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Home My WebLink AboutMIN MAR 25 2008 M I N U T E S - CITY OF BEAUMONT W.L. Pate, Jr., At-Large BECKY AMES, MAYOR Gethrel Williams-Wright,At-Large Dr. Alan B. Coleman, Ward I CITY COUNCIL MEETING Nancy Beaulieu, Ward II Audwin Samuel, Mayor Pro Tem,Ward III March 25, 2008 Jamie Smith,Ward IV Tyrone E. Cooper, City Attorney Kyle Hayes, City Manager Tina Broussard, City Clerk The City Council of the City of Beaumont,Texas, met in a regular session on March 25,2008,at the City Hall Council Chambers, 801 Main Street, Beaumont, Texas, at 1:30 p.m. to consider the following: OPENING Invocation Pledge of Allegiance Roll Call Presentations and Recognition Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda Consent Agenda Mayor Ames called the council meeting to order at 1:30 p.m. Pastor David Brett of Christ Community Church gave the invocation. Councilmember Coleman led the Pledge of Allegiance. Roll call was made by Tina Broussard, City Clerk. Present at the meeting were Mayor Ames, Mayor Pro Tern Samuel, Councilmembers Coleman, Beaulieu,Wright, Pate and Smith. Also present were Kyle Hayes,City Manager;Tyrone Cooper,City Attorney; Tina Broussard, City Clerk. Mayor Ames turned the Council Meeting over to Mayor Pro Tern Samuel due to the loss of her voice. Proclamations, Presentations, Recognitions "National Community Development Week"-March 24-30, 2008-Proclamation read by Mayor Pro Tern Samuel; accepted by Johnny Beatty with the City of Beaumont Community Development Block Grant Division Public Comment: Persons may speak on scheduled agenda items 1-5/Consent Agenda. John Q. Public (No Address Given) Beaumont TX Spoke regarding Item#1 on the agenda, Photographic Traffic Signal Enforcement System (Red Light Camera System) CONSENT AGENDA Approval of minutes - March 18, 2008 Minutes-March 25,2008 Confirmation of committee appointments - Resolution 08 - 081 Eddie Senigaur would be appointed to the Parks and Recreation Advisory Committee. The term would commence March 25, 2008 and expire March 24, 2010. (Mayor Becky Ames) Eddie Senigaurwould be appointed as an alternate to the Planning and Zoning Commission. The term would commence March 25,2008 and expire March 24, 2011. (Mayor Becky Ames) A) Approve a resolution certifying that the Small Business Revolving Loan Fund (RLF) Plan is consistent with and supportive of the area's current economic development strategy, and the RLF is operating in accordance with the policies and procedures contained in the RLF Plan and the loan portfolio meets the standards contained therein - Resolution 08 - 082 B) Approve a resolution appointing VantageTrust Company to serve as Successor Trustee of the Trust established in connection with the Vantagecare Retirement Health Savings Plan- Resolution 08 - 083 C) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Highlands Pointe' II Addition - Resolution 08 - 084 D) Approve a resolution accepting maintenance of the street, storm sewer, water and sanitary sewer improvements in Creek Country Club Estates Subdivision Section X-C- Resolution 08 - 085 E) Authorize the acceptance of two (2) - ten (10) foot wide water line easements providing access for fire prevention services for Austin and Marshall Middle Schools in Beaumont - Resolution 08 - 086 Councilmember Beaulieu made a motion to approve the Consent Agenda. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED GENERAL BUSINESS 1. Consider adopting an ordinance establishing a Photographic Traffic Signal Enforcement System (Red Light Camera System). Item deferred by Council 2. Consider authorizing the City Manager to execute a Municipal Maintenance Agreement with Amendments with the Texas Department of Transportation. Page 2 of 7 Minutes-March 25,2008 Administration recommended Council authorize the City Manager to execute a Municipal Maintenance Agreement with Amendments for the Furnishing, Installing, Operation and Maintenance of Cameras on State Highway Rights-of-Way to Monitor Compliance With Traffic Control Signals and for Furnishing, Installing, Operation and Maintenance of Supplemental Safety Measures on State Highway Rights-of-Way Associated With Railroad Quiet Zones. The Texas Department of Transportation (TxDOT) requires amendments to the Municipal Maintenance Agreement for the installation of red-light enforcement cameras and supplemental safety measures associated with the railroad quiet zones.Additionally,TxDOT is requiring the existing Municipal Maintenance Agreement, executed on March 9, 1990, to be updated.The proposed agreement is substantially the same as the current agreement.The proposed Municipal Maintenance Agreement with the red light enforcement camera amendment is enclosed. The amendment will be signed if and when the City Council may adopt the red light camera ordinance.TxDOT is in the process of finalizing the Railroad Quite Zone amendment and which is not available at this time. Councilmember Coleman made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE A MUNICIPAL MAINTENANCE AGREEMENT WITH AMENDMENTS FOR THE FURNISHING, INSTALLING,OPERATION AND MAINTENANCE OF CAMERAS ON STATE HIGHWAY RIGHTS - OF - WAY TO MONITOR COMPLIANCE WITH TRAFFIC CONTROL SIGNALS AND FOR FURNISHING,INSTALLING,OPERATION AND MAINTENANCE OF SUPPLEMENTAL SAFETY MEASURES ON STATE HIGHWAY RIGHTS-OF-WAY ASSOCIATED WITH RAILROAD QUIET ZONES. Councilmember Beaulieu seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 08 - 087 3. Consider approving a contract for temporary personnel services. Administration recommended the award of an annual contract to Personnel Staffing of Beaumont, Texas and Consultants Group International of Port Arthur, Texas for providing temporary employees. Eleven(11)companies submitted bids for an annual contract to provide temporary employees to fill business office positions,skilled and unskilled laborers,and Licensed Vocational Nurses (LVN). Temporary employees are necessary for various job positions throughout the City when vacancies occur due to events such as medical leave,vacations, or short term projects. Specifications for the contract require temporary staffing agencies to provide pre-screened and qualified individuals on an on-call and as-needed basis. Temporary employees must pass a drug screen and a criminal background search prior to being assigned to the City. Page 3 of 7 Minutes-March 25,2008 Administration recommended awarding the contract for office positions,skilled and unskilled laborers to Personnel Staffing of Beaumont. The agency has consistently provided pre- screened qualified individuals to fill frequent temporary positions during prior contracts with the City. Administration recommended awarding the contract for Licensed Vocational Nurses to Consultants Group International of Port Arthur,Texas. This is the first year the position of LVN has been submitted for bids. This agency has not done business with the City in the past. Funds are available in each Department/Division's budget for temporary personnel. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE BIDS SUBMITTED BY PERSONNEL STAFFING OF BEAUMONT AND CONSULTANTS GROUP INTERNATIONAL OF PORT ARTHUR, TEXAS, FOR AN ANNUAL CONTRACT TO PROVIDE TEMPORARY PERSONNEL SERVICES BE ACCEPTED BY THE CITY OF BEAUMONT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 08 - 088 4. Consider authorizing the City Manager to execute Amendment No. 1 to the Advance Funding Agreement for the Old Dowlen Road Project. Administration recommended Council authorize the City Manager to execute Amendment No. 1 to the Advance Funding Agreement for the Old Dowlen Road Project. The Texas Department of Transportation(TxDOT)recently notified the City that the design of the Old Dowlen Road Project would not begin until September 1,2008, at the earliest,due to funding limitations.Although TxDOT had intended to administer architectural and engineering services for the project, it was mutually agreed to assign the administration of these responsibilities to the City in order to eliminate this delay. Upon execution of the amendment by the City and TxDOT,the City will begin the process to select an engineering firm to design the project. All other provisions of the Advanced Funding Agreement remain unchanged. Funds for the project are available in the Capital Program which is an estimated $6.1 million dollar project, TxDOT is providing up to $4 million dollars. Councilmember Pate made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE AMENDMENT NO. 1 TO THE ADVANCE FUNDING AGREEMENT FOR THE OLD DOWLEN ROAD PROJECT. Councilmember Smith seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH Page 4 of 7 Minutes-March 25,2008 NAYS: NONE MOTION PASSED Resolution 08 - 089 5. Consider authorizing the City Manager to execute Change Order No. 1 for the Beaumont Municipal Transit Compressed Natural Gas Fueling Station. Administration recommended Council authorize the City Manager to execute Change Order No. 1 in the amount of $45,828 with Pinnacle CNG Company. The City received Texas Emission Reduction Program (TERP) and Congestion Mitigation and Air Quality(CMAQ)funding to construct a compressed natural gas(CNG)fueling facility at Beaumont Municipal Transit. The funding is in the amount of$472,600 and $1,750,000, respectively. The City's required matching share of the project is$437,500. The difference between the cost of the fueling station and the total funding available is$591,150 which will be used to purchase CNG over the next several years. Change Order No. 1 includes the installation of underground electrical service from Entergy's point of service to the fueling station, the purchase and installation of a second CNG fuel dispenser and modifications to the existing fuel island. CMAQ funds are available for Change Order No. 1.The use of these funds will decrease the funds available for future CNG purchases. Councilmember Beaulieu made a motion to APPROVE A RESOLUTION THAT THE CITY MANAGER BE AND HE IS HEREBY AUTHORIZED TO EXECUTE CHANGE ORDER NO. 1 INCREASING THE CONTRACT AMOUNT BY $45,828 FOR A TOTAL AMOUNT OF $2,114,778 FOR THE BEAUMONT MUNICIPAL TRANSIT COMPRESSED NATURAL GAS FUELING STATION. Councilmember Pate seconded the motion. AYES: MAYOR AMES, MAYOR PRO TEM SAMUEL, COUNCILMEMBERS COLEMAN, BEAULIEU, WRIGHT, PATE AND SMITH NAYS: NONE MOTION PASSED Resolution 08 - 090 COUNCILMEMBER COMMENTS COUNCILMEMBER COLEMAN- ANNOUNCED THE GIFT OF LIFE FUND RAISER "CHAMPAGNE AND RIBS" WILL BE ON APRIL 1, 2008 AT THE HARLEY DAVIDSON DEALERSHIP,DON'T MESS WITH TEXAS(TXDOT) WARD I CLEAN-UP WILL BE AT KLEIN PARK ON APRIL 5, Page 5 of 7 Minutes-March 25,2008 2008 FROM 8:00 A.M.TO 12:00 P.M,WARD I CLEAN-UP ON CONCORD ROAD WILL BE APRIL 26, 2008 COUNCILMEMBER BEAULIEU - ANNOUNCED THE TXDOT CLEAN-UP FOR WARD II, PLEASE MEET AT ROGERS PARK ON APRIL 5,2008 FROM 8:00 A.M. TO 12:00 P.M., IF ANYONE IS INTERESTED PLEASE MEET AT THE PARK COUNCILMEMBER WRIGHT- COMMENTED ON TRINITY UNITED METHODIST CHURCH AND THEIR VISIT TO THEIR CHURCH FOR SUNRISE SERVICE ON EASTER SUNDAY MORNING, COMPLIMENTED JOHNNY BEATTY AND HIS HARD WORK ON THE GRANT PROGRAM, ALSO RECOGNIZED HER GRANDDAUGHTER,AURORA,WHO VISITED COUNCIL WHILE ON SPRING BREAK COUNCILMEMBER PATE - ANNOUNCED THAT THE CONVENTION AND VISITORS BUREAU WILL BE VISITING AUSTIN, TEXAS TO PROMOTE BEAUMONT, ALSO ENCOURAGED CITIZENS TO FIND OUT ABOUT THEIR NEIGHBORHOOD ASSOCIATIONS AND TO GET INVOLVED COUNCILMEMBER SMITH - ANNOUNCED THE TXDOT CLEAN-UP FORWARD IV, EVERYONE WILL MEET AT ALICE KEITH PARK ON APRIL 5, 2008 FROM 8:00 A.M. TO 12:00 P.M. MAYOR PRO TEM SAMUEL - ANNOUNCED THE TXDOT CLEAN-UP FOR WARD III, THE MEETING PLACE WILL BE MAGNOLIA PARK(THE STERLING PRUITT CENTER)AS WELL AS ALL OF THE WARDS,FOR THE TXDOT"DON'T MESS WITH TEXAS TRASH OFF",ALL CLEAN- UPS WILL BE HELD FROM 8:00 A.M. TO 12:00 P.M., ALSO ANNOUNCED,IN ADDITION TO THE TXDOT CLEAN-UP,WARD III WILL HAVE A CLEAN-UP AT ST. LUKE BAPTIST CHURCH SPONSORED BY THE BRICKYARD NEIGHBORHOOD ASSOCIATION, ALSO REQUESTED AN UPDATE REGARDING THE OLD DOLLINGER STEEL LOCATION CITY ATTORNEY COOPER - NONE CITY MANAGER HAYES - NONE MAYOR AMES - NONE Public Comments (Persons are limited to three minutes) Page 6 of 7 Minutes-March 25,2008 Frank Kiefer 3190 Willowood Beaumont TX Spoke regarding the sign on bonus for the Police Department,giving the downtown library to a private organization, the whistle blowing of the trains, enforcing the ordinance regarding citizens using their turn signals, also the installation of the Red Light Camera System Kerry J. Avie 3035 Elinor Beaumont TX Prayer for the City Christopher Jones 1045 Doucette Ave. Beaumont TX Commented on the Charlton Pollard Neighborhood problem with sewer back-up, speeding of cars in the Doucette Ave., area coming from ExxonMobil, also inquired as to when a Charlton Pollard Neighborhood Association town hall meeting would take place Mary Nixon 4545 Dallas Beaumont TX Commented on the clean-up in the City, asked that Council have staff look at the Code Enforcement Department to make sure that they are taking care of violations that are being reported in a timely manner Marylyn Chaison 1165 Lamar Beaumont TX Discussed issues pertaining to the Port of Beaumont and a zone change that was done for parking, stated the area is now being used to store lumber, the Charlton Pollard Neighborhood would like Council to address this issue with the Port of Beaumont Lavert Mollett 4130 Simpson Dr. Beaumont TX Spoke concerning issues of being sent a letter regarding a piece of property that she does not own and continues to receive collection notices on this property for a Weed Lien There being no Executive Session, Council adjourned at 2:15 p.m. Audio is available upon request in the City Clerk's Office. Becky Am 6(3(, Mayor ,? Tina Broussard, City Clerk 1 Page 7 of 7 Minutes-March 25,2008