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HomeMy WebLinkAboutRES 11-269 RESOLUTION NO. 11-269 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a Memorandum of Agreement with the United States Army 842nd Transportation Battalion for coordinating emergency and disaster preparation and response actions and to support continuity of Strategic Port of Embarkation (SPOE) operations. The agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 20th day of September, 2011. "t- 0 M-IAI"", Olayor Becky Ames - MEMORANDUM OF AGREEMENT BETWEEN BEAUMONT POLICE DEPARTMENT AND U.S ARMY 842ND TRANSPORTATION BATTALION 1. PURPOSE: This agreement outlines actions for emergency and/or disaster coordination between the Beaumont Police Department(BPD), City of Beaumont Emergency Management,and the U.S. Army 842nd Transportation Battalion(842"d)and its Strategic Port of Embarkation(SPOE) operations. It supplements ongoing verbal agreements to satisfy federal requirements. 2. AUTHORITY: In accordance with BPD policy and DoDI 4000.19 with City of Beaumont Chief of Police, City Manager, and U.S.Army 842"d Transportation Battalion Commander approval. 3. GENERAL: a. SCOPE: This Memorandum of Agreement provides documentation for support between the City of Beaumont on behalf of the Beaumont Police Department and the 842"d in coordinating emergency and disaster preparation and response actions and to support continuity of Strategic Port of Embarkation(SPOE)operations. Actions and agreements herein apply only to the participating parties and are not intended to supersede existing regulations or agreements, such as the Sabine-Neches AMS Plan. If a term of this agreement is inconsistent with higher authority, then that term shall be invalid,but the remaining terms and conditions of this agreement shall remain in full force and effect. Concurrence with this memorandum of understanding simply states that we agree to mutually support each other with available resources in the event of a security or emergency incident. b. ASSUMPTIONS: (1) BPD will include command selected 842d staff approved by Beaumont Emergency Management on the Emergency Management notification listing.It is understood, these personnel will be exempt from mandatory evacuation requirements similar to other essential first responders. (2) BPD will incorporate designated 842 d staff into the Emergency Management training,planning and exercise program providing an option of participation and/or attendance. (3) In the event of a hurricane, BPD will provide limited space for designated personnel for sheltering in a Category 5 facility,and will also provide for sheltering of vehicles designated for those personnel. Sheltering is anticipated to cover the period of storm passage not to exceed 72hrs. Identified personnel will be expected to be self- sufficient during sheltering. EXHIBIT"A" (4) BPD will provide limited space for 842"d continuity of operations in case of disaster or emergency in accordance with space availability and the specific circumstances. (5) 842nd may provide voluntary manpower or technical assistance as available and within the parameters approved by the commander based on specific circumstance. This voluntary assistance will be in support of civilian emergency responders and excluded from official law enforcement activities. (6) In the event BPD assistance is desired, contact may be made through the police dispatch emergency line, 832-1234, or non-emergency line, 880-3865. 4. RESPONSIBILITIES: a. FINANCIAL MANAGEMENT:No expenditures or purchases will be encumbered by any party through this agreement. b. LOGISTIC SUPPORT: (1) PLANS: There will be no additional plans to accompany this Memorandum of Agreement. (2) MAINTENANCE: All agencies will be responsible for maintenance of their equipment. (3) SUPPLY: All agencies will be responsible for any supplies they may require. (4) TRANSPORTATION: All agencies will be responsible for their own transportation. (5) MANPOWER: Each organization will be required to supply its own manpower. c. OPERATIONAL SUPPORT: (1) The 842nd Transportation Battalion hereby agrees to provide through its Security Department or Emergency Management equivalent, in consultation with its Commander or designees and pursuant to its emergency management plan, such mutual aid as may be requested by the requesting jurisdiction,for emergency conditions as defined by the Texas Disaster Act of 1975. (2) The aid rendered shall be to the extent of available personnel and equipment not required for the minimum needs of the providing jurisdiction/entity. The judgment of the providing jurisdiction/entity shall be final as to the personnel and equipment so available. (3) Request for aid by either party may be either written or oral to the governing body of the providing jurisdiction/entity or its designee. (4) Personnel dispatched to the aid of another jurisdiction/entity shall remain the employees of the providing jurisdiction,but shall work under the supervision of the requesting jurisdiction. The providing jurisdiction/entity retains the right to withdraw any and all aid rendered at any time when in the sole judgment of the providing jurisdiction such action is advisable. (5) BPD, through the Emergency Management,will incorporate identified essential 842"d staff members into routine and disaster notification related to training,exercise, briefings and Emergency Operation Center activations. The 842nd personnel will have no obligation to reply,participate or attend. r (6) 842nd will provide any specialty communications equipment required to maintain continuity of operations. d. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every three years from the effective date. e. LIABILITY AND INDEMNIFICATION: Each party shall be responsible for any liability arising from its own conduct and retain immunity and all defenses available to them pursuant to federal law.Neither party agrees to insure,defend,or indemnify the other party. f. POINTS OF CONTACT: (1) Beaumont Police Department,Tim Ocnaschek, Emergency Management Coordinator/POC, 700 Orleans,2nd floor,Beaumont,Texas 77701. Phone numbers: work(409)980-7275 or 980-7280. (2) U.S. Army 842nd Transportation Battalion. Don Bums,Security Manager,POC, 1350 Leonard, Beaumont,Texas 77701. Phone number(409)784-3852 or 784-3858. g. MODIFICATION: This agreement may be modified upon mutual written consent of both parties. APPROVED BY: FRANK COFFIN JR. MICHAEL J. ARNOLD, LTC Chief of Police Commander, 842"d Transportation Battalion Beaumont Police Department United States Army Date: Date: KYLE HAYES City Manager City of Beaumont Date: i f r r MEMORANDUM OF AGREEMENT BETWEEN BEAUMONT POLICE DEPARTMENT AND U.S ARMY 842ND TRANSPORTATION BATTALION 1. PURPOSE: This agreement outlines actions for emergency and/or disaster coordination between the Beaumont Police Department(BPD), City of Beaumont Emergency Management, and the U.S. Army 842"d Transportation Battalion(842"d)and its Strategic Port of Embarkation(SPOE) operations. It supplements ongoing verbal agreements to satisfy federal requirements. 2. AUTHORITY: In accordance with BPD policy and DoDI 4000.19 with City of Beaumont Chief of Police, City Manager , and U.S. Army 842nd Transportation Battalion Commander approval. 3. GENERAL: a. SCOPE: This Memorandum of Agreement provides documentation for support between the City of Beaumont on behalf of the Beaumont Police Department and the 842"d in coordinating emergency and disaster preparation and response actions and to support continuity of Strategic Port of Embarkation(SPOE)operations. Actions and agreements herein apply onty to the participating parties and are not intended to supersede existing regulations or agreements, such as the Sabine-Neches AMS Plan. If a term of this agreement is inconsistent with higher authority,then that term shall be invalid, but the remaining terms and conditions of this agreement shall remain in full force and effect. Concurrence with this memorandum of understanding simply states that we agree to mutually support each other with available resources in the event of a security or emergency incident. b. ASSUMPTIONS: (1) BPD will include command selected 842nd staff approved by Beaumont Emergency Management on the Emergency Management notification listing. It is understood, these personnel will be exempt from mandatory evacuation requirements similar to other essential first responders. (2) BPD will incorporate designated 842nd staff into the Emergency Management training,planning and exercise program providing an option of participation and/or attendance. (3) In the event of a hurricane, BPD will provide limited space for designated personnel for sheltering in a Category 5 facility, and will also provide for sheltering of vehicles designated for those personnel. Sheltering is anticipated to cover the period of storm passage not to exceed 72hrs. Identified personnel will be expected to be self- sufficient during sheltering. (4) BPD will provide limited space for 842"d continuity of operations in case of disaster or emergency in accordance with space availability and the specific circumstances. (5) 842"d may provide voluntary manpower or technical assistance as available and within the parameters approved by the commander based on specific circumstance. This voluntary assistance will be in support of civilian emergency responders and excluded from official law enforcement activities. (6) In the event BPD assistance is desired, contact may be made through the police dispatch emergency line, 832-1234, or non-emergency line, 880-3865. 4. RESPONSIBILITIES: a. FINANCIAL MANAGEMENT: No expenditures or purchases will be encumbered by any party through this agreement. b. LOGISTIC SUPPORT: (1) PLANS: There will be no additional plans to accompany this Memorandum of Agreement. (2) MAINTENANCE: All agencies will be responsible for maintenance of their equipment. (3) SUPPLY: All agencies will be responsible for any supplies they may require. (4) TRANSPORTATION: All agencies will be responsible for their own transportation. (5) MANPOWER: Each organization will be required to supply its own manpower. c. OPERATIONAL SUPPORT: (1) The 842"d Transportation Battalion hereby agrees to provide through its Security Department or Emergency Management equivalent, in consultation with its Commander or designees and pursuant to its emergency management plan, such mutual aid as may be requested by the requesting jurisdiction, for emergency conditions as defined by the Texas Disaster Act of 1975. (2) The aid rendered shall be to the extent of available personnel and equipment not required for the minimum needs of the providing jurisdiction/entity. The judgment of the providing jurisdiction/entity shall be final as to the personnel and equipment so available. (3) Request for aid by either party may be either written or oral to the governing body of the providing jurisdiction/entity or its designee. (4) Personnel dispatched to the aid of another jurisdiction/entity shall remain the employees of the providing jurisdiction, but shall work under the supervision of the requesting jurisdiction. The providing jurisdiction/entity retains the right to withdraw any and all aid rendered at any time when in the sole judgment of the providing jurisdiction such action is advisable. (5) BPD,through the Emergency Management, will incorporate identified essential 842"d staff members into routine and disaster notification related to training, exercise, briefings and Emergency Operation Center activations. The 842"d personnel will have no obligation to reply, participate or attend. (6) 842nd will provide any specialty communications equipment required to maintain continuity of operations. d. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every three years from the effective date. e. LIABILITY AND INDEMNIFICATION: Each party shall be responsible for any liability arising from its own conduct and retain immunity and all defenses available to them pursuant to federal law. Neither party agrees to insure, defend, or indemnify the other party. f. POINTS OF CONTACT: (l) Beaumont Police Department,Tim Ocnaschek, Emergency Management Coordinator/POC, 700 Orleans, 2nd floor, Beaumont, Texas 77701. Phone numbers: work(409) 980-7275 or 980-7280. (2) U.S. Army 842"d Transportation Battalion. Don Burns, Security Manager, POC, 1350 Leonard, Beaumont, Texas 77701. Phone number(409) 784-3852 or 784-3858. g. MODIFICATION: This agreement may be modified upon mutual written consent of both parties. APPROVED BY: FRANK COFFIN JR. MICHAEL J. OLD, LTC Chief of Police Commander, 842"d Transportation Battalion Beaumont Police Department United States Army Date: Date: q- Z 8 qtr KYLE HAYES City Manager J City of Beaumont Date: