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Home My WebLink AboutMIN JUL 27 2010 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., Mayor Pro Tern BECKY AMES, MAYOR Gethrel Wright,At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel,Ward III July 27, 2010 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on July 27, 2010, at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 2-4/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Councilmember Beaulieu gave the invocation. Skylar Vallier, Aurora Williams and Maggie Darr grand kids of Councilmembers Beaulieu and Wright led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tem Pate, Councilmembers Coleman, Beaulieu,Wright, and Smith. Absent: Councilmember Samuel. Also present were Kyle Hayes,City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Councilmember Samuel was out of the City. Proclamations, Presentations, Recognitions None Public Comment: Persons may speak on scheduled agenda items 2-4/Consent Agenda. None CONSENT AGENDA Approval of minutes - July 20, 2010 Confirmation of committee appointments - Resolution 10 - 191 Minutes-July 27,2010 John Johnson would be reappointed to the Small Business Revolving Loan Fund Board. The current term would expire June 22, 2012. (Mayor Pro Tern W.L. Pate, Jr.) Gwen Trotter would fill the unexpired term of Suzanne Alexander on the Small Business Revolving Loan Fund Board. The term would commence July 27, 2010 and expire September 14, 2011. (Councilmember Alan B. Coleman) Jay Badillo would be reappointed to the Convention and Tourism Advisory Board. The current term would expire June 17, 2012. (Mayor Becky Ames) Mary Jowers would be reappointed to the Board of Adjustment (Zoning) Board. The current term would expire July 22, 2012. (Mayor Becky Ames) Bob Harris would be reappointed to the Board of Adjustment(Zoning)Board. The current term would expire July 22, 2012. (Mayor Becky Ames) Kelli Maness would be reappointed to the Board of Adjustment(Zoning) Board. The current term would expire June 21, 2012. (Mayor Becky Ames) A) Approve a contract for the purchase of work uniforms for use in individual city departments Resolution 10 - 192 B) Authorize the granting of a Utility Crossing Agreement to cross city utility easements outside the corporate limits - Resolution 10 - 193 C) Authorize the acceptance of a Water Line Easement to provide water services for properties along Delaware Street - Resolution 10 - 194 D) Authorize the acceptance of a water line easement to provide access for fire protection services to Stoneleigh Apartments located at 4550 Major Drive - Resolution 10 - 195 Councilmember Beaulieu made a motion to approve the Consent Agenda. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider a request for a specific use permit to allow a child care facility in an RS(Residential Single Family Dwelling) District at 2410 Louisiana. Administration recommended approval of the specific use permit to allow a child care facility in an RS (Residential Single Family Dwelling) District at 2410 Louisiana. Page 2 of 7 Minutes-July 27,2010 Tiffany Smith has applied for a specific use permit to allow a child care facility in an RS (Residential Single Family Dwelling) District. The property is located at 2410 Louisiana. Ms. Smith states that she operates a 24-hour child care that is licensed with the Texas Department of Family and Protective Services(TDFPS)as a Child Care Home to care for up to 12 children at anyone time. She says that her facility provides both daytime child care and evening and overnight child care. At a Joint Public Hearing held July 19,2010,the Planning Commission voted 5:0 to approve the specific use permit to allow a child care facility in an RS (Residential Single Family Dwelling) District at 2410 Louisiana subject to the following conditions: A) The number of outside employees shall be limited to one (1). B) The total number of children to be cared for shall not exceed twelve (12) at any one time. Councilmember Coleman moved to ADOPTAN ORDINANCE ENTITLEDAN ORDINANCE GRANTING A SPECIFIC USE PERMIT TO ALLOW A CHILD CARE FACILITY IN AN RS(RESIDENTIAL SINGLE FAMILY DWELLING) DISTRICT LOCATED AT 2410 LOUISIANA IN THE CITY OF BEAUMONT, JEFFERSON COUNTY, TEXAS. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, AND SMITH NAYS: NONE MOTION PASSED Ordinance 10 - 055 2. Consider authorizing the City Manager to amend a contract with the Texas Department of Housing and Community Affairs for the Weatherization Program. Administration recommended approval. The Texas Weatherization Assistance Program (WAP) is a Department of Energy (DOE)- funded program authorized by the American Recovery and Reinvestment Act of 2009(ARRA). The Weatherization Assistance Program is designed to increase the energy efficiency of dwellings owned or occupied by low-income persons. The purpose of this amendment is to increase the amount of grant funding from$750,728 to $1,506,338. The grant amount was split by TDHCA in order to ensure proper administration of the program, prior to releasing all of the funding. To date, staff has been hired and trained and three hundred forty-three (343) applications have been received. In addition,another amendment is included to clarify record keeping and other administrative details required by the program. Page 3 of 7 Minutes-July 27,2010 Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE THE DOCUMENTS AMENDING THE CONTRACT WITH TDHCA FOR PARTICIPATION IN THE TEXAS WEATHERIZATION PROGRAM. Councilmember Wright seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 196 3. Consider authorizing the City Manager to approve a contract for the Frint Road Lift Station Rehabilitation Project. Administration recommended approval of a contract with Placo, Ltd. of Lumberton, Texas, in the amount of$667,876.37 to furnish all labor, materials, and equipment to demolish an existing lift station and to construct a new lift station, furnish and install a radio antenna for SCADA communications, and install 630 ft. of sanitary sewer force main and related appurtenances. The existing lift station was built in the 1970's . The lift station size and capacity are in need of upgrades due to increase flows from development in the service area. Funds for the project are available in the Capital Program. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED EXECUTE A CONTRACT WITH PLACO, LTD., OF LUMBERTON , TEXAS, IN THE AMOUNT OF $667,876.37 FOR THE FRINT ROAD LIFT STATION REHABILITATION PROJECT TO FURNISH ALL LABOR,MATERIALS,AND EQUIPMENT TO DEMOLISH AN EXISTING LIFT STATION AND TO CONSTRUCT A NEW LIFT STATION,FURNISH AND INSTALL A RADIO ANTENNA FOR SCADA COMMUNICATIONS, AND INSTALL 630 FEET OF SANITARY SEWER FORCE MAIN AND RELATED APPURTENANCES. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 197 4. Consider approving the purchase of one fire training trailer for use by the Fire Department. Page 4 of 7 Minutes-July 27,2010 Administration recommended approval of the purchase from Fire Blast, Inc.,of Corona, CA, in the amount of$108,992.50. The unit consists of a 53-foot semi-trailer, equipped with the necessary systems to provide live fire training for Department personnel as required for certification. Funding for this purchase is through the FEMA Assistance to Fire Fighters Grant in the amount of$80,000 with the remainder available in the Capital Reserve Fund. Councilmember Wright made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF ONE(1)FIRE TRAINING TRAILER FROM FIRE BLAST, INC., OF CORONA,CALIFORNIA, IN THE AMOUNT OF$108,995.50 FOR USE BY THE FIRE DEPARTMENT. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM PATE, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, AND SMITH NAYS: NONE MOTION PASSED Resolution 10 - 198 Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. WORK SESSION Review and discuss the FY 2010 Budget and the preliminary FY 2011 Budget Kyle Hayes, City Manager,discussed the FY 2010 budget and the preliminary FY 2011 budget. The current projection for FY 2010 year end revenue and expenditures,as well as transfers for the transit system and the golf course was $103.7 million, the deficit was $1.8 million and the ending fund balance was$25 million. The Manager discussed the proactive measures that have been taken due to the economic downfall across the Country and the sales tax trend here in the City. There were 16 positions eliminated since October 1, 2010, an additional 17 positions were frozen, the projected savings for FY 2010 was $1.4 million, on an annualized basis the savings was $2.5 million. The minimum staffing level in the Fire Department was decreased from 47 to 44, and the Fire Departments sick leave policy was amended. The total projected savings due to the decreases and policy amendments were nearly $800,000 for FY 2010, the projected savings for FY 2011 will be approximately $950,000. Additional proactive measures were to increase charges for EMS services, public and environmental health fees and animal control fees,the increases will generate approximately $350,000 for the next fiscal year. There were also increases in facilities and recreation fees which will generate approximately $150,000. The City Manager discussed preparations for the FY 2011 budget. The property appraisals are projected to increase 5%to 6%, amounting to $1.3 to $1.7 million in revenues over FY 2010. The unknown sales tax revenues this year compared to the previous year is down 21%. The City will be budgeting the sales tax for FY 2011 for the amount that will be received this year, and reduction in industrial values is estimated to be down by$1.5 million on next year. In preparing for the FY 2011 Page 5 of 7 Minutes-July 27,2010 budget, a request will be made to Council to increase a transfer from the water fund in the amount of $1 million and increase a transfer from the solid waste fund in the amount of$400,000. There will be an increase in contractual wages for Police and Fire of 4%,the estimated increase for Police wages will be$749,600 and the estimated increase for Fire will$640,200. In the preliminary budget for FY 2011 the general fund's total appropriations is estimated to be $105,000, the beginning fund balance is estimated to be $25,020,224 and the ending fund balance estimate is $22,535,724. COLINCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - NONE COUNCILMEMBER BEAULIEU- CONGRATULATED STAFF FOR ALL OF THEIR HARD WORK ON THE BUDGET, THANKED EVERYONE THAT IS WORKING AT VACATION BIBLE SCHOOLS AT THE CHURCHES COUNCILMEMBER WRIGHT- COMMENTED ON THE CEREMONY FOR WELCOMING THE TROOPS BACK, PROUD OF THE KIDS AT CAMP BRIGHT STAR, THANKED STAFF FOR THE PRESENTATION OF THE BUDGET MAYOR PRO TEM PATE - THANKED STAFF FOR THE HARD WORK ON THE PREPARATION OF THE BUDGET AND WORKSESSION, COMMENTED ON THE GREAT TURN OUT TO WELCOME THE TROOPS BACK, ALSO ON THE RETIREMENT OF J.P. COLBERT, CITY ENGINEER, THANKED EVERYONE THAT DONATES THEIR TIME TO VACATION BIBLE SCHOOL COUNCILMEMBER SAMUEL - ABSENT COUNCILMEMBER SMITH- THANKED STAFF FOR BEING PROACTIVE WHEN PREPARING THE BUDGET AND GETTING AN EARLY START TO WHAT IS AHEAD IN THE FUTURE AND NOT RAISE TAXES,ANNOUNCED THE ANNUAL SCHOOL SUPPLY DRIVE ON AUGUST 14, 2010, AT THE L. L. MELTON FAMILY LIFE CENTER FROM 9:00 A.M. TO 3:00 P.M. CITY ATTORNEY COOPER- NONE CITY MANAGER HAYES - NONE MAYOR AMES - THANKED STAFF FOR ALL OF THEIR HARD WORK ON THE BUDGET,COMMENTED ON THE CEREMONY WELCOMING THE TROOPS HOME AND WHAT A GREAT EVENT IT WAS, ALSO COMMENTED ON THE WELCOME-BACK PARTY FOR OFFICER KOLIN BURMASTER Page 6 of 7 Minutes-July 27,2010 Public Comments (Persons are limited to three minutes) None Open session of meeting recessed at 2:10 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Kevin Roach v. City of Beaumont In re: Beaumont City Attorneys Tyrone Cooper, Joseph P. Sanders, Quentin Price, Judi Rawls and Darrell Vogel, Relators Entergy Texas, Inc.'s Application to Increase Base Rates and Reconcile Fuel Costs There being no action taken in Executive Session, Council adjourned. Au io available up n request in the City Clerk's Office. Becky A ayor 10 0 Tina Broussard, City Clerk Page 7 of 7 Minutes-July 27,2010