HomeMy WebLinkAboutRES 09-191 RESOLUTION NO. 09-191
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to execute a letter of
understanding with Beaumont Coca-Cola Bottling Company to provide resources to the
City of Beaumont during a declared disaster. The letter of understanding is substantially
in the form attached hereto as Exhibit "A" and made a part hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 30th day of
June, 2009.
ayor Becky Ames-
RICH WITH OPPORTUNITY
11A,[111C1N_ (
T • E • X - A - S
City of Beauniont
June 30, 2009
ATTN: Robert Marshall, OP District Sales Manager
Beaumont Coca-Cola
11450 Eastex Freeway
Beaumont,TX 77708
Re: Letter of Understanding for the Purchase of Bottled Water and Sports Drinks
Bid No. Pi0609-31
Dear Vendor:
This Letter of Understanding executed this 30th day of June ,2009,between the City of Beaumont("City")and Beaumont
Coca-Cola("Contractor").
This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by
Contractor.
In consideration of Bid Pi0609-31 submitted by Contractor for furnishing and delivering bottled water and/or sports drinks as
needed to City facilities in the event of a declared disaster,the City will pay the amounts as indicated on the attached pricing sheet.
The City retains the right to adjust quantities by increasing or decreasing,as needed. After notification,the week's water supply
shall be delivered approximately seventy-two (72)hours prior to the expected landfall of a hurricane. A second delivery, after
notification,shall be made approximately forty-eight(48)hours after landfall and deliveries shall continue periodically as needed.
Deliveries may be required on weekends or holidays. Deliveries are required within twenty-four(24)hours of notification.
It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless,
indemnify and defend the City, its officers, agents and employees from and against any liability claim,cause of action,damages,
personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant
to this agreement.
This understanding shall be in effect for a period of one(1)year beginning on the date of execution of this Letter of Understanding.
At the end of this contract period,the City may renew this contract for one(1)additional year at the prices quoted. There shall be
no increase in price should an extension be granted. Any terms and conditions stated in the original specifications will apply to any
extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either
party to the contract may decline to extend by stating so in writing to the other party no later than sixty (60) days prior to the
beginning of the next hurricane season or June 1. This contract may be terminated for convenience at any time during the
performance period unless extended by the City.
CITY OF BEAUMONT,TEXAS BEAUMONT COCA-COLA
By: By.
Kyle Hayes Robert Marshall
Title: City Manager Title: OP District Sales Manager
Date: Date:
Purchasing Division/Finance Department • (409) 880-3720 • Fax(409)880-3747
P.O. Box 38" - ^ "�^' 3827
EXHIBIT "A"
PRICING SHEET
BEAUMONT COCA-COLA
Phone 409-899-5080 • Fax 409-898-9385
Purchase of Bottled Water and Sports Drinks
City of Beaumont,Texas
Bid No.Pi0609-31
BOTTLED WATER
QTY. * BOTTLED WATER UNIT PRICE TOTAL PRICE
2,800 16 oz.bottles,24 bottles per case, $5.25/cs. $14,700.09
cases 200 cases per day for 14 days
2,240 24 oz.bottles,24 bottles per case, no bid no bid
cases 160 cases per day for 14 days
specify 12 oz.bottles $5.25/cs. $19,598.25
number of
cases: 24 bottles per case
3,733 267 cases per day for 14 days
to total 8,400 gallons
* Quantities estimated based on 1 gallon per person per day for 600 employees for 14 days.
Total estimated quantity is 8,400 gallons in individual serving size bottles.
Deliveries are required within twenty-four(24)hours of notification.
BOTTLED SPORTS DRINKS
QTY. * BOTTLED SPORTS DRINKS UNIT PRICE TOTAL PRICE
1,200 16 oz.bottles,24 bottles per case $8.75/cs. $10,500.00
cases (bid for 12 oz.bottles)
1,200 24 oz.bottles,24 bottles per case no bid no bid
cases
1,200 20 oz.bottles $12.25/cs. $14,700.00
cases
24 bottles per case
LIST FLAVORS AVAILABLE:
1) Lemon Lime 6)
2) Mountain Blast 7)
3) Orange 8)
4) Grape 9)
5) Fruit Punch 10)