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Home My WebLink AboutPACKET JUL 08 2008 RICH WITH OPPORTUNITY BEA,UMON* T • E • X • A • S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 8, 2008 1:30 PAL CONSENT AGENDA * Approval of minutes * Confirmation of committee appointments RICH WITH OPPORTUNITY 1 T * E * R * A * S REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS JULY 8, 2008 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition-Recognition of Solid Waste Employees who competed in Truck Road-eo * Public Comment: Persons may speak on scheduled agenda items 1-3/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider authorizing the City Manager to apply for and receive grant funds for equipment, technology, training and overtime through the U.S. Department of Justice Community Oriented Policing Services(COPS)FY 2008 Child Sexual Predator Program 2. Consider approving a contract for the purchase of lime slurry for use by the Streets and Drainage Division 3. Consider authorizing the City Manager to increase the Oaks Historic District Water Main Rehabilitation Project for"extra work" WORKSESSION * Review and discuss conceptual plans for the Downtown Event Center, Lake Park and Waterway COMMENTS * Councilmembers/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 July 8, 2008 Consider authorizing the City Manager to apply for and receive grant funds for equipment, technology, training and overtime through the U.S. Department of Justice Community Oriented Policing Services(COPS)FY 2008 Child Sexual Predator RICH WITH OPPORTUNITY 11cm ► ( T • E • x • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Frank C. Coffin, Jr., Chief of Police MEETING DATE: July 8, 2008 REQUESTED ACTION: Council consider authorizing the City Manager to apply for and receive up to $494,483 for equipment,technology, training and overtime through the U.S. Department of Justice Community Oriented Policing Services (COPS) FY 2008 Child Sexual Predator Program (CSPP). RECOMMENDATION Administration recommends approval. BACKGROUND The Child Sexual Predator Grant is administered through the U.S. Department of Justice Community Oriented Policing Services (COPS) office. The grant is by invitation only, and the Beaumont Police Department was invited by the U.S. Attorney's office to participate in the 2008 funding opportunity. The goal of the grant is to provide law enforcement with state-of-the-art training, equipment and overtime to reduce child endangerment. The funding will allow Beaumont the opportunity to establish and enhance strategies to locate, arrest, and prosecute child sexual predators, as well as enforce state sex offender registration laws. The Beaumont Police Department will coordinate activities with local, state and federal agencies. There is no local match requirement. BUDGETARYIMPACT None. Child Exploitation COPS Grant Assign 3 Investigators, 1 Sex Offender Registration Investigator, 1 Forensic Investigator, and 1 Lieutenant Equipment/Technology Quantity ea total Digital Voice Recorder 10 130 1300 External Microphones for digital recorder 4 350 1400 Transcription Software 4 300 1200 Digital Camera with flash drive and case 4 350 1400 Video Camera with case 2 600 1200 Wireless Internet Detection 1 100 100 Undercover Laptop Computer 4 2100 8400 External Hard Drive for Backup Storage 4 350 1400 LCD Monitor for laptops 4 215 860 Wireless Keyboard and Mouse 4 75 300 Printer for laptops 1 450 450 Microsoft Office 2007 4 240 960 Camtasia/Snagit 4 319 1276 NetScan Tools Pro plus subscription 4 350 1400 Anti-Virus software 4 100 400 16 Terabyte RAID Storage with 2 Years Warranty Service 1 20000 20000 Mini Split Dual Zone Air Conditioner, 2400 BTU in Forensic Lab 1 2800 2800 Writeblocker eSATA IDE/SATA(Read Only) 1 450 450 Writeblocker eSATA IDE/SATA(Read Write) 1 450 450 Writeblocker SCSI (Read Only) 1 450 450 USB Writeblocker 1 325 325 16 Port Gigabit Switch for Forensic Lab 1 225 225 Access Data FTK 2.0 Pro Edition 1 5995 5995 Access Data FTK 2 Pro Edition Annual Maintence Fees 2 1000 2000 EnCase Version 7 upgrade 2 950 1900 8 Port RAID Hardware based RAID Controller(SAS/SATA) 1 400 400 1 TB Hard Drives(Enterprise Class SAS/SATA) 5 320 1600 OSSI Sex Offender Model with training 1 17000 17000 OSSI Link Analysis Module with training 1 25000 25000 Facial Identification software with ethnic databases, training &2yrs support 1 19800 19800 Shredder 1 2000 2000 Binoculars for surveillance 7 200 1400 Sex offender Identification/badging system 1 8300 8300 IP based Surveillance Camera System for Parks 1 100000 Travel/Training Grantee Technical Assitance/Kickoff 4 1258 5032 ICAC Child Sex Offender Accountibility Training Program 1 800 800 ICAC Investigative Techniques Training Program 2 725 1450 ICAC Undercover Chat Investigations Training Program 3 720 2160 ICAC Unit Supervisor Training Program 2 725 1450 Annual Project Safe Childhood/ICAC Conference for two years 5 2770 13850 ICAC Trial Advocacy for Prosecutors 2 1450 2900 EnCase Version 6 Advanced Computer Forensics-4 days-The Woodlands, T: 2 2725 5450 EnCase Version 6 NTFS -4 days-The Woodlands, TX 1 2750 2750 Access Data Windows Forensics-Vista 2 3750 7500 Investigative Travel 1 3000 3000 Other Costs Overtime for Sex Offender Verification, Sex Offender Checks with Probation and Parol, Operation Fair Play(Proactive Child Exploitation Cases), Traveler Detail (Proactive Child Exploitation Cases), NCMEC Tip Investigations (Reactive Child Exploitation Cases), and Public Awareness. 216000 Total 494483 RESOLUTION NO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to apply for a Child Sexual Predator Grant and receive up to $494,483 for equipment, technology, training and overtime costs through the U.S. Department of Justice Community Oriented Policing Services (COPS) FY 2008 Child Sexual Predator Program (CSPP) to reduce child endangerment. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of July, 2008. - Mayor Becky Ames - 2 July 8,2008 Consider approving a contract for the purchase of lime slurry for use by the Streets and Drainage Division RICH WITH OPPORTUNITY BEA,UMON* T • E • X • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: July 8, 2008 REQUESTED ACTION: Council consider authorizing the award of a six(6)month contract for the purchase of lime slurry. RECOMMENDATION The administration recommends the award of a six(6)month contract to U.S. Lime Company of Dallas, Texas in the annual estimated amount of$77,500. BACKGROUND Bids were requested for a six(6)month contract for the purchase and delivery of lime slurry for use by the Public Works Department, Streets and Drainage Division for the Street Rehabilitation Program. Lime slurry is a hydrated commercial bulk lime product delivered in tanker trucks used for road base stabilization. It is mixed in the road base and through chemical reaction helps stabilize clays and limestone base materials. It is estimated that approximately 500 tons of lime slurry will be used during the term of the contract. Four(4)vendors were notified with only U.S. Lime Company responding with a bid of$155 per ton. Chemical Lime Company in LaPorte, Texas currently provides lime slurry at a price of$120 per ton. Chemical Lime Company did not submit a bid. BUDGETARY IMPACT Funds are available in the Capital Program for the Street Rehabilitation Program. RESOLUTION NO. WHEREAS, bids were solicited for a six-month contract for the purchase and delivery of lime slurry for use by the Public Works Department, Streets and Drainage Division for the Street Rehabilitation Program; and, WHEREAS, U.S. Lime Company of Dallas, Texas, submitted a bid in the amount of$155 per ton for an annual estimated cost of$77,500: and, WHEREAS, City Council is of the opinion that the bid submitted by U.S. Lime Company of Dallas, Texas, should be accepted; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the bid submitted by U.S. Lime Company of Dallas, Texas, for a six-month contract for the purchase and delivery of lime slurry for use by the Public Works Department, Streets and Drainage Division for the Street Rehabilitation Program in the amount of$155 per ton for an annual estimated cost of $77,500 be accepted by the City of Beaumont. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of July, 2008. - Mayor Becky Ames - 3 July 8,Zoos Consider authorizing the City Manager to increase the Oaks Historic District Water Main Rehabilitation Project for"extra work" RICH WITH OPPORTUNITY r T • E - x • A • S City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Patrick Donart, Water Utilities Engineer P10 MEETING DATE: July 8, 2008 REQUESTED ACTION: Council approval of a resolution authorizing the City Manager to increase the Oaks Historic District Water Main Rehabilitation Project for"extra work". RECOMMENDATION The Administration recommends approval of increasing the Oaks Historic District Water Main Rehabilitation Project amount by $39,734.74. The proposed changes to the contract will include 1,000 linear feet of trench safety, repair/rehabilitate 1,890 square feet of four inch(4") concrete sidewalk, repair/rehabilitate 42 linear feet of concrete curb and gutter, furnish and install 34 square yards of sod, and furnish and install fittings. The proposed changes to the contract will delete bid item 10 -granular backfill, bid item 13 -repair/rehabilitate two inch(2") asphalt pavement, bid item 14 - repair/rehabilitate eight inch(8")flex base, bid item 15 - repair/rehabilitate eight inch(8") concrete pavement, and bid item 16 -repair/rehabilitate six inch (6") concrete pavement. The proposed changes will increase the contract time by 15 calendar days. The additional days increases the total contract time to 13 5 calendar days. The proposed extra work will represent an increase of 11.37% of the original contract amount. BACKGROUND The existing water main was installed in the 1940's and supplies Saint Elizabeth Hospital from the West Elevated Storage Tank. The line has had numerous breaks in the past few years. The rehabilitation of the line will provide a reliable water supply and improve water quality in the area. A previous design of directional drilling with High Density Polyethylene Pressure Pipe of the same line was competitively bid in April 2007. The lowest bid on the project was $581,648.00. Based on the bid results, Water Utilities researched alternative methods to rehabilitate the water line and determined contracting through Buyboard would be the most economical approach. Oaks Historic District Water Main Rehabilitation Project July 8, 2008 Page 2 of 2 Previous actions include: Resolution 07-252 in the amount of$349,620.00 was passed by City Council on August 28, 2007. This Change Order is recommended for approval by the City Manager and the Water Utilities Engineer. BUDGETARY IMPACT Funds for the project are available in the Capital Program. APPROVAL OF CONTRACT CHANGE CHANGE ORDER No.One(1)&Final DATE: June 27,2008 PROJECT: City of Beaumont,Texas 18"Waterline Replacement Oaks Historic District OWNER: City of Beaumont,Texas 801 Main Street Beaumont,Texas 77704 CONTRACTOR: hrsituform Technologies,Inc. 8121 Broadway Blvd. Houston,Texas 77061 TO THE OWNER: Approval of the following contract change is requested. Reason for Change: To increase the contract amount for"extra work"performed by the Contractor for 1,000 linear feet of trench safety,repair/rehabilitate 1,890 square feet of four inch(4")concrete sidewalk,repairfrehabilitate 42 linear feet of concrete curb and gutter,furnish and install 34 square yards of sod,and furnish and install fittings.To delete from the contract amount bid item 10-granular backfill,bid item 13-repair/rehabilitate two inch(2")asphalt pavement,bid item 14- repair/rehabilitate eight inch(8")flex base,bid item 15-repair/rehabilitate eight inch(8")concrete pavement,and bid item 16-repair/rehabilitate six inch(6")concrete pavement. ORIGINAL CONTRACT AMOUNT: $ 349,620.00 THIS CHANGE ORDER Description: Net Change 1,000 linear feet of trench safety. $ 10,000.00 Repair/Rehabilitate 1,890 square feet of four inch(4")concrete sidewalk. $ 28,350.00 Repair/Rehabilitate 42 linear feet of concrete curb and gutter. $ 1,470.00 Furnish and install 34 square yards of sod. $ 340.00 Fumish and install fittings. $ 7,994.74 Delete bid item 10-granular backfill. $ (3,000.00) Delete bid item 13-repair/rehabilitate two inch(2")asphalt pavement. $ (1,500.00) Delete bid item 14-repair/rehabilitate eight inch(8'�flex base. $ (1,200.00) Delete bid item IS-repair/rehabilitate eight inch(8")concrete pavement $ (720.00) Delete bid item 16-repair/rehabilitate six inch(6")concrete pavement. $ (2,000.00) TOTAL AMOUNT OF THIS CHANGE ORDER: $ 39.734.74 TOTAL REVISED CONTRACT AMOUNT INCLUDING CHANGE ORDER: $ 389,354.74 CONTRACT T ME Original Contract Time: 120 days Additional Work Days Requested: 15 Revised Contract Time: 135 days CONDITION OF CHANGE: "Contractor acknowledges and agrees that the adjustments in contract price and contract time stipulated in this Change Order represents full compensation for all increases and decreases in the cost of,and the time required to perform the entire work under the Contract arising directly or indirectly from this Change Order and all previous Change Orders. Acceptance of this waiver constitutes an agreement between Owner and Contractor that the Change Order represents an all inclusive,mutually agreed upon adjustment to the Contract,and that Contractor will waive all rights to file a claim on this Change Order after it is properly executed." Recommended by: Approved by: Accepted by: ; Patrick Donart,P.E. City of Beaumont insituiotm Technologies Inc, Water Utilities Engineer Owner Contractor Date: Date: Date: 0�—,�4- 0 R RESOLUTION NO. WHEREAS, on August 28, 2007, the City Council of the City of Beaumont, Texas, passed Resolution No. 07-252 awarding a contract in the amount of $349,620 with Insituform Technologies, Inc., Houston, Texas, through the Texas Association of School Boards (TASB) Buyboard cooperative purchasing program for the Oaks Historic District Water Main Rehabilitation Project; and, WHEREAS, Change Order No. 1 in the amount of$39,734.74 thereby increasing the contract amount to $389,354.74 is required for extra work to include 1,000 linear feet of trench safety, repair/rehabilitate 1,890 square feet of four inch (4") concrete sidewalk, repair/rehabilitate 42 linear feet of concrete curb and gutter, furnish and install 34 square yards of sod, and furnish and install fittings. The proposed changes to the contract will delete bid item 10 - granular backfill, bid item 13 - repair/rehabilitate two inch (2") asphalt pavement, bid item 14 - repair/rehabilitate eight inch (8") flex base, bid item 15 - repair/rehabilitate eight inch (8") concrete pavement, and bid item 16 - repair/rehabilitate six inch (6") concrete pavement; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute Change Order No. 1 increasing the contract amount by $39,734.74 for a revised total amount of$389,354.74 for the Oaks Historic District Water Main Rehabilitation Project. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of July, 2008. - Mayor Becky Ames -