opinion that the bid submitted by Torres Lawn
Service of Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Torres Lawn Service of Beaumont,Texas,for an annual
contract for grounds maintenance along Martin Luther King,Jr. Parkway in the approximate
amount of $76,948.30, with two one-year extensions, be accepted by the City of
Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2012.
- Mayor Becky Ames -
3
July 17,2012
Consider a resolution approving the purchase of fifteen golf carts for use at the Henry Homberg
Golf Course
RICH WITH OPPORTUNITY
BEAUNU N*
T • Z • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: July 17, 2012
REQUESTED ACTION: Council consider a resolution approving the purchase of
fifteen(15) golf carts from Club Car, Inc. of Montgomery,
Tx., in the amount of$62,685 for use at the Henry
Homberg Golf Course.
BACKGROUND
In 2006, fifty(50) golf carts were purchased for use at the Golf Course. The useful life of these
carts is four to five years. Ten(10)carts were purchased earlier in fiscal 2012, with part of the
cost being offset by trade-in of carts from the existing fleet. The additional carts are needed to
keep sufficient carts in good operating condition. Some of the remaining older carts will be kept
in service and others kept as reserve units.
Pricing for the carts was obtained through BuyBoard, a cooperative purchasing association
providing cities and political subdivisions with the means to purchase specialized equipment at
volume pricing. BuyBoard complies with State of Texas procurement statutes.
Manufacturer's warranty for the carts is two (2)years. Delivery is expected within forty-five
(45)days.
FUNDING SOURCE
Capital Reserve Fund.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of fifteen (15) golf carts for use by
the Henry Homberg Golf Course from Club Car, Inc.,of Montgomery,Texas, in the amount
of$62,685 through the BuyBoa'd Cooperative Purchasing Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of
July, 2012.
- Mayor Becky Ames -
4
July 17,2012
Consider a resolution approving a change order related to the Sanitary Sewer Rehabilitation of
Small Diameter Mains Contract XXII
RICH WITH OPPORTUNITY
BEAU,M01*
T • E X • A • a City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Dr. Hani J. Tohme, P.E., Water Utilities Director
MEETING DATE: July 17,2012
REQUESTED ACTION: Council consider a resolution approving a change order to
the contract with Horseshoe Construction,Inc.,related to the
Sanitary Sewer Rehabilitation of Small Diameter Mains
Contract XXII Project.
BACKGROUND
The City Council approved a contract with Horseshoe Construction, Inc., on March 20,2012, in
the amount of$738,473.00. The Project will rehabilitate approximately 216 linear feet of 6-inch,
7,500 linear feet of 8-inch, 2,713 linear feet of 12-inch, and 2,183 linear feet of 16-inch sanitary
sewer lines, stabilize approximately 10 (ten)vertical feet of existing manhole, furnish and install
approximately 7 (seven)manholes,remove and replace approximately 26 manholes, furnish and
install 7 (seven)end of line cleanouts, replace approximately 312 short side and 5 (five) long side
service line connections, clean and televise 12,612 linear feet of existing and newly burst sanitary
sewer lines and televise approximately 317 existing sanitary sewer service lines. The project is
divided among two areas. The first area is located along Bessemer Avenue east of Bethlehem
Avenue and west of Carnegie Avenue between Tyler Street and Buchanan Street. The second
area is located east of El Paso Avenue and west of Buffalo Avenue between Hayes Lane and East
Lucas Drive.
The proposed change order in the amount of$53,850.00 will furnish all necessary labor,materials,
and equipment to rehabilitate approximately 1,500 linear feet of 8-inch sanitary sewer lines
located south of Cardinal Drive on Gorman Road. The replacement of the lines in this area is
necessary as they have deteriorated to a point where routine maintenance no longer provides
uninterrupted and adequate service.
The existing sanitary sewer lines built in the 1940's and 1950's have deteriorated and require
major rehabilitation. The primary goals of the project are to restore the integrity of the sanitary
sewer lines, restore the carrying capacity,provide customers with uninterrupted and adequate
service and meet the Sanitary Sewer Overflow Initiative agreement requirements with the State.
Small Diameter Mains Contract X MI—Change Order#2
Page 2 of 2
FUNDING SOURCE
Capital Program.
RECOMMENDATION
Approval of resolution.
APPROVAL OF CONTRACT CHANGE
CHANGE ORDER No.Two
DATE:July 17,2012
PROJECT: City of Beaumont,Texas
Sanitary Sewer Rehabilitation of Small Diameter Mains
Contract)=
OWNER: City of Beaumont,Texas
801 Main Street
Beaumont,Texas 77704
CONTRACTOR: Horseshoe Construction,Inc.
2309 S.Battleground Rd.
LaPorte,Texas 77571
TO THE OWNER: Approval of the following contract change is requested.
Rnunoa for Change: To fim ush all necessary labor,materials,and equipment to pipeburst approximatdy 1,500 linear fed of g-inch sanitary
sewer lines with 8-inch DR-17 HDPE,tie the new lime at an existing manhole,furnish sad install one sanitary sewer manhole along the new
line,remove and replace two existing sanitary sewer manholes,replace five flinch short side service connecdor*replace two 4-mch long side
connections,pre televise seven existing services,clean and televise approximately 1,500 linear fat of deteriorated lines,and post televise
1,500 linear feet ofrebabilitated sanitary sewer limes.
ORIGINAL CONTRACT AMOUNT: $ 738,473.00
AMOUNT OF CHANGE ORDER No.1 $ 90,900,00
THIS CHANGE ORDER
Description: Net Change
Furnish all necessary labor,materials,and equipment to pipeburst approximately 1,500 linear
fat of 8-inch sanitary sewer lines with 8-inch DR-17 HDPE. $ 37,500.00
Furnish all necessary labor,materials,and equipment to tie the new line at one existing $ 50000
manhole.
Furnish and install one sanitary sewer manhole along the new 8-inch line to meet TCEQ $ 2 250.00
separation requirements.
Remove and replace two existing sanitary sewer manholes. $ 4,500.00
Replace five 4-inch short side service connections. $ 2,250.00
Replace two 4-inch short side service connections. $ 2,000.00
Televise seven existing services. $ 350.00
Clean and Televise approximately 1,500 linear feet of existing deteriorated lines. $ 3,000.00
Post televise 1,500 linear feet of rehabilitated sanitary sewer lines. $ 1,500.00
TOTAL AMOUNT OF THIS CHANGE ORDER $ 53 850 00
TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER $ 883,223.00
CONTRACT TIME
Original Contract Time: 180 Cal"Days
Additional Time Requested: 0 Calendar Days
Revised Contract Time per this Change Order: 180 Calendar Days
CONDITION OF CHANGE:
"Contractor acknowledges and agrees that the adjustments in contract price and contract time Stipulated in this Change Omer repuesemts full
compensation for all increases and decreases in the cost of,and the time required to perform the enthe work under the Contract arising directly
or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver ceaStitutas an sgreement between Owner and
Contractor that the Change Order represents an all inchraive,mutually agreed upon adjustment to the Contract,and that Contractor will waive
all rights to file a claim on this Change Order after it is properly executed."
Recommended by. Approval by: Accepted by:
Dr.Hani Tohme,P.E. City of Beaumont Horseshoe Construction,Inc.
Water Utilities Director City Manage Contractor
Date: Date: Date:
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RESOLUTION NO. 12-057
WHEREAS, bids were solicited for a contract for the Sanitary Sewer n
of Small Diameter Mains Contract XXII Project; and,
WHEREAS,Horseshoe Construction,Inc.of LaPorte,Texas,submitted a bid in the
amount of$738,473.00; and,
WHEREAS, City Council is of the opinion that the bid submitted by Horseshoe
Construction, Inc., of Beaumont, Texas, in the amount of $738,473.00 should be
accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set cut in the preembieto-this resolution a w y,in
afl*V, approved and,
THAT the bid submitted by Horseshoe Construction, Inc.,of LaPorte,Texas,in the
amount of $738,473.00 for the Sanitary Sewer Rehabiion of Small Diameter Mains
Contract XXII Project be accepted by the City of Beaumont; and,
THAT the City Manager be and he is hereby authorized to execute a contract with
Horseshoe Construction, Inc., of LaPorte, Texas, for the purposes described herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 201h day of
March, 2012.
yon BeckfAmes-
RESOLUTION NO. 12 -122
WHEREAS, on March 20, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No. 12-057 awarding a oontrad in the amount of $738,473 to
Horseshoe Construction, Inc.,of LaPorte,Texas,for the Sanitary Sewer Rehfon of
Small Diameter Mains Contract XXII Project; and,
WHEREAS, Change Order No. 1 in the amount of$90,900 is required to furnish all
necessary labor, materials, and equipment to rehabilitate appr+ox&nately 1,900 linear feet
of 6-inch sanitary sewer lines located south of Trinidad Street and north of LaSalle Street
between M gyxAia Avenue and Berkley Avenue, thereby increasing the contract amount
to $829,373;
NOW, THEREFORE,]BE 1T--RESOLVED BY T+lE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby,in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 1 for additional work described above, thereby increasing the contract amount by
$90,900 for a total contract amount of$829,373; and,
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 5th day of June,
2012. r,
r Becky Ames-
RESOLUTION NO.
WHEREAS, on March 20, 2012, the City Council of the City of Beaumont, Texas,
passed Resolution No. 12-057 awarding a contract in the amount of $738,473.00 to
Horseshoe Construction, Inc., of LaPorte, Texas, for the Sanitary Sewer Rehabilitation of
Small Diameter Mains Contract XXII Project; and,
WHEREAS, Change Order No. 1 in the amount of $90,900.00 was required to
furnish all necessary labor, materials, and equipment to rehabilitate approximately 1,900
linear feet of 6-inch sanitary sewer lines located south of Trinidad Street and north of
LaSalle Street between Magnolia Avenue and Berkley Avenue, thereby increasing the
contract amount to $829,373.00; and
WHEREAS, Change Order No. 2 in the amount of$53,850.00 is required to fumish
all necessary labor,materials,and equipmentto rehabilitate approximately 1,500 linearfeet
of 8-inch sanitary sewer lines located south of Cardinal Drive on Gorman Road, thereby
increasing the contract amount to $883,223.00;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 2 for additional work described above, thereby increasing the contract amount by
$53,850.00 for a total contract amount of$883,223.00; and,
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of July,
2012.
- Mayor Becky Ames -
i