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HomeMy WebLinkAboutRES 09-329 RESOLUTION NO. 09-329 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to enter into a memorandum of understanding with Christus St. Elizabeth Hospital for the Hospital to make application of grant funding through the Pre-Disaster Mitigation Program (PDM) and the Port Security Grant Program (PSGP). The agreement is substantially in the form attached hereto as Exhibit "A" and made a part hereof for all purposes PASSED BY THE CITY COUNCIL of the City of Beaumont this the 27th day of October, 2009. May Becky Ames - r s MEMORANDUM OF UNDERSTANDING BETWEEN CITY OF BEAUMONT AND CHRISTUS SAINT ELIZABETH HOSPITAL This Memorandum of Understanding ("MOU") entered into and effective this 30th day of October, 2009 ("Effective Date") by and between the City of Beaumont, a municipal corporation of the State of Texas (City of Beaumont) and the Christus Saint Elizabeth Hospital (St. Elizabeth). Hereinafter individually may be referred to as a "Party" and collectively as the "Parties". This MOU describes each party's responsibilities and duties as it pertains to the City of Beaumont, a member of the Sabine-Neches Area Maritime Security Committee and designated provider of Layered Security within the Eligible Port Area under the AMSP to represent St. Elizabeth Hospital in applying for a Port Security Grant. Additionally, Beaumont would facilitate a Pre-Disaster Mitigation Grant on behalf of St. Elizabeth. Federal funding is available for eligible applicants or non-profit agencies who work through an eligible agency to facilitate the grant. This document addresses the relationships between and among the parties and is intended to augment current working relationships. This MOU provides the framework for St. Elizabeth Hospital to request federal funding assistance for specific projects, for the following purposes to include: Through the Pre-Disaster Mitigation Program (PDM), St. Elizabeth would construct flood walls and flood prevention gates to prevent flooding of the emergency room at their Beaumont facility; Funding through the Port Security Grant Program (PSGP) would be requested to provide a truck capable of pulling the mobile hospital trailer currently stationed at St. Elizabeth to expand regional capabilities in the event of a CBRNE incident and would provide a video surveillance system for public areas of the hospital. St. Elizabeth has the only Level III Trauma Center in our region which stretches from Houston to Baton Rouge. As such, the hospital plays a viable role in layered security through its partnership with the City of Beaumont. By signing this Memorandum of Understanding each party is evidencing its intent to abide by the terms of the MOU in the event grant funding is requested or awarded. The terms of this MOU are to be incorporated into the City of Beaumont's and St. Elizabeth's emergency management plans. NOW THEREFORE, in consideration of the premises and mutual understandings contained herein, the parties to this MOU understand and agree as follows: 1. PURPOSE: This MOU outlines actions of the City of Beaumont as a Consortium within the Sabine-Neches AMSC for sponsoring St. Elizabeth Hospital in obtaining grant funding in accordance with this MOU and grant eligibility regulations. This written memorandum supports emergency preparedness and facilitates request for federal assistance through the Department of Homeland Security. EXHIBIT "A" 2. AUTHORITY: Approval by the City of Beaumont City Manager, Beaumont Police Department Chief of Police, and St. Elizabeth Administration. 3. GENERAL: a. SCOPE: This MOU provides documentation for support between the City of Beaumont and St. Elizabeth Hospital and MOUs herein apply only to the participating parties and are not intended to supersede existing regulations or MOUs pertaining to other and different subjects. If any term of this MOU is inconsistent with applicable laws, regulations or statutes, then that term shall be invalid, but the remaining terms and conditions of this MOU shall remain in full force and effect. b. ASSUMPTIONS: (1) The City of Beaumont will facilitate the Pre-Disaster Mitigation Grant application on behalf of St. Elizabeth Hospital for a flood mitigation project to protect the Emergency Room from flooding. This project is estimated to cost $263,929. (2) The City of Beaumont will represent the Sabine-Neches AMSC to support St. Elizabeth Hospital for a grant application under the Port Security Grant if approved in line with the Area Maritime Security Committee and City of Beaumont priority projects. The vehicle request is estimated at $76,000 and the surveillance project is estimated to cost $729,240. (3) St. Elizabeth Hospital will provide any local funding match required under the guidelines of the respective grant programs. This is expected to be 25% of the total project cost for both grants. (4) St. Elizabeth Hospital will provide the Beaumont Police Department and/or its designee unrestricted access to any video surveillance conducted through the system infrastructure funded through the grant program in accordance with layered security. (5) St. Elizabeth Hospital will provide all necessary documentation for the respective grants in an appropriate timeframe to comply with the official grant application processes. (6) St. Elizabeth Hospital will process all allowable funding and reporting guidelines in accordance with grant guidelines, and will provide a copy of all such reports to the City of Beaumont for financial accountability. (7) St. Elizabeth Hospital will maintain maintenance on the funded projects in accordance with grant funding guidelines. 4. LOGISTIC SUPPORT: (1) PLANS: There will be no additional plans to accompany this MOU. (2) MAINTENANCE: Both parties will be responsible for maintenance of their respective obligations. (3) MANPOWER: Both Parties will be required to supply its own manpower in facilitating the grant process. 5. OPERATIONAL SUPPORT: Operational support is anticipated for gaining access to real-time surveillance footage and maintaining grant and funding accountability. 6. MOU AND ADMINISTRATION: This MOU is effective immediately upon signature by all parties and will only be terminated only after legal restrictions on grant funded projects have been met or unless earlier terminated as provided for herein. 7. AMENDMENT AND ASSIGNMENT. This MOU shall not be modified or amended in any respect except by written MOU executed by the City of Beaumont and St. Elizabeth Hospital administration in the same manner as this MOU is executed. This MOU shall not be assigned, directly or indirectly, by the City of Beaumont. Any attempted assignment by the City of Beaumont shall be void and of no force or effect. 8. AGREEMENT AND ADMINISTRATION: This Memorandum of Agreement is effective immediately upon signature by all parties and will only be terminated after one party notifies the other party 30 days in advance requesting termination. The Memorandum of Agreement will be reviewed every two years from the effective date. 9. INDEPENDENT CONTRACTOR: The parties acknowledge that the relationship of the City of Beaumont and St. Elizabeth is that of independent Contractor, and that nothing contained in this agreement shall be construed to place St. Elizabeth and the City of Beaumont in the relationship of principle and agent, master and servant, partners or joint ventures. 10. POINTS OF CONTACT • Beaumont Police Department, Tim Ocnaschek, Emergency Management Coordinator/POC, 700 Orleans, Beaumont, Texas 77701. Phone numbers:work (409) 980-7275 or(24/7 Dispatch- (409) 880-3865; email: tocnaschek @ci.beaumont.tx.us. Christus St. Elizabeth Hospital, Pat Briggs, Director of Security, 2830 Calder, Beaumont, Texas 77702; Phone numbers: (409) 899-7055; email ack.briggs(?christushealth.org. APPROVED BY: Kyle Hayes, City Manager Date City of Beaumont Ellen Jones , Chief Executive Officer Date Christus Saint Elizabeth Hospital