HomeMy WebLinkAboutRES 10-312 RESOLUTION NO.10-312
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to execute a one-year renewal
contract in the amount of$61,488, with an additional maximum of$4,000 for reimbursable
expenses, with Carolyn C. Chaney & Associates, Inc., to act as the City of Beaumont*s
Washington Assistant.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
December, 2010.
MoNr`�I Q� 1 Mayor Beck Ames
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Ca p pita I JfEdge
October 26, 2010
Mr. Kyle Hayes
City Manager
P.O. Box 3827
Beaumont, TX 77704
Dear Kyle.:
Please consider this formal request for a twelve month renewal of our contract with the
City for federal lobbying and information services. Our current agreement expires on December
31, 2009. Since we are very aware of the budget constraints under which the City is currently
operating, we would propose no change in our current level of compensation.
As you know,the; focus of our recent efforts on behalf of the City has been with regard to
the use of revenues derived from natural gas royalties at Beaumont Municipal Airport for non-
airport activities. While we believe that coordination between the City, the congressional
delegation, congressional committees, and the Federal Aviation Administration has resulted in
some progress on the matter, there of course is much more to be done. There is a strong case to
be made fir using these funcs for other important infrastructure projects in the City, and we will
continue to advocate for both legislative and regulatory solutions.
We expect that there will be additional federal items next year with which the City will
want to be involved. These may include a multi-year reauthorization of federal surface
transportation programs; continued efforts to address high levels of unemployment, and solutions
to the cunent housing crisis. In addition, we will continue to work with the City to avoid federal
intrusions into matters traditionally handled on the local level, such as taxation and labor
relations. We will also alert the City of federal funding opportunities—be it through Congress or
competith,,e grants—that corirespond with City priorities.
I aim proud to say than I have been serving the City of Beaumont in Washington for 30
years now, and it has been a;pleasure to make these small contributions to such a fine
communit„y. 'We are grateful for your guidance and the opportunity to assist the City and are
available at your convenience for any questions you may have about our services or the proposed
contract.
Sincerely,
Carolyn C. Chaney
AGREEMENT
BETWEEN THE CITY OF BEAUMONT,TEXAS
AND
CAPITALEDGE ADVOCACY,LLC
1212 NEW YORK AVENUE,NW- SUITE 250
WASHINGTON,D.C. 20005-3953
Pursuant to this agreement, the City of Beaumont, Texas (hereinafter sometimes
referred to as the "City") and CapitalEdge Advocacy, LLC (hereinafter sometimes
referred to as "Consultant") agree to assume the following obligations.
I. Obligations of Consultant
A. Consultant will organize and operate a unit to act as a
Washington office for the City and will be the assigned member
of its staff. Consultant will be responsible for obtaining and
furnishing requisite staff,office space,utilities,furnishings,and
equipment, common-use office supplies and services, and
general administrative support according to the level of service
specified in Paragraph IV;
B. Consultant will confer with the City Manager and such other
City personnel as the City Manager may designate at the times
and places mutually agreed to by the City Manager on all
organizational planning and program activities which have a
bearing on the ability of the City to make the best use of federal
aid programs;and will act as Washington Assistant to the City
of Beaumont,Texas;
C. As Washington Assistant the Consultant will review federal
executive proposals,legislation under consideration,proposed
and adopted administrative rules and regulations and other
Washington developments for the purpose of advising the City
of those items which may have a bearing on City policy or
programs;
D. More specifically, as Washington Assistant the Consultant will
advise and consult on behalf of the City with the White House
and any other Federal agencies,departments and commissions
as may be necessary to the performance of full Washington
service to the City Manager and the City. Additionally, the
Consultant will act as liaison with the U.S. Conference of City
Managers and the National League of Cities, and will furnish
legislative and administrative analyses of issues as requested;
E. As Washington Assistant the Consultant will secure and furnish
such detailed information as may be available on federal
programs in which the City indicates an interest;
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F. As Washington Assistant the Consultant will review and
comment on proposals of the City which are being prepared for
submission to federal agencies when requested to do so by the
City Manager or his designees;
G. As Washington Assistant the Consultant will maintain liaison
with the City's Congressional delegation and will assist the
delegation in any matter which the City determines to be in its
best interest in the same manner as any other member of the
City's administrative staff might render assistance;
H. As Washington Assistant the Consultant will counsel with the
City regarding appearances by City personnel before
Congressional committees and administrative agencies and will
arrange for appointments and accommodations for City
personnel as necessary;
I. As Washington Assistant the Consultant will contact federal
agencies on the City's behalf when City applications are under
consideration by such agencies and counsel the City to take
whatever steps appear to be required. to obtain the most
favorable consideration of such applications;
J. As Washington Assistant the Consultant will advise and consult
with or otherwise make assistance available to such
representatives of the private sector who are engaged in
economic development activities as determined by the City
Manager to be in the best interests of the City;
K. In fulfilling her responsibilities under this Agreement, the
Washington Assistant will act in the name of the City of
Beaumont, Texas under the supervision of the City Manager.
Any change in the person of the Washington Assistant from the
person representing the City as of the effective date of this
agreement must be approved by the City Manager.
H. Obligations of the City of Beaumont, Texas
A. To advise the Consultant of the name or names of persons
other than the City Manager authorized to request service and
the person or persons to be kept advised by the Washington
Assistant;
B. To supply the Consultant with a summary of all federal
programs in which the City is participating and advise the
Consultant of any new applications filed, together with
pertinent details as to the substance of such applications;
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C. To supply the Consultant with copies of budgets, planning
documents, and regular reports of the City Manager and
departments,Council agenda and proceedings,newspapers and
other materials which will assist the Consultant in keeping
current on City policies and programs;
D. To reimburse the Consultant for(1)all travel expenses incurred
pursuant to Paragraph I,Subparagraphs D and G;(2) expenses
for attendance at any other meetings attended by the
Washington Assistant outside Washington, DC, at the request
of the City;
E. To reimburse the Consultant for other expenses which are
incurred within Washington, DC on behalf of the City in
carrying out the provisions of this Agreement and as approved
by the City Manager subject to the provisions of Paragraph IV;
F. To bear long distance telephone, photocopying, executive
expenses and postage expenses.
III. The City of Beaumont, Texas and the Consultant
concur that the following exclusions shall apply to
this Agreement:
A. The Consultant.
1. Will not represent commercial or industrial establishments of
the City in pursuit of federal business except in accordance with
the provisions of Paragraph I, Subparagraph J, above;
2. Will not, by virtue of this Agreement, represent other local
government agencies in Beaumont,Texas except those which
are instrumentalities or agencies of the City of Beaumont,
Texas;
3. Will not perform any legal, engineering, accounting or other
similar professional service;
4. Will not directly or indirectly participate in or intervene in any
political campaign on behalf of or in opposition to any
candidate for public office in or representing the City.
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IV. Compensation
The cost of service will be$61,488.00 for twelve months,payable in advance,in equal
monthly installments of$5,124.00 commencing on the first day of January, 2011. In
addition, a maximum of $4,000.00 for reimbursable expenses incurred pursuant to
Paragraph II, Subparagraphs D, E, and F.
V. Termination
Either party may terminate this Agreement at any time by giving the other at least sixty
(60) days notice in writing of such termination.
IN WITNESS WHEREOF:
ATTEST DATE
29?401-4 C
Carolyn C. haney,Washington Assigant
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Kyle Hayes, City Manager
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