HomeMy WebLinkAboutRES 10-221 RESOLUTION NO. 10-221
BE IT RESOLVED BY THE CITY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to update and execute a
memorandum of agreement with Baptist Hospitals of Southeast Texas, which is providing
shelter and support facilities for City of Beaumont personnel and equipment during times
of emergency operations. The memorandum of agreement is substantially in the form
attached hereto as Exhibit "A."
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 24th day of
August, 2010.
- Mayor Becky Ames -
MEMORANDUM OF AGREEMENT
BETWEEN
BEAUMONT POLICE DEPARTMENT
AND
BAPTIST HOSPITALS OF SOUTHEAST TEXAS
1. PURPOSE: This agreement outlines actions of Baptist Hospitals of Southeast Texas for
sheltering Beaumont Police, Fire and EMS Department employees in ease of disaster,
particularly with regard to anticipated hurricane strikes to this region.This written
memorandum supplements ongoing verbal agreements, supports preparedness,and facilitates
reimbursement for this support through FEMA during recovery phase.
2. AUTHORITY: Approval by Baptist Hospitals of Southeast Texas administration,the
Beaumont Police Department Chief of Police and the City of Beaumont City Manager.
3. GENERAL:
a. SCOPE: This Memorandum of Agreement provides documentation for support between
the City of Beaumont on behalf of the Beaumont Police Department(BPD)and the
Baptist Hospitals of Southeast Texas(Baptist Hospital). Actions and agreements herein
apply only to the participating parties and are not intended to supersede existing
regulations or agreements. Further,it does not mandate sheltering at the hospital,but
provides availability for sheltering BPD personnel, for up to 72 hrs. If a term of this
agreement is inconsistent with disaster declarations or emergency orders of a governing
authority,then that term shall be invalid, but the remaining terms and conditions of this
agreement shall remain in full force and effect.
b. ASSUMPTIONS:
(1) BPD will establish an on-scene command post, and shelter up to one hundred
seventy Police, Fire and EMS personnel as manpower allotments require.
(2) BPD will provide immediate armed emergency response or full tactical
emergency response including equipment if needed within the hospital.
(3) BPD personnel and equipment will be allowed unrestricted and unescorted entry
to the hospital.
(4) BPD will be allowed any available space and at a minimum all driveways in the
parking garage for BPD responders'equipment and vehicles.
(5) Notification by BPD personnel of intent to initiate shelter operations at Baptist
Hospital will be made as early as the need becomes evident, or when mandatory
evacuation are announced for hurricane-related disasters.
(6) Upon initiation of shelter operations, a BPD officer will respond to the hospital to
coordinate with hospital staff and assist in maintaining adequate access to parking garage
space as manpower allows.
EXHIBIT"A"
(7) City of Beaumont will agree to reimburse costs of meals at the following rates:
Hot Meals: $4.50; Cold Meals: $3.25 per meal. This service is optional to the City and
will be offered contingent on Baptist Hospital's ability to provide the service.
(8) In the event BPD assistance is desired, contact may be made in person,or through
the police dispatch emergency line, 832-1234, or non-emergency line, 880-3865 if
communication lines are operational.
(9) Baptist Hospital will make provisions to minimize employee use and access to or
transit through provided shelter space.
(10) As availability permits,Baptist Hospital will provide sufficient beds and one set
of linen,as well as one hot meal and two cold meals per day. Meal costs will be invoiced
to the City of Beaumont.
(I1) BPD retains command and control authority over all assigned City of Beaumont
personnel.
4. RESPONSIBILITIES:
a. FINANCIAL MANAGEMENT:No expenditures or purchases will be encumbered by
any party through this agreement.
b. LOGISTIC SUPPORT:
(1) PLANS: There will be no additional plans to accompany this Memorandum of
Agreement.
(2) MAINTENANCE: All agencies will be responsible for maintenance of their
respective equipment or facilities.
(3) SUPPLY: All agencies will be responsible for any supplies they may require.Beds,
linen and food will only be provided by Baptist Hospital if supplies are available.
(4) TRANSPORTATION: All agencies will be responsible for their own transportation.
(5) MANPOWER: Each organization will be required to supply its own manpower.
c. OPERATIONAL SUPPORT: No operational support is anticipated at this time.
d. AGREEMENT AND ADMINISTRATION:This Memorandum of Agreement is
effective immediately upon signing by all parties and will only be terminated after one
party notifies the other party 30 days in advance requesting termination. The
Memorandum of Agreement supersedes all previous related agreements and addendums.
It will be reviewed every three years from the effective date.
e. POINTS OF CONTACT:
(1) Beaumont Police Department,Frank Coffin Jr, Chief of Police, 255 College,
Beaumont,Texas 77701. Phone number(409) 880-3801.
(2) Beaumont Police Department,Tim Ocnaschek, Sergeant/POC,255 College,
Beaumont,Texas 77701. Phone numbers: (409)980-7275 or 980-7280.
(3) Baptist Hospitals of Southeast Texas,Jay Deville, Administrative Director of Facility
Management, P.O. Drawer 1591,Beaumont, Texas 77704; Phone number(409)212-
5080/fax 212-5090.
(4) Baptist Hospitals of Southeast Texas, David Parmer, C.E.O.,P.O. Drawer 1591,
Beaumont,Texas 77704; Phone number(409)212-5012.
(5) Baptist Hospitals of Southeast Texas, Jeremy Jenkins, Safety Officer, P.O. Drawer
1591, Beaumont, Texas 77704;Phone number(409)212-5096
L MODIFICATION: This agreement may be modified upon mutual written consent of both
parties.
APPROVED BY:
FRANK COFFIN JR. JAY DEVILLE
Chief of Police Administrative Director of Facility
Beaumont Police Department Management
Memorial Hermann Baptist Beaumont Hospital
Date: Date:
KYLE HAYES DAVID PARMER
City Manager C.E.O
City of Beaumont Memorial Hermann Baptist Beaumont Hospital
Date: Date:
wR
r
MEMORANDUM OF AGREEMENT
BETWEEN
BEAUMONT POLICE DEPARTMENT
AND
BAPTIST HOSPITALS OF SOUTHEAST TEXAS
1. PURPOSE: This agreement outlines actions of Baptist Hospitals of Southeast Texas for
sheltering Beaumont Police, Fire and EMS Department employees in case of disaster,
particularly with regard to anticipated hurricane strikes to this region. This written
memorandum supplements ongoing verbal agreements, supports preparedness, and facilitates
reimbursement for this support through FEMA during recovery phase.
2. AUTHORITY: Approval by Baptist Hospitals of Southeast Texas administration,the
Beaumont Police Department Chief of Police and the City of Beaumont City Manager.
3. GENERAL:
a. SCOPE: This Memorandum of Agreement provides documentation for support between
the City of Beaumont on behalf of the Beaumont Police Department(BPD) and the
Baptist Hospitals of Southeast Texas (Baptist Hospital). Actions and agreements herein
apply only to the participating parties and are not intended to supersede existing
regulations or agreements. Further, it does not mandate sheltering at the hospital, but
provides availability for sheltering BPD personnel, for up to 72 hrs. If a term of this
agreement is inconsistent with disaster declarations or emergency orders of a governing
authority, then that term shall be invalid, but the remaining terms and conditions of this
agreement shall remain in full force and effect.
b. ASSUMPTIONS:
(1) BPD will establish an on-scene command post, and shelter up to one hundred seventy
Police, Fire and EMS personnel as manpower allotments require.
(2) BPD will provide immediate armed emergency response or full tactical emergency
response including equipment if needed within the hospital.
(3) BPD personnel and equipment will be allowed unrestricted and unescorted entry to
the hospital.
(4) BPD will be allowed any available space and at a minimum all driveways in the
.parking garage for BPD responders' equipment and vehicles.
(5) Notification by BPD personnel of intent to initiate shelter operations at Baptist
Hospital will be made as early as the need becomes evident, or when mandatory
evacuation are announced for hurricane-related disasters.
(6) Upon initiation of shelter operations, a BPD officer will respond to the hospital to
coordinate with hospital staff and assist in maintaining adequate access to parking
garage space as manpower allows.
(7) City of Beaumont will agree to reimburse costs of meals at the following rates: Hot
Meals: $4.50; Cold Meals: $3.25 per meal. This service is optional to the City and
will be offered contingent on Baptist Hospital's ability to provide the service.
(8) In the event BPD assistance is desired, contact may be made in person, or through
the police dispatch emergency line, 832-1234, or non-emergency line, 880-3865 if
communication lines are operational.
(9) Baptist Hospital will make provisions to minimize employee use and access to or
transit through provided shelter space.
(10) As availability permits, Baptist Hospital will provide sufficient beds and one set
of linen, as well as one hot meal and two cold meals per day. Meal costs will be
invoiced to the City of Beaumont.
(11) BPD retains command and control authority over all assigned City of Beaumont
personnel.
4. RESPONSIBILITIES:
a. FINANCIAL MANAGEMENT: No expenditures or purchases will be encumbered by
any party through this agreement.
b. LOGISTIC SUPPORT:
(1) PLANS: There will be no additional plans to accompany this Memorandum of
Agreement.
(2) MAINTENANCE: All agencies will be responsible for maintenance of their
respective equipment or facilities.
(3) SUPPLY: All agencies will be responsible for any supplies they may require. Beds,
linen and food will only be provided by Baptist Hospital if supplies are available.
(4) TRANSPORTATION: All agencies will be responsible for their own transportation.
(5) MANPOWER: Each organization will be required to supply its own manpower.
c. OPERATIONAL SUPPORT: No operational support is anticipated at this time.
d. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is
effective immediately upon signature by all parties and will only be terminated after one
party notifies the other party 30 days in advance requesting termination. The
Memorandum of Agreement supersedes all previous related agreements and addendums.
It will be reviewed every three years from the effective date.
e. POINTS OF CONTACT:
(1) Beaumont Police Department, Frank Coffin Jr, Chief of Police, 255 College,
Beaumont, Texas 77701. Phone number(409) 880-3801.
(2) Beaumont Police Department, Tim Ocnaschek, Sergeant/POC, 255 College,
Beaumont, Texas 77701. Phone numbers: (409) 980-7275 or 980-7280.
1.
to
(3) Baptist Hospitals of Southeast Texas, Jay Deville, Administrative Director of Facility
Management, P.O. Drawer 1591, Beaumont, Texas 77704; Phone number (409) 212-
5080/fax 212-5090.
(4) Baptist Hospitals of Southeast Texas, David Parmer, C.E.O., P.O. Drawer 1591,
Beaumont, Texas 77704; Phone number(409) 212-5012.
(5) Baptist Hospitals of Southeast Texas, Jeremy Jenkins, Safety Officer, P.O. Drawer
1591, Beaumont, Texas 77704; Phone number(409) 212-5096
L MODIFICATION: This agreement may be modified upon mutual written consent of both
parties.
APPROVED BY:
FRANK C FFIN JR. JAY DEVILLE
Chief of Police Administrative Director of Facility
Beaumont Police Department Management
Memorial Hermann Baptist Beaumont Hospital
Date: Date: 9 a$/U
KYLE HAYES DAVID PARMER
City Manager C.E.O
City of Beaumont Memorial Hermann Baptist Beaumont Hospital
Date: Date: I _U -U i