HomeMy WebLinkAboutPACKET OCT 07 2008 RICH WITH OPPORTUNITY
1
T • E • % • A • S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS OCTOBER 7, 2008 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
Ralph Jordan would be reappointed to the Historic Landmark Commission. The current term
would expire June 19, 2010. (Councilmember Alan B. Coleman)
A) Approve a renewal of an annual maintenance agreement for Sungard Public Sector
software support
B) Approve a renewal of an annual maintenance agreement for Zoll Data Systems software
support
C) Authorize the settlement of the claim of April Harrison a/n/f to Aaron Harrison, a minor
A
RICH WITH OPPORTUNITY
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C ► �
T • E • X • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiakhief Technology Officer
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider renewal of an annual maintenance
agreement for Sungard Public Sector software support.
RECOMMENDATION
The Administration recommends payment of an invoice to Sungard Public Sector for the renewal
of an annual maintenance agreement for software support in the amount of$87,745.
BACKGROUND
Sungard Public Sector is used by various City departments. This purchase is exempt from
competitive bidding since it is available from only one (1) source having exclusive rights to
modify and maintain the software. The software maintenance agreement provides for unlimited
telephone support and up to three (3) software updates during the annual term.
This agreement is for an annual period beginning October 1, 2008 and includes the following
applications.
Software Application Contract Amount
Building Codes and Permitting $4,720
Finance Cash Receipts $2,870
Finance Fixed Assets $2,720
Finance GMBA Accounting System $11,280
Finance Loans Module $2,300
Finance Accounts Receivable $3,990
Finance Purchasing $6,200
Finance Payroll $9,320
Imaging Interfaces $2,595
C1ick2GOV Citizen Web Portal $3,780
Municipal Court $8,740
Jury Management $2,220
Land Management $4,250
Occupational License $1,990
Document Management Services $960
QRep Reporting $1,740
Water Billing and Citizen Online Payments $10,770
Application Modifications $7,300
Total $87,745
BUDGETARYIMPACT
Funding is budgeted for fiscal year 2009 as follows:
General Fund $59,235
Municipal Court Technology Funds $16,440
Water Fund $12,070
Total $87,745
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to pay an invoice in the amount
of$87,745 to SunGard Public Sectorforthe renewal of an annual maintenance agreement
for software support beginning October 1, 2008.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
B
RICH WITH OPPORTUNITY
BEA,UMON*
T • E • x • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Bart Bartkowiak, Chief Technology Officer
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider renewal of an annual maintenance
agreement for Zoll Data Systems software support.
RECOMMENDATION
The Administration recommends payment of an invoice to Zoll Data Systems for the renewal of
an annual maintenance agreement for software support in the amount of$26,614.
BACKGROUND
Zoll Data Systems is used by Cash Management and the Emergency Management Services (EMS)
Division for patient field reporting and EMS billing. This purchase is exempt from competitive
bidding since it is available from only one (1) source having exclusive rights to modify and
maintain the software. The software maintenance agreement provides for unlimited telephone
support and annual software updates.
This agreement is for an annual period beginning October 1, 2008 and includes the following
applications.
Software Application Contract Amount
Finance Cash Management EMS Billing System $9,950
Public Health EMS Patient Care Reporting $12,200
Public Health EMS CAD Interface $4,464
Total $26,614
BUDGETARY IMPACT
Funding is budgeted for fiscal year 2009 in the general fund.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be, and he is hereby, authorized to pay an invoice in the amount
of$26,614 to Zoll Data Systems for the renewal of an annual maintenance agreement for
software support beginning October 1, 2008.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
c
RICH WITH OPPORTUNITY
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T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper, City Attorney
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider a resolution authorizing the settlement of the
claim of April Harrison a/n/f to Aaron Harrison, a minor
RECOMMENDATION
Council approval of a resolution authorizing the settlement of the claim of April Harrison as next
friend to Aaron Harrison, a minor.
BACKGROUND
Council discussed the settlement of this claim in Executive Session on October 9, 2007.
BUDGETARYIMPACT
There are sufficient funds in the Liability Trust Fund to pay the amount as shown:
April Harrison a/n/f to Aaron Harrison, a minor $15,000
i
RESOLUTION NO.
WHEREAS, the claim of April Harrison a/n/f to Aaron Harrison, a minor, has been
discussed in an Executive Session properly called and held Tuesday, October 9, 2007;
and,
WHEREAS, the Council desires to authorize the settlement of the claim;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Attorney be and he is hereby authorized to settle the claim of April Harrison
a/n/f to Aaron Harrison, a minor, in the amount of Fifteen Thousand Dollars ($15,000).
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
BEA,UMON*
T • E • % • A • S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS OCTOBER 7,2008 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1, 2& 4/
Consent Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider approving a contract for asphaltic concrete for use by the Streets and
Drainage Division
2. Consider approving a resolution accepting the Phelan Boulevard Extension Project
3. PUBLIC HEARING: Receive comments relating to amending an agreement with
the State of Texas Office of Rural Community Affairs for the Calder Street
Drainage Project under the Texas Community Development Block Grant Disaster
Recovery Program
Consider authorizing the City Manager to amend an agreement with the State of
Texas Office of Rural Community Affairs related to funding for the Calder Street
Drainage Project under the Texas Community Development Block Grant Disaster
Recovery Program
WORKSESSION
* Receive a status report related to homes located in Beaumont that were flooded
* Review and discuss an ordinance allowing the parking and occupancy of travel
trailers, "park units" and manufactured housing as temporary living quarters within
residential districts, while the damage to their property caused by Hurricane Ike is
being repaired
4. Consider an ordinance allowing the parking and occupancy of travel trailers, "park
units" and manufactured housing as temporary living quarters within residential
districts, while the damage to their property caused by Hurricane Ike is being
repaired
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment (Persons are limited to 3 minutes)
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting.
1
October 7,2008
Consider approving a contract for asphaltic concrete for use by the Streets and Drainage Division
RICH WITH OPPORTUNITY
1
T - E • X • A • 8 City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager `,
PREPARED BY: Laura Clark, Chief Financial OfficerO"
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider authorizing the award of a contract for
asphaltic concrete.
RECOMMENDATION
The administration recommends the award of a six(6)month contract to APAC-Texas, Inc. of
Beaumont, Texas with an estimated total expenditure of$518,750.
BACKGROUND
Bids were requested for a six(6)month contract for asphaltic concrete for use by the Public
Works Department, Streets and Drainage Division. Cold laid asphaltic concrete is used for
repairing potholes and small sections of street, while hot laid asphaltic concrete is used for repairs
to larger street sections. It is estimated that approximately 7,000 tons of hot laid asphaltic
concrete and 500 tons of cold laid asphaltic concrete will be used during the term of the contract.
Five(5)vendors were notified with only APAC-Texas responding with a bid as reflected below.
Specifications requested pricing for both plant pickup by City personnel and job site delivery by
the vendor. The bidder met all product requirements specified, and has previously held the
contract satisfactorily.
The contract provides for the vendor to furnish asphaltic concrete at the following fixed unit
prices:
Description Plant Pickup Job Site Delivery
Hot Laid Concrete $68.50/ton $76.60/ton
Cold Laid Concrete 78.50/ton 85.25/ton
i
Sig Month Contract for Asphaltic Concrete
October 7, 2008
Page 2
The prior contract period prices were as follows:
Description Plant Pickup Job Site Delivery
Hot Laid Concrete $57.50/ton $63.75hon
Cold Laid Concrete 72.00/ton 79.00/ton
BUDGETARY IMPACT
Funds for the cold laid concrete in the amount of$39,250 are available in the Public Works
operating budget. Funds in the amount of$479,500 are available in the Capital Program for the
hot laid concrete which is used for street rehabilitation. The total estimated six-month contract
expenditure is approximately $518,750.
Qty. Description Plant Pickup Total
7,000 tons Hot Laid Concrete $68.50/ton $479,500
500 tons Cold Laid Concrete $78.50/ton $ 39,250
TOTAL: $518,750
RESOLUTION NO.
WHEREAS, bids were solicited for a six (6) month contract for the purchase of
asphaltic concrete for the Public Works Department, Streets and Drainage Division; and,
WHEREAS, APAC-Texas, Inc., submitted a bid in the estimated amount of
$518,750 in the unit amounts shown below:
Description Plant Pickup Job Site Delivery
Hot Laid Concrete $68.50 /ton $76.60 /ton
Cold Laid Concrete $78.50 /ton $85.25 /ton
and,
WHEREAS, City Council is of the opinion that the bid submitted by APAC-Texas,
Inc., should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by APAC-Texas, Inc., for the purchase of asphaltic concrete for
the Public Works Department, Streets and Drainage Division, in the estimated amount of
$518,750 in the unit amounts shown above be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
2
October 7, 2008
Consider approving a resolution accepting the Phelan Boulevard Extension Project
RICH WITH OPPORTUNITY
I'Em ► �
T • E • x • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider a resolution accepting the Phelan
Boulevard Extension Project.
RECOMMENDATION
The Administration recommends acceptance of the Phelan Boulevard Extension Project, approval
of Change Order No. 4 in the amount of $162,040.16 and final payment in the amount of
$231,759.70 to Allco, LTD.
BACKGROUND
On August 8, 2006, City Council awarded Allco, LTD. the contract for the Phelan Boulevard
Extension Project for an amount of$5,273,431.95 and authorized execution of Change Order No.
1 in the amount of$807,233.12 reducing the contract amount to $4,466,198.83 (low bid
exceeded estimated construction cost).
This project has been inspected and completed in accordance with the Terms and Conditions set
out in the contract documents. Change Order No. 2 and 3 were issued to compensate the
contractor for additional work requested by the City of Beaumont. Due to an increase in
construction item quantities, Change Order No. 4 in the amount of$162,040.16 is required to
adjust the quantities actually used during the performance of the project, increasing the contract
amount to $4,635,193.99.
The MBE goal was met by subcontracting with the MBE firms of American Remediation, L.D.
Construction and Crabtree Barricade Systems in the amount of$81,916.75 representing 1.8%of
the final contract amount.
BUDGETARYIMPACT
Funds are available through the Capital Program.
PhelanFinal-cg
08/28/2008
CITY OF BEAUMONT
n, SCHEDULE OF MBE PARTICIPATION
A%dM j C= CF BBAIJh'FD T PEELAN MAD.
NAME
-d-
0
CERHFIRD AME CONTRACTUR ADDRESS TYPE OF WORK AGREED PRICE
z AMERICAN 1UZMIATIM BEAU40RT, T» SING $ 11,355.00
CRAB RM BARRICAUES BFAU Mr, TEXAS BARRICAEIESISTRIPIW3 $ -70,561 .75
00
m
0
I
rn
0
�t
Tboe undersigwd will enter into a formal agreement with MBE Contractm for work listed in this schedule conditioned upon execution
of a contract with the City of Beaumont.
a
NOTE: 1_ This schedule should be submitted vwith your bid.
SIGNAT'URE
d PRE5II79EW TUIE
0
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CITY 0ALIMONT IDESTIMATE
PROJECT- PHELAN BOULEVARD EXTENSION PROJECT NEW-CO:NTRACT AMOUNT:::: $4,470 845 83::: PERCENT:OF:TIME USED:i: 122:4910
CONTRACTOR ALL CCO,LTD CONTRACT:DATE.- AUGUST,8,2006 (PERCENT OF WORK COMPLET 103.78%
MONTHLY ESTIMATE NO 23& JNAL CONTRACT CALENDAR DAYS 547
PERIOD ENDING JUNE 1 21,2008 - - CALfNQAR DAYS USED - 670 - -
CHANGE ORDERS Z.0 #:03
ITEM DESC DESCRIPTION UNIT ES.T. PREVIOUS: TO:DATE : :OTAL;ESTIMATES: UNIT TOTAL
NO.
CODE : :: MEASURE : QTY. ESTIMATE: (::ESTIMATE TO DATE PRICE j AMOUNT
-- -- - -------- -
100 001 PREPARING RIGHT OF WAY STA 69.80 69.80 0.00 69.80 $950.00 $66,310.00
- - - -- -
- -- - -- -- -- -- - - 5.901
-- $67,43
1
104 001 REMOVING CONCRETE SY 11,960.00 13,487.18 0.001 13,487.18 $5.00 _
110 001 EXCAVATION(RDWY) CY 17,867.00 21,689.00_' 0.00 21,689.00 $8.15 $176.765.351
L 132 001 EMBANKMENT(D.C.)(TYPE B)(CL 3) _-- CY 6,248.00 6,248.001 0.0� 6,248.00 $4.50, $28,116.00
162 001 SODDING(BLOCK) - SY 7,597.00 10,800.001 0.00 10,800.00 $1.001. $10,800.00
T N --- -- - ..
If ( )
i 164 � 001 BROADCAST SEED(PERM)(URBAN)(CLAY) AC 1.61 1.61 0.00 1.61 $215.001 $346.15
166 001 FERTILIZER(16-8-8 OR 16-20-0) O 1.021 1.02 0.00 1.02 $360.001 $367.20
247 001 FLEX BASE(TY A)(GR 1)(CL 4)(COMP IN PLACE)(6') - SY 335.00 161 0.00 161.57' $16.00 $2,585.12
260 001 LIMETREAT FOR SUB-GRADE (6")(DC) SY 33,655.00 36,046.12 0.001 36,046.121 $2.15 $77,499.16
F-- -- ( ) - --- - 0.001 565.43 $120.00 $67,851.24
260 002 .LIME(TYPE A SLURRY)OR(TY B) )( -- TON 532.00 565.43' 0.001 34,495.42� $10.75 $370,825.77
276 001 CEM.TR BS(STR L)(TY A)(CL 5)(GD 1 6") SY 30,423.00 34,495.42
310 001 PRIME COAT AE-P SY 321.00 161.57. 0.001 161.57 $1.50 $242.36
-.... -- -- - -
3146 001 HOT MIX ASPH PAVEMENT(TY C)(SURF)(2") SY 1,002.00 831.38 0.00 831.38 $14.50 $12,055.01
� 360 001 CONCRETE PAVEMENT(JOINT REINF)(CLASS P)(10") SY 30,423.001 32,963.78 0.00 32,963.78 $40.371 $1,330,747.801
Ih--- -�- --- -- - -- -- -- --- i ---
360 002 CONCRETE PAVEMENT(JOINT REINF)(CLASS P)(8") SY 142.00, 206.25 0.00 206.25 $38.00; $7,837.50
400 001 STRUCTURAL EXCAVATION CY 4,950.00 4,920.39 0.00 4,920.39 $0.10 $492.04
402 001 TRENCH EXCAV PROTECTION(STM.SEWER) LF 6,039.00 5,769.00 0.00 568.47 $$0.60 $$1,490.70
400
002 CEMENT STABILIZED BACKFILL(STORM SEWER) CY 544.801 568.47
0.00 5,769.00. $0.30 $1,730.70
450 1 001 RAILING(PEDESTRIAN) LF 68.00 68.00 0.00 68.001 $126.50 $8,602.00
462 001 CONCRETE BOX 7'X 4'(ASTM C-789) LF 40.00 40.00 0.00 40.001 $542.001 $21,680.00
466 001 RETAINING WALL EA 1.00 1.00 0.00 1.001 $4,000.00 $4,000.00
4640 001 15"RCP D-LOAD 1350 LF 123.00 114.00 0.00 114.001 $32.17 $3,667.38
4640 002 18"RCP D-LOAD 1350 LF 3,875.00 3,630.00 0.00 3,630.00 $32.33 $117,357.90
4640 003 24"RCP D-LOAD 1350 LF 982.00 1,061.001 0.00 1,061.00 $38.21 $40,540.81
4640 004 30"RCP D LOAD 1350 LF 893.00 902.00 0.00 902.00 $44.68 $40,301.36
4640 005 36"RCP D-LOAD 1350 1 LF 126.00 146.001 0.00 146.00 $58.32 $8,514.72
46�-001 5'TYPE B(STD)INLET(COMP) j EA 57.00 57.75 0.00 57.75 $3,100.00 $179,025.00
465 002 5'TYPE B INLET W/V EXTENSION(COMP) EA 2.001 3.00- -0.00 _ - 3.00 $3,900.00 - $11,700.00'
465 003 10'TYPE B(STD)INLET(COMP) EA 6.00; 6.00 0.00 6.00 $10,600.00 $63,600.00
500 L 001 MOBILIZATION LS t 1.0 _1.00 0.00 1.00 $353,400.00 - $353,400.001
i
CITY OF*MONT *ESTIMATE
7Pk-0jECT:::: PHELAN BOULEVARD EXTENSION PROJECrt NEW:CONTRACT AMOUNT:: $:4;470"845.03 IPERCENT:OF:TiME USED:c 122:4910
CONTRACTOR ALLCO LTD::: CONTRACT DATE: AUGUST 8,2006 RERCENT 06 WORK COMPLET 103.78% 1
!MONTHLY E$TIMATF NO 2:3:&FINAL GONtftACt CALENkiAR baYS 547
T ��- - -
PERIOD ENDING JUNE.! 21,2008 : CALENDAR:DAYS USED 670
iCHANOE ORDER$; :0.0.#03
. , TO DATE TOTAL E$TITEM DESC dE$CRIPTION UNIT EST. PEVIOU$ IMAT, UNIT TOTAL
NO _
- L - .. -:- .. ' QTY . ::4::ESTIMATE:.::ESTIMATE : TO DATE:::: PRICE AMOUNT
CODE MEASURE:
502 001 BARRICADES,SIGNS,&TRAF HANDLING MO 24.00 21.671 0.001 21.671 $3,250.00 $70,427.50
529 001 6"CURB LF 11,016.00 13,220.001 13,220.00 $3.60 $47,592.001
530 001 6"CONCRETE DRIVEWAYS SY 1,644.00 1,324.97 0-001 1,324.97 $59.00; $78,173.23
530 002 8"CONCRETE DRIVEWAYS - -SY -_ - 556.00 670.001 670.00 $66.00 $44,220.00
531 001 CONCRETE SIDEWALKS 41N.) LF 9,148.00 9,257.001 0.00 9,257.00 $13.00 $120,341.00
1 552 001 WIRE FENCE(TYPE A) - LF 4,000.00! 4,025.00 0.00 4,025.00 $6.00 $24,150.00 002 TYPE1 GATE EA .00 5�001 MALL SIGN
ASSEMBLIES - - EA - 24.00 31.00 0.00 - 31.001 $350.00 - $$0 850.00
666 001 REFL PAV MRKG 4"WHITE BROKEN,TY-I LF 780.00 1,258.00 0.00 1,258.00 $0.60 $754.80
666 002A REFL PAV MRKG 4" WHITE SOLID,TY-1 LF 48 0.00 0.00 0.00
666 002 REEL PAV MRKG 4"YELLOW SOLID,TY-1 - - -LF - 14,728.00 - 12,878.00 0.001 -12,878.00 $0.60 .
$0.60 $7,726.80
666 003 REFL PAV MRKG 4"YELLOW BROKEN,TY-I LF,880.00 2,595.00 0.00 2,595.00 $0.60 $1,557.00
666 004 REFL PAV MRKG 4"YELLOW DOUBLE SOLID,TY-1 LF 0.00 0.00 0.00 0.001 $1.20
- - + --- -
666 005 REFL PAV MRKG 8"WHITE SOLID,TY-1 672.00 930.001 0.001 930.00 $1.20 $1,116.00
666 006 REFL PAV MRKG 24"WHITE SOLID,TY-1 LF 178.00 145.00 0.00 145.00 $6.50 $942.50
666 1 007 REFL PAV MRKG 24"YELLOW SOLID,TY-1 F- I- 524.00 463.00 0.00 463.00 $6.501 $3,009.50
- - - -- -
666 008 REFL PAV MRKG 12"WHITE SOLID,TY-1 LF 2951 218.001 0.00 218.00 $3.20 $697.60
672 001 RATS PAV MRKR TY I-C EA 109.00 115.00 0.00 115.00_ $135.00 $650.00
668 001 PREFAB PAV MRKG TY C WORD"ONLY" EA 8.00 2.00 0.00 2.00 $325.00
668 002 PREFAB PAV MRKG TY C ARROW EA 52.00 52.00 0.00, $7,020.00
672 002 RATS PAV MRKR EA 490.00 457.00 0.00 457.00 $6.50 $1.000.50,
_ ( ) $8.70
(TY II-AA) $�,970.50 678 001 PAV SURFACE PREP 4"BROKEN(BLAST) LF 3,660.003,244.00 0.00 3,244.00 $0.20
678 002 1 PAV SURFACE PREP 4"SOLID(BLAST) LF 15,213.00 13,487.00 0.00 13,487.00 $0.201 $2,697.401
678 003 PAV SURFACE PREP 4"DOUBLE SOLID r
LF 0.001 0.00 0.00 0.00 $0.401 $0.00
678 1 004 PAV SURFACE PREP 8"SOLID(BLAST) LF 672.001 930.00 0.00 930.001 $0.40 $372.00,
r 678 005 PAV SURFACE PREP 24"SOLID(BLAST) LF 702.00 608.00 0.00 608.00 $0.80 $486.401
678 006 PAV SURFACE PREP WORD(BLAST) EA 8.00 2.00 0.001 2.001 $82.00 $164.00
678 _ 007 PAV SURFACE PREP ARROW(BLAST) EA 52.00 52.00 0.00 52.00 $54.00 $2,808.00
6 8 008 PAV SURFACE PREP 12"SOLID(BLAST) LF 295.00 218.00 0.00 218.00 $0.60 $130.80
..._-- - -- -. _----- ---L----------- -- -- - - -----
- 5004 001 CROCK FILTER DAMS - EA - _ 0.00 0.00 _ 0.00 -- 0.00 $950.00 _ $0.00
CITY OFMONT 10ESTIMATE
PROJECT-::: PHELAN BOULEVARD EXTENSION PROJECT NEW CONTRACT AMOUNT: _: $4;410,845.83 PERCENT 1 TIME USED:: 1nAm/0
CONTRACTOR :ALLCO,:LTD CONTRACT:DATE: AUGUST:8,2006: PEI RCENT:OF WORK COMPLET 103.78%
MONTHLY ESTIMATE NO . 123:8 FINAL C(3NTF2AGt:CAi:ENDAR QAY:S 547
P ERIODENDING JUNE :.2 21,2008 CALENDAR:DAYS US EO"
870
CHANGE ORgEIS ::: 6 Q;#03 ... .
7
ITEM :: -... ::
� .DESC � DESCRIPTION UNIT EST PREVIOUS TO DATE 9TAL ESTIMATE UNIT T{DTAL
Ni ::COQE MEASURE:: QTY ESTIMATE ESTIMATE TO DATE PRICE AMOUNT
5007 001 TEMP EROSION CTRL-CURB INLET TUBE FILTER EA 58.00 0.00 0.00 0.001 $64.001 $0.00
I- 5009 001 TEMP.EROSION CTRL-SEDMNT CONTROL FENCE _ - LF _5,476.00 1,907.00 0.00 0.00 $3,2$2.001 - $0.00
0.00 1,907.00 $2.00 $3,814.00
-5010 001 TEMP EROSION CTRL-CONSTRUCTION EXTS
BRIDGE CONSTRUCTION - - EA 6.00, - 0.00 I 00.00
407 001 SHEET PILING(PZ-27) SF 3,375.00 3,304.00 0.00 3,304.00 $25.0 $82,6
409 001 PRESTR CONC PIPLE(16"SQ.) LF 1,248.00 1,248.00 0.00 1,248.00 $55.00 $68,640.001
420 001 CL.C CONCRETE(ABUTMENT+WINGWALLS) CV 43.00 45.30 0.00 45.30 $575.00, $26,047.50
- ---
420 001 CAST IN PLACE SLAB DECK SY 2,400.00 2,400.00 0.00 2,400.00 $13.00 $31,200.00
- - --- - ----- -- $215.00 $$9,000.00
425 001 PREST CONC DOUB T-BEAMS LF 400.00 400.00 0.00 400.00
540 001 MBGF-METAL BEAM GUARD FENCE LF - 100.00 0.00 0.00! 0 _
450 i 001 RAIL(TY T-501) LF 100.00 100.00 0.00 100.00' $95.00 $9,500.00
496 oo�RUCTURE(BRIDGE 0-99FT.LENGTH) EA 1.00 1.00 0.00' 1.00 $26,000.00 $26,000.00
$20.00 $0.00
550 001 CHAIN LINK FENCE-6 FT HEIGHT LF 74.00 74.00 0.00 74.00 $34.00 $2,516.00
5919 001 SINGLE GUARD RAIL TERMINAL ! EA � 4.00 - 4.001 0.001 4.00 $1,900.00 $7,600.00
UTILITIES
2010 001 TRENCH SAFETY PLAN LS 1.00 1.00 0.00 1.0,100.00 $1,100.00
--- - - -
2010 001 TRENCH SAFETY SYSTEM(TRENCH SAFETY PROTECTION) LS 1.001 1.00 0.00 1.00 $1.00 $1.00
2555 001 REHAB OF SAN SWR MANHOLE(COMP) VF 20.00 0.001 0.00 0.00 $125.00 $0.00
4020 t 001 10"SAN SWR SDR 17 LF 50.00 93.00 0.00 93.00 $50.00 $4,650.001
^ 4020 002 8"SAN SWR SDR 17 LF 6,225.00 6,156.00 0.00 6,156.00 $38.00 $233,928.00
404020 003 REPLMT 4"LONG SIDE SERVICE CONNECTION(SDR 17) EA- 38.00 34.00 0.00 34.00 $1,750.00 $59,500.00
4020 004 REPLMT 6" LONG SWR LATERALS(SDR 17) EA 3.00 2.00 0.00 2.00 $2,200.00 $4,400.00
4020 005 REPLMT 8" LONG SWR LATERALS(SDR 17) EA 1.00' 1.00 0.00 1.00 $2,300.00 $2,300.00
7600 1-:012 01 8"WATER LINE 6-900 LF 6,500.00 6,500.00 0.00 6,500.001 $27.00 $175,500.00
7600 1"HDPWP SDR 9 SHORT SIDE SERVICE CONNECTION EA 28.001 33.00 0.00 33.00 $450.00 $14,850.00
7600 003 1"HDPWP SDR 9 LONG SIDE SERVICE CONNECTION EA 1.00 2.00 0.00 2.00 $625.00 $1,250.00
77 A
08 001 REM&REPL SAN SWR MANHOLE ----_ _-- _- -_ EA__----, 138 00 --..---__?20.00_--_ 0.00; 220.00 -_$3,400.00 ---- $68,000.00{I
7708 002 SAN SWR MANHOLE EA 2.00 2.00 0.00 2.00 $3,000.00 $6,000.001
-._ -- --------. ..- - - --- - ---
-_7805 001 18"TAPPING SLV R VALVE ON 24"MAIN EA 1.001 - 1.00 0.00 1.00 $9,000.00. $9,000.00
CITY OF BEAUMONT ESTIMATE
EPROJECT:: PHELAN:BOULEVARD EXTENSION PROJECT: NEW CONTRACT:AMOUNT::: $4,470,845.83 PERCENT OF:TIME USED :122.49%
CONTRACTOR ALLCO LTD: CONTRACT DATE.;: AUGUST 8 2006 PERCENT OF:WORK:COMPLET .10317.9%1:1
MONTHLY ESTIMATE NO. 23 8�FINAL : CONTRACT CALENDAR DAYS: 54T _
PERIOD ENDING: JUNE 1 21;2008 CALENDAR DAYS USED. 670
[CHANGE ORDERS: C.O #03 -
Imos. DESC DESCRIPTION UNIt : EST PREVIOUS ?TO DATE: OTAL:ESTIMAt UNFt TOTAL
NO.:: CODE MEASURE QTY. ESTIMATE IETIMATE: TO DATE:::: PRICE AMOUNT
_. .... _ _ __ - _
7805 002 8"RES WDG GATE VALVE EA 13.00 13.001 0.00 13.00 $1,500.00 $19,500.00
7805 003 6"RES WDG GATE VALVE EA 2.00 0.00 0.00 0.00 $950.00 - $0.00
- -- .0 - - -
7850 004 4"RES WDG GATE VALVE EA 1.00 0.00 0.00 0.00 $900.00 $0.00
7850 005 8"TAPPING SLV&VALVE ON 16"MAIN FA 1.00 0.00 0.00 0.00 $9,000.00} $0.00
7808 2 INSTALL FIR --_ -0 1.00 . -- - $4,500.00 $4,500.00
7807 001 INSTALL DUCTILE IRON FITTINGS LS 1.00 ' 0.00 1.00
� 7808 001 REM&INSTALL FIRE HYDRANT ASSEMBLY EA 8.00 8.00 0.00 8.00 $3,400.00 $27,200.00
.7808 . 003 INSTALL FLUSH OUT ASSEMBLYBLY-- _ - 8.00
.00 8.00 0.00 8.00 $3,000.00 $24,000.00 EA
- -
$1,300.001 $1,300.00,
7813 001 8"WATER LINE CL 150,C-900 LF I 310.00 360.00 0.00 360.00 $100.00 $36,000.00
7813 002 6"PVC FORCE MAIN CL 150,C-900,(BORING)(COMP IN PL) LF 290.00 350.00 0.00 350.00 $95.00 $33,250.00
4 2 001 RIP RAP(5"CONCRETE)C.O.#2 CY 100.00 40.63 0.00 40.63 $400.00 $16,252.00
�- - - --- - -
5326 001 REI LOCATE AIR RELIEF VALVE(24"WATER LINE)C.O.#3 LS 1.00 1.00 0.00I 1.00 $4,647.00 $4,647.00
- - - - - - -C.O. HOOK-UP SERVICES - EA 33 00 0.0 33.00 $85.00 $2,805.00
GRAND TOTAL AMOUNT OF WORK DONE: $4,635,193.99
PREPARED BY: / J LESS 5%RETAINAGE: $0.00
DAMON L.JONES, T.CIVIL ENGINEER II
SUB TOTAL: $4,635,193.99
APPROVED BY:
JORIS P.COLBERT,P.E. CITY ENGINEER LESS PREVIOUS PAY ESTIMATE: $4,403,434.29
_ AMOUNT DUE THIS ESTIMATE: $231,759.70
THOMAS A. WARNER,P.E. DIRECTOR OF PUBLIC WORKS
RESOLUTION NO.
WHEREAS, on August 6, 2006, the City Council of the City of Beaumont, Texas,
passed Resolution No. 06-022 awarding a contract in the amount of $5,273,431.95 to
Allco, LTD, for a contract for the Phelan Boulevard Extension Project; and,
WHEREAS, Change Order No. 1 in the amount of $807,233.12 was required
because the low bid exceeded the estimated construction cost, thereby decreasing the
amount to $4,466.198.83; and,
WHEREAS, Change Order Nos. 2 and 3 in the of amounts of $2,308 and $4,647
respectively were required to compensate the contractor for additional work requested by
the City of Beaumont, thereby increasing the contract to $4,473,153.83; and,
WHEREAS, Change Order No. 4 in the amount of$162,040.16 is required due to
an increase in construction item quantities, thereby increasing the contract amount to
$4,635,193.99; and
WHEREAS, the Project has been inspected and completed in accordance with the
terms and conditions of the contract and should be accepted.
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the City Manager is hereby authorized to execute Change Order No. 4 in the
amount $162,040.16 thereby increasing the contract to $4,635,193.99.
BE IT FURTHER RESOLVED THAT the Phelan Boulevard Extension Project be
and the same is hereby accepted.
BE IT ALSO RESOLVED that the City Manager is hereby authorized to make final
payment in the amount of $231,759.70 to Allco. LTD.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
3
October 7,2008
PUBLIC HEARING: Receive comments relating to amending an agreement with the State of
Texas Office of Rural Community Affairs for the Calder Street Drainage Project under the Texas
Community Development Block Grant Disaster Recovery Program
Consider authorizing the City Manager to amend an agreement with the State of Texas Office of
Rural Community Affairs related to funding for the Calder Street Drainage Project under the
Texas Community Development Block Grant Disaster Recovery Program
City Council Agenda Item
'■ c
TO:
Ci ty Council
FROM: Kyle Hayes, City Manager
i W-
PREPARED BY: Tom Warner, Director of Public Works
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council conduct a Public Hearing and authorize the City
Manager to amend the agreement with the State of Texas
Office of Rural Community Affairs.
RECOMMENDATION
Administration recommends City Council conduct a Public Hearing to discuss modification to the
Calder Street Drainage Project and authorize the City Manager to amend the agreement with the
State of Texas Office of Rural Community Affairs for funding under the Texas Community
Development Block Grant (TxCDBG)Disaster Recovery Grant Program.
BACKGROUND
The City was awarded a contract in October 2006,under the Texas Community Development Block
Grant Program, administered by the Texas Office of Rural Community Affairs, in the amount of
$1,950,000.The Disaster Recovery Grant Program was established by federal legislation to aid areas
most impacted and distressed by Hurricane Rita.
The funding provided to the City under this program will be utilized as a portion to the twenty-five
percent(25%)match toward a Hazard Mitigation Grant Program(HMGP)award from the Federal
Emergency Management Agency(FEMA)on behalf of Drainage District No.6. The combined funds
are being used to construct a drainage system on Calder Avenue from the Neches River to West
Lucas Street.
The Public Hearing will be held to explain the partitioning ofthe work for the entire project into three
phases,identify the TxCDBG funds that will be allocated to the flood and drainage facilities in Phase
I and to obtain citizen comment. An opportunity will also be provided during the Public Hearing to
answer citizens' questions regarding the TxCDBG funding for the project.
The proposed amendment will allocate all of the TxCBDG funds in Phase I of the Calder Street
Drainage Project rather than expending the funds over all three phases ofthe project.This amendment
will also allow the funds to be expended within the original contract period.
BUDGETARY IMPACT
None.
RESOLUTION NO.
WHEREAS, the City of Beaumont entered into a contract with the State of Texas
to construct and improve the flood and drainage facilities at Calder Street; and
WHEREAS, because of City's determination of breaking the Calder Project into
Phase I, Phase II, and Phase III, the scope of work had to be partitioned to expend the
TxCDBG funds within the contract deadline; and
WHEREAS, because of breaking the project into three phases, the City has
allocated all TxCDBG funds to Phase I; and
WHEREAS,once all three phases of the project are completed, it will benefit twenty-
six thousand two hundred forty-seven (26,247) persons of which fourteen thousand eight
hundred seventeen (14,817) or fifty-six percent (56%) are of low to moderate income;
NOW, THEREFORE, BE IT RESOLVED BY
THE CITY COUNCIL OF THE CITY OF BEAUMONT:
1. That the City Council authorizes a performance amendment and a budget
amendment request to be submitted to the Texas Community Development Block Grant
Program for the following proposed activities:
a. Partition the scope of work for the entire project by breaking the
project into three (3) phases and using the grant funds from TxCDBG as a portion
to pay for the construction of Phase I.
b. Revise the budget of the original TxCDBG Contract to reflect the
aforementioned changes; and
2. That the City Council directs and authorizes the Mayor to execute all
necessary documents as may be required to initiate and process this performance
amendment and budget amendment request.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -
ATTEST:
Tina Broussard, City Clerk
WORKSESSION
* Receive a status report related to homes located
in Beaumont that were flooded
* Review and discuss an ordinance allowing the
parking and occupancy of travel trailers, "park
units" and manufactured housing as temporary
living quarters within residential districts, while
the damage to their property caused by
Hurricane Ike is being repaired
RICH WITH OPPORTUNITY
IIEA,UMONI �' City Council Workshop
T • E • % • A • 3
TO: City Council
FROM: Kyle Hayes, City Manager
Y Y � tY g
i
3
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: October 7 2008
SUBJECT: Status of Flooded Homes
COMMENT:
Damage assessments show that 4,932 of the 35,734 homes in Beaumont received some damage.
Of that number, 37 homes, located in the flood plain, were flooded.
In order for Beaumont residents to be able to purchase flood insurance, the City of Beaumont is a
member of the National Flood Insurance Program(NFIP). As such, the City has adopted a Flood
Plain Land Use Ordinance, which requires that buildings built in the flood plain are built above a
certain elevation. Also,when a flood occurs,we are obligated to determine if a structure that is too
low, has been"substantially damaged" (the cost to repair them would be greater than 50% of the
their pre-flood value). If so, it must be elevated before it can be repaired or rebuilt.
We are currently in process of inspecting the 37 flooded homes to determine if they are
"substantially damaged". This information should be available by October 7,2008. As these homes
might not be eligible for repair without elevation,we are particularly concerned with the welfare of
these residents. Through our research and with the help of Pator Benoit of Magnolia Baptist Church,
we are working to determine these residents' immediate living situation.
Providing rental assistance by reallocating CDBG and HOME funds,has been considered. However,
because FEMA is currently providing rental assistance, through its rental assistance program, we
do not recommend the reallocation at this time. These monies might be better spent in elevating and
repairing these homes in the near future.
In addition,with the waiving of the zoning prohibition on FEMA housing units in residential areas,
this may provide an additional alternative to temporary housing.
We will continue to evaluate the status of the flooded homes and their ability to be repaired, the
available relief programs of HUD, FEMA and the Texas Department of Housing and Community
Affairs(TDHCA), and the reallocation of our existing program funds in order to provide the most
effective recovery for these flood victims as well as the other victims of Hurricane Ike in Beaumont.
Attached is a location map of these flooded homes.
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RICH WITH OPPORTUNITY
11EA,[1M011T
T • E • % • A • s City Council Workshop
TO: City Council
FROM: Kyle Hayes, City Manager
Cars
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: October 7, 2008
SUBJECT: Ike Trailer Workshop
COMMENT:
In Beaumont, travel trailers used as a residence are prohibited by the Zoning Ordinance except in
designated travel trailer an d mobile home e arks and subdivisions. However, in the wake of
Hurricane Rita,the City Council allowed trailers,for about 400 families on a temporary basis. After
granting extensions,only seven(7)trailers currently remain. Following Hurricane Ike on September
13, 2008, damage assessments show that 4,932 of Beaumont's 35,734 homes received some
damage. Of that number, 267 homes received major damage and 18 were completely destroyed.
In addition, approximately 37 homes, located in the flood plain, were flooded.
With the occurrence of Hurricane Ike, there is again a need in the community for FEMA and the
Texas Department of Housing and Community Affairs(TDHCA)to provide temporary housing,this
time in the form of manufactured homes and the smaller"park units"(these 12'x 16'park units are
larger than the Rita trailers,but smaller than the 14'x 60'manufactured homes). While FEMA has
not determined how many units would be placed, there is a definite need to provide temporary
housing due to the shortage of apartment units and hotel rooms. As of October 2, 2008 a search
found no available hotel rooms and only a handful of available apartments in the immediate area.
Recommendation
Therefore,we recommend the allowance of temporary housing for a period of six months. As the
six month deadline approaches,we recommend allowing residents the opportunity to request a ninety
(90) day extension from City Council. An extension could be granted if the home is still under
construction,the resident is in litigation with their insurance company or if they have applied for and
are awaiting CDBG disaster recovery assistance.
4
October 7,2008
Consider an ordinance allowing the parking and occupancy of travel trailers, "park units" and
manufactured housing as temporary living quarters within residential districts, while the damage
to their property caused by Hurricane Ike is being repaired
RICH WITH OPPORTUNITY
11EA,1114ONT
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, Ci Manager
G3�
PREPARED BY: Chris Boone, Community Development Director
MEETING DATE: October 7, 2008
REQUESTED ACTION: Council consider passage of an ordinance allowing the
parking and occupancy of travel trailers, "park units"and
manufactured housing as temporary living quarters within
residential districts, while the damage to their property
caused by Hurricane Ike is being repaired.
RECOMMENDATION
The Administration recommends the approval of an ordinance allowing for a period of six(6)
months the parking and occupancy of travel trailers, "park units"and manufactured housing as
temporary living quarters within residential districts,while the damage to their property caused
by Hurricane Ike is being repaired, and allow for a ninety(90) day extension,upon review and
approval by the City Council.
BACKGROUND
In Beaumont,travel trailers used as a residence are prohibited by the Zoning Ordinance except in
designated travel trailer and mobile home parks and subdivisions. However, in the wake of
Hurricane Rita,the City Council allowed trailers, for about 400 families on a temporary basis.
After granting extensions, only seven(7)trailers currently remain. Following Hurricane Ike on
September 13, 2008,damage assessments show that 4,932 of Beaumont's 35,734 homes
received some damage. Of that number, 267 homes received major damage and 18 were
completely destroyed. In addition, approximately 37 homes, located in the flood plain,were
flooded.
With the occurrence of Hurricane Ike, there is again a need in the community for FEMA and the
Texas Department of Housing and Community Affairs (TDHCA)to provide temporary housing,
this time in the form of manufactured homes and the smaller"park units"(these 12' x 16'park
units are larger than the Rita trailers,but smaller than the 14'x 60'manufactured homes). While
FEMA has not determined how many units would be placed,there is a definite need to provide
temporary housing due to the shortage of apartment units and hotel rooms. As of October 2,
2008 a search found no available hotel rooms and only a handful of available apartments in the
immediate area.
Therefore, it would be in the in the best interest of the residents to allow temporary housing for
six(6)months. As the six month deadline approaches,residents, upon application to the
Community Development Department, would be allowed the opportunity to request a ninety(90)
day extension. An extension could be granted by the City Council if the home is still under
construction,the resident is in litigation with their insurance company or if they have applied for
and are awaiting CDBG disaster recovery assistance.
BUDGETARY IMPACT
None.
ORDINANCE NO.
ENTITLED AN ORDINANCE ALLOWING FOR A PERIOD OF
SIX (6) MONTHS THE PARKING, USE AND OCCUPANCY
OF TRAVEL TRAILERS, "PARK UNITS," AND
MANUFACTURED HOUSING AS TEMPORARY LIVING
QUARTERS WITHIN RESIDENTIAL DISTRICTS DURING
THE PERIOD OF REPAIR OR RECONSTRUCTION OF
DAMAGE TO PROPERTY CAUSED BY HURRICANE IKE
AND ALLOWING A NINETY (90) DAY EXTENSION UPON
REVIEW AND APPROVAL BY CITY COUNCIL; PROVIDING
FOR SEVERABILITY; AND PROVIDING A PENALTY.
WHEREAS,the impact of Hurricane Ike has resulted in the damage and destruction
of numerous residential properties within the City of Beaumont; and,
WHEREAS,the use and occupancy of travel trailers, "park units,"and manufactured
housing will be viable for use as temporary living quarters while these properties are being
repaired; and
WHEREAS, the City Council has determined that it is in the best interest of the City
of Beaumont in the protection of the public health, safety and welfare of its residents that
recreational vehicles or travel trailers be allowed for occupancy on residential property as
temporary housing during the period of repair or reconstruction of these hurricane-
damaged properties;
NOW, THEREFORE, BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF BEAUMONT:
Section 1.
THAT it is hereby permitted for a period of six (6) months from the effective date of
this ordinance the parking, use, and occupancy of travel trailers, "park units," and
manufactured housing on residential property as temporary living quarters by property
owners while the damage to these properties caused by Hurricane Ike is being repaired.
Section 2.
THAT upon application to the Community Development Department, residents may
be allowed the opportunity to request a ninety (90) extension, said request to be
considered and granted by the City Council if the home is still under construction, the
resident is in litigation with their insurance company or the resident has applied for and is
awaiting CDBG disaster recovery assistance.
Section 3.
It shall be unlawful for any person to park any such travel trailer, "park unit," or
manufactured housing used for purposes of occupancy as temporary living quarters on any
street, highway, alley, sidewalk, or other public place in the City of Beaumont.
Section 4.
That if any section, subsection, sentence, clause or phrase of this ordinance, or the
application of same to a particular set of persons or circumstances, should for any reason
be held to be invalid, such invalidity shall not affect the remaining portions of this
ordinance, and to such end, the various portions and provisions of this ordinance are
declared to be severable.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished, as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 7th day of
October, 2008.
- Mayor Becky Ames -