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Home My WebLink AboutPACKET AUG 16 2011 axes WIT* orreuvwxITY B U EA 0, T # Z e X A 8 REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 16,2011 1:30 P.M. CONSENT AGENDA * Approval of minutes—August 9,2011 * Confirmation of committee appointments A. Authorize the settlement of the claims by BRH-Garver on the Calder Avenue Drainage and Pavement Improvement Project-Phase H B. Authorize the settlement of the claims of Joshua Connor,Arieal Thomas and Kayla Fowler C. Approve a contract with two vendors for mowing privately-owned developed and vacant property D. Authorize the acquisition of property at 247 South 10*Street related to the Amtrak Project E. Approve a change order related to the MLK King Jr. Parkway Waterline Extension Project F. Authorize the acceptance of a ten foot wide Exclusive Waterline Easement to provide water and fire protection services for the property located at 4315 Concord Road G. Approve an annual contract for the mowing of city-owned and abandoned property H. Authorize the acceptance of a ten foot wide Exclusive Waterline Easement to provide water and fire protection services for the property located at 3443 Fannett Road RICH WITH OPPORTUNITY a Ed BEAUMONOW T • E • s • A • s City Carina Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney Patrick Donart, Public Works Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Consider a resolution authorizing the settlement of the claims by BRH-Garver on the Calder Avenue Drainage and Pavement Improvement Project-Phase 11. RECOMMENDATION Administration recommends approval of a resolution authorizing the settlement of claims by BRH-Garver in the amount of$850,000. BACKGROUND This matter was presented and discussed in Executive Session held on July 19, 2011. BUDGETARY IMPACT Funds are available in the Capital Program. RESOLUTION NO. WHEREAS, the claim of BRH-Garver Construction, L.P. has been discussed in an Executive Session properly called and held Tuesday, July 19, 2011; and, WHEREAS, the Council desires to authorize the settlement of the claim; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the City Attorney be and he is hereby authorized to settle the claim of BRH- Garver Construction, L.P. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - RICH WITH OPPORTUNITY BEAUMOmTA'e T • E • s • A • s City Council Agenda Ite11 TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tyrone E. Cooper, City Attorney MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider a resolution authorizing the settlement of the claims of Joshua Connor,Arieal Thomas and Kayla Fowler. RECOMMENDATION Council approval of a resolution authorizing the settlement of the claims of Joshua Connor, Arieal Thomas and Kayla Fowler for the sum of$15,000.00 as follows: Joshua Connor and Loncar&Associates in the amount of$4,500.00;Arieal Thomas and Loncar&Associates in the amount of$5,500.00; and, Kayla Fowler and Loncar&Associates in the amount of$5,000.00. BACKGROUND Council discussed the settlement of these claims in Executive Session on July 26,2011. BUDGETARYIMPACT Funds are available in the General Liability Fund to pay the settlement amount. RESOLUTION NO. WHEREAS, the claims of Joshua Connor, Arieal Thomas and Kayla Fowler have been discussed in an Executive Session properly called and held Tuesday, July 26, 2011; and, WHEREAS, the Council desires to authorize the settlement of the claims; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the City Attorney be and he is hereby authorized to settle the claims of Joshua Connor, Arieal Thomas and Kayla Fowler in the amount of$15,000.00 as follows: Joshua Connor and Loncar&Associates in the amount of$4,500.00; Arieal Thomas and Loncar &Associates in the amount of$5,500.00; and, Kayla Fowler and Loncar &Associates in the amount of$5,000.00 PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - RICH WITH OPPORTUNITY C BEAUMON* T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the award of a contract to two vendors for mowing privately-owned developed and vacant property. RECOMMENDATION The administration recommends the award of an annual contract to Perfect Cut Lawn Care of Beaumont, with an estimated expenditure of$31,180.00 and to South East Texas Lawn&Maintenance, LLC of Beaumont, with an estimated expenditure of$42,090.00. BACKGROUND Privately owned properties are in violation of the City's weed ordinance when uncultivated growth exceeds twelve (12) inches. Property owners are notified of the violation and given a specified time to bring the property into compliance. If property owners fail to comply with the ordinance,the City's contractor mows the property and the property owner is fined. The contract is divided into two (2) sections. Section 1 is all properties North of Gladys Street and within the City Limits. Section 2 is all properties South of Gladys Street and within the City Limits. Due to the scope of work involved in this contract both sections cannot be awarded to the same vendor. If a vendor is a qualified applicant with the lowest price in both sections,the vendor may choose which section they would like to be awarded. The contract is for one (1) year with annual renewal options not to exceed two renewals with no increase in cost. Thirteen(13) vendors were provided bid notices and twelve(12)responses were received. Lene' Nursery of Beaumont was the lowest qualified bidder on both sections but chose to withdraw their bid for both sections. Perfect Cut Lawn Care was the next lowest qualified bidder on both sections and their choice was Section 1. South East Texas Lawn and Maintenance was the next lowest qualified bidder and would be assigned Section 2. Bid tabulation is attached. BUDGETARYIMPACT Funds are available in the Code Enforcement Division's operating budget. RESOLUTION NO. WHEREAS, bids were solicited for an annual contract for mowing privately owned developed and vacant properties; and, WHEREAS, Perfect Cut Lawn Care, of Beaumont, Texas, submitted a bid for an estimated amount of$31,180.00 for Section 1: North of Gladys Street in the unit amounts shown on Exhibit "A," attached hereto; and, WHEREAS, South East Texas Lawn & Maintenance, LLC, of Beaumont, Texas, submitted a bid for an estimated amount of $42,090.00 for Section 2: South of Gladys Street in the amounts shown on Exhibit "B," attached hereto; and, WHEREAS, City Council is of the opinion that the bids submitted by Perfect Cut Lawn Care, of Beaumont, Texas, and South East Texas Lawn & Maintenance, LLC, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the bids submitted by Perfect Cut Lawn Care, of Beaumont, Texas, in the estimated amount of$31,180.00 and by South East Texas Lawn & Maintenance, LLC, of Beaumont, Texas, in the estimated amount of $42,090.00 for an annual contract for mowing privately owned developed and vacant properties in the unit amounts shown on Exhibit "A;" and Exhibit "B" be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - BEatfMONr CITY OF BEAUMONT,BEAUMONT,TEXAS PURCHASING DIVISION BID TABULATION T- a-Z-A -8 Bid Name: Annual Contract For Mowing Privately-Owned Developed and Vacant Property(Re-Bid) Bid Number. TF0711-16 BM Opening: Thursday,July 28,2011 at 2:00P.M. Contact Person: Terry Welch Buyer 11 t,Welchg0cl.beaumont.tx.us Phone:409-880-3107 SECTION 1 Includes all properties North of Gladys Street in the Beaumont City limits Vendor. Lone'Nursery Perfect Cut Lawn Care South East Taxes Lawn&Maint, Affordable Land Services,LLC LLC City I State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Liberty,Tx Contact: Lance Lone Byron Jacquette Anthony Young Jake Pennington Fax: 409 466-2687 408.3474156 409-813-2862 936-298-2097 Est.Annual Qty Desription Unit Price Ext.Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext.Price Price for property-less than 305 cuttings $20 per 516.00/ S20.00 $28.00 6,500 sq.ft.Minimum bid per year /cutting g 56,100.00 cutting $4,880.00 46,100.00 48,540.00 /cutting /cutting ri Price for property-6,500 sq. 13,000,000 40.0014 $18200.00 526 5.002 5.0025 5.0041 Q ft.or greater up to one acre. /sq.ft. /sq.ft. , /sq ft ,000.00 /sq ft 432,500.00 /sq ft 453,300.00 m Price for property-one(1) 5 parcels> 1 $40 $60 $60 $195.0 0 acre or greater acre /acre $200.00 /acre $300.00 /acre $300.00 /acre $975.00 2 X t3 Total Bid: $24,500. $31,180.0 $38,900.0 $62,815.0 LLI la a a Bid Number: TF0711-16 Page 2 Includes all properties North of Gladys Street in the Beaumont City limits SECTION 1 Vendor. BIO Landscape&Maint. Lightfoot Enterprises,Inc. CIMA Utility Co. Yardboy Lawncare City 1 State: Beaumont,Tx Vidor,Tx Beaumont,Tx Beaumont,Tx Contact: Natalie Vandyken Les Lightfoot Fabian Moye' Timothy Gregory Fax: 409-842-1335 409-499-5621 409433-7980 Est.Annual Qty Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext.Price Desription Price for property-less than 305 cuttings $35 510,675.00 $44.00 513,420.00 $40 $12,200.00 $41 $12,505.00 6,500 sq.ft.Minimum bid per year /cutting (cutting /cutting /cutting Price for property-6,500 sq. 13,000,000 sq. $.0044 00 $57 5.0044 $.0056 5.0065 ft.or greater up to one acre. ft. /sq.ft. 857,200. /sq ft ,200.00 /sq ft $72,800.00 /sq ft 884,500.00 Price for property-one(1) 5 parcels> 1 $79 $395.00 $125 5625.00 $125 $625.00 S90 $450.00 acre or greater acre /acre /acre /acre /acre Total Bid: $68,270.0 $71,245.0 $85,625.0 $97,455.0 SECTION 1 Includes all properties North of Gladys Street in the Beaumont City limits Vendor. Torres Lawn Service Champion Bushhogging NorthStar Farm 8 Ranch Wingate Environmental,LLC City!State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Gustavo Torres Robert L.Kaufman Iketha Saunders Tory Wingate Fax: 409-838-0911 409-860-5274 409-833-6348 Est.Annual Qty Unit Price Ext.Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext.Price Desription ` Price for property-less than 305 cuttings $45 $15265.25 529585.00 $50.05 $97 S25 6,500 sq.ft.Minimum bid per year /cutting $13,725.00 /cutting , /cutting , /cutting $7.625.00 Price for property-6,500 sq. 13,000,000 sq. $.0069 5.0077 $.0097 $.06 ft.or greater up to one acre. ft. /sq.ft. $89,700.00 /sq ft 1100,100.00 /sq ft 8126,100.00 /sq ft 3780,000.00 Price for property-one(1) 5 parcels> 1 $150 $750.00 51500.00 5485.00$300 S97 S45 5225. acre or greater acre !acre /acre , /acre /acre Total 8id: S 104,175.00 $116,865.25 S 156.170.00 S787,850.0 Bid Number. TF0711-16 Page 3 SECTION 2 Includes all properties South of Gladys Street in the Beaumont City limits Vendor: Lane'Nursery Perfect Cut Lawn Care South East Texas Lawn&Maint, Affordable Land Services,LLC City/State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Liberty,Tx Contact: Lance Lena Byron Jacquette Anthony Young Jake Pennington Fax: 409-666-2597 4093474156 409413-2962 936-298-2097 Est.Annual Qty Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext.Price Desription Price for property-less than 399 cuttings S20 per 57,980.00 $16.00/ $6,384.00 $20.00/ $7,980.00 $28.00 $11,172.00 6,500 sq.ft. Minimum bid per year /cutting cutting cutting /cutting Price for property-6,500 sq. 13,500,000 $0.0014 5.002 5.0025 5.0041 ft.or greater up to one acre. /sq.ft. /sq.ft. $18,900.00 /sq ft 527,000.00 /sq ft $33,750.00 /sq ft 455,350.00 Price for property-one(1) 6 parcels> 1 $40 $240.00 S60 $360.00 $60 $360.00 $195.00 $1,170.00 acre or greater acre /acre /acre /acre /acre Total Bid: 527,120.0 $33,744.0 $42,090.0 $67,692.0 m SECTION 2 Includes all properties South of Gladys Street in the Beaumont City limits m Vendor. BIO Landscape&Maint. Lightfoot Enterprises,Inc. CIMA Utility Co. Yardboy Lawncare X City I State: Beaumont,Tx Vidor,Tx Beaumont,Tx Beaumont,Tx LLI Contact: Natalie Vandyken Les Lightfoot Fabian Moye' Timothy Gregory Fax: 409-842-1335 409-499-5621 409-833.7980 Est.Annual Qty Desription Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext.Price Price for property-less than 399 cuttings $35 544.00 440 $41 $13,965.00 S 17,556.00 $15,960.00 $16,359.00 6,500 sq.ft.Minimum bid per year /cutting /cutting /cutting /cutting Price for property-6,500 sq. 13,500,000 sq. S.0044 5.0044 $.0056 5.0065 ft.or greater up to one acre. ft. /sq.ft. 459,400.00 /sq ft $59,400.00 /sq ft 575,600.00 /sq ft $87,750.00 EF rty-one(1) 6 parcels> 1 $79 $474.00 $125 $750.00 $125 $750.00 S90 $540.00 acre /acre /acre /acre /acre Total Bid: 573,839.0 577,706.0 $92,310.0 $104,649.0 Bid Number: TF0711-16 Page 4 SECTION 2 includes a6 properties South of Gladys Street,in the Beaumont City limits Vendor. Torres Lawn Service Champion Bushhogging NorthStar Farm&Ranch Wingate Environmental,LLC City I State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Gustavo Torres Robert L.Kaufman Iketha Saunders Tory Wingate Fax: 409-838-0911 409-860-5274 409-833-6348 Est.Annual Qty Unit Price Ext. Price Unit Price Ext.Price Unit Price Ext.Price Unit Price Ext.Price Desription Price for property-less than 399 cuttings $45 $50.05 $97 $25 6,500 sq.ft.Minimum bid per year /cutting $17,955.00 /cutting $19,969.95 /cutting 538,703.00 /cutting $9,975.00 Price for property-6,500 sq. 13,500,000 sq. S.0069 $.0077 5.0097 S.06 ft.or greater up to one acre. ft. /sq.ft. $93,150.00 /sq.ft $103,950.00 /sq.ft 5130,950.00 /sq.ft $810,000.00 Price for property-one(1) 6 parcels> 1 Si SO $900.00 $300 $1,800.00 S97 $582.00 $45 $270.0 acre or greater acre /acre /acre /acre /acre Total Bid. Si 12,005.0 5125,719.95 5170,235. 5820,245.0 *QTY'S ARE FOR BID PURPOSES ONLY RICH WITH OPPORTUNITY D BEAUNOK* T • E • X • A • 8 City Council Agent a Ite--m TO: City Council FROM: Kyle Hayes, City Manager Q;4?. PREPARED BY: Patrick Donart,Public Works Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider a resolution authorizing the acquisition of property. RECOMMENDATION The Administration recommends authorizing City Council approve a resolution for the acquisition of property for the improvement to the Amtrak Project. BACKGROUND As part of the Amtrak Project,the property at 247 South I e Street will be acquired. The owner of the property listed below,has agreed to convey her property to the City: Lot 6,Block 11, Van Wormer Second Addition (247 South 100'St) Value: $29,000.00 Owner: Maria Garcia BUDGETARY IMPACT Funds are available in the Capital Program. RESOLUTION NO. WHEREAS, an agreement has been negotiated for the acquisition of property described below and in Exhibit "A" and shown on Exhibit "B," attached hereto, for the Amtrak Station Project: Lot 6, Block 11, Van Wormer Second Addition (247 South 10th Street) Value: $29,000.00 Owner: Maria Garcia NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, THAT the purchase of the above described property be, and the same is, hereby approved. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - AGREEMENT PROJECT: Amtrak Project THE STATE OF TEXAS X COUNTY OF JEFFERSON X This agreement between MARIA GARCIA, of the County of Jefferson, State of Texas, hereinafter called GRANTORS, and the City of Beaumont, Texas, acting by and through its duly authorized Agent, hereinafter called GRANTEE,witnesseth: CITY OF BEAUMONT and the GRANTOR above recited have reached an agreement wherein the GRANTOR are to convey to the CITY OF BEAUMONT property described fully in a Special Warranty Deed to be executed by GRANTOR, to which reference is hereby made for complete description, said property being briefly described as follows: Lot 6,Block 11,Van Wormer Second Addition, in the City of Beaumont,Jefferson County, Texas(247 S 10th) The consideration and conditions of agreement are fully listed and stated. The CITY OF BEAUMONT will pay GRANTOR as follows: $29,000.00 All liens and taxes(either current or delinquent)will be deducted. It is further agreed that the terms of agreement herein stated are in consideration of the delivery to the CITY OF BEAUMONT of a valid conveyance of all rights, title and interest described in the Special Warranty Deed from GRANTOR to the CITY OF BEAUMONT. THIS AGREEMENT IS SUBJECT, HOWEVER, r TO THE APPROVAL OF THE BEAUMONT CITY COUNCIL. ALL TERMS AND CONDITIONS OF AGREEMENT ARE FULLY STATED HEREIN AND NO VERBAL AGREEMENTS ARE AUTHORIZED. EXECUTED this_ _day of li S� 20-Zl. CITY OF BEAUMONT GARCIA Antoinette Hardy Real Property Coordinator EXHIBIT "A" NOTE: 1. NOTHING IN THIS SURVEY IS INTENDED TO EXPRESS AN OPINION REGARDING OWNERSHIP OR TALE. 2. THE WORD CERTIFY IS UNDERSTOOD TO BE AN EXPRESSION OF PROFESSIONAL JUDGMENT BY THE SUffdYM WHICH IS BASED ON HIS BEST KNOWLEDGE INFORMATION AND BELIEF, FORMED IN THE COURSE OF HIS PERFORMING THE SURVEY IN COMPLIANCE WITH THE STANDARDS OF PRACTICE REQUIRED AND PROMULGATED BY THE TEXAS BOARD OF PROFESSIONAL LAND SURVEYORS AND THE TEXAS SOCIETY OF PROFESSKXW SURVEYORS. AS SUCH, IT CONSTITUTES NEITHER A GUARANTEE NOR A WARRANTY, EXPRESSED OR IMPLIED. J. ALL SET 518"IRON RODS SET WITH A CAP STAMPED 'M.W. WHITELEY&ASSOCIATES' FWD 5/8'1. ROO W\CAP CURVE RA01U5 ARC LENGTH CHORD LENGTH CHORD BEARING DELTA ANGLE STAMPED 'WORTECH' FND C1 1967.60 65.06 65.06' N70'21122 01'5340 CALL Cl 196760 65.04 65.03 N70-25-31 01'5338 OR!gewL for Lwe __ ___ __ __ I LINE I BEARING I DISTANCE Lt SOY I1'42-E 38.66' S FN 5/8"1. ROD W\CAP \ Li 503.08 04 E 38.72 STAMPED "WORTECH" of -__ () DENOTES CALL BEARING AND DISTANCE I at 'O n a 4 � Ic Cl) Olp 14 0. w CALLED 4.719 ACRES I � y CITY OF WAUMONT, TEXAS I o CF. NO. 2010040364 oPRJO I �T I LOt 5 I x- 1v I 000 (CALL M8751-56T 140.02) o 0 FM RAILROAD FND N8T52'22"E 140.02 rn �41'ND 518.1. ROD W\CAP RAIL STAMPED VORTECH' 0.25' a IX co ® WOOD t� Cn t^it = g t FND 518.1. ROD W\CAP Ex-. 707'METAL Q BUMPED 1YOItTE 911lDIliC i 1d SYSWY E1 $ x x u 1.16' 676.85 o LOT 6 o s78'�'25 676.77') BLOCK 11 (CALL s7a�'2iA tG PER 5 RE�OO}64, � .4O' ° �+ CFNO. 20 , PROTRLLSKMC NOTE. ,. 8 x FNDxS78 48'25')f 141.50 © FROM o.os' To o.53'mw AD)ONIMS PROPERTY T. & N. p R.R (3)SUBJECT CONICRETE PROIRMS FROM 5.48' TO 707' yQj NM STATE RIGHT OF VAY. I. PROPERTY SUBJECT TO A RIGHT OF WAY\EASEMENT EXECUTED BY FRANCISCO VILLAFANA AND WIFE, JU4064 VTLLAFANA TO MISSOURI PACIFIC RAILROAD COMPANY, RECORDED IN VOLUME 1144, PAGE 526, DEED RECORDS OF JEFFERSON COUNTY, TEXAS.(UMME TO PLOT) To THE LEINHOLDERS AND THE ORDERS OF THE PREMISES SURVEYED AND TO THE FIRST AUD AN TITLE#MMVCE COMPANY. THE UNDVISidED DOES HEREBY CERTIFY THAT DNS SURVEY INS INNS DAY WDE ON THE GODUAD OF THE PROPERTY 247 SOUTH 10TH STREET LEGALLY OESCRIM N OMN AND lS COMMI.AND BEAUMONT, TEXAS 77701 THAT TTERE ARE NO visawmim OwUr75, sHaRTAGEs IN AWA, BOENVOVIY LIE OOTtfT:l6T5 VXRQ MW MIS, Lot Number Six (6) in Bock Number Dow (11) OWN-LAPPS'OF 40WOMEMOM EASEiENtTB OR of VFW WORMER 2nd ADWTION to the City of 010113-OW-tear EXCEPT As 9=01 HOWK AND TN AT SAID Beounwit, Jeffemon County. Texas os the bome PROPERTY HAS ACCESS TO AND FAON A DED 04TED ROADNNAY. ALL EASEMENTS SHOWN AND NOTED PER TEXAS REC.9 W TITLE appears upon the map or Plot thereof, on File G.F. No. 13137-TW and of record in Volume 3, Page 134. Mop Records of Jefferson County. Texas. DATE SURVEYED JANUARY 4 2011 OF owner. City of 8eourrertt LP G`s T E9 y In accordance with the Flood Hazard Boundary e * o Mop. Deportment of Housing and Urban • »•«•• ROWE Development. ............»«..««......... Community No.: 485457 5728 P t Q Ponel No.: 0035 C IF •.°Ress�°?�O Date of FIRM: 8-6-02 This property ties in Zone 'T" (white). Location on THOMAS S. ROWE - REGISTERED No 5728 mop determined by scale on map. Actual Reld oZ elevation not determined. Mork W. Whiteley and NARK W. WHITELEY Associates does not warrant nor subscribe to the AND ASSOCIATES P. 0. BOX 5492 accuracy or scale of said mops. BEAUMfONT. TIM 77726-5492 INCORPORATED - - Zone 't"(white) ore areas determined to be 1 ILTING ENG outside 500-year Rood plain. BURYiY0tt6. AND PLUR BITS 92M &A=FITLY. BEAUYONT. TEXAS 77703 0 2010 ewe W.to trey t AnwW4k%Mc. TTsar E © I t - -1346 Thh d---t-- ehwt d Proeant smiw h De wo wly Arm P of nw*W.snxwy a AWaohm Mc.and is ew to be-ed.MWv&cW. T co*d o dia&W.4 in WW@ w Peat wWioW tee witlen awwiwtd of �W wntfwy:Awneioeea.eK. EXHIBIT "B" E RICH WITH OPPORTUNITY BEAUMO,K* T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani Tohme,P.E., Director of Water Utilities MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider approving a change order related to the MLK King Jr. Parkway Waterline Extension Project. RECOMMENDATION The Administration recommends approval of increasing the contract with Simco Enterprises, Ltd.,of Groves in the amount of$20,964.00. The proposed changes to the contract will include the deduction of a fire hydrant,deduction of Class 200 12-inch waterline, additional fittings, Class 150 12-inch waterline, and installation of a City supplied fire hydrant assembly. BACKGROUND The City of Beaumont Water Utilities Department provides water and watstewater services to the State and Federal prison complexes in Jefferson County. The area encompassing these facilities lies within the limits of the City's Water Certificate of Convenience and Necessity(CCN)as recorded with the Texas Commission on Environmental Quality(TCEQ). The proposed project will install 4,103 linear feet of new 12"water lines and related appurtenances along ML King Jr. Parkway. This will increase the pressure and volume available and loop the water system to provide a more reliable second water source to the prisons. In addition,the proposed project will repair a water leak on a 16"water line on West Port Arthur Road. Previous actions include: Resolution 10-252 in the amount of$483,712.00 was passed September 28, 2010. Resolution 11-047 in the amount of$51,191.06 was passed February 1, 2011. Change Order#2 in the amount of-$5,299.52 was executed May 31, 2011. BUDGETARYIMPACT Funds for the project are available in the Capital Program. APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.THREE DATE:JULY 11th,2011 PROJECT: City of Beaumont,Texas ML King Jr.Parkway Waterline Extension OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: Simeo,Ltd 3101 Main Avenue Groves,Texas 77619 TO THE OWNER: Approval of the following contract change is requested Reason for Charge: To provide additional work related to conditions encountered in the installation of 12"water main along E.Frontage Road(Ohio St.)and Spur 380(M.L.K.) ORIGINAL CONTRACT AMOUNT: $ 483,712.00 CHANGE ORDER NO.1: S 51,191.06 CHANGE ORDER NO.2: S (5,299.52) THIS CHANGE ORDER Descripti on unit Add Su t Net Change REMOVE 1.ITEM 15:Furnish&Install Fire Hydrant Assembly($3,500.00 EA) EA 1 ($3,500.00) 2.ITEM 20:Furnish&Install 12"Class 200 PVC Waterline($46.00 LF) LF 362 ($16,652.00) ADD 1.ITEM 4:Furnish&Install 12"x 8"Reducer(S500.00 EA) EA 1 $500.00 2.ITEM 19:Furnish&Install 12"Class I50 PVC Waterline($40.00 LF) LF 943 $37,720.00 3.ITEM 22;Furnish&Install 8"Care Valve and Box(51,000.00 EA) EA 1 $1,000.00 4.Furnish all necessary Labor,Equipment,Materials,and Supervision to install City supplied fire hydrant assembly,including all necessary fittings and appurtenances. LS 1 $1,896.00 TOTAL AMOUNT OF THIS CHANGE ORDER $20.964.00 TOTAL REVISED CONTRACT AMOUNT INCLUDING THIS CHANGE ORDER: S 550,567.54 CONTRACT TIME Original Contract Time: 150 Calendar Days Additional Time Previously Requested:(Change Order No.1&2) 35 Calendar Days Time Requested per this Change Order: 0 Calendar Days Revised Contract Time per this Change Order: 185 Calendar Days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Ord represents full compensation for all increases and decreases in the cost o£and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive, mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by: Approved by: Accepted by: sLm, MAI - Schaumburg&Polk,Inc. City of Beaumont Simeo,Ltd. Engineer Owner Contractor Date: Q7-14—ZOI I Date: Date: C N]su",va atl 9eni�a1x4v3 cMCfYJ.ernl5ptinplTrnrynan'hitmM FikYf�IfA1Jb1TA95TChsryr Qtln_N"._)%2gTb301It1�.Js RESOLUTION NO. WHEREAS, on September 28, 2010, the City Council of the City of Beaumont, Texas, passed Resolution No. 10-252 awarding a contract in the amount of$483,712.00 to Simco Enterprises, Ltd., of Groves, Texas, for the M.L. King, Jr. Parkway Waterline Extension Project; and, WHEREAS, Change Order No. 1 in the amount of $51,191.06 was required to provide additional work in order to repair a water leak on an existing 16"water main along Spur 93, thereby increasing the contract amount to $534,903.06; and, WHEREAS, Change Order No. 2 in the amount of ($5,299.52) was required to provide additional work related to conditions encountered in the installation of 12" water main along E. Frontage Road, thereby decreasing the contract amount to $529,603.54; and, WHEREAS, Change Order No. 3 in the amount of$20,964.00 is required to provide additional work related to conditions encountered in the installation of12"water main along E. Frontage Road and Spur 380, thereby increasing the contract amount to$550,567.54; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the City Manager be and he is hereby authorized to execute Change Order No. 3 for additional work described above, thereby increasing the contract amount by $20,964.00 for a total contract amount of$550,567.54. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - RICH WITH OPPORTUNITY BEAUMON* T • E • s A s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart Q� Public Works Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the acceptance of a ten foot(10') wide Exclusive Waterline Easement. RECOMMENDATION The Administration recommends acceptance of a Waterline Easement to provide water and fire protection services for the Administrative Annex building formerly Eugene Field Elementary located at 4315 Concord Road. BACKGROUND Beaumont Independent School District has agreed to convey a ten foot(10') wide exclusive Waterline Easement to the City of Beaumont. The Waterline Easement will provide mandatory access to the water lines and fire hydrants for the school property and would also allow for the construction,alteration, operation and maintenance of the said water lines and appurtenances. BUDGETARY IMPACT None. RESOLUTION NO. WHEREAS, the Beaumont Independent School District has agreed to convey a ten (10) foot wide exclusive water line easement, said easement being out of the A. Williams Survey, Abstract No. 385, as described in Exhibit"A" and shown on Exhibit"B," attached hereto, to the City of Beaumont for the purpose of providing water and fire protection services for the Beaumont Independent School District Administrative Annex building located at 4315 Concord Road and allowing for the construction, alteration, operation and maintenance of said water lines and appurtenances; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and THAT the easement conveyed by the Beaumont Independent School District, as described in Exhibit"A" and shown on Exhibit"B,"be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - RM&Shipman INC. EXHIBIT"A",PAGE 1 OF 3 Consulting F.%&teers and Land Surveyors CENTERLINE DESCRIPTION Ronald D.Fittz,P.E.,P-P.L.S.(1948-1987) OF A Terry G Shlpman,c1 Wrrnan of Board Billy).smith,Jr.,R.Iang,Pc 10'WIDE EXCLUSIVE WATER LINE EASEMENT Donald R.King,P.E. OUT OF THE Michelle FalpuL P.E. A.WILLIAMS SURVEY,ABSTRACT 385 Walter J.lWazek,R P.L.S. JEFFERSON COUNTY,TEXAS JULY 18,2011 REVISED: AUGUST 10,2011 That certain centerline description for a 10'wide exclusive water line easement, 5.0'on each side of centerline, out of the A.Williams Survey,Abstract 385, and being across a tract conveyed to Beaumont ISD as recorded in Vol. 927, Page 319 of the Deed Records of Jefferson County, Texas and a called 33.569 acre tract conveyed to Beaumont ISD as recorded in Volume 863, Page 253 of the Deed Records of Jefferson County, Texas, said centerline being more particularly described by the following courses and distances: Note: Bearings are based on the east line of said Volume 927, Page 319 having been calved North 100.00 feet. COA+MENCING at a capped iron rod found in the west right-of-way line of Redwood Lane for the northeast comer of a tract conveyed to Steven Coleman, et ux, Llmeki Coleman as recorded in Clerks File No. 2001029208 of the Official Public Records of Jefferson County, Texas and the southeast corner of said Volume 927, Page 319 from which a 3/4'iron pipe found at the in of the said west right-or-way line of Redwood Lane and the northerly right-of-way line of French Road bears South 00°06'09"West 472.51 feet; THENCE North along the said west right-of-way line of Redwood Lane and the east line of said Volume 927, Page 319 a distance of 79.75 feet(called North)to a point for the POINT OF BEGINNING of the said centerline of the 10'wide exclusive water line easement from which a 'A"iron rod found for the southeast comer of a called 0.32 acre tract conveyed to Jacqueline J. Boyce and husband, Kevin R. Boyce as recorded in Clerks File No. 2005023909 of the Official Public Records of Jefferson County, Texas and the northeast comer of the said Volume 927, Page 319 bears North 20.17 feet(called North); THENCE along the said centerline with the following courses and distances: North 88"31'15"West a distance of 152.80 feet to an angle point; South 59°19'00"West a distance of 12.16 feet to an angle point; North 88 028'54"West a distance of 99.10 feet to an angle point for the POINT OF i BEGINNING of TAP A from which the POINT OF TERMINATION of said TAP A bears North 01 02845"East a distance of 17.39 feet; THENCE continuing along the said centerline with the following courses and distances: FM A SAUPM4N,INC. Project No.09048726wtrosmt Plat&Description 1405 Comerstone Court• BeaumoK Texas 77706•(409)832-7238•fax(409)832-7303 Tx Board of Prof Engineers Firm No.1160•Tx Board of Prof Land Surveyors Firm No. 100186 EXHIBIT "A" EXHIBIT"A",PAGE 2 OF 3 i South 01°28'45"West a distance of 103.58 feet to an angle point; North 88°31'15"Wiest a distance of 369.20 feet to an angle point, North 01°2845" East a distance of 280.64 feet to an angle point for the ANT OF BEGINNING of TAP B from which the POINT OF TERM1NA77ON of said TAP B bears South 88°31'15" East a distance of 88.94 feet; THENCE continui ng along the said centerline with the following course and distance: � North 88°31'15"West a distance of 11.60 feet to a point in the east right-of-way line of Carlisle Drive for the POINT OF TERMINA77ON of the said centerline of the 10-wide exclusive ' water line easement. This description is based on a survey and plat made by Fittz&Shipman, Inc. during June 2011. f W .� ,OF ter j ter J. Ksraz ak ,�}•„a :• .�,� Registered Professional Land S rveyor No. 5321 #�;` WALTER 4 IMAZFM • + ..• w4N, - i I i i i i F=do SHIPMAN,INC. Project No.M8726wtresmt Plat&Description EXHIBIT "A", PAGE 3 OF 3 D�$ T ** ,��, COMMENCING FOUND 1/2' IM OOD LOE FOUND FOUND 3/4' IRON ROD (BASIS OF BEARINGS) CAPPED IRON POPE (CALLED NORTH 100.00) IRON ROD NORTH 99.92 '09' 47 . 79.75 POINT OF o I I BEGINNING Cl 10' VNWE d8 g g I I AA7EEXCLUSIVE R� I m9in W I I EASEMENT �0 N 4 NO W III ink " _z 90 �wcso N J N � a L) 0 ONT Y to I z V I I FOUND 3' I I (CALLED 5 00254•E) IRON PIPE II I S 00'32'28' E 81.06 FOUND 1/2' IRON ROD \ 1 FOUND 1/2' IRON ROD � I II II III II II TAP Al I NUMBER WSTANCE L5j L———L4 L1 N 853115 W 15280 ---- --- 1 L2 S . 900 w 1218 ---- 1 I L3 N www W 99.10 I I L4 S 45 W 103.58 I I L5 N 01'2 45 E '7— I I L6 N 8+!'3118 W 369,20 L7 N 01'28 45 E 280.64 I L8 N 8531 5 W 11,60 BEAUMDNT ISD I L9 S 88'31 15 E 84 VOL 863. PG. 253,D.R.J.C. (CALLED 33.569 ACRES) I I I CENTERIJNE 10' VAN SURVEYOR'S CERTIFICATION: I I EXCLUSIVE I DO HEREBY CERTIFY. TO THE BEST OF MY KNOWLEDGE AND BELIEF, I I WATER UK THAT THIS IS AN ACCURATE PLAT OF A SURVEY t DESCRIPTION MADE I I EASEMENT ON THE GROUND UNDER MY SUPERVISION DURING JUNE 2011. II WALTER J.KSIAZEK I I REGISTERED PROFESSIONAL RVEYOR . 5321 *It WALT"J. KSIAM I I I J POINT OF II II II II m II TERMINATION III 10' WE A70U EASEMENT I I I I 0 30 ----- _L7 I I o ---------------------—J—► C�D.WRM EXCLUSIVE 10' MADE WATER UNE EASEMENT SHEET"O• NMM BISD 2 ADMINISTRATION ANNEX 145 CORNERSTONE COURT,BEAUMONT,TEXAS PROJECT NO. (400)BS2_7258 FAX(400)832_7303 BEAUMONT, TEXAS ^•°• °- •---- DATA 7-15-11 09048726 EXHIBIT "B" RICA WITS OPPORTUNITT G B E A U M'U"R'* T • E • x • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the award of an annual contract for the mowing of city-owned and abandoned property. RECOMMENDATION The administration recommends the award of an annual contract to Lene' Nursery of Beaumont, with an estimated expenditure of$42,840.00. BACKGROUND The City currently mows 184 city-owned and 232 abandoned properties. The properties are mowed approximately once every six (6)weeks during the growing season. City-owned properties, for the purpose of this contract, are mostly unimproved street rights-of-ways or properties in the name of Jefferson County. Abandoned property is defined as property that has no mailing address and/or no name listed on the tax roll. The total number of properties being mowed changes throughout the year. The attached list of properties was used for bidding purposes in July of 2011. Thirteen(13)vendors were provided bid notices and eleven(11)responses were received. This contract is awarded to one qualified applicant with the lowest price. The contract is for one year with annual renewal options, not to exceed two renewals,that do not have cost increases. A bid tabulation is attached. BUDGETARY IMPACT Funds are available for this expenditure in the Code Enforcement Division's operating budget. RESOLUTION NO. WHEREAS, bids were solicited for a one (1) year contract with annual renewal options not to exceed two (2) renewals that do not have cost increases for mowing developed vacant city-owned and abandoned properties; and, WHEREAS, Lene' Nursery, of Beaumont, Texas, submitted a bid for an estimated amount of$42,840.00 in the unit amounts shown on Exhibit"A"and for the properties listed in Exhibit "B," attached hereto; and, WHEREAS, City Council is of the opinion that the bids submitted by Lene' Nursery, of Beaumont, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the bids submitted by Lene' Nursery, of Beaumont, Texas, in the estimated amount of $42,840.00 for a one (1) year contract with annual renewal options not to exceed two(2)renewals that do not have cost increases for mowing developed vacant city- owned and abandoned properties in the unit amounts shown on Exhibit "A" and for the properties listed in Exhibit °B" be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. Mayor Becky Ames - ULOfl CITY OF BEAUMONT,BEAUMONT,TEXAS PURCHASING DIVISION BID TABULATION 4• i•z •♦ ■ Bid Name: Annual Contract For Mowing Developed and Vacant City-Owned and Abandoned Property(Re-Bid) Bid Number. TF0711-17 Bid Opening: Thursday,July 28,2011 at 2:OOP.M. Contact Person: Terry Welch Buyer II twek:h9W.beaumont.tx.us Phone:409-880-3107 Vendor: Lene'Nursery South East Texas.Lawn&Maint,LLC Perfect Cut Lawn Care BIO Landscape&Maint. City f State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Lance Lane Anthony Young Byron Jacquette Natalie Vandyken Fax: 409-815-2597 409-813-2962 409-347-8156 409-842-1335 Est.Annual Qty Desription Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext. Price Unit Price Ext.Price Price for property-less than 612 cuttings S20 per $12,240.00 $12.00 $7,344.00 $13.00/ $7,956.00 $24'80 $15,177.60 6,500 sq.ft.Minimum bid per year /cutting J cutting cutting /cutting Price for property-6,500 sq. 22,000,000 $0.00138 $30360.00 $37400.00 $41 5.0017 5.0019 5.0035 ft.or greater up to one acre. /sq.ft. /sq.ft. , /sq ft , /sq ft ,800.00 /sq ft $77,000.00 Q Price for property-one(1) 6 parcels> 1 $60 $79.00 acre or greater acre 540/acre $240.00 /acre $360.00 560/acre $360.00 /acre $474.00 ca Total Bid: $42,840.0 $45,104.00 $50,116.00 $92,651.60 = X L LI Bid Number. TF0711-17 Page 2 Vendor. Affordable Land Services,LLC Torres Lawn Service Lightfoot Enterprises,Inc. Champion Bushhogging City f State: Liberty,Tx Beaumont,Tx Vidor,Tx Beaumont,Tx Contact: Jake Pennington Gustavo Torres Les Lightfoot Robert L.Kaufman Fax: 936-298-2097 409-838-0911 TMATMOTI'M Desription Unit Price Ext.Price Unit Price Ext.Price Unit Price Ext. Price Unit Price Ext.Price Price for property-less than 612 cuttings $26 (1591200 $18,360.00 $44 $35.75 6,500 sq.ft.Minimum bid per year !cutting , . /cutting ,360.00 426,928.00 $21,879.00 /cutting /cutting Price for property-6,500 sq. 22,000,000 sq. S.0036 5.0046 $.0044 5.0055 ft.or greater up to one acre. ft. /sq.ft. $79,200.00 !sq ft 41 01,200.00 /sq ft $96,800.00 /sq ft $121,000.00 Price for property-one(1) 6 parcels> 1 $195 $125 5125 $240.00 acre or greater. acre /acre 51,170.00 /acre $750.00 /acre $750.00 /acre $1,440.00 Total Bid $96,282.0 $120,310.0 S 124,478.01 $1447319.0 Vendor . Yardboy Lawricare North tar Farm&Ranch Wingate Environmental,LL City!State: Beaumont,Tx Beaumont,Tx Beaumont,Tx Contact: Timothy Gregory Iketha Saunders Tory Wingate Fax: 409-833-7980 409-860-5274 409-833-6348 n a Desriptlon + Unit Price Ext.Price Unit Price Ext.Price Unit Price Ext.Price Price for property-less than 612 cuttings $41 525,092.00 S77 $47,124.00 $25 $15,300.00 6,500 sq.ft.Minimum bid per year /cutting /cutting /cutting Price for property-6,500 sq. 22,000,000 sq. S.0065 $.0077 S.06 ft.or greater up to one acre. ft. /sq.ft. $143,000.00 /sq ft $169,400.00 /sq ft. $1,320,000.00 Price for property-one(1) 6 parcels> 1 $90 $540.00 S77 $462.00 $45 4270.00 re re acre acre acre Total Bid. $168,632.00 $216,986.00 41,335,570.0 *QTY'S ARE FOR BID PURPOSES ONLY As shown highlited above.Lene'Nursery is the lowest qualified Bidder ACTIVE CITY PROPERTY EXHIBIT "B" ACTIVE CITY PROPERTY 05/13/11 11:29:12 ACTIVE CITY PROPERTY PAGE 1 ACCT# D/V STNAM LOTLOC LOTLO2 SQ.FT. 2778 NE345 D CASE ST 3266 6334 SE778 EUCLID 2650 14208 SE785 HOUSTON ST 2650 8750 NE272 IRONTON RIGHT OF 4330 17031 SE660 IRVING 0 LINCOLN 710 10699 NE333 IVES 2082 18310 NE313 JEANETTE 405 10296 NW036 PINE BURR BLVD 5685 4710 9E777 SARAH 1980 93116 TOTAL COUNT 9 SE735 V ANGELINA 2900 BLK CLOSED CITY STREET 6000 SE738 ASHLEY ST JIROU UNIMPROVED RIGHT OF WAY EASTBOUND 9900 NE102 ASTOR ENTER FROM MANNING LEFT OF 480 E DELAWARE ROW 9600 14400 SE002 AVENUE A ROW RIGHT OF 1.410 VIRGINIA 18975 SE760 AVENUE A 2ND RIGHT 2375 @ BOLIVAR 12500 SE123 AVENUE B ROW BEHIND 4110-4130 INEZ 8250 SE775 AVENUE C RIGHT OF 3470 8250 SE772 AVENUE D RIGHT OF 727 7250 NE280 BESSEMER LEFT OF 4204 51000 NE004 BETHLEHEM ROW FROM JOHNSON TO UTICA 9685 NE318 BEVERLY LEFT OF 4335 9000 SE423 BLANCHETTE RIGHT OF 3006 @ 5TH ROW 7000 NW031 BLUEBONNET ROW BETWEEN 7965 & 7975 6000 SE278 BONHAM ROW 300 VICTORIA 0 1200 BONHAM 25575 SE733 BRANDON RIGHT OF 4078 @ NOLAN 5440 SE773 BRANDON RIGHT OF 4373 14000 NE189 BRICKYARD LEFT OF 2330 4350 SE358 BROOKLYN LEFT OF 1950 3750 SE337 BROOKLYN LEFT OF 2350 0 STANTON 1750 SE771 BROOKLYN 2000 TRIANGLE BETWEEN DEVILLENEUVE & LINCOLN 21000 SE196 BROUSSARD 3600 0 HEGELE 2260 SE481 BURT BEHIND 1435-55 CARROLL ALLEY 4125 NE297 CABLE 2ND RIGHT OF 1420 68180 SE234 CARDINAL RIGHT OF 2920 THRU TO DEAD END OF PRADICE UNIMPROVED R O W 840 SE558 CARROLL 3RD RT OF 1786 RIGHT OF WAY 36000 SE014 CARTWRIGHT ROW LEFT Of 2655 S 11TH 10925 SE788 CENTER RIGHT OF 1025 6000 SE696 CHAISON BTWN 4395 & 4405 UNIMPROVED R-O-W WOODROW 7500 NE148 CHARLES LEFT OF 2940 2250 NE357 CHERRY BTW 3445 & 3450 UNIMPROVED R.O.W. 14144 NE279 CHRISTOPHER LEFT OF 3165 18975 SE791 CHURCH LEFT OF 780 @ KENNETH 3750 SE596 CHURCH LEFT OF 995 12600 NE309 CLEVELAND LEFT OF 3990 HAYES STREET RIGHT WI WAY 21150 SW038 COLLEGE ® PARKSHADOWS SW & SE CORNERS 15'WIDE STRIPS 17145 NE353 CONCORD 60' FR RATCLIFF (2800 ELK EVENSIDE) BIDS CITY 05/13/11 11.29:12 ACTIVE CITY PROPERTY PAGE 2 ACCT# D/V STNAM LOTLOC LOTLO2 SQ.FT. 7500 SE550 V CORLEY LEFT OF 2047 8250 SE623 CORLEY RIGHT OF 1820 @ AVE E NE215 COTTONWOOD 2200 BLOCK ROW NEXT TO COTTONWOOD PARK 3000 12120 SE750 CROCKETT/HOLLYWOOD/S 6TH R.O.W. SE377 DAUPHINE BEHIND 2500 & 2600 BLOCK 11840 NE331 DELAWARE E 460 (VAC LOT) ADDRESS IS PAINTED ON DRIVEWAY 6750 NE330 DELAWARE E 470 (VAC LOT) ADDRESS IS PAINTED ON DRIVEWAY 7020 NE338 DELAWARE E 480 (VAC LOT) ADDRESS IS PAINTED ON DRIVEWAY 7020 8250 NE352 DELAWARE RIGHT OF 2031 67710 SE017 DELORES ROW LEFT OF 3279 W EUCLID TO 3900 FANNETT 2000 NE124 DUKE DEAD END (ROW) 4125 NE320 EARL RIGHT OF 1603 RIGHT OF WAY INCLUDING ALLEY 12375 SE617 ECTOR LEFT OF 4150 3960 NE356 ELDER LEFT OF 3460 STREET R.O.W. 7150 SE629 ELINOR RT OF 3310 ROW 3000 NE113 ELM 600 DEAD END UNIMPROVED ELM STREET ROW SE020 ESTELLE STREET ROW RT OF 3495 WAVERLY TO ST JAMES 18000 12600 SE627 EUCLID W LEFT OF 3490 R 0 W 12000 SE628 EUCLID W LEFT OF 3505 RIGHT OF WAY SE737 EVALON ST EAST BOUND @ JIROU RIGHT OF WAY 9900 8250 SE483 EVALON 2ND RIGHT OF 1247 42161 SE663 FANNETT RIGHT OF 4255 ACROSS BY DRAINAGE DITCH 12375 NE339 FLETCHER @ PRIMER SW CORNER 4032 SE693 FLORIDA @ MADDOX ACROSS 5215 MADDOX SE CORNER NE180 FORREST LEFT OF 2484 @ COTTONWOOD INCLUDING ALLEY 10725 14340 SE314 FORSYTHE RIGHT OF 2630 AMARILLO ROW SE547 FRANKLIN (BEHIND 1293 ORANGE) 3600 7590 SE758 FRANKLIN LEFT OF 2260 8250 SE447 FULTON LEFT OF 1028 NLD EDWARDS SCHOOL 114240 E135 GALVESTON STREET O 8100 SW040 GERALD ST R.O.W. 12225 NE152 GILL E LEFT OF 645 10584 NE298 GILL 2120 2ND LEFT OF 7000 SE310 GLENWOOD 4TH RT OF 3505 @ 11TH 7750 SE776 GOLIAD LEFT OF 3610 22820 SE574 GRAND 1100 @ 900 MILLER NW CORNER SE650 GRAND 2ND LEFT OF 1035 TO THE REAR ON LONG 3750 SE•131 GRAND 2ND LEFT OF 1035 @ LONG 6175 NE354 GRAND 3RD LEFT OF 3255 @ POPE 6500 SE669 HAGNER 5300 BLK DEADEND OFF W CARDINAL ROW 3900 NE112 HARDING LEFT OF 4015 UNIMPROVED HAYES STREET ROW 8400 SE781 HARRIOT LEFT OF 2420 15500 SE276 HARRIOT RIGHT OF 2675 @ GOLIAD 5600 i 18975 SE731 HOUSTON 2ND LEFT OF 3975 @ HEBERT SW025 IH 10 N RIGHT OF 205 RIGHT OF SHELL STATION FACING IH-10 9900 SE164 IH 10 S RIGHT OF 210 CEDAR WEST ROW-CUT TO BAYOU 57950 SE707 IOWA LEFT OF 1185 8250 6450 SE793 IRBY E LEFT OF 665 5120 SE635 IRVING RIGHT OF 2150 i BIDS_CITY 05/13/11 11:29:12 ACTIVE CITY PROPERTY PAGE 3 ACCT# D/V STNAM LOTLOC LOTLO2 SQ.FT. NW025 V JACKIE ROW BTWN 7855 & 7865 SHEILA 5000 SE548 LAMAR CENTER OF 1100 BLK EVEN SIDE 5600 SWO09 LANDIS LEFT OF 8985 670 1 NE128 LASALLE RIGHT OF 635 E 1600 18961 SE703 LAUREL LEFT OF 3650 NORTH TO AREA PARKS MAINTAINS 9004 NE334 LEIGHT 2115 RIGHT OF 7000 SE562 LELA RIGHT OF 1920 NE178 LETHIA @ PRIMER RIGHT OF LIFT STATION 5525 7750 SE789 LIBERTY 2ND LEFT OF 2120 (2196) SW031 LIBERTY 3.300 BLK UNDER BRIDGE FROM DITCH TO FENCE OF ADJOINING PROPERTY 5520 SE708 LINCOLN @ VERONE NW CORNER 10725 NE336 LINSON @ PLUM NE CORNER 9230 NE003 LINSON BEHIND 1585-1505 ENTER FROM ISLA 17825 NE243 LIVEOAK 1000 BLK @ 2400 BLK CABLE NE CORNER 17500 NE207 LUCAS E NE CORNER @ SUTHERLAND 2000 SW041 LUCAS W .FRONT OF 610-630 SE734 LUCILLE ST DEAD END UNIMPROVED STREE R.O.W. 900 9775 SE790 LYLE 1200 @ 2200 ORANGE NE CORNER 16050 SE782 MADDOX 4715 @ ALABAMA VACANT LOT 7400 SE729 MADISON LEFT OF 865 27225 NE335 MAGNOLIA @ LIVEOAK NW CORNER NE235 MAGNOLIA A/F LEIGHT ST TO A/F 3555 MAGNOLIA 32676 10050 SE512 MAGNOLIA LEFT OF 1037 15755 NE348 MANNING @ TALIAFERRO SE CORNER 1350 NE257 MANNING RIGHT OF 190 4995 NE111 MANNING RIGHT OF 230 VIRGIL STREET RIGHT OF WAY 7020 NE340 MANNING RIGHT OF 475 NE341 MANNING 400 BLK (156' FROM NE CNR TALIAFERRO & MANNI 7020 16445 NE344 MAPLE @ OAKLAND SW CORNE 29700 NE351 MAPLE RIGHT OF 1339 NE355 MASHED 0 2600 BLK R.O.W. DEAD END 3575 2500 SE471 MCFADDIN LEFT OF 2483 23750 NW033 MCLEAN RIGHT OF WAY @ CALHOUN SE546 MLK 400 BLOCK EVEN SIDE FROM CROCKETT TO BOWIE 32130 NE325 MONROE RIGHT OF 2375 @ PITTSBURGH 18975 SE792 NECHES (N1501FROM NW CNR NECHES @ CROCKETT) 1495 13300 SW042 NORRIS LEFT OF 2650 12375 SE677 NORTH ACROSS FROM 1180 28675 NE308 OAKLAND BEHIND 2070-38 SE195 OAKLAND LEFT OF 63 ROW 9000 SE770 OAKLAND 100 BLK (R.O.W.) SOUTH FROM LAUREL ST 8500 8250 SE666 ORANGE LEFT OF 2835 NE349 OSBORN LEFT OF 4505 UNIMPROVED R.O.W. 7620 SE687 PARK LEFT OF 4490 REAR & 10' OF ALLEY 1500 NE322 PENNOCK RIGHT OF 5045 7000 12172 SE480 PENNSYLVANIA RT OF 1795 @ JACKSON 22410 NE040 PINE RIGHT OF 3595 NE072 PLUM ST ROW REAR OF 2605 CONCORD 9600 NE300 POPE ACROSS FROM 2163 INCLUDING DITCH 8250 BIDS CITY 05/13/11 11:29:12 ACTIVE CITY PROPERTY PAGE 4 ACCT# D/V STNAM LOTLOC LOTLO2 SQ.FT. 8250 NE332 V POPE LEFT OF 1935 8250 NE281 POPE RIGHT OF 2131 SE755 POWELL BEHIND 735 SCHWARNER 2250 SE779 POWELL BEHIND 755 SCHWARNER 2250 8250 SE774 PRADICE RIGHT OF 4315 22500 SE697 PRAIRIE ACROSS FROM 3110 ON 6TH STREET 5040 SE039 PRESTON 2ND LEFT OF 3765 15000 NW015 RIDGELAND LEFT OF 3390 COOLIDGE ROW SE730 RUSK BTW 2000 & 2100 BLK UNIMPROVED FIFTH ST R O W 3000 SE115 RUSK RIGHT OF 2195-97 6TH STREET RIGHT OF WAY 8175 10400 SE557 RUSK 2200 BLK 0 GUFFY ODD SIDE RIGHT OF WAY gool SE465 SABINE PASS LEFT OF 2185 10530 810 SE736 SABINE PASS 2ND LF 2185 0 MARY 100 0 NW034 SAN CARLOS RIGHT OF 8010 8 3390 SE311 SCHWARNER ACR FR 810-20 THRU TO POWELL 6500 SE318 SHAMROCK 2ND LEFT OF 444 ROW SE402 SOUTH ACROSS FROM TO THE LEFT OF 2995 ENTERGY FENCELINE 6000 9900 SE508 SOUTHERLAND RT OF 2255 @ GEORGE 8050 NE327 SPRUCE RIGHT OF 950 9095 NE219 ST HELENA LEFT OF 2075 _ 8250 NE350 ST HELENA LEFT OF 3910 12375 NE358 ST HELENA RIGH TOF 2485 ® COTTONWOOD SE595 STANTON 700 BLOCK 52FT FROM IRVING (ODD SIDE) 5712 NE342 TALIAFERRO 2900 (S 120' FROM SE CNR MANNING 0 TALIAFER 7705 NE343 TALIAFERRO 3100 BLOCK 0 DELAWARE NW CORNER 14725 6960 NE314 TANNIS BEHIND 2810 9300 NE321 TEXAS INTO PLUM R.O.W. NE182 TULANE LEFT OF 2068 INCLUDING DITCH 8250 7500 NE110 TULANE RIGHT OF 2098 NE020 TULANE ROW LEFT OF 3190 CORDOVA 3600 17810 SE624 VIRGINIA ST ROW FROM BOOKER TO S 4TH SE600 WASHINGTON 2700 BLOCK ® GOLIAD NW CORNER 6600 18975 NE217 WEST ® IVES NW CORNER 23400 NE359 10TH ST N LEFT OF 2530 16240 SE626 11TH FROM FANNETT TO EDMONDS 39386 SWO10 23RD STREET ROW DEAD END OFF LAUREL SE751 5TH S LEFT OF 4490 (4510 S 5TH ST) 8150 SE390 7TH RIGHT OF 2440 0 BOLIVAR ST ROW 3000 TOTAL 2088368 COUNT 172 FINAL TOTALS 2181484 TOTAL COUNT 181 * * * E N D O F R E P O R T BIDS CITY ACTIVE ABANDONED PROPERTY ACTIVE ABANDONED PROPERTY 05/13/11 11:22:57 ACTIVE ABANDONED PROPERTY PAGE 1 STATUS SUBDIV SEQ * LOTLOC LOTLO2 SQ. FT./CUT 2440 D 700 300 9 PARK 4487 4118 37760 500 5 SARAH 3075 6558 TOTAL COUNT 2 8250 V 68000 42900 0 ADILADE ST RT OF 3950 16550 2100 2 AGNES 2ND LEFT OF 4270 7524 LASALLE 37950 258417 1700 9 ALBANY RIGHT OF 2180 10850 88000 1 AVENUE A LEFT OF 2875 7750 8250 5260 14300 3 AVENUE E LEFT OF 1469 5260 18500 4 AVENUE E LEFT OF 1505 a CRAIG 2600 245404 1500 7 BEATRICE LEFT OF 2480 IN THE CURVE 1 206105 1100 6 BEECH 1200 0 1400 CENTER SE CORNER 177065 065 8250 3350 20700 7 BIGNER 3RD RIGHT OF 6750 8911 41400 1600 9 BOB LEFT OF 3915 0 HEBERT 8250 12200 4200 4 BRANDON RIGHT OF 3860 8625 67700 4700 6 BRENHAM W LEFT OF 3030 2875 67700 6400 1 BRENHAM W LEFT OF 3079 52800 48500 3 BUCHANAN LEFT OF 2425 (2405) 9900 11220 52800 48700 9 BUCHANAN RIGHT OF 2425 258417 900 6 BUCHANAN RT OF 2130 @SHEFFIELD ALSO 10X313 ROW ACROSS FROM 16665 12550 400 2 CABLE LEFT OF 1575 2500 46650 51300 0 CALDWELL RIGHT OF 1245 INCLUDING ALLEY & DITCH 17375 45850 3100 0 CAMPUS RIGHT OF 905 15500 52800 31000 3 CARNEGIE RT OF 4450 @ FILLMORE 14250 203102 800 2 CARROLL 1700 Q 1400 LAMAR SW CORNER 1900 46650 4000 4 CATALPA 2ND RIGHT OF 824 6555 12100 14900 9 CENTER LEFT OF 1254 12100 5900 0 CENTER ST EAST SIDE (NORTH Z00' FROM GLADYS) 9750 9700 26200 2 CHAMBERLIN RIGHT OF 1534 14060 30300 900 9 CHANDLER 7TH LEFT OF 6018 21000 38750 8500 7 CHARLES ACROSS FROM 3050 8350 246405 2400 5 CORDOVA RIGHT OF 3035 8250 246405 3200 8 CORDOVA 2ND RIGHT OF 3035 6510 70750 1800 7 COTTONWOOD LEFT OF 1765 4150 450 1800 9 COTTONWOOD RIGHT OF 1765, 2500 67700 3000 2 CROCKETT W LEFT OF 3097 2600 67700 12400 3 CROCKETT W LEFT OF 3112 (ENTER FROM HOLLYWOOD) 5950 67700 300 9 CROCKETT W RIGHT OF 3034 2875 67700 2900 4 CROCKETT W 3RD LEFT OF 3097 7425 273600 4600 0 CUNIFF LEFT OF 745 16500 67050 400 7 DAUPHINE LEFT OF 2545 8250 40750 800 5 DELAWARE E LEFT OF 240 251410 300 1 DELAWARE LEFT OF 1109-29 (FRONTAGE IS 150') 27750 23250 1000 3 DELAWARE LEFT OF 1938 5000 41200 1100 4 DELAWARE RIGHT OF 1170 13000 40750 500 1 DELAWARE 2ND & 3RD RT OF 310 E 33950 6600 8 DELAWARE 400 E ® TALIAFERRO (EVEN SIDE/SE CORNER) 11200 BIDS ABD 05/13/11 11:22:57 ACTIVE ABANDONED PROPERTY PAGE 2 STATUS SUBDIV SEQ * LOTLOC LOTLO2 SQ. FT./CUT V 27.4700 400 6 DEVILLENEUVE ACROSS FROM 915 2000 BROOKLYN 12825 273600 1000 6 DEVILLENEUVE LEFT OF 740 6050 273600 10100 3 DEVILLENEUVE LEFT OF 810 5160 16800 2100 1 DONAHUE LEFT OF 3082 7500 25850 79400 7 DOTY LEFT OF 9135 ACROSS FROM 9130 11700 68000 60600 3 ELINOR RIGHT OF 3085 8250 70450 9900 4 EMILE RIGHT OF 2325 9050 32450 8100 9 EMILE 2300 @ BOLIVAR NW CORNER 9360 35600 1300 9 EMMETT 60 FT FROM CORNER @ NECHES 8400 215200 3600 1 EMMETT 600 BLK (152' FROM GRAY 7500 68000 41800 3 ETHEL 2ND LEFT OF 3930 @ FANNETT 8250 1951 15500 5 EUCLID LEFT OF 1075 INCLUDING ALLEY 9775 12100 15200 3 EVALON @ 1200 CENTER NE CORNER 6175 12100 13700 4 EVALON 1100 @ 1100 CENTER SE CORNER 12100 17500 4 EVALON 2ND LEFT OF 1040 8250 8250 12100 2200 8 EWING LEFT OF 1380 2145 8700 24500 8 EWING LEFT OF 145 10725 65900 26400 5 FANNIN 2ND RIGHT OF 1652 @ AVE C 10075 52800 26700 5 FILLMORE RIGHT OF 2312 @ CLEVELAND 10725 - 46760 4000 1 FLETCHER @ PRIMER SE CORNER 38100 100 2 FLETCHER LEFT OF 195 7155 46750 3700 8 FLETCHER LEFT OF 545 10600 46760 4100 9 FLETCHER RIGHT OF 460 7000 50 38100 400 6 FLETCHER 253 LEFT OF 57 12100 15500 6 FORREST (REAR OF 1108 EVALON) 5750 46650 54400 5 FORREST 2000 BLK ODDSIDE @ MAPLE SW CORNER 13075 46650 54600 0 FORREST(BEHIND 1240 ISLA) 27975 OM MANCHESTER SLING 14700 24500 1900 1 FREDERICK CENTER OF 300 BLOCK ACROSS'FR 22200 500 9 GARLAND LEFT OF 165 @ HIGHLAND 7800 261420 10700 7 GILL 2ND RIGHT OF 1540 7800 12100 6800 1 GLADYS & FORREST NE E100' FROM 3150 12100 10600 9 GLADYS ACROSS FROM 1270 5280 12100 18300 8 GLADYS 1200 BLK @ GRAND SW CORNER 7475 23350 25100 1 GLASSHOUSE LEFT OF 2050 7030 68000 36800 0 GLENWOOD LEFT OF 3453 15500 68000 31500 1 GLENWOOD LEFT OF 3614 7500 68000 32300 5 GLENWOOD 2ND LEFT OF 3639 7000 57200 1800 0 GOLIAD @ MOSS SW CORNER 27225 10850 12000 2 GOLIAD RIGHT OF 2428 @ BOLIVAR 10725 46650 60300 9 GRAND LEFT OF 2735 @ SIMMONS 7500 46650 13400 5 GRAND RIGHT OF 2140 TO MAPLE 15000 21160 20500 2 GRAND RIGHT OF 3198 6500 21160 9550 2 GRAND RIGHT OF 3333 8250 46650 800 1 GRAND 1400 @ 800 LOUISIANA @ IH-10E (TRIANGLE AREA) 11200 28000 16600 7 GRANT LEFT OF 845 8250 32400 22400 0 GULF LEFT OF 1110 8050 261420 2100 0 HALE LEFT OF 1355 30960 258417 8900 8 HALE LEFT OF 1690 8250 261420 6500 7 HALL (DEAD -END AT MARTIN) 8100 BIDS ABD 05/13/11 11:22:57 ACTIVE ABANDONED PROPERTY PAGE 3 STATUS SUBDIV SEQ * LOTLOC LOTLO2 SQ. FT./CUT V 32750 1500 0 HALL 3RD LOT RIGHT OF 3335 7000 23000 78900 1 HARDING RIGHT OF 3990 7750 258417 3600 9 HAYES 3RD LEFT OF 2075 4200 32400 4700 5 HAZEL LEFT OF 1112 7000 59350 6500 2 HEBERT LEFT OF 2155 7750 51800 11500 7 HEGELE RIGHT OF 2420 0 USAN 8250 300007 25600 0 HEGELE RIGHT OF 2525 8250 300007 24400 6 HEGELE 2ND RIGHT OF 2405 6000 51800 7700 9 HEGELE 2000 BLK EVEN SIDE 46' FROM MARIE 7130 70700 500 9 HEMLOCK ACROSS FROM 2245 a BRADLEY 13100 14300 1100 5 HERRING S DEAD -END ON RIGHT (29'xlos' ) 3045 10850 4600 9 HOUSTON ACROSS FROM 1220 5750 300007 28300 4 HOUSTON LEFT OF 3705 6600 60950 2900 2 IRBY E 0 SPARKS SE CORNER OF 14500 281140 1900 4 IRVING LEFT OF 1510 5850 273600 4500 2 IRVING 1500 BLK (NORTH 62' FROM CUNIFF) 7200 46650 58800 2 ISLA (BEHIND 1995 FORREST) 13650 206105 600 6 ISLA LEFT OF 1397 12425 4750 2300 8 IVES ACROSS FROM 1930 4700 43250 4000 6 JACKSON LEFT OF 640 5490 277100 100 2 JACKSON RIGHT OF 440 7980 277100 2800 5 JACKSON 2ND LEFT OF 640 6090 241400 1800 3 JACOBS 2200 0 600 SHERMAN SE CORNER 10125 29375 2000 1 JEANETTE LEFT OF 4355 5750 42950 2100 2 JIROU 1200 BLK 2 LOTS BEHIND 1701 GLADYS 1625 32450 5600 1 JOACHIMI (BEHIND 1510 AVE G) 6390 47400 4900 4 JOHNS RIGHT OF 1435 7425 5000 300 9 JOHNSON LEFT OF 2220 13200 30100 15800 8 KARLETTE 3RD & 4TH LFT OF 5770 15000 300007 13800 0 KENNETH (BEHIND 798 CAMPUS) 17000 18150 2900 2 KENNETH LEFT OF 4180 13200 42900 300 5 KENT RIGHT OF 3160 5720 3300 1700 5 LASALLE LEFT OF 430-32 10800 260419 1400 8 LASALLE RIGHT OF 1670 3750 3300 1600 7 LASALLE RIGHT OF 460-62 6750 50750 2400 9 LAUREL RIGHT OF 2231 @ GUFFEY 10725 20650 200 4 LEE 900 BLK (801FROM BROOKLYN) 12160 7000 200 9 LELA ST 3RD LEFT OF 1930 8750 44100 100 4 LELA 1800 0 BOB SW CORNER 19100 46760 7800 1 LETHIA LEFT OF 230 16500 46760 6300 3 LETHIA RIGHT OF 370 8250 46760 4700 6 LETHIA RT OF & 2ND RT OF 415 16500 46760 3500 1 LETHIA 2ND RIGHT OF 345 8250 46760 5100 8 LETHIA 3RD RIGHT OF 480 7750 274700 7200 3 LEVY 1500 BLK 85' FROM BUFORD EVEN SIDE 7750 43000 5400 6 LIBERTY LEFT OF 2086 13950 2550 3700 4 LIBERTY LEFT OF 2262 7500 273600 6100 9 LINCOLN ACROSS FROM 780 AND ACROSS FROM RIGHT OF 780 12000 46650 52400 7 LINSON & CALDWELL SW CORNER 10725 BIDS ABD 05/13/11 11:22:57 ACTIVE ABANDONED PROPERTY PAGE 4 STATUS SUBDIV SEQ * LOTLOC LOTLO2 SQ. FT./CUT 3120 V 48800 600 4 LINSON RIGHT OF 1590 OMAHA 4875 252411 3100 9 LIVEOAK 2000 BLK BEHIND 2410 32400 13400 1 LONG (BEHIND 996 CENTER) 8250 38200 2000 0 LONG @ 1000 BLK GRAND NE CORNER 8250 32400 17700 0 LONG 1100 BLOCK NORTH SIDE GO EAST 50' FROM CENTER ST 28320 300007 8700 9 LOU BETWEEN 4135 & 4195 8250 12100 1500 2 LOUISIANA RIGHT OF 1370 4100 46650 24900 1 MAGNOLIA LEFT OF 2684 ® SIMMONS (SE CORNER) 13175 46650 59400 0 MAGNOLIA RIGHT OF 2750 6600 2700 200 9 MAGNOLIA RIGHT OF 2914 6750 40750 2300 4 MANNING LEFT OF 185 6750 46750 4800 5 MANNING RIGHT OF 430 12395 207106 600 3 MILLER @ STEPHENSON NE CORNER 12325 53250 800 0 MILLER 800 @ 1100 WILLOW (NW CORNER) 9735 300007 46800 1 MOUTON LEFT OF 4155 18645 19200 3400 4 NECHES LEFT OF 2435-37 7750 59455 800 9 NECHES 1300 120' FROM EMMETT 8680 WEST SIDE 59455 700 1 NECHES 1300 BLK (170' FROM S) ODD/EAST SIDE 19580 59455 1200 1 NECHES 47' FROM EMMETTE WEST 6300 41450 10000 6 NORA LEFT OF 1861 7750 23550 800 0 NORMANDY LEFT OF 2245 @ CORDOVA 8250 12250 7100 8 OGDEN ACROSS FROM 4015 8250 252411 2900 3 OMAHA 2ND RIGHT OF 2440 18975 19200 2600 0 PARK RIGHT OF 2420 @ BOLIVAR 7475 10850 83800 9 PARK RIGHT OF 2820 @ PRAIRIE 9100 18100 2500 5 PAULINE LEFT OF 1676 @ QUINN 19800 32500 300 5 PENNSYLVANIA RIGHT OF AND 2ND RIGHT OF 189.0 11600 48650 600 3 PINE 2ND LEFT OF 3150 4000 52550 8000 3 POLLARD LEFT OF 620 4200 52550 6200 1 POLLARD 3RD RIGHT OF 318 8250 15000 2700 6 POPE RIGHT OF 2347 36850 2700 9 PORT ST 1600 BLOCK EVEN SIDE 100 ' FROM STEWART 12375 21500 21900 0 PRAIRIE RIGHT OF 3170 10725 11 46760 8100 5 PRISCILLA @ E SIMMONS CORNER 46760 7100 6 PRISCILLA EAST SIDE 5'NORTH FROM E SIMMONS 625 46760 7400 0 PRISCILLA EAST SIDE 47'NORTH FROM E SI MMOONS NS 8400 242401 400 0 RATCLIFF LEFT OF 2155 (2135) 7500 30100 10100 8 ROBINSON 2ND LEFT OF 3675 7500 10900 2500 6 ROCKWELL LEFT OF 2447 8250 10900 1400 0 ROCKWELL RIGHT OF 2223 253412 1000 0 ROMAN REAR OF 2310-40 ENTER FROM RAILROAD RT OF WAY 12450 50750 18500 8 RUSK ACROSS FROM THE VACANT YARD TO THE LEFT OF 2228 10450 43250 1000 9 SABINE PASS LEFT OF 1919 @ SCHWARNER 11550 43250 400 2 SABINE PASS RIGHT OF 1833 @ SCHWARNER 11055 43250 1400 1 SABINE PASS 1900 @ 400 MCGOVERN NE CORNER 15000 3850 16300 1 SAN BRUNO LEFT OF 8050 8400 3850 7700 3 SAN BRUNO LEFT OF 8235 2250 273600 6700 6 SCHWARNER ACROSS FROM 830 2375 273600 11200 0 SCHWARNER LEFT OF 720 BIDS ABD 05/13/11 11:22 :57 ACTIVE ABANDONED PROPERTY PAGE 5 STATUS SUBDIV SEQ * LOTLOC LOTLO2 SQ. FT./CUT V 273600 5400 4 SCHWARNER RIGHT OF 720 2375 203102 500 8 SCHWARNER RT & 2ND RT OF 1475 @ CARROLL NE CORNER 9240 13950 2500 8 SHAMROCK 500 @ 1700 TILSON SW CORNER 15525 13950 2200 5 SHAMROCK 500 BLOCK ACROSS FROM-TO RIGHT OF 505 6750 241400 2300 3 SHERMAN @ JACOBS 50' FROM DEADEND ODD SIDE 4370 70700 400 2 SHERMAN LEFT OF 1250 @ HEMLOCK 8908 275800 1000 0 SHERMAN 2ND LEFT OF 1430 5880 275800 2950 5 SHERMAN 3RD RIGHT OF 1240 3150 46760 8400 9 SIMMONS RIGHT OF 205 E 8250 51800 3800 1 SOUTHERLAND 2ND LEFT OF 2235 @ WACO 8845 241400 2900 0 ST ANTHONY LEFT OF 2285 13380 41250 1300 5 ST HELENA RIGHT OF 3360 7242 68000 21500 3 ST JAMES RIGHT OF 3220 @ IOLA 10725 68000 19100 6 ST JAMES RIGHT OF 3370 7000 68000 13500 3 ST JAMES RIGHT OF 3614 7750 207106 2700 9 STEPHENSON @ EVALON SW CORNER 4225 45250 3700 0 TALIAFERRO LEFT OF 3155 6600 64500 1900 2 TEXAS 2ND LEFT OF 2995 7000 46650 8500 9 TEXAS 2ND RT OF 1929 @ ISLA SW CORNER 11375 46650 11000 5 TEXAS 2000 @ ISLA 800 NW CORNER 25575 46650 14100 0 TEXAS 2100 BLOCK (WEST SIDE)100' N FROM MAPLE 7750 64500 2000 0 TEXAS 3RD LEFT OF 2995 7000 64500 2100 8 TEXAS 4TH LEFT OF 2995 7050 26700 2500 2 THREADNEEDLE E RIGHT OF 205 21875 274700 10800 5 VERONE LEFT OF 1730 7050 68000 2000 7 WAVERLY LEFT OF 3325 7750 63300 500 7 WEST 2ND RIGHT OF 3550 7750 21160 17800 1 WEST 4TH LEFT OF 3430 8250 68000 3700 1 WESTMORELAND RIGHT OF 3320 7750 38200 3400 1 WILLOW 1000 BLOCK 100' NORTH OF LONG 6350 38200 2900 1 WILLOW 1000 BLOCK 100' SOUTH OF MILLER 6350 52800 28100 6 WILSON 2200 BLK @ 4400 BETHLEHEM 17825 52800 58400 3 YOUNGSTOWN RIGHT OF 3515 8250 TOTAL 2125794 COUNT 223 Totals TOTAL 2132352 COUNT 225 * * * E N D O F R E P O R T BIDS ABD RICH WITH OPPORTUNITY BEAUMDN* z • E z • A s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the acceptance of a ten foot(10') wide Exclusive Waterline Easement. RECOMMENDATION The Administration recommends acceptance of a Waterline Easement to provide water and fire protection services for Ozen High School located at 3443 Fannett Road. BACKGROUND Beaumont Independent School District has agreed to convey a ten foot(10')wide exclusive Waterline Easement to the City of Beaumont. The Waterline Easement will provide mandatory access to the water lines and fire hydrants for the school property and would also allow for the construction, alteration, operation and maintenance of the said water lines and appurtenances. BUDGETARYIMPACT None. J SET i/2• EXHIBIT W, PAGE 3 OF 3 SOUTHERLAND STREET POINT OF BEGINNING SET 1/2- ON ROD DE EXCLUSIVE CAPPED IRON ROD (CALLED S 89'23'22'E 635.28 IRON ROD FROM FITTZ&SH IPMAN.INC. 1997 PLAT) Z'WIRVALINE EASEMENT S 895422" E 635.26 4Q .1 385.83 249.43 od 0 CENTERLINE P.O.S. L3 10' WE EXCLUSIVE ro TAP A L————— WATER LINE EASEMENT c SURVEYOR'S CERTIFICATION: / / 3.52 --�\ \ I DO HEREBY CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEF, THAT THIS IS AN ACCURATE PLAT OF A SURVEY&DESCRIPTION MADE ON THE GROUND UNDER MY SUPERVISION ON AUGUST 2, 2011. I- /,//i :R W Uj WALTER J. KSAZEK r.,�a��IST,��,�:a0&�� P.O.T. 10'NMADE EXCLUSIVE F,3a f5 REGISTERED PROFESSIONAL LAD SURVEYOR 0. 5321 #' 7C • y, TAP A NUMBER DIRECTION DISTANCE WAS � EASEMENT 3 Z (n WALTER J. KSIAZEK Li N 89'54 22" W 77.01 `NI ' e • 4111 L2 N 65 38 45" W 100.09 Z V • ' L3 N 22 W 81.50 °D �••• S>s10• BEAUMONT INDEPENDENT S� '� "'••'•OQ" SCHOOL DISTRICT L4 N 00'0;'38 E 65.96 j_� 8Vl'fy TAX/016700-000-001000-00000-6 I.5 - S 45W 38" W 92.G0 Ze" 0 COMMENCING POINT FOUND 1/2" ju (CALLED 570.00) EAST 570.00 AST 150.27 CALLED 150.00) d SET 1 2 (ASSUMED BASIS OF BE INGS a FOUND 1 2 /- BEAUMONT - } NY ) > IRON ROD CAPPED SCHO IRON ROD CLERKS FILE N .C. rc� ° 0 30 Q (CALLED 1 o 0�3pj1.d O'Q2 1r a C-I G SHEET NO. B L o c K 3 Z � � F 8n 10' WIDE.EXCLUSIVE WATER LINE EASEMENT VOL DIXIE 7.PC' 9. MRS.C. �, II�IC. �: BISD 3 LOT 3 I LOT 2 I LOT 1 I'M CORN COURT,BEADMDNT,TEXAS OZEN ELEMENTARY PROJECT NO. O:\PROJECTS\ 33\09048T33.dwg Aug 03, 2011 03:17pm (�)832- FAX(4D9)832-7303 BEAUMONT, TEXAS 09048 qw DATZ,8- TASK 33 RESOLUTION NO. WHEREAS, the Beaumont Independent School District has agreed to convey a ten (10)foot wide exclusive water line easement, said easement being out of the J.W. Bullock Survey, Abstract No. 7, as described in Exhibit "A" and shown on Exhibit "B," attached hereto, to the City of Beaumont for the purpose of providing water and fire protection services for Ozen High School located at 3443 Fannett Road and allowing for the construction,alteration,operation and maintenance of said water lines and appurtenances; and, WHEREAS, the City Council has considered the purpose of said conveyance and is of the opinion that the acceptance of said conveyance is necessary and desirable and that same should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and THAT the easement conveyed by the Beaumont Independent School District, as described in Exhibit"A" and shown on Exhibit"B,"be and the same is hereby, in all things, accepted. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - � 11 Fittz&Shipman INC. EXHIBIT "A",PAGE 1 OF 3 Consulting Engineers and Land Surveyors �i CENTERLINE DESCRIPTION Ronald D.Fittz,P.E.,RP.L.S.(1948-1987) Terry G.Shipman,Chairman of Board OF A Billy).Smith,Jr.,President 10' WIDE EXCLUSIVE WATER LINE EASEMENT Donald R.IGng,P.E. Michelle Falgout,P.E. • OUT OF THE Walter J.Ksiazek,R.P.L.S. J.W. BULLOCK SURVEY,ABSTRACT 7 JEFFERSON COUNTY,TEXAS AUGUST 3,2011 That certain centerline description for a 10'wide exclusive water line easement, out of the J. W. Bullock Survey, Abstract 7 Jefferson County, Texas and being across a tract conveyed to Beaumont Independent School District, Tax#016700-000-001000-00000-6, said centerline description being more particularly described by the courses and distances as follows: Note: Assumed Basis of Bearings is the north line of Block 3 of Dixie Gardens Addition, a plat recorded in Volume 7, Page 49 of the Ma Records of Jefferson C 9 p County, being ast. Y, 9 COMMENCING at a W iron rod found for the northwest comer of Lot 3, Block 3 of said Dixie Gardens Addition conveyed to Paul James Duriso and wife, May Frances Duriso as recorded in Volume 1910, Page 333 of the Deed Records of Jefferson County, Texas and the northeast comer of a called 27.53 acre tract conveyed to the Beaumont Independent School District as recorded in Clerks File No. 9739998 of the Official Public Records of Jefferson County, Texas; THENCE East along the north line of said Dixie Gardens Addition, at a distance of 150.27 feet(called 150.00 feet) pass a '/" iron rod found in the west right-of-way line of 5"' Street for the northeast comer of Lot 1 of said Block 3 conveyed to Ella Mae Mitchell as recorded in Clerks File No. 9462996 of the Official Public Records of Jefferson County, Texas, and continuing a total distance of 570 feet to a '/2" capped iron rod set in the west right-of-way line of South 4t' Street for the southeast corner of the said Beaumont ISD tract; THENCE North 00°04'17"West along the said west right-of-way line of South 4t' Street and the east line of the said Beaumont ISD tract a distance of 812.92 feet(called North 00 026'43"West-Fittz& Shipman, Inc. 1997 plat) to a point for the POINT OF BEGINNING of the said centerline description from which a '/" capped iron rod set at the intersection of the south right-of-way line of Southerland Street and the said west right-of-way line of South 4t' Street bears North 00 004' 17"West 103.61 feet; THENCE along the said centerline of a 10'wide water line easement with the following courses and distances; North 89°54'22"West a distance of 77.01 feet to an angle point; North 65 036'45"West a distance of 100.09 feet to an angle point; North 89 054'22"West a distance of 81.50 feet to an angle point for the POINT OF BEGINNING of Tap A from which the POINT OF TERMINATION of Tap A bears South 00 005'38"West 3.52 feet and South 45 005'38"West 92.00 feet; North 00 005'38"West a distance of 62.44 feet to a point in the south right-of-way line of Southerland Street and the north line of the said Beaumont ISD tract for the POINT OF TERMINATION of the said 10'wide water line easement from which the said '/" capped iron rod set at the said south right-of-way line of FITTZ&SHIPMAN,INC. Project No.09048Tsk33 Plat&Description 1405 Cornerstone Court- Beaumont,Texas 77706 - (409)832-7238 -fax(409) 832-7303 Tx Board of Prof Engineers Firm No. 1160•Tx Board of Prof Land Surveyors Firm No. 100186 EXHIBIT "A" EXHIBIT"A",PAGE 2 OF 3 Southerland Street and the said west right-of-way line of South 0 Street bears South 89 054'22" East 249.43 feet (called South 89 023'22" East-Fittz& Shipman, Inc. 1007 plat). This description is based on a survey and plat made by Fittz& Shipman, Inc. on August 2, 2011. Walter J. Ksiaze �E 0 F T� Registered Professio al Land Su yor No. 5321 .��,�•__:; To M It WALTER J. MAZE, l�N��'8816•��, gfil�V� FITTZ&SHIPMAN,INC. Project No.09048Tsk33 Plat&Description RICS WITS arvenTUXITY BEAD' REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS AUGUST 16,2011 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-12/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider amending the FY 2011 Budget 2. Consider amending the FY 2011 Budget, specifically the Debt Service Fund 3. Consider amending the FY 2011 Budget related to the Water Fund 4. Consider amending the FY 2011 Budget, specifically the Municipal Transit Fund 5. Consider amending the FY 2011 Budget to transfer funds to the Employee Benefits Fund 6. Consider amending the FY 2011 Budget, specifically the Hotel Occupancy Tax Fund 7. Consider authorizing the City Manager to receive funding in the amount of $3,358,800 through the Department of Homeland Security 2009 Port Security Grant Program(PSGP), and enter into a memorandum of understanding with Jefferson County to facilitate expenditure of the grant funding through the PSGP fiduciary process 8. Consider authorizing the City Manager to execute a contract for the Wastewater Treatment Plant Sludge Pump Replacement Project 9. Consider approving change order No. 3 decreasing the contract amount for the Calder Avenue Drainage and Pavement Improvement Project-Phase R 10. Consider approving a resolution to write-off uncollectible delinquent accounts 11. Consider approving a contract for the purchase of two Bar Screens for use at the Wastewater Treatment Plant 12. Consider approving the purchase of a new phone system for City Hall PUBLIC HEARING * Conduct a public hearing to receive comments related to a grant application and a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System 13. Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System PUBLIC HEARING * Conduct a public hearing to receive comments related to a grant application and a contract with Texas Department of Transportation to receive State Public Transportation Funds 14. Consider authorizing the City Manager to submit a grant application and execute a contract with Texas Department of Transportation to receive State Public Transportation Funds COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Mitchell Normand at 880-3777 three days prior to the meeting. 1 August 16,2011 Consider amending the FY 2011 Budget RICH WITH OPPORTUNITY BEAUMOI*T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget RECOMMENDATION Administration recommends that Council amend the FY 2011 Budget to appropriate $2,940,000 in the General Fund to be transferred to the Capital Reserve Fund,the Employee Benefits Fund and the General Liability Fund. BACKGROUND Although the General Fund's FY 2011 Budget anticipated a shortfall of$2.2 Million,projections for FY 2011 show that the fund will actually have excess revenues over expenditures of$2.16 Million. These excess revenues provide the opportunity to make transfers to three other funds to provide stability in those funds. The proposed appropriation would be allocated as follows: Transfer To: Proposed Amendment Capital Reserve Fund $ 1,000,000 Employee Benefits Fund 540,000 General Liability Fund 1,400,000 Total General Fund Amendment $ 2,940,000 The Capital Reserve Fund is used for facility improvements as well as vehicle and equipment purchases. Transferring $1 Million from the General Fund to Capital Reserve will allow the City to use excess cash to fund enhancements to facilities throughout the City, equipment purchases and fleet purchases. The Employee Benefits Fund accounts for the City's employee health claims,workers' compensation, dental insurance premiums and oversees the administration of these programs. In FY 2011, the City budgeted$10,500 per employee in each fund to be transferred to the Employee Benefits Fund to cover each fund's portion of costs. During the process of preparing Budget Amendment August 16, 2011 Page 2 the FY 2012 budget, it was determined that the per employee amount needed to be increased to $11,000. Transferring the $540,000, $500 per employee in the General Fund,will help provide stability to the Employee Benefits Fund. The proposed FY 2012 Budget includes $11,000 per employee. The General Liability Fund accounts for all liability claims and lawsuit settlements for the City. In anticipation of settlements projected through the end of FY 2011 and in FY 2012, it is recommended that an additional $1,400,000 be transferred to cover these expenditures. No transfer is proposed for FY 2012. BUDGETARYIMPACT After including the proposed transfers in the amount of$2,940,000, the General Fund is expected to use $738,400, of fund balance in FY 2011. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO TRANSFER $2,940,000 FROM THE GENERAL FUND TO THE CAPITAL RESERVE FUND, EMPLOYEE BENEFITS FUND AND GENERAL LIABILITY FUND; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010, through September 30, 2011, be and the same is hereby amended to appropriate and transfer the sum of$2,940,000 from the General Fund to the Capital Reserve Fund, Employee Benefits Fund and General Liability Fund as shown below: Transfer To: Proposed Amendment Capital Reserve Fund $1,000,000 Employee Benefits Fund 540,000 General Liability Fund 1.400.000 Total General Fund Amendment $2,940,000 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid,such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 2 August 16,2011 Consider amending the FY 2011 Budget, specifically the Debt Service Fund RICH WITH OPPORTUNITY an BEAUlm r T • E • X • A , s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget, specifically the Debt Service Fund. RECOMMENDATION Administration recommends that Council amend the FY 2011 Budget to appropriate additional revenue and expenditures in the Debt Service Fund. BACKGROUND In accordance with Article VI of the City Charter,the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget. The details of the amendments are as follows: Debt Service Original Budget Proposed Amendment Amended Budget Total Expenditures $ 15,389,500 $ 17,709,300 $ 33,098,800 Total Revenues $ 14,489,700 $ 20,169,100 $ 34,658,800 As part of the 2011 bond issue,the City refunded 2001, 2003 and 2006 Certificates of Obligation. The refunding was not appropriated in the FY 2011 Budget because it was not known at the time the budget was prepared. The refunding was offset by bond proceeds. BUDGETARYIMPACT There are additional revenues to cover the increase in expenditures in the Debt Service Fund. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO APPROPRIATE ADDITIONAL EXPENDITURES AND REVENUES IN THE DEBT SERVICE FUND; PROVIDING FOR SEVERABILITY;AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010 through September 30, 2011, be and the same is hereby amended to appropriate additional expenditures and revenues in the Debt Service Fund as shown below: Debt Service Original Budget Proposed Amendment Amended Budget Total Expenditures $ 15,389,500 $ 17,709,300 $ 33,098,800 Total Revenue $ 14,489,700 $ 20,169,100 $ 34,658,800 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid,such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 3 August 16,2011 Consider amending the FY 2011 Budget related to the Water Fund RICH WITH OPPORTUNITY BEAU' ON* T • E x , A s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget related to the Water Fund. RECOMMENDATION Administration recommends that Council amend the Fiscal Year 2011 Budget to appropriate additional revenue and expenditures for FY 2011 based on year end projections in the Water Fund. BACKGROUND In accordance with Article VI of the City Charter,the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget. The details of the amendments are as follows: Water Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 42,279,700 $ 795,300 $ 43,075,000 Total Revenues $ 40,011,200 $ 781,400 $ 40,792,600 During FY 2011,the Water Fund experienced additional overtime, capital purchases and debt service payments not included in the original budget. Also included in the proposed amendment, is a transfer of $67,000 to the Employee Benefits Fund. In FY 2011,the City budgeted$10,500 per employee in each fund to be transferred to the Employee Benefits Fund to cover each fund's portion of costs. During the process of preparing the FY 2012 budget, it was determined that the per employee amount needed to be increased to $11,000. Transferring the $67,000, $500 per employee,will help provide stability to the Employee Benefits Fund. The proposed FY 2012 Budget includes $11,000 per employee. The summer's drought conditions have led to the Water Fund's revenues being higher than anticipated in the FY 2011 Budget. BUDGETARYIMPACT Revenues for FY 2011 are expected to be greater than what was anticipated in the budget and, along with fund balance,will be sufficient to cover the increased expenditures in the Water Fund. The ending fund balance projected for FY 2011 is 17.2% of projected expenditures. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO APPROPRIATE ADDITIONAL EXPENDITURES AND REVENUES IN THE WATER FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010 through September 30, 2011, be and the same is hereby amended to appropriate additional expenditures and revenues in the Water Fund as shown below: Water Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 42,279,700 $ 795,300 $ 43,075,000 Total Revenues 40,011,200 781,400 40,792,600 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid,such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That ail ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 4 August 16,2011 Consider amending the FY 2011 Budget, specifically the Municipal Transit Fund RICH WITH OPPORTUNITY BEAUMON* T • E • x , A , s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget, specifically the Municipal Transit Fund. RECOMMENDATION Administration recommends that Council amend the FY 2011 Budget to appropriate additional revenue and expenditures in the Municipal Transit Fund. BACKGROUND In accordance with Article VI of the City Charter,the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget, and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred. Approving the proposed amendments will ensure that expenditures are within the approved budget. The details of the amendments are as follows: Transit Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 4,895,000 $ 223,200 $ 5,118,200 Total Revenue $ 4,754,200 $ 706,000 $ 5,460,200 The Municipal Transit Fund is projected to exceed budgeted expenditures. This is directly related to capital expenditures,totaling$688,000, associated with a federal grant that the City was able to utilize for repairs and renovations at the Municipal Transit facility. Due to other expenditures coming in under budget,the proposed amendment is $223,200. The proposed amendment also includes additional revenue for farebox charges,which were higher than budgeted, and reimbursement to the City for the grant expenditures previously explained above. BUDGETARYIMPACT There is increased revenue to cover the increase in expenditures in the Municipal Transit Fund. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO APPROPRIATE ADDITIONAL EXPENDITURES AND REVENUES IN THE MUNICIPAL TRANSIT FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010 through September 30, 2011, be and the same is hereby amended to appropriate additional expenditures and revenues in the Municipal Transit Fund as shown below: Transit Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 4,895,000 $ 223,200 $ 5,118,200 Total Revenue $ 4,754,200 $ 706,000 $ 5,460,200 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 5 August 16,2011 Consider amending the FY 2011 Budget to transfer funds to the Employee Benefits Fund RICH WITH OPPORTUNITY BEA,IUMON* T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget to transfer funds to the Employee Benefits Fund. RECOMMENDATION Administration recommends that Council amend the FY 2011 Budget to appropriate $47,500 in the funds listed below to be transferred to the Employee Benefits Fund. BACKGROUND The Employee Benefits Fund accounts for the City's employee health claims,workers' compensation, dental insurance premiums and oversees the administration of these programs. In FY 2011,the City budgeted $10,500 per employee in each fund to be transferred to the Employee Benefits Fund to cover each fund's portion of costs. During the process of preparing the FY 2012 Budget, it was determined that the per employee amount needed to be increased to $11,000. Transferring this $47,500, $500 per employee, will help provide stability to the Employee Benefits Fund. The proposed FY 2012 Budget includes $11,000 per employee. The proposed appropriation would be allocated as follows: Transfer From: Proposed Amendment Solid Waste Fund $ 30,000 Fleet Fund 16,500 Henry Homberg Golf Course 1,000 Total Amendment $ 47,500 BUDGETARYIMPACT The expenditures of all three funds are projected to be below budgeted amounts in FY 2011. After appropriating the additional transfer, each fund's expenditures will still be below budget. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO TRANSFER $47,500 FROM THE SOLID WASTE FUND,FLEET FUND AND HENRY HOMBERG GOLF COURSE TO THE EMPLOYEE BENEFITS FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010, through September 30, 2011, be and the same is hereby amended to appropriate and transfer the sum of $47,500 from the Solid Waste Fund, Fleet Fund and Henry Homberg Golf Course to the Employee Benefits Fund as shown below: Transfer From: Proposed Amendment Solid Waste Fund $30,000 Fleet Fund 16,500 Henry Homberg Golf Course 1,000 Total Amendment $47,500 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 6 August 16,2011 Consider amending the FY 2011 Budget, specifically the Hotel Occupancy Tax Fund RICH WITH OPPORTUNITY BEA,Ufflu0N*T • E • X • A • s City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider amending the FY 2011 Budget, specifically the Hotel Occupancy Tax Fund. RECOMMENDATION Administration recommends that Council amend the Fiscal Year 2011 Budget to appropriate additional expenditures based on year end projections in the HOT Fund. BACKGROUND In accordance with Article VI of the City Charter, the City Manager shall strictly enforce the provisions of the budget as specified in the ordinance adopting the budget. He shall not authorize or approve any expenditure unless an appropriation has been made in the budget ordinance adopting the budget,and there is an available unencumbered balance of the appropriation sufficient to pay the liability to be incurred.Approving the proposed amendments will ensure that expenditures are within the approved budget. The details of the amendments are as follows: HOT Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 2,807,500 $ 36,600 $ 2,844,100 During FY 2011, there was an increase in the amount of advertising and promotion resulting in expenditures exceeding the original budget by $32,100. Included in the proposed amendment, is $4,500 that is being transferred to the Employee Benefits Fund. In FY 2011, the City budgeted $10,500 per employee in each fund to be transferred to the Employee Benefits Fund to cover each funds' portion of costs. During the process of preparing the budget, it was determined that the per employee amount needed to be increased to $11,000. Transferring the $4,500, $500 per employee, will help provide stability to the Employee Benefits Fund. The FY 2012 Budget includes $11,000 per employee. Budget Amendment August 16,2011 Page 2 BUDGETARYIMPACT There is sufficient fund balance to cover the additional expenditures. ORDINANCE NO. ENTITLED AN ORDINANCE AMENDING THE FISCAL BUDGET OF THE CITY OF BEAUMONT FOR THE FISCAL YEAR 2011 TO APPROPRIATE ADDITIONAL EXPENDITURES BASED ON YEAR END PROJECTIONS IN THE HOTEL OCCUPANCY TAX FUND; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR REPEAL. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. THAT the Fiscal Budget of the City of Beaumont for the period commencing October 1, 2010 through September 30, 2011, be and the same is hereby amended to appropriate additional expenditures based on year end projections in the Hotel Occupancy Tax Fund as shown below: HOT Fund Original Budget Proposed Amendment Amended Budget Total Expenditures $ 2,807,500 $ 36,600 $ 2,844,100 Section 2. That if any section, subsection, sentence, clause or phrase of this ordinance or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid,such invalidity shall not affect the remaining portions of this ordinance and, to such end, the various portions and provisions of this ordinance are declared to be severable. Section 3. That all ordinances or parts of ordinances in conflict herewith are repealed to the extent of the conflict only. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 7 August 16,2011 Consider authorizing the City Manager to receive funding in the amount of$3,358,800 through the Department of Homeland Security 2009 Port Security Grant Program(PSGP), and enter into a memorandum of understanding with Jefferson County to facilitate expenditure of the grant funding through the PSGP fiduciary process RICH WITH OPPORTUNITY BEAUMONTpk T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the City Manager to receive funding in the amount of $3,358,800 through the Department of Homeland Security 2009 Port Security Grant Program (PSGP), and enter into a memorandum of understanding with Jefferson County to facilitate expenditure of the grant funding through the PSGP fiduciary process. RECOMMENDATION Administration recommends approval. BACKGROUND The Homeland Security Grant Program consists of a number of grant programs, one of which is the Port Security Grant Program(PSGP). This grant can be utilized to enhance the security of the Port of Beaumont and the agencies that support it since the Port is designated as critical to national infrastructure. The funding of$3,358,800 includes$2,400,000 to replace the dilapidated radio communications building with a modern and hardened facility to support infrastructure of the regional radio system; $125,800 for mobile and portable radios to upgrade communications ability for first responders; $833,000 for a pumper apparatus for the Fire Department and the additional equipment necessary to outfit the apparatus. This will enhance fire response capabilities. 2009 PSGP funding is provided to this region as a lump sum to be distributed to the eligible agencies through one finance entity. Jefferson County assumed this fiduciary role at the request of the U.S. Coast Guard. The memorandum of understanding formally describes each party's responsibilities. The agreement is attached for your review. BUDGETARYIMPACT Total project costs are anticipated to be $3,358,800. Grant funding amounts to 75%, or $2,519,100 of the total and the City has a required match of 25%, or$839,700 of the total. Funds for the required match are available in the Capital Reserve Fund. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to receive funding in the amount of $3,358,800 through the Department of Homeland Security 2009 Port Security Grant Program (PSGP). BE IT FURTHER RESOLVED THAT the City Manager is hereby authorized to enter into a memorandum of understanding with Jefferson County to facilitate expenditure of the grant funding through the PSGP fiduciary process. The memorandum of understanding is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - INTER-GOVERNMENTAL AGREEMENT BETWEEN JEFFERSON COUNTY AND CITY OF BEAUMONT, TEXAS STATE OF TEXAS COUNTY OF JEFFERSON This Agreement between Jefferson County Texas, hereinafter referred to as "County"and the City of Beaumont, Texas hereinafter referred to as "City"is as follows: WHEREAS,the County acts as the Fiduciary Agent for the 2009 Port Security Grant Program hereinafter referred to as "2009 PSGP"administered by the Department of Homeland Security and WHEREAS,the City has submitted and received approval from the Area Maritime Security Committee, Captain of the Port, and the Department of Homeland Security for the following projects: 9 Renovation&construction necessary to rebuild Communication Facility $2,400,000 • Purchase of a Pumper Fire Apparatus $ 662,000 • Equipment purchase to outfit Fire Apparatus $ 171,000 0 800 Portable and Mobile radios $ 125,800 Total $ 3,358,800 WHEREAS, Seventy-five percent(75%) of the project(s)cost up to a maximum of$2,519,100 is approved under the 2009 Port Security Grant Program. THEREFORE,FOR AND IN CONSIDERATION of the mutual benefits flowing to the City as well as the County as a result of the project 1. The County acting as Fiduciary Agent will draw down these funds from the 2009 Port Security Grant Program and issue payment to the City 2. The City has budgeted and made available the twenty five percent(25%)cash match as required by the 2009 PSGP. 3. The City will ensure that project activities are in accordance with the 2009 PSGP. EXHIBIT "A" 4. The County shall fully and satisfactorily perform all of the conditions and obligations as Fiduciary Agent under the terms of the 2009 PSGP. 5. The City will fully and satisfactorily perform all of its obligations under the terms of this agreement. 6. This is a good faith effort between the County and the City to accommodate and assist the citizens of Jefferson County by providing the Sabine Neches Waterway with security improvements and each of the entities hereto pledge their best efforts to fulfill the obligation set forth herein this agreement. COUNTY OF JEFFERSON: WITNESS OUR HANDS effective this day of 92011. Jeff Branick, County Judge ATTEST: Carolyn L. Guidry, County Clerk,Jefferson County WITNESS OUR HANDS effective this day of , 2011. CITY OF BEAUMONT,TEXAS: Kyle Hayes, City Manager ATTEST: Tina Broussard, City Clerk 8 August 16,2011 Consider authorizing the City Manager to execute a contract for the Wastewater Treatment Plant Sludge Pump Replacement Project RICH WITH OPPORTUNITY All 'Irrs, F T • Z • X • A • S City Council Ag enda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Dr. Hani Tohme, P.E., Director of Water Utilities MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider authorizing the City Manager to execute a contract for the Wastewater Treatment Plant Sludge Pump Replacement Project. RECOMMENDATION The Administration recommends approval of a contract with Allco, LLC of Beaumont in the amount of$1,111,359.00. The construction cost replaces Bid Item 3 with Alternate Bid Item Al. The contract will furnish all labor, materials, and equipment to remove and replace the existing belt press pumps at the existing Wastewater Treatment Plant on Lafin Road. The proposed sludge pump replacement project will remove and replace the belt press pumps,the pumps to the primary and secondary clarifiers, furnish and install a belt press screw conveyor,provide new metal canopies at two locations,modify an existing concrete junction box, and remove and replace an existing air conditioner unit at the new laboratory building, and paint all miscellaneous metals as required. The MBE participation will be with All American Construction of Beaumont, Texas. The amount of the subcontract is $62,000.00, which represents 5.58%of the total bid. BACKGROUND The sludge pumps for the belt press and clarifiers have been in operation for more than 20 years. Sludge is generated from the sanitary sewer collection system and the solids from biological treatment. The sludge regularly varies in composition and thus requires pumps that can maintain continual operation. These deteriorated pumps are in need of replacement and the improvements to the sludge transportation system will greatly improve the efficiency of wastewater treatment. New canopies are proposed that will provide protection for the exposed belt press and the secondary WWTP Sludge Pump Replacement sludge pump station. The laboratory requires a uniform temperature to perform daily testing to monitor the wastewater treatment process. Additionally,the wet and corrosive environment in and around the laboratory requires that the cabinets be repainted. BUDGETARY IMPACT Funds for the project are provided by the Capital Program. , 5,SCHAUMBURG . POLK,ii c,. BEAUMONT ` HOUSTON ' TYLER August 10,2011 Dr.Hari Tohme,P.E. Water Utilities Director Ci ty of Beaumont 1350 Langham Rd. Beaumont,Texas 77707 Re: City of Beaumont Wastewater Treatment Plant—Sludge Pump Replacement and Miscellaneous Improvements Recommendation o Award Dear Dr.Tohme, Bids were received on Thursday,July 28,2011 for the above referenced project. The project includes replacing the 8 existing clarifier sludge pumps; 2 existing belt press feed pumps; providing metal canopies over the exterior belt press area and final clarifier pumps; replacement of an existing belt conveyor unit;Junction Box modifications; and replacement of the existing Lab Building AC units at the existing wastewater treatment plant site. Schaumburg & Polk, Inc. has reviewed the submitted bids and recommends that the Base Bid Items 1, 2, 4-11, and Alternate Bid Item Al be awarded to Allco,LLC for a total contract amount of$1,111,359.00. If you have any questions or require any additional information please contact me or Mark Mann. Sincerely, SCHAUMBURG & POLK, INC. Je y G.Be er,P.E. President cc: Mr. Billy Patterson,Allco,LLC Ms. Molly Villarreal,P.E.,City of Beaumont, Water Utilities Mr. Mark Mann,P.E., Schaumburg&Polk, Inc. Bmt-1079-Corr F:\BM7U0790=\ConkRecommendation of Award(Revised).docx 08/10/11 11:31 AM 6865 College Street Beaumont,Texas 77707 www.Bpi-eng.com 409.866.0341 P 409.866.0337 F d BID TABULATION CriY OF BEAUMONT WASTEWATER TREATMENT FACILITY SLUDGE PUMP REPLACEMENT AND MISCELLANEOUS IMPROVEMENTS BID OPENING DATE: THURSDAY,JULY 2S,2811 Ago Place.Ltd. Associated fcaMraeuoa Fanners,Ltd, Part O111et lIax 3604 Peat Once Sax$120 215 W.Baadera Bond,Saste 114461 Beaassast,Teens 77704 Lam'ertoa,Texas 77657 Boeme,Texas 7$006 Item Qty Unit Description 409Ji60A4"p 409.755.307$p 210.64$.0714 p Unit Price Item Total Unit Price Item Total Unit Price Its Total 1. 1 LS Mobilization Cows, inching payment bond, bmtd, $30,000.00 530,000. $35,566.51 35,566.51 ,000.00 540,000. i mm aro projed oot>mnneicatiaos, and project, all in accordance with moving to P��speaficatiars;NOT TO EXCEED 3%OF TOTAL PROJECT BID for, 2. 1 IS Furnish and hr WI two (2) Proposed Dsobk Disc Belt Pnm S200,125.00 $200,125. $200,042.82 $200,042. tO-0,000.00 $200,000. Pupa, including removal and aalvagc of wasting pumps; all sy�, replacement w0% and of�for a complete and operable fteodation modifications, all electrical and a Opartiaosl system, all m strict accordance with the plans and wecificadons fbr. 3. 1 LS Soeeadary Clarifier lust-Furnish and Install Four(4)proposed $207,695.00 i2--O7,695.00 $229,863.64 $229.863. 5200,000.00 5200,000. Self-Priming tamps,including punqk fiat%motor,demolition and teanoM of existing per,ping modifications,waives and fittings, f eadatwis, electrical and controls, and all appmateaanea for a complete and operable system all in strict accordance with the plan and speci8cadomn fa, 4. 4 EA Psim"CkrHkr Pump-Furnish and Install Four(4)proposed $46,085.00 S184,340.0C $46,747.31 $186,989.24 $50,000.00 S200,000.00 Sdf-P"Iag Pampa,including pnW,frame,motor,demolition and remval of existing pmops,piping modification;valves and fittings, faaadaHOM ekmud and controls, and all appntamces for a eot"Ple0e and Operabk system all in strict accordance with the plans tad apedtiatkm for, 3. I LS ftrabb sand WWA propped Belt Prep Screw Coavayor, $130,143.00 $150,143. 5132,975.23 5152,973. 5200,000.00 5200,000, i1whndiag removal and demolition of existing conveyor,a motors, piping fabrication,anchors and supports,decernal and controls,and ad appnatmanas for a complete and operational system,all in strict accordance with plats and specifications for, drgid Tab l t mx6W Tabilatwn 729!1011 7:54 AM Pap I BID TABULATION CITY OF BEAUMONT WASTEWATER TREATMENT FACHM SLUDGE PUMP REPLACEMENT AND M1•SCELA ANSOUS II"ROVEMENTS BID OPENING DATE: THURSDAY JULY 28,2011 Aga Place,Ltd. Associated Conshroedom Partihas,md. Pest Of @ Box 36M Post O1Bee Bas 3120 215 W.Bandon Rad,Salk 11"l Baaatant,Tam 77704 Lmberbo,Texas 77657 Beerac,Tau 7NK Item Qty Unit 409.x60.4459 P 409.755.3378 p 210 Nx pl1 p Description Unit price Item Total Unit Prix Item Trial Unit Price Item Tatai 6. 1 1S Fumiah and kmH Proposed Pro-Zm&eored Metal spy at $0,368.00 $40,369.00 $47,053.911 $47,053.91 $75,000.00 575,000. propond S—Rdary Sludge Pump-Stotisa,including all labor and madrri I%foundations.aftM ligMiog,conduits and 000dnctots, all in strict accordance with pins and spadficatim fox, 7. 1 LS Fmnish and Install proposed Pre-Eaghmared Metal Canopy at $82,438.00 $82,43& i96642.21 890,642.21 $150,000.00 $130,000. Belt Pray sad Pomp Area, including all labor and materiels,foundetions,aadxw,lighting,commits and conductors, dl in stria accordance with plans and specl5xtioos 8u, 8. 1 LS Modify Hoisting Jaeetien Boxes, including all , laborand 5131,663.00 5131,663. $143,974.14 $143,974.1 8300,000, 5300,000 arterials,rmhoval and replacement of gapes,concrete,cxcavg�, 4 0 badfli,compaction,and kc restoration,conduits and conductors, all in strict accordance with phms and specsficadons for, 9. 1 LS Remove and r-131—the=oft 6 ton wall mounted AC unit at the $75,170.00 $75,170. $77,438.13 S77,438.13 $75,000.00 875,000, new lab buiidiag including RAt the existing ductwork, sealing exu u%return opening on brick wall,new supply regbkM new return hegiso M four SS vent 3411 ft fidricated gaivaoixed seed AC unit support,concnefe pal,an electrical and appurtenances all in strict accordance with plans and specificaimm 10. 1 LS Painting of all equipment,plpiog and all miscellaneous metals as $5,110.00 $5,110.00 S11,026.6I $11,026.61 550,000.00 850, ropl od, including all labor, notodal, in strict acoordenx with 000. P�and specifications. 11, I Atlowl Construction iocidernfials for hems umcovaod during $10,000.00 510,000. St0,000.00 $10,000. 810,000.00 construction and as dieectedlapproved by Owner. $10,000. TOTAL BASE BID $1,117, $1,185,572.51 S1,Sx8,0xp dfW Tatxde6aaxhBid ToWad n 7/29 i 1 7:54 AM _ 2 Pap BID TABULATION CITY OF BEAUMONT WASTEWATER TREATMENT FACILITY SLUDGE PUMP REPLACENw.NT AND llMSLTJj ANEOUS VWpWVEI aMn BID OP$NING DATE: THURSDAY,JULY 28,2011 AleD Plane.Lad. Associated ConnraeOM Partnaa,Ltd. Pat Ocoee Hoar NM Past Ofte Box 8126 215 W.Raiders hood,Stine 114461 Bmmsoo4 Tem 77704 Luabertoo,Teas 77657 Boerne,Tent 7UN Item Qty Unit Damon 409AGL440 p 400.755.3878 p 210.698,8714 p Unit Price Item TOW Unit Price I ED Total Unit Price Item Total Al i LS Secondary Clarifier pump-Furnish sad Install Four(4)Proposed 8202,000.00 5202,000. $255,760.57 $235,760,5 5227,000.00 5227,000. ' Vacuum Assist Pumps,including 7 P� �Pte,frame,motor,deawlitio® and removal of-I$tmg pates,piping modifications, valves and fidins,fo—mom olechial and Controls,and au vprftw.s for a Mmplft and opcmbk system all in Brict e000rdance with the plans and specifications fir, tulo<tsutian YES YES YES Bid Band YES YES YES Bid Sdwdnle YES YES YES Rasolpn YES YES YES fication Statane�Fiuroeiai YES YES YES Addeodam No 1-3 YES YES YES The Bid Proposals submitted have bAeen�reviewed,aced to the beat of my ImowiedBe this is an accurate tabulation of the Bids received. Sigoall- 'b*a.... - Date O..4p- MANMN 91891 ar N s��• �NALE df.Md TaWlw=4sW Tatedadw 7/298011 7:54 AM Per 3 . I . CITY OF BEAUMONT SCHEDULE OF MBE PARTICIPATION AL= NAME CERTIFIED MBE ADDRESS TYPE OF WORK AGREED PRICE CONTRACTOR ALL AKERICAN OaNSTRtiC*IZ BEAUMONP TEXAS MATERIAL SUPPLIER $62,000.00 The undersigned will enter into a formal agreement with MBE Contractors for work listed in this schedule conditioned upon execution of a contract with the City of Beaumont. NOTE: 1. This schedule sh%jkb gyppitted with your bid. SIGNATURE r t^ l S o t►" •A• = TITLEl"�S 45 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a contract with Allco, LLC, of Beaumont, Texas, in the amount of$1,111,359.00 for the Wastewater Treatment Plant Sludge Pump Replacement Project to furnish all labor, materials, and equipment to remove and replace the existing belt press pumps at the Wastewater Treatment Plant located at 4900 Lafin Road. PASSED by the City Council of the City of Beaumont this the 16th day August, 2011. - Mayor Becky Ames - 9 August 16,2011 Consider approving change order No. 3 decreasing the contract amount for the Calder Avenue Drainage and Pavement Improvement Project-Phase II RICH WITH OPPORTUNITY BEAU"M-0,N*' City Council Agenda Item T - E - % - A - S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Public Works Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider a resolution authorizing approval of Change Order No. 3 for the Calder Avenue Drainage and Pavement Improvement Project-Phase 11. RECOMMENDATION The Administration recommends approval of Change Order No. 3 decreasing the contract amount by$649,931.89. BACKGROUND During the construction, quantities were adjusted to complete the project. The items and quantities in Change Order No.3 will reflect the actual quantities to date. This Change Order will decrease the contract amount to $24,184,012.55. g Oq� g S S oq S S mo mq �q1 Oq� mp S p @� S qO S S mm mq mq mq mo qq oO ma S yP NP NP N P � e e e e P e e � {y11 tNA N YN1 qp Ap (a.� +• ♦ fmJ Lm1 Ater 4y1 (>J � � V N � � � �•,,.::` n ��•��• O e O P P P O P A P P P P P W P P P P O O� O O O N N A ♦ P A ♦ ♦ H P P P P P P O O O O O O� � N�O N 0 0 0 O O� O O O P a V O J R R R �. ��•• /°�CeHI°NJN°NHNN ° mss ss $ gs � sssssassssaso � � sssss ssssas § aasasg $ s ss $ ss ; ;; �� N a Y N + p a V P N ♦ W N + W N + N � x - 7 H r F P a 3 O 6 m m A ...� m � � N O o: fCRbFuiv ' S: Yboin :ocin o boHm a � � b bobbbb + bo � .ivob `3b7abab $ �.e' bobovoo � mNNP y �e N N Nmyq �eNW � o a Va a ey$ 8 0 '�{�yy V p�v+ � 9'i p� _ qq 8 V•pe}8w� y a ♦$_ � y' Oyo a p�� 8i G (¢Oe.P •—a Y � (pbe � O Y }yaO. pb�� y T o 41 P.� 1•O O +(Y � P � � O •�I .We O + O r V A P O +41 yO y H 9 9 9 9 H H S $ H $ H $ H H H S H S $H $ S S O $ H H H O $ V N2� aY _ » i R M " N � I + H H H H � H H H H $ H H �H H H o �N H s H H H a 1:111iogi:rff 9 yy m NZe � N �j N $� Li x # >+, + bi N W N F•� O o P�Ei �Oi� O O Lf W p �N G{ O N (n Li O � N �i � 54 �91ia`ti$ HHHHH �' $' H � HHHBHSiw `3' HH99 H ICHHH �' " ' HHH g.13 m 7 O a M N M r N O O H wl n 1� O O N � ' q ♦ d O O $ -. W �SJJ � J .S .S1uai1uS 'J"� "� nSuSu� "su� °J '�"`� 3uSuS °aS � � �J � � SCI '3 � J � `� � W a 6 6 669 -1 W Ul 6 6 W ww g b M a EE .3Y Im 0602 '8 n < afVV � >� a�a- ��a J� m �_ : 1+}Z' FFi � 5� � � � � �a ■ OR 11§1 11§ "sss "s §1§ oo u CITY OF BEAUMONT PAGE 3 OF 6 DATE: July 15,2011 PROJECT: CALDER PHASE•11 OWNER: CITY OF BFAUMONT CONTRACTOR: BRH-Carver CHANGE ORDER NO.:3 Adjusting the estimated quantities to match fatal quantities used during the performance of the project below. tm OESC DESCRIPTION UNIT ORIORIAL NEW UNIT TOTAL NO. CODE IgEASURE CITY. QUANTITY PRICE AMOUNT FaMth&Install 10"hU with 45 degree bead,complete in place, incladieg hbor,w ocitled matedab and fikWW excavatiom,baakfi6, Natar,and&rust bbckuq,all in mint tecardmoc with plant ed - 810 8 SPIDWANdW loan EA 8.0 12.00 Sm.00 $2,380 Furnish-&hata8 I8"MJ with 45 degree bmd,couopla""place, mleft labor,asseciaW ammials ad Stoup,excavation,badtfiR tuth%ad&oust bloddng,all in strict auordmm weh pleas and 810 8 'fieadoan for EA 1.0 2.00 $700.001 $700.00 Fumdsh&Imtag 10"M190 depm bend.complete ter place,i-k.Ueg bbor,associated mai-ab ad f itkip,axwmetion.b.&W temk&and dmm bWkm&all in street accordance wilh plans and specifications for, 810 9 EA 2.0 3.00 $100.00 5800.00 FureW&InstaO 6":4"hfl Tea,oompW i place,vtelndiag tabor. auocistad mewriis end fit tip,excavalimti badt8q wsm&and thrust bbdciW all in atrtct accordance with plans and alwificatiom for, 810 10 EA 4.0 0.00 $500.00 4ZOOO.00 Faonish&hata9 6"Mf with 45 depee bead,emW iek i pits.-ktdiag labor,associated matertab and flmbgs,exnvYioa,boddUL subs&and Claw blocking,all in shot aowrdaeoe with plans ad specifications for, 870 11 EA 6.0 25.00 $440.00 $6,360.00 Fadsh&b"ll2"Hys-CayBq,eo"pleee in place,tabWWg lobar, aasocimd mMmiab and&W*k nsavation,bwk K Nab%ad thmat blocking,a8 in auict accordance with pleas ad speeificatlmm for, 810 12 •EA 1 4.0 6.001 $42O.W $840.00 Parish&hwta82 I/4"Hyman CoupUft complain in place,ickding Ishor,associated materials and Stings,nenatim,becM testing,and Sweet bbeki&all in said secordaatt wish place ad specifications for. 810 13 EA 1.0 0.00 $500.00 ,00 Pamhh&ista0 6"Hr-C*Wft mmpb"i place.incising labor, sssochted mater"ad Tmip•ascavrba,bwkft is"M ad dnmt bbckig•all in strict accordance with plane and specifcadons for, 810 14 EA 7.0 0.00 5530.00 710.00 Furnish&-118"Hymax Coaplin&a-*-i place,ictudieg labor. wecWed malerwis and flmbrp,anonvWemh,6addtl4 Wtlng,ad thrust bbckia&all i strict accoodaoce with plans ad specifications for. 810 15 EA 8.0 5.00 11500.00 41,880.00 Famish&k"10"Hymax Cghplbg,m"Ift i place,bhckding Ilebm associated maemiab and fgoi4w excavation,badtfifi,mating,ad thrust blocking,all In mitt accordance with plans ad specifieauma for, 810 18 EA 1.0 0.00 5830.00 -$830,00 Fnmieh&bmall 12"Hymax CoapBeg,aogepW i place,ioalodig labor,assocn eed materials and fimiap,excavation,boddK scoring•and thmst bbckig,all i strict accordance with p�and spacifcadoes for, 810 17 EA 3.01 0.00 $7OO.OD •52100.00 F"aish&Install IS"Hyaax C.Wuo,complete i pbm,icbdig War.associated matenab and gmige,excavation,buM mating,ad duum blocking,all in atria sccordesce with pis sd specificatides for, 810 18 EA 4.0 0.00 $1300.00 200.00 Finnish&ista8 4".2"Radacsr,complete in phco,iocbdiag labor, emaciated materials ad fmip,excavatim bacldi4 usueg.and rhruat bbckw46 all i strict aecordmnco with plan and specif sauces for, 810 20 EA 4.0 0.00 .00 -$1,8B0.00 Furalah&fnna0 B"x 6"Reamer,eoepWe i place,iseludiog labor, aseoctmd ma"t"h ad Snip•exuvatlm4 back88,tasting,ad thmst bbddM all in strict aceodaoce with plans and specificatioes for, 810 2i EA 2.0 3.00 $500.00 5500.00 Pura&i n au 10"x B"Red-,complate i place,iaiAug labor, umcired materiab ed ihtYµexmvapuh,bach60,tester,and dwn IbloCkdW ag i strict accordance wmb d pions a spectfications for. 810 22 EA 1.0 0.00 $500.00 1500.00 Funs&tasta812"x 8"Reducer,cceaplate i plann mchod ng tabor. anoci ed materials sad fimings,axemtion,bads,medlar•ad hmst blocking•an in strut ac d cordawn with plans a spacifica oats for, 870 23 EA 1.0 0.00 3650.00 .00 Fate&W 1 B"x2 1/4"Tap Saddle caerk4e in plum,inchWieg 6b., sssomW matorila ad 8n"p,excavatioe,b=M testing,and hmst bbekkk&W in strict aecordance with plain and specifiemine for, 810 24 EA 1.0 0.00 $1,000.00 -$1,00D. Furo&Initial l8"x 8"Red-,complete i place,ichsdag labor, assoceand=kMh and 8gkre,eamstimh,back8lt•mater•and these blocking,all in strip axmdaace with plane and gncif ca ices for. 810 25 EA 1.0 0.00 $810.00 -5850.00 Fora&ista018"x 10"hO Tan,cmhgbm i place,tactdi8labor, associated c a a"ab ad BKMIF,eseavattoo,badc8q testing,and thmet blockiag,A i strict aecardamce with pleas ad epecificxdas far. 810 28 EA 1.0 0.00 51300.00 -51300.00 Fum&W 12"W with 45 dspae baa4 ue}le"in place,iecbdig labor,-Wed s"t"iah ed 6 1- excwntice,baddK etstir,ad thrust bleckfag,a0 in atria d accordance with plans a specifications for, Bt0 27 EA 8.0 4.00 $080,00 -51320.00 Fumhh&tmb86"x 8"W Tor,eompleee i place,ickrdahg ishar, as cow materials ad fis-4w exuv"ics,bwAft maig,ad deest bbckm&all i strict acccrdanca with pima and ap df ationa for, 810 30 EA 1 1.00 0.00 .00 -5800.00 PAGE TOTAL: 4%2suo CITY OF BEAUMONT PAGE 4 OF 6 DATE: July 15,2011 T: CALDER PRASE-B OWNER IT OWNER: CITY OF BE AUMOM CONTRACTOR: BRH-oarvar CHANGE ORDER NO.:3 . ' Adjusting dm estimated quen ides to match final quantities used during the performance of the project below. ITEM OEBc DWRP nor HINT ORIOMAL NEW UNIT TOTAL NO. CODE MEASURE QTY. QUsUITITY PRICE AMOUNT Furaioh&befall 10"x 6"MJ Tae,conplasc in ptaoo includvig labor, aswde0ed materials and fitrlap,excavation,backing,tatag,and duum bbclm&all in strict accordance with plane and specifications for, 810 32 EA 2.00 3.00 =800. .00 Fuerdsh&tashll 1 B"x 6"MJ Tae,complete la place,including labor, sandaled materials and finings,excavation,baalft testing,and Saw bladdag,all la strict accordsaw with pieta and specifications for, 810 33 FA 1.00 3.001 $1,240.00 $2,460.00 Parents&Install Fire Hydrous Ass rrs*,oomplels in plea,of doe Darling 584-B or approval equal,ucludmg all labor,liidirgs,velum, exeavmon,bacltflg,bedding,eompeetson,and surface smeaaHos,all in 8101 38 Isaktassoordamawithistmas sad far EA 19.00 23.00 $3,300.00 $13200.00 Fmeists&bata0-6"PVC-Class 150-CW PVC watt,9trm by opm Wench or Dberaiaoal Drill metlwde,complete a plate,jncWdisg all labor, malesls,----%-00n tails,bedding,baeM Mims. conPeetior4 and rrface rmteratim all in aniet accordance with plans 810 37 and for LF 5076.00 8 188.00 $28.001 $30.520.00 Furnish&Install-8"-Class 150-C900 PVC wales 8ne by opm steel or Diractioml Drill malnods,complete in plea,eekdng all labor, nosaials,savabn.-ion pita,beddM ba i dill,tefhrg, compaction,and surface restoration,all a said soeordence with plot 8101 38 land specifications for LF 1277.00 1,707.00 $30.00 $14,700.00 Founds&b"8-IT-Chas 150-CM PVC wsaa llas by open aenoh err Directiooml Drill metlnda,complaa la Plan,nuchdireg ell labor, enter$$,axcayshoe,immeion pib,bedding,WekBil,testing, conpactb4 red surface metoratlou,all la strict aoardrs a with plans 810 39 and for LF 879.001 891,00 $34.00 $408.00 Fords&Install-12"-Class 150-0900 PVC water lime by open nach or Diemood Drill natlads,complete as place,bnbtdnsg all labor, met-is,excavation,hmettiett Pilo.beddin%baeddlll,testing, oonpaeaort,aad wiaa restoration,NI in saint acomdance with pima 810 40 and apecismations far LF 122.00 154.00 $37.00 $1554.00 Furnish&bwh&i"-Clan 1500900 PVC water tine by open Wends or Directional Drill mebodc eomplere in place.ioclvding e5 labs, mataiale,excava ion.:mar ion pii,bedding.beckfdl,lasing. coepscdon,and serfacs redorabn,all in shin accordance with plans 8101 41 land macircdim for LF 924.001 951.00 $51.00 $1847.00 Furnish&Imsll-30"-Class ISO-CM PVC wear tine by open a rids or Dtractbml Drill merluoda,complaae is place,including all labm mferiaY,excavetlon,inrestbn p8t,beddng,banadp4 seetirni compech2c mod smBlee"""are"all la strict accadma wish pt 42 std for LF 110.00 130.00 $110.001 $2.2DO.00 JAIlowswo Fun&last Taerp Fire Pna tenon.complete in plate, including all susaW to posury pipbag,saddlet.valves,coris sops.eating, and temporary conam to exifkq water time,an la*W sexadma wbh 810 44 plans 09 VOCifimtiom for, . ALLOW 1.00 0.00 $10.000.00 4IO.OD0.00 pea&lafall i•HDPE PP3406 SDRA,200 Pei,short side aeeviro cosramctions,imludirug connection to exishsg surfer&meta box,with all fasip,-Wm scavfba,beeldl0,WSW&and sts"Imlbn.surface restoration,all in stria xWordeoce with plan and specifications for. 810 45 FA 49.001 41.00 $450.00 43 800.00 Fan&tat V HDPE PE3408 SDR-9,200 psi,Io"arde sorvbe connections,including ceaneaim to siting malt&mar box,with all f W-A valves,-ohm ball,testing,and seailiafoa,surfsce restoration,all in strict aaordace wish plans and specifications for, 810 48 FA 49.00 57.00 $950.00 $7.6010.00 Furnish&Install 2 1/4"Resilient Wedge One Velw&Valve Box a per Section 605 and 811 of der specifications,compile in place,including All excmvaton,beddng,baeddOL fading,sterilization,drat btaek.&and Babya,all in stria accordance with plan and epecinanons for. 810 47 FA 1.00 0.00 $450.00 4W.00 Finnish&hmal14"Rmilieet WanigeOae Vmlve d Valve Box m per Section SOS and 811 of the specifications,cosgrlae in place,including all ssavation,bedding,bacldill,costing starilmotion,dorm bbrJang,and !{stings,ell is stria accordance with plans nod specification for, 810 48 EA 4.00 0.00 $700.00 42800.00 Fangs&ImWI b"Resilient Wedge Data Valve&Valve Box as per Sections 805 and 811 of der dons,complete in plate,inclding all enavaboe,bddi g,beeldn8,netag,sa0iratiors,loud bbdo g,and fdtiga,an in stria Wcordarca with pica and specifications for, 610 49 FA 17.00 31.00 $850.00 $11900.00 Fuen&Ica 10"Rte Wog Or Vaturo&Valve Box a par Sections 805 x d 811 Of Ilse SPOW110aboo86 cosy site in Piss@.bcludlag all mcmvalion, balding,bmcM beating,deriiialioa,thrust bbd=IL and flange,a0 in 810 51 aria aaorJarna wish and for, EA 2.00 5.00 $1,500.00 $4,500 Rsro&4 12"Ros Wdg Ot Valve&Val"Box a per Sections 905 and 811 of dw epeciBcstiaa.cornpia s In pia,Including all etcr Lion, beddm&bauA101,tedogg,ster0izatlon,food blocbng,and fittings,all in 810 52 Istrict accordance with plus ad spscilicWons for, EA 3.00 2.00 $1.9DO.00 lAbals'"an"'I'Exis""ITMina Wad Lime,coopiae a Mara.Par OSHA m*wcmma,secluding handling and disposal,all la stria accordance with plea and specifications for, 810 55 LF I 8385.00 31.00 .00 -$2b 071.110 PAW TOTAL: $1a,JE5.00 E >o Q> O N � � •- V VV N V m V W N P W a v -i G v 6 E° • S-'s C w B $.vg v 9a q.vg s B' "'9' _B. 6 -B. ' 8$ ,$ O $.$ S Q o: ? Q w n �f� ■ 59 � S9q > �� b ��-1 ��-1 �A +I� Qig�� v v 1Y � „� „� �r'A :� r !■�' � .■ � �i .C' o r •ao � w v a v v v v B e• ! E E 6 � att E E �q � 5` g $ to 0 rr rr rr T �I1 rr T 1I1 (m11 rr rr �1•• N T D D > W T T T T T T rn T • i� 1� yycgc O i' 8 8 8 8 $ 8 8 8 8 8 8 8 IS IS 8 8 8 8 8 8 8 n O 8 8 8 s 88 8 8 8 8 8 8 $ 8 8 s 8 8 8 s 8 9 a n y JL, �Ms SS 8 $ 8 8 8 s $ s 8 s S 8 $ $ $ s 8 s s 8 CITY OF BEAUMONT PAGE 6 OF 6 DATE: July 15,2011 PROJECT: CALDER PHASE-11 OWNER: CITY OF BEAUMONT CONTRACTOR: BR11-Garver CHANGE ORDER NO.:3 0010 moomw Adjusting the estimated gruatities to math final quantities used during the patormnce of the project below. Famish 3 lastall 8"MJ Solid Steve,cm*IW in place,uckdm8labor, associated materials and fltdnp,excevation,back88,among,and thrust blocking,all in strict accordance with plans and specification for, - 810 84 EA 4.00 8.00 $300.00 $1,200.00 Furnish d ImtaB 10•M13o8d Skx:vm,co�hte®Plena,hmkylkg labor, mswWw materials and Wings,excavation,bacN81,testim and thrust blocking,all in strict accordance with pinto and specificatom for, 810 85 EA 4.00 3.00 $400.001 4400.00 Furnish k Install 12"MJ Solid Shave,complete in place,inchrdog labor, associated arterials d8l.terials and fntinge,excavation,bad 0 oft and thrust blocking,all in strict accordance wfih plur and specifications fin. 810 88 LA 4.00 0.00 $440.00 -51,780. Farrrialr des In,rfi 18"MJ Solid Skxve,empbte a place,ahtdfag labor, associated materials and fittlagi.excavation,baci ft summa.and bust blocking,all in strict accordance with plans and specification,For. 810 87 EA 4.00 2.00 $500.00 41000.00 Furnish A install 30•W Solid Slum.cough o is plot,imindiog labor, associated materials and fitter,excavation baek88.Weft and thrust blocking,all in strict accordance with plans and specifications for, 810 88 EA 4.00 2.00 $1,000.00 -$2000. 810 90 2"WATER SERVICE UMO SIDE(CO 81) EA - 200 3.00 $1 *11UT, 8111 92 V WATER METER RELOCATION(co#i) EA 9200 1 $3.001 $427.80 43,050.20 SIG 83 2"WATERMEimRELOCATION(CO kI) EA 11.001 17.ODI $826.75 $3,780. 810 94 IMSPOSAL,OF TRANSIT PIPE mool 1.001 $2,8713.00 $2,875. PAGE TOTAL: SIOL30 CHANGE ORDER TOTAL: -Se4Y,0.T1.✓!B :. ORIGINAL CONTRACT AMOUNT: $24,616,416.25 NET FROM PREVIOUS CHANGE ORDERS NO.1&2: $24,8331944.44 TOTAL AMOUNT OF THIS CHANGE ORDER: ($649,931.89) PERCENT OF THIS CHANGE ORDER: -2,640A TOTAL PERCENT CHANGE ORDER TO DATE: -1.76% NEW CONTRACT AMOUNT: $24,184,012.55 ACCEPTED BY: CONTRACTOR RECOMMENDED BY: PITUR DONART,P.E. PUBLIC WORKS DAMON JONES,E.I.T. ATTESTED BY: APPROVED BY: KYLE HAYES,CITY MANAGER TINA BROUSSARD.CITY CLERK RESOLUTION NO. WHEREAS, on June 2, 2009, the City Council of the City of Beaumont, Texas, passed Resolution No. 09-165 awarding a contract in the amount of $24,616,416.25 to BRH-Garver Construction, L.P., of Houston, Texas, for the Calder Avenue Drainage and Pavement Improvement Project, Phase II; and WHEREAS, on May 25, 2010, the City Manager signed Change Order No. 1 in the amount of($7,119.38), thereby decreasing the contract amount to $24,609,296.87; and WHEREAS, Change Order No. 2 in the amount of$224,647.57 was required to add and delete construction item quantities for roadway and drainage system improvements, thereby increasing the contract amount to $24,833,944.44; and, WHEREAS, Change Order No. 3 in the amount of ($649,931.89) is required for adding construction items and reducing construction item quantities, thereby decreasing the contract amount to $24,184,012.55; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the statements and findings set out in the preamble to this resolution are hereby, in all things, approved and adopted; and, That the City Manager be and he is hereby authorized to execute Change Order No. 3 for additional work described above, thereby decreasing the contract amount by ($649,931.89) for a total contract amount of$24,184,012.55. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 10 August 16,2011 Consider approving a resolution to write-off uncollectible delinquent accounts RICH WITH OPPORTUNITY BEAUMDN* T - E • X - A - S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider approving a resolution to write-off uncollectible delinquent accounts. RECOMMENDATION The administration requests approval of a resolution to write-off uncollectible delinquent accounts totaling $286,085.35 for which each individual account exceeds $1,000.00. BACKGROUND In accordance with Generally Accepted Accounting Principals (GAAP)and to fairly represent what the City's accounts receivable balance is for financial reporting purposes, once all efforts to collect an account has been exhausted and it is outstanding for more than a year, it is written off the City's general ledger in accordance with the approved write-off policy as discussed below. The individual accounts remain in the City's system so that if at any time additional contact information or financial information for the account is received, the balance shall be reinstated and payments shall be applied to that balance. In addition,these accounts are pursued by the city's contracted collection agency as long as the agency has the account. The write-off policy approved by City Council on December 21, 1999, gives Council the final authority to write-off an individual account receivable identified as uncollectible when the balance due exceeds $1,000.00. Accounts included are for transactions between 2008 and 2009 and collection efforts have been unsuccessful. A summary by receivable type is shown below. 1. EMS Ambulance Charges - $182,357.60 These charges from ambulance transports include uninsured claims or co-pay and deductibles that the customer should be responsible for. The original charge dates range from 2008 to 2009 and accounts have been uncollectible for at least one year. 2. Weed Abatement Charges - $103,727.75 Charges included in this total were sent to the collection agency in 2008 to 2009. These accounts are difficult to collect because of limited owner information. Write-offs August 16, 2011 Page 2 BUDGETARYIMPACT The budget is based on anticipated payments and not what is in accounts receivable; therefore, there is no budgetary impact. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the write-off of the following uncollectible delinquent accounts totaling $286,085.35 for which each individual account exceeds $1,000, as shown on Exhibit "A" attached hereto: EMS Ambulance Charges $182,357.60 Weed Abatement Charges $103.727.75 Total $286,085.35 PASSED by the City Council of the City of Beaumont this the 16th day August, 2011. - Mayor Becky Ames - Write off-Accounts$1000 and over COST ID NAME TYPE CHARGE BILLING DATE BALANCE ADAMS WILLIAM J Total 1,517.00 ALEX,EDWARD ESTATE Total 2,377.09 ALFORD,JEROME Total 2,130.00 ARCELLA Total 1,941.00 ARCENEAUX,JEREMY Total 1,290.00 ARMSTRONG,SABRINA Total 1,280.00 BAILEY,DEAN Total 1,360.00 BAILEY, LAYTON Total 1,240.00 BAKER, PATRICIA Total 1,240.00 BAPTISTE,ELOUISE Total 1,220.00 BARBEE,ANTHONY Total 1,240.00 BARBER,CRYSTLE Total 1,240.00 BARNES,VANESSA Total 1,070.00 BARNETT,CONSTANCE Total 1,220.00 BATISTE,DEMITRAL Total 1,260.00 BATTLE,TERRY Total 1,150.00 BAZALDUA,JOSE Total 1,190.00 BEAL, LARRY Total 11420.00 BENBOW, ROBERT Total 1,290.00 BENNETT,FLOYD Total 1,270.00 BENNETT, KEVIN LLOYD Total 1,920.00 BERNAL,AUSA Total 1,090.00 BERTRAND,RACHEL Total 1,290.00 BEVERLY, ENIS Total 1,270.00 BEVERLY, PAMELA Total 1,980.00 BILLUPS, LINDA Total 1,270.00 BIRCHER,GEORGE Total 11830.00 BLUE,KIMBERLY Total 1,160.00 BOUTTE,GABRIELLE Total 1,290.00 BROWN, BARRETT Total 1,360.00 BROWN, DUSTIN Total 1,340.00 BROWN,LAURA Total 1,260.00 CARTER, KEARSTON Total 1,190.00 CARTER VERLINE Total 1,501.50 CASSIMERE, ISIAH Total 4,540.00 CAUDLE W T Total 1,938.15 CLARK,MARY Total 1,250.00 COCO CONCETfA ESTATE Total 1,156.00 COLUNS, HENRY Total 1,880.00 COOK,RODNEY Total 1,210.00 CORMIER, BONNIE Total 2,110.00 COWA.R0 ADAM!SR Total 1,027.45 DAWKINS,CHRISTINE Total 1,260.00 DEBINE,TRINKA Total 1,350.00 DEYOUNG JOHN Total 1,719.00 EXHIBIT "A" DICKSON ETHEL STEINMAN Total 1,521.10 DILLION, KENNETH DALE Total 1,300.00 DREW,CLARA Total 11400.00 DUMAS RAYMOND SR Total 1,438.50 EGLAND RAYMOND Total 1,092.25 ELAM, MARCUS DEMOND Total 1,330.00 ELLIOTT,CEDRIC Total 1,280.00 FAIRFAX,BARBARA Total 1,210.00 FALKOWITZ BENJAMIN Total 1,289.00 FOSTER, RICKEY Total 1,190.00 FRANK,ALFRED Total 1,267.52 FRANK,CLIFFORD Total 1,568.72 FRANKLIN,CATHY Total 1,983.37 FREEMAN,JAMES Total 1,010.00 GANT,CYNTHIA Total 1,250.00 GARCIA,JAMES Total 31036.56 GARRETT,SHAWN Total 1,940.00 GILES DOLORES Total 1,934.15 GILFORD DAISEY Total 1,261.40 GILLAM,NIKKETA Total 11160.00 GOMEZ, SERGIO Total 1,260.00 GOUTHIA LARRY J Total 1,386.90 GREEN LUEDELLA Total 1,406.00 GRIFFIN SEAN CLAUD Total 1,060.00 GRIGGS,CHRISTINE Total 1,250.00 GUIDRY, ROBERT Total 1,290.00 GUILBEAUX EMELDA Total 1,178.00 HADNOT, PHEOBE YVETTE Total 1,246.60 HAWKINS, MICHAEL Total 1,810.00 HAWTHORNE,JAMES Total 1,310.00 HIGDON,TIMOTHY Total 1,230.00 HIGGINS,KNELL Total 1,310.00 HOLLAND,TIFFANY Total 1,200.00 HOLLYWOOD STREET BAPTIST Total 1,327.74 HOLMAN HARVEY Total 1;208.00 HOOVER,JEREMY Total 3,080.00 HORNE, LIONEL Total 1,230.00 HOWARD, MICHEAL Total 6,700.00 JACKSON FLORA Total 1,286.36 JACKSON FRANKIE D ESTATE Total 1,114.08 JACKSON, LARRY Total 1,170.00 JACKSON, LISA Total 4,340.00 JACQUET, RODRICK Total 1,450.00 JOHNSON, HARRISON Total 1,880.00 JOHNSON,TABB Total 1,400.00 JOHNSON,MME Total 1,280.00 JONES,NELLENIA Total 1,250.00 JONES,ROBERT T Total 1,010.45 JONES,TERRY Total 1,230.00 JONES,TONI YVONNE Total 1,130.00 JOSEPH, BEVERLY&Total 1,044.90 KANZANI,ABDUL ALI Total 1,920.00 KNIGHT,LACIE Total 1,240.00 KNIGHTON BESSIE MARIE Total 1,089.25 KRUZIK, RONALD Total 1,270.00 KUUFY,JOHNNY Total 1,820.00 LAGIOS,DEENA Total 1,240.00 LAMAR DEV CORP Total 1,119.90 LAMB CAROLYN F ET AL Total 1,321.25 LANDRY,L C ESTATE Total 1,071.20 LEE, MY Total 1,050.00 LEWIS, DIAMOND Total 1,331.55 LEWIS,LEKEISHA Total 3,240.00 LEWIS,TRAVIS Total 2,430.00 LITTLE,EDWARD JR Total 1,184.61 LIVING,BRITNEY Total -1,310.00 LONDON OZIE Total 1,417.75 LYONS,JAMES Total 1,260.00 MARTIN THOMAS JOSEPH Total 1,208.50 MATTHEWS,DONALD Total 1,260.00 MAYES,JOSEPH Total 1,410.00 MCCLAIN, RICHARD ALLEN Total 1,335.85 MCDANIEL MILLER B EST Total 1,506.80 MCGINNIS NATHANIEL H SR Total 1,375.65 MCGRIFF DARRICK Total 1,561.00 MCSHAN,CONSTANCE ELIZABETH Total 1,220.00 MEEK,ALLEN Total 2,223.50 MERRILL,ROGER Total 1,153.97 MITCHELL,WADE Total 1,220.00 MOORE, LARY ESTATE Total 1,200.00 MOSBY RICHARD Total 1,633.75 NAUGLE, ROBERT Total 1,280.00 NECHES LODGE NO 593 BPOE Total 1,343.75 PALMER GWENDOLYN ANN Total 1,474.70 PATERNO DORALINA G Total 1,126.00 PATTERSON,ABE Total 1,781.48 PERRIO, DARRYL Total 1,140.00 PHILLIPS,LARRY Total 1,270.00 POLIDORE, HERBERT Total 1,260.00 PORTIES,FRANCE Total 1,078.14 POWER INC Total 1,076.00 R&B HOMES LLC Total 1,622.60 RAMSEY, SHERRIE Total 1,250.00 RANDOLPH ALVIN G Total 1,622.88 RATLIFF,JANINE Total 1,260.00 REDEAUX JOHN JR Total 1,433.70 RIC14ARDSON FORREST E ESTA Total 1,060.50 ROBERSON,JAMES Total 1,210.00 RODRIGUEZ, EVE Total 1,300.00 ROUSE HELENE E Total 2,049.00 RUIZ GENOVEVA R Total 2,031.75 RUIZ,JOSE Total 1,530.65 SANDERS, DANYCE Total 1,130.00 SANDERS DELMAR F ESTATE Total 1,662.25 SANDERS, INDIE R Total 2,561.85 SEALS ED Total 1,621.08 SEGURA, RAY KENLY Total 1,170.00 SHERMAN&SHERMAN INC Total 1,072.75 SIMMONS JAMES Total 2,108.00 SiNCLARE MARIEANN Total 1,023.02 SKOUTELIS,KALIOPI Total 1,160.00 SMITH LEONA ET AL Total 1,599.25 STATEWIDE CONSOLIDATED Total 1,593.73 STEWART,SEAN MICAL Total 1,150.00 SUIRE,CONSTANCE Total 1,247.50 SUTTON, DETAVION JOHN Total 11506.99 TATUM MYRTLE LAVERGNE Total 1;438.50 TERRELL LAVERT BL.ANCHETT Total 3,727.75 THIBODEAUX JOSEPH Total 1,581.16 THOMAS, RICHARD Total 1,270.00 THOMAS,TYWAN Total 1,190.00 TIMS, KATIE Total 1,240.00 TORRES,GILBERTO Total 1,360.00 TOUSSAINT,WILSON Total 1,400.00 TRAYLOR,JODY Total 1,280.00 VAUGHN, DAVID Total 1,222.00 VENZA J R ESTATE Total 1,153.25 WALES, KATIE Total 1,340.00 WALKER,ERNEST Total 1,240.00 WASHINGTON SARAH Total 2,325.15 WASHINGTON,SHANNON Total 1,280.00 WATTS ROSS C Total 1,184.95 WEITZEL,CHARLENE Total 1,200.00 WELLS, MARION Total 1,090.00 WELLS,TONY Total 1,170.00 WHITE,WANDA Total 1,170.00 WILDE, DONNA Total 1,270.00 WILLIAMS,OLSON Total 1,300.00 WILLIAMS,SHERITA Total 11880.00 WILRIDGE,SHALONDA Total 1,970.00 WILSON CHARLES F Total 11068.50 WILSON,NICOLE Total 4,140.00 WITHROW, CONNIE Total 1,860.00 WOLFORD PAT Total 1,138.20 WOODS, FRANK EST Total 1,325.00 Write off-Accounts$1000 and over EMS 182,357.60 Weed Abatement 103,727.75 Total 286,085.35 11 August 16,2011 Consider approving a contract for the purchase of two Bar Screens for use at the Wastewater Treatment Plant RICH WITH OPPORTUNITY&-.W OWL IF City Council Agenda Item T • E • % • A • S TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider the award of a contract for the purchase of two(2)Bar Screens. RECOMMENDATION The Administration recommends the award of a contract to the Duperon Corporation, of Saginaw, Michigan in the amount of$420,000. BACKGROUND On August 9, 2011 Council approved a contract with Allco, LLC to remove and replace existing bar screen equipment at the Wastewater Treatment Plant. This purchase is the mechanical component of this project. It was determined to be to the best advantage of the City to purchase the mechanical equipment separately from the construction contract. The bar screen system is the initial stage of wastewater treatment. It removes large debris, plastics, rags and other material that must be removed prior to primary treatment and can damage pumps and valves. The existing bar screens have been in service in excess of 10 years, and have degraded to the point that they require constant and expensive maintenance. Bids were solicited from the two(2)vendors who manufacture the equipment required for the City's system. The Duperon Corporation was low bidder at $420,000. Infilco-Degremont of Richmond, Virginia, submitted a bid of$695,750, but in addition to being a higher bid, it did not conform to the required specifications and included a number of conditions that were unacceptable to the City. BUDGETARY IMPACT Funds for this project are available in the Capital Program RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the award of a bid to Duperon Corporation, of Saginaw, Michigan, in the amount of$420,000 for the purchase of two (2) bar screens for use at the Wastewater Treatment Plant. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 12 August 16,2011 Consider approving the purchase of a new phone system for City Hall RICH WITH OPPORTUNITY a am T • E • X • A S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Bart Bartkowiak, Chief Technology Officer MEETING DATE: August 16, 2011 REQUESTED ACTION: Council consider approving the purchase of a new phone system for City Hall. RECOMMENDATION The administration recommends approval of the purchase of a ShoreTel phone system from Creative Switching Designs of Houston in the amount of$152,278.75. BACKGROUND Pricing was obtained through the State of Texas Department of Information(DIR). DIR provides cities and political subdivisions with the means to purchase information technology at volume prices contracted under the procurement statutes of the State of Texas. The current Nortel phone system at City Hall is under a maintenance contract with AT&T that expired March 3, 2011. Extending the current maintenance contract for all Nortel phone systems at the City of Beaumont was quoted at $201,976.22. By purchasing a new ShoreTel phone system we will have more capabilities, an estimated eleven (11) year lifespan for the equipment and lower the yearly maintenance costs. BUDGETARYIMPACT Funding for the phone system is available from the Department of Homeland Security 2007 Supplemental Port Security Grant in the amount of$114,209.06. The 25% match of$38,069.69 is available from the Capital Reserve Budget. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Council hereby approves the purchase of ShoreTel phone systems from Creative Switching Designs, of Houston, Texas, in the amount of $152,278.75 for Beaumont City Hall. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - PUBLIC HEARING Conduct a public hearing to receive comments related to a grant application and a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System 13 August 16,2011 Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration to receive Operating Assistance funds for the Beaumont Municipal Transit System MIC■ WIT= OFFORTUNtTT BEAUN,O-',N* T • 8 • z • A • B City Council Agenda Item TO: City Council FROM: Kyle Hayes, Citt Manager PREPARED BY: Chris Boone, Community Development Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council conduct a public hearing to consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System. RECOMMENDATION The Administration recommends approval. BACKGROUND Beaumont Municipal Transit has prepared a grant application for FY 2011 FTA funds. The grant will help fund the labor,fringe benefits,parts and supplies,purchased services,utilities,insurance, licenses, and all other miscellaneous expenses needed for the operation and maintenance of the Beaumont Municipal Transit(BMT)System in FY 2011,the period from October 1,2010 through September 30, 2011. BUDGETARY IMPACT The grant will pay up to 50%of the net operating deficit. FTA Grant $1,785,970 City Share $1,986,584 State $392,446 Fare Box 151QM Total: $4,7159000 ter. t' PUBLIC NOTICE The City of Beaumont/Beaumont Municipal Transit (BMT) is considering applying for a Federal Transit Administration (FTA) Operating Assistance grant under Section 5307. The funding will be used to match up to 50% of the net operating deficit of BMT for fiscal year 2011, the period October 1, 2010 through September 30, 2011. Prole ct Descrh**on &MI FBI state Total Operating Assistance $1,966,584 $1,785,970 $3921,446 $4,165,000 TOTAL PROGRAMMED $1,986,584 $1,785,970 $392,446 $4,165,000 Ckoerating Assistance—This project is for operating assistance for up to 50%of the net operating deficit of BMT for the period listed above, fiscal year 2011. The total number listed above of$4,165,000 was derived from subtracting the estimated farebox revenue of$550,000 from the total approved operating budget of$4,715,000. This operating budget includes all labor, fringe benefits, materials, supplies, taxes, licenses, purchased services, utilities,.insurance, and other miscellaneous expenses needed to operate and maintain BMT. A Public hearing on the proposed grant application, Program of Projects (POP), and the associated funding will be held by the City of Beaumont on Tuesday, August 16, 2011, at 1:30 pm in City Council Chambers, Beaumont City Hall, 801 Main Street, Beaumont, Texas, 77704. The Public Hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. The hearing will also afford the opportunity for interested persons to be heard on the social, economic, and environmental aspects of the proposal. Prior to the hearing, additional information may be requested and/or written comments may be submitted to: William J. Munson General Manager Beaumont Municipal Transit 550 Milam Street Beaumont, Texas 77701 (409)835-7895 In addition, the proposed POP may be viewed prior to the Public Hearing by the public at the Beaumont Municipal Transit Office at 550 Milam Street, Beaumont, Texas, 77701, during normal business hours of 8:00 am until 4:30 pm on weekdays. The above proposed POP and associated funding will become final and submitted in the form of an application to the FTA unless amended by the City Council. The final approved POP will be available for public review at the Beaumont Municipal Transit Office at 550 Milam Street, Beaumont,Texas, 77701, or a copy can be requested by calling (409)835-7895. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive an Operating Assistance Grant in the amount of$1,785,970 for the Beaumont Municipal Transit System. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - PUBLIC HEARING Conduct a public hearing to receive comments related to a grant application and a contract with Texas Department of Transportation to receive State Public Transportation Funds 14 August 16,2011 Consider authorizing the City Manager to submit a grant application and execute a contract with Texas Department of Transportation to receive State Public Transportation Funds RICK WITK OPPORTIIKITT BEAU W* s T a g • z • A • 8 City Council Agenda Item TO: City Council FROM: Kyle Hayes, Cit Manager G� PREPARED BY: Chris Boone, Community Development Director MEETING DATE: August 16, 2011 REQUESTED ACTION: Council conduct a public hearing to consider a resolution authorizing the City Manager to submit a grant application and execute a contract with Texas Department of Transportation to receive State Public Transportation Funds. RECOMMENDATION The Administration recommends approval. BACKGROUND City Council annually authorizes the City Manager to execute a contract with the Texas Department of Transportation for the City to receive State Public Transportation Funds. These funds are used towards the City's local share of operating costs for the Beaumont Municipal Transit System. The City is scheduled to receive $367,157 in Fiscal Year 2012 State Public Transportation Funds. The amount of funds received in previous years is provided below: 2011 $392,446 2010 $370,668 2009 $371,289 2008 $400,000 BUDGETARY IMPACT State funding,totaling$367,157,will fund part of the estimated$4,165,000 supplement to operate the Beaumont Municipal Transit System in FY 2012. RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute a State Match Funds Fiscal Year 2011 Project Grant Agreement, substantially in the form attached hereto as Exhibit 'A" with the Texas Department of Transportation for the City of Beaumont to receive State Public Transportation Funds in the amount of$367,157 to assist in operating costs for the Beaumont Municipal Transit System. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of August, 2011. - Mayor Becky Ames - 6 PGA: PUBLIC TRANSPORTATION -STATE MATCH FUNDS TRANSIT PROVIDER: Beaumont, City of TXDOT PROJECT#: URB 1201(20) PROJECT GRANT AGREEMENT#: 5122OF7042 MASTER GRANT AGREEMENT#: 512XXF7019 NOT RESEARCH AND DEVELOPMENT URBANIZED AREA:Beaumont STATE OF TEXAS § COUNTY OF TRAVIS § STATE MATCH FUNDS FISCAL YEAR 2012 PROJECT GRANT AGREEMENT THIS PROJECT GRANT AGREEMENT(PGA) is made by and between the State of Texas, acting through the Texas Department of Transportation, called the "State," and Beaumont, City of, called the 'Transit Provider." WITNESSETH WHEREAS, Texas Transportation Code Chapter 455 authorizes the State to assist the Transit Provider in procuring aid for the purpose of establishing and maintaining public and mass transportation projects and to administer funds appropriated for public transportation under Transportation Code Chapter 456; and WHEREAS, the Governor of the State of Texas has designated the Texas Department of Transportation to provide state funds for public transportation purposes; and WHEREAS, the Transit Provider submitted a Fiscal Year 2012 Grant Application (GA) Part I for state match financial assistance to provide transportation services and the Texas Transportation Commission approved the application by Minute Order Number 112708; and WHEREAS,the Transit Provider must execute a GA Part I each fiscal year grant period for consideration for new state grants; and WHEREAS, a Master Grant Agreement (MGA) between the Transit Provider and the State has been adopted and includes the general terms and conditions for grant projects developed through this PGA; NOW THEREFORE, the State and the Transit Provider agree as follows: AGREEMENT ARTICLE 1. GRANT TIME PERIOD This PGA becomes effective when fully executed by both parties or on Sgtember 1, 2011, whichever is later. This PGA shall remain in effect until August 31, 2012, unless terminated or otherwise modified in an Amendment. This PGA will not be considered fully executed until both parties have executed a MGA, and the Transit Provider has submitted the GA Part I to the State. The time period of this PGA cannot be extended past the MGA, without exception. Any cost incurred before or after the contract period shall be ineligible for reimbursement. Beaumont,City of Project Grant Agreement#: 5122OF7042 State Match Funds Page 1 of 3 Revised 07/28/2011 EXHIBIT "A" ARTICLE 2. PROJECT DESCRIPTION A. The Transit Provider shall complete the public transportation project described in the GA Part I, the Attachment A- Approved Project Description, and the Attachment B—Project Budget. Attachments A and B are attached to and made a part of this agreement. The Transit Provider shall complete the project in accordance with all of the documents associated with the MGA and with all applicable federal and state laws and regulations. B. If applicable, the Transit Provider shall begin competitive procurement procedures by issuing an invitation for bids or a request for proposals no later than sixty (60) days after the effective date of this grant agreement for the purchase of the approved line items referenced in Attachment A. No later than sixty (60) days after the issuance of public notification, the Transit Provider shall publicly open all bids or privately review proposals. The Transit Provider shall enter into a binding agreement with a supplier no later than thirty (30) days after the opening of an acceptable bid or proposal. The Transit Provider shall notify the department in writing when it is necessary to exceed these deadlines. ARTICLE 3. COMPENSATION The maximum amount payable under this PGA without modification is $ 367,157 provided that expenditures are made in accordance with the amounts and for the purposes authorized in the GA Part I, the Attachment A, and the Attachment B. The original and one copy of the invoice is to be submitted to the following address: Texas Department of Transportation Attn: Anthony Cochran Public Transportation Coordinator 8350 Eastex Frwy. Beaumont, Texas 77708 ARTICLE 4. AMENDMENTS Except as noted in the MGA, changes in the scope, objectives, cost, or duration of the project authorized in this agreement shall be enacted by written amendment approved by the parties before additional work may be performed or additional costs incurred. Any amendment must be executed by both parties within the grant period specified in Article 1, Grant Time Period. ARTICLES. INCORPORATION OF MGA PROVISIONS This PGA incorporates all of the governing provisions of the MGA in effect on the date of final execution of this PGA, unless an exception has been made in this agreement. ARTICLE 6. SIGNATORY WARRANTY Each signatory warrants that the signatory has necessary authority to execute this agreement on behalf of the entity represented. Beaumont City of Project Grant Agreement#: 5122OF7042 State Match Funds Page 2 of 3 Revised 07/28/2011 THIS AGREEMENT IS EXECUTED by the State and the Transit Provider in duplicate. THE TRANSIT PROVIDER Signature Typed, Printed, or Stamped Name Title Date THE STATE OF TEXAS Signature Anthony Cochran Typed, Printed, or Stamped Name Public Transportation Coordinator Title Date List of Attachments A—Approved Project Description B — Project Budget Beaumont,City of Project Grant Agreement#: 5122OF7042 State Match Funds Page 3 of 3 Revised 07/2812011 ATTACHMENT A City of Beaumont Beaumont Municipal Transit System BUDGET PAGE Esthnated FY 2012 Operating Budget Federal Share(based on FY2011 amount) $1,785,970 State Share $ 367,157 Farebox $ 550000 Local Share $2,011,873 Total Openting Budget $4,715,000 ATTACHMENT B City of Beaumont Beaumont Municipal Transit System APPROVED PROJECT DESCRIPTION The$367,157 in TXDOT funding will be used to offset the City of Beaumont's local share of operating expenses for FY 2012,the period October 1,2011 through September 30,2012.Operating expenses Include all labor,fringe benefits,materials,supplies,utilities,insurance,taxes,licenses,purchased services,and other miscellaneous costs associated with the operation and maintenance of the Beaumont Municipal Transit(BMT)System.BMT operates 18 full size transit coaches and 9 smaller paratransit vehicles.Fixed route service is operated over 9 routes within the urban area of Beaumont, Texas,Monday through Saturday.In addition,door to door complementary paratransit service is operated within the same area and during the same period.