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HomeMy WebLinkAboutRES 09-168 RESOLUTION NO. 09-168 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute letters of understanding with Triangle Waste Solutions, Clifford Power Systems, Light House Energy, Mersino Southwest and Kohler Rental Power to provide resources to the City of Beaumont during a declared disaster. The letters of understanding are substantially in the forms attached hereto as Exhibits "A" through "E" and made a part hereof for all purposes. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 16th day of June, 2009. r Mayor Pro Tern Audwin Samuel - y �r 3 f � RICH WITH OPPORTUNITY [IEA,UMONT T * E - X - A • S City of Beaumont June 13,2007 ATTN: Leah Guillotte-Stark, Sales Manager Triangle Waste Solutions 1000 S.Business Park Dr. Port Arthur,TX 77640 Re: Letter of Understanding for Providing Portable Toilets to City Facilities in Event of a Declared Disaster Bid No.Pi0509-27 Dear Vendor: This Letter of Understanding executed this 16th day of June '2009,between the City of Beaumont("City")and Triangle Waste Solutions("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi0509-27 submitted by Contractor for furnishing and delivering approximately fifty(50)portable toilet units to the City of Beaumont seventy-two(72)hours prior to expected landfall of a hurricane,the City will pay$50.00 per week for each unit requested. The City retains the right to adjust quantities by increasing or decreasing,as needed. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City,its officers,agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This contract shall be in effect for a period of one(1)year beginning on the date of award. Prices stated in the bid submitted are to be firm for the period of the contract. At the end of the initial term,the City may renew this contract for one(1)additional year at the prices quoted. There shall be no increase in price should an extension be granted. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty (60) days prior to the beginning of the next hurricane season or June 1. This contract may be terminated for convenience at any time unless extended by the City. CITY OF BEAUMONT,TEXAS TRIANGLE WASTE SOLUTIONS By: By: Title: Title: Date: Date: Purchasing Division/Finance Department • (409) 880-3720 • Fax(409)880-3747 P.O.Bo 704-3827 EXHIBIT "A" RICH WITH OPPORTUNITY 11EA,1114011 ( T - E - X • A • S City of Beaumont June 16, 2009 ATTN: Chuck Tise,Rental Sales Representative Clifford Power Systems 4918 Burleson Rd. Austin,TX 78744 Re: Letter of Understanding for Providing Generators to City Facilities in Event of a Declared Disaster Bid No. Pi0509-28 Dear Vendor: This Letter of Understanding executed this 16th day of June ,2009,between the City of Beaumont("City")and Clifford Power Systems("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi0509-28 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City, its officers,agents and employees from and against any liability claim, cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This understanding shall be in effect from June 1 through November 30 for the 2009 Hurricane Season. At the end of this contract period,the City may renew this contract for each subsequent hurricane season not to exceed three(3)years. Should an extension be granted,the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers(CPI- U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March I"to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60)days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS CLIFFORD POWER SYSTEMS By: By: Title: Title: Date: Date: Purchasing Division/Finance Department • (409) 880-3720 • Fax(409)880-3747 P.O.Box 3827 • t trTrx 77704-3827 RICH WITH OPPORTUNITY 11EA,11140 91 ( T - E - X • A * S City of Beaumont June 16,2009 ATTN: Michael Robinson,President/CEO Lighthouse Energy Service P. O.Box 0938 Roshoren,TX 77578 Re: Letter of Understanding for Providing Generators to City Facilities in Event of a Declared Disaster Bid No.Pi0509-28 Dear Vendor: This Letter of Understanding executed this 16th day of June ,2009,between the City of Beaumont("City")and Clifford Power Systems("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi0509-28 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City, its officers,agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This understanding shall be in effect from June 1 through November 30 for the 2009 Hurricane Season. At the end of this contract period,the City may renew this contract for each subsequent hurricane season not to exceed three(3)years. Should an extension be granted,the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers(CPI- U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March V to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60)days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS LIGHTHOUSE ENERGY SERVICE By: By: Title: Title: Date: Date: Purchasing Division/Finance Department • (409)880-3720 • Fax(409) 880-3747 P.O.Box 3827 • Beaumont,Texas 77704-3827 EXHIBIT "C" RICH WITH OPPORTUNITY [1EA,[1110N- T E • X • A • S City of Beaumont June 16,2009 ATTN: Mark Wright,Project Manager Mersino Southwest 16821 Market St. Channelview,TX 77530 Re: Letter of Understanding for Providing Generators to City Facilities in Event of a Declared Disaster Bid No.Pi0509-28 Dear Vendor: This Letter of Understanding executed this 16th day of June ,2009,between the City of Beaumont("City")and Clifford Power Systems("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi0509-28 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City, its officers, agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This understanding shall be in effect from June 1 through November 30 for the 2009 Hurricane Season. At the end of this contract period,the City may renew this contract for each subsequent hurricane season not to exceed three(3)years. Should an extension be granted,the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers(CPI- U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March Pt to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60) days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS MERSINO SOUTHWEST By: By: Title: Title: Date: Date: Purchasing Division/Finance Department • (409) 880-3720 • Fax(409) 880-3747 P.O.Box 3827 • Beaumont,Texas 77704-3827 EXHIBIT "D" RICH WITH OPPORTUNITY [1EA,[1140N- T E • X • A - S City of Beaumont June 16,2009 ATTN: Michael Nourse, Strategic Accounts Manager Kohler Rental Power 6113 Brittmoore Rd. Houston,TX 77041 Re: Letter of Understanding for Providing Generators to City Facilities in Event of a Declared Disaster Bid No. Pi0509-28 Dear Vendor: This Letter of Understanding executed this 16th day of June ,2009,between the City of Beaumont("City")and Clifford Power Systems("Contractor"). This Letter of Understanding sets forth the understanding of the parties pertaining to the services to be provided to the City by Contractor. In consideration of Bid Pi0509-28 submitted by Contractor for furnishing generators as needed to City facilities in the event of a declared disaster, the City will pay rental rates as stated. The City retains the right to rent generators if needed and to adjust quantities by increasing or decreasing,as needed. The City is not bound to rent generators from Cummins in a declared emergency should other sources be available. It is understood and agreed that the Contractor is an independent contractor and Contractor agrees to save and hold harmless, indemnify and defend the City, its officers,agents and employees from and against any liability claim,cause of action,damages, personal injury or death arising out of or in connection with the services performed or to be performed by the Contractor pursuant to this agreement. This understanding shall be in effect from June 1 through November 30 for the 2009 Hurricane Season. At the end of this contract period,the City may renew this contract for each subsequent hurricane season not to exceed three(3)years. Should an extension be granted,the City shall increase the price by the percentage increase in the Consumer Price Index for all Urban Consumers(CPI- U). The increase will be based on the Houston-Galveston-Brazoria Consolidated Metropolitan Statistical Areas for the previous year from March IS`to February 28`h. Any terms and conditions stated in the original specifications will apply to any extended periods. Approval on behalf of the City to renew the contract shall be made by the City Manager or his designee. Either party to the contract may decline to extend by stating that in writing to the other party no later than sixty(60)days prior to the beginning of the next hurricane season or June 1. CITY OF BEAUMONT,TEXAS KOHLER RENTAL POWER By: By. Title: Title: Date: Date: Purchasing Division/Finance Department • (409) 880-3720 • Fax(409) 880-3747 P.O.Box 38 — -3827 J EXHIBIT "E"