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Home My WebLink AboutRES 12-014 RESOLUTION NO. 12-014 WHEREAS, on October 19, 2010, City Council approved Resolution No. 10-273 authorizing the City Manager to apply for and receive grant funding in an amount up to $980,000 through the Department of Homeland Security Supplemental 2008 Port Security Grant Program (PSGP)for the purchase of a quint fire response apparatus; and, WHEREAS, Resolution No. 10-273 also authorized the City Manager to enter into an agreement with Jefferson County to facilitate expenditure of the grant funding through the PSGP fiduciary process; and, WHEREAS, additional federal funding in the amount of$4,500 is available to fund an Incident Management training course; and, WHEREAS,the Texas Forest Service, an authorized provider by the State of Texas and FEMA, provides National Incident Management System (NIMS)qualified instructors using NIMS approved materials and certifies the completion of the course work; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT; THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the City Manager be and he is hereby authorized to receive additional grant funding in the amount of $4,500 through the Department of Homeland Security Supplemental 2008 Port Security Grant Program(PSGP)to fund an Incident Management training course; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to enter into a modified inter-governmental agreement with Jefferson County to facilitate expenditure of the additional grant funding through the PSGP fiduciary process. The agreement is substantially in the form attached hereto as Exhibit"A"and made a part hereof for all purposes; and, BE IT FURTHER RESOLVED THAT the City Manager be and he is hereby authorized to enter into an Interlocal Cooperative Contract in the amount of$6,000 with the Texas Forest Service to provide an Incident Training course. The contract is substantially in the form attached hereto as Exhibit"B" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 17th day of January, 2012. C� - Miyor Becky Ames - INTER-GOVERNMENTAL AGREEMENT BETWEEN JEFFERSON COUNTY AND CITY OF BEAUMONT, TEXAS STATE OF TEXAS COUNTY OF JEFFERSON This Agreement between Jefferson County Texas, hereinafter referred to as "County"and the City of Beaumont,Texas hereinafter referred to as "City"is as follows: WHEREAS, the County acts as the Fiduciary Agent for the 2008 Supplemental Port Security Grant Program hereinafter referred to as "2008 PSGP"administered by the Department of Homeland Security and WHEREAS, the City has submitted and received approval from the Area Maritime Security Committee, Captain of the Port,and the Department of Homeland Security for the following project: • Quint Response Apparatus $ 980,000 • Training $ 6,000 Total $ 986,000 WHEREAS, Seventy five percent (75%) of the project(s) cost up to a maximum of$739,500 is approved under the 2008 Port Security Grant Program. THEREFORE,FOR AND IN CONSIDERATION of the mutual benefits flowing to the City as well as the County as a result of the project 1. The County acting as Fiduciary Agent will draw down these funds from the 2008 Port Security Grant Program and issue payment to the City 2. The City has budgeted and made available the twenty five percent.(25%)cash match as required by the 2008 PSGP. 3. The City will ensure that project activities are in accordance-with the 2008 PSGP. 4. The County shall fully and satisfactorily perform all of the conditions and obligations as Fiduciary Agent under the terms of the 2008 PSGP. 5. The City will fully and satisfactorily perform all of its obligations under the EXHIBIT"A" terms of this agreement. 6. This is a good faith effort between the County and the City to accommodate and assist the citizens of Jefferson County by providing the Sabine Neches Waterway with security improvements and each of the entities hereto pledge their best efforts to fulfill the obligation set forth herein this agreement. COUNTY OF JEFFERSON: WITNESS OUR HANDS effective this day of '2012. Jeff Branick,County Judge ATTEST: Carolyn Guidry,County Clerk,Jefferson County WITNESS OUR HANDS effective this day of , 2012. CITY OF BEAUMONT,TEXAS: Kyle Hayes, City Manager ATTEST: City Clerk Contract No.CO- INTERLOCAL COOPERATION CONTRACT THE STATE OF TEXAS COUNTY OF BRAZOS THIS CONTRACT AND AGREEMENT is entered into by and between the governmental agencies shown below as contracting parties,pursuant to the authority granted and in compliance with the provisions of"The Interlocal Cooperation Act,"Texas Government Code,Chapter 791. I. CONTRACTING PARTIES: Texas Forest Service City of Beaumont II. STATEMENT OF SERVICES TO BE PERFORMED: The City of Beaumont and the Texas Forest Service desire to enter into this Interlocal Cooperation Contract, relating to conducting one L-962 All Hazard Planning Section Chief course. The City of Beaumont desires to have the L-962 All Hazard Planning Section Chief Course, a four day course, delivered by the Texas Forest Service during the period of February 13-16, 2012. The City of Beaumont will provide a training facility, at which the courses will be conducted. The training facility will be in the greater City of Beaumont area. The facility will be climate controlled, have tables and chairs to accommodate at least 24 people and have adequate parking. City of Beaumont will supply to the Texas Forest Service a class roster for the class conducted one week prior to the class and will furnish logistical support needs to students enrolled in the courses. The Texas Forest Service provides National Incident Management System (NIMS) qualified instructors using NIMS approved course materials. Texas Forest Service instructors will provide direct instruction to students enrolled in the course hosted by the City of Beaumont. The Texas Forest Service will provide classroom equipment required to properly delivering the course instruction, course materials and student manuals for up to 24 students for the course. The Texas Forest Service will monitor and track student participation and submit the required documentation to the National Emergency Training Center (NETC) to generate course completion certifications for students who successfully complete the course work. III. BASES FOR CALCULATING REIMBURSABLE COSTS: In turn for providing instructional services to the City of Beaumont for conducting the 0-305 All Hazard Incident Management Team Course, the Texas Forest Service will receive from the City of Beaumont, six thousand dollars($6,000.00). Page 1 of 3 EXHIBIT "B" Contract No.CO- IV.CONTRACT AMOUNT: The total amount of this Contract shall not exceed: $6,000(six thousand dollar V.PAYMENT FOR SERVICES: The City of Beaumont shall pay for instructional services received from the Texas Forest Service within 30 days of receiving invoice. Payments for services performed shall be billed: Lump Sum (weekly, monthly, lump sum, etc) VI. TERM OF CONTRACT: This Contract is to begin: Februarx 1,2012 and shall terminate: May 1, 2012 VII. CONTRACT EXTENSIONS: No extensions. VIII. CONTRACT TERMATIONS: Either party may terminate this agreement any time upon seven (7) days written notice to the other party to the termination of service. In the event of early termination,the City of Beaumont Emergency Management shall only be liable for payment of services performed to termination. IX. CONTRACT AMENDMENTS: This Agreement may be amended by written application from one party to the other and written concurrence by the responding party. X. CONTRACT CONTACTS: Texas Forest Service City of Beaumont Emergency Management Attn: Bob Koenig Attn: Tim Ocnaschek Page 2 of 3 Contract No.CO- John B. Connally Building Emergency Management 301 Tarrow Street, Suite 304 700 Orleans, 2nd floor College Station,Texas 77840-7896 Beaumont, Texas 77701 Phone: 979-450-8659 Phone: 409-980-7275 Fax: 979-458-7347 Fax: 409-980-7240 XI.AUTHORIZATION: The Texas Forest Service and the City of Beaumont represent that each is independently authorized to perform the functions contemplated by this Agreement; THE UNDERSIGNED CONTRACTING PARTIES do hereby certify that: (1) the services specified above are necessary and authorized for activities that are properly within the statutory functions and programs of_the affected agencies of Government, and (2) the services, materials, or equipment contracted for are not required by Section 21 of Article XVI of the Constitution of Texas to be supplied under contract given to the lowest responsible bidder. The Texas Forest Service further certifies that it has the authority to enter into this contract by authority granted in: Texas Government Code Title 7. Chapter 791, Subchapter B. Section 791.011. The City of Beaumont further certifies that it has authority to enter into this contract by authority granted in: Texas Government Code Title 7. Chapter 791. Subchapter B. Section 791.011. The undersigned parties bind themselves to the faithful performance of this contract. Texas Forest Service City of Beaumont By: By: Robby DeWitt Kyle Hayes Title: Associate Director for Finance Title: City Manager and Administration Date: Date: Page 3 of 3