HomeMy WebLinkAboutPACKET SEP 09 2008 RICH WITH OPPORTUNITY
C
T • E • % • A • S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 9,2008 1:30 P.M.
CONSENT AGENDA
* Approval of minutes
* Confirmation of committee appointments
Paula Blazek would be appointed as Vice Chairman of the Historic Landmark Commission. The
term would commence September 9,2008 and expire September 8, 2009. (Mayor Becky Ames)
Tracy Richardson would be reappointed to the Historic Landmark Commission. The current
term would expire January 15, 2010. (Mayor Becky Ames)
Judy Linsley will fill the unexpired term of Dr. Ware Petznick on the Historic Landmark
Commission. The term would commence September 9, 2008 and expire September 10,2009.
(Mayor Becky Ames)
Charlie Foxworth would be appointed as Chairman of the Keep Beaumont Beautiful
Commission. The term would commence September 9, 2008 and expire September 8, 2009.
(Mayor Becky Ames)
Sam Bethea would be appointed as Vice Chairman of the Keep Beaumont Beautiful
Commission. The term would commence September 9, 2008 and expire September 8, 2009.
(Mayor Becky Ames)
Bill Faucett would be reappointed to the Library Commission. The current term would expire
January 17,2010. (Mayor Becky Ames)
Dana L. Timaeus would be reappointed as Vice Chairman of the Board of Adjustment(Zoning).
The current term would expire July 23, 2009. (Mayor Becky Ames)
A) Approve a contract for limestone base material for use by the Streets and Drainage
Division
B) Approve a contract for the purchase of phosphate water treatment compound for use by
the Water Utilities Department
Q Approve a contract for water treatment chemicals for use by the Water Utilities
Department
A
RICH WITH OPPORTUNITY
BEA,UMON*
T • E - X - A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider authorizing the award of a contract for
limestone base material.
RECOMMENDATION
The Administration recommends the award of a six(6)month contract to Transit Mix of
Beaumont with an estimated total expenditure of$100,775.
BACKGROUND
Bids were requested for a six(6) month contract for limestone base material for use by the Public
Works Department, Streets and Drainage Division. The material is used as a base for street
repair. A map dividing the City into four(4)zones was provided to the vendors, with pricing for
delivery to each zone requested. Although the majority of the material will be delivered by the
vendor to a jobsite zone, pricing was also requested for plantsite pick up. It is estimated that
approximately 4,300 tons of limestone base material will be used during the term of the contract.
Nine(9) vendors were notified with three(3)responding with bids. The bids received are as
follows:
Location Transit Mix Kn&River APAC-Texas
Beaumont,TX Beaumont,TX Beaumont,TX
Plantsite Pick Up $ 19.25hon $20.00/ton $28.75/ton
Delivery to Jobsite Zone 1 24.25/ton 24.00/ton 35.50/ton
Delivery to Jobsite Zone 2 23.25/ton 24.00/ton 35.50/ton
Delivery to Jobsite Zone 3 24.25/ton 24.00/ton 35.50/ton
Delivery to Jobsite Zone 4 23.25/ton 24.00/ton 35.50/ton
Contract for Limestone Base Material
September 2, 2008
Page 2
Transit Mix provided this product under the previous contract at the following rates:
Location Transit Mix Beaumont,TX
Plantsite $ 23.70/ton
Delivery to Jobsite Zones 1-4 28.70/ton
BUDGETARY IMPACT
Funds are available in the Public Works Department, Streets and Drainage Division's operating
budget.
RESOLUTION NO.
WHEREAS, bids were solicited for a six (6) month contract for the purchase of
limestone base material for use by the Public Works Department, Streets and Drainage
Division; and,
WHEREAS, Transit Mix of Beaumont, Texas, submitted a bid in the unit amounts
shown below for an estimated expenditure of$100,775:
Location Transit Mix Beaumont, TX
Plantsite Pick Up $ 19.25/ton
Delivery to Jobsite Zone 1 24.25/ton
Delivery to Jobsite Zone 2 23.25/ton
Delivery to Jobsite Zone 3 24.25/ton
Delivery to Jobsite Zone 4 23.25/ton
and
WHEREAS, City Council is of the opinion that the proposal submitted by Transit Mix
of Beaumont, Texas, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bid submitted by Transit Mix for a six-month contract for the purchase of
limestone base material in the unit amounts shown above for an estimated expenditure of
$100,775 for use by the Public Works Department, Streets and Drainage Division be
accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
BEA,UMON*
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider the award of a contract for the purchase of
phosphate water treatment compound.
RECOMMENDATION
The Administration recommends the award of a contract to Carus Phosphates Inc., of Belmont,
North Carolina in the estimated amount of$64,120.
BACKGROUND
Bids were solicited for a six(6) month contract to supply granular phosphate for use by the Water
Utilities Department to disinfect and purify the City's water supply.
Bid notices were provided to nine(9)vendors. Four(4)bids were received as indicated below.
The product offered by Carus Phosphates Inc. meets all specifications. The City expects to
purchase approximately fourteen(14)tons in the six(6)month time frame. The previous price
was$1,298 per ton.
VENDOR PRODUCT UNIT PRICE APPROXIMATE
COST
Carus Phosphates Inc Carus Phosphates $4,580/ton $64,120
Belmont, NC
Altivia Corp Aquasmart $4,650/ton $65,100
Houston, TX SeaQuest
F2 Industries DPP-2600 $5,220/ton $73,080
Smyma, TN
Shannon Chemical Corp SNC Type B $5,454.54/ton $76,363.56
Malvern, PA
Sias(6) Month Contract for Phosphate Water Treatment Chemical
September 2, 2008
Page 2
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Department's operating budget.
RESOLUTION NO.
WHEREAS, bids were solicited for a six (6) month contract for the purchase of
phosphate water treatment compound for use by the Water Utilities Department; and,
WHEREAS, Carus Phosphates, Inc., of Belmont, North Carolina, submitted a bid
of $4,580/ton for an estimated amount of$64,120; and,
WHEREAS, City Council is of the opinion that the proposal submitted by Carus
Phosphates, Inc., of Belmont, North Carolina, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the proposal submitted by Carus Phosphates, Inc., for a six-month contract for the
purchase of water treatment compound in the amount of $4,580/ton for an estimated
amount of $64,120 for use by the Water Utilities Department be accepted by the City of
Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
1
T • E • X • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider the award of a contract for water
treatment chemicals.
RECOMMENDATION
The Administration recommends the award of a contract to various vendors as reflected below
with an estimated total six(6)month expenditure of$52,806.
BACKGROUND
Bids were requested for a six(6) month contract for water treatment chemicals for use by the
Water Utilities Department. The chemicals included in this bid are Fluorosilicic Acid and Aqua
Ammonia. These chemicals are used to disinfect and purify the water supply
Bids were provided to twenty-four(24) vendors with five(5)responding with bids as indicated in
the attached bid tabulations. The products of each bidder recommended for award meet all
specifications.
The contract provides for the vendors to furnish water treatment chemicals at the following fixed
prices:
Vendor Chemical Estimated Prior Current Total
Quantity Contract Bid Price
Price
DXI Industries Inc. Fluorosilicic 33 tons $396 $432 $14,256
Houston, TX Acid
GC3 Specialty Chem. Aqua 30 tons $621 $1285 $38,550
Houston, TX Ammonia
TOTAL ESTIMATED SIX(6)MONTH EXPENDITURE $52,806
Six (6) Month Contract for Water Treatment Chemicals
September 2, 2008
Page 2
BUDGETARY IMPACT
Funds are available for this expenditure in the Water Utilities Department's operating budget.
BID TABULATION: FLUOROSILICIC ACID
VENDOR UNIT PRICE TOTAL PRICE
per ton 33 tons
DXI Industries Inc. $432 $14,256
Houston, TX
Key Chemical Inc $848 $27,984
Waxhaw, NC
BID TABULATION: AQUA AMMONIA
VENDOR UNIT PRICE TOTAL PRICE
per ton 30 tons
GC3 Specialty Chemical $1285 $38,550
Houston, TX
Tanner Industries Inc. $1425 $42,750
Southhampton, PA
Southern Ionics Inc. $1467 $44,010
West Point, MS
RESOLUTION NO.
WHEREAS, bids were solicited for a six (6) month contract for the purchase of
water treatment chemicals for use by the Water Utilities Department; and,
WHEREAS,the following vendors submitted bids for an estimated total expenditure
of$52,806 in the unit amounts shown below:
FLUOROSILICIC ACID:
VENDOR UNIT PRICE TOTAL PRICE
per ton 33 tons
DXI Industries Inc. $432 $14,256
Houston, TX
AQUA AMMONIA:
VENDOR UNIT PRICE TOTAL PRICE
per ton 30 tons
GC3 Specialty Chemical $1285 $38,550
Houston, TX
and,
WHEREAS, City Council is of the opinion that the bids submitted by DXI Industries,
Inc. of Houston, Texas, for the purchase of fluorosilicic acid and GC3 Specialty Chemical
of Houston, Texas, for the purchase of aqua ammonia in the unit prices shown above for
an estimated total expenditure of $52,806 should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bids submitted by DXI Industries, Inc. of Houston, Texas, for the purchase of
fluorosilicic acid and GC3 Specialty Chemical of Houston, Texas, for the purchase of aqua
ammonia in the unit prices shown above for an estimated total expenditure of$52,806 be
accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
RICH WITH OPPORTUNITY
BEA,UMON*
T • E • X • A • S
REGULAR MEETING OF THE CITY COUNCIL
COUNCIL CHAMBERS SEPTEMBER 9, 2008 1:30 P.M.
AGENDA
CALL TO ORDER
* Invocation Pledge Roll Call
* Presentations and Recognition
* Public Comment: Persons may speak on scheduled agenda items 1-5/Consent
Agenda
* Consent Agenda
GENERAL BUSINESS
1. Consider an ordinance amending Section 28-50, Water Service Rates and Section
28-51, Sanitary Sewer Service Rates of the Code of Ordinances
2. Consider authorizing the City Manager to execute an Industrial District Contract
with The Goodyear Tire&Rubber Company
3. Consider approving a contract for reconstruction and rehabilitation of homes
damaged by Hurricane Rita
4. Consider authorizing the issuance of a tax exempt loan by the Mart Cultural
Education Facilities Corporation to provide financing for the construction of the
new YMCA facility in Beaumont
5. Consider approving the purchase of an event monitoring trigger system for use by
the Water Utilities Department
WORKSESSION
* Review and discuss a request by Experience Corps of Southeast Texas
COMMENTS
* Councilmembers/City Manager comment on various matters
* Public Comment(Persons are limited to 3 minutes)
EXECUTIVE SESSION
* Consider matters related to contemplated or pending litigation in accordance with
Section 551.071 of the Government Code:
April Gentry v. City of Beaumont
Claim of Dr. Quoc-Nam Tran
Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or
services are requested to contact Lenny Caballero at SW3716 three days prior to the meeting.
i
1
September 9,2008
Consider an ordinance amending Section 28-50, Water Service Rates and Section 28-51, Sanitary
Sewer Service Rates of the Code of Ordinances
RICH WITH OPPORTUNITY
BEAU'M'ON*
T • E ,• X • A • S Ci Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider an ordinance amending Section 28-50,
Water Service Rates and Section 28-51, Sanitary Sewer
Service Rates of the Code of Ordinances.
RECOMMENDATION
Administration recommends approval of an increase in the water and sewer rates by seven(7)
percent which is needed to effectively operate the water and sewer system and to provide for the
necessary debt service. The new rates would be effective October 1, 2008. Current and proposed
rates are attached.
BACKGROUND
The FY 2008 Budget for the Water Utilities Department is being impacted by the increased
volatility of many of the water chemicals used in the water treatment process as well as increased
fuel and maintenance costs. New contracts for water chemicals have included pricing at more
than double the prices just six months prior. Fuel costs in the Water Utilities divisions are
expected to increase by an average of 13%.
In addition, the Water Utilities Department is currently undertaking a major Capital Improvement
Program to enhance the water and sewer system. The City's infrastructure is aging and many
parts of the system are in need of rehabilitation and replacement. Capital improvements are
required to meet State and Federal regulations. Approximately$103 Million of water and sewer
system improvements have been identified to meet these regulations and to rehabilitate the
systems over the next three to five years. These projects are in the design or construction phase
in the 2009 Capital Program.
Council approved the issuance and sale of $20,730,000 in water revenue bonds on July 1, 2008.
The total outstanding debt for the Water Utilities Fund after the new issue, is$134,720,000.
Total debt service requirements for all outstanding issues is $228,057,982. Debt service
requirements for FY 2008 were $9,156,962 while FY 2009 is $9,937,076.
BUDGETARY IMPACT
The proposed rate increase is projected to increase water and sewer revenues by $2.2 million for
Fiscal Year 2009. In an extensive work session with Council in July 2007, Dr. Hani Tohme,
Director of the Water Utilities Department, made a presentation regarding the capital projects
needed to improve the City's water and sewer infrastructure and the funds that would be needed.
At that time he suggested it would require rate increases of eight (8) percent to ten (10) percent
in the next three years to meet the demands . Effective November 1, 2007, water and sewer rates
were increased by eight (8)percent. This proposal increases the rates by seven (7)percent
effective October 1, 2008.
Water/Sewer Rate Increase
October 1, 2008
Minimum Monthly Rates
Water
Inside City Outside City
Meter Current Proposed Current Proposed
Size/Inches Rate Rate Rate Rate
5/8 $ 8.43 $ 9.02 $ 12.65 $ 13.54
1 9.33 9.98 13.99 14.97
1 1/2 10.23 10.95 15.34 16.41
2 12.77 13.66 19.16 20.50
3 25.95 27.77 38.93 41.66
4 31.46 33.66 47.19 50.49
6 56.70 60.67 85.04 90.99
8 77.99 83.45 116.97 125.16
10 107.33 114.84 161.00 172.27
12 133.80 143.17 200.71 214.76
Usage Rate
First 1,000 Minimum Minimum Minimum Minimum
Gallons
Over 1,000 Gallons
$ Per 1000 Gallons $ 2.85 $ 3.05 $ 4.28 $ 4.58
Sewer
Inside City Outside City
Meter Current Proposed Current Proposed
Size/Inches Rate Rate Rate Rate
5/8 $ 5.38 $ 5.76 $ 8.07 $ 8.63
1 5.48 5.86 8.21 8.78
1 1/2 5.56 5.95 8.34 8.92
2 6.05 6.47 9.06 9.69
3 6.84 7.32 10.25 10.97
4 10.02 10.72 15.04 16.09
6 16.42 17.57 24.61 26.33
8 20.07 21.47 30.11 32.22
10 27.37 29.29 41.05 43.92
12 34.66 37.09 51.98 55.62
Usage Rate
First 1,000 Minimum Minimum Minimum Minimum
Gallons
Over 1,000 Gallons
$ Per 1000 Gallons $ 2.58 $ 2.76 $ 3.88 $ 4.15
ORDINANCE NO.
ENTITLED AN ORDINANCE AMENDING CHAPTER 28,
SUBSECTIONS 28-50(a) and 28-51(a), OF THE CODE OF
ORDINANCESTO INCREASE WATER AND WASTEWATER
RATES EFFECTIVE OCTOBER 1, 2008; PROVIDING FOR
REPEAL; AND PROVIDING A PENALTY.
BE IT ORDAINED BY THE CITY OF BEAUMONT:
Section 1.
That Chapter 28, Subsection 28-50(a) of the Code of Ordinances of the City of
Beaumont be and the same is hereby amended to read as follows:
28.50. Water Service Rates.
(a) Effective October 1, 2008, as shown below, the following rates per month shall
be the rates charged for water service furnished to customers within and outside of the
corporate limits of the City except as provided in paragraph (b) of this section.
Water/Sewer Rate Increase
October 1, 2008
Minimum Monthly Rates
WATER
Meter Inside City Outside City
Size/Inches Rate Rate
5/8 $ 9.02 $ 13.54
1 9.98 14.97
1 1/2 10.95 16.41
2 13.66 20.50
3 27.77 41.66
4 33.66 50.49
6 60.67 90.99
8 83.45 125.16
10 114.84 172.27
12 143.17 214.76
Usage rate first 1,000 gallons Minimum Minimum
Over 1,000 gallons $ per 1,000 gallons $ 3.05 $ 4.58
Section 2.
That Chapter 28, Section 28-51(a) of the Code of Ordinances of the City of
Beaumont be and the same is hereby amended to read as follows:
28-51. Wastewater Service Rates
(a) Effective October 1, 2008, in each year as shown below, the following rates per
month shall be the rates charged for wastewater services furnished to customers within
and outside of the corporate limits of the City where the wastewater produced by such
customers is a normal strength wastewater(150 mg/1lb) except as provided in paragraph
(b) of this section.
Water/Sewer Rate Increase
October 1, 2008
Minimum Monthly Rates
SEWER
Meter Inside City Outside City
Size/Inches Rate Rate
5/8 $ 5.76 $ 8.63
1 5.86 8.78
1 1/2 5.95 8.92
2 6.47 9.69
3 7.32 10.97
4 10.72 16.09
6 17.57 26.33
8 21.47 32.22
10 29.29 43.92
12 37.09 55.62
Usage rate first 1,000 gallons Minimum Minimum
Fo-ver 1,000 gallons $ per 1,000 gallons $ 2.76 $ 4.15
Section 4.
All ordinances or part of ordinances in conflict herewith are repealed to the extent
of the conflict only.
Section 5.
That any person who violates any provision of this ordinance shall, upon conviction,
be punished as provided in Section 1-8 of the Code of Ordinances of the City of Beaumont,
Texas.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
2
September 9, 2008
Consider authorizing the City Manager to execute an Industrial District Contract with The
Goodyear Tire&Rubber Company
RICH WITH OPPORTUNITY
1
T • E • x • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider authorizing the City Manager to execute
an Industrial District Contract with The Goodyear Tire&
Rubber Company.
RECOMMENDATION
The Administration recommends approval of a resolution authorizing the City Manager to execute
an Industrial District Contract with The Goodyear Tire&Rubber Company.
BACKGROUND
Industrial District Contracts enable the City to collect payments in lieu of taxes from industries
located outside the city limits.
City staff has negotiated a new industrial agreement with The Goodyear Tire&Rubber Company.
The new contract with Goodyear is effective January 1, 2008 and will expire December 31, 2015.
The past contracts with Goodyear were not based on a ratio applied to the annual assessed values
of the company's property but rather on a base amount that was increased or decreased based on
the ratio of change in the tax rate. In 2007, based on the prior contract, the company paid
$669,688. The new contract converts the agreement with Goodyear to a contract where the
payments are calculated based on assessed value in the same manner as all of the other industrial
agreements with the City. The 2008 payment has been set at$1,087,092 and has been paid in two
payments of$850,000 and$237,092. During the remainder of the eight-year contract, the in-lieu
of tax payment will be based on a ratio of 70% of property taxes due to the City as if the industry
were located within the city limits in 2009, 72%of property taxes due to the City in 2010, 74% of
the property taxes due to the City in 2011, and 76%of property taxes due to the City in 2012.
The ratio for 2013 through 2015 will be 80% of the property taxes due to the City. Payments will
be due to the City by February 1't of each year.
A copy of the draft agreement is attached for your review.
Industrial District Contract
September 2, 2008
Page 2
BUDGETARYIMPACT
Industrial payments received in FY 2008 amounted to $13,177,553 and are 13.2% of General
Fund revenues. Goodyear's total FY 2008 payment of$1,087,092 is 8.25% of the industrial
revenue received in FY 2008.
RESOLUTION NO.
BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute an Industrial District
Contract with The Goodyear Tire & Rubber Company effective January 1, 2008. The
agreement is substantially in the form attached hereto as Exhibit "A" and made a part
hereof for all purposes.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames
THE STATE OF TEXAS §
COUNTY OF JEFFERSON §
AGREEMENT
This Agreement is made under the authority of Section 42.044 of the Texas Local
Government Code.
The parties to the Agreement are The City of Beaumont, a municipal corporation and a
home-rule city located in Jefferson County, Texas, hereinafter called "CITY," and The Goodyear
Tire and Rubber Company, its parent, subsidiaries and affiliates, hereinafter called
"COMPANY."
PREAMBLE
WHEREAS, Company owns land and improvements which are a part of the
manufacturing, industrial, and refining facilities of said Company. The City has established an
industrial district comprising a certain part of the extra-territorial jurisdiction of the City, such
industrial district being known as the City of Beaumont Industrial District.
WHEREAS, the Company recognizes the benefits of this Agreement and an obligation to
contribute to the revenue needs of said City in an amount commensurate with the burdens placed
upon the City and benefits derived by the Company by reason of being located immediately
adjacent to said City.
WHEREAS, the Company and the City desire to base the industrial district payment on
assessed value to ensure equity among the companies.
In view of the above and foregoing reasons, and in consideration of the mutual
agreements herein contained, Company and City hereby agree as follows:
C:\DOCUME—I\ramona\LOCALS-1\Temp\GoodyearZ EXHIBIT `A'
ARTICLE I
COMPANY'S OBLIGATION
Annual Payment on Company's Property
1. Commencing with the calendar year 2008 and each calendar year thereafter for the
duration of this Contract, the Company will pay the City a certain sum which will be computed
on the assessed value of the Company's facilities and property, real, personal, and mixed located
on Company's land covered by this contract. (Herein "the properties").
2. By the term "Assessed Value" is meant the 100% valuation of the Company
properties, as determined by the Jefferson County Appraisal District for the previous tax year.
3. The term "assumed City taxes due" shall be calculated by the following formula:
Assumed City Taxes Due:
Assessed Value/ 100 X Current City Tax Rate=Assumed City Tax Due
4. Payment Procedures
The procedures for determining and making such payments shall be as follows:
(a) The payment for 2008 shall be in the amount of$1,087,092. The payment will be
made in two payments: A payment of$850,000 will be due on April 14, 2008,
and $237,092 will be due on August 14, 2008.
(b) The payment for 2009 shall be due and payable on or before February 1, 2009,
and calculated as follows:
C:\DOCUME--1\ramona\LOCALS—I\Temp\Goodyear 2008-8 YearAOC2
Assumed City Taxes Due:
Assessed Value/ 100 X Current City Tax Rate=Assumed City Tax Due
Year 170%of Assumed City Taxes Due=Payment due, not to be less than
$1,200,000
Each October, the Chief Financial Officer shall obtain the most recent assessed values as set by
the Jefferson County Appraisal District for the Company's properties, real, personal and mixed,
having taxable situs within the areas described in this Agreement; for example, in October, 2008,
the 2008 assessed values shall be used for the February 1, 2009 payment. This assessed value,
less exclusions as described in Article 10, shall be used in the calculation of the payment.
If the assessed values for the period required are in question and/or under litigation with
the Jefferson County Appraisal District, payment shall be computed on the most recent certified
values from the Jefferson County Appraisal District. The Company shall notify the City
following resolution of the appraised value question and an adjustment for the payment, without
interest, will be made within thirty(30) days following such resolution.
(c) After the assessed value of the Company's properties has been determined, the
payments due hereunder shall be calculated in accordance with the following schedule:
The 2010 payment shall be 72% of assumed City taxes due, except such payment
shall not exceed or be less than the 2009 payment by 10%.
The 2011 payment shall be 74% of assumed City taxes due, except such payment
shall not exceed or be less than the previous year's payment by 10%.
The 2012 payment shall be 76% of assumed City taxes due, except the payment shall
not exceed or be less than the previous year's payment by more than 10%.
C:\DOCUME-1\ramona\LOCALS—I\Temp\Goodyear 2008-8 Yeandoc3
The 2013 through 2015 payments shall be 80% of assumed City taxes due, except the
payments shall not exceed or be less than the previous year's payment by more than 7%
(d) City hereby agrees to bill Company for its payments due hereunder on or before
January 1 each year. Company shall pay to City the amount billed on or before February 1 each
year. Upon receiving the final payment, the Chief Financial Officer shall issue an official receipt
of said City acknowledging full, timely, final and complete payment due by said Company to
City for the property involved in this Agreement for the year in which such payment is made. If
payment is not made on or before any due date, the same penalties, interest, attorneys' fees and
costs of collection shall be recoverable by the City as would be collectible in the case of
delinquent ad valorem taxes. Further, if payment is not timely made, all payments which
otherwise would have been paid to the City had Company been in the City limits of City will be
recaptured and paid to the City within 60 days of any such event.
ARTICLE II
PROPERTY COVERED BY AGREEMENT
This instrument will reflect the intention of the parties hereto that this instrument shall
govern and affect the properties of Company (facilities, real, personal, and mixed) located on
Company's real property more particularly described in Exhibit "A" hereto, which are within the
extra-territorial jurisdiction of the City of Beaumont.
ARTICLE III
SALE BY COMPANY
Company shall notify City of any sale of any or all of Company's facilities to any person
or entity. It is the intent of the parties that no sale of any of Company's facilities will affect the
amount to be paid to the City as provided under this Agreement. Accordingly and as to
C:\DOCUME-1\ramona\LOCALS—I\Temp\Goodyear 2008-8 Yeando 4
payments due under this contract no such sale shall reduce the amount due the City under this
contract until the purchaser of such facility has entered into a contract in lieu of taxes with the
City that provides for a continuation of like payments to the City.
ARTICLE IV
CITY'S OBLIGATIONS
1. City agrees that it will not annex, attempt to annex or in any way cause or permit to
be annexed any portion of lands or facilities or properties of said Company covered by this
Agreement for the period of the agreement except as follows:
(a) If the City determines that annexation of all or any part of the properties covered
by this Agreement belonging to said Company is reasonably necessary to promote and protect
the general health, safety and welfare of persons residing within or adjacent to the City, the City
will notify Company in accordance with State law of the proposed annexation. In the event of
such annexation, Company will not be required to make further payment under this Agreement
for any calendar year commencing after such annexation with respect to the property so annexed,
but shall nevertheless be obligated to make full payment for the year during which such
annexation becomes effective if the annexation becomes effective after January 1 st of said year.
(b) In the event any municipality other than the City attempts to annex separately or in
the event the creation of any new municipality shall be attempted so as to include within its
limits any land which is the subject matter of this Agreement, City shall, with the approval of
Company, seek immediate legal relief against any such attempted annexation or incorporation
and shall take such other legal steps as may be necessary or advisable under the circumstances
with all cost of such action being borne equally by the City and by the said Company or
companies with the Company's portion allocated on the basis of assessed values.
C:\DOCUIv1E-1\ramona\LOCALS-1\Temp\Goodyear 2008-8 Year.doc5
2. The City further agrees that during the term of this agreement, there shall not be
extended or enforced as to any land and property of Company within said City of Beaumont
Industrial District, any rules, regulations, or any other actions: (a) seeking in any way to control
the platting and subdivisions of land, (b) prescribing any buildings, electrical, plumbing or
inspection standards or equipment, or (c) attempting to regulate or control in any way the
conduct of Company's activities, facilities or personnel thereof.
3. It is understood and agreed that during the term of this Agreement or any renewals
thereof, the City shall not be required to furnish any municipal services to Company's property
located within the City of Beaumont Industrial District; provided, however, City agrees to
furnish fire protection to Company should such protection be requested by Company in the event
an unusual emergency situation occurs.
ARTICLE V
TERMINATION OF BREACH
It is agreed by the parties to this Agreement that only full, complete and faithful
performance of the terms hereof shall satisfy the rights and obligations assumed by the parties
and that, therefore, in addition to any action at law for damages which either party may have,
Company shall be entitled to enjoin the enactment or enforcement of any ordinance or charter
amendment in violation of, or in conflict with, the terms of this Agreement and shall be entitled
to obtain such other equitable relief, including specific performance of the Agreement, as is
necessary to enforce its rights. It is further agreed that should this Agreement be breached by
Company, the City shall be entitled, in addition to any action at law for damages, to obtain
specific performance of this Agreement and such other equitable relief necessary to enforce its
rights.
C:\DOCUME—I\ramona\LOCALS-1\Temp\Goodyear 2008-8 Yeando 6
ARTICLE VI
AFFILIATES
The benefits accruing to Company under this Agreement shall also extend to Company's
"parent", "affiliates" and to any properties owned or acquired by said parent and affiliates within
the area described in Exhibit "A" to this Agreement, and where reference is made herein to land,
property and improvements owned by Company, that shall also include land, property and
improvements owned by its parent and or affiliates. The word "affiliates" as used herein shall
mean all companies with respect to which Company directly or indirectly, through one or more
intermediaries at the time in question, owns or has the power to exercise the control over fifty
percent (50%) or more of the stock having the right to vote for the election of directors. The
word "parent' as used herein shall mean all companies which directly or indirectly, through one
or more intermediaries at the time in question owns or has the power to exercise control over
fifty percent(50%) of the stock having the right to vote for the election of directors of Company.
ARTICLE VII
TERM OF AGREEMENT
The term of this Agreement shall be for eight (8) years, commencing January 1, 2008,
and ending on December 31, 2015.
ARTICLE VIII
CONTRACT REOPENERS
Either party, by giving written notice to the other party a minimum of one hundred
twenty (120) days prior to the end of the fifth year of this contract may reopen for negotiation
any portion or all of this Agreement for the years 2014 and 2015.
C:\DOCUME—I\ramona\LOCALS-1\Temp\Goodyear 2008-8 Year.doc7
ARTICLE IX
NOTICES
Any notice provided for in this Contract, or which may otherwise be required by law
shall be given in writing to the parties hereto by Certified Mail addressed as follows:
TO CITY TO COMPANY
City Manager The Goodyear Tire &Rubber Company
City of Beaumont Attn: Secretary
801 Main 1144 East Market Street
P. O. Box 3827 Akron, Ohio 44316
Beaumont, Texas 77704
ARTICLE X
EXCLUSIONS
1. In determining the assessed value of the Company facilities there is to be excluded
therefrom the value of any new plant facilities or modernization of or additions that significantly
increase the assessed value of Company's properties. "Significantly increase" shall be defined as
an increase in assessed value of fifty percent (50%) or more above the assessed value of
Company's properties the year prior to the year construction began. This exclusion will be
restricted to include only a new and distinct processing facility or modernization of or additions
to present facilities and shall not include the maintenance, reconditioning, replacement,
upgrading, refurbishing or repairing of existing process facilities. The intent of this exclusion is
to encourage major new capital investment within the extraterritorial environs of the City.
Determination of qualifications for this exclusion shall be made by the City Manager upon
petition by Company and presentation of all pertinent data.
Company shall notify the City Manager of its intention to claim an exclusion at least
one hundred twenty (120) days prior to the end of the calendar year prior to the year in which the
C:\DOCUME--1\ramonaUACALS-1\Temp\Goodyear 2008-8 Year.doc8
exclusion will take place. Subject to the upper and lower limitations on payments set out in
Article I 4 (c) hereof, Company agrees that to whatever extent that the non-excluded plant's
assessed value on realty improvements is reduced for whatever reason (excepting from fire,
explosion, or other casualty or accident or from any natural disaster), an equivalent amount
(dollar for dollar) of assessed value on realty improvements of the excluded facilities shall be
deemed for the purposes of this Agreement to lose its exclusion for the current year and
accordingly shall be deemed to be included in the non-excluded plant's total assessed value and
payments shall be calculated and made by Company thereon to City for the subsequent year;
however, in no event shall the offset exceed the fair market value of the realty improvements that
would otherwise be excluded. Company agrees to provide the City Manager with all the
information necessary for the City Manager to determine whether the expenditure by the
Company is qualified for exclusion.
The exclusion shall commence the first calendar year following the completion of
construction and it shall be in the amount of 100% for the first, second and third years, 75% of
value for the fourth and fifth years, and 50%of value for the remaining years of this contract.
2. In determining the assessed value of the Company's facilities, there is also to be
excluded therefrom the value of incomplete construction also known as construction in progress.
This exclusion applies to new and distinct plant facilities or modernization of or additions to
present facilities as specified in item (1) above, regardless of whether such will significantly
increase the assessed values of Company's properties.
3. If a question arises relating to the exclusion amount, payment shall be made based on
the last certified assessed value, without the questioned exclusion. An adjustment to the
payment, if any, shall be made following resolution of the question. The determination
C:\DOCUME--1\ramona\LOCALS--1\Temp\Goodyear 2008-8 Year.doccj
concerning whether a capital expenditure by Company is qualified for exclusion hereunder shall
be made by the City Manager. Any appeal of the decision of the City Manager shall be made in
writing to the City Council within fifteen(15) days of the decision of the Manager. The decision
of the City Council shall be final.
ARTICLE XI
CONTINUATION
If this Agreement shall be held invalid by any court of competent jurisdiction, such
holding shall not affect the right of City to any payment made or accruing to City hereunder prior
to such adjudication, and this provision is intended to be an independent and separable provision
not to be affected by such adjudication.
C:\DOCUME-1\ramona\LOCALS—I\Temp\Goodyear 2008-8 Year.dogo
IN WITNESS THEREOF, this Agreement, consisting of 11 pages plus Exhibit "A" is
executed in duplicate counterparts as of this day of , 2008.
CITY OF BEAUMONT, TEXAS
By:
Kyle Hayes
City Manager
ATTEST:
Tina Broussard
City Clerk
THE GOODYEAR TIRE & RUBBER COMPANY
By:
ATTEST:
C:\DOCUNM-1\ramona\LOCALS-1\Temp\Goodyear 2008-8 Year.doq 1
3
September 9,2008
Consider approving a contract for reconstruction and rehabilitation of homes damaged by
Hurricane Rita
RICH WITH OPPORTUNITY
BEA,UMON*
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider authorizing the award of a contract for
reconstruction and rehabilitation of homes damaged by
Hurricane Rita.
RECOMMENDATION
Administration recommends the award of a contract to J.W. Turner Construction of Tomball,
Texas for$296,217 and to TWA Air Conditioning of Orange, Texas for$165,164.
BACKGROUND
The Housing Division of the Community Development Department identifies single family homes
that are eligible for federal grant funding allocated to the Texas Department of Housing and
Community Affairs (TDHCA)Disaster Program from the U. S. Department of Housing and
Urban Development to remediate the unmet housing needs of Beaumont residents resulting from
Hurricane Rita. These homes are identified through either a pre-application process or by a
review of Federal Emergency Management Agency, City, and/or County information concerning
the damage caused by the hurricane. The TDHCA Hurricane Rita Disaster Recovery Program
requires that these housing units meet minimum property standards and local health and safety
codes at project completion. The type of activity being completed determines the minimum
construction standards that must be met.
Bids were solicited from five(5)construction contractors for the reconstruction and rehabilitation
of owner-occupied housing units. Four(4)bidders responded. The reconstruction will be
managed by George E. Johnson Development, Inc. of Houston and the City's Housing Division.
Award of Reconstruction and Rehabilitation Contract
September 2, 2008
Page 2
Reconstruction bids received are as follows:
Location J.W. Turner TWA Air Norwood JC
Conditioning Builders Canterra
3090 Hollywood $72,247 No Bid $70,618 $81,560.65
3140 Cartwright 79,480 No Bid 78,033.72 92,024.51
2805 W. Lucas 72,245 No Bid 70,618.64 81,560.65
1208 Harrison 72,245 No Bid 70,618.64 85,060.65
TOTAL $296,217 $0 $289,889 $340,206.46
Although Norwood Builders is the low bidder on all locations, they are currently working on
previously awarded homes and have maximized their bonding capacity.
Bids received for rehabilitation are as follows:
Location J.W. Turner TWA Air Norwood JC
Conditioning Canterra
1085 Van Buren No Bid $45,906 No Bid No Bid
855 Alma No Bid 63,926 No Bid No Bid
1820 Sarah No Bid 55,332 No Bid No Bid
TOTAL $0 $165,164 $0 $0
BUDGETARY IMPACT
Funding will be provided by a federal grant from the U. S. Department of Housing and Urban
Development allocated to the Texas Department of Housing and Community Affairs Disaster
Recovery Program which requires no matching funds from the City.
RESOLUTION NO.
WHEREAS, bids were solicited for a contract for the reconstruction and
rehabilitation of owner-occupied housing units damaged by Hurricane Rita; and,
WHEREAS, J. W. Turner Construction of Tomball, Texas, and TWA Air
Conditioning of Orange, Texas, submitted bids in the amounts of$296,217 and $165,164
respectively; and,
WHEREAS, City Council is of the opinion that the bid submitted by J. W. Turner
Construction of Tomball, Texas, in the amount of$296,217 for reconstruction of the below
listed structures should be accepted:
Location
3090 Hollywood $72,247
3140 Cartwright 79,480
2805 W. Lucas 72,245
1208 Harrison 72,245
TOTAL $296,217
and,
WHEREAS, City Council is of the opinion that the bid submitted by TWA Air
Conditioning of Orange, Texas, in the amount of $165,164 for rehabilitation of the below
listed structures should be accepted:
Location
1085 Van Buren $45,906
855 Alma 63,926
1820 Sarah 55,332
TOTAL $165,164
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the bids submitted by J. W. Turner of Tomball, Texas, in the amount of $296,217
for reconstruction of the four (4) structures listed above and TWA Air Conditioning of
Orange, Texas, in the amount of $165,164 for rehabilitation of the three (3) structures
listed above be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
4
September 9,2008
Consider authorizing the issuance of a tax exempt loan by the Mart Cultural Education Facilities
Corporation to provide financing for the construction of the new YMCA facility in Beaumont
RICH WITH OPPORTUNITY
17C A. �
T • E • X • A • S City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Tyrone E. Cooper
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider a resolution authorizing the issuance of a
tax exempt loan by the Mart Cultural Education Facilities
Corporation to provide financing for the construction of the
new YMCA facility in Beaumont.
RECOMMENDATION
Administration recommends approval of a resolution authorizing the issuance of a tax exempt
loan by the Mart Cultural Education Facilities Corporation for the construction of the new
YMCA facility in Beaumont.
BACKGROUND
Staff has been approached by representatives of the Mart Cultural Education Facilities
Corporation which is involved in the issuance of tax exempt bonds to provide financing for the
construction of the new YMCA facility being constructed on Dishman Road in Beaumont. The
bonds will be issued by the Cultural Education Facilities Corp. created by the City of Mart,
Texas. This corporation was created pursuant to the Cultural Education Facilities Finance
Corporation Act which authorizes the issuance of tax exempt bonds to finance facilities such as
the YMCA. Because the project is located in Beaumont and outside of the City of Mart, the
issuer must obtain the approval of both Jefferson County and the City of Beaumont due to special
statutory requirements of the Texas Health and Safety Code. We have been advised that
Jefferson County has already granted its approval.
The City's approval does not create any liability or obligation on the part of the City and the City
has no liability or obligation for the bonds or any other aspect of this project. In addition, the
issuance of the bonds in this project will not have any impact on the City's finances or its ability
to issue any future debt.
A public hearing is being held on the project at 9:00 a.m. on September 9, 2008. This public
hearing is required under federal tax law and the hearing will be conducted by a representative of
the YMCA. The YMCA is asking that the City Council consider and approve the resolution
approving the issuance of a tax exempt loan by the Mart Cultural Education Facilities Corp. for
the construction of the new facility.
BUDGETARY IMPACT
This project will not have any impact on the City's finances or its ability to issue any future debt.
RESOLUTION NO.
RESOLUTION APPROVING THE ISSUANCE OF A TAX EXEMPT
LOAN BY THE MART CULTURAL EDUCATION FACILITIES
CORPORATION FOR THE YOUNG MEN'S CHRISTIAN ASSOCIATION
OF BEAUMONT, TEXAS
WHEREAS, The Young Men's Christian Association of Beaumont, Texas (the
"YMCA"), being an institution dedicated to the promotion of and education about health
and physical fitness, and improving the public health of the citizens within the
community, and located partially within the City of Beaumont, Texas (the "City"), desires
to borrow a tax exempt loan from the Mart Cultural Education Facilities Corporation for
the purpose of constructing a new YMCA in Beaumont including offices, childcare and
fitness facilities, an aerobics studio, locker room, outdoor pool and youth center and
meeting rooms, all located on the south side of Dishman Road, approximately 100
yards east of the intersection of Dishman Road and Keith Road in Beaumont, Texas
(hereinafter, the "Project"); and
WHEREAS, the YMCA desires to finance the Project in part through the
execution and delivery of a tax exempt note and a related Loan Agreement to be
entered into by the Mart Cultural Education Facilities Corporation (the "Issuer") the
YMCA, and Wells Fargo Brokerage Services, LLC, evidencing a loan (the "Loan") in the
maximum principal amount of$2,100,000; and
WHEREAS, the YMCA has requested the City to give its approval with regard to
the issuance of the Loan solely for the purpose of satisfying the provisions of Section
147(f) of the Internal Revenue Code of 1986, as amended and the requirements of
Article 1528m, Tex. Rev. Civ. Stat., and for no other purposes whatsoever; and
WHEREAS, Mr. Wyatt Snider, designated hearing officer of the Issuer, held a
public hearing in Beaumont on September 9, 2008, regarding the Loan and the Project;
and
WHEREAS, the City is willing to consider the YMCA's request in order that the
Loan may be executed and delivered; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF BEAUMONT, TEXAS:
1. Solely for the purpose of satisfying the provisions of Section 147(f) of the
Internal Revenue Code of 1986, as amended, and of Article 1528m, Tex. Rev. Civ.
Stat., the City hereby approves the Project and issuance of the Loan. The project
financed with the Loan is defined in the recitals to this Resolution. The maximum
principal amount of the Loan is $2,100,000. The sole user of the Project will be the
YMCA.
(00603864.DOC i 2) - 3- RESOLUTION OF BEAUMONT
2. This Resolution is passed based on the express understanding and
representation by the YMCA and the Issuer that the Loan does not and will not
constitute in any way a liability or obligation of the City in any manner whatsoever.
3. The City does not by this Resolution waive any requirement of the City
relating to the construction of the YMCA's Project (including but not limited to any
requirement for a building permit or compliance with other city code or other legal
requirements).
4. That it is officially found and determined that the meeting at which this
Resolution is passed is open to the public as required by law and that notice of the time,
place and subject matter of this meeting has been given in the manner required by law.
PASSED AND APPROVED this day of ,
2008.
Mayor
City of Beaumont, Texas
ATTEST:
City Secretary
City of Beaumont, Texas
(00603864.DOC/2) -4- RESOLUTION OF BEAUMONT
CERTIFICATE FOR RESOLUTION
THE STATE OF TEXAS
COUNTY OF JEFFERSON
CITY OF BEAUMONT, TEXAS
I, the undersigned City Secretary of the CITY OF BEAUMONT, TEXAS (the
"City"), hereby certify as follows:
1. The City Council (the "City Council") of the City convened in REGULAR
MEETING ON THE DAY OF SEPTEMBER, 2008, at its regular meeting place in
the Beaumont City Hall (the "Meeting"), and the roll was called of the duly constituted
officers and members of the City Council.
All members , of the City Council were present, except the following:
thus constituting a quorum, whereupon among
other business, the following was transacted at the Meeting, a written:
RESOLUTION APPROVING THE ISSUANCE OF A TAX EXEMPT LOAN
BY THE MART CULTURAL EDUCATION FACILITIES CORPORATION
FOR THE YOUNG MEN'S CHRISTIAN ASSOCIATION OF BEAUMONT,
TEXAS
(the "Resolution") was duly introduced for the consideration of the City Council. It was
then duly moved and seconded that the Resolution be adopted; and, after due
discussion, such motion, carrying with it the adoption of the Resolution prevailed and
carried by the following votes:
AYES: NOES: ABSTENTIONS:
2. A true, full, and correct copy of the Resolution adopted at the meeting
described in the above and foregoing paragraph is attached to and follows this
Certificate; the Resolution has been recorded in the City Council's minutes of the
Meeting pertaining to the adoption of the Resolution; the persons named in the above
and foregoing paragraph are duly chosen, qualified, and acting officers and members of
the City Council's and duly and sufficiently notified officially and personally, in advance,
of the time, place, and purpose of the Meeting, and that the Resolution would be
introduced and considered for adoption at the Meeting and each such officers and
members consented, in advance, to the holding of the Meeting for such purpose; and
the Meeting was open to the public, and public notice was given, all as required by
Chapter 551, Texas Government Code.
(00603864.DOC i 2) - 1 - RESOLUTION OF BEAUMONT
SIGNED AND SEALED THIS DAY OF SEPTEMBER, 2008.
City Secretary, City of Beaumont, Texas
{00603864.DOC i 2} -2- RESOLUTION OF BEAUMONT
5
September 9,2408
Consider approving the purchase of an event monitoring trigger system for use by the Water
Utilities Department
RICH WITH OPPORTUNITY
1
T • E • x • A • s City Council Agenda Item
TO: City Council
FROM: Kyle Hayes, City Manager
PREPARED BY: Laura Clark, Chief Financial Officer
MEETING DATE: September 9, 2008
REQUESTED ACTION: Council consider approving the purchase of an event
monitoring trigger system for use by the Waxer Utilities
Department.
RECOMMENDATION
The Administration recommends the approval of the purchase from the Hach Company of
Loveland, Colorado in the amount of$105,099.
BACKGROUND
The event monitoring trigger system will monitor the quality of the water in the water distribution
system. Monitoring will be provided on a twenty-four(24) hour basis, seven(7) days a week.
The system is equipped with a total organic carbon analyzer, monitoring panel and controller for
water distribution. Vendor is to provide and install all necessary parts, attachments, hardware,
software, sensors, probes, verification kit and manuals. Cost also includes technical support,
preventive maintenance parts, licenses and employee training for one(1)year. The Hach
Company will conduct a study and provide a report for the suggested location of the equipment.
Request for proposals were solicited from ten(10)vendors. The Hach Company provided the
only response.
BUDGETARY IMPACT
Funding is available in the Capital Program.
RESOLUTION NO.
WHEREAS, proposals were received for the purchase of an event monitoring trigger
system for use by the Water Utilities Department; and,
WHEREAS, Hach Company, of Loveland, Colorado, submitted a proposal in the
amount of$105,099; and,
WHEREAS, City Council is of the opinion that the proposal submitted by Hach
Company of Loveland, Colorado, should be accepted;
NOW, THEREFORE, BE IT RESOLVED BY THE
CITY COUNCIL OF THE CITY OF BEAUMONT:
THAT the proposal submitted by Hach Company of Loveland, Colorado, for the purchase
of an event monitoring trigger system in the amount of $105, 099 for use by the Water
Utilities Department be accepted by the City of Beaumont.
PASSED BY THE CITY COUNCIL of the City of Beaumont this the 9th day of
September, 2008.
- Mayor Becky Ames -
WORKSESSION
* Review and discuss a request by
Experience Corps of Southeast Texas
RICH WITH OPPORTUNITY
BEA,UMONT
T - E - x • A • s City Council Work Session
TO: City Council
FROM: Kyle Hayes,City Manager
PREPARED BY: Chris Boone, Community Development Director
SUBJECT: Request by Experience Corps of Southeast Texas
MEETING DATE: September 9,2008
COMMENT:
The purpose of this work session is to introduce the Experience Corps of Southeast Texas
program. Experience Corps of Southeast Texas is an intergenerational tutoring program that
utilizes the time,talents and patience of senior citizens to help school-age students. Experience
Corps of Southeast Texas began locally in the Port Arthur School District in 1995 and is now
looking to expand into the Beaumont School District. Individual tutoring is provided to students
that have been identified by their teachers as the lowest performing students or students at risk of
failure.
During their 13 years of service in the Port Arthur School District, Experience Corps has tutored
more than 1,700 students. Experience Corps of Southeast Texas is one of only nineteen such
programs of its kind in the nation.
Ms. Stephanie Lartigue Pearson,Program Director,is requesting$80,603 to fund this program,
with equal contributions of 540,301.50 coming from B.I.S.D. and the City of Beaumont.
Quarterly invoices to the City could be funded from reallocations of unused funds from our 2007
CDBG Program Year as well as reprogramming funds from our 2008 CDBG Program Year. If
the Council is supportive of this funding, specific reallocations will be presented to Council for
your consideration.
Recommendation
We recommend support and finding of this program.
If you have any fiuther questions,please do not hesitate to contact me at 880-3167.
i
EXPERIENCE
CORPS'
mo Eamx FreewaY,Beaumont,Tx Tno-+-Phone(409)a99- ext.375-Fax(909)347-0238
4 Division of the,S'outh East Texas Regional Planning Commission
July 23, 2008
Mr. Kyle Haynes,
Enclosed is the agreement for services to be provided by Experience Corps South.
East Texas for the recruitment, training and placement of 18 volunteer members for
the 2008-2009 school year. (Please sign and return in the self addressed envelope
provided.)
Your total agreement amount of$40,301.50 is in three installments of$13,433.83.
An invoice will be mailed on August 31, 2008 /December 31, 2008 / and May 31,
2009. Please make payments payable to Experience Corps SE Texas.
Again, thank you for your commitment and support. We are looking forward to a
successful and exciting school year with Experience Corps and the City of
Beaumont.
Sincerely
Sip .�ir��tr .1eczYSrrz
Program Director
Experience Corps SE Texas
Office (409) 899-8444 ext. 315
Cell (409) 351 -6990
spearsongsetrpc.or
Experience Corps SE Texas 2008-2009 District Cost for Beaumont
Category / Budget Per Per
Use of Funds Total Beaumont School Volunteer
# of Volunteers 64 18 6 1
1. Salary $58,293 $165112 $2,685 $895
2. Fringe Benefits $269465 $7,379 $19230 $410,
3. Indirect $199748 $5,403 $900 $300
4. Supplies $1 ,920 $ 540 $90 $30
5. Volunteer Training $13000 $500 $83 $27
6. Local travel $21 ,041 $6,355 $17059 $353
7. Space $7,146 $3,573 $595 $198
8. Other(equipment) $500 $500 $84 $28
9. Volunteer Incentives $119,680 $33,660 $5,610 $1 ,870
10.Team Leader Incentives $7,830 $3,240 $540 $180
11.Parental Involvement $1 ,000 $500 $84 $27
12. Uniforms $405 $405 $67 $23
13-Recruitment/advertisement $500 $500 $83 $28
14. Volunteer Insurance $485 $136 $23 $8
15. Recognition $9,600 $19800 $300 $100
16. Long Distance Travel $3,000 --------- ---- ----
TOTALS $2789613 $8003 $13,433 $49457
EXPERIENCE
CORPS®
South East Texas
BUDGETNARRATIVE
2008-2009
(based on 18 BISD members sharing cost with 46 PAISD members)
1. Salary:'Program Director and coordinator. The amount for the Program
Director does not reflect release time. The Program Director is full time. The
coordinator is part time. Cost of release time, which is calculated at 15.1% of gross
payroll, is included under Fringe Benefits. Program Director is responsible for all
areas of the program including recruitment, training, monitoring, securing of funds,
program goals and reporting. The coordinator is responsible for data entry, record
keeping and evaluations, which includes managing office necessities. Beaumont
cost $16,112
2. Benefits: The South East Texas Regional Planning Commission's fringe
benefit program includes annual leave, medical, dental, disability, term life and
workmen's compensation insurance; and a retirement program. The South East
Texas Regional Planning Commission does not participate in Social Security
coverage and is a reimbursing, rather than an insured, employer in unemployment
compensation. The planning Commission has a current fringe benefit allocation
rate of 45.4%. Benefits are allocated to chargeable salaries at this rate rather than
at actual cost. Total cost is $ Beaumont cost $7,379
3. Indirect -Program/Operating Site: Indirect is computed at 23.3% of the cost
of the total personnel expenses. Indirect costs will cover, postage, telephone/fax
expenses, audit, fiscal and administrative support. Beaumont cost $5,403
4. Supplies: Each member will have a $30 supply allowance for the year,
which includes material needed for individualized tutoring sessions (paper, pencils,
worksheets, books, learning games, posters etc...) Beaumont cost $540
5. Volunteer training — binders, folders, copy papers, handouts and
refreshments for trainings and in service. Beaumont cost $500
6. Local Travel- each member receives $35 travel reimbursement per month
for 8 months (Sept. April) and $17.50 for half the month of May = $13,685.
Program director and coordinator receives mileage reimbursement at .505 per mile
at approximately $2,000 per year. Beaumont cost $6;355
7. S aCe - office space at SETRPC is $7,146 per year. Beaumont cost
$3,573
8. Equipment office machinery and yearly maintenance Beaumont
cost $500
9. Volunteer Incentives - each (18) member that completes assigned
hours will receive $220 per month for 8 months and $110 for 1 month =
Beaumont cost $33,660
10. Team leader incentive-each of the 6 schools will have one team !eader
($60 per month) for 9 months. Beaumont cost $3,240
11. Parental Involvement Activities- The 8 elementary schools will
host three parental involvement activities. Flyers and advertisements will be sent
home with students and information given at each event. Open House (continental
breakfast served) and Show and "Tale" (refreshments served and books given to
the students) Summer Reading Packages (envelope packages, calendar of
activities, book reading list and worksheets) Beaumont cost $500
12. Uniforms-Each new volunteers will receive a green Experience Corps
vest$18.00 with logo imprinted on the back and a nametag $4.50. All members
will be given identical paraphernalia for identification purposes and recruitment
purposes. Beaumont cost $405
13. Advertisement/recruitment- advertisement flyers, and handouts for
expansion and informational purposes. Beaumont cost $500
14. Volunteer Insurance — Accident insurance $3.75 per person, personal
liability $1.72, ($5.47 per 46 members) VIS membershi p fee $135.00.
Beaumont cost $136.00
i
15. Recognit_n —This amount includes year end appreciation luncheon and
gifts / tokens of appreciation. Each member price at $150.00 per year.
Beaumont cost $1,800
16. Long Distance Travel . Program Director and or program staff attend
yearly national conference for training and networking purposes. Beaumont
cost $0
Beaumont Cost $80,603.00
TOTAL BUDGET $ 278 613.00