HomeMy WebLinkAboutPACKET MAR 27 2012 Alex VITA OPFORTWNITT BE 3 X 0 A
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 27,2012 1:30 P.M.
CONSENT AGENDA
* Approval of minutes—March 20, 2012
* Confirmation of committee appointments
A) Approve a contract with Texas Environmental Resources for hazardous waste cleanup
and disposal services on an as required basis
B) Approve Change Order No. 2 with McInnis Construction,Inc. related to the renovation of
the R.C. Miller Library
C) Authorize the City Manager to join with Jefferson County in approving the System
Acceptance for the 800 MHz Reconfiguration
D) Authorize the City Manager to enter into an Interlocal Agreement Amendment for the
management and operation of the 800 MHz radio system
RICH WITH OPPORTVNITt
T • g • X • A • S City CauncH Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider a resolution authorizing the award of a
contract for Hazardous Waste Control,to Texas
Environmental Resources, in the amount of$55,000.
BACKGROUND
Bids were requested for an annual contract to provide hazardous waste cleanup and disposal
services on an as required basis for the City. The majority of these services are used for cleanup
following traffic accidents on City streets and freeway systems. In instances where hazardous
material is in need of clean-up and the City of Beaumont is not the responsible party, the City
bills the responsible party the costs incurred for the clean-up.
Six(6)vendors were notified and one response was received. Specifications requested unit
pricing for a number of services, labor, equipment, and disposal charges associated with routine
clean-up activity. Texas Environmental Resources, Inc., has held this contract for a number of
years.
Actual expenses for this contract are highly variable and are dependent primarily on the number
and extent of incidents requiring clean-up services. We estimate,based on past years' expenses,
the total annual expense will be approximately$55,000 for the twelve(12)month term of the
contract.
FUNDING SOURCE
If the City is the responsible party related to the incident, funding is provided from the
responsible department's operating budget. The City bills the responsible party when the clean-
up is due to an incident such as a traffic accident or spill.
RECOMMENDATION
Approval of resolution.
Hazardous Waste Control
March 271 2012
Page 2
PINtCHASiNG DIVISION ND TABIMJATI Nd
Bid Name: Annual Contract for Hazardous Viesbe
Control
Bid Number.. BF0212-14
Bid Opening: Thursday,March 08,2012
Contact
Pinson: Robert(Bob)Hollar, Buyer II
rhoj ,ci,beaumont.ix.us
Phone: 409-880-3758
TWI AS
Vendor ENVIIt01 NZWAL
City/State BEAUMONT
Plume or Fax PTO.
ITEM DESC Unit Price
1 Wwmm far vac mu trick $ 225.00
2 Howly rate vacmnn truck $ 75.00
3 VieNcle rate per day Wdmp by& $ 123.00
4 Boat rate pa day $ 125.00
S Absotbeot boom bail $ 3.00
6 boom foal $ 0.50
7 Absorbent bail $ 49.95
8 Par icalte absorbent mattes $ 2.00
9 Roll-aff fam 20 cubic yard MM E $ 100.00
10 Rall-off&M 40 c oNc $ 100.00
11 Pommel.proymon equMmicK bevel A $ 100.00
12 l.evei B s 50.00
13 Paeooarl Level C S 25.00
14 Peraoaat level D $ 15.00
is 1/2" $ 0.05
16 Stakes $ 0.10
17 Dram with lid dt dome,new $ 54.95
18 Drum with lid dt doome,reconditioned S 46.50
19 Dtmm with lid dt closm+e,mwvety 123.00
20 Dnma with lid dt closure mh2v $ 100.00
21 Dnun with lid 8t clWsare,averpa& $ 125.00
22 kit $ 24.95
23 Sld Boat $ 200.00
S ' rase w hour $ 75.00
Hohm nadhour $ 35.00
Rome for d=d $ 0.00
Roubae ftpowl fees for oWhoe $ 0.00
Routine ftolal ANN for aldhaw $ 0.00
RouCme fats for acab A bases $ 0.00
Rou ine foss for aced motor OR $ 0.00
Routine&qxnd Bees for acid s 0.00
EmMDrwn $ 0.00
g fee $ 25.00
Total F $ 75.00
ToAcity ChasaMristimLeese(TCL..P) $ 150.00
Toluene, &Z lane $ 5.00
C $ 125.00
Total ' Hau" s 125.00
AWAIMU V910M'TEXAS ENVIRONMENTAL RESOIIBtCES
NO RESPONSE: NRU ER EVNWNMENTAL
ENVIROTEST,LTD.
SERVICE STATION ENVIRONMENTAL
TRIANGLE WASTE
ALL WASTE
RESOLUTION NO.
WHEREAS, bids were solicited for an annual contract for hazardous waste cleanup
and disposal services on an "as required" basis for the City of Beaumont; and,
WHEREAS, Texas Environmental Resources, Inc.,of Beaumont, Texas,submitted
a bid in the amount of$55,000.00; and,
WHEREAS, City Council is of the opinion that the bid submitted by Texas
Environmental Resources, Inc., of Beaumont, Texas, in the amount of$55,000.00 should
be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the bid submitted by Texas Environmental Resources, Inc., of Beaumont,
Texas, in the amount of$55,000.00 for an annual contract for hazardous waste cleanup
and disposal services on an "as required" basis for the City of Beaumont be accepted by
the City of Beaumont; and,
THAT the City Manager be and he is hereby authorized to execute a contract with
Texas Environmental Resources, Inc., of Beaumont, Texas, for the purposes described
herein.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
B
RICH WITH OPPORTIIHITZ
BEAUIINO,N*
T • $ • X A o s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
QO.
PREPARED BY: Patrick Donart, Public Works Director
MEETING DATE: March 27,2012
REQUESTED ACTION: Council consider a resolution approving Change Order No.
2 from McInnis Construction, Inc. in the amount of
$29,836.89 for the renovation of the R. C. Miller Library.
BACKGROUND
A contract in the amount of$588,650 was awarded to McInnis Construction, Inc. on February 7,
2012.
Change Order No. 2 includes the relocation of electrical conduit and modifications to the
electrical service. The electrical design was based on the original architect's plans developed in
1982. It was discovered that changes were made during the original construction that were not
reflected on the plans. The service had to be modified when McInnis attempted to install conduit
as per the current renovation design. This resulted in relocation of electrical conduit and
modifications that will provide easier switch access to library staff. Also,included in this change
order is the removal of the upper clerestory glass installed during the last room addition to the
library. The removal of the tinted glass will provide more natural light in the reading area. The
contractor has requested an additional twenty-six days for completion extending the date of
substantial completion to July 23, 2012.
This change order does not increase the total contract amount as it will be deducted from the
contingency fund in the contract.
FUNDING SOURCE
R. C. Miller Community Fund.
RECOMMENDATION
Approval of resolution.
DMEWS COPY
#A 1A Document G701 T' - 2001
Clams Order
PROJECT(Name and address): CHANGE ORDER NUMBER:002 OWNER:
R.C.MILLER LIBRARY DATE:March 14,2012 ARCHITECT:
1605 DOWLEN ROAD
BEAUMONT,TEXAS 77706 CONTRACTOR:
TO CONTRACTOR(Name and address): ARCHITECTS PROJECT NUMBER:1081 FIELD:❑
MCINNIS CONSTRUCTION INC. CONTRACT DATE:Feb.8,2012
675 SOUTH FOURTH STREET CONTRACT FOR:General Construction OTHER:❑
SILSBEE,TEXAS 77656
THE CONTRACT is CHANGED AS FOLLOWS:
(Include,where applicable,any undisputed amount attributable to previously executed Construction Change Directives)
Deduct from the current$41,327.00 total allowances balance the following amounts: $41,327.00
1. Remove upper clerestory glass where last addition was added to library -$11,700.00
2. Complete electrical modifications and updates per attachments -$18,136.89
New revised total allowance balance for project $11,490.11
(This results in no change to the previous Contract Sum)
The original Contract Sum was $ 588,650.00
The net change by previously authorized Change Orders $ 0.00
The Contract Sum prior to this Change Order was $ 588,650.00
The Contract Sum will be increased by this Change Order in the amount of $ 0.00
The new Contract Sum including this Change Order will be $ 588,650.00
The Contract Time will be increased by twenty-siz (26)days.
The date of Substantial Completion as of the date of this Change Order therefore is July 23,2012
NOTE:This Change Order does not include changes in the Contract Sum,Contract Time or Guaranteed Maximum Price which
have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and
Contractor,in which case a Change Order is executed to supersede the Construction Change Directive.
NOT VALID UNTIL SIGNED BY THE ARCHITECT,CONTRACTOR AND OWNER.
Architectural Alliance Incorpors ted McInnis Construction,Inc. City of Beaumont
ARCHITECT(Firm name) CONTRACTOR(Firm name) OWNER(Firm name)
6654 Phelan Blvd. 675 South 4"St. P.O.Box 3827
Beaumont,]J E 77706 Silsbee,TX 77656 Beaumwnt,TX 77704
ADDRESS ADDRESS ADDRESS
ignature) BY(S azure) BY(Signature)
J.Rob Clark Ricky McInnis Kyle Hayes
(Typed name) (Typed name) (Typed name)
�3-A -1-olz 5- t4- Z012
DATE DATE DATE
AIA Document 0701-—2001.Coppillht 0.1979,1987,2000 and 2001 by The American Institute of Architects.AN t`hte reserved.WARNMIO:This AIAe
Document is protected by U.B.Copyright Law and Irdsmationd Trestles.Unauthorized reproduction or dletrlbstiauh of this A10 Document,or any
portion of 11,msy romilt In sovem civil and crtrninat penaltles,and WO be prosecuted d to the maximum oxford poe under Me law.This document
was produced by AIA software at 18:41:48 on 03M 312012 under Order No.1154548736_1 which expires on 0802912012,and is not far resale.
User Notes: (1230127959)
RESOLUTION NO.
WHEREAS, on February 7, 2012,the City Council of the City of Beaumont, Texas,
passed Resolution No. 12-027 awarding a contract in the amount of$588,650 to McInnis
Construction, Inc., of Silsbee, Texas, for the renovation of the R.C. Miller Library; and,
WHEREAS, on March 3, 2012, the City Manager executed Change Order No. 1, in
the amount of$5,673.76, which was required for revisions to the plans and specifications,
having no affect on the original contract amount of$588,650 as it was deducted from the
contract Contingency Allowance fund; and
WHEREAS, Change Order No. 2, in the amount of $29,836.89, is required for
relocation of electrical conduit and modifications to the electrical service, having no affect
on the original contract amount of $588,650 as it was deducted from the contract
Contingency Allowance fund;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute Change Order
No. 2 for additional work described above, having no affect on the original contract amount
of$588,650.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
C
RICK 'WITH OPPORTUNITY 11,11 B A
.ERUIN
T • a • a , s • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer Vb
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to join with Jefferson County in approving the System
Acceptance for the 800 MHz Reconfiguration.
BACKGROUND
On August 6, 2004,the Federal Communications Commission("FCC")issued a report and order
to reconfigure the frequency allocations in the 800 MHz band("Reconfiguration"), including
frequency allocations on which the City of Beaumont, Jefferson County and Nextel are currently
authorized to operate.
On December 22, 2004,the FCC issued a Supplemental Order and Order on Reconsideration.
Pursuant to the Order,Nextel, The City of Beaumont and Jefferson County entered into a 800
MHz Frequency Reconfiguration Agreement, defining the Parties' respective obligations
regarding the Reconfiguration, including without limitation Nextel's obligation to pay for
reasonable costs incurred in effecting the Reconfiguration. City Council Resolution No. 08-061
passed on March 4, 2008 authorized the City Manager to execute the Frequency Reconfiguration
Agreement.
All work has been completed and verified. Motorola is requesting approval of the System
Acceptance documents.
FUNDING SOURCE
Not applicable. Nextel is fully funding all necessary expenditures for the reconfiguration of
frequency allocations.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute the necessary
documents to join with Jefferson County in approving the System Acceptance for the 800
MHz Reconfiguration.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
D
RICH WITH OPPORTQHITT
BEAU10*
T • s 0 a a A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer 13 Q
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider a resolution authorizing the City Manager
to enter into an Interlocal Agreement Amendment for the
management and operation of the 800MHz radio system.
BACKGROUND
The 800 MHz radio system consists of software and hardware for four simulcast tower sites in
Jefferson County,two repeater tower sites in Hardin County and an 800 MHz SmartZone
trunked radio system from Motorola.
The City of Beaumont and Jefferson County have been working together on this shared 800
MHz radio system since 2004 and have been sharing the annual costs for its management and
maintenance. This arrangement was formalized in April, 2008 by an Interlocal Agreement with
Jefferson County.
Since 2008 we have expanded the simulcast system in Jefferson County from eleven(11)to
twenty-one(2 1)channels and added two repeater tower sites in Hardin County through
expansion of our agreement by including the cities of Groves,Nederland, Port Arthur, Port
Neches and Hardin County. We have also reduced the per radio maintenance costs and
improved regional interoperability by adding the Port of Beaumont, Lamar University's Police
Department,Acadian Ambulance and many other agencies to the system.
The City of Orange is upgrading their 800 MHz system and has determined that a unified and
integrated radio communications system would improve the ability of public safety and public
service agencies to communicate and cooperate with each other. Therefore they have requested
to join the Southeast Texas Regional Radio System.
Adding the City of Orange to the system will expand coverage into Orange County and will
allow for seamless communications if an event crosses county lines.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
WHEREAS, on April 29, 2008, the City Council approved Resolution No. 08-119
authorizing the City Managerto execute an Interlocal Agreement with Jefferson County for
the management and operation of the 800 MHz radio system; and,
WHEREAS, the City of Orange, Texas is upgrading its 800 MHz system and has
requested to join the Southeast Texas Regional Radio System; and,
WHEREAS, an Amendment to the Interlocal Agreement with Jefferson County is
required to add the City of Orange, Texas to the Southeast Texas Regional Radio System;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
THAT the City Manager be and he is hereby authorized to execute an Amendment
to the Interlocal Agreement with Jefferson County to add the City of Orange, Texas to the
Southeast Texas Regional Radio System.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012
- Mayor Becky Ames -
RICE ■ITT OFFOUTUNITT
BEA-=, *
T * Z * Z * A * S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS MARCH 27,2012 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-7/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider an ordinance approving the removal of the HC-L(Historic Cultural-
Landmark Preservation Designation)for the property at 1315 Calder
2. Consider an ordinance approving the abandonment of a 20'x 100.50'portion of
the alley in Block 9,Calder Addition
3. Consider an ordinance approving the abandonment of a 20'x 180'±portion of the
alley in Block 69, Van Wormer Addition
4. Consider an ordinance approving the abandonment of the alley in Block 5, Calder
Addition
5. Consider a resolution approving the purchase of an Incident Response Vehicle for
use by the Police Department
6. Consider a resolution authorizing the City Manager to apply to the Texas
Department of Housing and Community Affairs for additional Emergency
Solutions Grant funds
7. Consider a resolution approving the purchase of 500 chairs for use at the Civic
Center
8. PUBLIC HEARING: Receive comments on the Preliminary Budget of the 2012
Housing and Urban Development Consolidated Grant Program's Annual Action
Plan
Consider a resolution adopting the Preliminary Budget of the 2012 Housing and
Urban Development Consolidated Grant Program's Annual Action Plan
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
Joann Prejean v. Louis Joseph Gilder and City of Beaumont; D-186,166
Claim of Dewi Hardman
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting.
1
March 27,2012
Consider an ordinance approving the removal of the HC-L (Historic Cultural-Landmark
Preservation Designation)for the property at 1315 Calder
RICH WITH OPPORTUNITY
BEAUMON*T - E - X - A - S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
C'+3
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider an ordinance approving the removal of the
HC-L(Historic Cultural-Landmark Preservation
Designation) for the property at 1315 Calder.
BACKGROUND
In February, 2008, City Council approved an HC-L Designation on the property at 1315 Calder.
The"Polk"house was later demolished. However,the historic designation is still on the
property.
James Clark has bought the property and is requesting that the historic designation be removed.
It is the intent of James and Michelle Clark to build a commercial building on the property that
will be used for event planning and for the hosting of receptions.
At a Regular Meeting held March 12, 2012,the Historic Landmark Commission recommended
approval 8:0 to remove the designation.
At a Regular Meeting held March 19, 2012,the Planning Commission recommended approval
6:0 to remove the designation.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 28 OF
THE CODE OF ORDINANCES OF BEAUMONT,TEXAS,AND
IN PARTICULAR THE BOUNDARIES OF THE ZONING
DISTRICTS, AS INDICATED UPON THE ZONING MAP OF
BEAUMONT, TEXAS, BY REMOVING A HC-L(HISTORICAL
CULTURAL-LANDMARK PRESERVATION) DESIGNATION
FOR PROPERTY LOCATED AT 1315 CALDER, BEAUMONT,
JEFFERSON COUNTY, TEXAS; PROVIDING FOR
SEVERABILITY; PROVIDING FOR REPEAL AND
PROVIDING A PENALTY.
WHEREAS, on February 12,2008,the City Council approved Ordinance No.08-014
establishing a HC-L (Historical Cultural-Landmark Preservation) Designation for property
located at 1315 Calder Avenue; and,
WHEREAS, the structure on the site has since been demolished and the new
property owners intend to construct a commercial building on the property; and,
WHEREAS, the historic designation is no longer required;
• NOW, THEREFORE, BE IT ORDAINED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the statements and findings set out in the preamble to this resolution are hereby, in
all things, approved and adopted; and,
Section 1.
That Chapter 28 of the Code of Ordinances of Beaumont, Texas, and in particular
the boundaries of the zoning districts, as indicated upon the Zoning Map of the City of
Beaumont, referred to in Section 28.01.005(b) thereof, is hereby amended by removing
a HC-L (Historical-Cultural Landmark Preservation) Designation for property located at
1315 Calder, as shown on Exhibit "A" attached hereto and made a part hereof for all
purposes, and the official zoning map of the City of Beaumont is hereby amended to reflect
such changes.
Section 2.
That, in all other respects, the use of the property herein above described shall be
subject to all of the applicable regulations contained in Chapter 28 of the Code of
Ordinances of Beaumont, Texas, as amended.
Section 3.
That if any section, subsection, sentence, clause of phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 4.
That all ordinances or parts of ordinances in conflict herewith are repealed to the
extent of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished, as provided in Section 1.01.009 of the Code of Ordinances of Beaumont,
Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
File 2127-Z: Request to remove the HC-L (Historic Cultural-Landmark Preservation
Designation).
Location: 1315 Calder
Applicant: James Clark
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EXHIBIT "A"
2
March 27,2012
Consider an ordinance approving the abandonment of a 20'x 100.50'portion of the alley in Block
9, Calder Addition
RICH WITH OPPORTUNITY
`
T E . % A S OF Council A enda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider an ordinance approving the abandonment
of a 20'x 100.50'portion of the alley in Block 9,Calder
Addition.
BACKGROUND
James Clark,representing Beaumont Events,LLC,has applied for the abandonment. Mr. Clark
states that his company owns the four lots backing up to the alley. it is the intent of the company
to build a commercial building on the two lots fronting Calder and parking lots and/or other
facilities on the two lots fronting Broadway.
This item was sent to all interested parties. An 8" sanitary sewer line,telephone and electrical
lines are located in the alley.
At a Regular Meeting held March 19,2012, the Planning Commission recommended approval
6:0 to abandon the alley subject to the following condition:
1. Retain the abandoned alley as a general utility easement.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance subject to the following condition:
1. Retain the abandoned alley as a general utility easement.
BEAUMONT EVENTS, LLC
15602 Bristol Lake Drive
Houston,Texas 77070
February 15,2012
Planning Division, Room 205
City Hall,801 Main Street
Beaumont,Texas 77701
Attention: Christopher S. Boone,AICP
Community Development Director
RE: Application for Abandonment of Right-Of-Way but Retain Utility Easement
Lots 1,2, 11 and 12
Block 9,Calder Addition
Beaumont,Texas 77701
Dear Mr. Boone,
Regarding the attached Application for Right-0f-Way or Utility Easement Abandonment,we are
requesting abandonment of the City owned 20 foot alley between lots 1,2, 11 and 12 in Block 9 of the
Calder Addition while retaining the utility easement. This alley is currently abandoned and not in use
except for the electrical and overhead telephone easements.
We own all four lots and plan to build a commercial building on the front two lots and parking lots
and/or other facilities on the back two lots. We would like to be able to use the lots as a continuous
piece of property,with the utility easement of course remaining.
Thank you for your consideration of this application.
Sincerely,
es E.Clark,Jr. Michelle Clark
Member/Owner Member/Owner
Beaumont Events, LLC Beaumont Events,LLC
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING A 20' x 100.50'
PORTION OF THE ALLEY IN BLOCK 9, CALDER ADDITION,
IN THE CITY OF BEAUMONT, JEFFERSON COUNTY,
TEXAS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT a 20' x 100.50' portion of the alley in Block 9, Calder Addition, City of Beaumont,
Jefferson County, Texas, being a 0.046 acre portion of an alley located in Block 9, Calder
Addition, beginning at the west right-of-way line of Ewing Street and extending in a westerly
direction for a distance of 100.50'to a point even with the southwest corner of Lot 2, Block
9, Calder Addition and the northwest corner of Lot 11, Block 9, Calder Addition, City of
Beaumont, Jefferson County, Texas, containing 0.046 acres, more or less, as shown on
Exhibit "A" attached hereto, be and the same is hereby vacated and abandoned.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
M
it - : Consider the abandonment of a 20' wide alley in Block 9, Calder Addition, N
etween Lot 1,2, 11 and 12.
Applicant: James L. Clark, Jr.
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EXHIBIT "A"
3
March 27,2012
Consider an ordinance approving the abandonment of a 20' x 180'±portion of the alley in Block
69, Van Wormer Addition
4
RICH WITH OPPORTUNITY
BEAUM,01*
T • E • X • A • 8 City Council Agenda. Item
TO: City Council
FROM: Kyle Hayes, City Manager
CSC
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider an ordinance approving the abandonment
of a 20'x 180'±portion of the alley in Block 69,Van
Wormer Addition.
BACKGROUND
Benny Mendoza has applied for the abandonment. Mr. Mendoza owns the property on either
side of the alley. He has built a building and concrete slab that are used for social events. The
northwest corner of the slab extends into the alley.
This item was sent to all interested parties. No negative responses have been received.
At a Regular Meeting held March 19,2012,the Planning Commission recommended approval
6:0 to abandon the alley.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance.
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING A 20' x 180't
PORTION OF THE ALLEY IN BLOCK 69, VAN WORMER
ADDITION, IN THE CITY OF BEAUMONT, JEFFERSON
COUNTY, TEXAS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT a 20' x 180'± portion of the alley in Block 69, Van Wormer Addition, City of
Beaumont,Jefferson County,Texas, being a 0.096 acre portion of an alley located in Block
69, Van Wormer Addition, beginning at the east right-of-way line of Orange Avenue and
extending in a northeasterly direction for a distance of 180'±to the south right-of-way line
of the KCS Railroad, City of Beaumont, Jefferson County, Texas, containing 0.096 acres,
more or less, as shown on Exhibit"A"attached hereto, be and the same is hereby vacated
and abandoned.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
File - : Consider the abandonment of the alley in Lot,Block 69,Van Wormer N-
Addition.
Applicant: Benny Mendoza
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EXHIBIT "A"
4
March 27,2012
Consider an ordinance approving the abandonment of the alley in Block 5, Calder Addition
RICH WITH OPPORTUNITY
T . E g .• A . s Clt Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider an ordinance approving the abandonment
of the alley in Block 5, Calder Addition.
BACKGROUND
Reverend Mark Adams, Pastor of First Baptist Church,has applied for the abandonment of a 20'
x 203'±portion of an alley in Block 5, Calder Addition. The alley is currently used as a parking
lot for the church.
This item was sent to all interested parties. No negative responses have been received.
At a Regular Meeting held March 19, 2012,the Planning Commission recommended approval
6:0 to abandon the alley.
FUNDING SOURCE
Not applicable.
RECOMMENDATION
Approval of ordinance.
beau ont
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January 30, 2012
FEB
cix�►
City of Beaumont bry
Planning Division
801 Main Street,Suite 201
i
Beaumont,Texas 77701
Attn: Planning Division,
The first Baptist Church of Beaumont Texas, Inc.is making application to the City of Beaumont to
abandon an alleyway located on the deeded property of First Baptist Church. Enclosed you will find a
jcopy of the alleyway in question that we are petitioning to have abandoned. The Alleyway is located
between Lots 8,7, 6,5 and lots 9, 10, 11, 12. The north side of alleyway is 203.20 feet and the south
boundary of the alleyway is 202.80 feet. This alleyway is part of a 4.3560 acre tract being owned by the
First Baptist Church of Beaumont Texas,Inc. If you have any questions regarding this request, please do
not hesitate to call me at 409-659-3641.
Sincerely,
p4w l a,.—
Mark Adams
Executive Pastor
First Baptist Church
i
ORDINANCE NO.
ENTITLED AN ORDINANCE ABANDONING A 20' x 203'±
PORTION OF THE ALLEY IN BLOCK 5, CALDER ADDITION,
IN THE CITY OF BEAUMONT, JEFFERSON COUNTY,
TEXAS.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
THAT a 20' x 203'± portion of the alley in Block 5, Calder Addition, City of Beaumont,
Jefferson County, Texas, being a 0.09±acre portion of an alley located in Block 5, Calder
Addition, beginning at the southwest corner of said alley; Thence N 89 053'53" E for a
distance of 202.80'; Thence N 01 °00'04" E for a distance of 20', thence 89°53'53" W for
a distance of 203.20'; Thence S 00 008'37" E for a distance of 20'to the point of beginning,
City of Beaumont, Jefferson County,Texas, containing 0.09 acres, more or less, as shown
on Exhibit "A" attached hereto, be and the same is hereby vacated and abandoned.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
File 0- : Consider the abandonment of the alley in Block 5, Calder Addition. N
Location: 900 Calder
Applicant: First Baptist Church
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EXHIBIT "A"
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of an Incident Response Vehicle for
use by the Police Department from Lenco Armored Vehicles, of Pittsfield, Massachusetts
in the amount of$253,888 through the GSA Contract GS-07F-0390M 1122 Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
5
March 27,2012
Consider a resolution approving the purchase of an Incident Response Vehicle for use by the
Police Department
RICH WITH OPPORTUNITY
BEA,M,, ,M*
T • Z • X • A • B City CouncH Agenda Item
TO: city council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: March 27, 2012
REQUESTED ACTION: Council consider a resohrtion approving the purchase of an
Incident Response Vehicle from Lenco Armored Vehicles
of Pittsfield, Massachusetts in the amount of$253,888 for
use by the Police Department.
BACKGROUND
The Lenco BearCat, a fully equipped Incident Response vehicle, has a maximum seating
capacity of ten(10)and includes a multitude of emergency features, such as a rotating rooftop
turret with gunport and a 200-Watt siren PA system. Optional equipment being
purchased includes an Explosive Gas Detection System,which will sense combustible levels of
Natural Gas(methane), gasoline vapors and other combustible gases or vapors. This system will
ensure that police officers can safely deter,be protected from, approach, cover, identify and
address hazardous threats from improvised explosive devices and hostile weapons fire.
This vehicle can serve as a platform for conducting counter-drug and counter-terrorism
surveillance and detection operations with thermal and infrared imaging equipment the
department already owns. It will also serve as a command post and rescue vehicle during
potential hostilities.
Pricing for the vehicle was obtained through GSA Contract GS-07F-0390M 1122 Program.
GSA is a Federal program which provides contracts that satisfy the requirements of the
Competition in Contracting Act and the Federal Acquisition Regulation. The 1122 program
establishes authority for state and local governments to purchase law enforcement equipment
through Weral procurement channels,provided that the equipment is used in the performance of
counterdrug activities. The City of Beaumont has received approval for this purchase from the
Texas 1122 Program State Point of Contact.
Purchase of Armored vehicle
March 27, 2011
Page 2
The vehicle and optional equipment pricing is as follows:
ITEM TOTAL
EkwCat Armored Vehicle $188,793.00
Diesel Engine 7,486.00
Explosive Gas Detection System 52025.00
Rear Auxdi AC/Heating System 1,914.00
Radio 502.00
Front Mou +ad Receiver 4,499.00
H is Ram Upgrade 5,480.00
2 Roof Mounted Remote Control Spot Ughts 2,008.00
Badmp Cates S stern with Monitor 2,297.00
22.5"Two and wharf Tipgrade 7,600.00
4-Door Copftirmi"w/Rear Flip Down Seats 7P858.00
Run Flat Tires for 22.5"Tire&Wheel Upgrade 7,093.00
2 Ballistic Sldp Round Shields 2,872.00
Intercom S Inside to Outside 2,871.00
Delivery, FOB Beaumont 7,600.00
$253P888.00
FUNDING SOURCE
Department of Homeland Security 2007 Port Security Grant Program-$172,536.96.
Capital Reserve Fund—$81,351.04.
RECOMMENDATION
Approval of the resolution.
Beaumont Police Department
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10 Bear Industrial Drive—Pittsfield,MA 01201 Quotation Date: 03/1412012
PH(413)443-7359—FAX(413)445-7865 Tax ID#' 04-2719777
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TRANSFERRING,TRANS.&IIPIM6,OR DISPOSMG OF A DEIFENSE ARTICLE TO ANY END LfiK END USE OR DEST[NAT=MMER THAN AS STATED ON THIS
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RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of an Incident Response Vehicle for
use by the Police Department from Lenco Armored Vehicles, of Pittsfield, Massachusetts
in the amount of$253,888 through the GSA Contract GS-07F-0390M 1122 Program.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
6
March 27,2012
Consider a resolution authorizing the City Manager to apply to the Texas Department of Housing
and Community Affairs for additional Emergency Solutions Grant funds
RICH WITS OPPORTUNITY
BEAUM*
T . Z . g . A . s City Council Agenda Item
TO: city council
FROM: Kyle Hayes,City Manager
PREPARED BY: Chris Boone, Development Director
MEETING DATE: March 27,2012
REQUESTED ACTION: Council consider a resoludm authorizing the City Manager
to apply to the Texas Dot of Housing and
Community Affairs(TDHCA)for Emergency Solutions
Grant(ESG)fiords.
BACKGROUND
AMwugh the City will receive$143,199 in 2012 Emergency Solutions Grant(ESQ)finding,
given the extent of the homeless problem within our community,we are recommending that an
application be made to the Texas Department of Housing and Community Affairs for additional
available funds through the State. As the lead agency under the application,the City would
accept eons fi+orn various local pnovidem to act as s pients of the program,
providing services directly to the homeless. This competitive process would be similar to the
reoently-administered Homeless Prevention and Rapid Rehousing(HPRP)Program that the City
administered over the last two years. If awarded,a call far applications will be made and
submitted to the Community Development Advisory Committee for consideration and
recommendation to City Council for final award.
FUNDING SOURCE
U.S.Department of Housing and Urban Development(HUD), throgh the Texas
Department of Housing and Community Affairs(TDHCA).
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to apply for and receive funding
in an amount up to $700,000 in 2012 Emergency Solutions Grant (ESG) funding through
the Texas Department of Housing and Community Affairs (TDHCA)to provide services for
the homeless.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
Rica WITH OPPORTUNITY
BEAUNON*
T • $ • g • A * s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Patrick Donart,Public Works Director
MEETING DATE: March 27,2012
REQUESTED ACTION: Council consider a resolution approving the purchase of
500 chairs from KI Corporation in the amount of
$105,387.30 for use at the Civic Center.
BACKGROUND
KI Corporation of Green Bay,Wisconsin offers furniture and movable wall system solutions for
government and education markets through the Choice Facility Partners purchasing cooperative
administered by the Harris County Department of Education. Council previously approved
participation in the purchasing cooperative and utilizing their contracts provides cost savings to
the City due to the buying power of large quantity discount contracts. All products and services
offered on the contracts meet the State of Texas competitive bidding and procurement
requirements.
The new upholstered seat,mesh back stackable chairs manufactured by KI Corporation will be
used in the Civic Center meeting rooms. Sixty-five(65) chair dollies will be purchased for
storing and relocating throughout the building. The new chairs will replace the 18 year old
polypropylene chairs currently being used in the meeting rooms which have begun to fail.
Delivery is expected in approximately six(6)weeks.
FUNDING SOURCE
Capital Reserve.
RECOMMENDATION
Approval of resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves the purchase of 500 chairs for use at the Civic
Center from KI Corporation, of Green Bay, Wisconsin, in the amount of $105,387.30
through the Choice Facility Partners purchasing cooperative administered by the Harris
County Department of Education.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
PUBLIC EARING
Receive comments on the Preliminary Budget of the
2012 Housing and Urban Development Consolidated
Grant Program's Annual Action Plan
8
March 27,2012
Consider a resolution adopting the Preliminary Budget of the 2012 Housing and Urban
Development Consolidated Grant Program's Annual Action Plan
RICH WITH OPPORTUNITY
BEAUIMON*
T . E , a . A . S City Council Agenda Item
TO: city council
FROM: Kyle Hayes,City Manager
v C�
PREPARED IM Chris Boone,Community Development Director
MEETING DATE: March 27,2012
REQUESTED ACTION: Council conduct a Public Hearing and Work Session to
receive comments on,and subsequently consider a
resolution adopting the Preliminary Budget of the 2012
Housing and Urban Development(HUD)Consolidated
Grant Pmgram's Annual Action Plan.
BACKGROUND
As mandated by the U. S.Department of Housing and Urban Development(HUD),City Council
has conducted public howings and work sessions in previous years prior to adopting the City's
Annual Action Plan. Community Development Stall along with the Community Devel�opment
Advisory Committee(CDAC),hosted four(4)Public Hearings in order to receive public
comments on the process and activities related to the Preliminary 2012 Annual Action Plan. In
accordance with the Citizen Participation Plan,a thirty(30)day comment period,which allows
cities a reasonable time to submit written comma,will fcflow the adoption of the 2012
Preliminary Consolidated Grant Program's Annual Action Plan. Prior to its submission to HUD
for approval,City Council will consider adopting the final Draft of the Annual Action Plan on or
about May 1,2012.
The proposed Preliminary Budget reflects allocations of$1,299,941 in Community Development
Block Grant(CDBG)funding,an estimated$100,000 in Program Income,$433,158 in HOME
funding and$143,199 in Finajency Solutions Grant finding.
FUNDING SOURCE
U.S.Deportment of Horsing and Urban Development(HUD)Community Development Block
Grant,HOME Investment Partnership grant and EmQl9cy Solutions Program Smut fiends.
RECOMMENDATION
Approval of the resolution.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby adopts the Preliminary Budget of the 2012 Housing and
Urban Development(HUD) Consolidated Grant Program's Annual Action Plan. The Plan
Budget is substantially in the form attached hereto as Exhibit"A" and made a part hereof
for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of
March, 2012.
- Mayor Becky Ames -
2012 HUD CONSOLIDATED GRANT PROGRAM
Preliminary
COMMUNITY DEVELOPMENT BLOCK GRANT(CDBG) 2012
CLEARANCE AND DEiMOUTION
Funds will be used to demoft approximately one hundred(100)unsafe,unsanitary and 200,000
uninhabitable structures in low to moderate income areas at a cast of
approximately$2,000 each.
PUBLIC FACILITY&R111PROVEMENT 650AM
Section M Doan 01 p I i t for
Hotel Beaumont;Jefferson theater;Melton Facility;and Theodore R Johns,Jr.Library.
PUBLIC SERVICES 200,000
Public Service Options
Funds will be used for administrative and operating costs for various public service organizations that
provide services to low/moderate income citizens.
ADNII�IRSTRA710N 249,941
Funds will be used for personnel and operating expenses necessary for compliance with the planning,execution,
and regulatory requirements associated with the implementation of the HUD Consolidated Grant Program.
TOTAL ENT tTLEMENT1
Program Income 1001000
Small Business Loan Program
Historic Preservation Loan Fund
Clearance and Derroklon
'Program income is Estimated
TOTAL CDBG $
HOME
AFFORDA®LE 14OLISIN6 PROGRAM
Funds will be used to assist non-profit housing development organizations with the development of affordable housing.
Funds will also be used to assist low/moderate income families with the closing costs,mortgage buy downs,and down
payments needed to purchase homes. Funds will also be used for eligible project costs associated with the development
of muhti-family housing units.
HOME ADNMNISTRATTON 44,315
CHDO OPERATING 66,473
CHDO RESERVE 322,370
TOTAL HOME $433,158
EXHIBIT "A"
EMERGENCY SOLUTIONS GRANT(ESG) $143,199
Funds will be used to provide Homeless Provider Grant Funds to assist with operation management,essential
services,homeless prevention and administration for an organization that provides services to the homeless
population.
f f
�yo
SICK AITB OPPOSTUNITT
BE I '' CITY OF BEAUMONT /jQ,
COMMUNITY DEVELOPMENT C
T Z X A' S O%
�,y
INTEROMCE MEMORANDUM
March 4,2012
TO: Kyle Hayes,City Manager
FROM: Chris Boone,Community Development Director
SUBJECT: Draft Preliminary 2412 CDBG/HObWMG Budget
COMMENT:
Attached is the Draft Preliminary 2012 CDBG(HOMEJM Budget. This year will
be particularly chalk as the CDBG allocation has been reduced by
approximately 200/6 from last year and the HOME budget has been reduced by
approximately 40%from last year However,the Emergency Services Grant is once
again available and will provide$143,199 in funding to serve the homeless
Population.
Of particular concern is the reduction in administrative funds from$400,110 to
$304,995,a reduction of 23%. Part of this reduction can be absorbed as we continue
to cut costs and con dow to use unspent administrative finds in past program years.
However,if this trend conti nres,it will be difficult to maintain the delivery of
services at current levels. This is particularly true as all of the ARRA-based
programs are coming to a close.
Please note that the Minor Repair and Rehabilitation Housing-Programs are not
included in this year's budget as$380,000 is still available in prior program years. In
addition,the Hurricane Dee Disaster Recovery Program is continuing to serve to
repair and replace many housing units within the city.As most of the Hurricane Ike
Disaster Recovery-Demolition funk were reallocated due to program restrictions,
this Draft budget increases the demolition line hear to$200,000. This will allow the
clearing of approximately one hundred(100)substandard structures.
Once the Preliminary Budget is finalized,we will present it to the Community
Developmeflt Advisory Committee(CDAC)on March 20,2012 and then submit it to
City Council on March 27h. This will be followed by applicant presentations to City
Council on April Y4 and City Council adoption of the Final Budget on May 1". if
you have any questions or comma,please do not hesitate to contact me.
2