HomeMy WebLinkAboutMIN OCT 13 2009 M I N U T E S - CITY OF BEAUMONT
W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Wright, Mayor Pro Tern
Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II
Audwin Samuel, Ward III October 13, 2009 Jamie Smith, Ward IV
Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk
The City Council of the City of Beaumont, Texas, met in a regular session on October 13, 2009, at
the Beaumont Civic Center, 701 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the
following:
OPENING
Invocation Pledge of Allegiance Roll Call
Presentations and Recognition
Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda
Consent Agenda
Mayor Ames called the council meeting to order at 1:30 p.m.
Pastor Eddie McGriff of House of Prayer Missionary Baptist Church gave the invocation.
Councilmember Pate led the Pledge of Allegiance. Roll call was made by Tina Broussard,City Clerk.
Present at the meeting were Mayor Ames, Mayor Pro Tern Wright, Councilmembers Coleman,
Beaulieu, Pate, Samuel and Smith. Absent: Mayor Pro Tern Wright. Also present were Kyle Hayes,
City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk.
Mayor Pro Tern Wright absent due to illness.
Proclamations, Presentations, Recognitions
"National Arts and Humanities Month" - October, 2009 - Proclamation read by
Councilmember Smith; accepted by Sue Bard with South East Texas Arts Council
"National Conflict Resolution Day" - October 15, 2009 - Proclamation read by
Councilmember Beaulieu; accepted by Cindy Bloodsworth with Jefferson County Dispute
Resolution Center
"Beaumont Boys Bash" - October, 2009 - Proclamation read by Mayor Ames; accepted
by Tracy Byrd, Zona Jones and Kevin Millar
Public Comment: Persons may speak on scheduled agenda items 1-8/Consent Agenda.
None
Minutes-October 13,2009
CONSENT AGENDA
Approval of minutes - October 6, 2009
Confirmation of committee appointments - Resolution 09 - 305
Bill Yoes would be reappointed to the Historic Landmark commission (Attorney). The current
term would expire December 30, 2010. (Mayor Becky Ames)
Eddie Senigaurwould be appointed to the Planning and Zoning Commission. The term would
commence October 13, 2009 and expire October 12, 2012. (Mayor Becky Ames)
Beverly Miller would be appointed to the Library Commission. The term would commence
October 13, 2009 and expire October 12, 2011. (Councilmember W. L. Pate, Jr.)
A) Authorize the City Manager to execute all documents necessary to accept grant funding from
the Department of State Health Services for the WIC Grant FY 2010 - Resolution 09 - 306
B) Approve a lease agreement for photocopiers for use by various city departments -
Resolution 09 - 307
C) Authorize the City Manager to increase the Sanitary Sewer System Improvements 60-Inch
Trunk Outfall Rehabilitation Phase I Project for "extra work" - Resolution 09 - 308
D) Authorize the granting of a Pipeline License Agreement to cross Phelan right-of-way near the
Beaumont Municipal Airport - Resolution 09 - 309
E) Authorize the granting of a Pipeline License Agreement to cross Keith Road right-of-way near
the Beaumont Municipal Airport - Resolution 09 - 310
F) Authorize the acceptance of a water line easement to provide water services for the North Star
properties located on Eastex Freeway - Resolution 09 - 311
G) Authorize the purchase of property for a replacement sanitary sewer lift station on Frint Drive-
Resolution 09 - 312
H) Approve the waiver of penalties and interest on one tax account processed by the Jefferson
County Tax Assessor-Collector's Office - Resolution 09 - 313
1) Consider authorizing the City Manager to execute all documents necessary to enter into an
agreement with the Beaumont Independent School District relating to the evacuation of the
Medical Special Needs population - Resolution 09 - 314
Councilmember Samuel made a motion to approve the Consent Agenda. Councilmember
Beaulieu seconded the motion.
Page 2 of 10 Minutes-October 13,2009
it
AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
GENERAL BUSINESS
1. Consider authorizing the City Manager to execute a contract with the Southeast Texas
Regional Planning Commission for the administration of Hurricane Ike disaster recovery funds
in the amount of $2,941,000.
Administration recommended approval.
The Texas Department of Housing and Community Affairs has awarded $17,100,000 in
CDBG Disaster Program funds to the Southeast Texas Regional Planning Commission to
assist with Hurricane Ike disaster recovery in Beaumont. The City will act as a subcontractor
of SETRPC in administering the applicant intake and certification process for the program.
SETRPC will be responsible for the contracting and construction activities related to all
qualified applicants. Administrative funds totaling$316,000 have been allocated for operating
and administrative costs.The City will also be responsible for demolition activities authorized
under this program including contracting and demolition of residential structures. Funds
totaling $2,625,000 have been allocated for demolition administrative costs($125,000)and
demolition activities ($2,500,000).
Funding will be provided by the Texas Department of Housing & Community Affairs CDBG
Disaster Program.
Councilmember Pate moved to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE
IS HEREBY AUTHORIZED TO EXECUTE A CONTRACT WITH THE SOUTHEAST TEXAS REGIONAL
PLANNING COMMISSION FOR THE ADMINISTRATION OF HURRICANE IKE DISASTER RECOVER FUNDS
IN THE AMOUNT OF $2,941,000 PROVIDED BY THE TEXAS DEPARTMENT OF HOUSING AND
COMMUNITY AFFAIRS CDBG DISASTER PROGRAM. Councilmember Coleman seconded the
motion.
AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 315
2. Consider approving a Owner-Occupied Rehabilitation Program utilizing$300,000 from 2009
HOME Program funds.
Page 3 of 10 Minutes-October 13,2009
Administration recommended approval.
On October 6,2009,the Beaumont City Council conducted a workshop to discuss a proposed
Owner-Occupied Rehabilitation Program. At the same meeting, Council conducted a public
hearing to receive comment on this proposed program. As noted by HUD, the overall
community impact of federal HOME dollars is not typically evident. In order to provide a
significant impact upon neighboring homes and communities, the Administration proposes
adopting an Owner-Occupied Rehabilitation Program available to single-family home owners
that will provide up to $65,000 to assist with eligible repairs for up to 5 low-to-moderate
income families. Where cost estimates for repairs exceed $51,200, the home owner will be
offered reconstruction. Reconstruction may not exceed $100,000 per eligible family.
Funding is available from the 2009 HOME Program.
Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL
HEREBY ADOPTS THE GUIDELINES FOR THE OWNER-OCCUPIED REHABILITATION PROGRAM AND
APPROVES THE ALLOCATION OF FUNDING IN THE AMOUNT OF $300,000 FROM THE 2009 HOME
PROGRAM. Councilmember Smith seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, BEAULIEU, PATE, SAMUEL
AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 316
3. Consider approving amendments to and authorizing the City Manager to execute
amendments to agreements with the South East Texas Regional Planning Commission
relating to Federal Disaster Recovery Funds from the Texas Department of Housing and
Community Affairs.
Administration recommended approval.
City Council previously authorized an agreement and the subsequent First and Second
Amendments with the Southeast Texas Regional Planning Commission for the City's Housing
Services Division to administer federal Disaster Recovery funds from the Texas Department
of Housing & Community Affairs ("TDHCA") in the amount of Five Million One Hundred
Forty-Five Thousand Dollars($5,145,000)used for Owner-Occupied Repairs($2,400,000),
Reconstruction ($2,500,000), and for Administrative Costs ($245,000). Five additional
amendments at the regional and state level have been made to the program, and as a result,
our contract should be amended to reflect these changes.
Funding will be provided by the Texas Department of Housing & Community Affairs CDBG
Disaster Program.
Page 4 of 10 Minutes-October 13,2009
Councilmember Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER
BE AND HE IS HEREBY AUTHORIZED TO EXECUTE THE DOCUMENTS NECESSARY TO AMEND THE
TDHCA DISASTER RECOVERY PROGRAM. Councilmember Smith seconded the motion.
AYES: MAYORAMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 317
4. Consider authorizing the City Manager to submit a grant application for Stimulus Grant
Program funds related to Traffic Signal Synchronization.
Administration recommended City Council authorize the City Manager to submit a grant
application for Traffic Signal Synchronization.
This grant was issued on September 20, 2009 and the application must be submitted by
October 30, 2009. The grant will allow the city to upgrade old traffic signal equipment, repair
or replace malfunctioning vehicle detection equipment, and install communications to maintain
signal timing.The total project cost is estimated at$2.7 Million with a 20%match requirement.
The City of Beaumont recently retained the service of Midtown Engineers, LLC to retime the
city's coordinated traffic signal systems. The consultants also prepared a report detailing
deficiencies with the city's aging traffic signal infrastructure. The report noted that the traffic
signal cabinets and controllers have exceeded their life span by nearly 100%. This grant
would provide the City of Beaumont a long-term, dependable synchronized traffic signal
system at 20% of the cost.
If awarded,the city's match will be$540,000 and will be funded through the Capital Program.
Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER
BE AND HE IS HEREBY AUTHORIZED TO SUBMIT A GRANT APPLICATION FOR THE TRAFFIC SIGNAL
SYNCHRONIZATION OR REPLACEMENT STIMULUS GRANT PROGRAM PROVIDED BY THE AMERICAN
RECOVERY AND REINVESTMENT ACT FOR THE PURPOSE OF UPDATING AND REPAIRING PUBLIC
INFRASTRUCTURE. Councilmember Beaulieu seconded the motion.
AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 318
Page 5 of 10 Minutes-October 13,2009
5. Consider approving the purchase of trash containers for use by the Solid Waste Division.
Administration recommended approval ofthe purchasefrom Toter, Inc.,of Statesville, NC, in
the estimated amount of $179,920.
Containers are to be purchased through the Texas Smart Buy program of the Texas
Comptroller's office. Created by the legislature in 1979, the program provides the State of
Texas volume purchasing powerto local governments and assistance organizations. Materials
available through this program have been bid by the State, satisfying all competitive bidding
requirements.
The Solid Waste Division has requested the purchase of 4,000 trash containers at a cost of
$44.98 each. The 96 gallon trash containers are to be used for replacement and new
installations. Each trash container has a serial number and is compatible with the City's trash
collection equipment.
Funds are available for this expenditure in the Solid Waste Fund.
Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY COUNCIL
HEREBY APPROVES THE PURCHASE OF 4,000 GARBAGE CONTAINERS AT A COST OF$44.98 EACH
FOR A TOTAL EXPENDITURE OF$179,920 FROM TOTER,INC.OF STATESVILLE,NORTH CAROLINA,
THROUGH THE TEXAS SMART BUY PROGRAM OF THE TEXAS COMPTROLLER'S OFFICE.
Councilmember Beaulieu seconded the motion.
AYES: MAYORAMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 319
6. Consider approving a contract for the Phelan Boulevard Extension Sidewalk Project.
Administration recommended awarding the contract for the Phelan Boulevard Extension
Sidewalk Project L. D. Construction in the amount of $90,784.50.
On September 17, 2009 the City of Beaumont received five(5)bids for the Phelan Boulevard
Extension Sidewalk Project. The estimated cost of the project prior to receipt of bid was
$155,500.00.
The MBE participation will not be required because the general contractor has been certified
as a Minority Business Enterprise.
Funds are available through the Capital Program.
Page 6 of 10 Minutes-October 13,2009
Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED
BY L. D. CONSTRUCTION IN THE AMOUNT OF $90,784.50 FOR A CONTRACT FOR THE PHELAN
BOULEVARD EXTENSION SIDEWALK PROJECT BE ACCEPTED BY THE CITY OF BEAUMONT.
Councilmember Beaulieu seconded the motion.
AYES: MAYORAMES,COU NCI LMEMBERS COLEMAN,BEAULIEU,PATE,SAMUELAND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 320
7. Consider authorizing the City Manager to execute a Reimbursement Agreement with Entergy
Texas, Inc.forthe relocation/removal ofoverhead electrical lines within the limits ofthe Calder
Street Project.
Administration recommended City Council authorize the City Manager to execute a
Reimbursement Agreement with Entergy Texas, Inc.for the relocation/removal of overhead
electrical lines within the limits of the Calder Street Project.
In conjunction with the Calder Street Project, the electrical utility lines along Calder will be
buried, relocated and/or removed. Entergy will conduct the engineering,design, procurement
of materials, construction and relocations of their facilities to accommodate Phase I I of the
Calder Project. The City will be responsible for reimbursing Entergy for all costs associated
with this work. The estimated cost of the work for Phase II is $2,516,000.
Entergy is requesting the City enter into a Reimbursement Agreement outlining the
responsibilities of each party.
The cost to perform similarwork for Phase I of the Calder Project is estimated at$1,000,000.
Funds are available in the Capital Program to reimburse Entergy for this work.
Councilmember Beaulieu made a motion to APPROVE RESOLUTION THAT THE CITY MANAGER
BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A REIMBURSEMENT AGREEMENT WITH ENTERGY
TEXAS, INC., FOR THE RELOCATION/REMOVAL OF OVERHEAD ELECTRICAL LINES WITHIN THE
LIMITS OF THE CALDER STREET PROJECT. Councilmember Pate seconded the motion.
AYES: MAYOR AMES, COUNCILMEMBERS COLEMAN, BEAULIEU, PATE, SAMUEL
AND SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 321
Page 7 of 10 Minutes-October 13,2009
8. Consider approving a bid for the installation of an Automated Water Observation System at
the Beaumont Municipal Airport.
Administration recommended the award of a bid to Vaisala, Inc. of Louisville, Colorado in the
amount of $113,749.
Bids were solicited for the installation of an Automated Weather Observation System (AWOS)
at the Beaumont Municipal Airport. An AWOS is a collection of sensors that measure and
broadcast weather data to help pilots monitor weather forecasts, plan flight routes, and
execute correct takeoffs and landings.
The apparent low bidder, Vaisala Inc., has more than twenty (20) years of experience in
AWOS installation, maintenance, and communications. Vaisala project managers and
technicians have been involved in more than 350 AWOS installations nationwide, including
seventy(70) in the State of Texas. The company also holds a long-term contract for AWOS
maintenance services with TxDOT which currently includes eighty(80)sites across the State
of Texas.
The grant will provide 75%of the funding for this project while the City's match is the remaining
25%. Based on the bid from Vaisala, the City's share is $28,437.25
Funds for the City's share of this project will be paid from the Airport Fund.
Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE BID SUBMITTED
BY VAISALA, INC., OF LOUISVILLE, COLORADO, IN THE AMOUNT OF $113,749 FOR THE
INSTALLATION OF AN AUTOMATED WEATHER OBSERVATION SYSTEM AT THE BEAUMONT
MUNICIPAL AIRPORT BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Samuel
seconded the motion.
AYES: MAYOR AMES,COUNCILMEMBERS COLEMAN,BEAULIEU,PATE,SAMUEL AND
SMITH
NAYS: NONE
MOTION PASSED
Resolution 09 - 322
WORKSESSION
Receive a report from the Texas Historical Commission related to preservation
programs
Dr. Terry Colley, Deputy Executive Director of the Texas Historical Commission spoke to Council
regarding the City of Beaumont proudly designating its first historic district under a local preservation
ordinance, along with several provisions to protect and preserve the historical and cultural importance
of the community.
Page 8 of 10 Minutes-October 13,2009
The act serves as the foundation for all local preservation activity. Additionally, the City currently
participates in a number of preservation programs offered by the state to help strengthen and
enhance the City's efforts.
COUNCILMEMBER COMMENTS
COUNCILMEMBER COLEMAN - WISHED HIS SON, STEVEN ALAN COLEMAN, A HAPPY 25T"
BIRTHDAY, THANKED CLAUDIE HAWKINS FOR HAVING
COUNCIL AT THE CIVIC CENTER WHILE COUNCIL
CHAMBERS HAS BEEN UNDER RENOVATIONS
COUNCILMEMBER BEAULIEU - HAS SEEN AN INTERESTING MIX OF WHAT BEAUMONT HAS
TO OFFER WITH THE MANY PROCLAMATIONS ISSUED AT THE
MEETING, DISPUTE RESOLUTION, HISTORICAL
PRESERVATION AND THE BEAUMONT BOYS, ZONA, TRACY
AND KEVIN, ALSO THANKED CAROLYN HOWARD, WITH
BEAUMONT MAIN STREET FOR BEING PRESENT AT THE
MEETING
MAYOR PRO TEM WRIGHT - ABSENT
COUNCILMEMBER PATE - COMMENTED ON THE BEAUMONT BOYS, THANKED DR.
TERRY COLLEY FOR HIS REPORT FROM THE TEXAS
HISTORICAL COMMISSION, COMPLIMENTED THE FIRE
MUSEUM ON THEIR FUND RAISER, THE "IEA" PROGRAM
FUND RAISER, AND THE SABINE AREA RESTAURANT
ASSOCIATION "CHEF DELIGHT" FUND RAISER
COUNCILMEMBER SAMUEL - THANKED THE BEAUMONT BOYS FOR ALL THEY DO,
APPRECIATED THE CAR SHOW OVER THE WEEKEND, GLAD
TO SEE FORMER MAYOR MAURY MEYERS
COUNCILMEMBER SMITH- COMMENTED ON THE EDUCATIONAL SUMMIT,SPOKE AT THE
DISABILITIES EXTRAVAGANZA,ALSO GAVE CONDOLENCES
TO THE GUILLORY FAMILY
CITY ATTORNEY COOPER - NONE
CITY MANAGER HAYES - NONE
MAYORAMES - THANKED DARRYL BORQUE, WITH THE MAYORS
COMMISSION FOR PEOPLE WITH DISABILITIES, FOR A
GREAT JOB ON THE ANNUAL BANQUET THAT WAS HELD
FRIDAY, OCTOBER 9, 2009, COMMENTED ON THE GIRLS
HAVEN FUND RAISER ON SATURDAY, OCTOBER 10, 2009,
THE FIRE MUSEUM FUND RAISER ON SATURDAY, ALSO
ANNOUNCED THE WINNER OF THE TRIP TO DISNEY WORLD,
Page 9 of 10 Minutes-October 13,2009
FIREMEN CHARLIE COX,THERE WAS ALSO ANOTHER GREAT
DAY IN BEAUMONT PACKAGE AND THE WINNER OF THAT
PACKAGE WAS FIREMAN BRANDON LEE, COMMENTED ON
WALDMAN PARK, WHICH IS A PRIVATE PARK THAT WAS
DEVELOPED BY CARL WALDMAN IN DOWNTOWN BEAUMONT,
THE OAKS HISTORIC NEIGHBORHOOD ASSOCIATION HAD
THEIR MONTHLY MEETING AT THE IDA REED DOG PARK
WITH A PICNIC, RAO'S WILL ALSO BE HAVING A 1941 CAR
SHOW WITH NICKEL COFFEE ON FRIDAY, OCTOBER 16,
2009
Public Comments (Persons are limited to three minutes)
Bruce Hoffer 2615 Gladys Beaumont TX
Stated that there are 3,240 kids from the area playing soccer
Maury Meyers 6660 Woodridge Beaumont TX
Commended council on the great job that they are doing, also commented on the Streets
Maintenance Program, asked that council look at restructuring this program
David Boyer 206 Pine Branch Beaumont TX
Commented on the water treatment, resources,and distribution in the community, has had the
pleasure of working with Dr. Tohme, Karin Warren and Patrick Donart, with the City of
Beaumont's Water Department, he also introduced a water specialist that will be returning to
Turkey who had never attended a government meeting
There being no Executive Session, Council adjourned at 2:27 p.m.
EXECUTIVE SESSION - Cancelled
Consider matters related to employment,evaluation and duties of a public officer or employee
in accordance with Section 551.074 of the Government Code:
Kyle Hayes, City Manger
Tyrone E. Cooper, City Attorney
Tina Broussard, City Clerk
Audio available upon request in the City Clerk's Office.
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Be y Ame y ay
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Tina Broussard, City Clerk
Page 10 of 10 �4� �T J/ i Minutes-October 13,2009
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