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HomeMy WebLinkAboutMIN JAN 17 2012 M I N U T E S - CITY Of BEAUMONT W.L. Pate,Jr.,At-Large BECKY AMES, MAYOR Gethrel Wright,At-Large Dr.Alan B.Coleman,Ward I CITY COUNCIL MEETING Michael D.Getz,Ward II Audwin Samuel,Ward III January 17,2012 Jamie Smith, Mayor Pro Tom Tyrone E.Cooper,City Attorney Kyle Hayes,City Manager Tina Broussard,City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on January 17, 2012, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING * Invocation Pledge of Allegiance Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda * Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Councilmember Coleman gave the invocation. Councilmember Wright led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Councilmembers Coleman, Getz, Wright, Pate and Samuel. Absent: Mayor Pro Tern Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Pro Tern Smith was absent due to work. Proclamations, Presentations, Recognitions "Braille Literacy Month" - January, 2012 - Proclamation read by Councilmember Pate; accepted by Kenneth Siemen, Cynthia Julian and Consuelo Bates Public Comment: Persons may speak on scheduled agenda items 1-2/Consent Agenda. None CONSENT AGENDA * Approval of minutes — January 10, 2012 * Confirmation of committee appointments Lauren Williams Mason would fill the unexpired term of Angela Baker on the Community Development Advisory Committee. The term would commence January 17, 2012 and expire February 1, 2012. (Councilmember Alan B. Coleman) — Resolution 12 - 010 Minutes—January 17,2012 Carolyn Howard would be reappointed to the Convention and Tourism Advisory Board. The current term would expire January 7, 2014. (Councilmember Alan B. Coleman)—Resolution 12- 011 B) Authorize the City Manager to execute an amended Industrial District Contract with Oiltanking Beaumont Partners, LP — Resolution 12 - 013 C) Authorize the City Manager to receive additional funding through the Department of Homeland Security Supplemental 2008 Port Security Grant Program, to modify an inter- governmental agreement with Jefferson County to facilitate expenditure of the additional grant funding through the Port Security Grant Program fiduciary process, and to authorize the City Manager to enter into a contract with the Texas Forest Service to provide an Incident Management training course — Resolution 12 - 014 Councilmember Samuel made a motion to approve the Consent Agenda excluding Item A. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED A) Authorize the City Manager to amend a contract with the Southeast Texas Regional Planning Commission for the administration of Hurricane Ike disaster recovery funds — Resolution 12 — 012 Councilmember Getz made a motion to approve Item A on the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider approving the purchase of fleet vehicles for use in various city departments. Administration recommended approval of the purchase from Philpott Motors of Nederland in the amount of$696,363.18. Pricing for the equipment was obtained through the Houston-Galveston Area Council (H- GAC) and BuyBoard. H-GAC and BuyBoard are cooperative purchasing associations providing cities and political subdivisions with the means to purchase specialized equipment at volume pricing. Both associations comply with the State of Texas procurement statutes. The total purchase price of$696,363.18 includes the H-GAC and Minutes—January 17,2012 BuyBoard administrative fees totaling $1,000. Replacement vehicles and additions to the fleet are requested through the City's budget process. The Fleet Superintendent reviews the requests and evaluates the vehicles to be replaced. Based on this evaluation, a recommendation is made to replace worn and obsolete vehicles that are no longer cost effective to operate. All twenty-two(22)vehicles to be purchased are replacing models ranging from 1996 to 2008. The newer vehicles may be reassigned by Fleet where appropriate. The age and mileage of the older vehicles render them unfit for continued service. These vehicles will be disposed of according to the City's surplus property disposal policies. Warranties of 36,000 miles or three (3) years are provided for each new vehicle. The warranty service is provided by local authorized dealerships. Funds are budgeted in the Capital Reserve Fund, Water Utilities Fund and Solid Waste Fund. Councilmember Coleman moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE,AND HE IS HEREBY,AUTHORIZED TO APPROVE THE PURCHASE OF TWENTY-TWO(22)FLEET VEHICLES FOR USE BY VARIOUS CITY DEPARTMENTS FROM PHILPOTT MOTORS,OF NEDERLAND,TEXAS,IN THE AMOUNT OF $696,363.18 THROUGH THE HOUSTON-GALVESTON AREA COUNCIL (H-GAC) COOPERATIVE PURCHASING PROGRAM AND BUYBOARD. Councilmember Wright seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 015 2. Consider authorizing the City Manager to apply for and receive funding through the U.S. Department of Homeland Security, 2012 Emergency Management Performance Grant (EMPG) program. Administration recommended approval. The Department of Homeland Security EMPG funding is provided to assist states and local governments in enhancing and sustaining all-hazards emergency management capabilities. It directly supports developing and carrying out emergency management programs. This includes mitigating costs of compliance with National Incident Management System,Incident Command System, planning, and training mandates, as well as reducing the personnel costs to manage the program.The federal funding guidelines are envisioned to offset up to half the anticipated operating expenses which are currently funded through the city's budget. The City was awarded $50,406 from this funding source in fiscal year 2011. Minutes—January 17,2012 The FY 2012 Budget anticipates spending $316,994.92, for the Emergency Management program. This grant would offset up to fifty (50) percent of the anticipated costs or $158,497.46. COuncilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO APPLY FOR AND RECEIVE FUNDING FOR THE CITY OF BEAUMONT THROUGH THE U.S. DEPARTMENT OF HOMELAND SECURITY, 2012 EMERGENCY MANAGEMENT PERFORMANCE GRANT (EMPG) IN THE AMOUNT OF $168,497.46 TO ASSIST IN DEVELOPING AND CARRYING OUT VARIOUS EMERGENCY MANAGEMENT PROGRAMS. Councilmember Wright seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, GETZ, WRIGHT, PATE AND SAMUEL NAYS: NONE MOTION PASSED Resolution 12 - 016 WORK SESSION * Review and discuss plans for the proposed construction of a Police substation and restroom facility adjacent to the newly constructed Amtrak station Brenda Beadle, Capital Projects Manager, discussed plans for the proposed construction of a police substation and restroom facility adjacent to the newly constructed Amtrak station. The Amtrak station has been completed with a few minor repairs, located at 2250 W. Cedar. A piece of property has been purchased and the home on the property has been removed. A police substation and restroom will be constructed on that property. The overall design is compatible and will match design elements of the new train depot. The placement of the substation and restroom is in proximity to the depot platform utilizing an accessibility sidewalk connector. The roof and brick material will be the same style and color as used on the depot, the building foundation and sidewalks will require six (6) feet height above ground to align with the depot station platform. The expenditures for the Amtrak station out of the Capital Program were discussed, the budgeted amount was $600,000, all expenditures to date totaled $379,000, the new construction cost$289,000. The less unused contingency amount was $24,000. Total amount for the project was $644,000 with a net over budget amount of $44,000. The scope of work for the police substation and restroom includes painted masonry walls and vinyl floor tile. The passenger restroom will be finished with a sealed concrete floor, epoxy coated concrete, with vandal resistant stainless steel plumbing fixtures and controls. Two additional security light poles matching the existing lights at the depot will be installed. COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - NONE COUNCILMEMBER GETZ- NONE Minutes—January 17,2012 COUNCILMEMBER WRIGHT- EXPLAINED THAT SHE WAS UNABLE TO ATTEND THE MLK PARADE ON SATURDAY DUE TO PERSONAL LOYALTY OBLIGATIONS, ATTENDED THE MLK BREAKFAST IN PORT ARTHUR ON MONDAY, AS WELL AS THE SERVICE AT WEST TABERNACLE COUNCILMEMBER PATE- STATED THAT ONE OF THE THINGS THAT WAS STARTED ON MLK DAY WAS A DAY OF SERVICE,THIS SHOULD BE EVERY DAY,OUR MISSION IS TO MAKE THIS WORLD A BETTER PLACE IN A WORLD WE FOUND WHEN WE GOT HERE,IF WE DO THAT A CHANGE CAN BE MADE,JUST LIKE MARTIN LUTHER KING MAYOR PRO TEM SMITH - ABSENT COUNCILMEMBER SAMUEL- HAD THE OPPORTUNITY TO PARTICIPATE IN MANY OF THE EVENTS FOR MLK DAY,COMMENTED ON THE MLK PARADE HELD ON SATURDAY, AND THE PROGRAM AT MLK MIDDLE SCHOOL, ON MONDAY ATTENDING A YOUTH BREAKFAST SPONSORED BY THE YOUTH COUNCIL OF THE NAACP, A BRUNCH AT THE CIVIC CENTER IN PORT ARTHUR, WHERE JAMES PAYNE, PARTNER WITH THE LAW FIRM PROVOST UMPHREY WAS THE KEYNOTE SPEAKER CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES- ANNOUNCED A RECEPTION HONORING INGRID HOLMES, HEALTH DIRECTOR,WHO IS RETIRING WITH THIRTY YEARS OF SERVICE,THE RECEPTION WILL BE THURSDAY,JANUARY 19, 2012,AT THE JULIE ROGERS THEATRE FROM 4:30 P.M.TO 6:00 P.M. MAYOR AMES- BEST WISHES TO INGRID HOLMES ON HER RETIREMENT, CONDOLENCES TO CLAUDIE HAWKINS AND HER FAMILY ON THE LOSS OF HER MOTHER,ALSO SPOKE ABOUT THE VISIT ON LAST WEEK FROM CSPAN, FOR THEIR 2012 CITY TOURS, BEAUMONT WAS ONE OF TWELVE CITIES THAT WAS TOURED, CSPAN VISITED SOME OF THE SCHOOLS, LAMAR UNIVERSITY, SOME OF THE BUSINESS AND SPOKE WITH LOCAL AUTHORS, THE PROGRAM WILL AIR FEBRUARY 4T" AND 5T",ALSO COMMENTED ON THE PURCHASE OF EDISON PLAZA AND THE PLANS FOR THE BUILDING Public Comments (Persons are limited to three minutes) Luther Holmes 4142 Highland Beaumont TX Spoke regarding a community concern at the Family Dollar on the corner of Highland and Pipkin, the concern is that on the east side of the store there is a water sprinkler that sprays water as far as the second lane on Highland, this sprinkler is a hazard to citizens, they can't walk on the sidewalk without getting soaked, so they have to walk in the street to Minutes—January 17,2012 avoid the water sprinkler, the store has been contacted on several occasions with no positive feed- back, help is being requested before someone is injured Bruce Hoffer 2535 North St. Beaumont TX Commented on the lines that have finally been done on Calder as well as the new light fixtures, also spoke on soccer and spring registration, encouraged anyone that has not visited the new indoor soccer field to please do so W. R. Sam 1761 Rena St. Beaumont TX Wished all of Council a Happy New Year, stated he sees nothing wrong with raising the standards of the community,stated that eventually the streets will be repaired,the citizens have been complaining about getting something done about the old Amtrak station, glad that it has been completed, also glad that it was not moved to the West End, thinks it's a good idea for a police substation to be near the Amtrak Depot, the police also need somewhere to sit and complete their reports, a restroom is also needed Gwen Ambres 4615 Prairie St. Beaumont TX Commented on the Amtrak station, stated that she became an Amtrak rider over the summer,wanted Council to keep in mind when making their decision that the ride itself is a vacation, applauded Council on completing the facility, the restroom is needed as well as the police substation, train travel is becoming more popular and becoming a more economical way to travel Open session of meeting recessed at 2:36 p.m. There being no action taken in Executive Session, Council adjourned. dio available upon request in the City Clerk's Office. ...&NIN Becky Am Mayo �y Tina Broussard, City Clerk Minutes—January 17,2012