HomeMy WebLinkAboutRES 12-044 RESOLUTION NO. 12-044
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Council hereby approves guidelines for acceptance of private streets and
infrastructure for maintenance by the City of Beaumont,as described in Exhibit"A,"attached
hereto and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 28th day of
February, 2012. IL
fi44c(���
&OMayor Becky Ames -
1 `
GUIDELINES FOR ACCEPTANCE OF PRIVATE STREETS AND
INFRASTRUCTURE FOR MAINTENANCE BY
THE CITY OF BEAUMONT
Procedures
1. To initiate the process for acceptance of a private street and infrastructure,a written
I
pplication on forms provided by the City must be submitted to the Office of the City
Manager for consideration. The application shall be signed by the representative of the
property owners' association(the"Association')authorized to dedicate the streets and
infrastructure for public use. The application must include copies of the recorded plat of all
streets to be dedicated, any applicable easement documents, any records of construction
and repair of the streets and infrastructure and any and all deed restrictions and home
owners association rules and amendments thereto. Upon the City's initial review,
additional information may be requested by the City. The City will consider applications
received on a first-come, first served basis.
2. The property owners' Association must pay a nonrefundable fee of five hundred dollars
($500) for the processing of the application. The Public Works Director(the"Director")
will work with the Association's engineer, approved by the Director and funded by the
Association,to cause inspections and tests to be undertaken with respect to each street and
infrastructure to determine if they meet the minimum current standards established in the
City's codes. The Director will approve the scope of any needed improvements or notify
the Association,in writing, of the deficiencies needed to be corrected in order to bring the
infrastructure up to City codes.
3. Should the Association choose to move forward, staff will review and prepare the request
for consideration by the Planning Commission and the City Council. The Planning
Commission will review the proposal and make a recommendation to the City Council.
The City Council shall thereafter determine acceptance or rejection of the street and
infrastructure preliminary dedication plan.
4. If the City Council accepts the street improvement and repair plans and accepts preliminary
dedication of the streets and infrastructure, the Director shall notify the applicant of same.
The Association will submit their engineering repair plan and drawings within six(6)
months of approval by the City Council. For good cause, the Director may grant a
reasonable extension. The Association must complete any necessary repairs and
improvements and legal documents for recording within eighteen (18)months of the City
Council approval date. For good cause shown, an extension of time for the completion
may be granted by the City Council.
5. Upon approval of the Director,the City Council shall consider a resolution accepting the
infrastructure for public dedication.
6. Within sixty(60) days of the acceptance of the infrastructure by the City Council, the
Association shall apply for an amended subdivision plat,reflecting the dedicated
EXHIBIT "A"
rights-of-way and infrastructure. The final plat shall be submitted to the City by the
Association within six(6)months of the preliminary subdivision approval.
Additional Standards For Acceptance
1. Trees, boulders and other large obstacles(other than mailboxes) located within three(3)
feet of the pavement may be removed by the applicant if determined by the Director to be
unsafe or a traffic hazard.
Other Conditions of Acceptance: Maintenance
1. The City will document by photographic evidence,engineering reports,plans and tests,the
condition, composition and configuration(including pavement thickness and width)of the
street at the time of application. If accepted,the City will have no obligation to improve the
condition or configuration of the street.
2. The Association shall maintain all entrance monuments to subdivisions, including
replacement of lighting,painting,repairs and maintenance. If in conflict with City
standards,monuments may need to be altered or removed at the expense of the
Association.
3. The City will remove all trees on the right-of-way that die after the streets have been
accepted. Replacement of trees will be within the sole discretion of the City. All other
landscaping will be performed at the expense of the Association.
4. Entrance gates that prevent public access to streets,speed bumps and any other traffic
obstructions or devices will not be allowed on city maintained streets and must be removed
at the Association's expense.
5. Acceptance by the City of the responsibility to maintain streets does not include the
responsibility for maintenance of landscaping within the street right-of-way, landscaped
portions of cul-de-sacs, common ground, streetlights, or mailboxes within the
right-of-way.
6. As a condition of acceptance by the City of any street pursuant to these guidelines,any and
all documents deemed necessary by the City for final acceptance shall be executed by the
Association.
J