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HomeMy WebLinkAboutMIN OCT 13 2009 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Ward III October 13, 2009 Jamie Smith, Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on October 13, 2009, at the Beaumont Civic Center, 701 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor Eddie McGriff of House of Prayer Missionary Baptist Church gave the invocation. Councilmember Pate led the Pledge of Allegiance. Roll call was made by Tina Broussard,City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman, Beaulieu, Pate, Samuel and Smith. Absent: Mayor Pro Tern Wright. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Mayor Pro Tern Wright absent due to illness. Proclamations, Presentations, Recognitions "National Arts and Humanities Month" - October, 2009 - Proclamation read by Councilmember Smith; accepted by Sue Bard with South East Texas Arts Council "National Conflict Resolution Day" - October 15, 2009 - Proclamation read by Councilmember Beaulieu; accepted by Cindy Bloodsworth with Jefferson County Dispute Resolution Center "Beaumont Boys Bash" - October, 2009 - Proclamation read by Mayor Ames; accepted by Tracy Byrd, Zona Jones and Kevin Millar Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda. None Minutes-October 13,2009 CONSENT AGENDA Approval of minutes - October 6, 2009 Confirmation of committee appointments - Resolution 09 - 305 Bill Yoes would be reappointed to the Historic Landmark commission (Attorney). The current term would expire December 30, 2010. (Mayor Becky Ames) Eddie Senigaurwould be appointed to the Planning and Zoning Commission. The term would commence October 13, 2009 and expire October 12, 2012. (Mayor Becky Ames) Beverly Miller would be appointed to the Library Commission. The term would commence October 13, 2009 and expire October 12, 2011. (Councilmember W. L. Pate, Jr.) A) Authorize the City Manager to execute all documents necessary to accept grant funding from the Department of State Health Services for the WIC Grant FY 2010 - Resolution 09 - 306 B) Approve a lease agreement for photocopiers for use by various city departments - Resolution 09 - 307 C) Authorize the City Manager to increase the Sanitary Sewer System Improvements 60-Inch Trunk Outfall Rehabilitation Phase I Project for "extra work" - Resolution 09 - 308 D) Authorize the granting of a Pipeline License Agreement to cross Phelan right-of-way near the Beaumont Municipal Airport - Resolution 09 - 309 E) Authorize the granting of a Pipeline License Agreement to cross Keith Road right-of-way near the Beaumont Municipal Airport - Resolution 09 - 310 F) Authorize the acceptance of a water line easement to provide water services for the North Star properties located on Eastex Freeway - Resolution 09 - 311 G) Authorize the purchase of property for a replacement sanitary sewer lift station on Frint Drive- Resolution 09 - 312 H) Approve the waiver of penalties and interest on one tax account processed by the Jefferson County Tax Assessor-Collector's Office - Resolution 09 - 313 1) Consider authorizing the City Manager to execute all documents necessary to enter into an agreement with the Beaumont Independent School District relating to the evacuation of the Medical Special Needs population - Resolution 09 - 314 Councilmember Samuel made a motion to approve the Consent Agenda. Councilmember Beaulieu seconded the motion. Page 2 of 10 Minutes-October 13,2009 it AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider authorizing the City Manager to execute a contract with the Southeast Texas Regional Planning Commission for the administration of Hurricane Ike disaster recovery funds in the amount of $2,941,000. Administration recommended approval. The Texas Department of Housing and Community Affairs has awarded $17,100,000 in CDBG Disaster Program funds to the Southeast Texas Regional Planning Commission to assist with Hurricane Ike disaster recovery in Beaumont. The City will act as a subcontractor of SETRPC in administering the applicant intake and certification process for the program. SETRPC will be responsible for the contracting and construction activities related to all qualified applicants. Administrative funds totaling$316,000 have been allocated for operating and administrative costs.The City will also be responsible for demolition activities authorized under this program including contracting and demolition of residential structures. Funds totaling $2,625,000 have been allocated for demolition administrative costs($125,000)and demolition activities ($2,500,000). Funding will be provided by the Texas Department of Housing & Community Affairs CDBG Disaster Program. Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH THE SOUTHEAST TEXAS REGIONAL PLANNING COMMISSION FOR THE ADMINISTRATION OF HURRICANE IKE DISASTER RECOVER FUNDS IN THE AMOUNT OF $2,941,000 PROVIDED BY THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CDBG DISASTER PROGRAM. Councilmember Coleman seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 315 2. Consider approving a Owner-Occupied Rehabilitation Program utilizing$300,000 from 2009 HOME Program funds. Page 3 of 10 Minutes-October 13,2009 Administration recommended approval. On October 6,2009,the Beaumont City Council conducted a workshop to discuss a proposed Owner-Occupied Rehabilitation Program. At the same meeting, Council conducted a public hearing to receive comment on this proposed program. As noted by HUD, the overall community impact of federal HOME dollars is not typically evident. In order to provide a significant impact upon neighboring homes and communities, the Administration proposes adopting an Owner-Occupied Rehabilitation Program available to single-family home owners that will provide up to $65,000 to assist with eligible repairs for up to 5 low-to-moderate income families. Where cost estimates for repairs exceed $51,200, the home owner will be offered reconstruction. Reconstruction may not exceed $100,000 per eligible family. Funding is available from the 2009 HOME Program. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY ADOPTS THE GUIDELINES FOR THE OWNER-OCCUPIED REHABILITATION PROGRAM AND APPROVES THE ALLOCATION OF FUNDING IN THE AMOUNT OF $300,000 FROM THE 2009 HOME PROGRAM. Councilmember Smith seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, BEAULIEU, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 316 3. Consider approving amendments to and authorizing the City Manager to execute amendments to agreements with the South East Texas Regional Planning Commission relating to Federal Disaster Recovery Funds from the Texas Department of Housing and Community Affairs. Administration recommended approval. City Council previously authorized an agreement and the subsequent First and Second Amendments with the Southeast Texas Regional Planning Commission for the City's Housing Services Division to administer federal Disaster Recovery funds from the Texas Department of Housing & Community Affairs ("TDHCA") in the amount of Five Million One Hundred Forty-Five Thousand Dollars($5,145,000)used for Owner-Occupied Repairs($2,400,000), Reconstruction ($2,500,000), and for Administrative Costs ($245,000). Five additional amendments at the regional and state level have been made to the program, and as a result, our contract should be amended to reflect these changes. Funding will be provided by the Texas Department of Housing & Community Affairs CDBG Disaster Program. Page 4 of 10 Minutes-October 13,2009 Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE THE DOCUMENTS NECESSARY TO AMEND THE TDHCA DISASTER RECOVERY PROGRAM. Councilmember Smith seconded the motion. AYES: MAYORAMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 317 4. Consider authorizing the City Manager to submit a grant application for Stimulus Grant Program funds related to Traffic Signal Synchronization. Administration recommended City Council authorize the City Manager to submit a grant application for Traffic Signal Synchronization. This grant was issued on September 20, 2009 and the application must be submitted by October 30, 2009. The grant will allow the city to upgrade old traffic signal equipment, repair or replace malfunctioning vehicle detection equipment, and install communications to maintain signal timing.The total project cost is estimated at$2.7 Million with a 20%match requirement. The City of Beaumont recently retained the service of Midtown Engineers, LLC to retime the city's coordinated traffic signal systems. The consultants also prepared a report detailing deficiencies with the city's aging traffic signal infrastructure. The report noted that the traffic signal cabinets and controllers have exceeded their life span by nearly 100%. This grant would provide the City of Beaumont a long-term, dependable synchronized traffic signal system at 20% of the cost. If awarded,the city's match will be$540,000 and will be funded through the Capital Program. Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO SUBMIT A GRANT APPLICATION FOR THE TRAFFIC SIGNAL SYNCHRONIZATION OR REPLACEMENT STIMULUS GRANT PROGRAM PROVIDED BY THE AMERICAN RECOVERY AND REINVESTMENT ACT FOR THE PURPOSE OF UPDATING AND REPAIRING PUBLIC INFRASTRUCTURE. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 318 Page 5 of 10 Minutes-October 13,2009 5. Consider approving the purchase of trash containers for use by the Solid Waste Division. Administration recommended approval ofthe purchasefrom Toter, Inc.,of Statesville, NC, in the estimated amount of $179,920. Containers are to be purchased through the Texas Smart Buy program of the Texas Comptroller's office. Created by the legislature in 1979, the program provides the State of Texas volume purchasing powerto local governments and assistance organizations. Materials available through this program have been bid by the State, satisfying all competitive bidding requirements. The Solid Waste Division has requested the purchase of 4,000 trash containers at a cost of $44.98 each. The 96 gallon trash containers are to be used for replacement and new installations. Each trash container has a serial number and is compatible with the City's trash collection equipment. Funds are available for this expenditure in the Solid Waste Fund. Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL HEREBY APPROVES THE PURCHASE OF 4,000 GARBAGE CONTAINERS AT A COST OF$44.98 EACH FOR A TOTAL EXPENDITURE OF$179,920 FROM TOTER,INC.OF STATESVILLE,NORTH CAROLINA, THROUGH THE TEXAS SMART BUY PROGRAM OF THE TEXAS COMPTROLLER'S OFFICE. Councilmember Beaulieu seconded the motion. AYES: MAYORAMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 319 6. Consider approving a contract for the Phelan Boulevard Extension Sidewalk Project. Administration recommended awarding the contract for the Phelan Boulevard Extension Sidewalk Project L. D. Construction in the amount of $90,784.50. On September 17, 2009 the City of Beaumont received five(5)bids for the Phelan Boulevard Extension Sidewalk Project. The estimated cost of the project prior to receipt of bid was $155,500.00. The MBE participation will not be required because the general contractor has been certified as a Minority Business Enterprise. Funds are available through the Capital Program. Page 6 of 10 Minutes-October 13,2009 Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY L. D. CONSTRUCTION IN THE AMOUNT OF $90,784.50 FOR A CONTRACT FOR THE PHELAN BOULEVARD EXTENSION SIDEWALK PROJECT BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Beaulieu seconded the motion. AYES: MAYORAMES,COU NCI LMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 320 7. Consider authorizing the City Manager to execute a Reimbursement Agreement with Entergy Texas, Inc.forthe relocation/removal ofoverhead electrical lines within the limits ofthe Calder Street Project. Administration recommended City Council authorize the City Manager to execute a Reimbursement Agreement with Entergy Texas, Inc.for the relocation/removal of overhead electrical lines within the limits of the Calder Street Project. In conjunction with the Calder Street Project, the electrical utility lines along Calder will be buried, relocated and/or removed. Entergy will conduct the engineering,design, procurement of materials, construction and relocations of their facilities to accommodate Phase I I of the Calder Project. The City will be responsible for reimbursing Entergy for all costs associated with this work. The estimated cost of the work for Phase II is $2,516,000. Entergy is requesting the City enter into a Reimbursement Agreement outlining the responsibilities of each party. The cost to perform similarwork for Phase I of the Calder Project is estimated at$1,000,000. Funds are available in the Capital Program to reimburse Entergy for this work. Councilmember Beaulieu made a motion to APPROVE RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A REIMBURSEMENT AGREEMENT WITH ENTERGY TEXAS, INC., FOR THE RELOCATION/REMOVAL OF OVERHEAD ELECTRICAL LINES WITHIN THE LIMITS OF THE CALDER STREET PROJECT. Councilmember Pate seconded the motion. AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, BEAULIEU, PATE, SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 321 Page 7 of 10 Minutes-October 13,2009 8. Consider approving a bid for the installation of an Automated Water Observation System at the Beaumont Municipal Airport. Administration recommended the award of a bid to Vaisala, Inc. of Louisville, Colorado in the amount of $113,749. Bids were solicited for the installation of an Automated Weather Observation System (AWOS) at the Beaumont Municipal Airport. An AWOS is a collection of sensors that measure and broadcast weather data to help pilots monitor weather forecasts, plan flight routes, and execute correct takeoffs and landings. The apparent low bidder, Vaisala Inc., has more than twenty (20) years of experience in AWOS installation, maintenance, and communications. Vaisala project managers and technicians have been involved in more than 350 AWOS installations nationwide, including seventy(70) in the State of Texas. The company also holds a long-term contract for AWOS maintenance services with TxDOT which currently includes eighty(80)sites across the State of Texas. The grant will provide 75%of the funding for this project while the City's match is the remaining 25%. Based on the bid from Vaisala, the City's share is $28,437.25 Funds for the City's share of this project will be paid from the Airport Fund. Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED BY VAISALA, INC., OF LOUISVILLE, COLORADO, IN THE AMOUNT OF $113,749 FOR THE INSTALLATION OF AN AUTOMATED WEATHER OBSERVATION SYSTEM AT THE BEAUMONT MUNICIPAL AIRPORT BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Samuel seconded the motion. AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND SMITH NAYS: NONE MOTION PASSED Resolution 09 - 322 WORKSESSION Receive a report from the Texas Historical Commission related to preservation programs Dr. Terry Colley, Deputy Executive Director of the Texas Historical Commission spoke to Council regarding the City of Beaumont proudly designating its first historic district under a local preservation ordinance, along with several provisions to protect and preserve the historical and cultural importance of the community. Page 8 of 10 Minutes-October 13,2009 The act serves as the foundation for all local preservation activity. Additionally, the City currently participates in a number of preservation programs offered by the state to help strengthen and enhance the City's efforts. COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN - WISHED HIS SON, STEVEN ALAN COLEMAN, A HAPPY 25T" BIRTHDAY, THANKED CLAUDIE HAWKINS FOR HAVING COUNCIL AT THE CIVIC CENTER WHILE COUNCIL CHAMBERS HAS BEEN UNDER RENOVATIONS COUNCILMEMBER BEAULIEU - HAS SEEN AN INTERESTING MIX OF WHAT BEAUMONT HAS TO OFFER WITH THE MANY PROCLAMATIONS ISSUED AT THE MEETING, DISPUTE RESOLUTION, HISTORICAL PRESERVATION AND THE BEAUMONT BOYS, ZONA, TRACY AND KEVIN, ALSO THANKED CAROLYN HOWARD, WITH BEAUMONT MAIN STREET FOR BEING PRESENT AT THE MEETING MAYOR PRO TEM WRIGHT - ABSENT COUNCILMEMBER PATE - COMMENTED ON THE BEAUMONT BOYS, THANKED DR. TERRY COLLEY FOR HIS REPORT FROM THE TEXAS HISTORICAL COMMISSION, COMPLIMENTED THE FIRE MUSEUM ON THEIR FUND RAISER, THE "IEA" PROGRAM FUND RAISER, AND THE SABINE AREA RESTAURANT ASSOCIATION "CHEF DELIGHT" FUND RAISER COUNCILMEMBER SAMUEL - THANKED THE BEAUMONT BOYS FOR ALL THEY DO, APPRECIATED THE CAR SHOW OVER THE WEEKEND, GLAD TO SEE FORMER MAYOR MAURY MEYERS COUNCILMEMBER SMITH- COMMENTED ON THE EDUCATIONAL SUMMIT,SPOKE AT THE DISABILITIES EXTRAVAGANZA,ALSO GAVE CONDOLENCES TO THE GUILLORY FAMILY CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYORAMES - THANKED DARRYL BORQUE, WITH THE MAYORS COMMISSION FOR PEOPLE WITH DISABILITIES, FOR A GREAT JOB ON THE ANNUAL BANQUET THAT WAS HELD FRIDAY, OCTOBER 9, 2009, COMMENTED ON THE GIRLS HAVEN FUND RAISER ON SATURDAY, OCTOBER 10, 2009, THE FIRE MUSEUM FUND RAISER ON SATURDAY, ALSO ANNOUNCED THE WINNER OF THE TRIP TO DISNEY WORLD, Page 9 of 10 Minutes-October 13,2009 FIREMEN CHARLIE COX,THERE WAS ALSO ANOTHER GREAT DAY IN BEAUMONT PACKAGE AND THE WINNER OF THAT PACKAGE WAS FIREMAN BRANDON LEE, COMMENTED ON WALDMAN PARK, WHICH IS A PRIVATE PARK THAT WAS DEVELOPED BY CARL WALDMAN IN DOWNTOWN BEAUMONT, THE OAKS HISTORIC NEIGHBORHOOD ASSOCIATION HAD THEIR MONTHLY MEETING AT THE IDA REED DOG PARK WITH A PICNIC, RAO'S WILL ALSO BE HAVING A 1941 CAR SHOW WITH NICKEL COFFEE ON FRIDAY, OCTOBER 16, 2009 Public Comments (Persons are limited to three minutes) Bruce Hoffer 2615 Gladys Beaumont TX Stated that there are 3,240 kids from the area playing soccer Maury Meyers 6660 Woodridge Beaumont TX Commended council on the great job that they are doing, also commented on the Streets Maintenance Program, asked that council look at restructuring this program David Boyer 206 Pine Branch Beaumont TX Commented on the water treatment, resources,and distribution in the community, has had the pleasure of working with Dr. Tohme, Karin Warren and Patrick Donart, with the City of Beaumont's Water Department, he also introduced a water specialist that will be returning to Turkey who had never attended a government meeting There being no Executive Session, Council adjourned at 2:27 p.m. EXECUTIVE SESSION - Cancelled Consider matters related to employment,evaluation and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: Kyle Hayes, City Manger Tyrone E. Cooper, City Attorney Tina Broussard, City Clerk Audio available upon request in the City Clerk's Office. �i Be y Ame y ay � y Tina Broussard, City Clerk Page 10 of 10 �4� �T J/ i Minutes-October 13,2009 �be�i>l.�►v►�`r�