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Home My WebLink AboutMIN JUL 01 2008 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright, At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Mayor Pro Tem, Ward III July 1, 2008 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont, Texas, met in a regular session on July 1,2008,at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Councilmember Pate gave the invocation. Frank Kiefer, citizen of Beaumont, led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu, Wright and Pate. Absent: Councilmember Smith. Also present were Kyle Hayes, City Manager; Tyrone Cooper, City Attorney; Tina Broussard, City Clerk. Councilmember Smith - Absence due to training for his job Proclamations, Presentations, Recognitions "Fourth of July " -July 1, 2008- Proclamation read by Mayor Ames; accepted by Claudie Hawkins, Events Facilities Director, City of Beaumont Mayor Ames read the announcement regarding Executive Session being held at the conclusion of the General Business portion of the meeting. Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda. None CONSENT AGENDA Approval of minutes - June 24, 2008 Confirmation of committee appointments - None Minutes-July 1,2008 A) Authorize the acceptance of a water line easement to provide water services for Our Mother of Mercy School - Resolution 08 - 197 B) Approve a resolution accepting the First Baptist Church Parking Lot Construction Project- Resolution 08 - 198 C) Approve a three (3) year financial advisory agreement with RBC Capital Markets - Resolution 08 - 199 Councilmember Wright made a motion to approve the Consent Agenda. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider authorizing the issuance and sale of $30 million City of Beaumont, Texas, Certificates of Obligation, Series 2008; levying taxes to provide for payment thereof; and containing other matters related thereto. Administration recommended approval of an ordinance authorizing the issuance of$30 million City of Beaumont,Texas, Certificates of Obligation, Series 2008; levying taxes to provide for payment thereof; and containing other matters related thereto. Proceeds will be used to provide funds for various street, drainage and general improvement projects. Ryan O'Hara, with RBC Capital Markets spoke to Council regarding the Certificates of Obligation, Series 2008 for $30,000,000 and the Waterworks and Sewer System Revenue Bonds, Series 2008 for $20,730,000 All debt shall be incurred in the Debt Service Fund which is supported by property taxes.The current debt service property tax rate of$.220/$100 assessed valuation is expected to be sufficient to meet debt service requirements on the certificates. Councilmember Beaulieu moved to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AUTHORIZING THE ISSUANCE AND SALE OF $30,000,000 THE CITY OF BEAUMONT, TEXAS, CERTIFICATES OF OBLIGATION, SERIES 2008; LEVYING TAXES TO PROVIDE FOR PAYMENT THEREOF; AND CONTAINING OTHER MATTERS RELATED THERETO. Mayor Pro Tern Samuel seconded the motion. Page 2 of 6 Minutes-July 1,2008 AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Ordinance 08 - 055 2. Consider authorizing the issuance of$20 million City of Beaumont, Texas, Waterworks and Sewer System Revenue Bonds, Series 2008; and containing other matters related thereto. Administration recommended approval of an ordinance authorizing the issuance of$20 million City of Beaumont,Texas,Waterworks and Sewer System Revenue Bonds, Series 2008;and containing other matters related thereto. Proceeds will be used to provide funds for the expansion, repair, renovation and related improvements to the waterworks and sewer system. All debt shall be incurred in the Water Utilities Fund which is supported by revenues of the waterworks and sewer system. Increased Water and Sewer rates, necessary to meet debt service requirements on the Revenue Bonds, will be presented at the time the FY 2009 Budget is submitted for approval in September, 2008. Councilmember Pate made a motion to ADOPT AN ORDINANCE ENTITLED AN ORDINANCE AUTHORIZING THE ISSUANCE OF $20,000,000 THE CITY OF BEAUMONT, TEXAS, WATERWORKS AND SEWER SYSTEM REVENUE BONDS,SERIES 2008;AND CONTAINING OTHER MATTERS RELATED THERETO. Councilmember Coleman seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Ordinance 08 - 056 3. Consider approving a resolution accepting the Hayes Gully Drainage Improvements Project. Administration recommended acceptance of the Hayes Gully Drainage Improvement Project, approval of Change Order No.2 in the amount of$94,567.56 and final payment in the amount of $128,070.38 to Excavators and Constructors, LTD. On June 19, 2007, City Council awarded Excavators and Constructors LTD the contract for the Hayes Gully Drainage Improvements Project. for an amount of $3,668,172.00. Page 3 of 6 Minutes-July 1,2008 This project has been inspected and completed in accordance with the Terms and Conditions set out in the contract documents. Funds are available in the Capital Program. Mayor Pro Tern Samuel made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 2 IN THE AMOUNT OF $94,567.56 THEREBY INCREASING THE CONTRACT TO$2,555,407.66 AND TO MAKE FINAL PAYMENT IN THE AMOUNT OF $128,070.38 TO EXCAVATORS AND CONSTRUCTORS, LTD. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT AND PATE NAYS: NONE MOTION PASSED Resolution 08 - 200 COUNCILMEMBER COMMENTS Mayor Pro Tern Samuel left the meeting at 1:58 p.m. COUNCILMEMBER COLEMAN - CONGRATULATED THE DELEGATES FROM NORTH DEKOTA FOR THE LARGEST OIL FORMATION IN NORTH AMERICA, COMMENTED ON THE RECYCLING PROGRAM, SPOKE WITH DON BEASON WITH GULF COAST RECYCLING,THE CITY OF BEAUMONT HAS COLLECTED OVER 100,000 POUNDS OF RECYCLED MATERIAL IN THE MONTH OF JUNE, WISHED EVERYONE A HAPPY 4T"OF JULY, PRAYER FOR THE YOUNG LIFE KIDS IN CREED CREEK COUNCILMEMBER BEAULIEU - WISHED EVERYONE A HAPPY 4T" OF JULY COUNCILMEMBER WRIGHT- WISHED A HAPPY BIRTHDAY TO MATTIE HUBBARD TURNER WHO RESIDES AT DOWLEN OAKS AND DAISY ESTER BEAMON WHO RESIDES AT THE BEAUMONT HEALTH CARE CENTER, BOTH TURNED 100 YEARS OLD, ANNOUNCED A NEW BROADCASTING NETWORK CALLED THE "KINGDOM BROADCASTING NETWORK"WHICH WILL AIR ON CHANNEL 66,SATURDAYJULY 5,2008,THE APOSTLE R.J.MITCHELL IS RESPONSIBLE FOR THIS NETWORK, COMMENTED ON THE INSPIRE, ENCOURAGE AND ACHIEVE PROGRAM AND THEIR SPECIAL GUEST,ACTOR HILL HARPER,AT THE JOHN GRAY LIBRARY ON WEDNESDAY,JUNE 25, 2008,AT 11:00 A.M., Page 4 of 6 Minutes-July 1,2008 WISHED EVERYONE A HAPPY 4T" OF JULY, ALSO COMMENTED ON THE 311 INFORMATION CENTER THAT WILL BE AVAILABLE FOR CITIZENS USE IN SEPTEMBER, 2008 Mayor Pro Tern Samuel returned to the meeting at 2:02 p.m. COUNCILMEMBER PATE - COMMENTED ON THE BONDS THAT WERE APPROVED BY COUNCIL AND THE BOND MARKET,COMMENDED STAFF ON A JOB WELL DONE,ENCOURAGED EVERYONE TO USE THE 311 INFORMATION CENTER IN SEPTEMBER,COMMENTED ON THE ADDITIONAL DAYS AND TIMES THAT THE COUNCIL MEETINGS WILL BE AIRED ON THE PUBLIC ACCESS CHANNEL FOR CITIZENS TO VIEW,SPOKE REGARDING INDEPENDENCE DAY, WISHED EVERYONE A HAPPY 4T" OF JULY, ALSO ENCOURAGED EVERYONE TO COME OUT AND ENJOY THE FESTIVITIES OVER THE WEEKEND MAYOR PRO TEM SAMUEL - PROUD TO BE AN AMERICAN IN THE GREAT STATE OF TEXAS, WISHED EVERYONE A HAPPY 4T" OF JULY I COUNCILMEMBER SMITH - ABSENT CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - WISHED EVERYONE A HAPPY 4T"OF JULY, ENCOURAGED EVERYONE TO COME OUT TO THE FESTIVITIES OVER THE WEEKEND, COMMENTED ON THE U.S. CONFERENCE OF MAYORS THAT SHE ATTENDED IN WASHINGTON D.C., DISCUSSED THE TEN POINT PLAN THAT THE MAYORS PUT TOGETHER DURING THE CONFERENCE,ALSO COMMENTED ON THE CITY OF BEAUMONT'S RECOGNITION FOR IT'S EFFORTS TO WELCOME SERVICE PERSONNEL HOME WITH EVENTS AND SERVICES THAT SIMPLY SAY "THANK YOU" TO THEM AND THEIR FAMILIES, AND FOR CONDUCTING SPECIAL MILITARY RECOGNITION AND EVENTS,ALSO BARBARA OTTO IN THE MAYORS OFFICE, IS WORKING ON GETTING CONTRIBUTIONS DONATED TO HAVE A MEMORIAL IN HONOR OF OUR MILITARY PERSONNEL IN THE CITY Public Comments (Persons are limited to three minutes) Frank Kiefer 3190 Willowood Beaumont TX Read a document called "Freedom"in regards to Independence Day,thanked the Mayor for the honor bestowed upon him to lead the Pledge of Allegiance at Council meeting opening, Page 5 of 6 Minutes-July 1,2008 thanked Councilmember Pate for his kind words and Councilmember Wright for her letter that she sent him Bruce Hoffer 2615 Gladys Beaumont TX Reminded everyone about team formation for soccer, practice will start August 1, 2008, commented on the City Magistrates listed under Executive Session Louis Vaughn 9615 Mapes Beaumont TX Complaints regarding the Pear Orchard neighborhood, debris on Fannett Road, raw sewage backup, collapsing of old pipes,commented on a house on the corner of Broussard and 011ie, the house had to be vacated by the owners because of raw sewage backup, discussed different health issues relating to raw sewage Shirley J. Brown 3775 Waco St. Beaumont TX Launched concerns regarding Liberia Park, requested a walking trail,water fountains, public restroom facility, and surveillance cameras Open session of meeting recessed at 2:11 p.m. EXECUTIVE SESSION Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of Albert Landry Claim of Robert Ramsey Claim of Geraldine Tevis Consider matters related to employment, evaluations and duties of a public officer or employee in accordance with Section 551.074 of the Government Code: Chief Magistrate James D. McNicholas Magistrate Theodore Johns Magistrate Craig Lively There being no action taken in Executive Session, Council adjourned. AuqU9 available up request in the City Clerk's Office. Be y Ames, yor �' ��i Tina Broussard, ity Clerk Page 6 of 6 �1� Minutes-July 1,2008