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HomeMy WebLinkAboutPACKET APR 08 2008 A ' . EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8, 2008 1:30 P.M. CONSENT AGENDA 'k Approval of minutes �k Confirmation of committee appointments Linda Kay Makin would be appointed as Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Patrick Gibbs would be appointed as Vice Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Kathleen Leaf would be appointed as Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Gwen Genn would be appointed as Vice Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Marty Craig would be appointed to the lEstoric Landmark Commission. The term would commence April 8, 2008 and expire April 7, 2010. (Mayor Becky Ames) A) Approve a contract for litter removal services for City rights-of-way B) Authorize Robert B. Dunham of Sheldon, Dunham&Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans C) Authorize the release of a litter lien against property described as 3240 Lampassas D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Cottage Grove Subdivision A City Council Agenda Item � M TO: City Council VKOM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider award of a contract for litter removal services for City rights-of-way. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services, Inc. (BPS)for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$12.64 per person, per hour worked. The contract will be effective April 9, 2008. BACKGROUND B:PS is defined as a private not-for-profit State certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BIPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour worked basis. This method allows staff to select the area in which litter removal services are of greatest need and assign the contractor to that area. BIPS provides a crew of four(4)collection personnel and one(1) supervisor/driver, five(5)days per week, excluding City holidays. BPS will be paid$12.64 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. The hourly price of$12.64 is the same rate paid last year. During the past twelve months,BPS has worked approximately 1,906 labor hours, removing about 1,510.41 cubic yards of litter, at an estimated cost of$24,091.84. Contract for Litter Removal April 8, 2008 Page 2 BUDGETARY IMPACT Funds are available in the Public Health Department, Code Enforcement Division operating budget. B t1f....., City Council Agenda Item Ac K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Consider a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. RECOMMENDATION Administration recommends Council approve a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. BACKGROUND The Chief Financial Officer, during an executive session held on April 1, 2008, made a report concerning the status of the below-listed Small Business Revolving Loans, each of which is in arrears: Etha Eglin d. b. a. La Mirage Larry Hernandez d. b. a. Los Ninos Child Education Center Kevin Reed d. b. a. Rags Wash & Lube Express Angela Soileau d. b. a. Right Mind Marketing Helen Hunter Tubbs d. b. a. SPOTLIGHT Magazine Kyle M. Sterling d. b. a. Sterling Lawn & Landscaping Carolyn Gatlin Breaux d. b. a. Unique Creations Mr. Dunham currently prepares the loan documents for the Small Business Revolving loans. The fees he would charge, estimated at $1,000, would most likely be recoverable based on the following clause in the loan document: Section 4.12 Expenses Of Collection Or Enforcement If this note shall be placed in the hands of an attorney for collection, all parties hereto further promise to pay a reasonable amount as an attorney's fee equal to the greater of$2,000.00 (Two Thousand and No/100 Dollars) or 15% of the unpaid amounts, including interest due. BUDGETARY IMPACT None. Any amounts recovered, in excess of collection fees, may be used to fund loans for other small business applications. c City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution authorizing the release of a litter lien against property described as 3240 Lampassas (PL D5 T 56 3 A Williams). RECOMMENDATION Administration recommends approval of a resolution authorizing the release of a litter lien against property described as 3240 Lampasses (PL D5 T 56 3 A Williams). BACKGROUND The property described above currently has a litter lien in the amount of $1,985.33 which represents $1,850.00 in principal and $135.33 in interest. The litter charges arose from tree and debris cleanup after Hurricane Rita. Vidor Realty has donated this property to Habitat for Humanity of Jefferson County. Habitat for Humanity is respectfully requesting the City of Beaumont forgive this lien to allow them to use donated funds for building houses. BUDGETARY IMPACT None. D City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager .'e NP, PREPARED BY: Tom Warner Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in Cottage Grove Subdivision. RECOMMENDATION Administration recommends approval of the following: • Cottage Grove Court from existing Major Drive(FM364), approximately 500 feet east of the end of the cul-de-sac. Also, recommended for approval are the water and sanitary improvements for Lots 1 and 12, Block 1 and Lots 14-19, Block 1. BACKGROUND The aforementioned improvements in the subdivision passed final inspection by all entities involved on March 25, 2008. BUDGETARY IMPACT None. CollegeGroveeg.wpd 02/26/2008 A c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8,2008 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses 2. Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds 3. Consider approving a six(6) month contract for the purchase of water treatment chemicals 4. Consider approving an annual contract for grounds maintenance and litter removal services 5. Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 6. Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center 7. Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force 8. PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System 9. PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program W ORKSESSION * Review and discuss a request to utilize vibratory trucks for the purpose of seismic testing on private property and with the owners consent COMMENTS * Council members/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) VXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of William Gardiner Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 April 8,2008 Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses � City Council Agenda enda Item Is c TO: City Council FROM: Kyle Hayes, City Manager t� PREPARED BY: Laura Clark, Chief Financial Officer` MEETING DATE: April 8, 2008 REQUESTED ACTION: Council approve the purchase of 15 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses. RECOMMENDATION Administration recommends approval to purchase fifteen(15)CNG powered transit buses from North American Bus Industries(NABI)of Aniston, Alabama through the State of Minnesota's Cooperative Purchasing Venture for a total of$6,085,274. BACKGROUND The Cooperative Purchasing Venture through the State of NVfmnesota is a members-only program that enables participants to purchase goods and services under contract terms established by the State of Minnesota. The City of Beaumont is a registered member and has paid the annual fee of $500. Through the efforts of the Southeast Texas Regional Planning Commission(SETRPC), the City was able to secure$6,200,000 in Congestion Mitigation Air Quality(CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. The attached sheet details the various options and pricing for the buses. Delivery is projected to start in early November with all fifteen(15) shipped by December 31, 2008. Following are the options and pricing per bus: Purchase of fifteen(15)CNG Buses April 8, 2008 Paige 2 DESCRIPTION COST Base Price MN-DOT 35 Low Floor $292,599 CNG Fuel/Engine Option 47,391 Additional CNG capacity 12,479 Delete diesel fuel heater (316) NABI supplied tires 2,519 Add aluminum wheels 911 Add one spare wheel per bus 596 Delete coolant heater (1,999) Add exterior graphics 4,106 Provide Altro CR27502 Cyclone floor covering 801 Provide vandal resistant non-padded seat inserts 274 PA system only (36) Provide radio system,per the attached 5,866 40 driver's manuals 128 Remotely controlled mirrors,both CS &RS 268 Luminator Gen IV full color LED destination signs 10,549 GE MobileView III-6 camera system 7,707 Luminator IVS,per the attached 6,359 Overhead booster blower for driver's area 226 Price of bond,per bus 1,776 GFI Odyssey fare box 12,324 TOTAL PRICE PER BUS: $404,528 TOTAL PRICE FOR 15 BUSES: $6,067,920 Purchase of fifteen(15)CNG Buses April 8, 2008 Page 3 Following is a breakdown of one-time expenditures and total purchase price: DESCRIPTION COST Cummins in-site diagnostic software for engine 530 Diagnostic software for transmission-Allison 743 Software/diagnostics for Carrier HVAC 201 Diagnostic tools for Dinex software 466 Two(2)complete video surveillance systems 15,414 TOTAL PURCHASE PRICE: $6,085,274 BUDGETARY IWACT The CMAQ funding and toll credits will cover all costs associated with the purchase of the buses. 2 April 8,2008 Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds tU79iCity Council Agenda Item A c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the award of a contract for reconstruction of homes damaged by Hurricane Rita. RECOMMENDATION Administration recommends the award of a contract for the reconstruction of owner-occupied housing units to J.W. Turner Construction of Tomball, Texas for a total amount of$797,980.00 acid Lazer Homes Inc. of Houston, Texas for$94,738.00. BACKGROUND The Housing Division of the Community Development Department identifies single family homes that are eligible for federal grant funding allocated to the Texas Department of Housing and Community Affairs(TDHCA)Disaster Program from the U. S. Department of Housing and Urban Development to remediate the unmet housing needs of Beaumont residents resulting from Hurricane Rita. These homes are identified through either a pre-application process or by a review of Federal Emergency Management Agency, City, and/or County information concerning the damage caused by the hurricane. The TDHCA Hurricane Rita Disaster Recovery Program requires that these housing units meet minimum property standards and local health and safety codes at project completion. The type of activity being completed determines the minimum construction standards that must be met. Bids were solicited from four(4)construction contractors for the reconstruction of owner- o:cupied housing units. The bids included reconstruction of the home with an additional bid for an alternate tub/shower unit if the homeowner requires an ADA unit to allow them to walk or roll into the shower. The reconstruction will be managed by George E. Johnson Development, Inc. of Houston and the City's Housing Division. J.W. Turner Construction was the low bidder on eleven(11)locations and Lazer Homes Inc. was low bidder on one location. The attached worksheet details all bids received. Award of Reconstruction Contract April 8, 2008 Page 2 BUDGETARY IMPACT Funding will be provided by a federal grant from the U. S. Department of Housing and Urban Development allocated to the Texas Department of Housing and Community Affairs Disaster Recovery Program which requires no matching funds from the City. BID OPENING DATE: THURSDAY, MARCH 20, 2008 @ 2:00 PM BID NAME: CDBG DISASTER RECOVERY PROGRAM 111amizaW Tnrnor(:nncfrjii4in 1 o-7or Wnmee Inn ORA (liialifv r`nne4niclinn 11 Location Tomball, TX Houston, TX Fresno, TX Conroe,TX Base Amounflj Alternate J1 Base Amount 11 Altemate� Base Amount I Altemate Base Amount Altemate 3720 Hebert $70,420.00 $1,500.00 $81,736.64 $1,100.00 $92,859.12 $1,100.00 $75,108.89 $1,000.00 815 Van Burren 79,780.00 1,500.00 89,925.00 1,100.00 No Bid No Bid 85,543.79 1,000.00 2825 ST.James 70,420.00 1,500.00 81,888.00 1,100.00 91,480.36 1,100.00 75,108.89 1,000.00 2435 Boiiver 70,420.00 1,500.00 78,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 2190 Toledo 70,420.00 1,500.00 79,736.44 1,100.00 91,970.74 1,100.00 75,108.89 1,000.00 395 E. Gill 70,420.00 1,500.00 80,735.00 1,100.00 92,712.34 1,100.00 75,1 08.89 1,000.00 2317 Hemlock 70,420.00 1,500.00 82,140.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4465 Hartel 70,420.00 1,500.00 81,188.00 1,100.00 90,904.69 1,100.00 75,108.89 1,000.00 4383 Kenneth 94,860.00 1,500.00 93,638.00 1,100.00 No Bid No Bid 95,658.61 1,000.00 2135 Leight 70,420.00 1,500.00 80,738.00 1,100.00 92,820.49 1,100.00 75,108.89 1,000.00 2355 Pierce 70,420.00 1,500.00 80,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4220 Usan 67,920.00 1,500.00 70,463.00 1,100.00 86,640.49 1,100.00 75,108.891 1,000.00 TOTAL $894,340.Kl $994,664-.0--811 $647,088.E3]1 $944,2 3 April 8,2008 Consider approving a six(6) month contract for the purchase of water treatment chemicals tu7LIJ City Council Agenda Item ow— TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer All MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider awarding a six (6) month contract for the purchase of water treatment chemicals. RECOMMENDATION Administration recommends the award of a six(6) month contract to Altiva Corporation of Houston, Texas, for purchasing liquid chlorine and to FSTI, Inc. of Manor, Texas, for purchasing sodium hydroxide at the unit prices stated below, with an estimated total expenditure of $228,035. BACKGROUND Bids were requested for a six(6)month contract to supply water treatment chemicals for use by the Water Utilities Department. The chemicals included in this bid are liquid chlorine and sodium hydroxide which are used to disinfect and purify the City's water supply. The contract provides for vendors to furnish the chemicals at fixed unit pricing. The price per ton for liquid chlorine is$556 as compared to $568 for the prior six months. The price per ton for sodium hydroxide is $541 as compared to $393.25 in the prior contract. Bid tabulations are as follows: Bid Tabulation: Liquid Chlorine VENDOR CYLINDER RENTAL UNIT PRICE TOTAL 72 Cylinders PRICE 110 TONS PRICE EA Total PER TON Altivia Corporation No No Charge $ 556 $ 61,160 $ 61,160 Houston, Texas Charge DXIIndustries $ 45 $ 3,240 541 59,510 1 62,750 Houston, Texas Six Month Contract for Water Treatment Chemicals April 8, 2008 Page 2 Bid Tabulation: Sodium Hydroxide VENDOR UNIT PRICE TOTAL PRICE Per Ton 300 Tons FSTI Inc $ 556.25 $ 166,875 Manor, Texas DXI Industries 563.00 168,900 Houston, Texas Old World Industries 704.50 211,350 North Brook, IL Univar USA 618.80 185,640 Dallas, Texas Utiva Corp 578.00 173,400 Houston, Texas BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Department operating budget. 4 April 8, 2008 Consider approving an annual contract for grounds maintenance and litter removal services City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider an annual contract for grounds maintenance and litter removal services. RECOMMENDATION Administration recommends approval of a three (3)year contract beginning April 9, 2008 with Beaumont Products and Services, Inc. (BPS)for basic grounds maintenance services at the City's Downtown Municipal Complex and specified areas within Beaumont's Central Business District as well as a Downtown Beautification Team to perform special projects as needed. BACKGROUND BPS has provided grounds maintenance and litter removal services for the past eleven(11)years. Grounds maintenance services include mowing, edging, sweeping and litter removal for the grounds at City Hall, Civic Center, Beaumont Public Library, Police Building, Julie Rogers Theatre, Tyrrell Historical Library, Delia Harrington Park, Henry Dannenbaum Transfer Facility, Riverfront Park, Convention and Visitor's Bureau, and the Central Business District medians and boulevards. Mowing and edging are performed on a weekly basis during the growing season, March 1 through October 31. Biweekly mowing is required during the dormant season. At Riverfront and Delia Harrington Parks, edging and sweeping of sidewalks and paved areas are performed at the time of mowing. Sweeping of walkways around the municipal complex is performed three(3)times per week. All other areas are swept in conjunction with mowing. Litter removal services are required three(3) days per week for removal of trash and debris from all City facilities and parking lots. The contract contains provisions for two(2)additional employees to work on the Downtown Beautification Team as needed on an hourly rate basis. The primary function of the team is to maintain the downtown areas by mowing vacant lots and rights-of-way, trimming and sweeping sidewalks, removing litter, and providing assistance with special beautification projects as needed. Contract for Grounds Maintenance and Litter Removal A;pri18, 2008 Page 2 This contract is exempt from competitive bidding because the service is provided by a State certified workshop. BPS is a private not-for-profit State certified workshop employing disabled individuals. BUDGETARY IMPACT The cost of these services and funding sources are as follows: LOCATION RATE FUNDING SOURCE ]Downtown Municipal Complex and $10,109.35 /month General Fund Central Business District Henry Dannenbaum Transfer Center $1,376.06/month Beaumont Municipal Transit ]Downtown Beautification Team, $ 14.35 each per hour General Fund 2 employees as needed basis only The rates above reflect an increase of 2.5%over last year's rates. This increase was calculated using the Consumer Price Index(CPI)calculation based upon the Houston-Galveston-Brazoria area statistics. The $10,109.35 monthly cost for services provided to the City's Downtown Municipal Complex and the Central Business District is an annual expenditure of$121,312.20. The yearly cost for the Henry Dannenbaum Transfer Center will be$16,512.72. The total for the Downtown Beautification Team in 2008 cannot be calculated as those services are on an as-needed basis,but 2007 expenditures totaled $58,721.05. 5 April 8, 2008 Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 117LJ1J City Council Agenda Item � c T10: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Jim Thompson, Parks and Recreation Director MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program. RECOMMENDATION Administration recommends approval of this action. BACKGROUND Since 1992, the City has participated in the Summer Food Service Program with funding provided by the U.S. Department of Agriculture through an agreement with the Texas Department of Agriculture. An application agreement, signed by the City Manager, is required for participation. The proposal for this summer will generally provide about 720 lunches per day, Monday to Friday, from June 16 to August 23. The program will operate from the same 9 locations which were used last year(see attached). The Parks and Recreation Department, which oversees the program, will sponsor a variety of games and activities, suitable for each site, to make it an er►joyable experience for the children that participate. This program is well established and helps to ensure the well-being of the children in our community. BUDGETARY IMPACT The program provides a fixed payment for each meal served that is intended to cover the majority of'the food costs. The estimated program costs will be determined after bids are taken. Last year, the City's cost was about $12,000 or 10 percent of the total food cost. Summer Food Program Proposed Locations 2008 L.L. Melton Y.M.C.A. 3455 Sarah Sprott Park 4325 Usan Roberts Park 2755 Ave. C Alice Keith Park 4050 Reed Southeast Texas Family Resource Center 2060 Irving Magnolia Park 2930 Gulf Street Tracewood Apartments 4925 Concord North Ridge Apartments 4155 Maida Concord Homes Apartments 2020 Cottonwood 6 April 8, 2008 Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center City Council Agenda Item TAO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the purchase of an audio visual system for the 911 and Emergency Operations Center. RECOMMENDATION Administration recommends the purchase of an audio visual system from Troxell Communication, Inc.of League City, Texas in the amount of$71,384.22 through The Cooperative Purchasing Network. BACKGROUND The Cooperative Purchasing Network(TCPN)is administered by Region 4 Education Service Center. Region 4 is a local government agency authorized by Chapter 8 of the Texas Education Code. The purchasing network is available for use by public and private schools, colleges, universities, cities, counties, and other government entities. TCPN complies with all state bidding statutes and participation allows members to purchase items or services from contracted vendors. TCPN has contracted with Troxell Communication, Inc. to provide audio visual equipment, installation and service. In the new 911 and Emergency Operations Center, audio visual systems are an integral part of the dispatch and emergency operations function. Large screen monitors will be placed in the dispatch room for real time viewing of the Computer Aided Dispatch(CAD) system which displays incidents and maps indicating the physical location of emergency vehicles. The audio visual system to be installed includes fourteen(14) 52 inch LCD monitors and two(2) 4,000 lumen projectors networked to the CAD system. Multiple monitors will also be placed in the conference room, training room, and emergency operations center. They will be networked to the Internet to provide remote training or to view presentations from a laptop. In addition, monitors can be operated simultaneously displaying the CAD system, an Internet site or televised news or weather channels. Monitors will be installed in the Training room, the Emergency Operations Center(EOC), the EOC Manager's office, and the EOC conference room. Purchase of Audio Visual System April 2, 2008 Page 2 The price includes all equipment, wiring, testing and labor to install a fully functional system. Troxell provides a one year warranty for installation and the equipment includes the standard manufacturer's warranty. BUDGETARY IMPACT Funds are available in the Capital Program and from a Law Enforcement Tactical Police Program Grant(LETPP). The grant will fund $12,039.50 of the project cost. 7 April 8, 2008 Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force CCityl Council Agenda Item A OL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Frank C. Coffin Jr., Chief of Police MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force RECOMMENDATION Administration recommends approval of an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force. BACKGROUND As a result of Title 43, Part III, Chapter 57 of the Texas Administrative Code, local government agencies may apply for one year funding for a State Grant through the Texas Automobile Burglary and Theft Prevention Authority. The City of Beaumont has been the grantee of the Southeast Texas Auto Theft Task Force since 1993. The Task Force is presently operating on $494,650 funded by the Texas Automobile Theft Prevention Authority. Participating agencies are also providing$125,600 in cash match, and $269,534 in"in-kind" match. The Southeast Texas Auto Theft Task Force is a multi jurisdiction agency comprised of seven personnel from the Beaumont Police Department, and one each from Jefferson County SheriWs Office, Pt. Arthur Police Department and the Hardin County Sheriff's Office. Since the inception of the Task Force, motor vehicle thefts have decreased in Beaumont by 73% from 1721 in 1992 to 458 in 2007. The Task Force currently covers Jefferson, Orange, Hardin, and Jasper Counties. The Task Force focuses efforts in two areas: investigations, which target vehicle burglaries and vehicle thefts, and public awareness, which uses media campaigns, training and public presentations to promote prevention techniques and awareness. BUDGETARY IMPACT The application for FY2009 is in the amount of$1,004,731. State funds in the amount of $552,597 are being requested from the Automobile Burglary and Theft Prevention Authority. The remainder of the funds are provided from the participating agencies. 8 April 8,2008 PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the Ci ty Manager to submit a gr ant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont N[unicipal Transit System I , City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council conduct a Public Hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System. REXOMAWNDATION Administration recommends approval of a resolution authorizing the City Manager to submit a grant application and execute a contract with the FTA to receive Operating Assistance funds for the Beaumont Municipal Transit System. BACKGROUND Beaumont Municipal Transit has prepared a grant application for FY 2008 FTA funds. The grant will help fund the labor, fringe benefits,parts and supplies, purchased services, utilities, insurance,taxes and licenses, and all other miscellaneous expenses needed for the operation and maintenance of the Beaumont Municipal Transit(BMT) System in FY 2008, the period from October 1, 2007 through September 30, 2008. BUDGETARY IMPACT The grant will pay up to a maximum amount of$1,704,360 of the net operating deficit. FY 2008 Operating Budget FTA Grant Share $1,704,360 State Share 371,289 City Share 1,824,351 Farebox Revenue 650,000 Charter 10,000 Total $4,560,000 PUBLIC NOTICE The City of Beaumont is considering applying for a grant from the Federal Transit Administration (FTA), which would be used towards the operation of the Beaumont Municipal Transit (BMT) System for Fiscal Year 2008, beginning October 1, 2007 and ending September 30, 2008. DESCRIPTION OF PROJECT The City of Beaumont will use the $1,704,369 in Federal funding to pay for up to one-half of the net operating deficit for the Beaumont Municipal Transit System's operational expenses for FY 2008. These expenses include the labor, fringe benefits, materials and supplies, purchased services, utilities, taxes and licenses, and any other miscellaneous expenses associated with the operation of the public transit system. A breakdown of the estimated project budget, based on the first five months of operations in FY 2008, is outlined below: Federal $1,704,360 State $ 371,289 City $1,824,351 Farebox $ 650,000 Charter $ 10,000 Total $4,560,000 PUBLIC HEARING A public hearing on the above listed project will be held by the City of Beaumont on Tuesday, April 8, 2008 at 1:30 pm in the City Council Chambers, Beaumont City Hall, 801 Main Street, Beaumont, Texas 77704. The public hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. It will also afford the opportunity for interested persons to be heard with respect to social, economic, and environmental impacts of the proposal. Prior to the hearing, additional information may be requested of and/or written comments submitted to William J. Munson, General Manager, BMT, 550 Milam Street, Beaumont, Texas 77701. This proposal will become final unless amended by the City Council. 9 Apri18, 2008 PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program 'r'"' City g Council Agenda Item T10: City Council FROM: Kyle Hayes, City Manager CS� PREPARED BY: Chris Boone, Community Development Director 11^LEETING DATE: April 8, 2008 REQUESTED ACTION: City Council, after conducting a public hearing, consider an ordinance to declare the following fifty three(53) structures to be dangerous structures and order the owners to raze said structures within ten(10) days. If the property owner•fails to comply within ten(10) days, staff is requesting City Council-authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the 0 property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. 1. 927 Alma (1) 11. 3135 Christopher 2. 2195 Angelina(Shed) 12. 475 E. Church(Garage) 3. 5340 Bettes Lane& Sheds 13. 1005 Church(Garage) 4. 4315 Beverly Avenue 14. 370 Clark 5. 10613 Black Lane(Commercial) 15. 2054 Dexter 6. 3385 Blackmon Lane 16. 2220 Earl (1) 7. 4385 Brandon& Garage 17. 735 Elgie(Garage) 8. 2335 Buchanan& Sheds 18. 1435 Emile(Garg Apt) Shed& Garage 9. 4190-92 Buffalo 19. 1785 Euclid(Collapsed Garage) 110. 2050 Caldwell Avenue 20. 1108 Evalon Avenue(Storage Building) (;V) Indicates number of times structure has been enrolled in work program. Continued 21. 4377 Fonville Avenue(Garage) 38. 1651 Leiper 2.2. 1589 Forrest 39. 363 Lethia 23. 7840 Fox Cove(Storage Building) 40. 2110 Linson&Garage 24. 840 Franklin(Commercial) 41. 4715 Maddox(Garage) 25. 930 Franklin (Commercial) 42. 897-99 Mariposa(Garage Apartment) (1) 26. 1395 Franklin(Comm)Auxiliary& Trailer 43. 4555 Pershing Drive 27. 250 E. Gill 44. 2325 Potts 28. 680 E. Gill 45. 2345 Potts 29. 1075-81 Grand& Shed 46. 2775 Rockwell&Garage 30. 2121 Grand 47. 3610 Smythe(Garage) 31. 2498 Grand 48. 2875 Southerland& Garage 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 49. 2885 Southerland(Commercial) 33. 4675 Harding Drive(Rear Auxiliary) 50. 6480 Speer Road 34. 2870 Harriot 51. 1580 Trinidad 35. 3920 Ironton 52. 1105 Wiess(Garage&Apartment) 36. 3707 Irving 53. 3580 Youngstown 37. 1270 Isla (*) Indicates number of times structure has been enrolled in work program. RECOMMENDATION Administration recommends City Council condemn these fifty three(53) structures and order the owner to raze within ten(10)days. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. BACKGROUND These structures have been inspected by the Building Codes Division and found to be dangerous structures as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous Structures, Section 14-50. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. BUDGETARY IMPACT City may incur the cost of demolition. ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION ; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 11. 927 Alma 19. 1785 Euclid (Collapsed Garage) 2. 2195 Angelina (Shed) 20. 1108 Evalon Avenue (Storage Building) 3. 5340 Bettes Lane & Sheds 21. 4377 Fonville Avenue (Garage) 4. 4315 Beverly Avenue 22. 1589 Forrest ;i. 10613 Black Lane (Commercial) 23. 7840 Fox Cove (Storage Building) 6. 3385 Blackmon Lane 24. 840 Franklin (Commercial) 7. 4385 Brandon & Garage 25. 930 Franklin (Commercial) 8. 2335 Buchanan & Sheds 26. 1395 Franklin (Comm)Auxiliary & Trailer 9. 4190-92 Buffalo 27. 250 E. Gill 10. 2050 Caldwell Avenue 28. 680 E. Gill 11. 3135 Christopher 29. 1075-81 Grand & Shed 12. 475 E. Church (Garage) 30. 2121 Grand 13. 1005 Church (Garage) 31. 2498 Grand 14. 370 Clark 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 15. 2054 Dexter 33. 4675 Harding Drive (Rear Auxiliary) 16. 2220 Earl 34. 2870 Harriot 17. 735 Elgie (Garage) 35. 3920 Ironton 18. 1435 Emile (Garg Apt) Shed & Garage 36. 3707 Irving 37. 1270 Isla 46. 2775 Rockwell & Garage 38. 1651 Leiper 47. 3610 Smythe (Garage) 39. 363 Lethia 48. 2875 Southerland & Garage 40. 2110 Linson & Garage 49. 2885 Southerland (Commercial) 41. 4715 Maddox (Garage) 50. 6480 Speer Road 42. 897-99 Mariposa (Garage Apartment) 51. 1580 Trinidad 43. 4555 Pershing Drive 52. 1105 Wiess (Garage &Apartment) 44. 2325 Potts 53. 3580 Youngstown 5. 2345 Potts 4 s to be public nuisances in that said buildings violate Chapter 14, Section 14-50 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated condition, likely to cause or promote fires or would otherwise endanger the public health, safety and welfare of persons and property. Section 2. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont and Section 14-52 of the Code of Ordinances of Beaumont, Texas,the City Council further finds and it is hereby ordered that the owner or owners of the following described buildings, in order to prevent a grave and immediate threat to life or property, demolish and remove said structures within ten (10) days of the effective date of this ordinance. 1. 927 Alma 7. 4385 Brandon & Garage 2. 2195 Angelina (Shed) 8. 2335 Buchanan & Sheds 3. 5340 Bettes Lane & Sheds 9. 4190-92 Buffalo 4. 4315 Beverly Avenue 10. 2050 Caldwell Avenue 5. 10613 Black Lane (Commercial) 11. 3135 Christopher r6. 3385 Blackmon Lane 12. 475 E. Church (Garage) 13. 1005 Church (Garage) 34. 2870 Harriot 14. 370 Clark 35. 3920 Ironton 15. 2054 Dexter 36. 3707 Irving 16. 2220 Earl 37. 1270 Isla 17. 735 Elgie (Garage) 38. 1651 Leiper 18. 1435 Emile (Garg Apt) Shed & Garage 39. 363 Lethia 19. 1785 Euclid (Collapsed Garage) 40. 2110 Linson & Garage 20. 1108 Evalon Avenue (Storage Building) 41. 4715 Maddox (Garage) 21. 4377 Fonville Avenue (Garage) 42. 897-99 Mariposa (Garage Apartment) 22. 1589 Forrest 43. 4555 Pershing Drive 23. 7840 Fox Cove (Storage Building) 44. 2325 Potts 24. 840 Franklin (Commercial) 45. 2345 Potts 25. 930 Franklin (Commercial) 46. 2775 Rockwell & Garage 26. 1395 Franklin (Comm)Auxiliary & Trailer 47. 3610 Smythe (Garage) 27. 250 E. Gill 48. 2875 Southerland & Garage 28. 680 E. Gill 49. 2885 Southerland (Commercial) 29. 1075-81 Grand & Shed 50. 6480 Speer Road 30. 2121 Grand 51. 1580 Trinidad 31. 2498 Grand 52. 1105 Wiess (Garage &Apartment) 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 53. 3580 Youngstown 33. 4675 Harding Drive (Rear Auxiliary) If the property owner(s) fail(s) to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owners or City Council action. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 4. That any person who violated any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of April, 2008. - Mayor Becky Ames - SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 1 CITY OF BEAUMONT INITL ,L INSPECTION DATE October 5,2006 WARD 4 ADDRESS OF INSPECTION 927 Alma OWNER Cleophas Griffin ADDRESS 3515 Springlake Dr. CITY/STATE San Leandro, CA 94578-4523 APPRAISAL VALUE Land Value 2450 Improvement Value 15280 Total Value 17730 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES X NO 01/16/07 thru 06/16/07) MAJOR CODE VIOLATIONS: The roof on this structure has extensive deterioration and new shingles will be needed The rafters and fascia boards are rotted and will need replacing. There has been extensive water damage to the interior. The carport is deteriorated. The exterior doors need to be replaced. The patio door Afthas the glass broken out. There is extensive termite damage. There are problems with the foundation. The interior flooring, ceiling and walls are damaged and will need to be repaired. The inspection was viewed through the windows. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced No repair permit has been purchased The property has been vandalized Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 3 OD Y F .. r r " N 011 law 1 r+ .. vow 9 y `a }c t a i AL M : r w.x.. { r � r zip c K ®% V . � \ . �. � IL It k� yf R T °: .' Woo",,^ I J o y a tau' a 03 . 04 . 2008 �r y w 4V- 03'. 04 - r r v h t. i 4 f fit 1 �i oi t - d 0 ei r"fie i a► L�. a�fps - a Y• '�`f�►�+. f � .�♦• ir. 4�r..'4a r t 1 ,.. �r s t Y { -4,0 Ai, ,x r -e-A. I lk - 14 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 2. CITY OF BEAUMONT INITIAL INSPECTION DATE July 3, 2007 WARD 3 ADDRESS OF INSPECTION 2195 Angelina (Shed) OWNER Beulah Keegan ADDRESS 2195 Angelina CITY/STATE (01)-2512 APPRAISAL VALUE Land Value 3430 Improvement Value 22340 Total Value 25770 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$118.42. MAJOR CODE VIOLATIONS: The roof on this shed has extensive deterioration. The shed is full of trash and garage. There are high weeds and litter all over the yard. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending 4pa raze order for this structure. SEE ATTACHED PHOTOS r� 9 j t .. 4 y" �`° i� �.� yam" ~ - �r '�,✓# � �.' T'�, j - 1 a T � l _ \ r� y �• s ^'a- R 1, r fi � �r 9- an may, la" e . P s1 1 { s F SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 3. 0 CITY OF BEAUMONT INITIAL INSPECTION DATE November 14 2007 WARD 1 ADDRESS OF INSPECTION 5340 Bettes Lane and Sheds OWNER Ideal Restoration Inc LLC ADDRESS 3880 Gauthier-Vancleane Rd St 5 CITY/STATE Gautier, MS 39553 APPRAISAL VALUE Land Value 6110 Improvement Value 14670 Total Value 20780 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$1,810.95. MAJOR CODE VIOLATIONS: This structure's roof has rotten decking and missing shingles. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The interior floorin. 6-efling and walls are damaged and will need to be repaired. The structure is being stripped. The structure is open and accessible. All damaged electrical wiring and electrical fixtures will need to be replaced Also aH damaged plumbing and plumbing fixtures will need to be replaced There are also sheds on the property Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 1 s : r 'Y } S'f I e § Y • //+ 'iw�rx 5340 BETTES LN . .w �. >*© � a . ,�. . . : � ^ �\� � . � � .» � ^ � � y 1 . \'< .�. . - �y < y . . «��� .�% . . 2��©� �� � � «»< � � ��� y � <��\ � . �\ �2 \ §�::\ ^ ` , �< � «��\ � � » s- ? \:�:� < ©% ©� » !�} �/ . . 0 . . . �.��: . . ©� � r % a . ° « c . . � � �. ^ � � . » � �m r - ^??« . < » � .< . ar\®a\) �� (^ \ ` � � � \°, � ?}/ . . � .� _ » , » � �� »may �:.. . . r a. 2 Aop r „.. .. :. . .v . . � . . . �. . . An _ % g ¥ . � � . m. . . . ... . . > . � y ��< . . . . . . . a* r « � : �\§ � a »z d� a ,� . � �2 %/ \ . 4« ��: ��, . ��ƒ l ���%m ` y: \ z.� . . w : �\� . . � � � \\� � � � � y� �y> > . .�xy » . a. . . �/ �\ � . . . . . . � ©���» �® . � . . :. � »<: . . . . » ����+: �fa �! . «��� \ ��<:�r :! . . . : . . . m> >, � a � . . . �� \� ®««. » \\\/�\� �� ? <2 »�? � ?\2 �\\ � d. \/�` ^ �} �St Y � r`it �; ?��j _,a ,� 'rte=. �;:. :' w , ��;_ �.... ;_�� ,�,, t M .Y.X i"" i w '�d ., �. r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 4. Is CITY OF BEAUMONT INITIAL INSPECTION DATE May 21, 2007 WARD 3 ADDRESS OF INSPECTION 4315 Beverly Avenue OWNER Augustus Mayfield ADDRESS 4315 Beverly Avenue CITY/STATE (03)-2409 APPRAISAL VALUE Land Value 3740 Improvement Value 19120 Total Value 22860 A. Fifty(50)percent deterioration of non-supporting members? YES X NO B. Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$8,698.96. MAJOR CODE VIOLATIONS: This structure's roof has worn shingles and is deteriorated. There is pine straw oiling up on the roof. The rafters and fascia boards are rotten All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass The front porch canopy is damaged IW'he side door is open and damaged. There is termite damage to the structure The exterior siding is rotten The foundation has a rotten bottom plate. The interior flooring,ceiling and walls are damaged and will need to be repaired. The flooring is missing and the sheetrock is damaged All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure SEE ATTACHED PHOTOS F r� y a Sr •-. C IP OF jv t 4315 BEVERLY y MS' NMI x 2, M £' �n. p r. { ;u kw • w- Y N. • P QW,A P now, OWN �? r3r� ' SAY k. F T M4"', Imp oil 4�� 1fkl'»�p N dy p ��_ '{ F• 6Y � r + i, f.r` � Y r k, Al : oil, . * . . � w. ^� \41\ ^* *\ At 2 © } y`r �w # _ �'. � f����a ar�►� 7,� •*, ,� _gin �.. t�NYr,>r. § � � •"tom '� � x ,. =-��y. � y .; "�yy,..& t\� "3�N it. �f'� •-_. sue..` fr Rn.e; _R�C q� n - C xq € r# , "A-A, 01 ziGiR }�a zf ri a r r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 5. CITY OF BEAUMONT INITIAL INSPECTION DATE May 22, 2007 WARD 1 ADDRESS OF INSPECTION 10613 Black Lane(Commercial) OWNER George Jones ESTATE, c/o Emma Jones Brant ADDRESS P O Box 12268 CITY/STATE (26)-2268 APPRAISAL VALUE Land Value 1160 Improvement Value 4000 Total Value 5160 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$3,051.05. MAJOR CODE VIOLATIONS: The roof on this commercial building is worn and deteriorated and new shingles will be needed. The rafters and fascia boards are rotten. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The inspection was viewed through the windows. There is extensive termite damage to the structure. The exterior siding is rotten.The foundation has rotten sills. The interior flooring,ceiling and walls are damaged and will need to be repaired. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS IV v � n.�. ,`r� �,:,a ct.�rt �. ��4t 1, ""�k. i.��may. ��°� i• ate; tl Y, R �4 4 1, T � "2�<:Sri' � �' _.o.r r sns;. �� ♦. 1 i � 4 r � d '� Td 'r a 6i r' w r e, C k n s wr i : t Y f.. n' 'ice � SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 6. CITY OF BEAUMONT INITIAL INSPECTION DATE June 20, 2007 WARD 1 ADDRESS OF INSPECTION 3385 Blackmon Lane OWNER Charles Westfall ADDRESS 14259 Craigen Road CITY/STATE (05)-7373 APPRAISAL VALUE Land Value 7760 Improvement Value 44940 Total Value 52700 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Tbdrty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure was damaged during Hurricane Rita. The roof ing has miss shingles:tnd was covered with a blue tarp but the tarp has now blown off. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ,dftmill needl to be replaced. The garage door is damaged. The exterior siding is damaged and rotten The interior flooring,ceiling and walls are damaged and will need to be repaired. The interior ceilings are falling in from extensive water damage. All damaged electrical wiring and electrical fixtures will need to be replaced„ Also all damaged plumbing and plumbing fixtures will need to be replaced The structure is open and accessible and being vandalized. Homeless people are sleeping inside. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS ma, • - i . . : . . Vp 1 « � � \ » 22«ate 2< j ; . m ■ ^ F� P t, .a»r 1 9 l a i a , ri 7 a�;? �rep� JAW- a�a. 03 .� 1 fie!' c A4.008 03 . 1 u! r ji fit ClIwIlt ,R . ACf 1. � V* 1 f. •�lFw, 4 � _ r r4 IA 11 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 7- CITY OF BEAUMONT INTfIAL INSPECTION DATE July 3, 2007 WARD 4 ADDRESS OF INSPECTION 4385 Brandon and Garage OWNER Wanda L. Martin ADDRESS 1175 Skipwith CITY/STATE (01)-4718 APPRAISAL.VALUE Land Value 1850 Improvement Value 20030 Total Value 21880 A. Fifty(50)percent deterioration of non-supporting members? YES X NO L3. T104ty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$4,478.82. MAJOR CODE VIOLATIONS:This structure was severely damaged during Hurricane Rita. The structure is about to collapse. The roof has extensive damage and is open throughout. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ill need to be replaced.The front porch canopy has collapsed. The exterior siding is damaged and rotten. The interior flooring, ceiling and walls are damaged. The entire structure is open and accessible and very danggrouis. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing; and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 2 r " 1 , a , Aw _ to >1 . 4 I ttt== R,� ,�k �♦ r 1 �r � Tr �� > , x. k i 04 00. � i r w � r z x} a x f , a s ills s moor ` pia C y v . f _ r Y' ' • SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 8• CITY OF BEAUMONT INTI74,L INSPECTION DATE June 11,2007 WARD 3 ADDRESS OF INSPECTION 2335 Buchanan and Sheds OWNER Bennie Carlton Duke ESTATE c/o Vickie Jane Rausch ADDRESS 846 Goodwin Ave CITY/STATE Port Neches, TX 77651-4702 APPRAISAL VALUE Land Value 4900 Improvemeiit Value 12320 Total Value 17220 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure's roof is deteriorated and new shingles will be needed. The rafters and fascia boards are rotted. There is water damage to the interior. All damaged or rotten windows and windoow sills will need to be replaced. The front porch flooring is rotted and deteriorated. The exterior gmsiding is damaged and rotten. The fireplace is separating from the structure. The foundation has extensive deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired All damaged electrical wiring and electrical fixtures will need to be replaced Also all damaged plumbing and plumbing fixtures will need to be replaced. Deteriorated sheds are also on the property The back yard is like a j ungle Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its autiraised value, staff is recommending a raze order for this structure SEE ATTACHED PHOTOS . 111 77"T S Y4 4149 r t _ 08 VA 2335 BUCHANAN iM •i D i "w i • L t i � T 4 r. ,Fri y� .{ � S 1'*... � w � 4�' •*1`. ... e. >. 5 s � t�� '[il�YV's �p��i' �A� •�. �fi.X g 4 1 � r fi F Ito 9 a } I d F. q, � �Y xa ! ; w¥ . , s . m �• y» } %d �2 aR7R.%y2 & � � � .»r > t z SUBSTANDARD BUILDING INSPECTION REPORT 9' BUILDING CODES DIVISION CITY OF BEAUMONT INITIAL INSPECTION DATE August 15, 2007 WARD 3 ADDRESS OF INSPECTION 4190-92 Buffalo OWNER Estraleta Comeaux c/o Gerald Bertling ADDRESS P O Box 201 CITY/STATE Silsbee, TX 77656-201 APPRAISAL VALUE Land Value 4410 Improvement Value 14620 Total Value 19030 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES X NO D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure burned after being red tagged. The roof has extensive fire damage. The rafters and fascia boards are charred and damaged. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The exterior siding is damaged nd burnt The exterior doors need to be replaced There is possible termite damage to the structure. The foundation has extensive deterioration The interior flooring,ceiling and walls are extensively fire damaged. All damaged electrical wiring and electrical fixtures will need to be replaced All copper wiring is stripped Also all damaged plumbing and plumbing fixtures will need to be replaced. The structure is open and accessible and neighbor says drug dealing is going on. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed.over 50%of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS "w tad $ •• �� •t`� •..� _- err.. ... _ 4�€ kk1 F. e� VI • � 1 �� :. Rim r.... ,, •,� .- t d ra Vol gt Ai A d,, a i , r w-mar . . . . _ _ -•�_'� '. �"� � � T � AV � . £ƒ :« �d 008 � ^ ^^ � k �+ '% ......t. 4r E� <' t �� .5. �.� �. .. � � , i �� .,, r'', ��.� F; . y .,, t e Y � �b Y ;_.tx s. yg' �� � .„ ,. _ ,.�, � _�, ry �� � �. .* �,. moo[ � — � �; ��; .. �w .. :� .., , .. � �; e �.. �. 1= t,4�+ .,µ�^��i. — r ^r My,r, y�i �.: f' ... ,.. SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 10- CITY OF BEAUMONT INITIAL INSPECTION DATE duly 18.2007 WARD 3 ADDRESS OF INSPECTION 2050 Caldwell Avenue OWNER S. J. Thomas ADDRESS 4270 Simon Dr. CITY/STATE (05) 1027 APPRAISAL VALUE Land Value 1130 Improvement Value 22430 Total Value 23560 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Wort;Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$29,900.28. JUDGEMENT ISSUED. MAJOR CODE VIOLATIONS: This roof has extensive deterioration and all new shingles will be needed. There are holes throughout the roof. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The .xterior doors need to be replaced. The exterior siding is rotten. The foundation has extensive rot and deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired. The ceilings have faffe:n in. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbinlr. and plumbing fixtures wiH need to be replaced. The structure is open and accessible and being vandalized. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50*%) of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS A ' . EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8, 2008 1:30 P.M. CONSENT AGENDA 'k Approval of minutes �k Confirmation of committee appointments Linda Kay Makin would be appointed as Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Patrick Gibbs would be appointed as Vice Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Kathleen Leaf would be appointed as Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Gwen Genn would be appointed as Vice Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Marty Craig would be appointed to the lEstoric Landmark Commission. The term would commence April 8, 2008 and expire April 7, 2010. (Mayor Becky Ames) A) Approve a contract for litter removal services for City rights-of-way B) Authorize Robert B. Dunham of Sheldon, Dunham&Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans C) Authorize the release of a litter lien against property described as 3240 Lampassas D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Cottage Grove Subdivision A City Council Agenda Item � M TO: City Council VKOM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider award of a contract for litter removal services for City rights-of-way. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services, Inc. (BPS)for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$12.64 per person, per hour worked. The contract will be effective April 9, 2008. BACKGROUND B:PS is defined as a private not-for-profit State certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BIPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour worked basis. This method allows staff to select the area in which litter removal services are of greatest need and assign the contractor to that area. BIPS provides a crew of four(4)collection personnel and one(1) supervisor/driver, five(5)days per week, excluding City holidays. BPS will be paid$12.64 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. The hourly price of$12.64 is the same rate paid last year. During the past twelve months,BPS has worked approximately 1,906 labor hours, removing about 1,510.41 cubic yards of litter, at an estimated cost of$24,091.84. Contract for Litter Removal April 8, 2008 Page 2 BUDGETARY IMPACT Funds are available in the Public Health Department, Code Enforcement Division operating budget. B t1f....., City Council Agenda Item Ac K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Consider a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. RECOMMENDATION Administration recommends Council approve a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. BACKGROUND The Chief Financial Officer, during an executive session held on April 1, 2008, made a report concerning the status of the below-listed Small Business Revolving Loans, each of which is in arrears: Etha Eglin d. b. a. La Mirage Larry Hernandez d. b. a. Los Ninos Child Education Center Kevin Reed d. b. a. Rags Wash & Lube Express Angela Soileau d. b. a. Right Mind Marketing Helen Hunter Tubbs d. b. a. SPOTLIGHT Magazine Kyle M. Sterling d. b. a. Sterling Lawn & Landscaping Carolyn Gatlin Breaux d. b. a. Unique Creations Mr. Dunham currently prepares the loan documents for the Small Business Revolving loans. The fees he would charge, estimated at $1,000, would most likely be recoverable based on the following clause in the loan document: Section 4.12 Expenses Of Collection Or Enforcement If this note shall be placed in the hands of an attorney for collection, all parties hereto further promise to pay a reasonable amount as an attorney's fee equal to the greater of$2,000.00 (Two Thousand and No/100 Dollars) or 15% of the unpaid amounts, including interest due. BUDGETARY IMPACT None. Any amounts recovered, in excess of collection fees, may be used to fund loans for other small business applications. c City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution authorizing the release of a litter lien against property described as 3240 Lampassas (PL D5 T 56 3 A Williams). RECOMMENDATION Administration recommends approval of a resolution authorizing the release of a litter lien against property described as 3240 Lampasses (PL D5 T 56 3 A Williams). BACKGROUND The property described above currently has a litter lien in the amount of $1,985.33 which represents $1,850.00 in principal and $135.33 in interest. The litter charges arose from tree and debris cleanup after Hurricane Rita. Vidor Realty has donated this property to Habitat for Humanity of Jefferson County. Habitat for Humanity is respectfully requesting the City of Beaumont forgive this lien to allow them to use donated funds for building houses. BUDGETARY IMPACT None. D City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager .'e NP, PREPARED BY: Tom Warner Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in Cottage Grove Subdivision. RECOMMENDATION Administration recommends approval of the following: • Cottage Grove Court from existing Major Drive(FM364), approximately 500 feet east of the end of the cul-de-sac. Also, recommended for approval are the water and sanitary improvements for Lots 1 and 12, Block 1 and Lots 14-19, Block 1. BACKGROUND The aforementioned improvements in the subdivision passed final inspection by all entities involved on March 25, 2008. BUDGETARY IMPACT None. CollegeGroveeg.wpd 02/26/2008 A c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8,2008 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses 2. Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds 3. Consider approving a six(6) month contract for the purchase of water treatment chemicals 4. Consider approving an annual contract for grounds maintenance and litter removal services 5. Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 6. Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center 7. Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force 8. PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System 9. PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program W ORKSESSION * Review and discuss a request to utilize vibratory trucks for the purpose of seismic testing on private property and with the owners consent COMMENTS * Council members/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) VXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of William Gardiner Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 April 8,2008 Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses � City Council Agenda enda Item Is c TO: City Council FROM: Kyle Hayes, City Manager t� PREPARED BY: Laura Clark, Chief Financial Officer` MEETING DATE: April 8, 2008 REQUESTED ACTION: Council approve the purchase of 15 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses. RECOMMENDATION Administration recommends approval to purchase fifteen(15)CNG powered transit buses from North American Bus Industries(NABI)of Aniston, Alabama through the State of Minnesota's Cooperative Purchasing Venture for a total of$6,085,274. BACKGROUND The Cooperative Purchasing Venture through the State of NVfmnesota is a members-only program that enables participants to purchase goods and services under contract terms established by the State of Minnesota. The City of Beaumont is a registered member and has paid the annual fee of $500. Through the efforts of the Southeast Texas Regional Planning Commission(SETRPC), the City was able to secure$6,200,000 in Congestion Mitigation Air Quality(CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. The attached sheet details the various options and pricing for the buses. Delivery is projected to start in early November with all fifteen(15) shipped by December 31, 2008. Following are the options and pricing per bus: Purchase of fifteen(15)CNG Buses April 8, 2008 Paige 2 DESCRIPTION COST Base Price MN-DOT 35 Low Floor $292,599 CNG Fuel/Engine Option 47,391 Additional CNG capacity 12,479 Delete diesel fuel heater (316) NABI supplied tires 2,519 Add aluminum wheels 911 Add one spare wheel per bus 596 Delete coolant heater (1,999) Add exterior graphics 4,106 Provide Altro CR27502 Cyclone floor covering 801 Provide vandal resistant non-padded seat inserts 274 PA system only (36) Provide radio system,per the attached 5,866 40 driver's manuals 128 Remotely controlled mirrors,both CS &RS 268 Luminator Gen IV full color LED destination signs 10,549 GE MobileView III-6 camera system 7,707 Luminator IVS,per the attached 6,359 Overhead booster blower for driver's area 226 Price of bond,per bus 1,776 GFI Odyssey fare box 12,324 TOTAL PRICE PER BUS: $404,528 TOTAL PRICE FOR 15 BUSES: $6,067,920 Purchase of fifteen(15)CNG Buses April 8, 2008 Page 3 Following is a breakdown of one-time expenditures and total purchase price: DESCRIPTION COST Cummins in-site diagnostic software for engine 530 Diagnostic software for transmission-Allison 743 Software/diagnostics for Carrier HVAC 201 Diagnostic tools for Dinex software 466 Two(2)complete video surveillance systems 15,414 TOTAL PURCHASE PRICE: $6,085,274 BUDGETARY IWACT The CMAQ funding and toll credits will cover all costs associated with the purchase of the buses. 2 April 8,2008 Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds tU79iCity Council Agenda Item A c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the award of a contract for reconstruction of homes damaged by Hurricane Rita. RECOMMENDATION Administration recommends the award of a contract for the reconstruction of owner-occupied housing units to J.W. Turner Construction of Tomball, Texas for a total amount of$797,980.00 acid Lazer Homes Inc. of Houston, Texas for$94,738.00. BACKGROUND The Housing Division of the Community Development Department identifies single family homes that are eligible for federal grant funding allocated to the Texas Department of Housing and Community Affairs(TDHCA)Disaster Program from the U. S. Department of Housing and Urban Development to remediate the unmet housing needs of Beaumont residents resulting from Hurricane Rita. These homes are identified through either a pre-application process or by a review of Federal Emergency Management Agency, City, and/or County information concerning the damage caused by the hurricane. The TDHCA Hurricane Rita Disaster Recovery Program requires that these housing units meet minimum property standards and local health and safety codes at project completion. The type of activity being completed determines the minimum construction standards that must be met. Bids were solicited from four(4)construction contractors for the reconstruction of owner- o:cupied housing units. The bids included reconstruction of the home with an additional bid for an alternate tub/shower unit if the homeowner requires an ADA unit to allow them to walk or roll into the shower. The reconstruction will be managed by George E. Johnson Development, Inc. of Houston and the City's Housing Division. J.W. Turner Construction was the low bidder on eleven(11)locations and Lazer Homes Inc. was low bidder on one location. The attached worksheet details all bids received. Award of Reconstruction Contract April 8, 2008 Page 2 BUDGETARY IMPACT Funding will be provided by a federal grant from the U. S. Department of Housing and Urban Development allocated to the Texas Department of Housing and Community Affairs Disaster Recovery Program which requires no matching funds from the City. BID OPENING DATE: THURSDAY, MARCH 20, 2008 @ 2:00 PM BID NAME: CDBG DISASTER RECOVERY PROGRAM 111amizaW Tnrnor(:nncfrjii4in 1 o-7or Wnmee Inn ORA (liialifv r`nne4niclinn 11 Location Tomball, TX Houston, TX Fresno, TX Conroe,TX Base Amounflj Alternate J1 Base Amount 11 Altemate� Base Amount I Altemate Base Amount Altemate 3720 Hebert $70,420.00 $1,500.00 $81,736.64 $1,100.00 $92,859.12 $1,100.00 $75,108.89 $1,000.00 815 Van Burren 79,780.00 1,500.00 89,925.00 1,100.00 No Bid No Bid 85,543.79 1,000.00 2825 ST.James 70,420.00 1,500.00 81,888.00 1,100.00 91,480.36 1,100.00 75,108.89 1,000.00 2435 Boiiver 70,420.00 1,500.00 78,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 2190 Toledo 70,420.00 1,500.00 79,736.44 1,100.00 91,970.74 1,100.00 75,108.89 1,000.00 395 E. Gill 70,420.00 1,500.00 80,735.00 1,100.00 92,712.34 1,100.00 75,1 08.89 1,000.00 2317 Hemlock 70,420.00 1,500.00 82,140.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4465 Hartel 70,420.00 1,500.00 81,188.00 1,100.00 90,904.69 1,100.00 75,108.89 1,000.00 4383 Kenneth 94,860.00 1,500.00 93,638.00 1,100.00 No Bid No Bid 95,658.61 1,000.00 2135 Leight 70,420.00 1,500.00 80,738.00 1,100.00 92,820.49 1,100.00 75,108.89 1,000.00 2355 Pierce 70,420.00 1,500.00 80,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4220 Usan 67,920.00 1,500.00 70,463.00 1,100.00 86,640.49 1,100.00 75,108.891 1,000.00 TOTAL $894,340.Kl $994,664-.0--811 $647,088.E3]1 $944,2 3 April 8,2008 Consider approving a six(6) month contract for the purchase of water treatment chemicals tu7LIJ City Council Agenda Item ow— TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer All MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider awarding a six (6) month contract for the purchase of water treatment chemicals. RECOMMENDATION Administration recommends the award of a six(6) month contract to Altiva Corporation of Houston, Texas, for purchasing liquid chlorine and to FSTI, Inc. of Manor, Texas, for purchasing sodium hydroxide at the unit prices stated below, with an estimated total expenditure of $228,035. BACKGROUND Bids were requested for a six(6)month contract to supply water treatment chemicals for use by the Water Utilities Department. The chemicals included in this bid are liquid chlorine and sodium hydroxide which are used to disinfect and purify the City's water supply. The contract provides for vendors to furnish the chemicals at fixed unit pricing. The price per ton for liquid chlorine is$556 as compared to $568 for the prior six months. The price per ton for sodium hydroxide is $541 as compared to $393.25 in the prior contract. Bid tabulations are as follows: Bid Tabulation: Liquid Chlorine VENDOR CYLINDER RENTAL UNIT PRICE TOTAL 72 Cylinders PRICE 110 TONS PRICE EA Total PER TON Altivia Corporation No No Charge $ 556 $ 61,160 $ 61,160 Houston, Texas Charge DXIIndustries $ 45 $ 3,240 541 59,510 1 62,750 Houston, Texas Six Month Contract for Water Treatment Chemicals April 8, 2008 Page 2 Bid Tabulation: Sodium Hydroxide VENDOR UNIT PRICE TOTAL PRICE Per Ton 300 Tons FSTI Inc $ 556.25 $ 166,875 Manor, Texas DXI Industries 563.00 168,900 Houston, Texas Old World Industries 704.50 211,350 North Brook, IL Univar USA 618.80 185,640 Dallas, Texas Utiva Corp 578.00 173,400 Houston, Texas BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Department operating budget. 4 April 8, 2008 Consider approving an annual contract for grounds maintenance and litter removal services City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider an annual contract for grounds maintenance and litter removal services. RECOMMENDATION Administration recommends approval of a three (3)year contract beginning April 9, 2008 with Beaumont Products and Services, Inc. (BPS)for basic grounds maintenance services at the City's Downtown Municipal Complex and specified areas within Beaumont's Central Business District as well as a Downtown Beautification Team to perform special projects as needed. BACKGROUND BPS has provided grounds maintenance and litter removal services for the past eleven(11)years. Grounds maintenance services include mowing, edging, sweeping and litter removal for the grounds at City Hall, Civic Center, Beaumont Public Library, Police Building, Julie Rogers Theatre, Tyrrell Historical Library, Delia Harrington Park, Henry Dannenbaum Transfer Facility, Riverfront Park, Convention and Visitor's Bureau, and the Central Business District medians and boulevards. Mowing and edging are performed on a weekly basis during the growing season, March 1 through October 31. Biweekly mowing is required during the dormant season. At Riverfront and Delia Harrington Parks, edging and sweeping of sidewalks and paved areas are performed at the time of mowing. Sweeping of walkways around the municipal complex is performed three(3)times per week. All other areas are swept in conjunction with mowing. Litter removal services are required three(3) days per week for removal of trash and debris from all City facilities and parking lots. The contract contains provisions for two(2)additional employees to work on the Downtown Beautification Team as needed on an hourly rate basis. The primary function of the team is to maintain the downtown areas by mowing vacant lots and rights-of-way, trimming and sweeping sidewalks, removing litter, and providing assistance with special beautification projects as needed. Contract for Grounds Maintenance and Litter Removal A;pri18, 2008 Page 2 This contract is exempt from competitive bidding because the service is provided by a State certified workshop. BPS is a private not-for-profit State certified workshop employing disabled individuals. BUDGETARY IMPACT The cost of these services and funding sources are as follows: LOCATION RATE FUNDING SOURCE ]Downtown Municipal Complex and $10,109.35 /month General Fund Central Business District Henry Dannenbaum Transfer Center $1,376.06/month Beaumont Municipal Transit ]Downtown Beautification Team, $ 14.35 each per hour General Fund 2 employees as needed basis only The rates above reflect an increase of 2.5%over last year's rates. This increase was calculated using the Consumer Price Index(CPI)calculation based upon the Houston-Galveston-Brazoria area statistics. The $10,109.35 monthly cost for services provided to the City's Downtown Municipal Complex and the Central Business District is an annual expenditure of$121,312.20. The yearly cost for the Henry Dannenbaum Transfer Center will be$16,512.72. The total for the Downtown Beautification Team in 2008 cannot be calculated as those services are on an as-needed basis,but 2007 expenditures totaled $58,721.05. 5 April 8, 2008 Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 117LJ1J City Council Agenda Item � c T10: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Jim Thompson, Parks and Recreation Director MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program. RECOMMENDATION Administration recommends approval of this action. BACKGROUND Since 1992, the City has participated in the Summer Food Service Program with funding provided by the U.S. Department of Agriculture through an agreement with the Texas Department of Agriculture. An application agreement, signed by the City Manager, is required for participation. The proposal for this summer will generally provide about 720 lunches per day, Monday to Friday, from June 16 to August 23. The program will operate from the same 9 locations which were used last year(see attached). The Parks and Recreation Department, which oversees the program, will sponsor a variety of games and activities, suitable for each site, to make it an er►joyable experience for the children that participate. This program is well established and helps to ensure the well-being of the children in our community. BUDGETARY IMPACT The program provides a fixed payment for each meal served that is intended to cover the majority of'the food costs. The estimated program costs will be determined after bids are taken. Last year, the City's cost was about $12,000 or 10 percent of the total food cost. Summer Food Program Proposed Locations 2008 L.L. Melton Y.M.C.A. 3455 Sarah Sprott Park 4325 Usan Roberts Park 2755 Ave. C Alice Keith Park 4050 Reed Southeast Texas Family Resource Center 2060 Irving Magnolia Park 2930 Gulf Street Tracewood Apartments 4925 Concord North Ridge Apartments 4155 Maida Concord Homes Apartments 2020 Cottonwood 6 April 8, 2008 Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center City Council Agenda Item TAO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the purchase of an audio visual system for the 911 and Emergency Operations Center. RECOMMENDATION Administration recommends the purchase of an audio visual system from Troxell Communication, Inc.of League City, Texas in the amount of$71,384.22 through The Cooperative Purchasing Network. BACKGROUND The Cooperative Purchasing Network(TCPN)is administered by Region 4 Education Service Center. Region 4 is a local government agency authorized by Chapter 8 of the Texas Education Code. The purchasing network is available for use by public and private schools, colleges, universities, cities, counties, and other government entities. TCPN complies with all state bidding statutes and participation allows members to purchase items or services from contracted vendors. TCPN has contracted with Troxell Communication, Inc. to provide audio visual equipment, installation and service. In the new 911 and Emergency Operations Center, audio visual systems are an integral part of the dispatch and emergency operations function. Large screen monitors will be placed in the dispatch room for real time viewing of the Computer Aided Dispatch(CAD) system which displays incidents and maps indicating the physical location of emergency vehicles. The audio visual system to be installed includes fourteen(14) 52 inch LCD monitors and two(2) 4,000 lumen projectors networked to the CAD system. Multiple monitors will also be placed in the conference room, training room, and emergency operations center. They will be networked to the Internet to provide remote training or to view presentations from a laptop. In addition, monitors can be operated simultaneously displaying the CAD system, an Internet site or televised news or weather channels. Monitors will be installed in the Training room, the Emergency Operations Center(EOC), the EOC Manager's office, and the EOC conference room. Purchase of Audio Visual System April 2, 2008 Page 2 The price includes all equipment, wiring, testing and labor to install a fully functional system. Troxell provides a one year warranty for installation and the equipment includes the standard manufacturer's warranty. BUDGETARY IMPACT Funds are available in the Capital Program and from a Law Enforcement Tactical Police Program Grant(LETPP). The grant will fund $12,039.50 of the project cost. 7 April 8, 2008 Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force CCityl Council Agenda Item A OL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Frank C. Coffin Jr., Chief of Police MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force RECOMMENDATION Administration recommends approval of an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force. BACKGROUND As a result of Title 43, Part III, Chapter 57 of the Texas Administrative Code, local government agencies may apply for one year funding for a State Grant through the Texas Automobile Burglary and Theft Prevention Authority. The City of Beaumont has been the grantee of the Southeast Texas Auto Theft Task Force since 1993. The Task Force is presently operating on $494,650 funded by the Texas Automobile Theft Prevention Authority. Participating agencies are also providing$125,600 in cash match, and $269,534 in"in-kind" match. The Southeast Texas Auto Theft Task Force is a multi jurisdiction agency comprised of seven personnel from the Beaumont Police Department, and one each from Jefferson County SheriWs Office, Pt. Arthur Police Department and the Hardin County Sheriff's Office. Since the inception of the Task Force, motor vehicle thefts have decreased in Beaumont by 73% from 1721 in 1992 to 458 in 2007. The Task Force currently covers Jefferson, Orange, Hardin, and Jasper Counties. The Task Force focuses efforts in two areas: investigations, which target vehicle burglaries and vehicle thefts, and public awareness, which uses media campaigns, training and public presentations to promote prevention techniques and awareness. BUDGETARY IMPACT The application for FY2009 is in the amount of$1,004,731. State funds in the amount of $552,597 are being requested from the Automobile Burglary and Theft Prevention Authority. The remainder of the funds are provided from the participating agencies. 8 April 8,2008 PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the Ci ty Manager to submit a gr ant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont N[unicipal Transit System I , City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council conduct a Public Hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System. REXOMAWNDATION Administration recommends approval of a resolution authorizing the City Manager to submit a grant application and execute a contract with the FTA to receive Operating Assistance funds for the Beaumont Municipal Transit System. BACKGROUND Beaumont Municipal Transit has prepared a grant application for FY 2008 FTA funds. The grant will help fund the labor, fringe benefits,parts and supplies, purchased services, utilities, insurance,taxes and licenses, and all other miscellaneous expenses needed for the operation and maintenance of the Beaumont Municipal Transit(BMT) System in FY 2008, the period from October 1, 2007 through September 30, 2008. BUDGETARY IMPACT The grant will pay up to a maximum amount of$1,704,360 of the net operating deficit. FY 2008 Operating Budget FTA Grant Share $1,704,360 State Share 371,289 City Share 1,824,351 Farebox Revenue 650,000 Charter 10,000 Total $4,560,000 PUBLIC NOTICE The City of Beaumont is considering applying for a grant from the Federal Transit Administration (FTA), which would be used towards the operation of the Beaumont Municipal Transit (BMT) System for Fiscal Year 2008, beginning October 1, 2007 and ending September 30, 2008. DESCRIPTION OF PROJECT The City of Beaumont will use the $1,704,369 in Federal funding to pay for up to one-half of the net operating deficit for the Beaumont Municipal Transit System's operational expenses for FY 2008. These expenses include the labor, fringe benefits, materials and supplies, purchased services, utilities, taxes and licenses, and any other miscellaneous expenses associated with the operation of the public transit system. A breakdown of the estimated project budget, based on the first five months of operations in FY 2008, is outlined below: Federal $1,704,360 State $ 371,289 City $1,824,351 Farebox $ 650,000 Charter $ 10,000 Total $4,560,000 PUBLIC HEARING A public hearing on the above listed project will be held by the City of Beaumont on Tuesday, April 8, 2008 at 1:30 pm in the City Council Chambers, Beaumont City Hall, 801 Main Street, Beaumont, Texas 77704. The public hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. It will also afford the opportunity for interested persons to be heard with respect to social, economic, and environmental impacts of the proposal. Prior to the hearing, additional information may be requested of and/or written comments submitted to William J. Munson, General Manager, BMT, 550 Milam Street, Beaumont, Texas 77701. This proposal will become final unless amended by the City Council. 9 Apri18, 2008 PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program 'r'"' City g Council Agenda Item T10: City Council FROM: Kyle Hayes, City Manager CS� PREPARED BY: Chris Boone, Community Development Director 11^LEETING DATE: April 8, 2008 REQUESTED ACTION: City Council, after conducting a public hearing, consider an ordinance to declare the following fifty three(53) structures to be dangerous structures and order the owners to raze said structures within ten(10) days. If the property owner•fails to comply within ten(10) days, staff is requesting City Council-authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the 0 property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. 1. 927 Alma (1) 11. 3135 Christopher 2. 2195 Angelina(Shed) 12. 475 E. Church(Garage) 3. 5340 Bettes Lane& Sheds 13. 1005 Church(Garage) 4. 4315 Beverly Avenue 14. 370 Clark 5. 10613 Black Lane(Commercial) 15. 2054 Dexter 6. 3385 Blackmon Lane 16. 2220 Earl (1) 7. 4385 Brandon& Garage 17. 735 Elgie(Garage) 8. 2335 Buchanan& Sheds 18. 1435 Emile(Garg Apt) Shed& Garage 9. 4190-92 Buffalo 19. 1785 Euclid(Collapsed Garage) 110. 2050 Caldwell Avenue 20. 1108 Evalon Avenue(Storage Building) (;V) Indicates number of times structure has been enrolled in work program. Continued 21. 4377 Fonville Avenue(Garage) 38. 1651 Leiper 2.2. 1589 Forrest 39. 363 Lethia 23. 7840 Fox Cove(Storage Building) 40. 2110 Linson&Garage 24. 840 Franklin(Commercial) 41. 4715 Maddox(Garage) 25. 930 Franklin (Commercial) 42. 897-99 Mariposa(Garage Apartment) (1) 26. 1395 Franklin(Comm)Auxiliary& Trailer 43. 4555 Pershing Drive 27. 250 E. Gill 44. 2325 Potts 28. 680 E. Gill 45. 2345 Potts 29. 1075-81 Grand& Shed 46. 2775 Rockwell&Garage 30. 2121 Grand 47. 3610 Smythe(Garage) 31. 2498 Grand 48. 2875 Southerland& Garage 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 49. 2885 Southerland(Commercial) 33. 4675 Harding Drive(Rear Auxiliary) 50. 6480 Speer Road 34. 2870 Harriot 51. 1580 Trinidad 35. 3920 Ironton 52. 1105 Wiess(Garage&Apartment) 36. 3707 Irving 53. 3580 Youngstown 37. 1270 Isla (*) Indicates number of times structure has been enrolled in work program. RECOMMENDATION Administration recommends City Council condemn these fifty three(53) structures and order the owner to raze within ten(10)days. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. BACKGROUND These structures have been inspected by the Building Codes Division and found to be dangerous structures as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous Structures, Section 14-50. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. BUDGETARY IMPACT City may incur the cost of demolition. ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION ; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 11. 927 Alma 19. 1785 Euclid (Collapsed Garage) 2. 2195 Angelina (Shed) 20. 1108 Evalon Avenue (Storage Building) 3. 5340 Bettes Lane & Sheds 21. 4377 Fonville Avenue (Garage) 4. 4315 Beverly Avenue 22. 1589 Forrest ;i. 10613 Black Lane (Commercial) 23. 7840 Fox Cove (Storage Building) 6. 3385 Blackmon Lane 24. 840 Franklin (Commercial) 7. 4385 Brandon & Garage 25. 930 Franklin (Commercial) 8. 2335 Buchanan & Sheds 26. 1395 Franklin (Comm)Auxiliary & Trailer 9. 4190-92 Buffalo 27. 250 E. Gill 10. 2050 Caldwell Avenue 28. 680 E. Gill 11. 3135 Christopher 29. 1075-81 Grand & Shed 12. 475 E. Church (Garage) 30. 2121 Grand 13. 1005 Church (Garage) 31. 2498 Grand 14. 370 Clark 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 15. 2054 Dexter 33. 4675 Harding Drive (Rear Auxiliary) 16. 2220 Earl 34. 2870 Harriot 17. 735 Elgie (Garage) 35. 3920 Ironton 18. 1435 Emile (Garg Apt) Shed & Garage 36. 3707 Irving 37. 1270 Isla 46. 2775 Rockwell & Garage 38. 1651 Leiper 47. 3610 Smythe (Garage) 39. 363 Lethia 48. 2875 Southerland & Garage 40. 2110 Linson & Garage 49. 2885 Southerland (Commercial) 41. 4715 Maddox (Garage) 50. 6480 Speer Road 42. 897-99 Mariposa (Garage Apartment) 51. 1580 Trinidad 43. 4555 Pershing Drive 52. 1105 Wiess (Garage &Apartment) 44. 2325 Potts 53. 3580 Youngstown 5. 2345 Potts 4 s to be public nuisances in that said buildings violate Chapter 14, Section 14-50 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated condition, likely to cause or promote fires or would otherwise endanger the public health, safety and welfare of persons and property. Section 2. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont and Section 14-52 of the Code of Ordinances of Beaumont, Texas,the City Council further finds and it is hereby ordered that the owner or owners of the following described buildings, in order to prevent a grave and immediate threat to life or property, demolish and remove said structures within ten (10) days of the effective date of this ordinance. 1. 927 Alma 7. 4385 Brandon & Garage 2. 2195 Angelina (Shed) 8. 2335 Buchanan & Sheds 3. 5340 Bettes Lane & Sheds 9. 4190-92 Buffalo 4. 4315 Beverly Avenue 10. 2050 Caldwell Avenue 5. 10613 Black Lane (Commercial) 11. 3135 Christopher r6. 3385 Blackmon Lane 12. 475 E. Church (Garage) 13. 1005 Church (Garage) 34. 2870 Harriot 14. 370 Clark 35. 3920 Ironton 15. 2054 Dexter 36. 3707 Irving 16. 2220 Earl 37. 1270 Isla 17. 735 Elgie (Garage) 38. 1651 Leiper 18. 1435 Emile (Garg Apt) Shed & Garage 39. 363 Lethia 19. 1785 Euclid (Collapsed Garage) 40. 2110 Linson & Garage 20. 1108 Evalon Avenue (Storage Building) 41. 4715 Maddox (Garage) 21. 4377 Fonville Avenue (Garage) 42. 897-99 Mariposa (Garage Apartment) 22. 1589 Forrest 43. 4555 Pershing Drive 23. 7840 Fox Cove (Storage Building) 44. 2325 Potts 24. 840 Franklin (Commercial) 45. 2345 Potts 25. 930 Franklin (Commercial) 46. 2775 Rockwell & Garage 26. 1395 Franklin (Comm)Auxiliary & Trailer 47. 3610 Smythe (Garage) 27. 250 E. Gill 48. 2875 Southerland & Garage 28. 680 E. Gill 49. 2885 Southerland (Commercial) 29. 1075-81 Grand & Shed 50. 6480 Speer Road 30. 2121 Grand 51. 1580 Trinidad 31. 2498 Grand 52. 1105 Wiess (Garage &Apartment) 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 53. 3580 Youngstown 33. 4675 Harding Drive (Rear Auxiliary) If the property owner(s) fail(s) to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owners or City Council action. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 4. That any person who violated any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of April, 2008. - Mayor Becky Ames - SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 1 CITY OF BEAUMONT INITL ,L INSPECTION DATE October 5,2006 WARD 4 ADDRESS OF INSPECTION 927 Alma OWNER Cleophas Griffin ADDRESS 3515 Springlake Dr. CITY/STATE San Leandro, CA 94578-4523 APPRAISAL VALUE Land Value 2450 Improvement Value 15280 Total Value 17730 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES X NO 01/16/07 thru 06/16/07) MAJOR CODE VIOLATIONS: The roof on this structure has extensive deterioration and new shingles will be needed The rafters and fascia boards are rotted and will need replacing. There has been extensive water damage to the interior. The carport is deteriorated. The exterior doors need to be replaced. The patio door Afthas the glass broken out. There is extensive termite damage. There are problems with the foundation. The interior flooring, ceiling and walls are damaged and will need to be repaired. The inspection was viewed through the windows. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced No repair permit has been purchased The property has been vandalized Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 3 OD Y F .. r r " N 011 law 1 r+ .. vow 9 y `a }c t a i AL M : r w.x.. { r � r zip c K ®% V . � \ . �. � IL It k� yf R T °: .' Woo",,^ I J o y a tau' a 03 . 04 . 2008 �r y w 4V- 03'. 04 - r r v h t. i 4 f fit 1 �i oi t - d 0 ei r"fie i a► L�. a�fps - a Y• '�`f�►�+. f � .�♦• ir. 4�r..'4a r t 1 ,.. �r s t Y { -4,0 Ai, ,x r -e-A. I lk - 14 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 2. CITY OF BEAUMONT INITIAL INSPECTION DATE July 3, 2007 WARD 3 ADDRESS OF INSPECTION 2195 Angelina (Shed) OWNER Beulah Keegan ADDRESS 2195 Angelina CITY/STATE (01)-2512 APPRAISAL VALUE Land Value 3430 Improvement Value 22340 Total Value 25770 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$118.42. MAJOR CODE VIOLATIONS: The roof on this shed has extensive deterioration. The shed is full of trash and garage. There are high weeds and litter all over the yard. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending 4pa raze order for this structure. SEE ATTACHED PHOTOS r� 9 j t .. 4 y" �`° i� �.� yam" ~ - �r '�,✓# � �.' T'�, j - 1 a T � l _ \ r� y �• s ^'a- R 1, r fi � �r 9- an may, la" e . P s1 1 { s F SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 3. 0 CITY OF BEAUMONT INITIAL INSPECTION DATE November 14 2007 WARD 1 ADDRESS OF INSPECTION 5340 Bettes Lane and Sheds OWNER Ideal Restoration Inc LLC ADDRESS 3880 Gauthier-Vancleane Rd St 5 CITY/STATE Gautier, MS 39553 APPRAISAL VALUE Land Value 6110 Improvement Value 14670 Total Value 20780 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$1,810.95. MAJOR CODE VIOLATIONS: This structure's roof has rotten decking and missing shingles. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The interior floorin. 6-efling and walls are damaged and will need to be repaired. The structure is being stripped. The structure is open and accessible. All damaged electrical wiring and electrical fixtures will need to be replaced Also aH damaged plumbing and plumbing fixtures will need to be replaced There are also sheds on the property Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 1 s : r 'Y } S'f I e § Y • //+ 'iw�rx 5340 BETTES LN . .w �. >*© � a . ,�. . . : � ^ �\� � . � � .» � ^ � � y 1 . \'< .�. . - �y < y . . «��� .�% . . 2��©� �� � � «»< � � ��� y � <��\ � . �\ �2 \ §�::\ ^ ` , �< � «��\ � � » s- ? \:�:� < ©% ©� » !�} �/ . . 0 . . . �.��: . . ©� � r % a . ° « c . . � � �. ^ � � . » � �m r - ^??« . < » � .< . ar\®a\) �� (^ \ ` � � � \°, � ?}/ . . � .� _ » , » � �� »may �:.. . . r a. 2 Aop r „.. .. :. . .v . . � . . . �. . . An _ % g ¥ . � � . m. . . . ... . . > . � y ��< . . . . . . . a* r « � : �\§ � a »z d� a ,� . � �2 %/ \ . 4« ��: ��, . ��ƒ l ���%m ` y: \ z.� . . w : �\� . . � � � \\� � � � � y� �y> > . .�xy » . a. . . �/ �\ � . . . . . . � ©���» �® . � . . :. � »<: . . . . » ����+: �fa �! . «��� \ ��<:�r :! . . . : . . . m> >, � a � . . . �� \� ®««. » \\\/�\� �� ? <2 »�? � ?\2 �\\ � d. \/�` ^ �} �St Y � r`it �; ?��j _,a ,� 'rte=. �;:. :' w , ��;_ �.... ;_�� ,�,, t M .Y.X i"" i w '�d ., �. r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 4. Is CITY OF BEAUMONT INITIAL INSPECTION DATE May 21, 2007 WARD 3 ADDRESS OF INSPECTION 4315 Beverly Avenue OWNER Augustus Mayfield ADDRESS 4315 Beverly Avenue CITY/STATE (03)-2409 APPRAISAL VALUE Land Value 3740 Improvement Value 19120 Total Value 22860 A. Fifty(50)percent deterioration of non-supporting members? YES X NO B. Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$8,698.96. MAJOR CODE VIOLATIONS: This structure's roof has worn shingles and is deteriorated. There is pine straw oiling up on the roof. The rafters and fascia boards are rotten All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass The front porch canopy is damaged IW'he side door is open and damaged. There is termite damage to the structure The exterior siding is rotten The foundation has a rotten bottom plate. The interior flooring,ceiling and walls are damaged and will need to be repaired. The flooring is missing and the sheetrock is damaged All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure SEE ATTACHED PHOTOS F r� y a Sr •-. C IP OF jv t 4315 BEVERLY y MS' NMI x 2, M £' �n. p r. { ;u kw • w- Y N. • P QW,A P now, OWN �? r3r� ' SAY k. F T M4"', Imp oil 4�� 1fkl'»�p N dy p ��_ '{ F• 6Y � r + i, f.r` � Y r k, Al : oil, . * . . � w. ^� \41\ ^* *\ At 2 © } y`r �w # _ �'. � f����a ar�►� 7,� •*, ,� _gin �.. t�NYr,>r. § � � •"tom '� � x ,. =-��y. � y .; "�yy,..& t\� "3�N it. �f'� •-_. sue..` fr Rn.e; _R�C q� n - C xq € r# , "A-A, 01 ziGiR }�a zf ri a r r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 5. CITY OF BEAUMONT INITIAL INSPECTION DATE May 22, 2007 WARD 1 ADDRESS OF INSPECTION 10613 Black Lane(Commercial) OWNER George Jones ESTATE, c/o Emma Jones Brant ADDRESS P O Box 12268 CITY/STATE (26)-2268 APPRAISAL VALUE Land Value 1160 Improvement Value 4000 Total Value 5160 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$3,051.05. MAJOR CODE VIOLATIONS: The roof on this commercial building is worn and deteriorated and new shingles will be needed. The rafters and fascia boards are rotten. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The inspection was viewed through the windows. There is extensive termite damage to the structure. The exterior siding is rotten.The foundation has rotten sills. The interior flooring,ceiling and walls are damaged and will need to be repaired. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS IV v � n.�. ,`r� �,:,a ct.�rt �. ��4t 1, ""�k. i.��may. ��°� i• ate; tl Y, R �4 4 1, T � "2�<:Sri' � �' _.o.r r sns;. �� ♦. 1 i � 4 r � d '� Td 'r a 6i r' w r e, C k n s wr i : t Y f.. n' 'ice � SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 6. CITY OF BEAUMONT INITIAL INSPECTION DATE June 20, 2007 WARD 1 ADDRESS OF INSPECTION 3385 Blackmon Lane OWNER Charles Westfall ADDRESS 14259 Craigen Road CITY/STATE (05)-7373 APPRAISAL VALUE Land Value 7760 Improvement Value 44940 Total Value 52700 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Tbdrty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure was damaged during Hurricane Rita. The roof ing has miss shingles:tnd was covered with a blue tarp but the tarp has now blown off. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ,dftmill needl to be replaced. The garage door is damaged. The exterior siding is damaged and rotten The interior flooring,ceiling and walls are damaged and will need to be repaired. The interior ceilings are falling in from extensive water damage. All damaged electrical wiring and electrical fixtures will need to be replaced„ Also all damaged plumbing and plumbing fixtures will need to be replaced The structure is open and accessible and being vandalized. Homeless people are sleeping inside. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS ma, • - i . . : . . Vp 1 « � � \ » 22«ate 2< j ; . m ■ ^ F� P t, .a»r 1 9 l a i a , ri 7 a�;? �rep� JAW- a�a. 03 .� 1 fie!' c A4.008 03 . 1 u! r ji fit ClIwIlt ,R . ACf 1. � V* 1 f. •�lFw, 4 � _ r r4 IA 11 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 7- CITY OF BEAUMONT INTfIAL INSPECTION DATE July 3, 2007 WARD 4 ADDRESS OF INSPECTION 4385 Brandon and Garage OWNER Wanda L. Martin ADDRESS 1175 Skipwith CITY/STATE (01)-4718 APPRAISAL.VALUE Land Value 1850 Improvement Value 20030 Total Value 21880 A. Fifty(50)percent deterioration of non-supporting members? YES X NO L3. T104ty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$4,478.82. MAJOR CODE VIOLATIONS:This structure was severely damaged during Hurricane Rita. The structure is about to collapse. The roof has extensive damage and is open throughout. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ill need to be replaced.The front porch canopy has collapsed. The exterior siding is damaged and rotten. The interior flooring, ceiling and walls are damaged. The entire structure is open and accessible and very danggrouis. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing; and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 2 r " 1 , a , Aw _ to >1 . 4 I ttt== R,� ,�k �♦ r 1 �r � Tr �� > , x. k i 04 00. � i r w � r z x} a x f , a s ills s moor ` pia C y v . f _ r Y' ' • SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 8• CITY OF BEAUMONT INTI74,L INSPECTION DATE June 11,2007 WARD 3 ADDRESS OF INSPECTION 2335 Buchanan and Sheds OWNER Bennie Carlton Duke ESTATE c/o Vickie Jane Rausch ADDRESS 846 Goodwin Ave CITY/STATE Port Neches, TX 77651-4702 APPRAISAL VALUE Land Value 4900 Improvemeiit Value 12320 Total Value 17220 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure's roof is deteriorated and new shingles will be needed. The rafters and fascia boards are rotted. There is water damage to the interior. All damaged or rotten windows and windoow sills will need to be replaced. The front porch flooring is rotted and deteriorated. The exterior gmsiding is damaged and rotten. The fireplace is separating from the structure. The foundation has extensive deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired All damaged electrical wiring and electrical fixtures will need to be replaced Also all damaged plumbing and plumbing fixtures will need to be replaced. Deteriorated sheds are also on the property The back yard is like a j ungle Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its autiraised value, staff is recommending a raze order for this structure SEE ATTACHED PHOTOS . 111 77"T S Y4 4149 r t _ 08 VA 2335 BUCHANAN iM •i D i "w i • L t i � T 4 r. ,Fri y� .{ � S 1'*... � w � 4�' •*1`. ... e. >. 5 s � t�� '[il�YV's �p��i' �A� •�. �fi.X g 4 1 � r fi F Ito 9 a } I d F. q, � �Y xa ! ; w¥ . , s . m �• y» } %d �2 aR7R.%y2 & � � � .»r > t z SUBSTANDARD BUILDING INSPECTION REPORT 9' BUILDING CODES DIVISION CITY OF BEAUMONT INITIAL INSPECTION DATE August 15, 2007 WARD 3 ADDRESS OF INSPECTION 4190-92 Buffalo OWNER Estraleta Comeaux c/o Gerald Bertling ADDRESS P O Box 201 CITY/STATE Silsbee, TX 77656-201 APPRAISAL VALUE Land Value 4410 Improvement Value 14620 Total Value 19030 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES X NO D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure burned after being red tagged. The roof has extensive fire damage. The rafters and fascia boards are charred and damaged. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The exterior siding is damaged nd burnt The exterior doors need to be replaced There is possible termite damage to the structure. The foundation has extensive deterioration The interior flooring,ceiling and walls are extensively fire damaged. All damaged electrical wiring and electrical fixtures will need to be replaced All copper wiring is stripped Also all damaged plumbing and plumbing fixtures will need to be replaced. The structure is open and accessible and neighbor says drug dealing is going on. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed.over 50%of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS "w tad $ •• �� •t`� •..� _- err.. ... _ 4�€ kk1 F. e� VI • � 1 �� :. Rim r.... ,, •,� .- t d ra Vol gt Ai A d,, a i , r w-mar . . . . _ _ -•�_'� '. �"� � � T � AV � . £ƒ :« �d 008 � ^ ^^ � k �+ '% ......t. 4r E� <' t �� .5. �.� �. .. � � , i �� .,, r'', ��.� F; . y .,, t e Y � �b Y ;_.tx s. yg' �� � .„ ,. _ ,.�, � _�, ry �� � �. .* �,. moo[ � — � �; ��; .. �w .. :� .., , .. � �; e �.. �. 1= t,4�+ .,µ�^��i. — r ^r My,r, y�i �.: f' ... ,.. SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 10- CITY OF BEAUMONT INITIAL INSPECTION DATE duly 18.2007 WARD 3 ADDRESS OF INSPECTION 2050 Caldwell Avenue OWNER S. J. Thomas ADDRESS 4270 Simon Dr. CITY/STATE (05) 1027 APPRAISAL VALUE Land Value 1130 Improvement Value 22430 Total Value 23560 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Wort;Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$29,900.28. JUDGEMENT ISSUED. MAJOR CODE VIOLATIONS: This roof has extensive deterioration and all new shingles will be needed. There are holes throughout the roof. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The .xterior doors need to be replaced. The exterior siding is rotten. The foundation has extensive rot and deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired. The ceilings have faffe:n in. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbinlr. and plumbing fixtures wiH need to be replaced. The structure is open and accessible and being vandalized. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50*%) of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS A ' . EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8, 2008 1:30 P.M. CONSENT AGENDA 'k Approval of minutes �k Confirmation of committee appointments Linda Kay Makin would be appointed as Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Patrick Gibbs would be appointed as Vice Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Kathleen Leaf would be appointed as Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Gwen Genn would be appointed as Vice Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Marty Craig would be appointed to the lEstoric Landmark Commission. The term would commence April 8, 2008 and expire April 7, 2010. (Mayor Becky Ames) A) Approve a contract for litter removal services for City rights-of-way B) Authorize Robert B. Dunham of Sheldon, Dunham&Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans C) Authorize the release of a litter lien against property described as 3240 Lampassas D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Cottage Grove Subdivision A City Council Agenda Item � M TO: City Council VKOM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider award of a contract for litter removal services for City rights-of-way. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services, Inc. (BPS)for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$12.64 per person, per hour worked. The contract will be effective April 9, 2008. BACKGROUND B:PS is defined as a private not-for-profit State certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BIPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour worked basis. This method allows staff to select the area in which litter removal services are of greatest need and assign the contractor to that area. BIPS provides a crew of four(4)collection personnel and one(1) supervisor/driver, five(5)days per week, excluding City holidays. BPS will be paid$12.64 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. The hourly price of$12.64 is the same rate paid last year. During the past twelve months,BPS has worked approximately 1,906 labor hours, removing about 1,510.41 cubic yards of litter, at an estimated cost of$24,091.84. Contract for Litter Removal April 8, 2008 Page 2 BUDGETARY IMPACT Funds are available in the Public Health Department, Code Enforcement Division operating budget. B t1f....., City Council Agenda Item Ac K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Consider a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. RECOMMENDATION Administration recommends Council approve a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. BACKGROUND The Chief Financial Officer, during an executive session held on April 1, 2008, made a report concerning the status of the below-listed Small Business Revolving Loans, each of which is in arrears: Etha Eglin d. b. a. La Mirage Larry Hernandez d. b. a. Los Ninos Child Education Center Kevin Reed d. b. a. Rags Wash & Lube Express Angela Soileau d. b. a. Right Mind Marketing Helen Hunter Tubbs d. b. a. SPOTLIGHT Magazine Kyle M. Sterling d. b. a. Sterling Lawn & Landscaping Carolyn Gatlin Breaux d. b. a. Unique Creations Mr. Dunham currently prepares the loan documents for the Small Business Revolving loans. The fees he would charge, estimated at $1,000, would most likely be recoverable based on the following clause in the loan document: Section 4.12 Expenses Of Collection Or Enforcement If this note shall be placed in the hands of an attorney for collection, all parties hereto further promise to pay a reasonable amount as an attorney's fee equal to the greater of$2,000.00 (Two Thousand and No/100 Dollars) or 15% of the unpaid amounts, including interest due. BUDGETARY IMPACT None. Any amounts recovered, in excess of collection fees, may be used to fund loans for other small business applications. c City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution authorizing the release of a litter lien against property described as 3240 Lampassas (PL D5 T 56 3 A Williams). RECOMMENDATION Administration recommends approval of a resolution authorizing the release of a litter lien against property described as 3240 Lampasses (PL D5 T 56 3 A Williams). BACKGROUND The property described above currently has a litter lien in the amount of $1,985.33 which represents $1,850.00 in principal and $135.33 in interest. The litter charges arose from tree and debris cleanup after Hurricane Rita. Vidor Realty has donated this property to Habitat for Humanity of Jefferson County. Habitat for Humanity is respectfully requesting the City of Beaumont forgive this lien to allow them to use donated funds for building houses. BUDGETARY IMPACT None. D City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager .'e NP, PREPARED BY: Tom Warner Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in Cottage Grove Subdivision. RECOMMENDATION Administration recommends approval of the following: • Cottage Grove Court from existing Major Drive(FM364), approximately 500 feet east of the end of the cul-de-sac. Also, recommended for approval are the water and sanitary improvements for Lots 1 and 12, Block 1 and Lots 14-19, Block 1. BACKGROUND The aforementioned improvements in the subdivision passed final inspection by all entities involved on March 25, 2008. BUDGETARY IMPACT None. CollegeGroveeg.wpd 02/26/2008 A c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8,2008 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses 2. Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds 3. Consider approving a six(6) month contract for the purchase of water treatment chemicals 4. Consider approving an annual contract for grounds maintenance and litter removal services 5. Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 6. Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center 7. Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force 8. PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System 9. PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program W ORKSESSION * Review and discuss a request to utilize vibratory trucks for the purpose of seismic testing on private property and with the owners consent COMMENTS * Council members/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) VXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of William Gardiner Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 April 8,2008 Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses � City Council Agenda enda Item Is c TO: City Council FROM: Kyle Hayes, City Manager t� PREPARED BY: Laura Clark, Chief Financial Officer` MEETING DATE: April 8, 2008 REQUESTED ACTION: Council approve the purchase of 15 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses. RECOMMENDATION Administration recommends approval to purchase fifteen(15)CNG powered transit buses from North American Bus Industries(NABI)of Aniston, Alabama through the State of Minnesota's Cooperative Purchasing Venture for a total of$6,085,274. BACKGROUND The Cooperative Purchasing Venture through the State of NVfmnesota is a members-only program that enables participants to purchase goods and services under contract terms established by the State of Minnesota. The City of Beaumont is a registered member and has paid the annual fee of $500. Through the efforts of the Southeast Texas Regional Planning Commission(SETRPC), the City was able to secure$6,200,000 in Congestion Mitigation Air Quality(CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. The attached sheet details the various options and pricing for the buses. Delivery is projected to start in early November with all fifteen(15) shipped by December 31, 2008. Following are the options and pricing per bus: Purchase of fifteen(15)CNG Buses April 8, 2008 Paige 2 DESCRIPTION COST Base Price MN-DOT 35 Low Floor $292,599 CNG Fuel/Engine Option 47,391 Additional CNG capacity 12,479 Delete diesel fuel heater (316) NABI supplied tires 2,519 Add aluminum wheels 911 Add one spare wheel per bus 596 Delete coolant heater (1,999) Add exterior graphics 4,106 Provide Altro CR27502 Cyclone floor covering 801 Provide vandal resistant non-padded seat inserts 274 PA system only (36) Provide radio system,per the attached 5,866 40 driver's manuals 128 Remotely controlled mirrors,both CS &RS 268 Luminator Gen IV full color LED destination signs 10,549 GE MobileView III-6 camera system 7,707 Luminator IVS,per the attached 6,359 Overhead booster blower for driver's area 226 Price of bond,per bus 1,776 GFI Odyssey fare box 12,324 TOTAL PRICE PER BUS: $404,528 TOTAL PRICE FOR 15 BUSES: $6,067,920 Purchase of fifteen(15)CNG Buses April 8, 2008 Page 3 Following is a breakdown of one-time expenditures and total purchase price: DESCRIPTION COST Cummins in-site diagnostic software for engine 530 Diagnostic software for transmission-Allison 743 Software/diagnostics for Carrier HVAC 201 Diagnostic tools for Dinex software 466 Two(2)complete video surveillance systems 15,414 TOTAL PURCHASE PRICE: $6,085,274 BUDGETARY IWACT The CMAQ funding and toll credits will cover all costs associated with the purchase of the buses. 2 April 8,2008 Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds tU79iCity Council Agenda Item A c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the award of a contract for reconstruction of homes damaged by Hurricane Rita. RECOMMENDATION Administration recommends the award of a contract for the reconstruction of owner-occupied housing units to J.W. Turner Construction of Tomball, Texas for a total amount of$797,980.00 acid Lazer Homes Inc. of Houston, Texas for$94,738.00. BACKGROUND The Housing Division of the Community Development Department identifies single family homes that are eligible for federal grant funding allocated to the Texas Department of Housing and Community Affairs(TDHCA)Disaster Program from the U. S. Department of Housing and Urban Development to remediate the unmet housing needs of Beaumont residents resulting from Hurricane Rita. These homes are identified through either a pre-application process or by a review of Federal Emergency Management Agency, City, and/or County information concerning the damage caused by the hurricane. The TDHCA Hurricane Rita Disaster Recovery Program requires that these housing units meet minimum property standards and local health and safety codes at project completion. The type of activity being completed determines the minimum construction standards that must be met. Bids were solicited from four(4)construction contractors for the reconstruction of owner- o:cupied housing units. The bids included reconstruction of the home with an additional bid for an alternate tub/shower unit if the homeowner requires an ADA unit to allow them to walk or roll into the shower. The reconstruction will be managed by George E. Johnson Development, Inc. of Houston and the City's Housing Division. J.W. Turner Construction was the low bidder on eleven(11)locations and Lazer Homes Inc. was low bidder on one location. The attached worksheet details all bids received. Award of Reconstruction Contract April 8, 2008 Page 2 BUDGETARY IMPACT Funding will be provided by a federal grant from the U. S. Department of Housing and Urban Development allocated to the Texas Department of Housing and Community Affairs Disaster Recovery Program which requires no matching funds from the City. BID OPENING DATE: THURSDAY, MARCH 20, 2008 @ 2:00 PM BID NAME: CDBG DISASTER RECOVERY PROGRAM 111amizaW Tnrnor(:nncfrjii4in 1 o-7or Wnmee Inn ORA (liialifv r`nne4niclinn 11 Location Tomball, TX Houston, TX Fresno, TX Conroe,TX Base Amounflj Alternate J1 Base Amount 11 Altemate� Base Amount I Altemate Base Amount Altemate 3720 Hebert $70,420.00 $1,500.00 $81,736.64 $1,100.00 $92,859.12 $1,100.00 $75,108.89 $1,000.00 815 Van Burren 79,780.00 1,500.00 89,925.00 1,100.00 No Bid No Bid 85,543.79 1,000.00 2825 ST.James 70,420.00 1,500.00 81,888.00 1,100.00 91,480.36 1,100.00 75,108.89 1,000.00 2435 Boiiver 70,420.00 1,500.00 78,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 2190 Toledo 70,420.00 1,500.00 79,736.44 1,100.00 91,970.74 1,100.00 75,108.89 1,000.00 395 E. Gill 70,420.00 1,500.00 80,735.00 1,100.00 92,712.34 1,100.00 75,1 08.89 1,000.00 2317 Hemlock 70,420.00 1,500.00 82,140.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4465 Hartel 70,420.00 1,500.00 81,188.00 1,100.00 90,904.69 1,100.00 75,108.89 1,000.00 4383 Kenneth 94,860.00 1,500.00 93,638.00 1,100.00 No Bid No Bid 95,658.61 1,000.00 2135 Leight 70,420.00 1,500.00 80,738.00 1,100.00 92,820.49 1,100.00 75,108.89 1,000.00 2355 Pierce 70,420.00 1,500.00 80,738.00 1,100.00 No Bid No Bid 75,108.89 1,000.00 4220 Usan 67,920.00 1,500.00 70,463.00 1,100.00 86,640.49 1,100.00 75,108.891 1,000.00 TOTAL $894,340.Kl $994,664-.0--811 $647,088.E3]1 $944,2 3 April 8,2008 Consider approving a six(6) month contract for the purchase of water treatment chemicals tu7LIJ City Council Agenda Item ow— TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer All MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider awarding a six (6) month contract for the purchase of water treatment chemicals. RECOMMENDATION Administration recommends the award of a six(6) month contract to Altiva Corporation of Houston, Texas, for purchasing liquid chlorine and to FSTI, Inc. of Manor, Texas, for purchasing sodium hydroxide at the unit prices stated below, with an estimated total expenditure of $228,035. BACKGROUND Bids were requested for a six(6)month contract to supply water treatment chemicals for use by the Water Utilities Department. The chemicals included in this bid are liquid chlorine and sodium hydroxide which are used to disinfect and purify the City's water supply. The contract provides for vendors to furnish the chemicals at fixed unit pricing. The price per ton for liquid chlorine is$556 as compared to $568 for the prior six months. The price per ton for sodium hydroxide is $541 as compared to $393.25 in the prior contract. Bid tabulations are as follows: Bid Tabulation: Liquid Chlorine VENDOR CYLINDER RENTAL UNIT PRICE TOTAL 72 Cylinders PRICE 110 TONS PRICE EA Total PER TON Altivia Corporation No No Charge $ 556 $ 61,160 $ 61,160 Houston, Texas Charge DXIIndustries $ 45 $ 3,240 541 59,510 1 62,750 Houston, Texas Six Month Contract for Water Treatment Chemicals April 8, 2008 Page 2 Bid Tabulation: Sodium Hydroxide VENDOR UNIT PRICE TOTAL PRICE Per Ton 300 Tons FSTI Inc $ 556.25 $ 166,875 Manor, Texas DXI Industries 563.00 168,900 Houston, Texas Old World Industries 704.50 211,350 North Brook, IL Univar USA 618.80 185,640 Dallas, Texas Utiva Corp 578.00 173,400 Houston, Texas BUDGETARY IMPACT Funds are available for this expenditure in the Water Utilities Department operating budget. 4 April 8, 2008 Consider approving an annual contract for grounds maintenance and litter removal services City Council Agenda Item � c TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider an annual contract for grounds maintenance and litter removal services. RECOMMENDATION Administration recommends approval of a three (3)year contract beginning April 9, 2008 with Beaumont Products and Services, Inc. (BPS)for basic grounds maintenance services at the City's Downtown Municipal Complex and specified areas within Beaumont's Central Business District as well as a Downtown Beautification Team to perform special projects as needed. BACKGROUND BPS has provided grounds maintenance and litter removal services for the past eleven(11)years. Grounds maintenance services include mowing, edging, sweeping and litter removal for the grounds at City Hall, Civic Center, Beaumont Public Library, Police Building, Julie Rogers Theatre, Tyrrell Historical Library, Delia Harrington Park, Henry Dannenbaum Transfer Facility, Riverfront Park, Convention and Visitor's Bureau, and the Central Business District medians and boulevards. Mowing and edging are performed on a weekly basis during the growing season, March 1 through October 31. Biweekly mowing is required during the dormant season. At Riverfront and Delia Harrington Parks, edging and sweeping of sidewalks and paved areas are performed at the time of mowing. Sweeping of walkways around the municipal complex is performed three(3)times per week. All other areas are swept in conjunction with mowing. Litter removal services are required three(3) days per week for removal of trash and debris from all City facilities and parking lots. The contract contains provisions for two(2)additional employees to work on the Downtown Beautification Team as needed on an hourly rate basis. The primary function of the team is to maintain the downtown areas by mowing vacant lots and rights-of-way, trimming and sweeping sidewalks, removing litter, and providing assistance with special beautification projects as needed. Contract for Grounds Maintenance and Litter Removal A;pri18, 2008 Page 2 This contract is exempt from competitive bidding because the service is provided by a State certified workshop. BPS is a private not-for-profit State certified workshop employing disabled individuals. BUDGETARY IMPACT The cost of these services and funding sources are as follows: LOCATION RATE FUNDING SOURCE ]Downtown Municipal Complex and $10,109.35 /month General Fund Central Business District Henry Dannenbaum Transfer Center $1,376.06/month Beaumont Municipal Transit ]Downtown Beautification Team, $ 14.35 each per hour General Fund 2 employees as needed basis only The rates above reflect an increase of 2.5%over last year's rates. This increase was calculated using the Consumer Price Index(CPI)calculation based upon the Houston-Galveston-Brazoria area statistics. The $10,109.35 monthly cost for services provided to the City's Downtown Municipal Complex and the Central Business District is an annual expenditure of$121,312.20. The yearly cost for the Henry Dannenbaum Transfer Center will be$16,512.72. The total for the Downtown Beautification Team in 2008 cannot be calculated as those services are on an as-needed basis,but 2007 expenditures totaled $58,721.05. 5 April 8, 2008 Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 117LJ1J City Council Agenda Item � c T10: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Jim Thompson, Parks and Recreation Director MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program. RECOMMENDATION Administration recommends approval of this action. BACKGROUND Since 1992, the City has participated in the Summer Food Service Program with funding provided by the U.S. Department of Agriculture through an agreement with the Texas Department of Agriculture. An application agreement, signed by the City Manager, is required for participation. The proposal for this summer will generally provide about 720 lunches per day, Monday to Friday, from June 16 to August 23. The program will operate from the same 9 locations which were used last year(see attached). The Parks and Recreation Department, which oversees the program, will sponsor a variety of games and activities, suitable for each site, to make it an er►joyable experience for the children that participate. This program is well established and helps to ensure the well-being of the children in our community. BUDGETARY IMPACT The program provides a fixed payment for each meal served that is intended to cover the majority of'the food costs. The estimated program costs will be determined after bids are taken. Last year, the City's cost was about $12,000 or 10 percent of the total food cost. Summer Food Program Proposed Locations 2008 L.L. Melton Y.M.C.A. 3455 Sarah Sprott Park 4325 Usan Roberts Park 2755 Ave. C Alice Keith Park 4050 Reed Southeast Texas Family Resource Center 2060 Irving Magnolia Park 2930 Gulf Street Tracewood Apartments 4925 Concord North Ridge Apartments 4155 Maida Concord Homes Apartments 2020 Cottonwood 6 April 8, 2008 Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center City Council Agenda Item TAO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider the purchase of an audio visual system for the 911 and Emergency Operations Center. RECOMMENDATION Administration recommends the purchase of an audio visual system from Troxell Communication, Inc.of League City, Texas in the amount of$71,384.22 through The Cooperative Purchasing Network. BACKGROUND The Cooperative Purchasing Network(TCPN)is administered by Region 4 Education Service Center. Region 4 is a local government agency authorized by Chapter 8 of the Texas Education Code. The purchasing network is available for use by public and private schools, colleges, universities, cities, counties, and other government entities. TCPN complies with all state bidding statutes and participation allows members to purchase items or services from contracted vendors. TCPN has contracted with Troxell Communication, Inc. to provide audio visual equipment, installation and service. In the new 911 and Emergency Operations Center, audio visual systems are an integral part of the dispatch and emergency operations function. Large screen monitors will be placed in the dispatch room for real time viewing of the Computer Aided Dispatch(CAD) system which displays incidents and maps indicating the physical location of emergency vehicles. The audio visual system to be installed includes fourteen(14) 52 inch LCD monitors and two(2) 4,000 lumen projectors networked to the CAD system. Multiple monitors will also be placed in the conference room, training room, and emergency operations center. They will be networked to the Internet to provide remote training or to view presentations from a laptop. In addition, monitors can be operated simultaneously displaying the CAD system, an Internet site or televised news or weather channels. Monitors will be installed in the Training room, the Emergency Operations Center(EOC), the EOC Manager's office, and the EOC conference room. Purchase of Audio Visual System April 2, 2008 Page 2 The price includes all equipment, wiring, testing and labor to install a fully functional system. Troxell provides a one year warranty for installation and the equipment includes the standard manufacturer's warranty. BUDGETARY IMPACT Funds are available in the Capital Program and from a Law Enforcement Tactical Police Program Grant(LETPP). The grant will fund $12,039.50 of the project cost. 7 April 8, 2008 Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force CCityl Council Agenda Item A OL TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Frank C. Coffin Jr., Chief of Police MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider authorizing an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force RECOMMENDATION Administration recommends approval of an application for, and acceptance of, new funding for the Southeast Texas Auto Theft Task Force. BACKGROUND As a result of Title 43, Part III, Chapter 57 of the Texas Administrative Code, local government agencies may apply for one year funding for a State Grant through the Texas Automobile Burglary and Theft Prevention Authority. The City of Beaumont has been the grantee of the Southeast Texas Auto Theft Task Force since 1993. The Task Force is presently operating on $494,650 funded by the Texas Automobile Theft Prevention Authority. Participating agencies are also providing$125,600 in cash match, and $269,534 in"in-kind" match. The Southeast Texas Auto Theft Task Force is a multi jurisdiction agency comprised of seven personnel from the Beaumont Police Department, and one each from Jefferson County SheriWs Office, Pt. Arthur Police Department and the Hardin County Sheriff's Office. Since the inception of the Task Force, motor vehicle thefts have decreased in Beaumont by 73% from 1721 in 1992 to 458 in 2007. The Task Force currently covers Jefferson, Orange, Hardin, and Jasper Counties. The Task Force focuses efforts in two areas: investigations, which target vehicle burglaries and vehicle thefts, and public awareness, which uses media campaigns, training and public presentations to promote prevention techniques and awareness. BUDGETARY IMPACT The application for FY2009 is in the amount of$1,004,731. State funds in the amount of $552,597 are being requested from the Automobile Burglary and Theft Prevention Authority. The remainder of the funds are provided from the participating agencies. 8 April 8,2008 PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the Ci ty Manager to submit a gr ant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont N[unicipal Transit System I , City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Tom Warner, Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council conduct a Public Hearing and consider a resolution authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration(FTA)to receive Operating Assistance funds for the Beaumont Municipal Transit System. REXOMAWNDATION Administration recommends approval of a resolution authorizing the City Manager to submit a grant application and execute a contract with the FTA to receive Operating Assistance funds for the Beaumont Municipal Transit System. BACKGROUND Beaumont Municipal Transit has prepared a grant application for FY 2008 FTA funds. The grant will help fund the labor, fringe benefits,parts and supplies, purchased services, utilities, insurance,taxes and licenses, and all other miscellaneous expenses needed for the operation and maintenance of the Beaumont Municipal Transit(BMT) System in FY 2008, the period from October 1, 2007 through September 30, 2008. BUDGETARY IMPACT The grant will pay up to a maximum amount of$1,704,360 of the net operating deficit. FY 2008 Operating Budget FTA Grant Share $1,704,360 State Share 371,289 City Share 1,824,351 Farebox Revenue 650,000 Charter 10,000 Total $4,560,000 PUBLIC NOTICE The City of Beaumont is considering applying for a grant from the Federal Transit Administration (FTA), which would be used towards the operation of the Beaumont Municipal Transit (BMT) System for Fiscal Year 2008, beginning October 1, 2007 and ending September 30, 2008. DESCRIPTION OF PROJECT The City of Beaumont will use the $1,704,369 in Federal funding to pay for up to one-half of the net operating deficit for the Beaumont Municipal Transit System's operational expenses for FY 2008. These expenses include the labor, fringe benefits, materials and supplies, purchased services, utilities, taxes and licenses, and any other miscellaneous expenses associated with the operation of the public transit system. A breakdown of the estimated project budget, based on the first five months of operations in FY 2008, is outlined below: Federal $1,704,360 State $ 371,289 City $1,824,351 Farebox $ 650,000 Charter $ 10,000 Total $4,560,000 PUBLIC HEARING A public hearing on the above listed project will be held by the City of Beaumont on Tuesday, April 8, 2008 at 1:30 pm in the City Council Chambers, Beaumont City Hall, 801 Main Street, Beaumont, Texas 77704. The public hearing will offer an opportunity for interested persons, agencies, and private transportation providers to comment on the proposal. It will also afford the opportunity for interested persons to be heard with respect to social, economic, and environmental impacts of the proposal. Prior to the hearing, additional information may be requested of and/or written comments submitted to William J. Munson, General Manager, BMT, 550 Milam Street, Beaumont, Texas 77701. This proposal will become final unless amended by the City Council. 9 Apri18, 2008 PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program 'r'"' City g Council Agenda Item T10: City Council FROM: Kyle Hayes, City Manager CS� PREPARED BY: Chris Boone, Community Development Director 11^LEETING DATE: April 8, 2008 REQUESTED ACTION: City Council, after conducting a public hearing, consider an ordinance to declare the following fifty three(53) structures to be dangerous structures and order the owners to raze said structures within ten(10) days. If the property owner•fails to comply within ten(10) days, staff is requesting City Council-authorization to demolish these structures without further notification to the property owner or City Council action. Additionally, if the 0 property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. 1. 927 Alma (1) 11. 3135 Christopher 2. 2195 Angelina(Shed) 12. 475 E. Church(Garage) 3. 5340 Bettes Lane& Sheds 13. 1005 Church(Garage) 4. 4315 Beverly Avenue 14. 370 Clark 5. 10613 Black Lane(Commercial) 15. 2054 Dexter 6. 3385 Blackmon Lane 16. 2220 Earl (1) 7. 4385 Brandon& Garage 17. 735 Elgie(Garage) 8. 2335 Buchanan& Sheds 18. 1435 Emile(Garg Apt) Shed& Garage 9. 4190-92 Buffalo 19. 1785 Euclid(Collapsed Garage) 110. 2050 Caldwell Avenue 20. 1108 Evalon Avenue(Storage Building) (;V) Indicates number of times structure has been enrolled in work program. Continued 21. 4377 Fonville Avenue(Garage) 38. 1651 Leiper 2.2. 1589 Forrest 39. 363 Lethia 23. 7840 Fox Cove(Storage Building) 40. 2110 Linson&Garage 24. 840 Franklin(Commercial) 41. 4715 Maddox(Garage) 25. 930 Franklin (Commercial) 42. 897-99 Mariposa(Garage Apartment) (1) 26. 1395 Franklin(Comm)Auxiliary& Trailer 43. 4555 Pershing Drive 27. 250 E. Gill 44. 2325 Potts 28. 680 E. Gill 45. 2345 Potts 29. 1075-81 Grand& Shed 46. 2775 Rockwell&Garage 30. 2121 Grand 47. 3610 Smythe(Garage) 31. 2498 Grand 48. 2875 Southerland& Garage 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 49. 2885 Southerland(Commercial) 33. 4675 Harding Drive(Rear Auxiliary) 50. 6480 Speer Road 34. 2870 Harriot 51. 1580 Trinidad 35. 3920 Ironton 52. 1105 Wiess(Garage&Apartment) 36. 3707 Irving 53. 3580 Youngstown 37. 1270 Isla (*) Indicates number of times structure has been enrolled in work program. RECOMMENDATION Administration recommends City Council condemn these fifty three(53) structures and order the owner to raze within ten(10)days. Additionally, if the property owner of a structure requests and is authorized by City Council to enroll in a work program, all delinquent taxes shall be paid in full or a payment plan has been established prior to the enrollment in the work program. Enrollment in the work program shall occur within ten days after the effective date of this ordinance. BACKGROUND These structures have been inspected by the Building Codes Division and found to be dangerous structures as defined by the City of Beaumont's Code of Ordinances, Article III, Dangerous Structures, Section 14-50. Additionally, these structures have deteriorated to a condition that they are no longer considered suitable for repair. BUDGETARY IMPACT City may incur the cost of demolition. ORDINANCE NO. ENTITLED AN ORDINANCE FINDING CERTAIN STRUCTURES TO BE PUBLIC NUISANCES AND ORDERING THEIR DEMOLITION ; PROVIDING FOR SEVERABILITY AND PROVIDING FOR A PENALTY. BE IT ORDAINED BY THE CITY OF BEAUMONT: Section 1. That the City Council of the City of Beaumont hereby finds and declares the buildings located at: 11. 927 Alma 19. 1785 Euclid (Collapsed Garage) 2. 2195 Angelina (Shed) 20. 1108 Evalon Avenue (Storage Building) 3. 5340 Bettes Lane & Sheds 21. 4377 Fonville Avenue (Garage) 4. 4315 Beverly Avenue 22. 1589 Forrest ;i. 10613 Black Lane (Commercial) 23. 7840 Fox Cove (Storage Building) 6. 3385 Blackmon Lane 24. 840 Franklin (Commercial) 7. 4385 Brandon & Garage 25. 930 Franklin (Commercial) 8. 2335 Buchanan & Sheds 26. 1395 Franklin (Comm)Auxiliary & Trailer 9. 4190-92 Buffalo 27. 250 E. Gill 10. 2050 Caldwell Avenue 28. 680 E. Gill 11. 3135 Christopher 29. 1075-81 Grand & Shed 12. 475 E. Church (Garage) 30. 2121 Grand 13. 1005 Church (Garage) 31. 2498 Grand 14. 370 Clark 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 15. 2054 Dexter 33. 4675 Harding Drive (Rear Auxiliary) 16. 2220 Earl 34. 2870 Harriot 17. 735 Elgie (Garage) 35. 3920 Ironton 18. 1435 Emile (Garg Apt) Shed & Garage 36. 3707 Irving 37. 1270 Isla 46. 2775 Rockwell & Garage 38. 1651 Leiper 47. 3610 Smythe (Garage) 39. 363 Lethia 48. 2875 Southerland & Garage 40. 2110 Linson & Garage 49. 2885 Southerland (Commercial) 41. 4715 Maddox (Garage) 50. 6480 Speer Road 42. 897-99 Mariposa (Garage Apartment) 51. 1580 Trinidad 43. 4555 Pershing Drive 52. 1105 Wiess (Garage &Apartment) 44. 2325 Potts 53. 3580 Youngstown 5. 2345 Potts 4 s to be public nuisances in that said buildings violate Chapter 14, Section 14-50 of the Code of Ordinances of the City of Beaumont and are for want of repairs, or by reason of age or dilapidated condition, likely to cause or promote fires or would otherwise endanger the public health, safety and welfare of persons and property. Section 2. In accordance with Article XVII, Section 2, of the Charter of the City of Beaumont and Section 14-52 of the Code of Ordinances of Beaumont, Texas,the City Council further finds and it is hereby ordered that the owner or owners of the following described buildings, in order to prevent a grave and immediate threat to life or property, demolish and remove said structures within ten (10) days of the effective date of this ordinance. 1. 927 Alma 7. 4385 Brandon & Garage 2. 2195 Angelina (Shed) 8. 2335 Buchanan & Sheds 3. 5340 Bettes Lane & Sheds 9. 4190-92 Buffalo 4. 4315 Beverly Avenue 10. 2050 Caldwell Avenue 5. 10613 Black Lane (Commercial) 11. 3135 Christopher r6. 3385 Blackmon Lane 12. 475 E. Church (Garage) 13. 1005 Church (Garage) 34. 2870 Harriot 14. 370 Clark 35. 3920 Ironton 15. 2054 Dexter 36. 3707 Irving 16. 2220 Earl 37. 1270 Isla 17. 735 Elgie (Garage) 38. 1651 Leiper 18. 1435 Emile (Garg Apt) Shed & Garage 39. 363 Lethia 19. 1785 Euclid (Collapsed Garage) 40. 2110 Linson & Garage 20. 1108 Evalon Avenue (Storage Building) 41. 4715 Maddox (Garage) 21. 4377 Fonville Avenue (Garage) 42. 897-99 Mariposa (Garage Apartment) 22. 1589 Forrest 43. 4555 Pershing Drive 23. 7840 Fox Cove (Storage Building) 44. 2325 Potts 24. 840 Franklin (Commercial) 45. 2345 Potts 25. 930 Franklin (Commercial) 46. 2775 Rockwell & Garage 26. 1395 Franklin (Comm)Auxiliary & Trailer 47. 3610 Smythe (Garage) 27. 250 E. Gill 48. 2875 Southerland & Garage 28. 680 E. Gill 49. 2885 Southerland (Commercial) 29. 1075-81 Grand & Shed 50. 6480 Speer Road 30. 2121 Grand 51. 1580 Trinidad 31. 2498 Grand 52. 1105 Wiess (Garage &Apartment) 32. 2602 Gulf, Auxiliary Bldg.& Gar/Carport 53. 3580 Youngstown 33. 4675 Harding Drive (Rear Auxiliary) If the property owner(s) fail(s) to comply within ten (10) days, Council orders that the property be demolished without further notification to the property owners or City Council action. Section 3. That if any section, subsection, sentence, clause or phrase of this ordinance, or the application of same to a particular set of persons or circumstances should for any reason be held to be invalid, such invalidity shall not affect the remaining portions of this ordinance, and to such end the various portions and provisions of this ordinance are declared to be severable. Section 4. That any person who violated any provision of this ordinance shall, upon conviction, be punished as provided in Section 1-8 of the Code of Ordinances of Beaumont, Texas. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 8th day of April, 2008. - Mayor Becky Ames - SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 1 CITY OF BEAUMONT INITL ,L INSPECTION DATE October 5,2006 WARD 4 ADDRESS OF INSPECTION 927 Alma OWNER Cleophas Griffin ADDRESS 3515 Springlake Dr. CITY/STATE San Leandro, CA 94578-4523 APPRAISAL VALUE Land Value 2450 Improvement Value 15280 Total Value 17730 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES X NO 01/16/07 thru 06/16/07) MAJOR CODE VIOLATIONS: The roof on this structure has extensive deterioration and new shingles will be needed The rafters and fascia boards are rotted and will need replacing. There has been extensive water damage to the interior. The carport is deteriorated. The exterior doors need to be replaced. The patio door Afthas the glass broken out. There is extensive termite damage. There are problems with the foundation. The interior flooring, ceiling and walls are damaged and will need to be repaired. The inspection was viewed through the windows. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced No repair permit has been purchased The property has been vandalized Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 3 OD Y F .. r r " N 011 law 1 r+ .. vow 9 y `a }c t a i AL M : r w.x.. { r � r zip c K ®% V . � \ . �. � IL It k� yf R T °: .' Woo",,^ I J o y a tau' a 03 . 04 . 2008 �r y w 4V- 03'. 04 - r r v h t. i 4 f fit 1 �i oi t - d 0 ei r"fie i a► L�. a�fps - a Y• '�`f�►�+. f � .�♦• ir. 4�r..'4a r t 1 ,.. �r s t Y { -4,0 Ai, ,x r -e-A. I lk - 14 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 2. CITY OF BEAUMONT INITIAL INSPECTION DATE July 3, 2007 WARD 3 ADDRESS OF INSPECTION 2195 Angelina (Shed) OWNER Beulah Keegan ADDRESS 2195 Angelina CITY/STATE (01)-2512 APPRAISAL VALUE Land Value 3430 Improvement Value 22340 Total Value 25770 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$118.42. MAJOR CODE VIOLATIONS: The roof on this shed has extensive deterioration. The shed is full of trash and garage. There are high weeds and litter all over the yard. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending 4pa raze order for this structure. SEE ATTACHED PHOTOS r� 9 j t .. 4 y" �`° i� �.� yam" ~ - �r '�,✓# � �.' T'�, j - 1 a T � l _ \ r� y �• s ^'a- R 1, r fi � �r 9- an may, la" e . P s1 1 { s F SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 3. 0 CITY OF BEAUMONT INITIAL INSPECTION DATE November 14 2007 WARD 1 ADDRESS OF INSPECTION 5340 Bettes Lane and Sheds OWNER Ideal Restoration Inc LLC ADDRESS 3880 Gauthier-Vancleane Rd St 5 CITY/STATE Gautier, MS 39553 APPRAISAL VALUE Land Value 6110 Improvement Value 14670 Total Value 20780 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$1,810.95. MAJOR CODE VIOLATIONS: This structure's roof has rotten decking and missing shingles. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The interior floorin. 6-efling and walls are damaged and will need to be repaired. The structure is being stripped. The structure is open and accessible. All damaged electrical wiring and electrical fixtures will need to be replaced Also aH damaged plumbing and plumbing fixtures will need to be replaced There are also sheds on the property Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 1 s : r 'Y } S'f I e § Y • //+ 'iw�rx 5340 BETTES LN . .w �. >*© � a . ,�. . . : � ^ �\� � . � � .» � ^ � � y 1 . \'< .�. . - �y < y . . «��� .�% . . 2��©� �� � � «»< � � ��� y � <��\ � . �\ �2 \ §�::\ ^ ` , �< � «��\ � � » s- ? \:�:� < ©% ©� » !�} �/ . . 0 . . . �.��: . . ©� � r % a . ° « c . . � � �. ^ � � . » � �m r - ^??« . < » � .< . ar\®a\) �� (^ \ ` � � � \°, � ?}/ . . � .� _ » , » � �� »may �:.. . . r a. 2 Aop r „.. .. :. . .v . . � . . . �. . . An _ % g ¥ . � � . m. . . . ... . . > . � y ��< . . . . . . . a* r « � : �\§ � a »z d� a ,� . � �2 %/ \ . 4« ��: ��, . ��ƒ l ���%m ` y: \ z.� . . w : �\� . . � � � \\� � � � � y� �y> > . .�xy » . a. . . �/ �\ � . . . . . . � ©���» �® . � . . :. � »<: . . . . » ����+: �fa �! . «��� \ ��<:�r :! . . . : . . . m> >, � a � . . . �� \� ®««. » \\\/�\� �� ? <2 »�? � ?\2 �\\ � d. \/�` ^ �} �St Y � r`it �; ?��j _,a ,� 'rte=. �;:. :' w , ��;_ �.... ;_�� ,�,, t M .Y.X i"" i w '�d ., �. r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 4. Is CITY OF BEAUMONT INITIAL INSPECTION DATE May 21, 2007 WARD 3 ADDRESS OF INSPECTION 4315 Beverly Avenue OWNER Augustus Mayfield ADDRESS 4315 Beverly Avenue CITY/STATE (03)-2409 APPRAISAL VALUE Land Value 3740 Improvement Value 19120 Total Value 22860 A. Fifty(50)percent deterioration of non-supporting members? YES X NO B. Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$8,698.96. MAJOR CODE VIOLATIONS: This structure's roof has worn shingles and is deteriorated. There is pine straw oiling up on the roof. The rafters and fascia boards are rotten All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass The front porch canopy is damaged IW'he side door is open and damaged. There is termite damage to the structure The exterior siding is rotten The foundation has a rotten bottom plate. The interior flooring,ceiling and walls are damaged and will need to be repaired. The flooring is missing and the sheetrock is damaged All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure SEE ATTACHED PHOTOS F r� y a Sr •-. C IP OF jv t 4315 BEVERLY y MS' NMI x 2, M £' �n. p r. { ;u kw • w- Y N. • P QW,A P now, OWN �? r3r� ' SAY k. F T M4"', Imp oil 4�� 1fkl'»�p N dy p ��_ '{ F• 6Y � r + i, f.r` � Y r k, Al : oil, . * . . � w. ^� \41\ ^* *\ At 2 © } y`r �w # _ �'. � f����a ar�►� 7,� •*, ,� _gin �.. t�NYr,>r. § � � •"tom '� � x ,. =-��y. � y .; "�yy,..& t\� "3�N it. �f'� •-_. sue..` fr Rn.e; _R�C q� n - C xq € r# , "A-A, 01 ziGiR }�a zf ri a r r SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 5. CITY OF BEAUMONT INITIAL INSPECTION DATE May 22, 2007 WARD 1 ADDRESS OF INSPECTION 10613 Black Lane(Commercial) OWNER George Jones ESTATE, c/o Emma Jones Brant ADDRESS P O Box 12268 CITY/STATE (26)-2268 APPRAISAL VALUE Land Value 1160 Improvement Value 4000 Total Value 5160 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$3,051.05. MAJOR CODE VIOLATIONS: The roof on this commercial building is worn and deteriorated and new shingles will be needed. The rafters and fascia boards are rotten. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The windows have broken glass. The inspection was viewed through the windows. There is extensive termite damage to the structure. The exterior siding is rotten.The foundation has rotten sills. The interior flooring,ceiling and walls are damaged and will need to be repaired. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS IV v � n.�. ,`r� �,:,a ct.�rt �. ��4t 1, ""�k. i.��may. ��°� i• ate; tl Y, R �4 4 1, T � "2�<:Sri' � �' _.o.r r sns;. �� ♦. 1 i � 4 r � d '� Td 'r a 6i r' w r e, C k n s wr i : t Y f.. n' 'ice � SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 6. CITY OF BEAUMONT INITIAL INSPECTION DATE June 20, 2007 WARD 1 ADDRESS OF INSPECTION 3385 Blackmon Lane OWNER Charles Westfall ADDRESS 14259 Craigen Road CITY/STATE (05)-7373 APPRAISAL VALUE Land Value 7760 Improvement Value 44940 Total Value 52700 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Tbdrty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure was damaged during Hurricane Rita. The roof ing has miss shingles:tnd was covered with a blue tarp but the tarp has now blown off. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ,dftmill needl to be replaced. The garage door is damaged. The exterior siding is damaged and rotten The interior flooring,ceiling and walls are damaged and will need to be repaired. The interior ceilings are falling in from extensive water damage. All damaged electrical wiring and electrical fixtures will need to be replaced„ Also all damaged plumbing and plumbing fixtures will need to be replaced The structure is open and accessible and being vandalized. Homeless people are sleeping inside. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value, staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS ma, • - i . . : . . Vp 1 « � � \ » 22«ate 2< j ; . m ■ ^ F� P t, .a»r 1 9 l a i a , ri 7 a�;? �rep� JAW- a�a. 03 .� 1 fie!' c A4.008 03 . 1 u! r ji fit ClIwIlt ,R . ACf 1. � V* 1 f. •�lFw, 4 � _ r r4 IA 11 SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 7- CITY OF BEAUMONT INTfIAL INSPECTION DATE July 3, 2007 WARD 4 ADDRESS OF INSPECTION 4385 Brandon and Garage OWNER Wanda L. Martin ADDRESS 1175 Skipwith CITY/STATE (01)-4718 APPRAISAL.VALUE Land Value 1850 Improvement Value 20030 Total Value 21880 A. Fifty(50)percent deterioration of non-supporting members? YES X NO L3. T104ty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$4,478.82. MAJOR CODE VIOLATIONS:This structure was severely damaged during Hurricane Rita. The structure is about to collapse. The roof has extensive damage and is open throughout. The rafters and fascia boards are rotted. There is extensive water damage to the interior. All damaged or rotten windows and window sills ill need to be replaced.The front porch canopy has collapsed. The exterior siding is damaged and rotten. The interior flooring, ceiling and walls are damaged. The entire structure is open and accessible and very danggrouis. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbing; and plumbing fixtures will need to be replaced. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS 2 r " 1 , a , Aw _ to >1 . 4 I ttt== R,� ,�k �♦ r 1 �r � Tr �� > , x. k i 04 00. � i r w � r z x} a x f , a s ills s moor ` pia C y v . f _ r Y' ' • SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 8• CITY OF BEAUMONT INTI74,L INSPECTION DATE June 11,2007 WARD 3 ADDRESS OF INSPECTION 2335 Buchanan and Sheds OWNER Bennie Carlton Duke ESTATE c/o Vickie Jane Rausch ADDRESS 846 Goodwin Ave CITY/STATE Port Neches, TX 77651-4702 APPRAISAL VALUE Land Value 4900 Improvemeiit Value 12320 Total Value 17220 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure's roof is deteriorated and new shingles will be needed. The rafters and fascia boards are rotted. There is water damage to the interior. All damaged or rotten windows and windoow sills will need to be replaced. The front porch flooring is rotted and deteriorated. The exterior gmsiding is damaged and rotten. The fireplace is separating from the structure. The foundation has extensive deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired All damaged electrical wiring and electrical fixtures will need to be replaced Also all damaged plumbing and plumbing fixtures will need to be replaced. Deteriorated sheds are also on the property The back yard is like a j ungle Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50% of its autiraised value, staff is recommending a raze order for this structure SEE ATTACHED PHOTOS . 111 77"T S Y4 4149 r t _ 08 VA 2335 BUCHANAN iM •i D i "w i • L t i � T 4 r. ,Fri y� .{ � S 1'*... � w � 4�' •*1`. ... e. >. 5 s � t�� '[il�YV's �p��i' �A� •�. �fi.X g 4 1 � r fi F Ito 9 a } I d F. q, � �Y xa ! ; w¥ . , s . m �• y» } %d �2 aR7R.%y2 & � � � .»r > t z SUBSTANDARD BUILDING INSPECTION REPORT 9' BUILDING CODES DIVISION CITY OF BEAUMONT INITIAL INSPECTION DATE August 15, 2007 WARD 3 ADDRESS OF INSPECTION 4190-92 Buffalo OWNER Estraleta Comeaux c/o Gerald Bertling ADDRESS P O Box 201 CITY/STATE Silsbee, TX 77656-201 APPRAISAL VALUE Land Value 4410 Improvement Value 14620 Total Value 19030 A. Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES X NO D. Enrolled in Work Repair Program? YES NO X MAJOR CODE VIOLATIONS: This structure burned after being red tagged. The roof has extensive fire damage. The rafters and fascia boards are charred and damaged. There is water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The exterior siding is damaged nd burnt The exterior doors need to be replaced There is possible termite damage to the structure. The foundation has extensive deterioration The interior flooring,ceiling and walls are extensively fire damaged. All damaged electrical wiring and electrical fixtures will need to be replaced All copper wiring is stripped Also all damaged plumbing and plumbing fixtures will need to be replaced. The structure is open and accessible and neighbor says drug dealing is going on. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed.over 50%of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS "w tad $ •• �� •t`� •..� _- err.. ... _ 4�€ kk1 F. e� VI • � 1 �� :. Rim r.... ,, •,� .- t d ra Vol gt Ai A d,, a i , r w-mar . . . . _ _ -•�_'� '. �"� � � T � AV � . £ƒ :« �d 008 � ^ ^^ � k �+ '% ......t. 4r E� <' t �� .5. �.� �. .. � � , i �� .,, r'', ��.� F; . y .,, t e Y � �b Y ;_.tx s. yg' �� � .„ ,. _ ,.�, � _�, ry �� � �. .* �,. moo[ � — � �; ��; .. �w .. :� .., , .. � �; e �.. �. 1= t,4�+ .,µ�^��i. — r ^r My,r, y�i �.: f' ... ,.. SUBSTANDARD BUILDING INSPECTION REPORT BUILDING CODES DIVISION 10- CITY OF BEAUMONT INITIAL INSPECTION DATE duly 18.2007 WARD 3 ADDRESS OF INSPECTION 2050 Caldwell Avenue OWNER S. J. Thomas ADDRESS 4270 Simon Dr. CITY/STATE (05) 1027 APPRAISAL VALUE Land Value 1130 Improvement Value 22430 Total Value 23560 A Fifty(50)percent deterioration of non-supporting members? YES X NO R Thirty-three(33)percent deterioration of supporting members? YES X NO C. Fire damaged? YES NO X D. Enrolled in Wort;Repair Program? YES NO X E. DELINQUENT TAXES ARE DUE IN THE AMOUNT OF$29,900.28. JUDGEMENT ISSUED. MAJOR CODE VIOLATIONS: This roof has extensive deterioration and all new shingles will be needed. There are holes throughout the roof. The rafters and fascia boards are rotten. There is extensive water damage to the interior. All damaged or rotten windows and window sills will need to be replaced. The .xterior doors need to be replaced. The exterior siding is rotten. The foundation has extensive rot and deterioration. The interior flooring,ceiling and walls are damaged and will need to be repaired. The ceilings have faffe:n in. All damaged electrical wiring and electrical fixtures will need to be replaced. Also all damaged plumbinlr. and plumbing fixtures wiH need to be replaced. The structure is open and accessible and being vandalized. Based on the extensive repairs needed in this structure and the fact that these repairs will exceed over 50*%) of its appraised value,staff is recommending a raze order for this structure. SEE ATTACHED PHOTOS A ' . EL City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8, 2008 1:30 P.M. CONSENT AGENDA 'k Approval of minutes �k Confirmation of committee appointments Linda Kay Makin would be appointed as Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Patrick Gibbs would be appointed as Vice Chairman of the Planning and Zoning Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Kathleen Leaf would be appointed as Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Gwen Genn would be appointed as Vice Chairman of the Library Commission. The term would commence April 8, 2008 and expire April 7, 2009. (Mayor Becky Ames) Marty Craig would be appointed to the lEstoric Landmark Commission. The term would commence April 8, 2008 and expire April 7, 2010. (Mayor Becky Ames) A) Approve a contract for litter removal services for City rights-of-way B) Authorize Robert B. Dunham of Sheldon, Dunham&Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans C) Authorize the release of a litter lien against property described as 3240 Lampassas D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Cottage Grove Subdivision A City Council Agenda Item � M TO: City Council VKOM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider award of a contract for litter removal services for City rights-of-way. RECOMMENDATION Administration recommends the award of an annual contract to Beaumont Products and Services, Inc. (BPS)for furnishing litter removal services on arterial street rights-of-way and other specific areas at a rate of$12.64 per person, per hour worked. The contract will be effective April 9, 2008. BACKGROUND B:PS is defined as a private not-for-profit State certified workshop. State certified workshops encourage and assist disabled persons to achieve maximum personal independence by engaging in useful and productive activities. Job programs are designed for disabled individuals and marketed throughout the community. The State exempts political subdivisions from competitive bidding requirements when contracting with a certified workshop. BIPS has been furnishing bi-weekly litter removal services on specific arterial streets since 1987. In 1996, the contract was changed to provide litter removal services on a pay per hour worked basis. This method allows staff to select the area in which litter removal services are of greatest need and assign the contractor to that area. BIPS provides a crew of four(4)collection personnel and one(1) supervisor/driver, five(5)days per week, excluding City holidays. BPS will be paid$12.64 per hour, per person worked. This cost includes all labor, transportation, equipment, insurance, and litter disposal fees. The hourly rate provides the City with the option of using the crews only when and where needed. The hourly price of$12.64 is the same rate paid last year. During the past twelve months,BPS has worked approximately 1,906 labor hours, removing about 1,510.41 cubic yards of litter, at an estimated cost of$24,091.84. Contract for Litter Removal April 8, 2008 Page 2 BUDGETARY IMPACT Funds are available in the Public Health Department, Code Enforcement Division operating budget. B t1f....., City Council Agenda Item Ac K TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Consider a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. RECOMMENDATION Administration recommends Council approve a resolution authorizing Robert B. Dunham of Sheldon, Dunham& Edwardson, L.L.P. to execute additional collection activities including the filing and prosecution of lawsuits, if necessary, to collect delinquent Small Business Revolving Loans. BACKGROUND The Chief Financial Officer, during an executive session held on April 1, 2008, made a report concerning the status of the below-listed Small Business Revolving Loans, each of which is in arrears: Etha Eglin d. b. a. La Mirage Larry Hernandez d. b. a. Los Ninos Child Education Center Kevin Reed d. b. a. Rags Wash & Lube Express Angela Soileau d. b. a. Right Mind Marketing Helen Hunter Tubbs d. b. a. SPOTLIGHT Magazine Kyle M. Sterling d. b. a. Sterling Lawn & Landscaping Carolyn Gatlin Breaux d. b. a. Unique Creations Mr. Dunham currently prepares the loan documents for the Small Business Revolving loans. The fees he would charge, estimated at $1,000, would most likely be recoverable based on the following clause in the loan document: Section 4.12 Expenses Of Collection Or Enforcement If this note shall be placed in the hands of an attorney for collection, all parties hereto further promise to pay a reasonable amount as an attorney's fee equal to the greater of$2,000.00 (Two Thousand and No/100 Dollars) or 15% of the unpaid amounts, including interest due. BUDGETARY IMPACT None. Any amounts recovered, in excess of collection fees, may be used to fund loans for other small business applications. c City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager PREPARED BY: Laura Clark, Chief Financial Officer MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution authorizing the release of a litter lien against property described as 3240 Lampassas (PL D5 T 56 3 A Williams). RECOMMENDATION Administration recommends approval of a resolution authorizing the release of a litter lien against property described as 3240 Lampasses (PL D5 T 56 3 A Williams). BACKGROUND The property described above currently has a litter lien in the amount of $1,985.33 which represents $1,850.00 in principal and $135.33 in interest. The litter charges arose from tree and debris cleanup after Hurricane Rita. Vidor Realty has donated this property to Habitat for Humanity of Jefferson County. Habitat for Humanity is respectfully requesting the City of Beaumont forgive this lien to allow them to use donated funds for building houses. BUDGETARY IMPACT None. D City Council Agenda Item TO: City Council FROM: Kyle Hayes, City Manager .'e NP, PREPARED BY: Tom Warner Director of Public Works MEETING DATE: April 8, 2008 REQUESTED ACTION: Council consider a resolution accepting maintenance of the street, storm sewer,water and sanitary sewer improvements in Cottage Grove Subdivision. RECOMMENDATION Administration recommends approval of the following: • Cottage Grove Court from existing Major Drive(FM364), approximately 500 feet east of the end of the cul-de-sac. Also, recommended for approval are the water and sanitary improvements for Lots 1 and 12, Block 1 and Lots 14-19, Block 1. BACKGROUND The aforementioned improvements in the subdivision passed final inspection by all entities involved on March 25, 2008. BUDGETARY IMPACT None. CollegeGroveeg.wpd 02/26/2008 A c City of Beaumont REGULAR MEETING OF THE CITY COUNCIL COUNCIL CHAMBERS APRIL 8,2008 1:30 P.M. AGENDA CALL TO ORDER * Invocation Pledge Roll Call * Presentations and Recognition * Public Comment: Persons may speak on scheduled agenda items 1-7/Consent Agenda * Consent Agenda GENERAL BUSINESS 1. Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses 2. Consider approving a contract for reconstruction of homes damaged by Hurricane Rita utilizing federal funds 3. Consider approving a six(6) month contract for the purchase of water treatment chemicals 4. Consider approving an annual contract for grounds maintenance and litter removal services 5. Consider authorizing the City Manager to execute an agreement to participate in the Summer Food Service Program 6. Consider approving the purchase of an audio visual system for the 911 and Emergency Operations Center 7. Consider authorizing an application for, and acceptance of new funding for the Southeast Texas Auto Theft Task Force 8. PUBLIC HEARING: Receive comments relating to the City of Beaumont submitting a grant application to the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System Consider authorizing the City Manager to submit a grant application and execute a contract with the Federal Transit Administration (FTA) to receive Operating Assistance funds for the Beaumont Municipal Transit System 9. PUBLIC HEARING: Dangerous Structures Consider approval of an ordinance declaring certain structures to be dangerous structures and ordering their removal within 10 days or authorizing the property owner to enroll the dangerous structure in a work program W ORKSESSION * Review and discuss a request to utilize vibratory trucks for the purpose of seismic testing on private property and with the owners consent COMMENTS * Council members/City Manager comment on various matters * Public Comment(Persons are limited to 3 minutes) VXECUTIVE SESSION * Consider matters related to contemplated or pending litigation in accordance with Section 551.071 of the Government Code: Claim of William Gardiner Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services are requested to contact Lenny Caballero at 880-3716 three days prior to the meeting. 1 April 8,2008 Consider approving the purchase of 15 Compressed Natural Gas (CNG) powered transit buses to replace the existing fleet of buses � City Council Agenda enda Item Is c TO: City Council FROM: Kyle Hayes, City Manager t� PREPARED BY: Laura Clark, Chief Financial Officer` MEETING DATE: April 8, 2008 REQUESTED ACTION: Council approve the purchase of 15 Compressed Natural Gas(CNG)powered transit buses to replace the existing fleet of buses. RECOMMENDATION Administration recommends approval to purchase fifteen(15)CNG powered transit buses from North American Bus Industries(NABI)of Aniston, Alabama through the State of Minnesota's Cooperative Purchasing Venture for a total of$6,085,274. BACKGROUND The Cooperative Purchasing Venture through the State of NVfmnesota is a members-only program that enables participants to purchase goods and services under contract terms established by the State of Minnesota. The City of Beaumont is a registered member and has paid the annual fee of $500. Through the efforts of the Southeast Texas Regional Planning Commission(SETRPC), the City was able to secure$6,200,000 in Congestion Mitigation Air Quality(CMAQ) funding to purchase alternatively fueled buses. Additionally, the City was able to secure State of Texas toll credits for the local match. As a result, the City will not incur any cost associated with the purchase of the new buses. The attached sheet details the various options and pricing for the buses. Delivery is projected to start in early November with all fifteen(15) shipped by December 31, 2008. Following are the options and pricing per bus: